Office Use Only

Order No 6000
External Sales Credit Note Request
Invoice No 900
Customer No

Company Name

Invoice Address

Country Postcode
Contact Telephone
Contact Name No
Contact Department
Contact Email
Company VAT Registration Number
Original Invoice Number
Reason for Credit Note
Currencey Originally Billed GBP
Total Excluding VAT
Total VAT
Total Invoice Value
Request Made By
Department
Email Address Telephone Number
Date Requested
Authorised By
Department
Date Authorised

For help or advice on completing this form please contact Fees Payments on 0116 252 3733
1. Please complete the External Credit Note Form with details from the original invoice. The customers name and address is
requested again at this point for verification on the invoice number when being processed.
2. The Credit Note request should then be authorised by a designated individual who has authorisation for expenditure on
the required departmental account and must a different person to the original requestor. This ensures that there is
appropriate segregation of duties.
3. The authorised form should be emailed by the authoriser to processingteam@le.ac.uk for processing.
4. The credit note will be emailed or posted to the 3rd party for their records.
5. When the credit note is raised in SAP your departmental account(s) will be debited with the original income value. You
will not receive a copy of the credit note for verification that the process has been completed. Guidance on how to view this
within SAP can be found here