Shakopee City Council

November 21, 2017
7:00 PM
City Hall 485 Gorman St.

Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community
with a proud past, promising future, and small town atmosphere within a metropolitan setting.
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth, development and change.
C. Maintain the City's strong financial health.
D. Maintain, improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained, caring and professional employees.
F. Housekeeping item.

Mayor Bill Mars presiding
1. Roll Call
2. Pledge of Allegiance
3. Approval of Agenda
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*4. A.1. *Audit Services Agreement for Years Ending 2016, 2017 and 2018
*4. A.2. *Certification of Delinquent Sewer and Strom Drainage Accounts
*4. A.3. *City Council Minutes
*4. A.4. *Chamber of Commerce request for the annual Holiday Fest UPDATED
B. Parks and Recreation
*4. B.1. *Acceptance of a Donation for the Memorial Park Bridge
C. Planning and Development
*4. C.1. *Rezone property to Highway Business (B-1) Zone; Reguide property to
Commercial
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.

Page 1 of 303
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. Public Hearings
7.A. Public Hearing for 2017 Street Reconstruction Project 2017-1
8. General Business
A. Administration
8. A.1. Monthly Financial Review
9. Workshop
9.A. 2018 Draft Budget Review
9.B. Canterbury Park Redevelopment Concept Review
10. Reports
10.A.City Bill List
10.B.Liaison and Administration
11. Adjournment to December 5, 2017 at 7:00 p.m.

Page 2 of 303
*4.A.1.

Shakopee City Council
November 21, 2017

FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
Audit Services Agreement for Years Ending 2016, 2017 and 2018.
Policy/Action Requested:
Approve audit services agreement with Abdo Eick & Meyers, LLP for the years ending
2016, 2017 and 2018.
Recommendation:
Approval
Discussion:
The City of Shakopee sought RFP's for auditing services for the next three years. The city
has been contracting with BerganKDV for 20+ years. They have provided excellent service
to the city over the course of all those years. However, a change is auditors every so often
can be healthy as they can bring new perspectives and audit procedures.

Staff received four audit proposals and interviewed three firms. Professional service
contracts differ from equipment or construction bids as the low bid is not the only factor
considered. Expertise, ability, and fit should also be considered. Abdo, Eick & Meyers, LLP
displayed all these characteristics including the low quote amongst the four firms.

Abdo, Eick & Meyers is one of a handful of auditing firms that are actively engaged in the
Minnesota Government Finance Officers Association (MnGFOA). Members of their
firm routinely donate their time and effort to provide trainings and updates at the
Association's annual conference and other Association sponsored training events.

Abdo, Eick & Meyers proposal calls for an annual audit fee of $33,000, $34,100 and
$35,000 for the audit years of 2017, 2018 and 2019, respectively. To put the cost into
perspective, the city's fee for the 2016 audit under BerganKDV was $35,900, so there will be
a few thousand dollars of realized savings for each year of the audit compared to our

Page 3 of 303
previous auditor.

The city's RFP requested a three-year engagement with the option of two additional one-year
agreements. At this time, the city staff is only requesting approval the initial three-year
agreement.
Budget Impact:
The Finance Department budget provides sufficient funds for this proposal.
ATTACHMENTS:

3-Year Agreement for Audit Services

Page 4 of 303
November 9, 2017

Management, Honorable mayor, and City Council
City of Shakopee
Shakopee, Minnesota

We appreciate the opportunity to work with you and the staff at the City of Shakopee (the City) to conduct your annual
financial audits.

Our fee for these services will be as follows:

Service 2017 2018 2019

Audit $ 33,300 $ 34,100 $ 35,000

The above fees are based on anticipated cooperation from your personnel and the assumption that unexpected
circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with
you and arrive at a new fee estimate before we incur the additional costs. Other factors that may affect the above fees
would be if a Single Audit were required.

Government Auditing Standards require that we provide you with a copy of our most recent external peer review report
and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of
the contract. Our 2014 peer review letter accompanies this letter.

We appreciate the opportunity to be of continued service to the City and believe this letter accurately summarizes the
significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our
engagement as described in this letter, please sign and return it to us. If you have any questions, please contact me at
952.715.3003.

Sincerely,

ABDO, EICK & MEYERS, LLP
Certified Public Accountants & Consultants

Andrew K. Berg, CPA
Government Services Partner

Page 5 of 303
City of Shakopee
November 9, 2017
Page 2

RESPONSE:

This letter correctly sets forth the understanding of the City of Shakopee.

Signature: ______________________________

Date: ______________________________

Page 6 of 303
Page 7 of 303
*4.A.2.

Shakopee City Council
November 21, 2017

FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
Certification of Delinquent Sewer and Storm Drainage Accounts from December 31, 2016
and Prior
Policy/Action Requested:
Adopt Resolution No. 7950, certifying the delinquent sewer and storm drainage accounts
from December 31, 2016 and prior, adding a $25 administrative charge for collection with
payable 2018 property taxes and writing off 36 delinquent accounts totaling $123.03.
Recommendation:
Approve the resolution as requested.
Discussion:
The city routinely certifies past due utility bills for collection with the following years
property taxes. All property owners have been notified that the utility bills are being certified
to the County and have been given adequate opportunity to pay their bill.

Resolution No. 7950 certifies delinquent sanitary sewer and storm drainage fees on the tax
rolls payable in 2018. In addition to these delinquent amounts, a $25.00 administrative charge
will be added to each parcel if not paid on or before November 21. The attached list is
current as of Wednesday, November 15. Payments received after that date through
December 21 will be removed from the final certification list. After the accounts are
certified, property owners will have 30 days to pay the balance interest free. After 30 days,
interest will be charged at an annual rate of 5% dating back to the certification date.

Staff has been working with Shakopee Public Utilities (SPU) to clean up outstanding account
balances. Back on September 19, 2017 the City Council approved writing off the delinquent
sewer and storm drainage accounts from 2000 to December 31, 2015. The rational was that
these past due balances were several years old and the chances of the original account
holders or even the subsequent account holders still remaining at the residence is unlikely.

Page 8 of 303
Staff has found that a majority of the delinquent accounts being certified are typically former
tenants in rental units or prior owners of a property. SPU does a transfer at the end of each
calendar year to move current delinquent accounts to an uncollectible status. Since the city's
utilities are attached to the property, the city has the ability to collect past dues balances
through the certification process. Whereas, SPU does not have that ability and can only
collect from the accountholder, which may or may not be the property owner.

Staff is also requesting 36 accounts with delinquent balances less than $5 totaling $123.03 be
written off. Staff reduced the certification threshold down to $5 as result of finding that
delinquent accounts are often tied to an apartment complexes under one parcel. Thus the
combined delinquency amount under those parcels grew to a larger dollar value.

Next year, city staff will look to certify delinquent 2017 accounts in February or March of
2018, rather than waiting until the end of the year. This is will aid all parties involved and
provide property owners with a more timely notification of delinquent accounts.

Budget Impact:
Certification of delinquent accounts ensures users of the city's utilities are paying for services
received.
ATTACHMENTS:

Resolution No. 7950

Page 9 of 303
RESOLUTION NO. 7950
 
A RESOLUTION ORDERING CERTIFICATION OF UNPAID UTILITY
CHARGES PURSUANT TO MINNESOTA STATUTES, § 444.075, SUBD. 3
& 3e FOR COLLECTION WITH PAYABLE 2018 PROPERTY TAXES
 
WHEREAS, City staff sent out written notice on October 25, 2017 to approximately 153
property owners with unpaid sewer system utility charges and unpaid storm water utility
charges totaling approximately $5,373.00, and

WHEREAS, said written notice requested that the property owners pay their delinquent
utility accounts in full, or make arrangements for payment by November 21, 2017, and,

WHEREAS, as of November 15, 2017, the unpaid balance has been reduced to 95 property
owners totaling $3,707.55, and
 
WHEREAS, Minnesota Statutes, Section 444.075, Subd. 3 & 3e provides, with respect
to municipal water, sanitary sewer and storm sewer charges, that “[t]he governing body may
make the charges a charge against the owner, lessee, occupant or all of them and may provide
and covenant for certifying unpaid charges to the county auditor with taxes against the property
served for collection as other taxes are collected.”
 
 
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SHAKOPEE,
MINNESOTA, AS FOLLOWS:
 
 
1. The unpaid utility charges, as set forth in the attached list, less any collections
between November 15 and the certification date are hereby approved to be certified to
the Scott County Auditor for collection as other property taxes are collected.
 
2. That there will be added to the delinquent amount a $25.00 administrative fee if the
delinquent amount is not paid to the City on or before November 21, 2017.
 
 
3. Such unpaid utility charges bearing an interest rate of 5% shall be collected by the Scott
County Auditor with the payable 2018 property taxes. The owner of any property so
charged may, at any time prior to December 21, 2017, avoid certification of the charges
with full payment of the charges on such property paid to the City.

4. 36 delinquent accounts totaling $123.03 are written off as uncollectible.
 
Adopted in session of the City Council of the City of Shakopee,

Minnesota, held this day of , 2017.
 
 
 
 
 
ATTEST: Mayor of the City of Shakopee

 
 
City Clerk Page 10 of 303
2016 DELINQUENT ACCOUNTS

PID Sewer Storm Grand Total
270011890        20.35          2.06                22.41
270011980        30.35        55.52                85.87
270012990        89.52        20.43              109.95
270013620        45.28          9.68                54.96
270014170        56.40          6.81                63.21
270014410        76.24          3.99                80.23
270014811        19.06                19.06
270017120        59.49          2.15                61.64
270017280        22.70                22.70
270030140        48.12          7.62                55.74
270040080        26.21          9.08                35.29
270040472        23.60                23.60
270041310        29.04                29.04
270041320        18.38                18.38
270060010        13.14                13.14
270060150        32.79                32.79
270070090        48.21        12.85                61.06
270080050        41.05          4.54                45.59
270080590        47.12          7.71                54.83
270180130        45.60          5.14                50.74
270180140        87.52        15.42              102.94
270920200          5.00          2.27                  7.27
270970210        71.75          9.08                80.83
271150030        99.11        15.12              114.23
271990550          6.81                  6.81
271991260        16.79                16.79
271992220        10.28                10.28
271992240          5.14                  5.14
272010030        17.39                17.39
272070290        11.65                11.65
272220100          9.14          2.27                11.41
272270360        11.59          2.57                14.16
272340340        63.60        13.14                76.74
272581070          5.14                  5.14
272581380        11.08                11.08
272630350        28.63          4.54                33.17
272660120      157.95        21.93              179.88
272720330          7.71                  7.71
272720860          5.14                  5.14
272720900          7.73                  7.73
272730110          6.22          4.54                10.76
272790580          6.81                  6.81
272791710          7.71                  7.71
272792080        13.62                13.62
Page 11 of 303
PID Sewer Storm Grand Total
272820020        15.48                15.48
272860380        29.92          5.14                35.06
272870010        41.92                41.92
272870020        28.44                28.44
272940170          6.00          2.57                  8.57
273070810          5.14                  5.14
273130160        56.40          6.81                63.21
273140300        66.75          6.81                73.56
273300650        12.72          2.57                15.29
273301060        32.16          5.14                37.30
273340020        86.84          6.02                92.86
273402000        13.62                13.62
273402080          6.81                  6.81
273402270        23.30                23.30
273402560          5.14                  5.14
273402740        11.35                11.35
273403240          6.81                  6.81
273403370        12.85                12.85
273500260        26.56          4.54                31.10
273500300        53.84          7.71                61.55
273521020        38.16          7.71                45.87
273560620        43.98          6.81                50.79
273620290      158.83              158.83
273650010        35.70          6.81                42.51
273700530        73.29        12.63                85.92
273711460        28.28          9.08                37.36
273712510        71.76          7.71                79.47
273712770        65.54          9.08                74.62
273712800          6.00          2.57                  8.57
273720290        42.24          7.71                49.95
273720560          9.42          5.14                14.56
273721560        38.88          5.14                44.02
273721580        58.32          7.71                66.03
273721640          7.07          2.27                  9.34
273721650        51.60          7.71                59.31
273740060          5.97                  5.97
273760230        24.97                24.97
273860050        20.96          5.14                26.10
273860530        98.88        24.20              123.08
273870080        57.52          2.57                60.09
273902280        44.35        11.35                55.70
274110040        33.68          7.71                41.39
274110070          7.71                  7.71
274110090        10.28                10.28
274110240        55.36        10.28                65.64
274110400        14.24          5.14                19.38
Page 12 of 303
PID Sewer Storm Grand Total
274110420        10.00          6.81                16.81
278010140        22.42          2.34                24.76
279060170          5.24                  5.24
279060200        12.29                12.29
279060210        87.01                87.01
Total  2,632.12  1,075.43          3,707.55

Page 13 of 303
*4.A.3.

Shakopee City Council
November 21, 2017

FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
City Council minutes from November 7, 2017
Policy/Action Requested:
Recommendation:
Discussion:
Budget Impact:
ATTACHMENTS:

November 7, 2017

Page 14 of 303
Shakopee City Council Minutes
November 7, 2017
7:00 PM
City Hall 485 Gorman St.

Mayor Bill Mars presiding
1. Roll Call
Present: Mayor William Mars, Councilmember Mike Luce, Councilmember Matt Lehman,
Councilmember Jay Whiting, Councilmember Kathi Mocol

Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate
Burkett, City Attorney Jim Thomson, Public Works and Engineering Director Steve
Lillehaug, Finance Director Darin Nelson, City Clerk Lori Hensen, Planning and
Development Director Michael Kerski, Parks and Recreation Director Jamie Polley,
Human Resources Director Jennifer Gabbard, Senior Planner Kyle Sobota
2. Pledge of Allegiance

3. Approval of Agenda

Councilmember Jay Whiting made a motion to approve the agenda as presented, seconded
by Councilmember Kathi Mocol and the motion passed.
5-0
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Councilmember Lehman removed from the consent agenda items 4.A.4. and 4.B.1.

Councilmember Matt Lehman made a motion to approve the amended consent agenda,
seconded by Councilmember Jay Whiting and the motion passed.
5-0
A. Administration
*4. A.1. *Appointment to the Flying Cloud Joint Airport Zoning Board
Approve Michael Beard as the replacement for Joe Helkamp on the board. (Motion

Page 15
1 ofof4303
was carried under consent agenda.)
*4. A.2. *City Council Minutes
Approve the minutes from October 17, 2017. (Motion was carried under consent
agenda.)
*4. A.3. *3.2 On-Sale Beer License for El Huarache Mexicano LLC
Approve the on-sale 3.2 percent malt liquor license to El Huarache Mexicano LLC.,
815 First Avenue West. (Motion was carried under consent agenda.)
*4. A.4. *Metro Cities Draft Legislative Priorities

Councilmember Jay Whiting made a motion to approve the adoption of Metro Cities
2018 Draft Legislative Policies, seconded by Councilmember Kathi Mocol and the
motion passed.
3-2
Nays: Lehman, Luce
B. Parks and Recreation
*4. B.1. *Site Plan for Memorial Park Historical Area

Councilmember Matt Lehman made a motion to approve the site plan for the
historical area of Memorial Park and authorize the Shakopee Heritage Society (SHS)
to proceed with the improvements with the correction to the agreement showing the
SHS responsible for the replacement cost of damaged kiosks., seconded by
Councilmember Jay Whiting and the motion passed.
5-0
C. Planning and Development
*4. C.1. *Preliminary and Final Plat of West Shakopee Gateway First Addition
Approve Resolution No. 7943, a resolution approving the preliminary and final plat
of West Shakopee Gateway First Addition. (Motion was carried under consent
agenda.)
D. Public Works and Engineering
*4. D.1. *Parking Control Change on Fuller Street between 2nd and 3rd Avenues
Approve the parking zone restriction for a 2-hour parking zone, 8 a.m. to 4:30 p.m.,
Monday through Friday on the west side of Fuller Street, north of 3rd Avenue to the
mid-block alley. (Motion was carried under consent agenda.)
*4. D.2. *Snow Removal Routes for Sidewalks/Trails

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2 ofof4303
Approve the 2017/2018 sidewalk and trail snow removal routes. (Motion was carried
under consent agenda.)
*4. D.3. *Flat Rate Sanitary Sewer Fee - 8600 Horizon Drive
Adopt Resolution 7935, establishing a flat sanitary sewer fee for 8600 Horizon Drive
in the amount of $325 per month. (Motion was carried under consent agenda.)
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
See items 4.A.4. and 4.B.1.
7. Public Hearings
8. Recess for Economic Development Authority Meeting
9. Reconvene
10. General Business
A. Planning and Development
10. A.1. Award of Bids for the Remediation and Demolition of old City Hall

Councilmember Jay Whiting made a motion to award bid to Frattalone Companies in
an amount of $191,800 plus a $10,000 contingency (total of $201,800) for the
Abatement, Demolition and Earthwork required for the removal of the former city hall
and authorize staff to execute the necessary agreements., seconded by
Councilmember Kathi Mocol and the motion passed.
5-0

B. Parks and Recreation
10. B.1. Community Center Project Update
Informational purposes only, no action requested.

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C. Administration
10. C.1. 2018 Employee Health Insurance

Councilmember Jay Whiting made a motion to authorize the appropriate officials to
enter into contracts with Medica and set the employer contribution rates for
employee's 2018 health insurance options., seconded by Councilmember Matt
Lehman and the motion passed.
5-0
11. Workshop
11.A.Woodland Management and Landscaping Regulation Discussion
12. Reports
12.A.City Bill List
12.B.Liaison and Administration

13. Adjournment to November 21, 2017 at 7:00 p.m.

Councilmember Jay Whiting made a motion to adjourn to November 21, 2017 at
7:00 p.m., seconded by Councilmember Kathi Mocol and the motion passed.
5-0

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*4.A.4.

Shakopee City Council
November 21, 2017

FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Shakopee Chamber of Commerce request for Holiday Fest 2017 to be held on December 1,
2017
Policy/Action Requested:
Authorize requested street closure, suspension of city code 114.11 and support of the Holiday
Fest event hosted by the Chamber of Commerce.
Recommendation:
Approve the above motion.
Discussion:
The Chamber of Commerce is requesting the following streets be closed starting at 2 p.m. on
December 1, 2017 for the annual Holiday Fest:
1st Avenue between Sommerville Street and Holmes Street entrance from CR 101
2nd Avenue between Lewis Street and Holmes Street
Holmes Street from Pablos parking lot to 1st Avenue
Sommerville Street from 2nd Avenue to 1st Avenue
Lewis Street from 2nd Avenue to 1st Avenue
Pablos Parking Lot (staging area for parade floats)
Huber Park (fireworks display)

Those participating in the parade will begin staging in the Pablos Parking Lot at 5 p.m. The
parade will start at 6 p.m. There will be a tree lighting, photos with Santa, horse drawn
carriage rides, cookie decorating and other fun activities for the community to enjoy with a
fireworks display at the end of the evening.

They are requesting that the council suspend city code 114.11 (A) Consumption and
possession on public streets, property and the like to allow patrons to drink on the closed
streets. Patron's of the Holiday Fest will be able to purchase alcohol between 6:00 to 8:00

Page 19 of 303
p.m. at the following businesses to be consumed on the closed streets only:
O'briens Public House
Pablos Mexican Restrauant
Arnies'
Pullman
Babe's Place
Shakopee Brew Hall
Turtle's

The applications for the parade and fireworks are in order.
Budget Impact:
Staff time will be needed to drop off and pick up barricades and garbage cans, post street
closing signs and clear the streets. Most of this can be accomplished through normal working
hours.
ATTACHMENTS:

Map

Page 20 of 303
101 HASC
First Avenue W

P FIREWORKS AT
HUBER PARK

First Avenue First Avenue E = PARADE ROUTE
= HUBER PARK CLOSED
FOR FIREWORKS

= TREE LIGHTING

teertS ellivremmoS

teertS recnerpS
teertS semloH

= STREET CLOSURES
teertS relluF

teertS siweL
= HORSE DRAWN
CARRIAGE RIDES

2nd Avenue
P = PHOTOS WITH SANTA
@ LA BRIQUE LIEU

= HOLIDAY SLIME @
THE PUBLIC HOUSE

3rd Avenue = Cookie Decorating at
American Family Insurance

= FACE PAINTING AT
SHELLY'S & BILL'S
TOGGERY

Page 21 of 303 = CAROLING BY
SACS KIDS CHOIR
Follow Downtown Shakopee on Facebook and visit www.downtownshakopee.org!
*4.B.1.

Shakopee City Council
November 21, 2017

FROM: Jamie Polley, Director of Parks and Recreation
TO: Mayor and Council Members
Subject:
*Acceptance of a Donation for the Memorial Park Bridge
Policy/Action Requested:
To accept a donation from the Shakopee Mdewakanton Sioux Community (SMSC) for the
Memorial Park bridge.
Recommendation:
Accept the generous donation of $30,000 for the Memorial Park bridge project.
Discussion:
On May 17, 2016 the city accepted a $10,000 donation from the SMSC for the Memorial
Park bridge project. The SMSC continues to support this project and has provided the city
with another generous donation of $30,000. A letter of appreciation, on behalf of the city, will
be sent to the SMSC for their continued support.

The bridge replacement is a unique project located in a area of significant cultural resources.
The bridge serves the city as an amenity to Memorial Park and the Department of Natural
Resources as a section of the state trail. Because of the significant cultural resources in the
area staff is continuing to determine the appropriate location for the bridge. The location
needs to impact the area the least and still be cost effective. Due to staff turnover
this determination has been not yet been made.
Budget Impact:
The city currently has $450,000 allocated to the bridge project in which $300,000 is federal
trail grant dollars. The County may contribute $50,000 and the SMSC has now contributed
$40,000. A total of $540,000 is therefore currently available for the project.

Page 22 of 303
*4.C.1.

Shakopee City Council
November 21, 2017

FROM: Mark Noble, Senior Planner
TO: Mayor and Council Members, William H. Reynolds, City Administrator
Subject:
Rezone property to Highway Business (B-1) Zone; Reguide property to Commercial.
Policy/Action Requested:
Approve Resolution No. 7920, a Resolution approving the reguiding of property to
Commercial Use, and approve Ordinance No. 974, an ordinance approving the rezoning of
property to Highway Business (B-1) Zone.
Recommendation:
Staff Recommendation
Planning staff did not receive any outside agency comments or concerns. Staff supports this
request, as there are no outstanding issues/concerns with the request and it will be consistent
with the surrounding property; therefore, staff recommends approval of the request.

Planning Commission Recommendation
The Planning Commission reviewed this application at their November 9, 2017 meeting, and
by a 5-0 vote, recommended approval of the request.
Discussion:
Introduction
The City has made application to Rezone property to Highway Business (B-1) Zone, &
Reguide property to Commercial for two (2) parcels of property in conjunction with the
proposed West Shakopee Gateway project. The subject properties are approximately 6.4
acres, and are located north of Hwy. 169, west of Vierling Drive, and south/east of CSAH 69.

The parcels in question were recently annexed into the City. The Comprehensive Plan and
zoning are yet to be established. As part of the West Shakopee Gateway project, the property
surrounding these parcels are already zoned Highway Business; this request for rezoning and
reguiding would result in consistency of use for this area. The properties in question will be
utilized for commercial development and potentially a park; there will be no significant or

Page 23 of 303
unusual impact on the surrounding neighborhood.

Considerations
The City Council may grant a zoning ordinance amendment when it finds that one or more of
the following criteria exists:

1. The original zoning ordinance is in error.
2. Significant changes in goals in community goals and policies have taken place.
3. Significant changes in city-wide or neighborhood development patterns have occurred.
4. The comprehensive plan requires another provision.

Staff believe revising the zoning for this property meets more than one of the criteria.
Budget Impact:
N/A
ATTACHMENTS:

Resolution No. 7920
Ordinance No. 974
Site Aerial
Proposed Plat - Parcels Locations
Exhibit A - Legal Descriptions

Page 24 of 303
RESOLUTION NO. 7920
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,
APPROVING A COMPREHENSIVE PLAN AMENDMENT
OF PROPERTY LOCATED WITHIN THE WEST SHAKOPEE GATEWAY FIRST
ADDITION

WHEREAS, The City of Shakopee, applicant and property owner, has made application
for a Comprehensive Plan Amendment of property to be located within the West Shakopee
Gateway First Addition; and

WHEREAS, the property upon which the request is being made is legally described
as:
See Attached Exhibit A; and
WHEREAS, the Planning Commission of the City of Shakopee did review the
application on November 9, 2017; and

WHEREAS, all required public notices regarding the public hearing for the
Comprehensive Plan Amendment were duly sent and posted and all persons appearing at the
hearing have been given an opportunity to be heard thereon; and

WHEREAS, the City Council of the City of Shakopee did review the application on
November 21, 2017 and adopted the following findings:

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of
Shakopee hereby adopts the following findings of facts relative to the Comprehensive Plan
Amendment request:
Criteria #1 The original zoning ordinance is in error.
Finding #1 The original zoning ordinance is not in error; however, the original zoning
ordinance established a zoning boundary that is not compatible with the
approved West End Study Area, which included this recently annexed property.

Criteria #2 Significant changes in community goals and policies have taken place.
Finding #2 Significant changes in community goals and policies that concern this property
have taken place, as stated at the public meetings during discussion of the West
End Study Area. The proposed plan is generally consistent with the West End
Study Area plan approved by City Council in June, 2016.

Page 25 of 303
Criteria #3 Significant changes in development patterns have occurred.
Finding #3 Significant changes in development patterns have occurred for the subject
property, as referenced in the approved West End Study Area plan.

Criteria #4 The Comprehensive Plan requires a different provision.
Finding #4 The comprehensive plan is proposed to be amended to adjust the guiding
boundaries for this property for Commercial use.

BE IT FURTHER RESOLVED, that the above referenced property is hereby
approved for the following land use classification (Commercial).

Adopted in ___________session of the City Council of the City of Shakopee, Minnesota,
held on the ____ day of ________________, 2017.

____________________________
Mayor of the City of Shakopee
ATTEST:

______________________________
Lori Hensen, City Clerk
PREPARED BY:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379

Page 26 of 303
ORDINANCE NO. 974

AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA,
AMENDING THE ZONING MAP ADOPTED IN CITY CODE SEC. 151.003 BY REZONING
PROPERTY LOCATED SOUTH AND EAST OF CSAH 69/OLD BRICKYARD ROAD, WEST OF
VIERLING DRIVE, AND NORTH OF U.S. HIGHWAY 169 TO HIGHWAY BUSINESS (B-1) ZONE

WHEREAS, The City of Shakopee, applicant and property owner, has applied to rezone the recently
annexed property located north of Hwy. 169, west of Vierling Drive, and south/east of CSAH 69 to
Highway Business (B-1) Zone; and

WHEREAS, the property is legally described as:

See Attached Exhibit A; and

WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning
Commission on November 9, 2017, at which time all persons present were given an opportunity to be heard;
and

WHEREAS, the Planning Commission has recommended to the City Council that the subject
property be rezoned as stated; and

WHEREAS, the City Council heard the matter at its meeting on November 21, 2017; and

NOW, THEREFORE BE IT ORDAINED, that the City Council of the City of Shakopee hereby
adopts the following findings of facts relative to the above-named request:

Criteria #1 The original zoning ordinance is in error.
Finding #1 The original zoning ordinance is not in error; however, the original zoning ordinance established
a zoning boundary that is not compatible with the approved West End Study Area, which included
this recently annexed property.

Criteria #2 Significant changes in community goals and policies have taken place.
Finding #2 Significant changes in community goals and policies that concern this property have
taken place, as stated at the public meetings during discussion of the West End Study
Area. The proposed plan is generally consistent with the West End Study Area plan
approved by City Council in June, 2016.

Criteria #3 Significant changes in development patterns have occurred.
Finding #3 Significant changes in development patterns have occurred for the subject property, as
referenced in the approved West End Study Area plan.

Criteria #4 The Comprehensive Plan requires a different provision.
Finding #4 The comprehensive plan is proposed to be amended by Resolution No. 7920 to adjust the guiding
boundaries for this property for Commercial use.

1
Page 27 of 303
BE IT FURTHER ORDAINED, that the request to rezone the property as stated in this ordinance
is hereby approved.

Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the ______day of
____________________, 2017.

_______________________________
Mayor of the City of Shakopee
Attest:

_________________________

Lori Hensen, City Clerk

Published in the Shakopee Valley News on the ______ day of _____________, 20___.

2
Page 28 of 303
Page 29 of 303
Page 30 of 303
Exhibit A

Parcel 1 Description

Parcel 43, as shown on Minnesota Department of Transportation Right of Way Plat No. 70-16 as the
same is on file and of record in the office of the County Recorder in and for Scott County.

And

That part of the Northwest Quarter of the Southwest Quarter of Section 11, Township 115 North, Range
23 West, Scott County, Minnesota, described as follows: Commencing at the point of intersection of the
north line of said Southwest Quarter and the southeasterly right of way line of Trunk Highway No. 169,
as located and established prior to January 1, 1989; thence run southwesterly along said southeasterly
right of way line, a distance of 244.3 feet to the point of beginning of Tract to be described; thence
southeasterly and at right angles to said southeasterly right of way line, a distance of 400 feet; thence
southwesterly and parallel with said southeasterly right of way line, a distance of 376.25 feet; thence
northwesterly and at right angles to said southeasterly right of way line, a distance of 400 feet; thence
northeasterly along said southeasterly right of way line, a distance 376.25 feet to the point of beginning.

Parcel 2 Description

Lots 1 through 4 inclusive, Block 1 and Lots 1 and 2, Block 2, all in Davies Second Addition, according to
the plat thereof on file and of record in the office of the County Recorder in and for Scott County and
that part of the easterly 25 feet of vacated Kennedy Street accruing thereto by reason of vacation
thereof, lying northerly of the westerly extension of the northerly line of Mound Street in said plat;

And

Lot 4, Block 1, Davies Addition, according to the plat thereof on file and of record in the office of the
County Recorder in and for Scott County and that part of the westerly 25 feet of vacated Kennedy Street
accruing thereto by reason of vacation thereof, lying northerly of the westerly extension of the northerly
line of Mound Street in said plat;

which lies westerly and northeasterly of the following described line:

Commencing at Right of Way Boundary Corner B 18 as shown on Minnesota Department of
Transportation Right of Way Plat No. 70-16 as the same is on file and of record in the office of the
County Recorder in and for Scott County; thence westerly on an azimuth of 267 degrees 27 minutes
57 seconds along the boundary of said plat for 66.07 feet to the point of beginning of Line 3 to be
described; thence on an azimuth of 180 degrees 14 minutes 28 seconds for 330.20 feet; thence on
an azimuth of 295 degrees 14 minutes 49 seconds for 708.99 feet to Right of Way Boundary Corner
B17 as shown on said Plat 70-16 and there terminating.

Mound Street Description

Page 31 of 303
All that part of Mound Street dedicated on DAVIES 2ND ADDITION, according to the plat thereof on file
and of record in the office of the County Recorder in and for Scott County, Minnesota, which lies
westerly and northeasterly of the following described line:

Commencing at Right of Way Boundary Corner B 18 as shown on Minnesota Department of
Transportation Right of Way Plat No. 70-16 as the same is on file and of record in the office of the
County Recorder in and for Scott County; thence westerly on an azimuth of 267 degrees 27 minutes
57 seconds along the boundary of said plat for 66.07 feet to the point of beginning of Line 3 to be
described; thence on an azimuth of 180 degrees 14 minutes 28 seconds for 330.20 feet; thence on
an azimuth of 295 degrees 14 minutes 49 seconds for 708.99 feet to Right of Way Boundary Corner
B17 as shown on said Plat 70-16 and there terminating.

Page 32 of 303
7.A.

Shakopee City Council
November 21, 2017

FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subject:
Public Hearing for the 2017 Street Reconstruction Project 2017-1.
Policy/Action Requested:
Adopt Resolution 7949, adopting assessments for the 2017 Street Reconstruction Project
2017-1.

Recommendation:
Adopt Resolution 7949.
Discussion:
On March 7, 2017, City Council adopted Resolution 7844, approving the plans and
specifications and ordering the advertisement for bids for the 2017 Street Reconstruction
Project No. 2017-1. On April 18, 2017, City Council adopted Resolution 7860,
accepting bids and awarding the contract for the 2017 Street Reconstruction Project. The
project has subsequently been completed, and on October 17, 2017, City Council adopted
Resolution 7939, declaring the costs to be assessed, ordering the preparation of proposed
assessments, and setting a public hearing date for November 21, 2017, for the 2017 Street
Reconstruction Project No. 2017-1.
Budget Impact:
This project is substantially complete, project costs are identified, and only minor
miscellaneous punch list items remain to be completed. The final project cost is
$1,784,538.84, which consists of construction costs and engineering/administration/legal
costs. A breakdown of the project funding is as follows:

Description Amount
Assessments $ 252,092.00*
CIF $ 634,471.72*

Page 33 of 303
Sanitary Sewer Fund $ 250,674.20
Storm Sewer Fund $ 149,893.97
Shakopee Public Utilities $ 497,406.95
TOTAL PROJECT COSTS $ 1,784,538.84

City policy is to assess 30% of the street improvements to the benefiting properties.
Properties will be assessed on a per lot basis in accordance with the preliminary engineering
report. The proposed assessment rate is $4,066.00 per lot.

Attached to this memo is a map of the project area and the assessment roll for Council
consideration and adoption.

A presentation of the final costs and assessments will be made at the Council meeting.

*An adjustment to the assessable units has been made for 1409 Shakopee Avenue East. The
property was originally calculated as 3 assessment units, and corrected to 2.5 units to
represent actual non single family residential units. The $2,033 difference will be funded by
CIF, not Assessments.
ATTACHMENTS:

Resolution 7949
Project Location Map
Assessment Roll
Presentation

Page 34 of 303
RESOLUTION 7949

A Resolution Adopting Assessments
For The 2017 Street Reconstruction
Project 2017-1

WHEREAS, pursuant to proper notice duly given as required by law, the City Council of the
City of Shakopee met and heard and passed upon all objections to the proposed assessments of:

Properties adjacent to Shakopee Avenue from CSAH 17 to 11th Avenue and Dakota Street
from County Highway 101 to 2nd Avenue.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA, THAT:

1. Such assessments together with any amendments thereof, a copy of which is attached
hereto and made a part hereof, is hereby accepted and shall constitute the special assessments against
the lands named herein and each tract therein included is hereby found to be benefitted by the
proposed improvements in the amount of the assessment levied against it.

2. Such assessments shall be payable over a period of ten years, the first installment to be
payable on or before the first Monday in January, 2018, and shall bear interest at the rate of 5.00
percent per annum from the date of the adoption of this assessment resolution. To the first installment
shall be added the interest on the entire assessment from the date of this resolution until December
31, 2018 and to each subsequent installment when due shall be added the interest for one year on all
unpaid installments.

3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the
entire assessment is paid within thirty (30) days from the adoption of this resolution; the owner may
thereafter pay to the County Treasurer the installment and interest in process of collection on the
current tax list, and may pay the remaining principal balance of the assessment to the City Treasurer.

4. The City Clerk shall file the assessment rolls pertaining to this assessment in her office and
shall certify annually to the County Auditor on or before November 30th of each year the total amount
of installments and interest on assessments on each parcel of land which are to become due in the
following year.

Adopted in session of the City Council of the City of

Shakopee, Minnesota, held this day of , 2017.

Mayor of the City of Shakopee
ATTEST:

City Clerk
ENGR/2017-PROJECTS/2017-STREET-RECONSTRUCTION/WORD/RES7949-ADOPT-ASSESSMENTS
Page 35 of 303
Page 36 of 303
FINAL-ASSESSMENT ROLL
2017 Street Reconstruction - Project 2017-1
STREET
PID PROPERTY OWNER PROPERTY ADDRESS LEGAL DESCRIPTION RESIDENTIAL UNIT
ASSESSMENT
CEM PROPERTIES LLC
SubdivisionName EAST SHAKOPEE Lot 001 Block 010
270040650 828 1 AVE E 810 1 AVE E 5 $ 20,330.00
SubdivisionCd 27004
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
HENSEN ROGER T
SubdivisionName EAST SHAKOPEE Lot 001 Block 015
270040980 915 2 AVE E 139 DAKOTA ST S 0.5 $ 2,033.00
SubdivisionCd 27004
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
KUZNETSOV VALERIY
SubdivisionName EAST SHAKOPEE Lot 010 Block 015
270041040 210 MAGNOLIA LN N 906 1 AVE E 1 $ 4,066.00
SubdivisionCd 27004
MINNEAPOLIS, MN 55441 SHAKOPEE MN 55379
JOHNSON ROBERT M & LENORE K
SubdivisionName SCENIC HEIGHTS 1ST ADDN Lot 001
270270040 905 SIBLEY ST S 905 SIBLEY ST S 0.5 $ 2,033.00
Block 002 SubdivisionCd 27027
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
COLLER JOANN M
SubdivisionName SCENIC HEIGHTS 1ST ADDN Lot 014
270270170 906 RAMSEY ST S 906 RAMSEY ST S 0.5 $ 2,033.00
Block 002 SubdivisionCd 27027
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
PHILLIPS RAYMOND J & BARBARA
SubdivisionName SCENIC HEIGHTS 1ST ADDN Lot 001
270270180 907 RAMSEY ST S 907 RAMSEY ST S 0.5 $ 2,033.00
Block 003 SubdivisionCd 27027
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
MAR-KEL I
SubdivisionName HESSE'S 1ST ADDN Lot 001 Block 001
270300010 PO BOX 385525 1409 SHAKOPEE AVE E 2.5 $ 10,165.00
SubdivisionCd 27030
MINNEAPOLIS, MN 55438 SHAKOPEE MN 55379
HAGEDORN JOHN C
SubdivisionName HESSE'S 1ST ADDN Lot 002 Block 001
270300020 1145 HOLLY LN 1415 SHAKOPEE AVE E 1 $ 4,066.00
SubdivisionCd 27030
CHANHASSEN, MN 55317 SHAKOPEE MN 55379
DELPHI INC
SubdivisionName HESSE'S 1ST ADDN Lot 002 Block 001
270300030 1411 SHAKOPEE AVE E 1411 SHAKOPEE AVE E 1 $ 4,066.00
SubdivisionCd 27030
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
WENDEL LEE
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 001
270310010 1632 SHAKOPEE AVE E 1632 SHAKOPEE AVE E 0.5 $ 2,033.00
Block 001 SubdivisionCd 27031
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
ORTIZ-GARCIA ARSENIO
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 001
270310070 1710 SHAKOPEE AVE E 1710 SHAKOPEE AVE E 0.5 $ 2,033.00
Block 002 SubdivisionCd 27031
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
BARTZ RANDY D & CHERIE L
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 009
270310150 1732 SHAKOPEE AVE E 1732 SHAKOPEE AVE E 0.5 $ 2,033.00
Block 002 SubdivisionCd 27031
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
HOEN ALLAN G & SUSAN M
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 001
270310160 1762 SHAKOPEE AVE E 1762 SHAKOPEE AVE E 0.5 $ 2,033.00
Block 003 SubdivisionCd 27031
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
ANDERSON DARIN
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 001
270310190 PO BOX 249 1691 SHAKOPEE AVE E 1 $ 4,066.00
Block 004 SubdivisionCd 27031
CHANHASSEN, MN 55317 SHAKOPEE MN 55379

Page 37 of 303
FINAL-ASSESSMENT ROLL
2017 Street Reconstruction - Project 2017-1
STREET
PID PROPERTY OWNER PROPERTY ADDRESS LEGAL DESCRIPTION RESIDENTIAL UNIT
ASSESSMENT
LEE JANE M
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 002
270310210 1701 SHAKOPEE AVE E 1701 SHAKOPEE AVE E 1 $ 4,066.00
Block 004 SubdivisionCd 27031
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
ROEPKE CAMERON B
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 004
270310230 1721 SHAKOPEE AVE E 1721 SHAKOPEE AVE E 1 $ 4,066.00
Block 004 SubdivisionCd 27031
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
LARSEN DONALD L & ALICE D
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 005
270310240 1731 SHAKOPEE AVE E 1731 SHAKOPEE AVE E 1 $ 4,066.00
Block 004 SubdivisionCd 27031
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
KELLY JAY T & JUDY C
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 006
270310250 1749 SHAKOPEE AVE E 1749 SHAKOPEE AVE E 1 $ 4,066.00
Block 004 SubdivisionCd 27031
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
SALISBURY MARSHALL
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 007
270310260 1751 SHAKOPEE AVE E 1751 SHAKOPEE AVE E 1 $ 4,066.00
Block 004 SubdivisionCd 27031
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
MAR-KEL II LLC
SubdivisionName HESSE'S 2ND ADDN Lot 001 Block 001
270350010 PO BOX 385525 1427 SHAKOPEE AVE E 1 $ 4,066.00
SubdivisionCd 27035
MINNEAPOLIS, MN 55438 SHAKOPEE MN 55379
WIGGINS GREGORY A & CAROLINE E
SubdivisionName HESSE'S 2ND ADDN Lot 002 Block 001
270350020 15860 MARKET AVE 1453 SHAKOPEE AVE E 1 $ 4,066.00
SubdivisionCd 27035
CARVER, MN 55315 SHAKOPEE MN 55379
KEOGH MARY
SubdivisionName HESSE'S 2ND ADDN Lot 003 Block 001
270350030 1491 SHAKOPEE AVE E 1491 SHAKOPEE AVE E 1 $ 4,066.00
SubdivisionCd 27035
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
BRUCE R AND LEANN C KUGATH REV
SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 001
270390010 1501 SHAKOPEE AVE E 1501 SHAKOPEE AVE E 1 $ 4,066.00
Block 001 SubdivisionCd 27039
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
EWERT DANIEL S
SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 002
270390020 2465 CAMBRIDGE WAY 1511 SHAKOPEE AVE E 1 $ 4,066.00
Block 001 SubdivisionCd 27039
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
THOMPSON LEANN CHRISTINE
SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 003
270390030 1521 SHAKOPEE AVE E 1521 SHAKOPEE AVE E 1 $ 4,066.00
Block 001 SubdivisionCd 27039
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
HOEN ARLEN & BRENDA
SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 004
270390040 1531 SHAKOPEE AVE E 1531 SHAKOPEE AVE E 1 $ 4,066.00
Block 001 SubdivisionCd 27039
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
NELSON ALEXANDER
SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 001
270390050 1601 SHAKOPEE AVE E 1601 SHAKOPEE AVE E 1 $ 4,066.00
Block 002 SubdivisionCd 27039
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
COSTER RONALD P & MARY JO
SubdivisionName JEJ ADDN Lot 001 Block 001 SubdivisionCd
270520010 2026 COLBURN DR 1812 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
Page 38 of 303
FINAL-ASSESSMENT ROLL
2017 Street Reconstruction - Project 2017-1
STREET
PID PROPERTY OWNER PROPERTY ADDRESS LEGAL DESCRIPTION RESIDENTIAL UNIT
ASSESSMENT
PENNINGTON KARI LYNN
SubdivisionName JEJ ADDN Lot 003 Block 001 SubdivisionCd
270520030 1833 10 AVE E 1833 10 AVE E 0.5 $ 2,033.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
ROGERS PHILLIP J
SubdivisionName JEJ ADDN Lot 002 Block 003 SubdivisionCd
270520120 1836 10 AVE E 1836 10 AVE E 0.5 $ 2,033.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
HINTZ TERRY R & MELISSA A
SubdivisionName JEJ ADDN Lot 003 Block 003 SubdivisionCd
270520130 1004 MERRITT ST 1004 MERRITT ST 0.5 $ 2,033.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
LAWRENCE ELSA
SubdivisionName JEJ ADDN Lot 001 Block 004 SubdivisionCd
270520260 1928 SHAKOPEE AVE E 1928 SHAKOPEE AVE E 0.5 $ 2,033.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
JACOBS TODD G & JULIE A
SubdivisionName JEJ ADDN Lot 002 Block 004 SubdivisionCd
270520271 1940 SHAKOPEE AVE E 1940 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
BUDDENSIEK GARY D & VIRGINIA
SubdivisionName JEJ ADDN Lot 003 Block 004 SubdivisionCd
270520280 1952 SHAKOPEE AVE E 1952 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
KAROW DAVID R
SubdivisionName JEJ ADDN Lot 004 Block 004 SubdivisionCd
270520290 1964 SHAKOPEE AVE E 1964 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
WALLER GARY G & KATHLEEN E
SubdivisionName JEJ ADDN Lot 005 Block 004 SubdivisionCd
270520300 1949 11 AVE E 1949 11 AVE E 0.5 $ 2,033.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
LEMKE JAMES P & ANGELA J
SubdivisionName JEJ ADDN Lot 001 Block 005 SubdivisionCd
270520370 1771 SHAKOPEE AVE E 1771 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
WILKIE BRIDGET
SubdivisionName JEJ ADDN Lot 002 Block 005 SubdivisionCd
270520380 1813 SHAKOPEE AVE E 1813 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
WELCH KEVIN C & CONNIE A
SubdivisionName JEJ ADDN Lot 003 Block 005 SubdivisionCd
270520390 1825 SHAKOPEE AVE E 1825 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
MEYER JACOB Z
SubdivisionName JEJ ADDN Lot 004 Block 005 SubdivisionCd
270520400 1837 SHAKOPEE AVE E 1837 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
TOUTGES ROBERTA
SubdivisionName JEJ ADDN Lot 005 Block 005 SubdivisionCd
270520410 1849 SHAKOPEE AVE E 1849 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
GULLEY BLANCHE E
SubdivisionName JEJ ADDN Lot 006 Block 005 SubdivisionCd
270520420 1861 SHAKOPEE AVE E 1861 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
Page 39 of 303
FINAL-ASSESSMENT ROLL
2017 Street Reconstruction - Project 2017-1
STREET
PID PROPERTY OWNER PROPERTY ADDRESS LEGAL DESCRIPTION RESIDENTIAL UNIT
ASSESSMENT
ZONDLO ROBERT A & PHYLLIS M
SubdivisionName JEJ ADDN Lot 007 Block 005 SubdivisionCd
270520430 1873 SHAKOPEE AVE E 1873 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
DUVERNAY PATRICK
SubdivisionName JEJ ADDN Lot 008 Block 005 SubdivisionCd
270520440 1885 SHAKOPEE AVE E 1885 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
GREENTREE DEVELOPMENT CORP
SubdivisionName JEJ ADDN Lot 009 Block 005 SubdivisionCd
270520450 323 NAUMKEAG ST S 1891 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
WROBLESKI DAVID J
SubdivisionName JEJ ADDN Lot 010 Block 005 SubdivisionCd
270520460 1909 SHAKOPEE AVE E 1909 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
HANEL MICHAEL & LINDA MARIE
SubdivisionName JEJ ADDN Lot 011 Block 005 SubdivisionCd
270520470 1921 SHAKOPEE AVE E 1921 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
LLOYD WILLIAM D & KAREN A
SubdivisionName JEJ ADDN Lot 012 Block 005 SubdivisionCd
270520480 1939 SHAKOPEE AVE E 1939 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
HENNING THOMAS V & ELAINE
SubdivisionName JEJ ADDN Lot 013 Block 005 SubdivisionCd
270520490 1945 SHAKOPEE AVE E 1945 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
ROLLINS STEVEN A
SubdivisionName JEJ ADDN Lot 014 Block 005 SubdivisionCd
270520500 1957 SHAKOPEE AVE E 1957 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
PHERSON JONATHON M
SubdivisionName JEJ ADDN Lot 015 Block 005 SubdivisionCd
270520510 1969 SHAKOPEE AVE E 1969 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
STARLING JOHN T
SubdivisionName JEJ ADDN Lot 016 Block 005 SubdivisionCd
270520520 1981 SHAKOPEE AVE E 1981 SHAKOPEE AVE E 1 $ 4,066.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
NIELSEN THOMAS D
SubdivisionName JEJ ADDN Lot 017 Block 005 SubdivisionCd
270520530 1999 SHAKOPEE AVE E 1999 SHAKOPEE AVE E 0.5 $ 2,033.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
KARR WILLIAM J & BARBARA A
SubdivisionName JEJ ADDN Lot 017 Block 005 SubdivisionCd
270520531 1993 SHAKOPEE AVE E 1993 SHAKOPEE AVE E 0.5 $ 2,033.00
27052
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
DIANNE L LENZMEIER TRUST
SubdivisionName SAMANTHA WOODS Lot O-L Block 00A
278010070 1761 SHAKOPEE AVE E 1761 SHAKOPEE AVE E 1 $ 4,066.00
SubdivisionCd 27223
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
WOLFE LOREN D & MARY E
SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 002
278010080 1611 SHAKOPEE AVE E 1611 SHAKOPEE AVE E 1 $ 4,066.00
Block 002 SubdivisionCd 27039
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
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FINAL-ASSESSMENT ROLL
2017 Street Reconstruction - Project 2017-1
STREET
PID PROPERTY OWNER PROPERTY ADDRESS LEGAL DESCRIPTION RESIDENTIAL UNIT
ASSESSMENT
ANDERSON RICHARD G & SHELLEY A
SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 001
278010090 1621 SHAKOPEE AVE E 1621 SHAKOPEE AVE E 1 $ 4,066.00
Block 004 SubdivisionCd 27031
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
SIEBENALER THOMAS E & LINDA E
SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot O-L
278010150 1711 SHAKOPEE AVE E 1711 SHAKOPEE AVE E 1 $ 4,066.00
Block 00D SubdivisionCd 27039
SHAKOPEE, MN 55379 SHAKOPEE MN 55379
FIRST PRESBYTERIAN CHURCH
279070170 909 MARSCHALL RD S 909 MARSCHALL RD S Section 07 Township 115 Range 022 6 $ 24,396.00
SHAKOPEE, MN 55379 SHAKOPEE MN 55379

62 $                        252,092.00

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2017 Street Reconstruction
PUBLIC HEARING FOR SPECIAL ASSESSMENTS

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2017 Street Reconstruction
Project Location

• Shakopee Avenue (Marschall Rd to 11th Ave)
• Dakota Street (1st Ave to 2nd Ave)

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2017 Street Reconstruction
Project Timeline

• Received Feasibility Report (January 17, 2017 – Resolution 7826)
• Public Hearing & Order Project (February 21, 2017 – Resolution 7834)
• Award Contract to Kuechle Underground Inc (April 18, 2017 - Resolution 7860)
• Street and utility construction is completed (September 29, 2017)
• Public Hearing & Adopt Assessments (November 21, 2017 – Resolution 7949)

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2017 Street Reconstruction
Project Photos

Shakopee Avenue – Before Construction Shakopee Avenue – After Construction

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2017 Street Reconstruction
Special Assessments
30% of the project costs for the street improvements are proposed to be assessed to the benefiting properties adjacent
to the project area. The remaining costs associated with the proposed street improvements, will be paid with Capital
Improvement Funds.

• Single family residential assessed 1 unit

• Corner lots assessed 0.5 units

• Non single family residential assessed 0.5 units per unit

• Non residential uses along Dakota Street assessed 1 unit per 60-feet front footage

• Non residential uses along Shakopee Avenue assessed 1 unit per 85-feet front footage

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2017 Street Reconstruction
Project Costs Actual Feasibility
Construction $1,564,309.30 $2,089,000
Eng/Admin/Legal/Misc $ 220,229.54 $ 430,000
3% Contingency $ 0.00 $ 63,000
Total Costs $ 1,784,538.84 $ 2,582,000

Funding Sources Actual Feasibility
Assessments $ 252,092.00* $ 384,000 *An adjustment to the assessable units has
been made for 1409 Shakopee Avenue East.
Sanitary Sewer Fund $ 250,674.20 $ 410,000 The property was originally calculated as 3
assessment units, and corrected to 2.5 units to
Storm Sewer Fund $ 149,893.97 $ 338,000 represent actual non single family residential
Shakopee Public Utilities $ 497,406.95 $ 554,000 units. The $2,033 difference will be funded by
CIF, not Assessments.
CIF $ 634,471.72* $ 896,000
Total Funding $ 1,784,538.84 $ 2,582,000

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2017 Street Reconstruction
Special Assessments

Actual Feasibility

Proposed Assessment Rate $4,066 / Lot $6,144 / Lot

The proposed payback period is 10 years.
The proposed interest rate is 5.00%

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2017 Street Reconstruction
Payment Options

• Pay in full or partial amount with NO interest by December 21, 2017 to Finance
Department at Shakopee City Hall. A notice will be mailed to residents.

• Assessment certified to County property taxes and paid over a 10 year period, subject
to interest rate of 5% annum from the date the assessments are adopted.

• Pay off remaining special assessment any time during 10 year repayment period to
City of Shakopee Finance Department.

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2017 Street Reconstruction
Assessment Appeal Procedure

Property owners wishing to preserve their right to appeal their assessment must
file a written objection to the assessment prior to the close of the public hearing.

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2017 Street Reconstruction
Assessment Appeal Procedure

Minnesota Statute Chapter 429
429.061 APPEAL TO CITY COUNCIL
No appeal may be taken as to the amount of any assessment adopted under this section unless written objection signed by the affected property owner
is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All objections to the assessments not
received at the assessment hearing in the manner prescribed by this subdivision are waived, unless the failure to object at the assessment hearing is due
to a reasonable cause.

429.081 APPEAL TO DISTRICT COURT
Within 30 days after the adoption of the assessment, any person aggrieved, who is not precluded by failure to object prior to or at the assessment
hearing, or whose failure to so object is due to a reasonable cause, may appeal to the district court by serving a notice upon the mayor or clerk of the
municipality. The notice shall be filed with the court administrator of the district court within ten days after its service.

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2017 Street Reconstruction
Recommendation

Adopt Resolution 7949, a resolution adopting assessments
for the 2017 Street Reconstruction Project 2017-1.

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8.A.1.

Shakopee City Council
November 21, 2017

FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
Monthly Financial Review - October
Policy/Action Requested:
Discussion on the year-to-date General Fund revenues and expenditures along with the
Community Center and Ice Arena year-over-year operations comparison.
Recommendation:
N/A - Informational Purposes Only
Discussion:
October 2017 Review (See Attachment)

Revenue Variances (+/- 10% of 83% Target)
Taxes - Received first half taxes in June, second half payment will come in December.
Special Assessments - This remains a negative revenue amount through the first half
collection of property taxes. The negative amount is result of the payment to Republic
Services for delinquent garbage bills. The city will recoup this payment through special
assessments levied against the delinquent account holders. The second half tax
collection in December will account for the remainder of the variance with special
assessment revenues.
Licenses & Permits - Experienced another strong month in October with $398,006 of
license and permit receipts. Year-to-date revenues have exceeded the 2017 budget by
$818,625.
Intergovermental - The city is not anticipating any further intergovernmental revenues
for the remainder of the year.
Charges for Services - Recorded monthly revenue of $374,694. Contractual police
services accounted for $23,160, along with SPUC franchise fees of $176,000,
and Recreation Services of $135,900.
Fines & Forfeits - Fines and forfeits revenue has exceeded the 2017 budget allotment of

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$1,500. A majority of the revenues in this category come from late fees associated with
the monthly lodging tax submittals and payments related to the driving diversion
program.
Miscellaneous - Interest earning receipts are slightly higher than anticipated.

Expenditure Variances (+/- 10% of 83% Target)
Finance - is slightly above budget due to the timing of service contract payments such as
assessing and auditing services.
Engineering - is below budget due to personnel vacancies earlier in the year.
Street Maintenance - is remains slightly higher than budget due to the seasonal nature of
maintenance projects. As the construction season nears an end, budget to actual
expenditures will begin to draw closer.
Unallocated - This division accounts for items that cannot be specifically assigned to
specific departments or divisions. Included in this division is the city's contingency
allotment of $110,000.
All other departments/divisions are within +/-10% of the October 31, 2017 target date.

Community Center & Ice Arena Year-over-Year Comparison (See Attachment)

Ice arena revenues are at $459,664 through October 31, which is approximately $237,000
greater than this same time last year. Ice rental revenues are ramping up as both the
association and high school hockey seasons have started.

Ice arena expenditures are remaining steady from month-to-month. As previously mentioned
we are monitoring the utility costs, as the gas and electric charges are more than originally
anticipated. The ice arena should recognize a savings in part-time salaries that will offset
some of the utility variance.

Community center revenues surpassed the 2017 budget back in August. We are still
anticipating a number of new and renewing memberships between now and the end of the
calendar year.

Community center expenditures are running within the overall anticipated budget. The
aquatics center came on-line in July, which will have an effect on both revenues and
expenditures. Electric charges have about doubled since July 1, which is likely a combination
of summer cooling costs and the aquatics center opening.
Budget Impact:
No Budget Impact

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ATTACHMENTS:

October 2017 Monthly Financial Report
October 2017 Community Center & Ice Arena Year-to-Year Comparison

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CITY OF SHAKOPEE
Monthly Financial Report
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YTD October YTD Budget Oct YTD
vis
2017 2017 2017 Balance Percent 2016
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Budget Actual Actual Remaining Used Actual
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01000 - GENERAL FUND
REVENUES:
* - TAXES (16,568,400) (38,006) (8,592,609) (7,975,791) 52% (9,113,071)
* - SPECIAL ASSESSMENTS (12,000) (1,024) 5,139 (17,139) (43)% 3,853
* - LICENSES AND PERMITS (1,683,400) (398,006) (2,502,025) 818,625 149% (2,283,989)
* - INTERGOVERNMENTAL (1,287,100) 0 (1,293,553) 6,453 101% (1,188,868)
* - CHARGES FOR SERVICES (4,937,400) (374,694) (4,507,216) (430,184) 91% (3,804,065)
* - FINES AND FORFEITS (1,500) (200) (2,419) 919 161% (5,177)
* - MISCELLANEOUS (213,400) (18,246) (198,015) (15,385) 93% (186,330)
TOTAL REVENUES (24,703,200) (830,175) (17,090,699) (7,612,501) 69% (16,577,649)
EXPENDITURES:
11 - MAYOR & COUNCIL 197,900 6,993 158,713 39,187 80% 156,335
12 - ADMINISTRATION 1,707,000 181,993 1,334,769 372,231 78% 1,105,159
13 - CITY CLERK 318,000 30,598 246,590 71,410 78% 245,937
15 - FINANCE 1,207,900 94,454 1,047,361 160,539 87% 1,001,633
17 - COMMUNITY DEVELOPMENT 586,800 81,293 532,669 54,131 91% 375,837
18 - FACILITIES 384,800 42,128 324,797 60,003 84% 286,590
31 - POLICE DEPARTMENT 7,980,000 874,665 6,529,165 1,450,835 82% 6,383,025
32 - FIRE 2,160,400 414,136 1,800,840 359,560 83% 1,741,416
33 - INSPECTION-BLDG-PLMBG-HTG 796,200 84,109 685,753 110,447 86% 556,135
41 - ENGINEERING 786,200 71,698 526,480 259,720 67% 524,927
42 - STREET MAINTENANCE 2,151,100 113,823 1,844,211 306,889 86% 1,584,442
44 - FLEET 435,000 61,942 347,077 87,923 80% 348,432
46 - PARK MAINTENANCE 1,936,300 206,718 1,570,044 366,256 81% 1,315,862
66 - NATURAL RESOURCES 198,000 8,490 152,932 45,068 77% 129,535
67 - RECREATION 3,190,000 314,766 2,587,140 602,860 81% 1,963,025
91 - UNALLOCATED 217,600 19,695 32,477 185,123 15% 20,090
TOTAL EXPENDITURES 24,253,200 2,607,501 19,721,018 4,532,182 81% 17,738,380
OTHER FINANCING #
* - TRANSFERS IN (250,000) 0 (250,000) 0 100% # (250,000)
* - TRANSFERS OUT 700,000 0 700,000 0 100% # 2,100,000
OTHER FINANCING TOTAL 450,000 0 450,000 0 100% # 1,850,000
FUND TOTAL 0 1,777,326 3,080,319 (3,080,319) # 3,010,731

Key
Varies more than 10% than budget positively
Varies more than 10% than budget negatively
Within 10% of budget

Page 56 of 303
COMMUNITY CENTER BUDGET TO ACTUAL
Oct YTD Oct YTD Oct YTD Oct YTD
Business Budget
Actual Actual Actual Actual Year
Unit 2017
2016 2017 Year Variance Variance %
0673 - ICE ARENA
REVENUES (657,500.00) (222,739.58) (459,664.15) (236,924.57) 106.37
WAGES AND BENEFITS 286,000.00 143,606.81 215,938.44 72,331.63 50.37
OPERATING EXPENDITURES 391,350.00 149,942.95 362,426.22 212,483.27 141.71
0673 - ICE ARENA 19,850.00 70,810.18 118,700.51 47,890.33 67.63

0674 & 0678 - COMMUNITY CENTER
REVENUES (385,900.00) (198,575.78) (532,802.61) (334,226.83) 168.31
WAGES AND BENEFITS 566,100.00 394,469.89 517,433.01 122,963.12 31.17
OPERATING EXPENDITURES 455,300.00 280,732.22 366,346.54 85,614.32 30.50
0674 & 0678 - COMMUNITY CENTER 635,500.00 476,626.33 350,976.94 (125,649.39) (26.36)

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11/14/2017 1:37:20 PM Page 1 of 1
9.A.

Shakopee City Council
November 21, 2017

FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
Review of Proposed 2018 Budget
Policy/Action Requested:
No action requested, staff is seeking direction and comments on the proposed 2018 budget.
Recommendation:
N/A
Discussion:
N/A
Budget Impact:
N/A
ATTACHMENTS:

2018 Draft Budget
2018 Draft Budget PowerPoint

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City of
Shakopee, Minnesota

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2018 Budget
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TABLE OF CONTENTS
Introduction:
Mission Statement .............................................................................................................. 1
City Map ............................................................................................................................ 2
Organization Structure ....................................................................................................... 3
City Officials ...................................................................................................................... 4
Shakopee Profile ................................................................................................................ 5

Budget Overview:
Finance Director’s Budget Message .................................................................................. 6
Employees by Function.................................................................................................... 16
Budget Resolutions .......................................................................................................... 19

Combined Budget:
Summary .......................................................................................................................... 24

General Fund:

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General Fund Expenditures by Division:

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Summary .......................................................................................................................... 27
General Fund Revenue and Expenditures ........................................................................ 29

Summary .................................................................................................................... 34
ra
General Government .................................................................................................. 35
Mayor & Council ................................................................................................. 36
Administration ..................................................................................................... 40
City Clerk ............................................................................................................. 44
Finance ................................................................................................................. 48
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Planning & Development..................................................................................... 52
Facilities ............................................................................................................... 56
Public Safety .............................................................................................................. 61
Police.................................................................................................................... 62
Fire ....................................................................................................................... 66
Building Inspection .............................................................................................. 70
Public Works .............................................................................................................. 75
Engineering .......................................................................................................... 76
Street Maintenance............................................................................................... 80
Fleet...................................................................................................................... 84
Recreation .................................................................................................................. 89
Park Maintenance................................................................................................. 90
Natural Resources ................................................................................................ 94
Recreation ............................................................................................................ 98
Miscellaneous .......................................................................................................... 103
Unallocated ........................................................................................................ 104

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Special Revenue Funds:
Summary ........................................................................................................................ 107
Economic Development Authority (EDA) .................................................................... 110

Debt Service Funds:
Summary ........................................................................................................................ 115

Capital Projects Funds:
Summary ........................................................................................................................ 120
Park Reserve ................................................................................................................. 122
Capital Improvement .................................................................................................... 124

Enterprise Funds:
Summary ........................................................................................................................ 127
Sanitary Sewer .............................................................................................................. 128
Surface Water................................................................................................................. 132
Refuse ............................................................................................................................ 136

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Internal Service Funds:
Summary ........................................................................................................................ 138

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Equipment ...................................................................................................................... 140
Park and Recreation Asset ............................................................................................. 142
Information Technology ................................................................................................ 144
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Governmental Building Asset ........................................................................................ 146
Self-Insurance ................................................................................................................ 148
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1

Shakopee Mission Statement

The Mission of the City of Shakopee is to provide the

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opportunity to live, work and play in a community with a
proud past, promising future, and small-town
atmosphere within a metropolitan setting.
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2

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3

Electorate

City Council

Planning Commission & Board of Park and Recreation Advisory Board
Adjustment & Appeals

Shakopee Public Utilities
Police Civil Service Commission
Commission

Economic Development Advisory
Environmental Advisory Committee
Committee

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City
Administrator

Police Fire f
Finance Department of Engineering & Department of Parks &
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Department Department Department Administration Public Works Planning & Recreation
Department Development Department

Human
Resources Planning &
Development
Information
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Technology
Building
City Clerk Inspection

Facility
Maintenance Economic
Development

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4

City Officials

Elected
Mayor William Mars
Councilor Matthew Lehman
Councilor Kathleen Mocol
Councilor Michael Luce
Councilor Jay Whiting

Appointed
City Administrator William H. Reynolds

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Assistant Administrator Nathan Burkett
Finance Director Darin Nelson
Police Chief
Fire Chief f
Engineering/Public Works Director
Jeff Tate
Rick Coleman
Steve Lillehaug
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Planning and Development Director Michael Kerski
Park and Recreation Director Jamie Polley
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5

Profile of the Government
The City of Shakopee was incorporated initially in 1857 and for the second time in 1870 and is located about 25 miles
southwest of Minneapolis. Bounded by the Minnesota River on the north, Shakopee is in the northern part of Scott
County and is the county seat. The City is one of the most rapidly growing communities of the state. The 2010 population
of the City was 37,076 as of the 2010 census and the land area covered is approximately 29.4 square miles. The 2018
estimated population is about 41,143. The City is empowered to levy a property tax on both real and personal property
located within its boundaries. It is also empowered by state statute to extend its corporate limits by annexation, which
occurs periodically.

Shakopee is organized in Minnesota under Plan A, which includes a City Administrator, but the City Council retains
most decision making authority such as policy setting, adopting ordinances and budget and staffing. The City Council
has four members who serve staggered terms of four years plus the Mayor who serves a two-year term. All council
positions are non-partisan, part-time and members are elected at large.

The City provides the normal municipal services such as police and fire protection, street and infrastructure
construction and maintenance, parks and recreation, planning and zoning. Also provided are sewer and storm
drainage utilities, and organized refuse collection and recycling. Electric and water utilities are operated by
Shakopee Public Utilities Commission which is appointed by the City Council. Housing, economic development
and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority is comprised
of City Council members and is included as an integral part of the City’s budget.

Date of Incorporation
Form of Government
Fiscal Year
Area of City f t 1870
Council/Mayor
Calendar
29.4 Square Miles
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Population 41,143
Average Home Market Value 243,000 (Scott County)
Total Taxable Market Value 4,356,676,900 (Scott County)

Miles of Roadway 158
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Fire Stations 2
Number of Full-Time Employees 8
Paid on Call Firefighters 46
Police Stations 1
Sworn Officers 50
Civilian Employees 13

Recreation Seasonal Employees 70
Municipal Pools 2
Ice Arena 1

Employees
Full Time 157
Part Time 150

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6

To: Mayor and Council Members

From: Darin Nelson, Finance Director

cc: Bill Reynolds, City Administrator

Date: November 21, 2017

Re: Draft Budget Workshop – November 21, 2017

Background

Each year the City must prepare a budget and property tax levy for the following year. Staff has
been analyzing revenues, expenditure information and initiatives to prepare a draft budget and
levy for your consideration.

For the second consecutive year, staff is proposing a budget with no impact to residents absent

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increases in their property valuation – for which the city has no control. The draft budget
decreases our current city tax rate, lowering it from 38.521 percent to 37.120 percent. Even by
adding a dedicated Economic Development Authority (EDA) levy, the tax rate is still below the
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prior year at an estimated 37.877 percent.

More importantly, we are focusing on right-sizing our organization in several key areas to fit our
growing city of over 41,000. From a public safety aspect, we are asking to add two police officers
to concentrate on keeping our streets safe, an assistant fire chief responsible for training our fire
forces, and a code compliance officer who will monitor our community’s health and safety.
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Within our Department of Planning and Development, we are seeking to add a junior planner to
ensure our growth is properly mapped for the future and an economic development specialist
that will focus on business retention.

Our 2018 Budget should be the final one of a three-year transformative budget process, and will
set the stage to achieve the Council’s ultimate goals of low taxes, financial stability and a stable
tax rate. The foundation established by this process will keep those goals in play for the
foreseeable future absent a major recessionary period.

Upon City Administrator Reynolds arrival, he explained the need to retool our budget and
budget process over a three-year period in order:

1) to establish true fiscal transparency (which included defining our revenues), and

2) to ensure that our budgets accurately reflect how we spend tax dollars (including the
reduction of variances).

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7

Some of those changes have been budgetary “inside baseball” to a degree, but all have had an
impact upon our financial future.

The last few years has been more than just a time of change in our budget process. During the
first two years of this budgetary transformation, we have had to address multiple challenges that
in and of themselves could be considered noteworthy. This included successfully inculcating the
Community Center debt bond payment, establishment of a franchise fee, realignment of our
liability insurance premiums and separation of our insurance from SPUC, creation of a fund to
pave the way for future self-insurance, and adjustment of internal service fund rent shortfalls.

Staff also reviewed with City Council this past spring the long-term financial position of the
Sanitary Sewer and Surface Water enterprise funds. This review was done to determine
appropriate cash balances for each respective fund and to ensure rates are maintained at a
satisfactory level to ensure long-term viability.

Through all this change and challenge we still had our bond rating upgraded – a remarkable
achievement as well.

After last year’s challenging budget, staff produced and the City Council approved a tax rate that
had 0% impact to residents at the average home value (absent home valuation increases).

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2017 was our first year really tightening the budgets at the department level to offset the
previous philosophy of never coming before council to request adjustments. As Administrator
Reynolds stated last year, not wanting to come before council had the effect of encouraging a
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padding of the budget at the departmental level. It is important that we budget as best we can
based upon actual revenue and expense estimates.

Again, as a reminder, staff does not have a crystal ball to fully determine what will be needed in
all cases. Snowfall greater than average is a perfect case in point. If we do miss a projection, we
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bring that to council and explain the situation and then request a budget amendment. All of
which is publicly documented (again transparency). Council also needs to remember that if
something arises that is outside of this change in budgeting philosophy, it is not a failure on
staff’s part. There will be unforeseen contingencies.

We are in year three of our transition, and we have several challenges that if successfully
addressed will cement our future financial stability. This third year will have some more internal
changes, but more importantly it allows us the opportunity to “right-size” the organization for
growth.

We continue to have a lot to be thankful for. Our efforts renegotiating the Jackson Township
Orderly Annexation Agreement were successful which ensures we have land available for
growth. In addition, we have adjusted our community center revenue projections (in a positive
way!) based upon our initial 2017 numbers.

Our challenges compared to last year seem minimal. We do need to include the 2nd installment
of the internal service fund adjustment which was carved out of last year’s budget due to
Council’s concerns. There will continue to be spillover from the school district’s issues by

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8

residents who don’t realize we are separate entities. But in reality, those are challenges that can
be met with little difficulty.

In this budget, we continue our efforts with transparency by breaking the EDA levy out of our
General Fund and establishing it as a stand-alone levy. We did the same last year with
abatements and the Capital Improvement Fund to make them easily identifiable and to ensure
greater transparency.

After last year’s challenging budget, it is great to see that we have some stability in year three of
our budget change process.

Administrator Reynolds remains confident that at the end of it, we will be a better organization
with great transparency and greater fiscal controls. And in the end, we will continue to be one of
the lowest taxed communities in the metro area.

Schedule for budget and property tax levy development

Date Who What
July 18, 2017 Council/Staff Review Preliminary Capital
Improvement Plan (CIP)

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August 29, 2017 Council/Staff Review Maximum Levy,
review initiatives and

September 19, 2017 f Council
requests
Adopt proposed maximum
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tax levy for City and EDA.
Adopt final 2018-2022 CIP
October 2, 2017 Staff Certify maximum tax levy to
the County which will be
used for proposed property
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tax notices
November County Proposed tax notices sent to
owners
November 21, 2017 Council/Staff Work session to review
budget document
December 5, 2017 Council Hold public meeting to
discuss levy and budget.
Review and approve utility
rates for 2018.
December 19, 2017 Council Adopt final tax levy and
budget
December 29, 2017 Staff Certify final tax levy and
budget to County and State

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Budget Impact Issues

Wages and benefits

All three union contracts went into effect on January 1, 2017. All contracts negotiated three
percent cost of living adjustments for 2017, 2018 and 2019. The draft budget has been built with
a 3 percent increase in all wages. The General Fund impact of a 3 percent COLA is approximately
$411,000.

After initially budgeting for a 15 percent increase in health insurance rates. Actual renewal rates
came in at 29 percent. Staff took proactive steps to reduce this increase to something more
manageable by first requesting new proposals even though the city is still under contract with
our current provider. Unfortunately, with limited number of carriers in the market, the city did
not receive any new proposals.

The next action step in reducing the health insurance costs was reviewing plan options.
Administration began surveying and meeting with employees to better understand their needs
and what health care changes would be viable, knowing that the employee and employer share
of premiums would be increasing. As a result of these meetings and surveys, new Accountable
Care Organization (ACO) plans were approved by the City Council on November 7. ACO plans

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limit in-network coverage to specific providers such as Park Nicollet and Ridgeview.

Implementing these ACO plan options reduces the city’s insurance contribution from 29 percent
to about 19 percent. A 19 percent increase in health insurance amounts to approximately
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$240,000. The city’s health insurance premiums have been on a rollercoaster for the past several
years. Even though the city is experiencing a large increase for 2018, the city’s premiums have
only moderately increased from 2014 through 2017, with an average increase of 2.7 percent.

Administration undertook a class and compensation study earlier this year that was anticipated
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to have a financial impact of approximately $100,000. The actual impact amounted to about
$35,000. The preliminary budget included $100,000 as a placeholder until actual results were
received. The draft budget reflects the actual costs.

No other benefit changes are anticipated or legislated for the upcoming year.

As mentioned earlier, six full-time staff positions are being requested for 2018 along with
additional part-time staffing. The Fire Department is requesting an assistant fire chief, the Police
Department is requesting two police officers and a code compliance officer, and lastly Planning
and Development is requesting a junior planner and an economic development specialist. The
economic development specialist will be funded 75 percent through the EDA and 25 percent
through the Planning and Development Department. Recreation is requesting an additional
$133,200 for part-time salaries related specifically to staffing needs at the community center
pool. Below is breakdown of the 2018 budget impact for new full-time position requests.

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Total 2018
Estimated Wages and
Department Title Start Date Benefits
Fire Assistant Fire Chief 1/1/2018 $ 126,000
Police Code Compliance Officer 1/1/2018 70,900
Police Police Officer 10/1/2018 22,200
Police Police Officer 10/1/2018 22,200
Planning &
Development Planner 1/1/2018 84,300
EDA Economic Development Specialist 1/1/2018 89,200

Total New Full-Time Positions $ 414,800

Internal Charges

Part of the budget process for 2017 was restoring internal service charges/rents that were
reduced by 20 percent in 2014. The restoration of rents is needed to ensure long-term
sustainability and replacement of city assets including equipment, park assets and city buildings.
Last year the Council directed staff to restore rent funding over a two-year span rather than

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recovering all the rent charges in one year. The one caveat was that park assets would be
restored to 100 percent funding in 2017.

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The impact to restore the second half of internal charges to the 2018 budget is approximately
$150,000. Total rent increases for 2018, which includes both the restoration of rent charges and
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the replacement cost of equipment and facilities is approximately $265,700.

The community center and ice arena are being depreciated at 35% of the book value as of
December 31, 2016. The rationale behind the 35 percent was that the rent charge would be
sufficient to cover any facility needs that may occur in the next 10 to 20 years, but would lessen
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the tax burden of current tax payers that are also paying the current debt service on the
facilities. When the debt service is fully retired, community center and ice arena rents would be
expected to increase to full funding.

Other Services & Charges

A few other line items in the 2018 budget outside of personnel and rent are requiring additional
funding for 2018. First, natural gas and electricity for the community center and ice arena are
being increased by $103,500. Cleaning services for the police department and public works
facilities is increasing by approximately $68,000. This increase is being offset by a reduction in
custodial staff. Overall this change is budget neutral, but there will be a shift in expenditures
from the Personnel category to the Other Services & Charges category. The City’s annual service
payments to LOGIS for various applications is increasing by about $19,000. This is mainly related
to the new permitting and accounts payable applications implemented in 2017. All other line
items within each department’s Other Services & Charges category are being held to a zero
percent increase for 2018.

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Revenues

Typically, governmental revenues such as grants, charges for service and fees & permits are
constant with not a lot of dramatic fluctuations from one year to the next. Obviously, the
economy is typically the biggest factor in revenue fluctuations. The City’s building permits have
been strong over the past couple years with the influx of commercial development. Those
strong permits are expected to continue with the recent housing developments beginning to
take shape. Building permits are anticipated to grow by 10 percent or $161,600 in 2018.

The community center and ice arena revenues for 2018 are expected to increase substantially.
Staff has worked diligently on estimating membership renewals for 2018 and are anticipating an
additional $300,000 in revenue compared to 2017. Overall, recreation is anticipating an
additional revenue of $430,000 in combined charges for services for 2018. These additional
revenues aid in offsetting increased operational costs.

Economic Development Authority

Part of the budget discussions last year involved the implementation of a dedicated EDA levy
which would be separate from the City’s general levy. EDA’s have the statutory authority to levy
a small percentage (up to 0.01813%) of the city’s estimated market value, which for 2018 would

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be a maximum of approximately $768,500. The levy cap is a maximum levy, the EDA and City
Council can set the levy at any amount up to this cap.

The EDA levy should be considered a budget neutral change. In prior years, a transfer was made
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from the General Fund to the EDA to cover EDA operational costs, façade loan funds, and other
development related activities. This EDA levy will eliminate that transfer from the General Fund,
thus reducing the City’s general levy.

The advantage of the EDA market value levy is that is applies to all taxable properties within the
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city including properties that are currently part of a tax abatement or TIF plan. The EDA levy is
also identified on property tax statements as a separate local tax outside of the city’s general
property tax. Staff is recommending an EDA levy of $350,000 for 2018.

Debt Service

The community center/ice arena tax abatement bonds had a substantial impact on the levy for
2017. Now that the debt service levy is in place, staff is anticipating that the City’s total debt
service payments to remain stable at approximately $2.2 million annually. In addition, due to
available fund balances in existing debt service funds and the structuring of the tax abatement
bonds, $870,000 of debt service levies will be canceled for 2018.

2018-2022 Capital Improvement Plan (CIP)

The CIP is a five-year plan to provide and maintain public facilities. The 2018-2022 CIP is the first
year we have issued the CIP as a stand-alone document. This breakout once again assists in
becoming more transparent and acknowledges that the CIP is actually as much a planning
document as it is a budget document. Since the CIP is planning document and not an official

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12

budget document, just the 2018 CIP projects have been brought forward into the 2018 budget
for official approval.

Levy Request & Impact

Back in September staff recommended a preliminary levy increase of 2.58 percent or $488,883
for the city levy and a preliminary EDA levy of $350,000. Since the adoption of the preliminary
levy, staff has been able to reduce the city levy by over $154,000. As part of that reduction, the
city levy has been reduced from 2.58 percent to 1.77 percent. A revised levy is presented below.

The city experienced 8 ½ percent growth in tax capacity for taxes payable 2018. This is on top of
eight percent growth from the previous year. New construction accounts for about $1.1 million
of additional tax capacity, which equates to about 25% of the growth in tax capacity.

In terms of levy dollars, the new construction tax capacity allows the city to increase the levy by
$488,883 or 2.58 percent without having a tax impact on existing properties, outside of changes
in valuation. For instance, if all values stayed the same from last year to this year, an average
value home of $243,100 would see an annual levy decrease of $30, given a city levy increase of
1.77 percent. The new EDA levy adds about $20 annually to the average value home tax liability,
reducing that decrease from $30 to $10. Again, that is absent any changes in valuation.

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The breakdown and comparison of the proposed 2018 levy is as follows:
City of Shakopee
Preliminary Levy Analysis
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November 21, 2017

Increase/
2016 Final 2017 Final 2018 Proposed 2018 Adjusted (Decrease) % Change
City Levy
General Fund $ 16,825,900 $ 16,175,900 $ 16,849,176 $ 16,694,500 $ 518,600 3.21%
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Abatements 174,915 182,400 182,400 7,485 4.28%
Capital Improvement Levy 385,000 200,000 200,000 (185,000) -48.05%

Debt Service
2004 B 238,027 - - -
2006 B 315,390 - - -
2007 B Improve 94,992 92,471 - -
2008 A Improve - 148,800 135,448 135,448
2010 A Improve 88,500 107,145 105,940 105,940
2012 A Refunding 47,386 - - -
2016 Abatement - 1,842,110 1,942,260 1,942,260
Total Debt Service 784,295 2,190,526 2,183,648 2,183,648 (6,878) -0.31%

Total City Levy $ 17,610,195 $ 18,926,341 $ 19,415,224 $ 19,260,548 $ 334,207 1.77%

EDA Market Value Levy $ - $ - $ 350,000 $ 350,000 $ 350,000 100.00%

Total City and EDA Levies $ 17,610,195 $ 18,926,341 $ 19,765,224 $ 19,610,548 $ 684,207 3.62%

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Items to note with the 2018 adjusted levy include:

• The Capital Improvement Fund levy is reduced by $185,000 for 2018. The City will be
receiving additional Municipal State Aid (MSA) dollars in 2018 along with a small shift of
MSA dollars from maintenance to construction allows for the levy to be decreased in the
Capital Improvement Fund.
• Abatement levies continued to be isolated. This practice was started in 2017. In prior
years, private development abatements have been included in the General Fund levy.
Isolating these abatements provides for increased transparency.

Scott County has provided staff with tax impact estimates for residential homestead properties.
Residential property values held virtually steady from January 1, 2015 to January 1, 2016 for
taxes payable 2017. The value of an average market value home in Shakopee decreased slightly
from $229,700 to $229,100. Residential values are now increasing for taxes payable 2018. The
average valued home has risen from $229,100 to $243,100. In addition, approximately 80
percent of the City’s residential properties experienced a 5 to 10 percent increase from January
1, 2016 to January 1, 2017. Taxes payable 2017 saw a shift in tax burden as the commercial
values rose and residential properties were stagnant. Taxes payable 2018 will see a slight shift in
tax burden as residential properties appreciate.

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The chart below provides the average percentage change in value (as opposed to increase in
taxes) for residential properties from taxes payable 2017 to taxes payable 2018. These
percentage changes are strictly the averages within each value range. Individual properties
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valuations can be more or less than the averages.

Properties in Average of Net %
Payable 2017 Value
Category Change for pay 2018
<$100,000 116 8.5%
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100000-149999 2,135 7.8%
150000-199999 3,232 6.4%
200000-249999 2,395 6.1%
250000-299999 1,595 5.7%
300000-399999 1,853 3.6%
400000-499999 471 1.9%
500000-699999 125 1.6%
700000-999999 6 2.6%
>$999,999 2 1.3%
Grand Total 11,930 5.8%

The chart below provides a comparison of the 2017 levy and the adjusted 2018 levy, including
the EDA levy, for three different valued homes including the average valued home of $243,100.
All of the increases are tied directly to those elements that are outside of the control of the city
– namely increased property valuation. Absent that increase, city taxes would decrease on
average of $10 per average household.

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Comparable Cities
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Below are the preliminary levy increases for the city’s comparable cities. Just like the City of
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Shakopee, these levies are preliminary and final levies may be the same or less.
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Lastly, it is always interesting to see the breakdown of a property tax statement and how tax
dollars are distributed. Below is chart, based on an average valued home for taxes payable in
2017 within the Shakopee School District. A good rule of thumb is that the city, county and
school typically account for about a third of the total tax bill. For homes within the Shakopee
School District that rule doesn’t necessarily hold true for 2017. Taxing districts included in the
“Other” section include Scott County CDA, Mosquito Control, Metro Transit, Met Council,
Watersheds, etc.

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Summary
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Attached is a draft budget that includes the General Fund, EDA Special Revenue Fund, Debt
Service Funds, Capital Project Funds, Enterprise Fund and Internal Service Funds.

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2018 Annual Budget Operating Budget

Employees by Function 2015 2016 2017 2018
Governmental Funds
General Government
Administration
City Administrator 1 1 1 1
Assistant City Administrator 1 1 1 1
Administrative Assistant 1 1 1 1
Management Intern 1 0 0 0
Grants & Special Projects Coordinator 0 1 1 1
HR Manager 0 1 1 1
Payroll & Benefits Specialist 1 1 0 0
HR Specialist 1 1 2 2
Communications Coordinator 1 1 1 1
Communications Specialist 0 0 0 0.6
IT Director 0 1 1 1
Telecomm Coordinator 1 0 0 0
IT Coordinator 1 1 1 1
IT Specialist 2 2 3 3
Technology Support Assistant 0 1 0 0
Total 11 13 13 13.6
City Clerk

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City Clerk 0.4 1 1 1
Deputy Clerk 1 0 0 1

Records Clerk f
Administrative Assistant

Office Service Worker
0
0
1
1
0
0
1
0
0
0
0.5
0
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City Hall Receptionist 1 1 1 1
Total 3.4 3 3 3.5
Finance
Finance Director 0.6 1 1 1
Accounting Manager 1 1 1 1
Accounting Clerk 1 1 1 1
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Administrative Assistant 1 1 1 1
Total 3.6 4 4 4
Planning & Development
Director of Planning & Development 0 0.4 0.4 0.4
Planning Manager 1 1 0 0
Senior Planner 2 2 3 3
Planner 1 1 0 1
Administrative Assistant 1 1 1 1
Economic Development Specialist 0 0 0 0.25
Total 5 5.4 4.4 5.65
Facilities
Facilities Supervisor 1 1 1 1
Maintenance Worker 3 1 1 1
Custodian 1 1 1 1
Total 5 3 3 3

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17

2018 Annual Budget Operating Budget

Employees by Function 2015 2016 2017 2018
Public Safety
Police
Police Chief 1 1 1 1
Captain 2 2 2 2
Administrative Assistant 1 1 1 1
Sergeant 8 8 8 8
Investigator 5 5 5 5
School Resource 3 3 3 3
Victim & Community Services Coordinator 1 1 1 1
Patrol Officer 29 29 29 31
Records Supervisor 1 1 1 1
Records Technician 2 2 2 2
Records Specialist 2 2 2 2
CSO 1 1 1 1
Evidence Technician 0.5 0.5 0.5 0.5
Crime Prevention Specialist 1 1 1 1
Investigative Aide 0 0 1 1
Code Compliance Officer 0 0 0 1
Receptionist 1 1 1 1
Total 58.5 58.5 59.5 62.5

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Fire
Fire Chief 1 1 1 1

Fire Marshal
Fire Captain
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Assistant Fire Chief 0
1
0
0
1
0
0
1
0
1
1
1
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Office Service Worker 1 1 1 0
Full-Time Firefighter 4 4 4 4
Total 7 7 7 8
Building Inspection
Director of Planning & Development 0 0.1 0.1 0.1
Building Official 1 1 1 1
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Building Inspector 3 2 2 2
Permit Coordinator 0 0 1 1
Administrative Assistant 1 2 1 1
Total 5 5.1 5.1 5.1
Public Works
Engineering
Public Works Director/Engineer 1 1 1 1
Assistant City Engineer 1 1 1 1
Project Engineer 1 1 1 1
Project Coordinator 1 1 1 1
Senior Engineering Technician 1 1 1 1
Graduate Engineer 1 0 0 0
Engineering Technician 0 1 1 1
GIS Specialist 1 1 1 1
Administrative Assistant 0.75 0.75 1 1
Total 7.75 7.75 8 8

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18

2018 Annual Budget Operating Budget

Employees by Function 2015 2016 2017 2018
Street
Public Works Superintendant 1 1 1 1
Street/Utility Supervisor 1 1 1 1
Street Foreman 1 1 1 1
Senior Public Works Technician 1 1 1 1
Maintenance Operator 4 4 4 4
Total 8 8 8 8
Fleet
Lead Mechanic 1 1 1 1
Mechanic 2 2 2 2
Administrative Assistant 1 1 1 1
Total 4 4 4 4
Park and Recreation
Park Maintenance
Park Supervisor 1 1 1 1
Park Lead 1 1 1 1
Maintenance Operator 7 7 7 7
Total 9 9 9 9
Natural Resources

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Natural Resource Technician 1 1 1 0
Water Resources/Environmental Engineer 0 0 0 0.2

Recreation f Total 1 1 1 0.2
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Park & Recreation Director 1 1 1 1
Recreation Supervisor 5 5 5 5
Facility Manager 0 0 1 1
Administrative Assistant 1 1 1 1
Lifeguard 0 0 0 2
Arena Lead Worker 0 0 2 2
Building Maintenance Manager 0 1 1 1
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Maintenance Worker 0 1 1 2
Total 7 9 12 15
Economic Development
EDA Fund
Director of Planning & Development 0 0 0 0.5
Economic Development Coordinator 1 1 1 0
Economic Development Specialist 0 0 0 0.75
Total 1 1 1 1.25
Enterprise Funds
Sewer Fund
Utility Foreman 0.5 0.5 0.5 0.5
Maintenance Operator 3 3 3 3
Total 3.5 3.5 3.5 3.5
Storm Drainage Fund
Utility Foreman 0.5 0.5 0.5 0.5
Maintenance Operator 3 2 2 2
Water Resources/Environmental Engineer 0 0 0 0.8
Total 3.5 2.5 2.5 3.3
Total Employees 143.25 144.75 148.00 157.60

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COMBINED BUDGET SUMMARY
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2018 Annual Budget 24

GOVERNMENT WIDE FUNDS

SPECIAL DEBT CAPITAL
GENERAL
REVENUE SERVICE PROJECTS TOTAL
FUND
FUNDS FUNDS FUNDS
REVENUES:
TAXES $17,100,000 $350,000 $2,183,648 $200,000 $19,833,648
TAX INCREMENTS 0 0 0 0 0
SPECIAL ASSESSMENTS 7,000 0 263,900 404,218 675,118
LICENSES AND PERMITS 1,845,000 0 0 600,000 2,445,000
INTERGOVERNMENTAL 1,486,100 0 0 2,715,000 4,201,100
CHARGES FOR SERVICES 5,699,800 6,000 0 750,000 6,455,800
FINES AND FORFEITURES 1,500 0 0 0 1,500
MISCELLANEOUS 206,500 5,000 500 790,000 1,002,000
TOTAL REVENUES 26,345,900 361,000 2,448,048 5,459,218 34,614,166
EXPENDITURES:
GENERAL GOVERNMENT (4,922,900) 0 0 0 (4,922,900)

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PUBLIC SAFETY (11,972,200) 0 0 0 (11,972,200)
PUBLIC WORKS (3,483,500) 0 0 (7,270,000) (10,753,500)
PARK AND RECREATION
ECONOMIC DEVELOPMENT
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(5,978,800)
0
0
(354,400)
0
0
(1,750,000)
0
(7,728,800)
(354,400)
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UNALLOCATED (216,300) 0 0 0 (216,300)
DEBT SERVICE (22,200) 0 (3,169,826) 0 (3,192,026)
TOTAL EXPENDITURES (26,595,900) (354,400) (3,169,826) (9,020,000) (39,140,126)

EXCESS (DEFICIENCY) OF
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REVENUES OVER
EXPENDITURES (250,000) 6,600 (721,778) (3,560,782) (4,525,960)

OTHER FINANCING:
TRANSFERS IN 250,000 0 300,000 955,000 1,505,000
TRANSFERS OUT 0 0 0 0 0

EXCESS (DEFICIENCY) OF
REVENUES AND OTHER
SOURCES OVER
EXPENDITURES AND OTHER
USES $0 $6,600 ($421,778) ($2,605,782) ($3,020,960)

PROPERTY TAX LEVY
REQUIRED TO SUPPORT THIS
BUDGET $16,876,900 $350,000 $2,183,648 $200,000 $19,610,548

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2018 Annual Budget 25

ENTERPRISE FUNDS

SURFACE
SEWER REFUSE
WATER
FUND FUND TOTAL
FUND
REVENUES:
OPERATING REVENUES $3,696,450 $1,181,560 $115,000 $4,993,010

EXPENSES:
OPERATING EXPENSES 3,294,000 918,900 0 4,212,900
DEPRECIATION 0 0 117,000 117,000

OPERATING INCOME (LOSS) 402,450 262,660 (2,000) 663,110

NON-OPERATING INCOME 108,400 153,000 (1,600) 259,800
NON-OPERATING EXPENSES (1,269,000) (856,600) (7,400) (2,133,000)

NET INCOME (LOSS) BEFORE TRANSFERS (758,150) (440,940) (11,000) (1,210,090)

CAPITAL CONTRIBUTION
TRANSFERS IN
TRANSFERS OUT
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0
(545,000)
0
0
(660,000)
0
0
0
25,649
0
(1,205,000)
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NET INCOME (LOSS) (1,277,501) (1,100,940) (11,000) (2,389,441)
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GENERAL FUND

The General Fund is used to account for revenues and expenditures necessary to carry out
the basic functions of city government. Divisions within the General Fund include
general government, public safety, public works and park and recreation. These basic
functions include police and fire protection, planning, administration, etc. Appropriations
are made from this fund annually.

Revenues are recorded by source, i.e. taxes, intergovernmental, charges for services, etc.
Expenditures are recorded by object and are primarily for day-to day operating expenses

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and equipment. Capital expenditures for large scale public improvements are accounted
for within the Capital Projects Funds.

General Fund budgets tend to be consistent from year-to-year. However, there are costs
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drivers that effect every department. Below are the 2018 General Fund cost drivers.
Individual division narratives provide greater detail on variances specific to each
division.

 Overall wages increased 3%.
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 Health insurance rates for 2017 are increasing 19%.
 Building and equipment rents are increasing by 8.5% as part of a two-year plan to
fully restore rent charges. Rent charges are reflected as department costs, and are
based on the useful life and asset value. 2018 is the second year of the two-year
plan.

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2018 Annual Budget 28

GENERAL FUND SUMMARY
Original Revised Requested
Actual Actual
Budget Budget 2017 Budget 2018
2015 2016
2017
REVENUES:
TAXES 16,137,181.59 17,019,256.64 16,568,400.00 16,562,900.00 17,100,000.00
TAX INCREMENTS 22,892.77 2,946.93 0.00 2,300.00 0.00
SPECIAL ASSESSMENTS 12,042.90 15,817.76 12,000.00 6,500.00 7,000.00
LICENSES AND PERMITS 2,023,436.27 2,564,729.10 1,683,400.00 1,949,700.00 1,845,000.00
INTERGOVERNMENTAL 1,356,733.68 1,344,279.22 1,287,100.00 1,402,300.00 1,486,100.00
CHARGES FOR SERVICES 4,452,414.39 4,750,514.28 4,927,600.00 5,229,150.00 5,699,800.00
FINES AND FORFEITURES 7,093.46 11,213.08 1,500.00 1,500.00 1,500.00
MISCELLANEOUS 318,924.55 218,733.94 223,200.00 176,200.00 206,500.00
TOTAL REVENUES 24,330,719.61 25,927,490.95 24,703,200.00 25,330,550.00 26,345,900.00

EXPENDITURES:
GENERAL GOVERNMENT (3,667,385.64) (3,965,116.02) (4,402,400.00) (4,375,360.00) (4,922,900.00)
PUBLIC SAFETY (10,192,896.35) (10,585,899.22) (10,936,600.00) (11,105,940.00) (11,972,200.00)
PUBLIC WORKS (3,036,283.60) (3,061,172.89) (3,372,300.00) (3,333,470.00) (3,483,500.00)
PARK AND RECREATION (3,889,077.91) (4,232,166.84) (5,324,300.00) (5,336,730.00) (5,978,800.00)
UNALLOCATED
DEBT SERVICE
CAPITAL OUTLAY
TOTAL EXPENDITURES
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(151,446.40)
0.00
(126,666.89)
(21,063,756.79)
(34,835.56)
0.00
(37,422.57)
(21,916,613.10)
(217,600.00)
0.00
0.00
(24,253,200.00)
(216,250.00)
(16,600.00)
(100,000.00)
(24,484,350.00)
(216,300.00)
(22,200.00)
0.00
(26,595,900.00)
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OTHER FINANCING:
TRANSFERS IN 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00
PROCEEDS FROM SALE OF ASSETS 566.00 9,133.93 0.00 3,750.00 0.00
BOND PROCEEDS 0.00 0.00 0.00 0.00 0.00
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TRANSFERS OUT (3,515,466.00) (3,348,754.50) (700,000.00) (700,000.00) 0.00
TOTAL OTHER FINANCING (3,264,900.00) (3,089,620.57) (450,000.00) (446,250.00) 250,000.00

NET 2,062.82 921,257.28 0.00 399,950.00 0.00

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2018 Annual Budget 29

Company: 01000- GENERAL FUND
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
01000 - GENERAL FUND
REVENUES:
TAXES:
4011 - CURRENT PROPERTY TAX (13,986,900.58) (14,907,747.56) (14,335,100.00) (14,335,100.00) (14,772,000.00)
4013 - MARKET VALUE CREDIT (2,556.95) (1,960.23) 0.00 0.00 0.00
4015 - FISCAL DISPARITIES (1,729,529.60) (1,807,791.98) (2,015,700.00) (2,015,700.00) (2,104,900.00)
4020 - MOBIL HOME TAX (249.99) (249.12) 0.00 (200.00) 0.00
4025 - PAYMENT IN LIEU OF TAXES (28,599.05) (26,007.34) (27,000.00) (27,000.00) (27,000.00)
4031 - EXCESS TAX INCREMENT (22,892.77) (2,946.93) 0.00 (2,300.00) 0.00
4032 - TAX ABATEMENT 0.00 142,627.20 174,900.00 174,900.00 182,400.00
4035 - OTHER TAXES (15,813.99) (17,856.11) 0.00 (1,300.00) 0.00
4040 - AGGREGATE TAX (19,147.52) (11,899.58) (15,500.00) (8,500.00) (8,500.00)
4050 - LODGING TAX (354,383.91) (388,371.92) (350,000.00) (350,000.00) (370,000.00)
TAXES (16,160,074.36) (17,022,203.57) (16,568,400.00) (16,565,200.00) (17,100,000.00)

SPECIAL ASSESSMENT:
4110 - SPECIAL ASSESSMENT PRINCIPAL (11,370.69) (12,143.09) (10,000.00) (5,000.00) (5,000.00)
4111 - SPEC ASSESSMENT INTEREST (2,820.63) (2,405.69) (2,000.00) (1,500.00) (2,000.00)
4112 - SA PENALTIES & INTEREST (351.72) (718.98) 0.00 0.00 0.00
4120 - SA PREPAY
SPECIAL ASSESSMENT

LICENSES AND PERMITS:
4202 - CABLE FRANCHISE
f t 2,500.14
(12,042.90)

(370,210.23)
(550.00)
(15,817.76)

(398,259.89)
0.00
(12,000.00)

(380,000.00)
0.00
(6,500.00)

(400,000.00)
0.00
(7,000.00)

(412,000.00)
ra
4203 - TRACK FRANCHISE (17,189.20) (17,267.60) (17,000.00) (17,000.00) (17,000.00)
4220 - LIQUOR LICENSE (126,331.00) (139,517.50) (140,000.00) (140,000.00) (145,000.00)
4230 - BEER LICENSE (2,564.00) (105.00) 0.00 0.00 0.00
4240 - CIGARETTE LICENSE (5,800.00) (5,750.00) (5,800.00) (5,400.00) (5,400.00)
4242 - DOG LICENSES (8,600.00) (20,660.00) (15,000.00) (15,000.00) (15,000.00)
D
4243 - MISC BUSINESS LICENSE (10,169.00) (12,436.00) (2,800.00) (12,000.00) (12,000.00)
4244 - MISC NON-BUSINESS LICENSE (20.00) (100.00) 0.00 (100.00) 100.00
4251 - BUILDING PERMITS (347,260.40) (485,175.83) (271,300.00) (400,000.00) (360,000.00)
4255 - RE-ROOF PERMIT (143,025.65) (143,661.29) (91,100.00) (100,000.00) (125,000.00)
4256 - WINDOWS-DOORS-RESIDING (25,284.00) (27,100.00) (19,200.00) (19,200.00) (24,000.00)
4259 - PLAN REVIEW FEE (244,887.23) (331,457.24) (185,000.00) (310,000.00) (185,000.00)
4261 - PLUMBING PERMITS (131,604.19) (175,231.33) (90,000.00) (100,000.00) (100,000.00)
4265 - MECHANICAL PERMITS (218,400.27) (473,322.60) (159,000.00) (159,000.00) (150,000.00)
4267 - ELECTRICAL PERMITS (102,786.34) (108,329.60) (90,000.00) (60,000.00) (75,000.00)
4272 - SEWER & WATER PERMITS (81,865.00) (56,045.89) (44,100.00) (20,000.00) (30,000.00)
4274 - FIRE INSPECTION PERMITS (46,041.92) (39,748.79) (45,000.00) (45,000.00) (45,000.00)
4275 - INSPECTIONS (18,525.84) (17,986.54) (7,000.00) (4,000.00) (2,500.00)
4276 - FENCE PERMITS (5,680.00) (4,240.00) (5,000.00) 0.00 0.00
4280 - ROW PERMITS (115,742.00) (106,584.00) (115,000.00) (110,000.00) (110,000.00)
4282 - WOODLAND MANAGEMENT FEE (1,450.00) (1,750.00) (1,100.00) (2,300.00) (1,200.00)
4299 - ELECTRONIC RECOVERY FEE 0.00 0.00 0.00 (30,700.00) (31,000.00)
LICENSES AND PERMITS (2,023,436.27) (2,564,729.10) (1,683,400.00) (1,949,700.00) (1,845,000.00)

INTERGOVERNMENTAL:
4410 - FEDERAL GRANTS (27,889.00) (30,173.86) (17,000.00) (20,000.00) (20,000.00)
4450 - STATE GRANTS & AIDS (83,917.11) (88,491.85) (96,500.00) (123,500.00) (173,000.00)
4455 - PERA AID (18,170.00) (18,170.00) (18,100.00) (18,100.00) (18,100.00)
4460 - STATE AID - MAINT (569,214.60) (554,026.00) (554,000.00) (577,300.00) (454,900.00)
4462 - STATE AID - FIRE (241,626.18) (246,910.37) (241,600.00) (250,300.00) (253,800.00)
4465 - STATE AID - POLICE Page 91 of 303
(362,890.10) (390,012.05) (344,900.00) (398,100.00) (398,100.00)
2018 Annual Budget 30

Company: 01000- GENERAL FUND
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
4467 - POLICE TRAINING REIMBURSEMENT (15,659.45) (14,995.09) (15,000.00) (15,000.00) (43,200.00)
4482 - COUNTY GRANTS/AIDS (7,367.24) 0.00 0.00 0.00 0.00
4490 - OTHER LOCAL GRANTS/AIDS (30,000.00) (1,500.00) 0.00 0.00 (125,000.00)
INTERGOVERNMENTAL (1,356,733.68) (1,344,279.22) (1,287,100.00) (1,402,300.00) (1,486,100.00)

CHARGES FOR SERVICES:
4511 - ADMINISTRATIVE CHARGES (26,751.82) (26,539.05) (22,600.00) (22,500.00) (22,200.00)
4512 - DEVELOPMENT REIMBURSEMENT (4,101.75) 0.00 0.00 0.00 0.00
4513 - SALE OF DOCUMENTS (1,134.68) (1,011.75) (1,000.00) (1,000.00) (900.00)
4516 - ASSESSMENT SEARCHES (1,300.00) (725.00) 0.00 0.00 0.00
4525 - TITLE EXAMINATION (300.00) 0.00 0.00 0.00 0.00
4527 - RECORDING FEE (50.00) 0.00 0.00 0.00 100.00
4571 - APPEAL (600.00) (350.00) (300.00) (300.00) (300.00)
4572 - SIGNS (12,735.00) (13,920.00) (9,000.00) (11,000.00) (11,600.00)
4573 - CONCEPT REVIEWS 0.00 0.00 0.00 (800.00) 0.00
4574 - REZONE/COMP PLAN (4,100.00) (1,800.00) (1,200.00) (1,200.00) (600.00)
4575 - ZONING LETTER (1,000.00) (800.00) (700.00) (700.00) (800.00)
4576 - LAND DIVISION ADMIN/ANNEXATIO 0.00 0.00 0.00 (1,000.00) (1,000.00)
4577 - EAW (33,114.04) 0.00 0.00 (1,000.00) 0.00
4579 - P U D
4581 - PRELIMINARY PLAT
4582 - FINAL PLAT
4583 - MINOR SUBDIVISION
f t
(5,500.00)
(13,000.00)
(13,500.00)
(3,000.00)
(8,400.00)
(15,100.00)
(9,300.00)
(650.00)
(2,500.00)
(5,000.00)
(5,000.00)
(1,500.00)
(13,300.00)
(7,100.00)
(12,400.00)
(700.00)
(2,500.00)
(7,500.00)
(10,000.00)
(1,000.00)
ra
4584 - VACATION (2,700.00) (950.00) (2,500.00) (4,700.00) (2,500.00)
4585 - VARIANCE (2,650.00) (2,125.00) (1,300.00) (1,000.00) (1,000.00)
4586 - CUP (4,800.00) (3,575.00) (4,000.00) (6,000.00) (4,000.00)
4587 - HOME OCCUPATION 0.00 (250.00) (400.00) (300.00) 0.00
4589 - SIGN ADJUSTMENT (1,000.00) (650.00) 0.00 (2,000.00) (3,500.00)
4620 - ENGINEER FEE - PRIVATE 0.00 (89,517.94) (50,000.00) (200,000.00) (125,000.00)
D
4621 - ENGINEER FEE - PUBLIC (329,183.58) (368,224.14) (350,000.00) (300,000.00) (350,000.00)
4622 - PARK FEE - PUBLIC (1,125.50) (20,827.34) (5,000.00) (500.00) (5,000.00)
4630 - GRADE FEE (99,447.31) (103,761.74) (71,000.00) (85,300.00) (86,000.00)
4642 - POLICE SERVICES (369,013.45) (511,596.89) (385,200.00) (452,800.00) (502,600.00)
4643 - VALLEY FAIR 0.00 0.00 (45,000.00) (45,000.00) (45,000.00)
4646 - FALSE ALARMS (16,395.00) (15,570.00) (10,000.00) (8,700.00) (8,700.00)
4647 - TRIBAL CONTRIBUTION (90,000.00) (95,000.00) (105,000.00) (100,000.00) (105,000.00)
4660 - FIRE SERVICES (201,966.85) (162,772.32) (162,000.00) (163,500.00) (164,000.00)
4680 - MISC PUBLIC WORKS (122,669.73) (150.00) 0.00 0.00 0.00
4681 - CAR/TRUCK WASHES (7,057.00) (3,998.00) (7,000.00) (5,500.00) (4,500.00)
4683 - NATURAL RESOURCE PLANTINGS (2,489.00) (3,089.00) (1,500.00) 0.00 0.00
4684 - STREET SIGNS (2,930.00) (330.00) 0.00 0.00 0.00
4705 - ELECTRIC (SPUC) (1,986,519.55) (2,110,766.14) (2,000,000.00) (2,100,000.00) (2,125,000.00)
4751 - REFUSE CHARGES (17,839.97) (20,432.97) (12,500.00) (15,000.00) (15,000.00)
4761 - MEMBERSHIP - INSURANCE (20.00) 0.00 0.00 0.00 0.00
4762 - MEMBERSHIPS (200,588.45) (232,104.30) (290,000.00) (290,000.00) (590,000.00)
4766 - GENERAL ADMISSIONS (183,313.51) (195,370.36) (225,500.00) (240,300.00) (262,000.00)
4770 - LESSONS (79,114.20) (71,322.00) (120,000.00) (100,000.00) (110,000.00)
4774 - ICE RENTAL - PRIME TAXABLE (73,247.97) (92,143.08) (120,000.00) (140,000.00) (160,000.00)
4775 - ICE RENTAL - PRIME EXEMPT (207,326.31) (215,266.66) (426,000.00) (426,000.00) (440,000.00)
4780 - YOUTH ACTIVITIES (190,424.41) (178,614.55) (206,000.00) (200,000.00) (216,000.00)
4781 - YOUTH SPORTS ASSOCATIONS 0.00 0.00 (65,000.00) (65,000.00) (70,000.00)
4794 - ADULT SPORTS 0.00 0.00 (40,000.00) 0.00 (40,000.00)
4795 - ADULT ACTIVITIES (43,620.49)
Page 92 of 303 (43,757.72) (21,500.00) (51,500.00) (20,000.00)
2018 Annual Budget 31

Company: 01000- GENERAL FUND
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
4796 - ROOM RENTALS (13,170.43) (11,265.81) (38,000.00) (38,750.00) (54,000.00)
4797 - ROOM RENTAL - EXEMPT (25.00) 0.00 (500.00) 0.00 0.00
4798 - PARK FACILITY RENTAL (33,047.60) (40,273.16) (37,000.00) (36,500.00) (36,500.00)
4799 - PARK FIELD RENTALS (646.88) 0.00 (500.00) (600.00) (600.00)
4800 - SKATE SHARPENING (2,888.47) (3,005.69) (3,000.00) (5,500.00) (6,000.00)
4801 - DAMAGE DEPOSIT (2,676.29) (700.00) (3,500.00) (1,500.00) (1,500.00)
4808 - PARK FACILITY RENT - EXEMPT (85.00) (585.00) (800.00) (800.00) (800.00)
4810 - CONCESSION STANDS (34,377.64) (35,994.44) (33,600.00) (33,500.00) (34,100.00)
4812 - VENDING CONCESSION COMMISSION (5,108.54) (4,700.56) (6,000.00) (5,400.00) (7,200.00)
4814 - NON-RESIDENT FEE 0.00 0.00 0.00 0.00 0.00
4816 - NON-RESIDENT FEE/TOWNSHIP PYMT (2,280.00) 0.00 (1,500.00) (1,500.00) (1,500.00)
4817 - ARENA ADVERTISING 0.00 (30,144.71) (25,000.00) (25,000.00) (40,000.00)
4818 - OTHER RECREATION FEES (2,478.97) (3,083.96) (3,000.00) (4,000.00) (4,500.00)
CHARGES FOR SERVICES (4,452,414.39) (4,750,514.28) (4,927,600.00) (5,229,150.00) (5,699,800.00)

FINES & FORFEITS:
4821 - FINES & FORFEITS (7,093.46) (11,213.08) (1,500.00) (1,500.00) (1,500.00)
FINES & FORFEITS (7,093.46) (11,213.08) (1,500.00) (1,500.00) (1,500.00)

t
MISCELLANEOUS:
4833 - INTEREST (130,635.63) (158,520.56) (135,000.00) (150,000.00) (150,000.00)

4530 - ANTENNA RENTAL
4843 - COMMISSIONS
f
4834 - CHANGE IN FAIR MARKET VALUE 19,850.34
(9,095.67)
(10,559.87)
39,756.63
(9,459.54)
(11,118.43)
0.00
(9,800.00)
0.00
0.00
(9,800.00)
0.00
0.00
(10,000.00)
0.00
ra
4845 - CONTRIBUTIONS (18,992.00) (7,266.09) (4,500.00) (6,700.00) (16,800.00)
4850 - MISCELLANEOUS (45,777.23) (14,220.95) (11,300.00) (9,700.00) (29,700.00)
4852 - INSURANCE DIVIDENDS/FEES (120,844.33) (55,000.00) (62,600.00) 0.00 0.00
4853 - INSURANCE REIMBURSEMENT (2,870.16) (2,905.00) 0.00 0.00 0.00
MISCELLANEOUS (318,924.55) (218,733.94) (223,200.00) (176,200.00) (206,500.00)
D
REVENUES (24,330,719.61) (25,927,490.95) (24,703,200.00) (25,330,550.00) (26,345,900.00)

EXPENDITURES:
WAGES & BENEFITS:
6002 - WAGES 8,866,770.88 9,606,013.42 10,633,900.00 10,476,600.00 11,271,900.00
6005 - OVERTIME-FT 338,157.66 419,731.21 320,800.00 440,485.00 439,200.00
6010 - PREMIUM PAY 10,761.52 10,869.65 9,000.00 9,000.00 9,000.00
6015 - WAGES - PART TIME/TEMP 896,510.27 900,417.16 1,217,600.00 1,243,000.00 1,424,300.00
6017 - OVERTIME-PART TIME/TEMP 8,569.49 9,266.33 9,700.00 17,900.00 14,100.00
WAGES 10,120,769.82 10,946,297.77 12,191,000.00 12,186,985.00 13,158,500.00

6122 - PERA 1,089,429.03 1,174,493.41 1,225,600.00 1,211,700.00 1,310,000.00
6124 - FICA 452,828.55 490,320.79 640,200.00 632,700.00 701,400.00
6135 - HEALTH 1,135,476.07 1,057,406.31 1,183,900.00 1,217,500.00 1,480,200.00
6139 - POST EMPLOYMENT HEALTH PLAN 49,648.47 54,483.62 59,300.00 58,300.00 61,400.00
6140 - LIFE/LTD 25,199.13 30,915.89 30,900.00 30,300.00 32,600.00
6145 - DENTAL 57,732.11 61,186.92 70,900.00 69,700.00 73,500.00
6160 - UNEMPLOYMENT 513.80 14,777.88 0.00 0.00 0.00
6170 - WORKERS COMPENSATION 374,375.94 417,074.03 326,300.00 362,000.00 402,100.00
6180 - COMPENSATED ABSENCES 129,648.98 231,551.37 0.00 160,700.00 208,400.00
6186 - PENSION EXPENSE 42,480.00 69,345.00 45,000.00 100,000.00 120,000.00
BENEFITS 3,357,332.08 3,601,555.22 3,582,100.00 3,842,900.00 4,389,600.00

WAGES & BENEFITS 13,478,101.90 14,547,852.99 15,773,100.00 16,029,885.00 17,548,100.00
Page 93 of 303
SUPPLIES AND SERVICES:
2018 Annual Budget 32

Company: 01000- GENERAL FUND
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
6202 - OPERATING SUPPLIES 455,810.19 394,900.89 412,450.00 382,450.00 435,900.00
6203 - TOOLS 3,396.79 87.09 1,500.00 500.00 500.00
6204 - FURNISHINGS (NOT CAPITALIZED) 16,086.40 73,141.62 11,500.00 13,000.00 3,000.00
6205 - GRANT EXPENDITURES 28,713.80 3,053.93 0.00 0.00 0.00
6210 - OFFICE SUPPLIES 19,512.43 25,172.29 30,500.00 25,370.00 29,100.00
6211 - RECREATION SUPPLIES 32,411.18 41,630.64 57,200.00 0.00 0.00
6212 - UNIFORMS/CLOTHING 86,331.53 59,401.58 66,950.00 104,100.00 99,400.00
6213 - FOOD 8,194.70 8,323.91 8,550.00 8,150.00 12,150.00
6215 - MATERIALS 172,689.93 185,978.34 181,700.00 169,700.00 175,000.00
6222 - MOTOR FUELS & LUBRICANTS 164,209.08 146,923.41 186,700.00 169,600.00 183,800.00
6230 - BUILDING MAINT SUPPLIES 56,113.13 52,425.27 77,000.00 66,500.00 74,000.00
6240 - EQUIPMENT MAINT SUPPLIES 106,591.51 109,596.55 97,600.00 110,900.00 121,800.00
6250 - MERCHANDISE 39,849.31 23,471.10 39,050.00 24,100.00 24,350.00
6280 - PURCHASE OF EVIDENCE 60.00 0.00 0.00 0.00 0.00
6281 - PURCHASE OF INFORMATION 60.00 0.00 0.00 0.00 0.00
6310 - ATTORNEY 81,034.46 52,876.59 72,050.00 63,050.00 71,400.00
6312 - ENGINEERING/DESIGN CONSULTANT 6,830.13 18,384.25 15,000.00 25,000.00 19,000.00
6314 - COMPUTER SERVICES 0.00 0.00 0.00 0.00 500.00

t
6315 - BUILDING MAINT. 158,965.82 168,157.26 174,500.00 164,400.00 167,500.00
6316 - EQUIPMENT MAINTENANCE 193,217.89 190,614.87 274,400.00 186,250.00 171,750.00
6318 - FILING FEES
6320 - LODGING TAX f
6322 - PAVEMENT PRESERVATION
564.65
336,664.71
527,216.61
1,728.00
368,110.41
402,217.66
2,250.00
332,500.00
480,000.00
2,000.00
332,500.00
482,000.00
2,300.00
351,500.00
480,000.00
ra
6324 - TRANSPORTATION 9,987.75 6,779.46 8,000.00 0.00 0.00
6325 - PERFORMERS/ INSTRUCTORS 17,745.49 14,091.21 23,800.00 0.00 0.00
6326 - CLEANING SERVICES 87,237.00 87,398.95 131,100.00 147,800.00 200,800.00
6327 - OTHER PROF SERVICES 1,005,845.09 872,594.61 895,700.00 926,750.00 1,053,500.00
6332 - POSTAGE 26,741.04 32,119.80 37,350.00 34,000.00 32,850.00
D
6334 - TELEPHONE 74,271.31 78,386.37 80,100.00 78,500.00 79,000.00
6336 - PRINTING/PUBLISHING 103,067.78 111,922.13 115,500.00 95,400.00 95,900.00
6338 - ADVERTISING 4,961.95 7,867.16 19,800.00 4,500.00 9,100.00
6339 - COMPUTER ACCESS 10,356.74 9,195.04 5,700.00 5,300.00 8,900.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 386,150.00 379,400.00 375,500.00 390,000.00
6352 - LIABILITY 411,998.37 0.00 0.00 0.00 0.00
6354 - CLAIM DEDUCTIBLES 10,077.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6360 - UTILITY SERVICE 0.00 0.00 0.00 1,000.00 2,800.00
6362 - ELECTRIC 407,884.15 498,881.42 464,500.00 567,000.00 618,000.00
6364 - WATER 36,830.22 38,442.84 62,300.00 51,100.00 57,500.00
6365 - GAS 118,463.28 98,747.95 159,900.00 169,200.00 170,300.00
6366 - SEWER 9,295.92 10,696.58 14,200.00 15,600.00 18,100.00
6367 - REFUSE 1,345.25 2,382.20 10,000.00 5,300.00 10,200.00
6368 - STORM 25,087.20 32,061.95 39,400.00 32,800.00 33,700.00
6400 - RENTALS 0.00 0.00 0.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 175,804.61 215,348.84 259,100.00 266,925.00 280,100.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 343,200.00 349,800.00 365,700.00 365,700.00 384,100.00
6420 - EQUIPMENT RENT 2,854.34 3,523.78 10,900.00 42,500.00 53,700.00
6425 - EQUIPMENT RENT (IS FUND) 464,384.16 612,867.96 787,800.00 787,800.00 889,300.00
6430 - BUILDING RENT (IS FUND) 702,429.96 723,509.88 804,900.00 804,900.00 895,300.00
6435 - OTHER RENT 0.00 0.00 0.00 0.00 0.00
6435 - OTHER RENT 135,481.05 12,112.74 13,000.00 13,250.00 10,500.00
6440 - PARK RENT (IS FUND) 0.00 128,750.04 372,000.00 372,000.00 427,400.00
Page 94 of 303
2018 Annual Budget 33

Company: 01000- GENERAL FUND
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
6471 - WELLNESS PROGRAM 7,497.81 12,425.49 8,000.00 9,000.00 12,000.00
6472 - CONFERENCE/SCHOOL/TRAINING 119,556.04 109,947.60 148,050.00 105,845.00 122,350.00
6475 - TRAVEL/SUBSISTENCE 42,665.83 56,080.17 69,300.00 62,050.00 68,100.00
6480 - DUES 162,286.13 165,754.91 173,550.00 173,925.00 182,800.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 3,991.13 4,458.37 5,950.00 5,900.00 5,900.00
SUPPLIES AND SERVICES 7,015,870.85 7,008,493.11 7,986,400.00 7,849,115.00 8,535,150.00

MISCELLANEOUS EXPENSE:
6610 - AWARDS & DAMAGES 1,581.60 5,000.00 0.00 1,800.00 0.00
6620 - PROPERTY TAX/SPECIAL ASSESS 0.00 3,854.72 0.00 0.00 0.00
6630 - PAYMENT TO FIRE RELIEF 247,626.18 246,910.37 241,600.00 250,300.00 253,800.00
6640 - DESIGNATED MISCELLANEOUS 168,198.72 39,411.52 110,000.00 100,000.00 100,000.00
6645 - SERVICE AWARDS 1,815.33 2,749.62 5,000.00 3,500.00 3,500.00
6650 - CREDIT CARD FEES 22,498.54 23,162.50 24,000.00 20,000.00 20,000.00
6660 - BANK FEES- NSF FEE (204.71) 109.12 600.00 500.00 500.00
6661 - CASH SHORT (20.76) 86.08 0.00 150.00 150.00
6670 - RECREATION SCHOLARSHIPS 1,713.00 1,560.50 2,500.00 2,500.00 2,500.00
6671 - DONATED GIFT CARDS (90.75) 0.00 0.00 0.00 0.00
6681 - CONTINGENCY 0.00 0.00 110,000.00 110,000.00 110,000.00
6685 - CONTINGENCY - DESIGNATED
MISCELLANEOUS EXPENSE

CAPITAL OUTLAY:
6740 - EQUIPMENT
f t 0.00
443,117.15

104,866.44
0.00
322,844.43

37,422.57
0.00
493,700.00

0.00
0.00
488,750.00

100,000.00
0.00
490,450.00

0.00
ra
6760 - IMPROVEMENTS 21,800.45 0.00 0.00 0.00 0.00
CAPITAL OUTLAY 126,666.89 37,422.57 0.00 100,000.00 0.00

DEBT SERVICE:
6830 - CAPITAL LEASE PAYMENT 0.00 0.00 0.00 13,800.00 16,400.00
6890 - DEBT SERVICE - OTHER CHARGES 0.00 0.00 0.00 2,800.00 5,800.00
D
DEBT SERVICE 0.00 0.00 0.00 16,600.00 22,200.00

EXPENDITURES 21,063,756.79 21,916,613.10 24,253,200.00 24,484,350.00 26,595,900.00

OTHER FINANCING:
TRANSFERS IN:
8010 - OPERATING TRANSFERS IN (250,000.00) (250,000.00) (250,000.00) (250,000.00) (250,000.00)
TRANSFERS IN (250,000.00) (250,000.00) (250,000.00) (250,000.00) (250,000.00)

TRANSFERS OUT:
8053 - TRANSFERS OUT 1,615,466.00 75,000.00 0.00 0.00 0.00
8054 - OPERATING TRANSFER/DEBT SERV 0.00 170,000.00 0.00 0.00 0.00
8056 - OPERATING TRANSFER/CAPITAL FD 1,000,000.00 2,200,000.00 0.00 0.00 0.00
8058 - OPERATING TRANSFER SPEC REV 900,000.00 903,754.50 700,000.00 700,000.00 0.00
TRANSERS OUT 3,515,466.00 3,348,754.50 700,000.00 700,000.00 0.00

GAIN/LOSS ON DISPOSAL OF ASSET:
4855 - SALE OF ASSETS (566.00) (9,133.93) 0.00 (3,750.00) 0.00
GAIN/LOSS ON DISPOSAL OF ASSET (566.00) (9,133.93) 0.00 (3,750.00) 0.00

OTHER FINANCING 3,264,900.00 3,089,620.57 450,000.00 446,250.00 (250,000.00)

Total 01000 - GENERAL FUND (2,062.82) (921,257.28) 0.00 (399,950.00) 0.00

Page 95 of 303
2018 Annual Budget 34

Company: 01000- GENERAL FUND EXPENDITURES
Original
Revised Requested
Division Actual Actual Budget
Budget 2017 Budget 2018
2015 2016 2017
01000 - GENERAL FUND
11 - MAYOR & COUNCIL 208,849.31 171,877.04 197,900.00 179,670.00 169,300.00
12 - ADMINISTRATION 1,096,914.75 1,430,284.70 1,707,000.00 1,676,980.00 1,835,300.00
13 - CITY CLERK 384,512.61 327,234.59 318,000.00 305,150.00 405,400.00
15 - FINANCE 1,123,583.39 1,194,484.70 1,207,900.00 1,215,670.00 1,265,700.00
17 - PLANNING & DEVELOPMENT 475,453.45 470,494.14 586,800.00 625,170.00 848,400.00
18 - FACILITIES 378,072.13 370,740.85 384,800.00 372,720.00 398,800.00
31 - POLICE DEPARTMENT 7,527,529.70 7,795,470.53 7,980,000.00 8,224,000.00 8,694,400.00
32 - FIRE 2,096,522.27 2,112,184.09 2,160,400.00 2,169,100.00 2,467,200.00
33 - BUILDING INSPECTIONS 645,719.73 715,667.17 796,200.00 812,840.00 810,600.00
41 - ENGINEERING 642,942.18 607,934.15 786,200.00 770,450.00 817,600.00
42 - STREET MAINTENANCE 2,001,288.78 2,004,914.40 2,151,100.00 2,118,960.00 2,201,700.00
44 - FLEET 392,052.64 448,324.34 435,000.00 444,060.00 464,200.00
46 - PARK MAINTENANCE 1,572,213.58 1,601,390.25 1,936,300.00 1,934,720.00 2,060,300.00
66 - NATURAL RESOURCES 106,458.06 178,269.05 198,000.00 163,840.00 126,200.00
67 - RECREATION 2,238,397.36 2,452,507.54 3,190,000.00 3,254,770.00 3,814,500.00

t
91 - UNALLOCATED 173,246.85 34,835.56 217,600.00 216,250.00 216,300.00
Total 01000 - GENERAL FUND 21,063,756.79 21,916,613.10 24,253,200.00 24,484,350.00 26,595,900.00

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Page 96 of 303
35

2018 Annual Budget Operating Budget

General Government
Expenditures as % of General Fund
Divisions:

The main divisions under General Government consist
of the following:

Mayor and Council
Administration
Clerk
Finance
Planning & Development
Facilities General
Government
18.5%

Administrative
Assistant

t
Communications Communications
Coordinator Specialist

f HR Manager HR Specialist
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IT Coordinator
IT Director
IT Specialist

Assistant City Deputy City Clerk
D
Administrator

City Clerk Records Clerk
Mayor & Council

Grants & Special
City Administrator City Hall Receptionist
Projects Coordinator

Maintenance Worker
Facilities Maintenance
Supervisor
Custodian
Accounting Manager

Finance Director Accounting Clerk

Administrative Assistant

Senior Planner

Planner
Director of Planning &
Development
Administrative Assistant

Economic Development
Specialist

Page 97 of 303
36
2018 Annual Budget
Division: Mayor & Council
Category: General Government

Description of Services:

As the elected policy-making body for the City of Shakopee, the mayor and City Council are here for you, the residents of
Shakopee. The mayor and City Council are regularly asked to make difficult decisions based on information and
recommendations provided to them by staff, as well as input from the community. The job is not always easy, but they are
public servants who accept the responsibility to do all they can to make Shakopee an even better place to live, work and
play.

The mayor and council are responsible for adopting ordinances, setting policy, adopting budgets and reviewing certain
projects, as well as providing oversight to the administration. They typically meet as a group on the first and third Tuesdays
of every month, but due to the nature of city business, they may be called in for special meetings or workshops. In addition
to regular meetings as a council, they are assigned committees to serve on; this helps them maintain relationships with
community, regional, state-wide and national-level groups to ensure that Shakopee’s voice is heard.

The mayor and City Council members are elected for staggered four-year terms. The mayor serves as chief executive
officer of the city and chairman of the City Council. The mayor attends many events throughout the year as ambassador of
the city. The mayor is a voting member of the City Council but has no veto power.

t
Budget:

Expenditures by Category
Personnel
f $
Actual
2015
51,457 $
Actual
2016
56,447
Original Budget

$
2017
77,100
Revised Budget

$
2017
68,100 $
Budget
2018
59,400
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Supplies and Services 132,615 105,342 110,800 111,570 109,900
Miscellaneous 24,777 10,088 10,000 - -
Totals $ 208,849 $ 171,877 $ 197,900 $ 179,670 $ 169,300

Expenditures by Category and Dedicated Revenue
D
$250,000

$200,000

$150,000
Miscellaneous
Supplies and Services
$100,000 Personnel

$50,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Council Meetings & Work Sessions 30 31 27 TBD

Page 98 of 303
37

Budget Impact:

The 2018 Mayor and City Council budget is similar to previous years with only minor changes. Part-time wages for the
transcribing of meeting minutes were moved to the city clerk’s budget, while designated miscellaneous funding was
removed to ensure our budgets are as accurate and transparent as possible.

The largest portion of the mayor and council budget are membership dues to various organizations. Membership provides
value to the city in terms of connection with other agencies and opportunity for collaboration. Among the organizations we
actively engage with are the Scott County Association for Leadership and Efficiency (SCALE), the League of Minnesota
Cities and the Association of Metropolitan Municipalities. Each relationship helps the mayor, City Council and city staff
improve efficiency, stay atop of issues at the state and federal level and ensure that Shakopee’s voice is heard on important
issues outside the city limits.

EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES

5 5 5 5 Mayor & Council
0.6%

1 3
f 7
Mayor and Council Members
9

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Page 99 of 303
38

f t BLANK
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Page 100 of 303
2017 Annual Budget 39

Division: 11- MAYOR & COUNCIL
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
11 - MAYOR & COUNCIL
6002 - WAGES 45,154.24 50,049.89 51,500.00 51,500.00 51,500.00
6005 - OVERTIME-FT 214.99 0.00 1,200.00 0.00 0.00
6015 - WAGES - PART TIME/TEMP 0.00 0.00 16,000.00 8,000.00 0.00
WAGES 45,369.23 50,049.89 68,700.00 59,500.00 51,500.00

6122 - PERA 2,277.89 2,502.67 3,900.00 3,900.00 3,900.00
6124 - FICA 3,469.16 3,828.74 4,300.00 4,500.00 3,900.00
6135 - HEALTH 179.53 0.00 0.00 0.00 0.00
6139 - POST EMPLOYMENT HEALTH PLAN 6.85 0.00 0.00 0.00 0.00
6140 - LIFE/LTD 2.62 0.00 0.00 0.00 0.00
6145 - DENTAL 7.91 0.00 0.00 0.00 0.00
6170 - WORKERS COMPENSATION 143.54 65.79 200.00 200.00 100.00
BENEFITS 6,087.50 6,397.20 8,400.00 8,600.00 7,900.00

WAGES & BENEFITS 51,456.73 56,447.09 77,100.00 68,100.00 59,400.00

6202 - OPERATING SUPPLIES 96.89 904.60 1,200.00 1,200.00 1,200.00
6204 - FURNISHINGS (NOT CAPITALIZED) 672.50 0.00 0.00 0.00 0.00
6210 - OFFICE SUPPLIES 0.00 60.87 200.00 200.00 200.00
6213 - FOOD
6310 - ATTORNEY
6327 - OTHER PROF SERVICES
6332 - POSTAGE
f t 288.41
11,335.12
26,814.12
19.99
197.57
14,240.00
0.00
0.00
400.00
12,500.00
1,000.00
0.00
400.00
15,000.00
1,000.00
0.00
400.00
15,000.00
0.00
0.00
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6336 - PRINTING/PUBLISHING 855.26 333.55 400.00 200.00 400.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 220.00 300.00 270.00 300.00
6352 - LIABILITY 240.00 0.00 0.00 0.00 0.00
6430 - BUILDING RENT (IS FUND) 15,080.04 15,530.04 17,300.00 17,300.00 15,900.00
6472 - CONFERENCE/SCHOOL/TRAINING 1,720.00 832.53 1,400.00 1,400.00 1,400.00
6475 - TRAVEL/SUBSISTENCE 5,819.55 103.46 3,000.00 1,500.00 2,000.00
D
6480 - DUES 69,673.25 72,919.75 73,100.00 73,100.00 73,100.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 0.00 0.00 0.00 0.00 0.00
SUPPLIES AND SERVICES 132,615.13 105,342.37 110,800.00 111,570.00 109,900.00

6640 - DESIGNATED MISCELLANEOUS 24,777.45 10,087.58 10,000.00 0.00 0.00
MISCELLANEOUS EXPENSE 24,777.45 10,087.58 10,000.00 0.00 0.00

Total 11 - MAYOR & COUNCIL 208,849.31 171,877.04 197,900.00 179,670.00 169,300.00

Page 101 of 303
40
2018 Annual Budget
Division: Administration
Category: General Government

Description of Services:

The Department of Administration is responsible for the direction and coordination of all city departments in carrying out
the policies established by the City Council, preparation of the annual budget and recommendations to the council
regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including
payroll and benefits; communications activities, such as the city’s website and newsletter; and telecommunications
functions, including operation of the Government Access Channel. Information Technology and Facilities Maintenance are
also part of the Department of Administration, but facilities maintenance is funded through individual divisions elsewhere

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 826,648 $ 1,126,218 $ 1,393,000 $ 1,379,000 $ 1,525,500
Supplies and Services 266,870 301,317 309,000 294,480 306,300
Miscellaneous 3,397 2,750 5,000 3,500 3,500
Totals $ 1,096,915 $ 1,430,285 $ 1,707,000 $ 1,676,980 $ 1,835,300

t
Dedicated Revenues $ 389,025 $ 414,520 $ 392,000 $ 406,500 $ 419,000

$2,000,000
f
Expenditures by Category and Dedicated Revenue
ra
$1,800,000
$1,600,000

$1,400,000
$1,200,000 Miscellaneous
Supplies and Services
D
$1,000,000
Personnel
$800,000
Dedicated Revenues
$600,000

$400,000
$200,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
New Hires (Full & Part Time, Election Judges, Seasonal) 97 121 73 Not Available
Computers and Equipment Supported by IT 512 512 625 653
Help desk tickets 1,100 1,100 1,600 1,800
Software Apps Supported 56 56 78 82
Website Visits 267,998 280,438 282,000 290,000
Facebook Likes 9,159 14,655 18,000 21,600
Twitter Followers 6,455 8,500 9,000 10,800
Shakopee Government TV Programs 173 155 156 160
Hometown Messenger and Email Newsletters 64 75 76 82

Page 102 of 303
41

Budget Impact:

The Department of Administration serves those who serve you. Much of our work is ensuring staff in other departments
can serve you as efficiently and effectively as possible. We strive to provide an example of excellence in customer service
throughout our organization. In 2018, we plan to start measuring our effectiveness in delivering customer service to our
internal customers.

In the past two years, the number of technology devices and software apps supported by our IT team has increased by more
than 25 percent. These devices and apps, such as body cameras for police and software tools to improve efficiency in
permitting, help our organization work smarter. In 2018, our IT team will streamline the process we use to prioritize
technology implementation projects.

Our Human Resources team supports management and our employees to ensure we have a workforce that is engaged and
trained. In 2017, we took steps to ensure our compensation was aligned with the market, updated policies, revamped our
employee health insurance plans and laid the groundwork for a robust performance management system across the city. In
2018, Human Resources will be focusing on improving employee engagement, training and stabilizing our employee health
insurance plan offerings.

In today’s world, communication is becoming increasingly important. You expect to have information available at your
fingertips when you come to our website or look at social media. In 2018, we are adding a part-time communications
specialist to provide even more information to you. We plan to offer more proactive and engaging information so that you
can stay up to date with what is going on in your city.

EMPLOYEES f t PERCENT OF GENERAL FUND
EXPENDITURES
ra
13 13 13.6

11
Administration
6.9%
D
Actual 2015 Actual 2016 Budget 2017 Budget 2018
Number of Employees (FTEs)

Page 103 of 303
42

f t BLANK
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D

Page 104 of 303
2017 Annual Budget 43

Division: 12- ADMINISTRATION
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
12 - ADMINISTRATION
6002 - WAGES 639,130.77 864,520.57 1,083,200.00 1,048,400.00 1,113,400.00
6005 - OVERTIME-FT 1,991.59 3,639.69 0.00 0.00 0.00
6015 - WAGES - PART TIME/TEMP 6,628.61 4,618.79 21,100.00 23,700.00 56,800.00
WAGES 647,750.97 872,779.05 1,104,300.00 1,072,100.00 1,170,200.00

6122 - PERA 48,248.83 64,355.24 82,500.00 79,700.00 87,400.00
6124 - FICA 47,098.15 62,525.84 84,300.00 81,900.00 89,500.00
6135 - HEALTH 74,309.00 74,159.47 100,800.00 109,600.00 136,600.00
6139 - POST EMPLOYMENT HEALTH PLAN 3,547.20 4,595.76 5,500.00 5,300.00 5,500.00
6140 - LIFE/LTD 1,668.81 2,222.55 3,100.00 3,000.00 3,100.00
6145 - DENTAL 3,350.17 3,822.00 6,600.00 6,300.00 6,600.00
6160 - UNEMPLOYMENT 0.00 0.00 0.00 0.00 0.00
6170 - WORKERS COMPENSATION 4,402.68 6,519.60 5,900.00 5,100.00 5,600.00
6180 - COMPENSATED ABSENCES (3,728.00) 26,996.17 0.00 16,000.00 21,000.00
6186 - PENSION EXPENSE 0.00 8,242.00 0.00 0.00 0.00
BENEFITS 178,896.84 253,438.63 288,700.00 306,900.00 355,300.00

WAGES & BENEFITS 826,647.81 1,126,217.68 1,393,000.00 1,379,000.00 1,525,500.00

t
6202 - OPERATING SUPPLIES 2,417.74 670.23 2,700.00 1,200.00 1,700.00
6204 - FURNISHINGS (NOT CAPITALIZED) 918.04 7,694.49 3,500.00 7,000.00 0.00
6210 - OFFICE SUPPLIES 2,298.37 2,122.69 3,200.00 2,100.00 2,500.00
6212 - UNIFORMS/CLOTHING
6213 - FOOD
f 45.00
984.79
0.00
295.00
0.00
400.00
800.00
300.00
0.00
200.00
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6222 - MOTOR FUELS & LUBRICANTS 506.68 615.58 700.00 700.00 700.00
6240 - EQUIPMENT MAINT SUPPLIES 128.70 1,358.87 100.00 500.00 500.00
6310 - ATTORNEY 13,516.84 10,149.84 12,300.00 13,000.00 15,000.00
6316 - EQUIPMENT MAINTENANCE 850.71 0.00 1,900.00 1,600.00 1,600.00
6318 - FILING FEES 52.65 0.00 0.00 0.00 0.00
6327 - OTHER PROF SERVICES 54,372.53 61,787.41 28,200.00 41,300.00 40,600.00
D
6332 - POSTAGE 8,099.60 10,661.25 12,400.00 10,300.00 10,400.00
6334 - TELEPHONE 7,188.50 8,476.42 10,100.00 8,300.00 8,700.00
6336 - PRINTING/PUBLISHING 16,355.97 21,016.67 18,800.00 18,400.00 18,400.00
6338 - ADVERTISING 1,861.40 410.29 300.00 0.00 100.00
6339 - COMPUTER ACCESS 471.25 105.03 0.00 0.00 0.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 6,440.00 6,400.00 5,880.00 6,100.00
6352 - LIABILITY 5,321.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 46,315.90 59,631.30 51,600.00 56,800.00 61,700.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 26,400.00 30,799.92 32,200.00 32,200.00 33,900.00
6420 - EQUIPMENT RENT 284.75 279.14 0.00 0.00 0.00
6430 - BUILDING RENT (IS FUND) 22,809.96 23,490.00 45,000.00 45,000.00 41,300.00
6435 - OTHER RENT 0.00 19.96 0.00 0.00 0.00
6472 - CONFERENCE/SCHOOL/TRAINING 39,352.41 38,268.59 57,900.00 27,400.00 36,900.00
6475 - TRAVEL/SUBSISTENCE 5,721.53 2,114.99 8,200.00 8,200.00 9,200.00
6480 - DUES 2,843.89 2,395.04 4,400.00 4,400.00 4,600.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 253.99 89.20 700.00 100.00 200.00
6471 - WELLNESS PROGRAM 7,497.81 12,425.49 8,000.00 9,000.00 12,000.00
SUPPLIES AND SERVICES 266,870.01 301,317.40 309,000.00 294,480.00 306,300.00

6610 - AWARDS & DAMAGES 1,581.60 0.00 0.00 0.00 0.00
6645 - SERVICE AWARDS 1,815.33 2,749.62 5,000.00 3,500.00 3,500.00
MISCELLANEOUS EXPENSE 3,396.93 2,749.62 5,000.00 3,500.00 3,500.00

CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00
Page 105 of 303
Total 12 - ADMINISTRATION 1,096,914.75 1,430,284.70 1,707,000.00 1,676,980.00 1,835,300.00
44
2018 Annual Budget
Division: City Clerk
Category: General Government

Description of Services:

The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes,
assistance in the preparation of agendas, maintenance of official records, publication of legal notices, as well as a
consistent standard of providing customer service to the public.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 246,717 $ 274,743 $ 240,700 $ 241,200 $ 320,400
Supplies and Services 137,848 52,492 77,300 63,950 85,000
Miscellaneous (52) - - - -
Totals $ 384,513 $ 327,235 $ 318,000 $ 305,150 $ 405,400

Dedicated Revenues $ 166,498 $ 162,409 $ 149,600 $ 158,500 $ 183,200

t
Expenditures by Category and Dedicated Revenue
$450,000

$400,000

$350,000
f
ra
$300,000
Miscellaneous
$250,000
Supplies and Services
$200,000 Personnel
$150,000 Dedicated Revenues
D
$100,000

$50,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of licenses issued 241 200 280 280
Registered Voters 20,320 21,383 No Elections 22,000
Voter Turnout 4,473 19,230 No Elections 20,000
Election Judges 80 175 No Elections 175

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45

Budget Impact:

Among the primary objectives of the city are to provide excellent customer service to you and to work as efficiently as
possible. The City Clerk’s office is a major player for both objective, as it serves as a hub for information throughout the
city.
When you walk in the door at the city hall or call city hall’s general phone number, typically the person you see or speak to
first is from the city clerk’s office. Our customer service staff is the helpful person who greets you and gets you where you
need to go, but so much more is going on in the background. Our staff is also taking payments, scanning and filing
documents into our electronic repository and transcribing meeting minutes. In 2018, we are adding a half-time staff person
to help improve our customer service to you. This addition will help ensure consistency in the customer service you receive
when you come to city hall. We also plan to use lessons learned in customer service to help train our customer service staff
throughout the organization.

EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES
3.4 3.5
3 3
City Clerk
1.5%

Actual 2015 Actual 2016
f
Budget 2017
Number of Employees (FTEs)
Budget 2018

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46

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2017 Annual Budget 47

Division: 13- CITY CLERK
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
13 - CITY CLERK
6002 - WAGES 139,552.49 151,452.05 156,900.00 157,100.00 185,400.00
6005 - OVERTIME-FT 2,382.28 2,126.48 1,000.00 1,000.00 1,500.00
6015 - WAGES - PART TIME/TEMP 49,545.78 64,354.15 28,600.00 26,400.00 65,600.00
6017 - OVERTIME-PART TIME/TEMP 0.00 203.79 100.00 0.00 0.00
WAGES 191,480.55 218,136.47 186,600.00 184,500.00 252,500.00

6122 - PERA 12,402.87 13,277.78 13,800.00 13,800.00 16,100.00
6124 - FICA 12,245.32 13,379.73 14,200.00 14,100.00 19,300.00
6135 - HEALTH 23,034.35 20,004.71 21,800.00 21,800.00 23,900.00
6139 - POST EMPLOYMENT HEALTH PLAN 1,048.75 1,097.54 1,300.00 1,300.00 1,300.00
6140 - LIFE/LTD 454.94 469.74 500.00 500.00 500.00
6145 - DENTAL 999.43 1,008.00 1,500.00 1,500.00 1,500.00
6170 - WORKERS COMPENSATION 1,582.17 1,903.97 1,000.00 1,000.00 1,500.00
6180 - COMPENSATED ABSENCES 3,468.14 5,464.59 0.00 2,700.00 3,800.00
BENEFITS 55,235.97 56,606.06 54,100.00 56,700.00 67,900.00

WAGES & BENEFITS 246,716.52 274,742.53 240,700.00 241,200.00 320,400.00

6202 - OPERATING SUPPLIES 78,012.42 0.00 0.00 0.00 10,000.00
6204 - FURNISHINGS (NOT CAPITALIZED)
6210 - OFFICE SUPPLIES
6213 - FOOD
6240 - EQUIPMENT MAINT SUPPLIES
f t 0.00
1,553.19
346.93
0.00
0.00
1,932.73
2,170.77
0.00
1,500.00
1,000.00
0.00
500.00
0.00
700.00
0.00
0.00
0.00
5,000.00
4,000.00
500.00
ra
6310 - ATTORNEY 5,848.71 1,491.00 3,300.00 800.00 300.00
6314 - COMPUTER SERVICES 0.00 0.00 0.00 0.00 0.00
6316 - EQUIPMENT MAINTENANCE 0.00 0.00 300.00 0.00 0.00
6318 - FILING FEES 0.00 0.00 0.00 0.00 0.00
6327 - OTHER PROF SERVICES 18,928.74 3,339.50 10,000.00 5,600.00 5,500.00
6332 - POSTAGE (871.51) 517.00 1,000.00 500.00 500.00
D
6334 - TELEPHONE 78.15 94.65 100.00 100.00 100.00
6336 - PRINTING/PUBLISHING 10,543.50 13,781.35 10,100.00 10,000.00 10,500.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 1,360.00 1,300.00 1,250.00 1,300.00
6352 - LIABILITY 1,603.00 0.00 0.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 2,800.00 2,535.00 14,200.00 17,400.00 20,500.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 6,600.00 8,799.96 9,200.00 9,200.00 9,700.00
6420 - EQUIPMENT RENT 59.02 79.07 0.00 0.00 0.00
6430 - BUILDING RENT (IS FUND) 10,170.00 10,479.96 10,400.00 10,400.00 9,500.00
6435 - OTHER RENT 0.00 0.00 0.00 0.00 0.00
6472 - CONFERENCE/SCHOOL/TRAINING 868.00 2,159.96 8,000.00 3,000.00 3,000.00
6475 - TRAVEL/SUBSISTENCE 978.91 3,341.11 6,100.00 4,500.00 4,100.00
6480 - DUES 280.00 410.00 300.00 500.00 500.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 49.03 0.00 0.00 0.00 0.00
SUPPLIES AND SERVICES 137,848.09 52,492.06 77,300.00 63,950.00 85,000.00

DEPRECIATION 0.00 0.00 0.00 0.00 0.00

6660 - BANK FEES- NSF FEE (52.00) 0.00 0.00 0.00 0.00
MISCELLANEOUS EXPENSE (52.00) 0.00 0.00 0.00 0.00

CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00

Total 13 - CITY CLERK 384,512.61 327,234.59 318,000.00 305,150.00 405,400.00

Page 109 of 303
48
2018 Annual Budget
Division: Finance
Category: General Government

Description of Services:

The major activities of the Finance Department encompass accounts payable, cash management, accounts receivable,
financial reports, special assessments, debt service management and oversight, annual financial report, budget preparation,
insurance and many other work tasks of importance. As the economic development of the area continues to expand, the
coordination of the potential projects, requests for business subsidies, review and impact of tax increment financing and tax
abatement concerns also flow through this department. The oversight and review of the Internal Service funds allows for a
consistent funding source to meet the needs of a growing staff and community.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 251,958 $ 411,669 $ 436,600 $ 443,500 $ 464,400
Supplies and Services 871,646 782,842 771,300 772,170 801,300
Miscellaneous (20) (26) - - -
Totals $ 1,123,584 $ 1,194,485 $ 1,207,900 $ 1,215,670 $ 1,265,700

t
Dedicated Revenues $ 356,324 $ 390,892 $ 352,800 $ 352,800 $ 372,800

$1,400,000
f
Expenditures by Category and Dedicated Revenue
ra
$1,200,000

$1,000,000

Miscellaneous
$800,000
Supplies and Services
D
$600,000 Personnel
Dedicated Revenues
$400,000

$200,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Checks Issued 3,406 3,678 4,050 4,100
Rate of Return on Pooled Cash/ Investments 1.38% 1.56% 1.60% 1.75%
Amount of Pcards Processed $201,392 $271,781 $298,399 $320,000
Average Days to Process Invoices 21.8 20.2 18.3 15.0

Page 110 of 303
49

Budget Impact:

The Finance Department has been active the past two years implementing several initiatives to increase financial
transparency and solidify the financial position of city funds. In 2016, the City Council implemented franchise fees for gas
and electric utilities with revenues dedicated to capital improvement projects. For 2018, staff recommended a separate
Economic Development Authority levy dedicated to economic development activities. Previously, these funds were
supported by a transfer from the general fund. Now they have dedicated and transparent funding sources.

Another initiative to increase transparency is revamping the budget document. A stand-alone Capital Improvement Plan
(CIP) was adopted by the City Council for the first time in 2017. The operating budget is also changing with the goal of
becoming a shorter and more understandable document for all users. For example, the budget document is no longer just
about numbers; it is now more about telling a story through key measures, narratives and other budget indicators.

In addition to implementing CIP software, the department implemented a paperless accounts payable system in 2017 with
the goal of increasing internal controls and reducing the number of days to process invoices. The 2018 budget includes
ongoing maintenance costs of $3,100.

EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES

t
4 4 4
3.6 Finance
4.8%

f
ra
Actual 2015 Actual 2016 Budget 2017 Budget 2018
Number of Employees (FTEs)
D

Page 111 of 303
50

f t BLANK
ra
D

Page 112 of 303
2017 Annual Budget 51

Division: 15- FINANCE
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
15 - FINANCE
6002 - WAGES 201,307.66 313,532.38 338,500.00 340,000.00 350,200.00
6005 - OVERTIME-FT 131.33 62.44 0.00 0.00 800.00
WAGES 201,438.99 313,594.82 338,500.00 340,000.00 351,000.00

6122 - PERA 15,059.61 23,474.57 25,400.00 25,500.00 26,300.00
6124 - FICA 14,724.88 22,394.30 25,900.00 26,000.00 26,800.00
6135 - HEALTH 27,650.00 33,830.64 40,400.00 40,400.00 47,500.00
6139 - POST EMPLOYMENT HEALTH PLAN 1,244.92 1,638.75 1,700.00 1,700.00 1,700.00
6140 - LIFE/LTD 588.59 828.48 900.00 900.00 900.00
6145 - DENTAL 1,490.92 1,512.00 2,000.00 2,000.00 2,000.00
6170 - WORKERS COMPENSATION 1,531.40 2,172.97 1,800.00 1,900.00 1,900.00
6180 - COMPENSATED ABSENCES (11,771.43) 12,222.34 0.00 5,100.00 6,300.00
BENEFITS 50,518.89 98,074.05 98,100.00 103,500.00 113,400.00

WAGES & BENEFITS 251,957.88 411,668.87 436,600.00 443,500.00 464,400.00

6202 - OPERATING SUPPLIES 551.02 601.00 300.00 300.00 300.00
6204 - FURNISHINGS (NOT CAPITALIZED) 0.00 306.24 2,000.00 1,000.00 700.00
6210 - OFFICE SUPPLIES 492.87 941.18 2,000.00 2,000.00 1,500.00
6213 - FOOD
6240 - EQUIPMENT MAINT SUPPLIES
6310 - ATTORNEY
6316 - EQUIPMENT MAINTENANCE
f t 59.52
0.00
493.50
0.00
0.00
29.26
729.50
0.00
0.00
0.00
500.00
0.00
0.00
0.00
2,500.00
0.00
0.00
0.00
2,500.00
0.00
ra
6320 - LODGING TAX 336,664.71 368,110.41 332,500.00 332,500.00 351,500.00
6327 - OTHER PROF SERVICES 467,310.17 336,882.86 315,600.00 315,600.00 330,300.00
6332 - POSTAGE 1,946.68 2,322.93 2,700.00 2,700.00 2,700.00
6334 - TELEPHONE 139.36 149.02 200.00 300.00 300.00
6336 - PRINTING/PUBLISHING 2,356.60 1,765.92 3,000.00 3,000.00 3,000.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 2,680.00 2,600.00 2,770.00 2,900.00
D
6352 - LIABILITY 2,439.98 0.00 0.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 40,911.56 48,570.00 80,600.00 79,900.00 76,700.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 8,799.96 8,799.96 9,200.00 9,200.00 9,700.00
6420 - EQUIPMENT RENT 259.49 354.35 0.00 0.00 0.00
6430 - BUILDING RENT (IS FUND) 7,539.96 7,770.00 13,900.00 13,900.00 12,700.00
6472 - CONFERENCE/SCHOOL/TRAINING 463.00 855.42 2,000.00 2,000.00 2,000.00
6475 - TRAVEL/SUBSISTENCE 782.13 1,464.12 3,500.00 3,500.00 3,500.00
6480 - DUES 435.00 510.00 700.00 700.00 700.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 0.00 0.00 0.00 300.00 300.00
SUPPLIES AND SERVICES 871,645.51 782,842.17 771,300.00 772,170.00 801,300.00

6660 - BANK FEES- NSF FEE (20.00) (26.34) 0.00 0.00 0.00
MISCELLANEOUS EXPENSE (20.00) (26.34) 0.00 0.00 0.00

Total 15 - FINANCE 1,123,583.39 1,194,484.70 1,207,900.00 1,215,670.00 1,265,700.00

Page 113 of 303
52
2018 Annual Budget
Division: Planning & Development
Category: General Government

Description of Services:

Provide effective and inclusive planning and management for the City’s ongoing development in cooperation with the
City Council and various boards and commissions. This includes providing land use, zoning, and related information to
the City’s residents, businesses, and other units of government, and other City clients. Also prepares the City’s
Comprehensive Plan, as well as other long range and special planning studies. Planning Department staff also serves as
liaisons to the City Council, Planning Commission (PC) and Board of Adjustment and Appeals (BOAA).

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 351,846 $ 388,316 $ 443,700 $ 484,400 $ 588,100
Supplies and Services 123,607 75,904 143,100 140,770 260,300
Miscellaneous - 6,274 - - -
Totals $ 475,453 $ 470,494 $ 586,800 $ 625,170 $ 848,400

Dedicated Revenues $ 102,102 $ 58,044 $ 65,600 $ 63,700 $ 215,900

$900,000 f t
Expenditures by Category and Dedicated Revenue
ra
$800,000

$700,000

$600,000
Miscellaneous
$500,000
Supplies and Services
$400,000 Personnel
D
$300,000 Dedicated Revenues

$200,000

$100,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Case Files 75 49 63 Not Available
Number of Plats 11 7 12 Not Available

Page 114 of 303
53

Budget Impact:

An important responsibility of the Planning Division is to set the stage for the future development of the community.
Envision Shakopee is a year-long process using the community’s input through online surveys, workshops and
community gatherings to set the city’s priorities for 2040. This includes evaluating transportation networks and future
infrastructure requirements. The Envision Shakopee Comprehensive Plan should be completed by June 2018 and
submitted to the Metropolitan Council by December 2018.

The City of Shakopee is projected to grow to more than 56,000 residents by 2040, with much of that growth occurring in
the Jackson Township area. In 2017, the city adopted an orderly annexation agreement with the township that allows 250
acres each year to be annexed by the city and additional land at the property owner’s request. The township has been
divided up into six areas to allow for delivery of city services in a timely fashion.

The Planning Division also acts as the case managers for major development projects, providing a single point of contact
for major subdivisions and developments. This allows one person to stay with the project from conception until final
certificate of occupancy. The planners answer hundreds of questions each week on everything from setbacks to zoning,
from residents, realtors, lenders and builders.

In 2018, we will be adding another planner to help answer common planning and zoning questions and to expedite smaller
building permits for decks, additions and single-family homes. This should reduce turnaround times and allow our senior
planners to work on updating various parts of the land development code to make it easier to understand, including the
portions related to signs and landscaping.

f t
We will also be going entirely paperless in 2018. All planning applications can be submitted online, including plats,
variances and concept plans. This will decrease processing times from 45 to 30 days, improving our overall customer
ra
service.

EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES
5.4 5.65
5 Planning &
4.4 Development
D
3.2%

Actual 2015 Actual 2016 Budget 2017 Budget 2018
Number of Employees (FTEs)

Page 115 of 303
54

f t BLANK
ra
D

Page 116 of 303
2017 Annual Budget 55

Division: 17- PLANNING & DEVELOPMENT
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
17 - PLANNING & DEVELOPMENT
6002 - WAGES 288,775.56 299,737.98 344,900.00 370,600.00 443,600.00
6015 - WAGES - PART TIME/TEMP 4,670.00 3,409.00 0.00 4,600.00 4,600.00
WAGES 293,445.56 303,146.98 344,900.00 375,200.00 448,200.00

6122 - PERA 21,590.49 22,285.88 25,900.00 27,800.00 33,300.00
6124 - FICA 26,569.85 22,131.42 26,400.00 28,600.00 34,200.00
6135 - HEALTH 42,726.96 28,835.17 38,600.00 38,100.00 53,200.00
6139 - POST EMPLOYMENT HEALTH PLAN 1,591.76 1,614.77 2,100.00 2,100.00 2,500.00
6140 - LIFE/LTD 851.13 795.76 1,200.00 1,200.00 1,500.00
6145 - DENTAL 2,204.38 1,880.45 2,500.00 2,500.00 3,000.00
6170 - WORKERS COMPENSATION 3,181.57 2,073.15 2,100.00 2,400.00 2,900.00
6180 - COMPENSATED ABSENCES (40,315.50) 5,552.00 0.00 6,500.00 9,300.00
BENEFITS 58,400.64 85,168.60 98,800.00 109,200.00 139,900.00

WAGES & BENEFITS 351,846.20 388,315.58 443,700.00 484,400.00 588,100.00

6202 - OPERATING SUPPLIES 3.04 1,531.81 50.00 0.00 0.00
6204 - FURNISHINGS (NOT CAPITALIZED) 0.00 3,594.10 0.00 0.00 0.00
6210 - OFFICE SUPPLIES 487.88 1,122.16 900.00 600.00 900.00
6213 - FOOD
6310 - ATTORNEY

6316 - EQUIPMENT MAINTENANCE
f
6312 - ENGINEERING/DESIGN CONSULTANT

t 0.00
36,371.04
0.00
0.00
40.14
19,058.32
0.00
187.50
0.00
20,000.00
0.00
0.00
0.00
20,000.00
0.00
0.00
0.00
25,000.00
0.00
0.00
ra
6318 - FILING FEES 408.00 1,682.00 2,250.00 2,000.00 2,300.00
6327 - OTHER PROF SERVICES 39,515.79 6,578.50 62,000.00 67,800.00 175,500.00
6332 - POSTAGE 1,475.45 1,267.58 2,000.00 2,000.00 2,000.00
6334 - TELEPHONE 162.92 747.56 1,000.00 1,000.00 300.00
6336 - PRINTING/PUBLISHING 9,259.40 7,546.19 7,000.00 0.00 0.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 2,560.00 2,500.00 2,170.00 2,200.00
D
6352 - LIABILITY 1,944.00 0.00 0.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 3,305.88 2,316.97 2,400.00 5,900.00 13,400.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 11,000.04 11,000.04 11,500.00 11,500.00 12,100.00
6420 - EQUIPMENT RENT 190.60 203.71 0.00 0.00 0.00
6430 - BUILDING RENT (IS FUND) 12,699.96 13,080.00 20,800.00 20,800.00 15,900.00
6435 - OTHER RENT 0.00 0.00 0.00 0.00 0.00
6472 - CONFERENCE/SCHOOL/TRAINING 3,182.66 972.00 5,000.00 2,800.00 5,000.00
6475 - TRAVEL/SUBSISTENCE 904.71 287.90 2,000.00 500.00 2,000.00
6480 - DUES 2,408.00 1,605.00 2,900.00 2,900.00 2,900.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 287.88 522.68 800.00 800.00 800.00
SUPPLIES AND SERVICES 123,607.25 75,904.16 143,100.00 140,770.00 260,300.00

DEPRECIATION 0.00 0.00 0.00 0.00 0.00

6640 - DESIGNATED MISCELLANEOUS 0.00 6,274.40 0.00 0.00 0.00
MISCELLANEOUS EXPENSE 0.00 6,274.40 0.00 0.00 0.00

CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00

Total 17 - PLANNING & DEVELOPMENT 475,453.45 470,494.14 586,800.00 625,170.00 848,400.00

Page 117 of 303
56
2018 Annual Budget
Division: Facilities
Category: General Government

Description of Services:

The Facilities Division budget provides for the operation and maintenance of City Hall and the Library. In addition,
staffing provided through the Facilities budget also provides for maintenance of the Fire Stations, Police Station, Public
Works Buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are
charged to the respective division budgets.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 109,812 $ 100,550 $ 111,500 $ 104,800 $ 97,000
Supplies and Services 268,260 270,191 273,300 267,920 301,800
Totals $ 378,072 $ 370,741 $ 384,800 $ 372,720 $ 398,800

Dedicated Revenues $ 354 $ 356 $ - $ - $ -

t
Expenditures by Category and Dedicated Revenue
$450,000

$400,000

$350,000
f
ra
$300,000

$250,000 Supplies and Services
Personnel
$200,000
Dedicated Revenues
$150,000
D
$100,000

$50,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Square Feet Maintained 46,922 46,922 50,940 50,940

Page 118 of 303
57

Budget Impact:

With the opening of our new city hall, there are many new challenges and things to learn in facilities. Our facilities staff is
well trained and capable in the management of facilities, but as with every new building, new pieces of equipment operate
differently. In 2018, we will continue working through those challenges. In addition to learning the intricacies of the new
building, we have two other major projects for 2018. First, we are looking at options to automate our work order process,
so we can more efficiently resolve issues, track and report our progress. Second, we will evaluate options to more
effectively track work on each piece of equipment, so we can more quickly learn when a piece of equipment is nearing the
end of its useful life.

For 2018, we have reduced funding by one full-time employee and have contracted with an outside vendor to provide
cleaning services. Contracting for cleaning services saves us approximately $27,000 per year and allows our maintenance
team to focus on higher level maintenance issues that need to be resolved.

EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES

5 Facilities
1.5%

3 3 3

Actual 2015 Actual 2016 f
Budget 2017 Budget 2018

t
ra
Number of Employees (FTEs)
D

Page 119 of 303
58

f t BLANK
ra
D

Page 120 of 303
2017 Annual Budget 59

Division: 18- FACILITIES
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
18 - FACILITIES
6002 - WAGES 65,122.84 69,952.95 78,500.00 70,800.00 68,300.00
6005 - OVERTIME-FT 631.44 859.14 500.00 500.00 500.00
6015 - WAGES - PART TIME/TEMP 1,194.75 0.00 1,200.00 700.00 700.00
WAGES 66,949.03 70,812.09 80,200.00 72,000.00 69,500.00

6122 - PERA 4,931.39 5,245.95 5,900.00 5,300.00 5,100.00
6124 - FICA 4,520.03 4,870.50 6,000.00 5,500.00 5,200.00
6135 - HEALTH 13,459.25 10,080.94 13,100.00 13,100.00 10,300.00
6139 - POST EMPLOYMENT HEALTH PLAN 484.48 478.23 1,300.00 1,300.00 800.00
6140 - LIFE/LTD 238.14 212.39 600.00 600.00 400.00
6145 - DENTAL 599.80 559.15 1,500.00 1,500.00 1,000.00
6170 - WORKERS COMPENSATION 14,212.09 5,439.19 2,900.00 2,900.00 2,300.00
6180 - COMPENSATED ABSENCES 4,417.51 2,851.53 0.00 2,600.00 2,400.00
BENEFITS 42,862.69 29,737.88 31,300.00 32,800.00 27,500.00

WAGES & BENEFITS 109,811.72 100,549.97 111,500.00 104,800.00 97,000.00

6202 - OPERATING SUPPLIES 4,097.10 4,750.79 5,200.00 5,200.00 5,200.00
6210 - OFFICE SUPPLIES 88.95 78.92 100.00 100.00 100.00
6212 - UNIFORMS/CLOTHING
6222 - MOTOR FUELS & LUBRICANTS
6230 - BUILDING MAINT SUPPLIES
6240 - EQUIPMENT MAINT SUPPLIES
f t1,142.58
1,989.19
13,124.31
1,489.24
991.19
1,253.71
6,511.77
378.73
1,000.00
1,500.00
9,000.00
600.00
800.00
1,300.00
3,000.00
600.00
800.00
1,500.00
9,000.00
600.00
ra
6310 - ATTORNEY 201.25 0.00 0.00 0.00 0.00
6315 - BUILDING MAINT. 27,425.53 27,649.00 32,000.00 24,000.00 30,000.00
6316 - EQUIPMENT MAINTENANCE 0.00 0.00 0.00 0.00 0.00
6326 - CLEANING SERVICES 34,536.00 34,536.00 40,400.00 47,000.00 57,600.00
6327 - OTHER PROF SERVICES 0.00 0.00 0.00 0.00 0.00
6334 - TELEPHONE 3,991.89 4,005.00 3,800.00 3,800.00 3,800.00
D
6336 - PRINTING/PUBLISHING 463.10 53.46 100.00 100.00 100.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 8,440.00 8,300.00 11,220.00 11,700.00
6352 - LIABILITY 9,706.00 0.00 0.00 0.00 0.00
6354 - CLAIM DEDUCTIBLES 0.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6362 - ELECTRIC 53,616.77 64,607.02 53,000.00 53,000.00 56,000.00
6364 - WATER 550.24 633.37 700.00 700.00 700.00
6365 - GAS 13,465.29 10,092.49 14,900.00 14,900.00 14,900.00
6366 - SEWER 341.49 352.78 600.00 500.00 500.00
6368 - STORM 622.44 481.65 700.00 500.00 500.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 6,600.00 4,400.04 4,600.00 4,600.00 4,800.00
6425 - EQUIPMENT RENT (IS FUND) 0.00 3,216.00 5,900.00 5,900.00 6,500.00
6430 - BUILDING RENT (IS FUND) 94,640.04 97,479.96 90,500.00 90,500.00 97,100.00
6472 - CONFERENCE/SCHOOL/TRAINING 0.00 0.00 0.00 0.00 0.00
6475 - TRAVEL/SUBSISTENCE 0.00 0.00 0.00 0.00 0.00
6480 - DUES 0.00 110.00 200.00 0.00 200.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 169.00 169.00 200.00 200.00 200.00
SUPPLIES AND SERVICES 268,260.41 270,190.88 273,300.00 267,920.00 301,800.00

MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 0.00

CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00

Total 18 - FACILITIES 378,072.13 370,740.85 384,800.00 372,720.00 398,800.00
Page 121 of 303
60

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D

Page 122 of 303
61

2018 Annual Budget Operating Budget

Public Safety
Expenditures as % of General Fund
Divisions:

The main divisions under Public Safety consist of the
following:

Police
Fire
Building Inspections

Public Safety
45.0%

Building Inspector

t
Director of Planning &
Building Official Permit Coordinator
Development

Administrative

f Assistant

Records Technician
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Records Supervisor Records Specialist

Receptionist

Task Force Sergeant Task Force Officer
Services Division
Captain
D
Investigator
Administrative
Assistant
Investigative
Aide/Crime Analyst
Mayor & Council

Investigation Sergeant Evidence Technician
City Administrator
Crime Prevention
Specialist
Police Chief
Victim/Community
Services Coordinator

CSO
Administrative Sergeant
Code Compliance
Officer

Operations Division Beat One Sergeant Patrol Officer
Captain

Beat Two Sergeant Patrol Officer

Beat Three Sergeant Patrol Officer

Fire Marshal

Fire Chief Assistant Fire Chief Fire Captain

Full-Time Firefighter

Page 123 of 303
62
2018 Annual Budget
Division: Police Department
Category: Public Safety

Description of Services:

It is the mission of the Shakopee Police Department to provide services with integrity and professionalism, to protect
citizens through enforcement of the law and to work in partnership with our community to enhance the quality of life in the
City of Shakopee. The primary services of the Police Department are heavily focused in safety. This includes the
prevention of crime and hazards through education and citizen involvement; the timely response to life threatening,
hazardous, suspicious, or in progress criminal activity; followed by the investigation of these events to prevent their
reoccurrence, seek prosecution and reassure the community of its safety.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 6,329,545 $ 6,644,984 $ 6,778,000 $ 6,947,000 $ 7,491,600
Supplies and Services 1,121,501 1,110,564 1,202,000 1,177,000 1,202,800
Miscellaneous (392) 2,500 - - -
Capital Outlay 76,875 37,423 - 100,000 -
Totals $ 7,527,529 $ 7,795,471 $ 7,980,000 $ 8,224,000 $ 8,694,400

Dedicated Revenues

f $ 940,538 $

t 1,096,132 $

Expenditures by Category and Dedicated Revenue
956,400 $ 1,073,200 $ 1,153,700
ra
$10,000,000

$9,000,000
$8,000,000
$7,000,000
Capital Outlay
$6,000,000
D
Miscellaneous
$5,000,000
Supplies and Services
$4,000,000 Personnel
$3,000,000 Dedicated Revenues
$2,000,000
$1,000,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Calls for Services 19,357 21,117 TBD TBD
Crimes 1,592 873 TBD TBD
Shakopee Crime Rate (Per 100,000 people) 6.4% 6.25% TBD TBD
DWI Arrests 171 195 TBD TBD
Ordinance Calls 847 524 TBD TBD
Percent of Crimes Cleared 55% 54% TBD TBD
Metro Average % of Crimes Cleared 44% 44% TBD TBD
Sworn Officers (budgeted) 48 48 48 50

Page 124 of 303
63

Budget Impact:

It’s easy to say our goal is to keep people in Shakopee safe. While certainly true, our goal is also to exceed your
expectations and be known as the best police department in Minnesota. To do that, we must put together a budget that
provides the staffing, training and equipment necessary to reach these goals. This budget does just that.

Our department consistently trains well-beyond industry minimums. Couple that with our commitment to unparalleled
customer service and you can see why our department has been recognized with several state and national awards. Our
department has recently received multiple awards for innovation from both MADD and the Humphrey School of Public
Affairs.

While our population and calls for service continue to increase, our last five years have been the lowest crime rates in our
city’s history. To maintain that trend and keep up with growth, we are increasing our staff by three full-time positions,
which will help address several concerns you, our customers, shared in the most recent citizen survey.

Our first is a new, full-time code compliance officer. This will be a non-sworn position to help increase our efficiency and
compliance with city code violations. The citizen survey indicated a desire to see more compliance with code-related
issues. This position will allow us to increase the number of complaints we can address as well as allow for more
proactive activity.

The remaining two positions are sworn police officers to start in October 2018. Once trained, these positions will allow us
to have our street crimes unit year-round. This unit proactively addresses trends such as vandalisms and thefts. The unit

ft
also focuses on our most frequent, repeat offenders and can assist in proactively addressing drug issues on the street. The
above-mentioned areas were raised in the citizen survey. These two officers will allow us to put the necessary resources in
place to proactively address your concerns.
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EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES
62.5
58.5 58.5 59.5
D
Police
Department
32.7%
Actual 2015 Actual 2016 Budget 2017 Budget 2018
Number of Employees (FTEs)

Page 125 of 303
64

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Page 126 of 303
2017 Annual Budget 65

Division: 31- POLICE DEPARTMENT
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
31 - POLICE DEPARTMENT
6002 - WAGES 4,339,696.19 4,528,630.67 4,848,000.00 4,760,200.00 5,086,700.00
6005 - OVERTIME-FT 281,514.76 339,105.76 246,000.00 361,000.00 363,000.00
6010 - PREMIUM PAY 10,761.52 10,869.65 9,000.00 9,000.00 9,000.00
6015 - WAGES - PART TIME/TEMP 26,545.16 40,528.93 28,800.00 42,000.00 42,900.00
WAGES 4,658,517.63 4,919,135.01 5,131,800.00 5,172,200.00 5,501,600.00

6122 - PERA 695,367.15 734,542.25 740,700.00 731,600.00 777,000.00
6124 - FICA 97,531.70 103,631.81 150,400.00 146,600.00 156,900.00
6135 - HEALTH 513,357.15 469,212.72 496,000.00 498,200.00 604,800.00
6139 - POST EMPLOYMENT HEALTH PLAN 22,897.05 24,607.46 24,700.00 24,200.00 25,400.00
6140 - LIFE/LTD 12,401.97 12,859.38 13,500.00 13,400.00 14,200.00
6145 - DENTAL 27,576.27 28,601.12 29,700.00 29,000.00 30,500.00
6160 - UNEMPLOYMENT 0.00 14,257.92 0.00 0.00 0.00
6170 - WORKERS COMPENSATION 146,114.17 198,000.91 146,200.00 160,600.00 169,500.00
6180 - COMPENSATED ABSENCES 113,301.42 93,435.27 0.00 71,200.00 91,700.00
6186 - PENSION EXPENSE 42,480.00 46,700.00 45,000.00 100,000.00 120,000.00
BENEFITS 1,671,026.88 1,725,848.84 1,646,200.00 1,774,800.00 1,990,000.00

WAGES & BENEFITS 6,329,544.51 6,644,983.85 6,778,000.00 6,947,000.00 7,491,600.00

6202 - OPERATING SUPPLIES 70,323.26 69,862.49 52,500.00 52,500.00 49,500.00
6204 - FURNISHINGS (NOT CAPITALIZED) 2,584.96 18,753.75 0.00 0.00 0.00
6205 - GRANT EXPENDITURES 162.91 0.00 0.00 0.00 0.00
6210 - OFFICE SUPPLIES 6,356.61 10,426.48 10,000.00 10,000.00 8,000.00
6212 - UNIFORMS/CLOTHING 31,772.09 13,869.34 16,500.00 16,500.00 18,000.00

t
6213 - FOOD 2,625.52 2,175.21 3,100.00 3,100.00 3,100.00
6222 - MOTOR FUELS & LUBRICANTS 74,693.19 61,535.15 80,200.00 75,200.00 80,200.00
6230 - BUILDING MAINT SUPPLIES 5,096.94 5,177.60 8,000.00 8,000.00 7,000.00

6250 - MERCHANDISE
f
6240 - EQUIPMENT MAINT SUPPLIES

6280 - PURCHASE OF EVIDENCE
22,506.73
111.05
60.00
30,431.46
0.00
0.00
15,500.00
0.00
0.00
15,500.00
0.00
0.00
25,000.00
0.00
0.00
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6281 - PURCHASE OF INFORMATION 60.00 0.00 0.00 0.00 0.00
6310 - ATTORNEY 8,527.75 3,895.43 15,000.00 7,000.00 7,000.00
6315 - BUILDING MAINT. 19,079.73 30,882.20 24,000.00 24,000.00 24,000.00
6316 - EQUIPMENT MAINTENANCE 61,430.06 14,144.03 72,000.00 52,000.00 43,000.00
6324 - TRANSPORTATION 0.00 (80.00) 0.00 0.00 0.00
6326 - CLEANING SERVICES 0.00 0.00 0.00 0.00 23,400.00
6327 - OTHER PROF SERVICES 102,470.67 78,684.31 96,000.00 96,000.00 86,000.00
6332 - POSTAGE 2,789.37 5,004.37 5,500.00 5,500.00 4,000.00
D
6334 - TELEPHONE 28,560.29 27,928.22 28,200.00 28,200.00 28,200.00
6336 - PRINTING/PUBLISHING 13,637.72 21,144.60 20,000.00 20,000.00 15,000.00
6339 - COMPUTER ACCESS 1,669.88 1,317.20 0.00 0.00 2,500.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 134,320.00 131,900.00 139,900.00 145,400.00
6352 - LIABILITY 143,308.13 0.00 0.00 0.00 0.00
6354 - CLAIM DEDUCTIBLES 0.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6362 - ELECTRIC 40,385.06 45,413.30 43,000.00 43,000.00 43,000.00
6364 - WATER 1,796.24 765.57 3,000.00 3,000.00 3,000.00
6365 - GAS 12,841.87 9,443.59 20,000.00 20,000.00 20,000.00
6366 - SEWER 287.70 364.78 400.00 400.00 400.00
6368 - STORM 1,912.56 1,431.82 2,300.00 2,300.00 2,300.00
6400 - RENTALS 0.00 0.00 0.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 13,681.89 31,270.63 0.00 0.00 0.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 134,199.96 138,600.00 144,900.00 144,900.00 152,100.00
6420 - EQUIPMENT RENT 1,149.95 665.50 0.00 0.00 0.00
6425 - EQUIPMENT RENT (IS FUND) 123,401.04 158,309.04 223,500.00 223,500.00 208,300.00
6430 - BUILDING RENT (IS FUND) 108,800.04 112,059.96 102,700.00 102,700.00 112,200.00
6435 - OTHER RENT 0.00 0.00 0.00 0.00 0.00
6435 - OTHER RENT 0.00 0.00 0.00 0.00 0.00
6472 - CONFERENCE/SCHOOL/TRAINING 30,914.71 28,650.83 25,200.00 25,200.00 25,200.00
6475 - TRAVEL/SUBSISTENCE 7,580.49 7,109.77 8,000.00 8,000.00 8,000.00
6480 - DUES 46,424.12 46,683.00 50,000.00 50,000.00 58,400.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 299.00 324.48 600.00 600.00 600.00
SUPPLIES AND SERVICES 1,121,501.49 1,110,564.11 1,202,000.00 1,177,000.00 1,202,800.00

6610 - AWARDS & DAMAGES 0.00 2,500.00 0.00 0.00 0.00
6660 - BANK FEES- NSF FEE (391.65) 0.00 0.00 0.00 0.00
MISCELLANEOUS EXPENSE (391.65) 2,500.00 0.00 0.00 0.00

6740 - EQUIPMENT 76,875.35 37,422.57 0.00 100,000.00 0.00
CAPITAL OUTLAY 76,875.35 37,422.57 0.00 100,000.00 0.00
Page 127 of 303
Total 31 - POLICE DEPARTMENT 7,527,529.70 7,795,470.53 7,980,000.00 8,224,000.00 8,694,400.00
66
2018 Annual Budget
Division: Fire
Category: Public Safety

Description of Services:

Provide fire suppression, emergency medical care, technical rescue, fire prevention education, fire and life safety
inspections, and training. Maintain the fire stations and equipment on a 24-hour basis to insure the safety and protection for
the City of Shakopee, Jackson Township, and Louisville Township.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 1,093,337 $ 1,108,334 $ 1,107,700 $ 1,109,500 $ 1,319,600
Supplies and Services 755,559 756,939 811,100 809,300 893,800
Miscellaneous 247,626 246,911 241,600 250,300 253,800
Totals $ 2,096,522 $ 2,112,184 $ 2,160,400 $ 2,169,100 $ 2,467,200

Dedicated Revenues $ 574,662 $ 491,913 $ 479,700 $ 496,500 $ 500,900

t
Expenditures by Category and Dedicated Revenue
$3,000,000

$2,500,000 f
ra
$2,000,000
Miscellaneous

$1,500,000 Supplies and Services
Personnel
$1,000,000 Dedicated Revenues
D
$500,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Fire District Population 43,151 43,561 43,940 44,370
Fire Calls 84 92 102 105
Rescue/Medical Calls 198 239 250 253
Hazard Calls 110 87 114 117
Public Assistance Calls 333 374 334 335
Total Number of Calls 725 792 800 810
Miles to Furthest City Dwelling 6 6 6 6

Page 128 of 303
67

Budget Impact:

The fire service industry is constantly evolving, and firefighters must stay up to date with the latest processes and standards
to be as safe as possible. The way we fight fires has changed because today’s materials have changed. We don’t see sofas
made from cotton batting and heavy wood anymore. We see modern couches made from petroleum-based poly fibers and
plastic, which burn hotter and faster than ever before. And when they burn, they give off carcinogens that can be inhaled
and/or absorbed through the skin unless properly protected.

Fighting fires isn’t what it used to be. Today, we respond to more than just fire calls. We respond to any and all hazards,
and it takes dedicated firefighters with the proper training to handle these calls. That’s why the Shakopee Fire Department
has always been a strong believer in continuing education for our personnel. Unfortunately, we consistently fall short of
our goals internally and by national standards. To correct the problem, the 2018 budget includes funds for a full-time
assistant fire chief. This position will develop training programs, schedule, supervise and administer a comprehensive fire
training program and tracking that meets national standards. The assistant fire chief will also be responsible for the
department in the absence of the fire chief and will assist the chief with preparing budgets and managing personnel.

The budget also includes the full-year salary and benefits for our administration captain, which restructured from the
former office assistant position mid-2017. This position has enabled us to maintain better records, provide faster more
effective customer service and maintain organization within the department.

The 2018 budget also provides funding to maintain our current level of services, such as firefighter training, vehicle and

f t
equipment maintenance, emergency medical services, technical rescue, fire prevention education, plan reviews and
inspections – all of which are vitally important to our consistently high ratings in citizen surveys. In addition, we must
continually update our equipment to meet new parameters for replacement. For example, new requirements by the National
Fire Protection Association are making drastic changes to the new Self Contained Breathing Apparatus (SCBA) that
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firefighters use at every fire scene. We will work toward meeting these standards by replacing some aging SCBA’s yearly
and spreading the cost over several budget cycles.

The fire department continually seeks grants and donations to support our budget. In 2017, we received approximately
$40,000 for training reimbursement from the Minnesota Board of Firefighter Training and Education and a $10,000
donation from the Rahr Malting Corp. towards the purchase of new rescue tools to allow for faster rescue times. We seek
D
grants in an effort to preserve fiscal accountability.

Since 2012, the Shakopee Fire Department Relief Association has not required any monetary support from the city toward
the paid-on-call firefighter pension fund. We anticipate this to continue with the recent bylaw changes that were approved
by council in 2017.

EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES
46 46 46 46

Fire
9.3%

7 7 7 8

Actual 2015 Actual 2016 Budget 2017 Budget 2018
Number of Employees (FTEs)
Paid On Call Firefighters

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Page 130 of 303
2017 Annual Budget 69

Division: 32- FIRE
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
32 - FIRE
6002 - WAGES 502,243.27 538,698.10 538,400.00 516,900.00 664,900.00
6005 - OVERTIME-FT 7,581.40 9,664.89 8,000.00 8,000.00 8,000.00
6015 - WAGES - PART TIME/TEMP 287,738.79 291,095.28 302,200.00 306,200.00 306,200.00
WAGES 797,563.46 839,458.27 848,600.00 831,100.00 979,100.00

6122 - PERA 72,601.59 77,374.54 80,700.00 80,100.00 105,900.00
6124 - FICA 14,872.44 15,451.70 37,000.00 34,800.00 35,700.00
6135 - HEALTH 75,441.61 66,354.07 71,200.00 65,900.00 84,500.00
6139 - POST EMPLOYMENT HEALTH PLAN 2,888.66 3,117.59 2,900.00 2,800.00 3,400.00
6140 - LIFE/LTD 1,441.21 5,368.28 1,500.00 1,400.00 1,900.00
6145 - DENTAL 3,026.39 3,709.49 3,500.00 3,400.00 4,000.00
6170 - WORKERS COMPENSATION 121,806.61 91,119.92 62,300.00 82,500.00 93,400.00
6180 - COMPENSATED ABSENCES 3,695.50 6,380.56 0.00 7,500.00 11,700.00
BENEFITS 295,774.01 268,876.15 259,100.00 278,400.00 340,500.00

WAGES & BENEFITS 1,093,337.47 1,108,334.42 1,107,700.00 1,109,500.00 1,319,600.00

6202 - OPERATING SUPPLIES 121,211.18 146,140.37 141,500.00 109,900.00 121,500.00
6205 - GRANT EXPENDITURES 28,550.89 3,053.93 0.00 0.00 0.00
6210 - OFFICE SUPPLIES 1,783.94 1,983.18 1,800.00 1,800.00 1,800.00
6212 - UNIFORMS/CLOTHING 17,863.07 4,807.86 5,000.00 43,000.00 35,800.00
6213 - FOOD 2,706.54 1,147.19 2,500.00 2,500.00 2,500.00

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6215 - MATERIALS 0.00 130.00 0.00 0.00 0.00
6222 - MOTOR FUELS & LUBRICANTS 18,182.52 14,554.61 20,000.00 20,000.00 20,000.00

6310 - ATTORNEY f
6230 - BUILDING MAINT SUPPLIES
6240 - EQUIPMENT MAINT SUPPLIES
2,784.18
15,613.28
0.00
3,534.85
7,443.71
502.50
3,500.00
5,200.00
600.00
3,500.00
7,200.00
600.00
3,500.00
7,200.00
600.00
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6315 - BUILDING MAINT. 31,814.86 12,787.59 20,000.00 20,000.00 20,000.00
6316 - EQUIPMENT MAINTENANCE 46,774.77 32,250.35 50,000.00 45,000.00 40,000.00
6326 - CLEANING SERVICES 1,713.00 0.00 0.00 0.00 0.00
6327 - OTHER PROF SERVICES 19,690.87 28,880.11 19,000.00 19,000.00 19,000.00
6332 - POSTAGE 3,704.49 3,621.33 3,500.00 3,500.00 3,500.00
6334 - TELEPHONE 4,387.50 5,966.67 5,100.00 5,100.00 5,100.00
6336 - PRINTING/PUBLISHING 3,708.90 3,103.98 3,000.00 3,000.00 3,000.00
D
6338 - ADVERTISING 0.00 0.00 0.00 0.00 0.00
6339 - COMPUTER ACCESS 7,603.73 5,648.46 5,300.00 5,300.00 5,300.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 26,590.00 26,200.00 23,500.00 24,400.00
6352 - LIABILITY 29,126.00 0.00 0.00 0.00 0.00
6354 - CLAIM DEDUCTIBLES 0.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6362 - ELECTRIC 39,733.61 47,993.33 37,000.00 37,000.00 37,000.00
6364 - WATER 2,611.80 3,562.19 3,000.00 3,000.00 3,000.00
6365 - GAS 17,442.91 15,200.88 21,000.00 18,000.00 17,000.00
6366 - SEWER 471.90 711.10 500.00 500.00 500.00
6367 - REFUSE 0.00 506.93 0.00 0.00 0.00
6368 - STORM 1,005.72 2,141.62 1,500.00 2,000.00 1,800.00
6410 - SOFTWARE - ANNUAL FEES 1,730.83 3,958.00 4,000.00 4,000.00 4,000.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 26,400.00 26,400.00 27,600.00 27,600.00 29,000.00
6420 - EQUIPMENT RENT 43.55 113.95 0.00 0.00 0.00
6425 - EQUIPMENT RENT (IS FUND) 149,333.04 177,954.96 214,000.00 214,000.00 287,700.00
6430 - BUILDING RENT (IS FUND) 81,600.00 84,050.04 99,300.00 99,300.00 108,600.00
6472 - CONFERENCE/SCHOOL/TRAINING 27,360.60 20,376.41 25,000.00 25,000.00 26,000.00
6475 - TRAVEL/SUBSISTENCE 15,489.44 36,629.99 30,000.00 30,000.00 30,000.00
6480 - DUES 33,825.00 33,304.00 34,000.00 34,000.00 34,000.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 1,290.50 1,889.00 2,000.00 2,000.00 2,000.00
SUPPLIES AND SERVICES 755,558.62 756,939.09 811,100.00 809,300.00 893,800.00

6630 - PAYMENT TO FIRE RELIEF 247,626.18 246,910.37 241,600.00 250,300.00 253,800.00
6650 - CREDIT CARD FEES 0.00 0.21 0.00 0.00 0.00
MISCELLANEOUS EXPENSE 247,626.18 246,910.58 241,600.00 250,300.00 253,800.00

CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00
Page 131 of 303
Total 32 - FIRE 2,096,522.27 2,112,184.09 2,160,400.00 2,169,100.00 2,467,200.00
70
2018 Annual Budget
Division: Building Inspections
Category: Public Safety

Description of Services:

Provide effective and timely review of building permit and other building related applications and inspections to the City’s
constituents and outside parties.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 450,019 $ 468,591 $ 555,800 $ 586,100 $ 584,600
Supplies and Services 189,588 241,054 234,300 226,740 226,000
Miscellaneous 6,112 6,022 6,100 - -
Totals $ 645,719 $ 715,667 $ 796,200 $ 812,840 $ 810,600

Dedicated Revenues $ 1,301,771 $ 1,802,282 $ 943,700 $ 1,183,900 $ 1,063,000

Expenditures by Category and Dedicated Revenue

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$2,000,000

$1,800,000
$1,600,000

$1,400,000
f
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$1,200,000 Miscellaneous

$1,000,000 Supplies and Services
Personnel
$800,000
Dedicated Revenues
$600,000

$400,000
D
$200,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Inspections 6,872 5,130 4,922 7,000
Number of Permits 3,653 2,845 3,048 3,500
Average Inspection/Employee 1,375 1,283 1,969 2,800

Page 132 of 303
71

Budget Impact:

The Building Inspection Division’s priority is to ensure that customers, whether homeowners or developers, receive a
project that meets industry standards and provides a safe environment to live, work or shop in. This includes inspecting
everything from a million-square-foot warehouse to a backyard deck. Inspections require a lot of time in the field, and like
the mailman, we deliver that service in heat, rain, sleet or snow.

With more than 3,300 permits in 2017, inspectors carried out more than 5,500 inspections. As construction and codes get
more complicated, the city has been looking at ways to give inspectors more time in the field and allow customers the
ability to apply for permits at any time.

This past year, we implemented ProjectDox and ePermits. These programs allow applicants to apply and pay for a permit
online and to submit drawings electronically 24 hours a day. In 2017, we created a new permit coordinator position, which
processed more than 1,700 ePermits and served as customers’ single point of contact for permit information. This software
also allows permit status and comments to be available in real time to applicants, reducing permit review times and
allowing applicants to make any necessary changes and resubmit for a faster turnaround.

In late 2017, the building inspectors also began inspecting landscaping on development projects. This is to make sure that
plant materials are properly placed and planted and that damaged or dead materials are replaced prior to the warranty
period.

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In 2018, we will be implementing online inspections and electronic field inspections. This will allow inspectors to access
electronic drawings in the field along with notes and comments. City staff will be able to complete inspections in real time,
allowing more time in the field. We will also be implementing a completely paperless application system. Customers at the
city hall counter will be able to enter permits directly into our system.
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EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES

5 5.1 5.1 5.1
Building
Inspections
D
3.0%

Actual 2015 Actual 2016 Budget 2017 Budget 2018
Number of Employees (FTEs)

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72

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2017 Annual Budget 73

Division: 33- BUILDING INSPECTIONS
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
33 - BUILDING INSPECTIONS
6002 - WAGES 335,026.11 353,463.41 438,500.00 448,600.00 438,000.00
6005 - OVERTIME-FT 161.64 1,026.75 0.00 0.00 0.00
6015 - WAGES - PART TIME/TEMP 0.00 0.00 0.00 0.00 0.00
WAGES 335,187.75 354,490.16 438,500.00 448,600.00 438,000.00

6122 - PERA 25,596.73 26,905.10 33,600.00 34,200.00 33,500.00
6124 - FICA 23,503.30 25,125.53 33,200.00 33,900.00 33,100.00
6135 - HEALTH 49,074.83 43,833.73 43,200.00 56,300.00 65,600.00
6139 - POST EMPLOYMENT HEALTH PLAN 1,835.30 2,000.30 2,100.00 2,100.00 2,100.00
6140 - LIFE/LTD 977.47 998.57 1,100.00 1,100.00 1,100.00
6145 - DENTAL 2,229.49 2,354.08 2,500.00 2,500.00 2,500.00
6170 - WORKERS COMPENSATION 3,046.15 2,352.58 1,600.00 1,700.00 1,700.00
6180 - COMPENSATED ABSENCES 8,567.88 10,531.23 0.00 5,700.00 7,000.00
BENEFITS 114,831.15 114,101.12 117,300.00 137,500.00 146,600.00

WAGES & BENEFITS 450,018.90 468,591.28 555,800.00 586,100.00 584,600.00

6202 - OPERATING SUPPLIES 1,941.52 4,756.35 500.00 1,000.00 1,100.00
6204 - FURNISHINGS (NOT CAPITALIZED) 0.00 5,259.56 0.00 0.00 0.00
6210 - OFFICE SUPPLIES
6212 - UNIFORMS/CLOTHING
6222 - MOTOR FUELS & LUBRICANTS
6240 - EQUIPMENT MAINT SUPPLIES
f t 536.58
831.04
2,249.59
976.54
364.92
2,273.44
1,812.59
1,377.21
500.00
2,000.00
2,200.00
500.00
500.00
2,000.00
2,200.00
500.00
500.00
2,000.00
2,200.00
500.00
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6310 - ATTORNEY 113.75 430.00 600.00 600.00 700.00
6314 - COMPUTER SERVICES 0.00 0.00 0.00 0.00 500.00
6316 - EQUIPMENT MAINTENANCE 3,433.50 0.00 5,000.00 5,000.00 5,000.00
6327 - OTHER PROF SERVICES 103,290.90 142,487.34 100,000.00 100,000.00 100,000.00
6332 - POSTAGE 397.85 447.96 600.00 600.00 600.00
6334 - TELEPHONE 3,387.11 2,673.85 2,500.00 2,500.00 2,500.00
D
6336 - PRINTING/PUBLISHING 2,944.07 2,804.64 2,700.00 2,700.00 2,700.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 4,710.00 4,600.00 4,940.00 5,200.00
6352 - LIABILITY 4,606.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 31,124.00 36,038.00 63,600.00 55,100.00 56,300.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 11,000.04 11,000.04 11,500.00 11,500.00 12,100.00
6420 - EQUIPMENT RENT 53.03 65.04 10,000.00 10,000.00 10,000.00
6425 - EQUIPMENT RENT (IS FUND) 5,342.04 5,541.96 5,600.00 5,600.00 2,500.00
6430 - BUILDING RENT (IS FUND) 12,570.00 12,950.04 17,300.00 17,300.00 15,900.00
6472 - CONFERENCE/SCHOOL/TRAINING 2,844.00 3,627.13 2,500.00 2,500.00 3,000.00
6475 - TRAVEL/SUBSISTENCE 333.93 550.06 600.00 700.00 1,100.00
6480 - DUES 880.00 695.00 800.00 800.00 900.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 732.98 1,188.49 700.00 700.00 700.00
SUPPLIES AND SERVICES 189,588.47 241,053.62 234,300.00 226,740.00 226,000.00

6650 - CREDIT CARD FEES 6,168.36 6,048.16 6,000.00 0.00 0.00
6660 - BANK FEES- NSF FEE (56.00) (26.05) 100.00 0.00 0.00
6661 - CASH SHORT 0.00 0.16 0.00 0.00 0.00
MISCELLANEOUS EXPENSE 6,112.36 6,022.27 6,100.00 0.00 0.00

Total 33 - BUILDING INSPECTIONS 645,719.73 715,667.17 796,200.00 812,840.00 810,600.00

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75

2018 Annual Budget Operating Budget

Public Works
Expenditures as % of General Fund
Divisions:

The main divisions under Public Works consist of the
following:

Engineering
Street
Fleet

Public Works
13.1%

f t Project Coordinator

Senior Engineering
Technician
ra
Assistant City Engineering
Engineer Technician

Administrative
GIS Specialist
Assistant
Mayor & Council

Public Works Project Engineer
D
City Administrator
Director/Engineer
Maintenance
Street Foreman
Operator
Street/Utility
Supervisor
Senior Public
Works Technician
Public Works Administrative
Superintendent Assistant

Lead Mechanic Mechanic

Page 137 of 303
76
2018 Annual Budget
Division: Engineering
Category: Public Works

Description of Services:

Conduct field investigations, collect engineering data and specify the criteria for the investigations. Furnish designs,
drawings, specifications and criteria. Secure bids, assist with contract rewards, and oversee and inspect construction.
Testing and approving all sanitary sewer, storm sewer and roadway construction projects. Prepare all reports and studies
required to preserve Municipal State Aid Funding received by the City. Review all public facilities proposed in the City,
Wetland Conservation Act administration, review of building permits, Right of Way Management and Permitting,
providing engineering assistance to other Departments, review technical engineering material and provide for City Council,
City staff, City Commissions and Committees.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 559,065 $ 518,217 $ 664,800 $ 643,600 $ 689,600
Supplies and Services 83,900 89,743 121,400 126,850 128,000
Miscellaneous (22) (26) - - -
Totals $ 642,943 $ 607,934 $ 786,200 $ 770,450 $ 817,600

Dedicated Revenues

f $ 538,983 $

t 663,355

Expenditures by Category and Dedicated Revenue
$ 581,000 $ 690,300 $ 666,000
ra
$900,000

$800,000

$700,000

$600,000
Miscellaneous
D
$500,000
Supplies and Services
$400,000 Personnel
$300,000 Dedicated Revenues

$200,000

$100,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Projects 9 6 15 10
Value of Projects $4,300,000 $2,451,000 $10,421,000 $7,870,000
Number of Private Subdivision Permits Issued 2 2 3 4
Number of Private Grading Permits Issued 11 12 11 11
Number of ROW Permits Issued 720 670 650 650

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77

Budget Impact:

If your patience survived a city’s reconstruction projects in your neighborhood, CONGRATULATIONS! Road and utility
construction projects equate to one big nuisance: roads closed, detours, access issues, noise, dust, periodic loss of water
service, etc. How more disrupting can we be to your everyday life for a summer?

Keeping the city’s infrastructure maintained to a sustainable level keeps a community viable. The Engineering Division
carries out the strategic infrastructure planning to do so from concept to design, from construction management to asset
management. Engineering staff are consistently challenged with being experts in a wide range of infrastructure
management and design, traffic safety, transportation planning, materials testing, project management, natural resources,
contract management, underground utilities, surveying, private development and the many different multi-jurisdictional
layers of laws, rules and regulations that the city must abide by.

Our department consistently seeks the continuing education to ensure we stay sharp in our expertise and all the latest and
greatest technologies. Thank you in advance for your patience in all that we do.

With a new building and recent staff changes, our division is looking forward to improving our system service and internal
systems in 2018. We anticipate this will be a year of improvements in how we do business internally and in our partnership
with other city departments, particularly the Department of Planning and Development.

t
EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES
7.75 7.75
f 8 8
Engineering
3.1%
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Actual 2015 Actual 2016 Budget 2017 Budget 2018
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Number of Employees (FTEs)

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2017 Annual Budget 79

Division: 41- ENGINEERING
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
41 - ENGINEERING
6002 - WAGES 410,879.76 375,682.66 498,600.00 457,500.00 489,900.00
6005 - OVERTIME-FT 18,466.99 21,006.61 12,000.00 17,000.00 12,000.00
6015 - WAGES - PART TIME/TEMP 0.00 5,310.42 9,000.00 5,900.00 6,000.00
6017 - OVERTIME-PART TIME/TEMP 0.00 78.09 0.00 0.00 0.00
WAGES 429,346.75 402,077.78 519,600.00 480,400.00 507,900.00

6122 - PERA 31,897.23 29,602.16 38,700.00 35,700.00 37,600.00
6124 - FICA 30,906.96 29,229.17 40,200.00 36,800.00 38,900.00
6135 - HEALTH 43,325.18 38,079.52 54,200.00 69,600.00 81,000.00
6139 - POST EMPLOYMENT HEALTH PLAN 2,148.92 2,154.80 3,400.00 3,200.00 3,400.00
6140 - LIFE/LTD 1,178.24 1,089.32 1,900.00 1,800.00 1,900.00
6145 - DENTAL 2,291.29 2,249.84 4,000.00 3,900.00 4,000.00
6170 - WORKERS COMPENSATION 3,273.41 2,240.39 2,800.00 2,800.00 3,000.00
6180 - COMPENSATED ABSENCES 14,696.70 4,417.83 0.00 9,400.00 11,900.00
6186 - PENSION EXPENSE 0.00 7,076.00 0.00 0.00 0.00
BENEFITS 129,717.93 116,139.03 145,200.00 163,200.00 181,700.00

WAGES & BENEFITS 559,064.68 518,216.81 664,800.00 643,600.00 689,600.00

t
6202 - OPERATING SUPPLIES 510.16 1,136.20 6,000.00 8,000.00 6,000.00
6210 - OFFICE SUPPLIES 1,416.89 2,541.31 2,700.00 2,700.00 2,700.00
6212 - UNIFORMS/CLOTHING
6213 - FOOD
6222 - MOTOR FUELS & LUBRICANTS
f 0.00
220.89
1,826.44
0.00
260.83
1,455.59
250.00
200.00
2,500.00
300.00
200.00
2,500.00
300.00
200.00
2,500.00
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6240 - EQUIPMENT MAINT SUPPLIES 2,280.15 383.38 2,000.00 1,000.00 2,000.00
6250 - MERCHANDISE 1,220.70 0.00 0.00 0.00 0.00
6310 - ATTORNEY 1,772.50 791.25 5,250.00 2,800.00 4,300.00
6312 - ENGINEERING/DESIGN CONSULTANT 6,830.13 18,384.25 15,000.00 25,000.00 19,000.00
6316 - EQUIPMENT MAINTENANCE 0.00 578.15 0.00 0.00 0.00
6318 - FILING FEES 104.00 46.00 0.00 0.00 0.00
D
6327 - OTHER PROF SERVICES 455.30 22.00 6,500.00 1,500.00 3,500.00
6332 - POSTAGE 1,696.23 807.05 1,000.00 800.00 1,000.00
6334 - TELEPHONE 5,792.05 5,152.29 5,000.00 5,300.00 5,300.00
6336 - PRINTING/PUBLISHING 3,297.07 2,755.17 2,000.00 2,000.00 2,000.00
6339 - COMPUTER ACCESS 0.00 1,257.93 0.00 0.00 600.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 6,560.00 6,400.00 6,250.00 6,500.00
6352 - LIABILITY 6,167.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 11,243.95 7,986.57 8,400.00 11,900.00 14,400.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 24,200.04 21,999.96 23,000.00 23,000.00 24,200.00
6420 - EQUIPMENT RENT 721.61 101.39 0.00 0.00 0.00
6425 - EQUIPMENT RENT (IS FUND) 3,680.04 8,067.96 10,300.00 10,300.00 11,500.00
6430 - BUILDING RENT (IS FUND) 4,959.96 5,109.96 19,400.00 19,400.00 16,900.00
6472 - CONFERENCE/SCHOOL/TRAINING 3,325.00 1,888.80 3,500.00 2,700.00 3,500.00
6475 - TRAVEL/SUBSISTENCE 1,708.89 1,946.22 1,000.00 600.00 600.00
6480 - DUES 307.50 437.75 750.00 400.00 800.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 163.00 73.28 250.00 200.00 200.00
SUPPLIES AND SERVICES 83,899.50 89,743.29 121,400.00 126,850.00 128,000.00

6650 - CREDIT CARD FEES 0.00 0.05 0.00 0.00 0.00
6660 - BANK FEES- NSF FEE (22.00) (26.00) 0.00 0.00 0.00
MISCELLANEOUS EXPENSE (22.00) (25.95) 0.00 0.00 0.00

CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00
Page 141 of 303
Total 41 - ENGINEERING 642,942.18 607,934.15 786,200.00 770,450.00 817,600.00
80
2018 Annual Budget
Division: Street Maintenance
Category: Public Works

Description of Services:

Maintain bituminous and gravel roadways/alleys, traffic signs/striping, snowplowing/ice control, street sign
fabrication/installation, boulevard tree trimming/removal, and disease tree prevention.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 720,142 $ 811,531 $ 868,400 $ 856,900 $ 868,500
Supplies and Services 1,281,173 1,190,884 1,282,700 1,260,260 1,333,200
Miscellaneous (26) 2,500 - 1,800 -
Totals $ 2,001,289 $ 2,004,915 $ 2,151,100 $ 2,118,960 $ 2,201,700

Dedicated Revenues $ 717,836 $ 580,075 $ 568,600 $ 594,300 $ 471,900

Expenditures by Category and Dedicated Revenue

t
$2,500,000

$2,000,000
f
ra
$1,500,000 Miscellaneous
Supplies and Services
Personnel
$1,000,000
Dedicated Revenues

$500,000
D
$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Street Miles 153.8 154.3 156.1 158.3
Streets Sealcoated (in CL-Miles) 13.8 10.3 13.3 12.0
Alley Miles 10.3 10.3 10.3 10.3
Alleys Paved (Miles) Not Available 1.90 2.01 2.28
Number of Street Lights Not Available 2,348 2,348 2,400
Number of Street lights replaced (Poles/Light
Fixtures/Lights Repaired) 15/18/6 14/12/13 8/9/6 10/1,000/10
Number of Signs Not Available 4,222 4,312 4,300
Number of Signs replaced Not Available 372 230 300
Snowplowing Occurrences 15 11 15 15

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81

Budget Impact:

If there is a pothole in the street, who do you call? Tree that blew down across the road? Sign knocked down by an errant
vehicle? Mailbox knocked over by a snowplow? Another pass by the snowplow that filled in your driveway again (insert
expletive here)? Old mattress and garbage dumped on city property? Yep, most of these issues are addressed by the Streets
Maintenance Division.

The city has 11 crews assigned to the Streets Maintenance Division, Sewer and Surface Water Divisions that maintain the
156 miles of city streets and utilities. Thanks to strategic planning by the city, the condition of Shakopee’s streets is among
the top cities throughout the metro and state.

When it comes to snow and ice control events, it is “all hands-on deck.” In addition to the streets crews, the parks crews
and mechanics also jump in the equipment to plow more than 250 miles of streets, alleys, trails and sidewalks in addition to
the many city facility parking lots. Although it doesn’t snow like it did back in the day, stay tuned. We’re bound to get a
lunker snow storm every now and again.

EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES
8 8 8 8

t
Street
Maintenance
8.3%

f
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Actual 2015 Actual 2016 Budget 2017 Budget 2018
Number of Employees (FTEs)
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2017 Annual Budget 83

Division: 42- STREET MAINTENANCE
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
42 - STREET MAINTENANCE
6002 - WAGES 491,398.00 545,384.54 576,500.00 566,300.00 559,800.00
6005 - OVERTIME-FT 15,603.99 30,999.28 37,800.00 37,500.00 37,500.00
6015 - WAGES - PART TIME/TEMP 25,900.02 19,152.58 32,000.00 27,500.00 28,200.00
6017 - OVERTIME-PART TIME/TEMP 0.00 0.00 0.00 0.00 0.00
WAGES 532,902.01 595,536.40 646,300.00 631,300.00 625,500.00

6122 - PERA 37,980.35 43,228.79 46,100.00 45,100.00 44,800.00
6124 - FICA 37,592.94 42,173.95 49,600.00 47,900.00 47,500.00
6135 - HEALTH 73,636.59 78,710.60 82,900.00 81,100.00 93,800.00
6139 - POST EMPLOYMENT HEALTH PLAN 3,179.83 3,586.21 3,500.00 3,500.00 3,500.00
6140 - LIFE/LTD 1,407.80 1,667.52 1,600.00 1,600.00 1,700.00
6145 - DENTAL 3,705.70 4,361.25 4,300.00 4,300.00 4,300.00
6170 - WORKERS COMPENSATION 17,070.93 25,045.99 34,100.00 33,500.00 36,700.00
6180 - COMPENSATED ABSENCES 12,665.90 17,219.80 0.00 8,600.00 10,700.00
BENEFITS 187,240.04 215,994.11 222,100.00 225,600.00 243,000.00

WAGES & BENEFITS 720,142.05 811,530.51 868,400.00 856,900.00 868,500.00

6202 - OPERATING SUPPLIES 43,781.77 53,222.45 52,700.00 51,300.00 52,000.00
6204 - FURNISHINGS (NOT CAPITALIZED) 259.99 270.67 0.00 2,000.00 0.00
6210 - OFFICE SUPPLIES 947.28 903.76 900.00 100.00 300.00
6212 - UNIFORMS/CLOTHING 11,835.41 12,610.54 13,000.00 13,000.00 13,000.00
6213 - FOOD 326.13 663.03 300.00 300.00 300.00

t
6215 - MATERIALS 137,137.75 148,589.63 132,500.00 129,700.00 134,500.00
6222 - MOTOR FUELS & LUBRICANTS 29,889.59 27,318.64 42,700.00 35,700.00 40,700.00
6230 - BUILDING MAINT SUPPLIES 7,826.02 3,909.56 3,500.00 7,000.00 7,000.00

6250 - MERCHANDISE
6310 - ATTORNEY
f
6240 - EQUIPMENT MAINT SUPPLIES 36,117.71
(170.33)
175.00
37,412.04
0.00
0.00
35,800.00
0.00
0.00
30,400.00
0.00
0.00
30,000.00
0.00
0.00
ra
6315 - BUILDING MAINT. 21,295.61 18,756.34 20,000.00 22,900.00 26,000.00
6316 - EQUIPMENT MAINTENANCE 50,035.73 98,934.24 50,000.00 56,000.00 55,000.00
6322 - PAVEMENT PRESERVATION 527,216.61 359,346.26 420,000.00 422,000.00 420,000.00
6326 - CLEANING SERVICES 0.00 0.00 0.00 0.00 18,600.00
6327 - OTHER PROF SERVICES 77,221.57 49,565.45 83,000.00 77,000.00 81,500.00
6332 - POSTAGE 237.95 42.09 100.00 100.00 100.00
6334 - TELEPHONE 4,659.31 4,732.94 4,700.00 4,700.00 4,700.00
D
6336 - PRINTING/PUBLISHING 3,386.47 2,824.50 3,300.00 3,300.00 3,300.00
6338 - ADVERTISING 0.00 0.00 0.00 0.00 0.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 45,540.00 44,700.00 40,560.00 42,100.00
6352 - LIABILITY 48,431.00 0.00 0.00 0.00 0.00
6354 - CLAIM DEDUCTIBLES 0.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6362 - ELECTRIC 69,353.75 81,432.13 69,000.00 69,000.00 69,000.00
6364 - WATER 5,601.26 5,777.30 6,000.00 6,000.00 6,000.00
6365 - GAS 29,209.60 19,649.38 30,000.00 30,000.00 30,000.00
6366 - SEWER 3,748.71 4,555.52 4,000.00 4,000.00 4,000.00
6367 - REFUSE 1,345.25 1,772.38 10,000.00 4,200.00 10,200.00
6368 - STORM 4,866.97 4,249.70 5,000.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 3,902.50 902.50 0.00 900.00 1,000.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 21,999.96 21,999.96 23,000.00 23,000.00 24,200.00
6420 - EQUIPMENT RENT 31.05 1,217.45 0.00 0.00 0.00
6425 - EQUIPMENT RENT (IS FUND) 109,988.04 153,216.00 188,200.00 188,200.00 214,300.00
6430 - BUILDING RENT (IS FUND) 27,300.00 28,119.96 33,700.00 33,700.00 40,200.00
6435 - OTHER RENT 0.00 0.00 0.00 0.00 0.00
6472 - CONFERENCE/SCHOOL/TRAINING 2,416.95 2,878.60 5,300.00 4,400.00 4,400.00
6475 - TRAVEL/SUBSISTENCE 152.00 0.00 800.00 0.00 0.00
6480 - DUES 308.12 349.75 300.00 500.00 500.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 338.00 121.12 200.00 300.00 300.00
SUPPLIES AND SERVICES 1,281,172.73 1,190,883.89 1,282,700.00 1,260,260.00 1,333,200.00

6610 - AWARDS & DAMAGES 0.00 2,500.00 0.00 1,800.00 0.00
6660 - BANK FEES- NSF FEE (26.00) 0.00 0.00 0.00 0.00
MISCELLANEOUS EXPENSE (26.00) 2,500.00 0.00 1,800.00 0.00

CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00
Page 145 of 303
Total 42 - STREET MAINTENANCE 2,001,288.78 2,004,914.40 2,151,100.00 2,118,960.00 2,201,700.00
84
2018 Annual Budget
Division: Fleet
Category: Public Works

Description of Services:

Maintain vehicles/equipment in streets, park, administration, police, fire and other fleet areas, by preparing vehicle
evaluation reports for all departments. Repairs for vehicles and equipment are billed to the respective departments. The
Fleet area also operate a car and truck wash for government vehicles and operate fueling stations for city, county, school
district and SPUC vehicles.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 301,799 $ 346,370 $ 353,200 $ 354,300 $ 375,500
Supplies and Services 90,254 101,954 81,800 89,760 88,700
Totals $ 392,053 $ 448,324 $ 435,000 $ 444,060 $ 464,200

Dedicated Revenues $ 16,873 $ 9,683 $ 12,000 $ 10,500 $ 9,500

t
Expenditures by Category and Dedicated Revenue
$500,000

$450,000
$400,000 f
ra
$350,000
$300,000
Supplies and Services
$250,000
Personnel
$200,000 Dedicated Revenues
$150,000
D
$100,000
$50,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Vehicles/Pieces of Equipment 367 369 373 364
Gallons of Diesel Used 36,007 38,609 38,321 38,500
Gallons of Unleaded Used 53,712 55,868 55,627 56,000
Car/Truck Washes 1,436 1,541 1,578 1,600

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85

Budget Impact:

Police squads. Fire trucks. Lawn mowers. Gas weed whips. Staff vehicles. Street sweepers. Loaders. Snowplow trucks.
Snow Blowers. The city has nearly 400 pieces of equipment and vehicles in its inventory. It takes a lot of equipment to
support the many functions of the city. To some people’s surprise, only three mechanics at the city’s full-service garage
maintain this very diverse vehicle and equipment inventory, keeping a very high standard of maintenance.

In addition to thousands of maintenance and repair services throughout the year, the city’s garage runs a fuel dispensary
system that provides fuel to the city’s fleet, as well as Scott County, the Shakopee School District and Shakopee Public
Utilities vehicles. About 95,000 gallons of fuel is dispensed annually.

If you see a city vehicle that is dirty, we hope it is headed to the city’s car wash. The city has an automatic car wash, with a
count of almost 1,600 washes in 2017. In addition to the car wash, the city operates an automatic truck wash. After every
snow and ice-control event, the trucks head through the truck wash to wash off the salt and grime, helping to extend the
service life of the city’s trucks. We all know what salt does to our vehicles in Minnesota.

EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES

4 4 4 4 Fleet

t
1.7%

f
ra
Actual 2015 Actual 2016 Budget 2017 Budget 2018
Number of Employees (FTEs)
D

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2017 Annual Budget 87

Division: 44- FLEET
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
44 - FLEET
6002 - WAGES 208,593.77 236,025.06 243,200.00 242,400.00 250,900.00
6005 - OVERTIME-FT 1,875.43 923.00 1,700.00 1,700.00 1,700.00
6015 - WAGES - PART TIME/TEMP 8,690.73 2,665.60 9,400.00 7,500.00 7,800.00
WAGES 219,159.93 239,613.66 254,300.00 251,600.00 260,400.00

6122 - PERA 15,785.35 17,772.20 18,500.00 18,300.00 18,900.00
6124 - FICA 15,344.91 16,391.45 19,500.00 19,300.00 19,900.00
6135 - HEALTH 35,816.35 40,322.68 50,200.00 50,000.00 59,700.00
6139 - POST EMPLOYMENT HEALTH PLAN 1,329.20 1,473.66 1,700.00 1,700.00 1,700.00
6140 - LIFE/LTD 604.63 683.19 800.00 700.00 800.00
6145 - DENTAL 1,554.82 1,736.67 2,000.00 2,000.00 2,000.00
6160 - UNEMPLOYMENT 0.00 519.96 0.00 0.00 0.00
6170 - WORKERS COMPENSATION 8,244.99 9,723.93 6,200.00 6,800.00 7,200.00
6180 - COMPENSATED ABSENCES 3,958.37 18,132.84 0.00 3,900.00 4,900.00
BENEFITS 82,638.62 106,756.58 98,900.00 102,700.00 115,100.00

WAGES & BENEFITS 301,798.55 346,370.24 353,200.00 354,300.00 375,500.00

6202 - OPERATING SUPPLIES 5,968.41 8,947.84 12,200.00 10,100.00 10,200.00
6203 - TOOLS
6204 - FURNISHINGS (NOT CAPITALIZED)
6210 - OFFICE SUPPLIES
6212 - UNIFORMS/CLOTHING
f t 3,396.79
259.99
482.55
4,261.58
87.09
26,781.24
113.74
4,762.68
1,500.00
0.00
300.00
4,500.00
500.00
0.00
150.00
5,000.00
500.00
0.00
200.00
5,000.00
ra
6213 - FOOD 60.32 168.22 200.00 100.00 100.00
6222 - MOTOR FUELS & LUBRICANTS 1,178.03 5,220.49 600.00 700.00 700.00
6240 - EQUIPMENT MAINT SUPPLIES (8,652.95) (7,635.32) (8,700.00) 12,000.00 12,000.00
6250 - MERCHANDISE 14,844.97 2,629.88 15,000.00 0.00 0.00
6315 - BUILDING MAINT. 0.00 0.00 0.00 0.00 0.00
6316 - EQUIPMENT MAINTENANCE 7,921.95 5,669.50 8,000.00 7,800.00 8,300.00
D
6327 - OTHER PROF SERVICES 322.00 158.00 1,500.00 500.00 500.00
6332 - POSTAGE 0.00 19.18 0.00 0.00 0.00
6334 - TELEPHONE 2,050.98 2,002.41 2,000.00 2,000.00 2,000.00
6336 - PRINTING/PUBLISHING 1,229.39 1,141.24 1,000.00 500.00 1,000.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 2,650.00 2,600.00 3,060.00 3,100.00
6352 - LIABILITY 2,068.00 0.00 0.00 0.00 0.00
6354 - CLAIM DEDUCTIBLES 10,077.00 0.00 0.00 0.00 0.00
6362 - ELECTRIC 3,395.09 3,535.95 3,000.00 3,000.00 3,000.00
6364 - WATER 508.80 581.00 400.00 500.00 500.00
6410 - SOFTWARE - ANNUAL FEES 1,433.00 5,443.75 11,600.00 17,525.00 11,600.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 11,000.04 11,000.04 11,500.00 11,500.00 12,100.00
6420 - EQUIPMENT RENT 0.00 72.36 0.00 0.00 0.00
6430 - BUILDING RENT (IS FUND) 27,300.00 28,119.96 14,000.00 14,000.00 17,000.00
6472 - CONFERENCE/SCHOOL/TRAINING 912.90 446.85 500.00 800.00 800.00
6475 - TRAVEL/SUBSISTENCE 0.00 8.00 0.00 0.00 0.00
6480 - DUES 113.50 30.00 100.00 25.00 100.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 121.75 0.00 0.00 0.00 0.00
SUPPLIES AND SERVICES 90,254.09 101,954.10 81,800.00 89,760.00 88,700.00

CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00

Total 44 - FLEET 392,052.64 448,324.34 435,000.00 444,060.00 464,200.00

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D

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2018 Annual Budget Operating Budget

Park and Recreation
Expenditures as % of General Fund
Divisions:

The main divisions under Park and Recreation consist
of the following:

Park Maintenance
Natural Resources
Recreation

Park and
Recreation
22.5%

f
Public Works
Director/Engineer

t
Public Works
Superintendent

Water Resources/
Park Supervisor Park Lead Maintenance Operator
ra
Environmental Engineer
Mayor & Council

Administrative Assistant

City Administrator

Recreation Supervisor

Facilities Manager
D
Parks and Recreation
Director
Arena Lead Worker

Lifeguard

Building Maintenance
Maintenance Worker
Manager

Page 151 of 303
90
2018 Annual Budget
Division: Park Maintenance
Category: Park and Recreation

Description of Services:

Provide public services to maintain the investment of infrastructure in parks and public grounds.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 864,422 $ 849,495 $ 868,100 $ 894,200 $ 933,400
Supplies and Services 707,792 751,895 1,068,200 1,040,520 1,126,900
Totals $ 1,572,214 $ 1,601,390 $ 1,936,300 $ 1,934,720 $ 2,060,300

Dedicated Revenues $ 11,247 $ 43,806 $ 21,000 $ 18,000 $ 20,000

Expenditures by Category and Dedicated Revenue
$2,500,000

t
$2,000,000

$1,500,000
f Supplies and Services
ra
Personnel
$1,000,000 Dedicated Revenues

$500,000

$-
D
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Acres of Land Mowed 194 194 194 197
Playgrounds 27 27 27 27
Outdoor Ice Rinks Maintained 10 10 12 12
Sports Fields Maintained 93 93 93 94
Park Facility Restrooms Maintained 14 14 14 14

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91

Budget Impact:

It takes a lot to maintain the facilities and grounds for one of the largest property owners in Shakopee – the city. How do
you maintain 662.4 acres of parks/open space land with 43 parks, 27 playgrounds, 93 sports fields and 194 acres to be
mowed. With great and efficient staff! The Parks Maintenance Division consists of nine full-time and 14 seasonal staff that
do it all.

In addition to the routine mowing, field preparation, park shelter maintenance, skating/hockey rink maintenance, snow
plowing of trails, etc., the park maintenance staff oversaw several projects in 2017, including the painting of Schleper
Stadium, replacement of playground equipment at Emerald Lane and Hiawatha parks, roof replacement and painting of the
gazebo on Levee Drive, construction of the Shakopee Fun For All, ADA-compliant playground in Lions Park and
reconstruction of the pedestrian trail at Muenchow Fields. Using our own equipment and crews, city staff also reconfigured
ball field #8 at Tahpah Park so it can support sanctioned tournaments, reconfigured ball field #1 in Muenchow Fields to
support its usage and constructed a new 120-foot-by-240-foot football/soccer playfield in Tahpah Park to mention a few.
Expect more of the same in 2018.

With such an expansive, heavy workload and with the goal of maintaining top-notch facilities to serve our residents’
sporting, recreation and active living events, it takes a dedicated, well-experienced crew. Next time you see parks crews
mowing the ball fields or plowing the snow off a trail, give them a wave.

t
EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES
9 9

f 9 9

Park Maintenance
ra
7.7%

Actual 2015 Actual 2016 Budget 2017 Budget 2018
D
Number of Employees (FTEs)

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92

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D

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2017 Annual Budget 93

Division: 46- PARK MAINTENANCE
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
46 - PARK MAINTENANCE
6002 - WAGES 560,675.68 573,731.27 571,800.00 584,500.00 600,500.00
6005 - OVERTIME-FT 7,054.97 9,679.09 12,300.00 12,400.00 12,300.00
6015 - WAGES - PART TIME/TEMP 58,374.09 42,023.21 80,400.00 82,100.00 84,200.00
6017 - OVERTIME-PART TIME/TEMP 84.40 0.00 0.00 0.00 0.00
WAGES 626,189.14 625,433.57 664,500.00 679,000.00 697,000.00

6122 - PERA 42,288.60 43,617.82 44,200.00 45,100.00 46,200.00
6124 - FICA 45,305.43 45,037.41 49,500.00 50,700.00 53,500.00
6135 - HEALTH 81,315.36 70,200.77 75,900.00 75,900.00 90,400.00
6139 - POST EMPLOYMENT HEALTH PLAN 3,669.57 3,834.55 3,800.00 3,800.00 3,800.00
6140 - LIFE/LTD 1,591.44 1,667.45 1,700.00 1,700.00 1,700.00
6145 - DENTAL 4,442.63 4,525.19 4,500.00 4,500.00 4,500.00
6170 - WORKERS COMPENSATION 36,257.14 38,426.85 24,000.00 25,100.00 25,900.00
6180 - COMPENSATED ABSENCES 23,362.51 16,751.51 0.00 8,400.00 10,400.00
BENEFITS 238,232.68 224,061.55 203,600.00 215,200.00 236,400.00

WAGES & BENEFITS 864,421.82 849,495.12 868,100.00 894,200.00 933,400.00

6202 - OPERATING SUPPLIES 49,202.91 31,117.93 43,000.00 44,700.00 45,700.00
6204 - FURNISHINGS (NOT CAPITALIZED) 5,138.92 6,750.00 0.00 0.00 0.00
6210 - OFFICE SUPPLIES 29.02 155.62 200.00 100.00 100.00
6212 - UNIFORMS/CLOTHING 13,643.81 15,514.51 15,000.00 15,000.00 15,000.00
6213 - FOOD 238.47 214.50 300.00 200.00 200.00

t
6215 - MATERIALS 30,337.74 25,697.88 46,000.00 40,000.00 40,000.00
6222 - MOTOR FUELS & LUBRICANTS 28,031.26 25,560.35 34,500.00 30,500.00 34,500.00

6250 - MERCHANDISE
f
6230 - BUILDING MAINT SUPPLIES
6240 - EQUIPMENT MAINT SUPPLIES
5,447.34
35,112.73
8.99
2,504.28
33,098.58
0.00
2,500.00
35,000.00
0.00
2,500.00
35,000.00
0.00
2,500.00
35,000.00
0.00
ra
6312 - ENGINEERING/DESIGN CONSULTANT 0.00 0.00 0.00 0.00 0.00
6315 - BUILDING MAINT. 11,444.16 11,031.31 7,000.00 10,000.00 10,000.00
6316 - EQUIPMENT MAINTENANCE 9,146.21 31,457.43 13,700.00 8,200.00 8,200.00
6322 - PAVEMENT PRESERVATION 0.00 42,871.40 60,000.00 60,000.00 60,000.00
6326 - CLEANING SERVICES 7,620.00 0.00 0.00 0.00 0.00
6327 - OTHER PROF SERVICES 53,733.77 29,218.99 45,500.00 43,000.00 44,500.00
6334 - TELEPHONE 4,570.02 4,067.25 4,000.00 4,000.00 4,000.00
D
6336 - PRINTING/PUBLISHING 832.53 394.93 500.00 500.00 500.00
6338 - ADVERTISING 0.00 0.00 0.00 0.00 0.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 99,030.00 97,200.00 91,920.00 95,500.00
6352 - LIABILITY 107,466.26 0.00 0.00 0.00 0.00
6354 - CLAIM DEDUCTIBLES 0.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6362 - ELECTRIC 62,621.36 74,144.04 61,000.00 59,000.00 61,000.00
6364 - WATER 15,830.94 15,163.90 15,500.00 15,600.00 15,600.00
6365 - GAS 6,136.11 4,952.76 10,000.00 10,000.00 10,000.00
6366 - SEWER 782.28 824.82 800.00 800.00 800.00
6367 - REFUSE 0.00 102.89 0.00 0.00 0.00
6368 - STORM 13,613.63 16,588.13 22,400.00 17,500.00 17,500.00
6410 - SOFTWARE - ANNUAL FEES 3,000.00 502.00 0.00 0.00 0.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 19,800.00 19,800.00 20,700.00 20,700.00 21,700.00
6420 - EQUIPMENT RENT 0.00 326.93 0.00 0.00 0.00
6425 - EQUIPMENT RENT (IS FUND) 62,304.00 92,186.04 118,300.00 118,300.00 127,600.00
6430 - BUILDING RENT (IS FUND) 27,300.00 28,119.96 31,500.00 31,500.00 38,200.00
6435 - OTHER RENT 132,241.05 7,649.74 8,000.00 8,000.00 9,000.00
6440 - PARK RENT (IS FUND) 0.00 128,750.04 372,000.00 372,000.00 427,400.00
6472 - CONFERENCE/SCHOOL/TRAINING 2,007.50 4,017.80 3,500.00 1,000.00 2,000.00
6475 - TRAVEL/SUBSISTENCE 120.00 0.00 0.00 0.00 0.00
6480 - DUES 30.75 0.00 0.00 200.00 200.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 0.00 81.12 100.00 300.00 200.00
SUPPLIES AND SERVICES 707,791.76 751,895.13 1,068,200.00 1,040,520.00 1,126,900.00

MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 0.00

6740 - EQUIPMENT 0.00 0.00 0.00 0.00 0.00
CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00
Page 155 of 303
Total 46 - PARK MAINTENANCE 1,572,213.58 1,601,390.25 1,936,300.00 1,934,720.00 2,060,300.00
94
2018 Annual Budget
Division: Natural Resources
Category: Park and Recreation

Description of Services:

Identify, recommend, develop, and coordinate ecologically sound development and management practices.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 70,858 $ 62,245 $ 83,400 $ 56,000 $ 21,400
Supplies and Services 35,600 116,024 114,600 107,840 104,800
Totals $ 106,458 $ 178,269 $ 198,000 $ 163,840 $ 126,200

Dedicated Revenues $ 4,424 $ 9,939 $ 2,600 $ 2,300 $ 1,200

Expenditures by Category and Dedicated Revenue
$200,000

$180,000

t
$160,000

$140,000
$120,000

$100,000
f Supplies and Services
ra
Personnel
$80,000 Dedicated Revenues
$60,000

$40,000
$20,000

$-
D
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Trees Pruned 500 701 809 700
Ash Trees Treated 0 210 185 170
Trees Planted 270 306 301 339
Trees Sold at Tree Sale 97 136 121 150
Acres Stormwater Pond Buffer Managed 10 15 15 15

Page 156 of 303
95

Budget Impact:

Nature can be destroyed in a matter of seconds but can take years and decades to restore. A key initiative to avoid this
destruction was to create the Natural Resources Division. This division is tasked with implementing initiatives to preserve
and protect the city’s urban forest, wetlands, plantings in open spaces, buffers around water bodies, invasive plant
management and public education to develop natural resource/environmental outreach programs with conservation in mind.

The city’s tree stock is such a significant and valuable resource. Trees give us oxygen, absorb storm water and carbon
dioxide, store carbon, stabilize the soil, absorb pollutants, prevent flooding and soil erosion, provide shade from solar
radiation, reduce noise and wind speed, lower stress and blood pressure, increase property values and so much more.
Maintaining safe, healthy trees takes significant efforts, and the city is dedicated to these efforts. Shakopee has received the
“Tree City USA” designation for the past nine years for the city’s efforts and commitment to its urban forest management.
Contact the Public Works Department for information about purchasing a tree at our annual spring tree sale.

In 2018, the city is adding a new full-time water resources/environmental engineer to assist in a variety of environmental
projects, including natural resources. This position will continue to ensure we are good stewards of our community’s great
resources.

EMPLOYEES PERCENT OF GENERAL FUND
EXPENDITURES

1 1
f 1

t Natural Resources
0.5%
ra
0.2

Actual 2015 Actual 2016 Budget 2017 Budget 2018
Number of Employees (FTEs)
D

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f t BLANK
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D

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2017 Annual Budget 97

Division: 66- NATURAL RESOURCES
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
66 - NATURAL RESOURCES
6002 - WAGES 49,499.80 45,402.65 56,500.00 37,200.00 11,900.00
6005 - OVERTIME-FT 234.38 0.00 0.00 500.00 500.00
6015 - WAGES - PART TIME/TEMP 5,844.30 5,445.13 7,500.00 6,500.00 6,700.00
WAGES 55,578.48 50,847.78 64,000.00 44,200.00 19,100.00

6122 - PERA 3,654.97 3,329.55 4,200.00 2,800.00 900.00
6124 - FICA 4,213.58 3,855.18 4,900.00 3,300.00 1,400.00
6135 - HEALTH 5,243.35 4,193.10 6,200.00 4,100.00 0.00
6139 - POST EMPLOYMENT HEALTH PLAN 329.19 293.84 400.00 300.00 0.00
6140 - LIFE/LTD 143.64 129.04 200.00 100.00 0.00
6145 - DENTAL 400.45 352.83 500.00 300.00 0.00
6170 - WORKERS COMPENSATION 434.01 273.23 3,000.00 200.00 0.00
6180 - COMPENSATED ABSENCES 860.44 (1,029.97) 0.00 700.00 0.00
BENEFITS 15,279.63 11,396.80 19,400.00 11,800.00 2,300.00

WAGES & BENEFITS 70,858.11 62,244.58 83,400.00 56,000.00 21,400.00

6202 - OPERATING SUPPLIES 7,534.78 4,678.80 1,000.00 500.00 500.00
6210 - OFFICE SUPPLIES 70.46 0.00 600.00 0.00 0.00
6213 - FOOD
6215 - MATERIALS
6222 - MOTOR FUELS & LUBRICANTS
6240 - EQUIPMENT MAINT SUPPLIES
f t 31.66
5,161.00
1,083.47
32.00
117.83
3,884.00
730.35
84.00
0.00
100.00
1,000.00
100.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
ra
6310 - ATTORNEY 70.00 291.25 500.00 0.00 0.00
6316 - EQUIPMENT MAINTENANCE 0.00 0.00 0.00 0.00 0.00
6327 - OTHER PROF SERVICES 15,036.50 95,443.01 96,000.00 96,000.00 96,000.00
6332 - POSTAGE 0.00 342.00 300.00 0.00 0.00
6334 - TELEPHONE 526.10 765.42 1,000.00 0.00 0.00
6336 - PRINTING/PUBLISHING 13.81 855.04 500.00 300.00 300.00
D
6339 - COMPUTER ACCESS 455.13 385.11 400.00 0.00 0.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 940.00 900.00 740.00 800.00
6352 - LIABILITY 915.00 0.00 0.00 0.00 0.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 4,400.04 4,400.04 4,600.00 4,600.00 4,800.00
6425 - EQUIPMENT RENT (IS FUND) 0.00 1,992.00 2,200.00 2,200.00 2,400.00
6430 - BUILDING RENT (IS FUND) 0.00 0.00 3,500.00 3,500.00 0.00
6472 - CONFERENCE/SCHOOL/TRAINING 185.00 400.00 1,500.00 0.00 0.00
6475 - TRAVEL/SUBSISTENCE 0.00 0.00 200.00 0.00 0.00
6480 - DUES 85.00 715.62 200.00 0.00 0.00
SUPPLIES AND SERVICES 35,599.95 116,024.47 114,600.00 107,840.00 104,800.00

Total 66 - NATURAL RESOURCES 106,458.06 178,269.05 198,000.00 163,840.00 126,200.00

Page 159 of 303
98
2018 Annual Budget
Division: Recreation
Category: Park and Recreation

Description of Services:

Recreation provides resources for the administration of comprehensive leisure services, recreation facilities, and park
design and construction administration. This includes the coordination and scheduling of park and athletic field use;
coordinating preschool, youth, teen, adult, and senior programs and special event activities; managing the operation of the
Community Center, Ice Arena, Aquatic Park, and Youth Building; and conducting park land acquisition and development.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 1,250,136 $ 1,379,793 $ 1,791,100 $ 1,861,285 $ 2,209,100
Supplies and Services 941,976 1,053,766 1,377,900 1,353,735 1,560,050
Miscellaneous 18,295 18,948 21,000 23,150 23,150
Capital Outlay 27,991 - - - -
Debt Service - - - 16,600 22,200
Totals $ 2,238,398 $ 2,452,507 $ 3,190,000 $ 3,254,770 $ 3,814,500

Dedicated Revenues

f $ 1,077,310 $

t 1,157,746 $

Expenditures by Category and Dedicated Revenue
1,672,100 $ 1,669,750 $ 2,098,500
ra
$4,500,000

$4,000,000

$3,500,000

$3,000,000 Debt Service
Capital Outlay
D
$2,500,000
Miscellaneous
$2,000,000 Supplies and Services
$1,500,000 Personnel
Dedicated Revenues
$1,000,000

$500,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
# of Members 2,060 2,492 4,612 5,458
# of Memberships 885 997 1,748 1,961
Daily Admissions to CC 113,772 114,158 130,000 210,000
Program Participation 19,788 23,700 25,000 27,000
SandVenture Membership 138 117 160 160
SandVenture Admissions 25,980 25,104 23,149* 26,000
Ice Rental Hours 1,599 1,734 3,028 3,215+
* 2017 had quite a few cold and rainy days for the outdoor pool.

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99

Budget Impact:

The Parks and Recreation Department is a major contributor to providing residents with a high quality of life. The
recreation and parks that we offer help lower health care costs, reduce stress, enhance social relationships and give
residents a sense of belonging and pride in the city they live in. In recent years, the city has made a major investment in the
construction of the Ice Arena and renovations to the Community Center. The 2018 budget reflects the changes needed to
ensure the facilities are successful and that the residents are well served with these great amenities.

The reaction to and support of the Community Center/Ice Arena is reflected in the 219-percent membership increase. We
project revenues to increase by 209 percent in 2018 over 2017. To continue to provide excellent customer service to our
growing members and users, we have increased staffing with three full-time positions. These positions include a
maintenance worker and two full-time lifeguards. Having new facilities also requires allocations for increased electric and
gas utilities, fitness equipment capital leases and a landscaping maintenance contract.

In 2017, our department was recognized by several local and state agencies with awards and other recognitions. The
Community Center and Ice Arena were featured in Rink Magazine, Athletic Business and Minnesota Recreation and Parks
Magazine. The Shakopee Fun For All Inclusive Playground was featured in the Minnesota Recreation and Parks Magazine
and given the Award of Excellence by the Minnesota Recreation and Parks Association.

Our department is also successful thanks to the amazing partnerships and sponsorships that help us provide programs and
facilities to our residents. We received more than $2,000 and hundreds of prizes for our special events and programs. The

EMPLOYEES
f t
Shakopee School District and Shakopee Youth Baseball Association contributed $225,000 to Tahpah West ballfield. We
also secured another $150,000 in grants for park projects.

PERCENT OF GENERAL FUND
ra
EXPENDITURES
15

12

9
7 Recreation
D
14.3%

Actual 2015 Actual 2016 Budget 2017 Budget 2018
Number of Employees (FTEs)

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100

f t BLANK
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2017 Annual Budget 101

Division: 67- RECREATION
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
67 - RECREATION
6002 - WAGES 589,424.99 659,665.54 808,900.00 824,600.00 956,900.00
6005 - OVERTIME-FT 312.47 476.05 300.00 885.00 1,400.00
6015 - WAGES - PART TIME/TEMP 421,378.04 421,769.27 681,400.00 701,900.00 814,600.00
6017 - OVERTIME-PART TIME/TEMP 8,485.09 8,984.45 9,600.00 17,900.00 14,100.00
WAGES 1,019,600.59 1,090,895.31 1,500,200.00 1,545,285.00 1,787,000.00

6122 - PERA 59,724.24 66,960.47 61,500.00 62,800.00 73,100.00
6124 - FICA 74,908.44 80,272.38 94,800.00 98,800.00 135,600.00
6135 - HEALTH 76,906.56 79,588.19 89,400.00 93,400.00 128,900.00
6139 - POST EMPLOYMENT HEALTH PLAN 3,446.79 3,988.85 4,900.00 5,000.00 6,300.00
6140 - LIFE/LTD 1,648.50 1,924.22 2,300.00 2,300.00 2,900.00
6145 - DENTAL 3,852.46 4,514.85 5,800.00 6,000.00 7,600.00
6160 - UNEMPLOYMENT 513.80 0.00 0.00 0.00 0.00
6170 - WORKERS COMPENSATION 13,064.90 31,696.22 32,200.00 35,300.00 50,400.00
6180 - COMPENSATED ABSENCES (3,530.46) 12,625.67 0.00 12,400.00 17,300.00
6186 - PENSION EXPENSE 0.00 7,327.00 0.00 0.00 0.00
BENEFITS 230,535.23 288,897.85 290,900.00 316,000.00 422,100.00

WAGES & BENEFITS 1,250,135.82 1,379,793.16 1,791,100.00 1,861,285.00 2,209,100.00

6202 - OPERATING SUPPLIES 70,157.99 66,580.03 93,600.00 96,550.00 131,000.00
6204 - FURNISHINGS (NOT CAPITALIZED) 6,252.00 3,731.57 4,500.00 3,000.00 2,300.00
6210 - OFFICE SUPPLIES 2,967.84 2,424.73 6,100.00 4,320.00 5,300.00
6211 - RECREATION SUPPLIES 32,411.18 41,630.64 57,200.00 0.00 0.00
6212 - UNIFORMS/CLOTHING 4,936.95 4,572.02 9,700.00 7,700.00 9,500.00
6213 - FOOD 305.52 873.62 1,150.00 1,050.00 1,150.00
6215 - MATERIALS 53.44 7,676.83 3,100.00 0.00 500.00
6222 - MOTOR FUELS & LUBRICANTS 4,579.12 6,866.35 800.00 800.00 800.00

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6230 - BUILDING MAINT SUPPLIES 21,834.34 30,787.21 50,500.00 42,500.00 45,000.00
6240 - EQUIPMENT MAINT SUPPLIES 987.38 5,234.63 11,000.00 8,200.00 8,500.00
6250 - MERCHANDISE 23,833.93 20,841.22 24,050.00 24,100.00 24,350.00
6310 - ATTORNEY

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6315 - BUILDING MAINT.
6316 - EQUIPMENT MAINTENANCE
6324 - TRANSPORTATION
2,609.00
47,905.93
13,624.96
9,987.75
1,297.50
67,050.82
7,393.67
6,859.46
1,500.00
71,500.00
73,500.00
8,000.00
750.00
63,500.00
10,650.00
0.00
1,000.00
57,500.00
10,650.00
0.00
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6325 - PERFORMERS/ INSTRUCTORS 17,745.49 14,091.21 23,800.00 0.00 0.00
6326 - CLEANING SERVICES 43,368.00 52,862.95 90,700.00 100,800.00 101,200.00
6327 - OTHER PROF SERVICES 26,682.16 39,547.13 31,400.00 62,450.00 70,600.00
6332 - POSTAGE 7,244.94 7,067.06 8,250.00 8,000.00 8,050.00
6334 - TELEPHONE 8,777.13 11,624.67 12,400.00 13,200.00 14,000.00
6336 - PRINTING/PUBLISHING 34,183.99 32,400.89 43,100.00 31,400.00 35,700.00
6338 - ADVERTISING 3,100.55 7,456.87 19,500.00 4,500.00 9,000.00
6339 - COMPUTER ACCESS 156.75 481.31 0.00 0.00 500.00
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6351 - INSURANCE PREMIUM (IS FUND) 0.00 36,530.00 35,900.00 34,820.00 36,200.00
6352 - LIABILITY 40,975.00 0.00 0.00 0.00 0.00
6354 - CLAIM DEDUCTIBLES 0.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6360 - UTILITY SERVICE 0.00 0.00 0.00 1,000.00 2,800.00
6362 - ELECTRIC 138,778.51 181,755.65 198,500.00 303,000.00 349,000.00
6364 - WATER 9,930.94 11,959.51 33,700.00 22,300.00 28,700.00
6365 - GAS 39,367.50 39,408.85 64,000.00 76,300.00 78,400.00
6366 - SEWER 3,663.84 3,887.58 7,900.00 9,400.00 11,900.00
6367 - REFUSE 0.00 0.00 0.00 1,100.00 0.00
6368 - STORM 3,065.88 7,169.03 7,500.00 10,500.00 11,600.00
6410 - SOFTWARE - ANNUAL FEES 16,355.10 16,194.12 22,700.00 17,500.00 20,500.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 30,799.92 30,800.04 32,200.00 32,200.00 33,700.00
6420 - EQUIPMENT RENT 61.29 44.89 900.00 32,500.00 43,700.00
6425 - EQUIPMENT RENT (IS FUND) 10,335.96 12,384.00 19,800.00 19,800.00 28,500.00
6430 - BUILDING RENT (IS FUND) 249,660.00 257,150.04 285,600.00 285,600.00 353,900.00
6435 - OTHER RENT 3,240.00 4,443.04 5,000.00 5,250.00 1,500.00
6472 - CONFERENCE/SCHOOL/TRAINING 4,003.31 4,572.68 6,750.00 7,645.00 9,150.00
6475 - TRAVEL/SUBSISTENCE 3,074.25 2,524.55 5,900.00 4,550.00 7,600.00
6480 - DUES 4,672.00 5,590.00 5,800.00 6,400.00 5,900.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 286.00 0.00 400.00 400.00 400.00
SUPPLIES AND SERVICES 941,975.84 1,053,766.37 1,377,900.00 1,353,735.00 1,560,050.00

6650 - CREDIT CARD FEES 16,330.18 17,114.08 18,000.00 20,000.00 20,000.00
6660 - BANK FEES- NSF FEE 362.94 187.51 500.00 500.00 500.00
6661 - CASH SHORT (20.76) 85.92 0.00 150.00 150.00
6670 - RECREATION SCHOLARSHIPS 1,713.00 1,560.50 2,500.00 2,500.00 2,500.00
6671 - DONATED GIFT CARDS (90.75) 0.00 0.00 0.00 0.00
MISCELLANEOUS EXPENSE 18,294.61 18,948.01 21,000.00 23,150.00 23,150.00

6740 - EQUIPMENT 27,991.09 0.00 0.00 0.00 0.00
CAPITAL OUTLAY 27,991.09 0.00 0.00 0.00 0.00

6830 - CAPITAL LEASE PAYMENT 0.00 0.00 0.00 13,800.00 16,400.00
6890 - DEBT SERVICE - OTHER CHARGES 0.00 0.00 0.00 2,800.00 5,800.00
DEBT SERVICE 0.00 0.00 0.00 16,600.00 22,200.00
Page 163 of 303
Total 67 - RECREATION 2,238,397.36 2,452,507.54 3,190,000.00 3,254,770.00 3,814,500.00
102

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103

2018 Annual Budget Operating Budget

Miscellaneous
Expenditures as % of General Fund
Divisions:

The main divisions under Miscellaneous consist of the
following:

Provision for unfunded liability costs
Contingency as needed for community
projects or unanticipated needs

Miscellaneous
0.8%

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104
2018 Annual Budget
Division: Unallocated
Category: Miscellaneous

Description of Services:

This division accounts for costs not readily chargeable to other departments, and transfers to other funds.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 343 $ 351 $ - $ - $ -
Supplies and Services 7,682 7,580 7,600 6,250 6,300
Miscellaneous 143,421 26,904 210,000 210,000 210,000
Capital Outlay 21,800 - - - -
Totals $ 173,246 $ 34,835 $ 217,600 $ 216,250 $ 216,300

Dedicated Revenues $ 1,781 $ - $ - $ - $ -

Expenditures by Category and Dedicated Revenue

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$250,000

$200,000
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Capital Outlay
$150,000
Miscellaneous
Supplies and Services
$100,000 Personnel
Dedicated Revenues
$50,000
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$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Budget Impact:

Unallocated provides for projects that will be presented to City Council for consideration that could not have been added to
the specific areas of the budget, but are deemed necessary to the effective functioning of the City.

Decision to utilize these funds are discussed and approved by City Council.

Page 166 of 303
2017 Annual Budget 105

Division: 91- UNALLOCATED
Original
Object Revised Requested
Actual Actual Budget
Account Budget 2017 Budget 2018
2015 2016 2017
91 - UNALLOCATED
6002 - WAGES 289.75 83.70 0.00 0.00 0.00
6005 - OVERTIME-FT 0.00 162.03 0.00 0.00 0.00
6015 - WAGES - PART TIME/TEMP 0.00 44.80 0.00 0.00 0.00
WAGES 289.75 290.53 0.00 0.00 0.00

6122 - PERA 21.74 18.44 0.00 0.00 0.00
6124 - FICA 21.46 21.68 0.00 0.00 0.00
6135 - HEALTH 0.00 0.00 0.00 0.00 0.00
6139 - POST EMPLOYMENT HEALTH PLAN 0.00 1.31 0.00 0.00 0.00
6140 - LIFE/LTD 0.00 0.00 0.00 0.00 0.00
6145 - DENTAL 0.00 0.00 0.00 0.00 0.00
6170 - WORKERS COMPENSATION 10.18 19.34 0.00 0.00 0.00
BENEFITS 53.38 60.77 0.00 0.00 0.00

WAGES & BENEFITS 343.13 351.30 0.00 0.00 0.00

6210 - OFFICE SUPPLIES 0.00 0.00 0.00 0.00 0.00
6213 - FOOD 0.00 0.00 0.00 0.00 0.00
6336 - PRINTING/PUBLISHING 0.00 0.00 0.00 0.00 0.00
6351 - INSURANCE PREMIUM (IS FUND)
6352 - LIABILITY
6420 - EQUIPMENT RENT
SUPPLIES AND SERVICES
f t 0.00
7,682.00
0.00
7,682.00
7,580.00
0.00
0.00
7,580.00
7,600.00
0.00
0.00
7,600.00
6,250.00
0.00
0.00
6,250.00
6,300.00
0.00
0.00
6,300.00
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6620 - PROPERTY TAX/SPECIAL ASSESS 0.00 3,854.72 0.00 0.00 0.00
6640 - DESIGNATED MISCELLANEOUS 143,421.27 23,049.54 100,000.00 100,000.00 100,000.00
6681 - CONTINGENCY 0.00 0.00 110,000.00 110,000.00 110,000.00
6685 - CONTINGENCY - DESIGNATED 0.00 0.00 0.00 0.00 0.00
MISCELLANEOUS EXPENSE 143,421.27 26,904.26 210,000.00 210,000.00 210,000.00
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6760 - IMPROVEMENTS 21,800.45 0.00 0.00 0.00 0.00
CAPITAL OUTLAY 21,800.45 0.00 0.00 0.00 0.00

Total 91 - UNALLOCATED 173,246.85 34,835.56 217,600.00 216,250.00 216,300.00

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107

SPECIAL REVENUE FUNDS

Special Revenue Funds are used to account for the proceeds of specific revenue sources
designed to finance particular activities as required by law or administrative regulations.

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Economic Development Authority (EDA) Fund (2190) accounts for the activities of
EDA, which is comprised of the five members of the City Council.
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108

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2018 ANNUAL BUDGET 109

SPECIAL REVENUE FUND SUMMARY

ECONOMIC
DEVELOPMENT
AUTHORITY
TAXES 350,000.00
CHARGES FOR SERVICES 6,000.00
MISCELLANEOUS 5,000.00
TOTAL REVENUES 361,000.00

ECONOMIC DEVELOPMENT (354,400.00)
TOTAL EXPENDITURES (354,400.00)

TRANSFERS IN 0.00
TOTAL OTHER FINANCING 0.00

EXCESS (DEFICIENCY) OF REV. OVER EXP. 6,600.00

FUND BALANCE, JANUARY 1 0.00

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FUND BALANCE, DECEMBER 31 6,600.00
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110
2018 Annual Budget
Fund: Economic Development Authority

Description of Services:

The EDA does not currently constitute a separate department, but instead represents a number of services offered by the
City related to economic development. These services are overseen by the Planning and Development Director with the
help of other staff as required. The EDA is comprised of the City Council Members. The City Administrator is also the
Executive Director of the EDA.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 102,414 $ 113,784 $ 146,800 $ 60,100 $ 144,000
Supplies and Services 267,271 233,037 47,300 127,290 185,400
Miscellaneous 1,000,000 1,025,000 960,000 475,000 25,000
Capital Outlay 250,312 - 999,500 1,500,000 -
Totals $ 1,619,997 $ 1,371,821 $ 2,153,600 $ 2,162,390 $ 354,400

Dedicated Revenues $ 1,033,338 $ 1,300,829 $ 951,000 $ 486,500 $ 361,000

$2,500,000
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Expenditures by Category and Dedicated Revenue
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$2,000,000

Capital Outlay
$1,500,000
Miscellaneous
Supplies and Services
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$1,000,000 Personnel
Dedicated Revenues
$500,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Employees (FTEs) 1 1 1 1.25
Value of Façade Loans $812,834 $46,764 $514,105 $400,000
# of Façade Loans 7 1 6 5
Grants Received for Economic Development $1,000,000 $1,029,810 $450,000 TBD

Page 172 of 303
111

Budget Impact:

One of the most common things we’ve heard through the Envision Shakopee process is that people want to be able to live
and work in Shakopee. They want housing choices – to start out in an apartment, move to a townhouse as their family
grows and then to a single-family home. Currently only about 20 percent of Shakopee residents work and live in the
community. Thus, one of the largest issues to be faced is how to attract and train our workforce. As Shakopee continues to
grow and jobs become more technical and complex, training will be a critical element to retain and grow our companies.

The Economic Development Authority (EDA) is striving to attract higher paying jobs to the community to employ more of
our residents. Companies like EntrustData Card, Emerson and Seagate are some of our benchmarks. These companies offer
higher wage jobs and their products are also high value. Also, newer companies like Shutterfly have recently diversified
their business and are hiring more technical and higher paying positions.

More than 60 percent of all job growth comes from existing companies. In 2018, the EDA is putting a stronger emphasis
on business retention and expansion. We want our Shakopee companies to expand locally. We will be restructuring to
create a new position to concentrate on a business retention and expansion program, while identifying companies that
would benefit from locating in Shakopee near our key employers. This “clustering” of businesses is a proven strategy to
retain and expand companies.

A common thread through our Envision Shakopee feedback has been community interest in the revitalization of downtown.
In recent year, the City Council committed $2 million in public improvements that will reconnect the community to its

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historic roots. The EDA is currently seeking proposals for two city-owned sites: the former city hall and a key location
along the Minnesota River. Proposals will be returned in 2018 and the EDA and City Council will be discussing plans

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throughout 2018. Our goal is to make downtown a 24-hour area for residents, visitors and businesses.
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The EDA has also heard from the community its desire for more diversity in restaurant selection and local establishments.
The EDA will be working on getting the Shakopee story out to entrepreneurs and small businesses throughout the year to
attract them to areas throughout the community.

Organization Chart:
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Mayor & Council

Economic
Director of Planning
City Administrator & Development
Development
Specialist

Page 173 of 303
2018 Annual Budget 112

Company: 02190- ECONOMIC DEVELOPMENT AUTHORITY
Object Requested
Actual Actual Budget Revised Budget
Account Budget 2018
2015 2016 2017 2017
02190 - ECONOMIC DEVELOPMENT AUTHORITY
REVENUES:
4011 - CURRENT PROPERTY TAX (1.40) (6.16) 0.00 0.00 (350,000.00)
4015 - FISCAL DISPARITIES (1.10) 0.00 0.00 0.00 0.00
TAXES (2.50) (6.16) 0.00 0.00 (350,000.00)

LICENSES AND PERMITS 0.00 0.00 0.00 0.00 0.00

4450 - STATE GRANTS & AIDS (1,000,000.00) (1,000,000.00) (935,000.00) (450,000.00) 0.00
4482 - COUNTY GRANTS/AIDS 0.00 (29,810.18) 0.00 0.00 0.00
INTERGOVERNMENTAL (1,000,000.00) (1,029,810.18) (935,000.00) (450,000.00) 0.00

4512 - DEVELOPMENT REIMBURSEMENT 0.00 0.00 0.00 (8,500.00) 0.00
4588 - BUSINESS SUBSIDY APP FEE (24,000.00) (6,000.00) (6,000.00) (12,000.00) (6,000.00)
CHARGES FOR SERVICES (24,000.00) (6,000.00) (6,000.00) (20,500.00) (6,000.00)

4833 - INTEREST (9,907.76) (19,557.75) (10,000.00) (16,000.00) (5,000.00)
4834 - CHANGE IN FAIR MARKET VALUE 572.26 4,857.45 0.00 0.00 0.00
4850 - MISCELLANEOUS 0.00 (250,311.99) 0.00 0.00 0.00
MISCELLANEOUS (9,335.50) (265,012.29) (10,000.00) (16,000.00) (5,000.00)

REVENUES

EXPENDITURES:
6002 - WAGES f
6015 - WAGES - PART TIME/TEMP
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(1,033,338.00)

77,665.74
0.00
(1,300,828.63)

86,179.31
0.00
(951,000.00)

113,700.00
100.00
(486,500.00)

46,000.00
0.00
(361,000.00)

116,200.00
0.00
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WAGES 77,665.74 86,179.31 113,800.00 46,000.00 116,200.00
6122 - PERA 5,825.06 6,463.24 8,500.00 3,500.00 8,700.00
6124 - FICA 4,914.97 5,550.33 8,700.00 3,500.00 8,900.00
6135 - HEALTH 14,100.76 12,905.12 14,100.00 5,900.00 7,400.00
6139 - POST EMPLOYMENT HEALTH PLAN 394.19 432.13 400.00 200.00 400.00
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6140 - LIFE/LTD 220.00 239.52 300.00 100.00 200.00
6145 - DENTAL 475.18 510.82 500.00 200.00 500.00
6170 - WORKERS COMPENSATION 593.44 602.17 500.00 200.00 400.00
6180 - COMPENSATED ABSENCES (1,775.07) 492.80 0.00 500.00 1,300.00
6186 - PENSION EXPENSE 0.00 409.00 0.00 0.00 0.00
BENEFITS 24,748.53 27,605.13 33,000.00 14,100.00 27,800.00
WAGES & BENEFITS 102,414.27 113,784.44 146,800.00 60,100.00 144,000.00

6202 - OPERATING SUPPLIES 27.00 872.55 600.00 500.00 500.00
6210 - OFFICE SUPPLIES 44.48 49.68 400.00 300.00 500.00
6310 - ATTORNEY 20,579.77 4,035.99 11,000.00 14,000.00 10,000.00
6312 - ENGINEERING/DESIGN CONSULTANT 475.00 828.30 10,000.00 20,000.00 7,000.00
6318 - FILING FEES 216.00 736.00 1,800.00 0.00 200.00
6327 - OTHER PROF SERVICES 228,713.21 213,222.37 8,000.00 75,000.00 155,000.00
6332 - POSTAGE 210.26 166.83 200.00 200.00 100.00
6334 - TELEPHONE 546.83 590.42 800.00 500.00 600.00
6336 - PRINTING/PUBLISHING 1,320.06 853.83 700.00 3,500.00 2,500.00
6338 - ADVERTISING 2,000.00 0.00 2,000.00 500.00 0.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 1,380.00 1,300.00 3,290.00 3,400.00
6352 - LIABILITY 1,258.00 0.00 0.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 1,365.00 0.00 0.00 0.00 0.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 2,199.96 2,199.96 2,300.00 2,300.00 2,400.00
6420 - EQUIPMENT RENT 28.03 25.88 0.00 0.00 0.00
6430 - BUILDING RENT (IS FUND) 3,140.04 3,230.04 3,500.00 3,500.00 0.00
6472 - CONFERENCE/SCHOOL/TRAINING Page 174 of 303
1,935.00 1,690.47 2,500.00 1,500.00 1,500.00
2018 Annual Budget 113

Company: 02190- ECONOMIC DEVELOPMENT AUTHORITY
Object Requested
Actual Actual Budget Revised Budget
Account Budget 2018
2015 2016 2017 2017
6475 - TRAVEL/SUBSISTENCE 2,537.83 1,734.54 1,200.00 1,200.00 1,000.00
6480 - DUES 625.00 1,370.00 900.00 900.00 700.00
6490 - SUBSCRIPTIONS/PUBLICATIONS 49.03 50.20 100.00 100.00 0.00
SUPPLIES AND SERVICES 267,270.50 233,037.06 47,300.00 127,290.00 185,400.00

6610 - AWARDS & DAMAGES 1,000,000.00 1,000,000.00 935,000.00 450,000.00 0.00
6640 - DESIGNATED MISCELLANEOUS 0.00 25,000.00 25,000.00 25,000.00 25,000.00
MISCELLANEOUS EXPENSE 1,000,000.00 1,025,000.00 960,000.00 475,000.00 25,000.00

6710 - LAND 250,311.99 0.00 0.00 0.00 0.00
6730 - BUILDINGS 0.00 0.00 0.00 0.00 0.00
6760 - IMPROVEMENTS 0.00 0.00 999,500.00 1,500,000.00 0.00
CAPITAL OUTLAY 250,311.99 0.00 999,500.00 1,500,000.00 0.00

EXPENDITURES 1,619,996.76 1,371,821.50 2,153,600.00 2,162,390.00 354,400.00

OTHER FINANCING:
TRANSFERS IN (1,450,385.00) (905,920.00) (700,000.00) (895,120.00) 0.00
TRANSERS OUT 0.00 0.00 455,575.00 455,575.00 0.00
OTHER FINANCING (1,450,385.00) (905,920.00) (244,425.00) (439,545.00) 0.00

Total 02190 - ECONOMIC DEVELOPMENT AUTHO

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(863,726.24) (834,927.13) 958,175.00 1,236,345.00 (6,600.00)
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115

DEBT SERVICE FUNDS

Debt Service Funds are established to account for the activity of servicing general
obligation debt, paid for by tax levy and special assessments. Any residual balances in
debt service funds are transferred to the Capital Improvement Fund. Debt Service
Prepayments from special assessments and the use of existing cash position have allowed
for reductions in previous and current year levies. Future budgets will require increased
debt service levies to meet future payment obligations.

G.O. Improvement Bonds, Series 2007B (3040) was issued for $1,445,000 and matures
on February 01, 2018. The bond was issued to fund the following construction projects:

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2007 Reconstruction & Pike Lake Road.

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G.O. Improvement Bonds, Series 2008A (3041) was issued for $2,170,000 and matures
on February 01, 2019. The bond was issued to fund the following construction projects:
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Reconstruction, Overlay and Beckrich Project.

G.O. Improvement Bonds, Series 2010A (3042) was issued for $1,555,000 and matures
on February 01, 2021. The bond was issued to fund the following construction projects:
2009 Reconstruction, 2010 Reconstruction, Bituminous Overlay and church addition
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road.

G.O. Improvement Refunding Bonds, Series 2012A (3043) was issued for $4,865,000
and matures on February 01, 2025. The bond was issued to Refund 2004A & 2004D
2004A was issued to fund the following construction projects: West Dean Lake,
Vierling/CR 15 & Valley View, 2004D was issued to fund the following construction
project: PW building construction.

G.O. Tax Abatement Bonds, Series 2016A (3044) was issued for $29,500,000 and
matures on February 01, 2036. The bond was issued to fund the following construction
projects: Community/Ice Arena Construction.

Page 177 of 303
116

CITY OF SHAKOPEE, MINNESOTA
2018 ANNUAL BUDGET
DEBT SERVICE FUNDS

2007B 2008A 2010A
Improve Improve Improve
3040 3041 3042

Original Issuance 1,445,000 2,170,000 1,555,000

Maturity Date of Debt 2/1/2018 2/1/2019 2/1/2021

Estimated Cash Balance at 12/31/17 169,457 279,660 199,470
Estimated Deferred Revenue for SA 12/31/17 - 41,011 45,216
Estimated (Current & Future) Available Funds 169,457 320,671 244,686

Principal Payments Remaining 155,000 425,000 505,000
Interest Remaining 6,200 25,600 32,910

Levy 2016 Collected 2017

Debt Levy Cancellation
f
Debt Levy Per Debt Issuance

t 92,471 148,800 107,145
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Staff Recommendation for 2016 Levy 92,471 148,800 107,145
General Fund Levy- Through Building Rent - - -

Levy 2017 Collected 2018
Debt Levy Per Debt Issuance - 149,448 105,940
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Debt Levy Cancellation 14,000
Staff Recommendation for 2016 Levy - 135,448 105,940
General Fund Levy- Through Building Rent - - -

Levy 2018 Collected 2019
Debt Levy Per Debt Issuance - - 114,951

Page 178 of 303
117

2012A 2016
Refunding Abatement Total
3043 3044

4,865,000 29,500,000 46,620,000

2/1/2025 2/1/2036

1,682,892 1,297,258 3,628,737
1,061,539 - 1,147,766
2,744,431 1,297,258 4,776,503

3,760,000 29,500,000 34,345,000
308,700 10,453,903 10,827,313

557,340
557,340
f
2,237,110
395,000

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3,142,866
952,340
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- 1,842,110 2,190,526
340,000 - 340,000

558,285 2,240,260 3,053,933
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558,285 298,000 870,285
- 1,942,260 2,183,648
300,000 - 300,000

538,020 2,240,523 2,893,494

Page 179 of 303
2018 ANNUAL BUDGET 118

DEBT SERVICE FUNDS SUMMARY

2012A GO
2007B GO 2008A GO 2010A GO
REFUNDING
IMP BONDS IMP BONDS IMP BONDS
BOND

TAXES 0.00 135,448.00 105,940.00 0.00
SPECIAL ASSESSMENTS 0.00 55,800.00 21,500.00 186,600.00
MISCELLANEOUS 0.00 500.00 0.00 0.00
TOTAL REVENUES 0.00 191,748.00 127,440.00 186,600.00

DEBT SERVICE (161,700.00) (227,500.00) (148,795.00) (526,750.00)
TOTAL EXPENDITURES (161,700.00) (227,500.00) (148,795.00) (526,750.00)

TRANSFERS IN 0.00 0.00 0.00 300,000.00
TOTAL OTHER FINANCING 0.00 0.00 0.00 300,000.00

EXCESS (DEFICIENCY) OF REV.
OVER EXP. (161,700.00) (35,752.00) (21,355.00) (40,150.00)

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Page 180 of 303
119

2016A GO
TAX TOTAL DEBT
ABATEMENT SERVICE
BOND
1,942,260.00 2,183,648.00
0.00 263,900.00
0.00 500.00
1,942,260.00 2,448,048.00

(2,105,081.00) (3,169,826.00)
(2,105,081.00) (3,169,826.00)

0.00 300,000.00
0.00 300,000.00

(162,821.00) (421,778.00)

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Page 181 of 303
120

CAPITAL PROJECT FUNDS

Capital Project Funds are established to account for the construction of major capital
facilities. Projects resources are a combination of several revenue sources such as bond
proceeds, inter-fund transfers, intergovernmental revenue, grants, etc. These funds
provide the means for administrators to ensure that designated revenues are appropriately
utilized.

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Park Reserve Fund (4020) is for park acquisition and improvements.

Capital Improvement Fund (4021) is for various infrastructure projects in the City.
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Individual project sheets for both Park Reserve and Capital Improvement Funds are
included. These sheets provide a summary of each project, location, description, source
of funds and use of funds. They are located at the end of the budget book, under the tab
“Capital Improvement Programs”.
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Page 182 of 303
121
2018 BUDGET
CAPITAL PROJECTS FUNDS BUDGET SUMMARY

Park Res. CIF
Fund Fund Total

Sources
Taxes $ - $ 200,000 $ 200,000
Tax Increment Financing - - -
Franchise Fees - 750,000 750,000
Special Assessments - 404,218 404,218
Licenses & Permits 600,000 - 600,000
Intergovernmental 150,000 2,565,000 2,715,000
Miscellaneous 110,000 640,000 750,000
Interest 10,000 30,000 40,000
Total Revenue 870,000 4,589,218 5,459,218

Uses

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Street and Highway - 7,270,000 7,270,000
Recreation 1,750,000 - 1,750,000
Total Expenditures
f 1,750,000 7,270,000 9,020,000
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Transfers in - 955,000 955,000
Transfers out - - -

Excess (deficiency) of Sources
over Uses and Transfers $ (880,000) $ (1,725,782) $ (2,605,782)
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Cash Balance $ 721,537 $ 3,927,157 $ 4,648,694

Page 183 of 303
122
2018 Annual Budget
Fund: Park Reserve Fund

Description of Services:

The park reserve provides for the acquisition and improvements on City Parks. These services are overseen by the Park
and Recreation Director with the help of other staff as required.

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Projects 4 1 1 2
Park Dedication Collected $934,456 $549,594 $880,900 $600,000
Number of Park Facilities 34 34 34 35

Budget Impact:

The City of Shakopee has 35 unique parks that are part of more than 600 acres of park and open space within the city. As
we grow, we continue to build out our amazing park system with park dedication fees received from developers, grants and
donations. Over the years our youth sports associations have contributed more than $400,000 to enhance our park system,

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and again in 2017, the Shakopee Youth Baseball Association contributed $75,000 to complete the Tahpah West ballfield.

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Our parks range from tot lots to large community parks. A large, unique and amazing opportunity that we have had is to
reclaim a retired quarry and turn it into a regional destination. Phase I of Quarry Lake Park was completed in 2017 laying
the ground work for the remaining park to be developed. The park is 111 acres, so developing it takes time. Phase II of the
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park is currently planned for 2018, contingent on funding. Phase II will add 3 miles of trails for our residents to utilize
whether they are exercising or just enjoying the natural beauty of the area.

Other ways we can develop parks is to work with the developers one on one to build a park during the development
process. This is the goal of the park to be developed on Jennifer Lane. The developer is building this area out in phases and
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has dedicated park land during the first phase. During the second phase, the developer will build a portion of the park with
the park dedication fees owed for that phase. We will work with the developer on the design and amenities desired by the
community.

The Park Reserve Fund changes each year as new developments come in and as parks get developed.

Page 184 of 303
123
2018 BUDGET
PARK RESERVE FUND

2017 2017
2015 2016 Original Revised 2018
Actual Actual Budget Budget Budget
Revenue
Licenses & Permits
Park Dedication Fee $ 934,456 $ 549,594 $ 1,500,000 $ 880,900 $ 600,000
Federal Grant - - - - 150,000
Miscellaneous 3,430 2,730 - 200 -
Interest 24,708 15,674 - 10,000 10,000
Contributions - 90,000 610,000 288,100 110,000
Total Revenues 962,594 657,998 2,110,000 1,179,200 870,000

Expenditures
Riverside Fields/Bluffs 31 - - - -
Huber Park 71,605 - - - -
Quarry Lake Phase 1 (Park) 303,224 1,359,795 - - -
Quarry Lake Phase 2 (Trails) - - 2,000,000 - 1,500,000
Southbridge Community Park 170,983 2,081 - - -
Jennifer Lane Neighborhood Park - - - - 250,000
Tahpah Park Improvements 300,520 6,955 375,000 400,000 -
Ridgecreek Trail & Park - - - - -
Total Expenditures 846,363 1,368,831 2,375,000 400,000 1,750,000

Transfer In 150,000 - - - -

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Transfer Out (513,995) (20,261) - - -
Other Financing Sources (Uses) (363,995) (20,261) - - -

Excess (deficiency) of
Sources over Uses
f $ (247,764) $ (731,094) $ (265,000) $ 779,200 $ (880,000)
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Reserved for Delayed Projects - (75,000) - - -

Fund Balance- January 1 $ 1,628,431 $ 1,628,431 $ 822,337 $ 822,337 $ 1,601,537
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Fund Balance December 31 $ 1,380,667 $ 822,337 $ 557,337 $ 1,601,537 $ 721,537

Delayed Projects:

Riverview Park 75,000

Page 185 of 303
124
2018 Annual Budget
Fund: Capital Improvement Fund

Description of Services:

The Capital Improvement Fund is for various infrastructure projects in the City. These services are overseen by the Public
Works Director/City Engineer with the help of other staff as required.

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Projects 7 7 7 6
Total Overlay Projects $817,615 $918,112 $1,200,000 $1,310,000
Total Reconstruction Projects $1,331,733 $3,293,697 $900,000 $2,740,000

Budget Impact:

Strategic long-term planning results in a viable, sustainable infrastructure. The five-year capital improvement plan is the
workhorse for this planning. Under the plan, projects are developed, planned and initiated. Why is this important? Without
it, the city’s infrastructure would begin to fail beyond a point of no return, which could basically bankrupt a city.

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In 2017, the city milled and overlaid 7.9 miles of streets, reconstructed 0.7 miles of utilities and streets, rehabilitated the

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trail along a portion of Vierling Drive, partnered with Scott County to construct a new trail along County Highways 78 and
79 and reconstructed the downtown parking lot and adjacent alley. Expect more of the same in 2018 with a similar mill and
overlay project, the reconstruction of Shakopee Avenue west of County Highway 17, more downtown alley reconstruction
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and other storm sewer, sanitary sewer and trail projects. The city has a well-rounded and skilled staff in place to deliver
many of these projects internally, while relying on outside consultants as needed.

If you see a roadway with potholes, you can call public works and may find that rehabbing that roadway is in our long-term
strategic plan. If not, we need to get it in there.
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Page 186 of 303
125
2018 BUDGET
CAPITAL IMPROVEMENT FUND

2017 2017
2015 2016 Original Final 2018
Actual Actual Budget Budget Budget
Revenue
Capital Improvement Fund Levy $ - $ - $ 385,000 $ 385,000 $ 200,000
Tax Increment Financing - - 255,600 - -
Franchise Fees - - 750,000 750,000 750,000
Special Assessments 635,055 830,701 2,425,000 622,000 404,218
Federal Grants - - - - 1,200,000
State Aid Construction 1,070,397 1,039,329 1,025,000 1,072,200 1,365,000
Interest 83,137 61,377 61,300 80,000 30,000
Miscellaneous/Donations 27,210 47,000 580,000 10,000 640,000
Total Revenues 1,815,799 1,978,407 5,481,900 2,919,200 4,589,218

Expenditures
Trail Rehabilitation - - 80,000 80,000 100,000
CR 101 Trail ext. - 759 - - -
Quarry Lake Trail 1,600 959 - - -
Bituminous Overlay 817,615 918,112 2,020,000 1,200,000 1,310,000
Reconstruction Project 1,255,764 34,170 2,400,000 900,000 2,740,000
CSAH 16 Reconstruction - 306,399 - - -
3rd Avenue Reconstruction - 1,075,420 - - -
4th Avenue Reconstruction 75,969 1,877,708 - - -
Reclamation 5,083 317,068 - - -
Concrete Alleys - - - - 420,000
17th Avenue Extension West of CR 15 - - 625,000 625,000 -

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CSAH 17/Vierling Inter. Improv. 6,588 83 - - -
CSAH 78/79 Trail Extension - - 120,000 120,000 -

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Eagle Creek Blvd - Vierling Dr Round-a-b
Flashing Yellow Lights-County
Lewis Street Alley & Parking Lot
-
-
-
-
-
-
-
105,000
1,260,575
-
105,000
960,575
1,200,000
-
-
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Shenandoah Bus. Park. Improv. 63,959 - - - -
Southbridge Traffic Signal Modification 65,126 524 - - -
Street Lighting - 12,415 - - -
Valley View Road (47,095) - - - -
Vierling Drive - C.R. 69 to Taylor St. - - 1,500,000 - 1,500,000
Vierling Drive Pavement Rehab 2,231 - - - -
Miscellaneous 144,683 20,708 - - -
Total Expenditures 2,391,523 4,564,325 8,110,575 3,990,575 7,270,000
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Transfers In
General Fund 1,396,822 1,200,000 - - -
Amazon TIF Fund - - - 1,892,029 -
Debt Service Funds - - - 4,934 -
EDA Fund - - 455,575 455,575 -
Tree Replacement Fund - - 25,000 25,000 -
Sewer - - 270,000 - 420,000
Storm - - 490,000 - 535,000
Transfers Out (321,082) - - - -
Other Financing Sources (Uses) 1,075,740 1,200,000 1,240,575 2,377,538 955,000

Excess (deficiency) of
Sources over Uses 500,016 (1,385,918) (1,388,100) 1,306,163 (1,725,782)

Reserved for Delayed Projects (80,000) (317,500) - - -

Fund Balance January 1 5,630,178 6,050,194 4,346,776 4,346,776 5,652,939

Fund Balance 12/31 $ 6,050,194 $ 4,346,776 $ 2,958,676 $ 5,652,939 $ 3,927,157

Reserved for Delayed Projects
Trail Rehabilitation 80,000 80,000
Street Lighting 237,500
Total Delayed Projects 80,000 317,500 - - -

Page 187 of 303
126

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Page 188 of 303
127

ENTERPRISE FUNDS

The Enterprise Funds are maintained to account for the operation of the sanitary sewer,
storm drainage systems and refuse.

Since the operation of these systems is financed by user charges and are self-supporting,

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they are accounted for in a manner similar to private business. The Storm Drainage Fund
was established by Ordinance 176 in 1985.

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The intent of the City Council is to have a cash balance to at least equal accumulated
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depreciation. This follows the City Auditor’s recommendation. Accumulated
depreciation is a reflection of historical costs of depreciable assets. Replacement cost is
expected to be two to two and one half times as much as historical costs. Cash balance is
also expected to have approximately 4 months of operating expenditures for cash flow
purposes. The City reviews fees annually to determine appropriate revenue levels.
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Page 189 of 303
128
2018 Annual Budget
Fund: Sewer Fund

Description of Services:

Activity in this fund reflects the operations of the Municipal Sanitary Sewer System. This includes repair and maintain
current sewer lines, manhole rehabilitation/replacement, repairing lines, GIS/GPS hardware.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 282,682 $ 302,773 $ 307,400 $ 335,400 $ 348,200
Supplies and Services 2,787,785 2,807,536 3,021,300 2,865,490 2,945,800
Capital Outlay 5,255 16,384 1,720,000 1,951,000 1,269,000
Depreciation 770,616 812,027 - - -
Totals $ 3,846,338 $ 3,938,720 $ 5,048,700 $ 5,151,890 $ 4,563,000

Dedicated Revenues $ 3,064,374 $ 3,590,043 $ 3,510,800 $ 3,437,100 $ 3,830,499

Cash Balances $ 11,167,716 $ 9,176,744 $ 7,243,844 $ 7,566,172 $ 6,288,671

$6,000,000
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Expenditures by Category and Dedicated Revenue
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$5,000,000

$4,000,000 Depreciation
Capital Outlay
$3,000,000
Supplies and Services
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Personnel
$2,000,000
Dedicated Revenues

$1,000,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Employees (FTEs) 3.5 3.5 3.5 3.5
Manholes Repaired Not Available 46 20 20
Jetted (LF) 235,573 208,834 197,100 202,000
Miles of Sewer Not Available 125.7 127.8 129.5
# of Lift Stations Not Available 2 2 1
MCES Treatment Cost (% of budget) * Not Available 75% 77% 78%

Page 190 of 303
129

Budget Impact:

Nothing is more unnoticed than what happens behind the scenes to keep the sewer flowing when you flush your toilet
in the morning.

The city’s sanitary sewer system consists of 127.2 miles of underground pipe. Most of the sewer system is gravity, flowing
downhill towards the Minnesota River where the city has a pumping station. The sewer is then pumped east toward the
Metropolitan Council Environmental Service’s (MCES) Blue Lake Wastewater Treatment Plant. northeast of the city. Of
Shakopee’s approximate $5 million sanitary sewer budget, $2.5 million goes directly to MCES for payment of the
regional treatment fees.

Pipes often become clogged with grease buildup and debris that shouldn’t have been flushed down the toilet. City crews
systematically clean the sewer conveyance system to minimize blockages and backups, and crews perform other general
inspections to ensure all is flowing clean and unrestricted. Additionally, the pumping station is monitored 24-7 by a
telemetry system that alarms city crews with any issues. In 2018, the city plans to improve its telemetry system to better
safeguard against potential blockages.

Remember: Help keep the sewer flowing; do not flush foreign substances/items down the toilet!

Organization Chart:

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Mayor & Council

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City Administrator
Public Works
Director/Engineer
Public Works
Superintendent
Utility Foreman
Maintenance
Operator
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Page 191 of 303
2018 Annual Budget 130

Company: 07100- SEWER FUND
Object Requested
Actual Actual Budget Revised Budget
Account Budget 2018
2015 2016 2017 2017
07100 - SEWER FUND
REVENUES:
4110 - SPECIAL ASSESSMENT PRINCIPAL (44,069.95) (39,644.31) 0.00 (27,100.00) (25,649.00)
4111 - SPEC ASSESSMENT INTEREST (14,986.62) (12,334.84) 0.00 (17,000.00) 0.00
4112 - SA PENALTIES & INTEREST (35.52) (1,049.18) 0.00 0.00 0.00
4113 - CERTIFIED UNPAID FEES- STORM 0.00 (4,577.58) 0.00 0.00 0.00
4120 - SA PREPAY (6,751.48) (130,113.65) 0.00 0.00 0.00
SPECIAL ASSESSMENT (65,843.57) (187,719.56) 0.00 (44,100.00) (25,649.00)

4450 - STATE GRANTS & AIDS 0.00 0.00 0.00 0.00 0.00
INTERGOVERNMENTAL 0.00 0.00 0.00 0.00 0.00

4680 - MISC PUBLIC WORKS 0.00 (700.20) 0.00 0.00 0.00
4721 - SEWER CHARGES (2,598,366.57) (2,929,479.74) (3,253,400.00) (3,000,000.00) (3,666,450.00)
4723 - METRO SAC CHARGES (11,977.70) (7,827.75) (25,000.00) (11,500.00) (5,000.00)
4725 - CITY SAC CHARGES (224,425.00) (148,192.04) (100,000.00) (240,000.00) (25,000.00)
4735 - TRUNK CHARGE - SANITARY 15,458.47 (191,444.57) 0.00 0.00 (7,400.00)
CHARGES FOR SERVICES (2,819,310.80) (3,277,644.30) (3,378,400.00) (3,251,500.00) (3,703,850.00)

FINES & FORFEITS 0.00 0.00 0.00 0.00 0.00

4833 - INTEREST

4530 - ANTENNA RENTAL
4850 - MISCELLANEOUS
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4834 - CHANGE IN FAIR MARKET VALUE

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(175,281.39)
20,332.28
0.00
(10,670.34)
(153,229.18)
30,526.97
0.00
(9,943.30)
(123,900.00)
0.00
0.00
(8,500.00)
(120,000.00)
0.00
(13,000.00)
(8,500.00)
(101,000.00)
0.00
0.00
0.00
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MISCELLANEOUS (165,619.45) (132,645.51) (132,400.00) (141,500.00) (101,000.00)

4971 - CAPITAL CONTRIBUTIONS (13,600.00) 7,966.00 0.00 0.00 0.00
CAPITAL CONTRIBUTIONS (13,600.00) 7,966.00 0.00 0.00 0.00

REVENUES (3,064,373.82) (3,590,043.37) (3,510,800.00) (3,437,100.00) (3,830,499.00)
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EXPENDITURES:
6002 - WAGES 191,141.38 213,062.43 215,600.00 237,500.00 243,100.00
6005 - OVERTIME-FT 2,393.24 2,241.33 4,000.00 4,000.00 4,000.00
6015 - WAGES - PART TIME/TEMP 4,113.65 4,962.55 12,600.00 14,600.00 14,700.00
6017 - OVERTIME-PART TIME/TEMP 84.40 0.00 0.00 0.00 0.00
WAGES 197,732.67 220,266.31 232,200.00 256,100.00 261,800.00
6122 - PERA 14,514.09 16,147.44 16,500.00 18,100.00 18,500.00
6124 - FICA 13,807.29 15,414.99 17,100.00 18,900.00 20,000.00
6135 - HEALTH 33,797.50 26,978.93 25,500.00 24,900.00 29,500.00
6139 - POST EMPLOYMENT HEALTH PLAN 1,280.61 1,397.90 1,200.00 1,200.00 1,200.00
6140 - LIFE/LTD 657.24 648.94 600.00 600.00 600.00
6145 - DENTAL 1,541.91 1,560.84 1,400.00 1,400.00 1,400.00
6170 - WORKERS COMPENSATION 9,674.51 11,893.19 12,900.00 11,300.00 11,700.00
6180 - COMPENSATED ABSENCES 1,749.22 2,903.61 0.00 2,900.00 3,500.00
6185 - OPEB 3,582.00 5,346.00 0.00 0.00 0.00
6186 - PENSION EXPENSE 4,345.00 215.00 0.00 0.00 0.00
BENEFITS 84,949.37 82,506.84 75,200.00 79,300.00 86,400.00
WAGES & BENEFITS 282,682.04 302,773.15 307,400.00 335,400.00 348,200.00

6202 - OPERATING SUPPLIES 18,433.67 23,001.27 22,300.00 19,325.00 22,300.00
6204 - FURNISHINGS (NOT CAPITALIZED) 479.98 0.00 0.00 0.00 0.00
6210 - OFFICE SUPPLIES 0.00 3,051.24 1,000.00 200.00 1,000.00
6212 - UNIFORMS/CLOTHING 4,449.28 5,833.02 6,000.00 6,000.00 6,000.00
6213 - FOOD 142.09
Page 192 of 303 259.24 300.00 300.00 300.00
2018 Annual Budget 131

Company: 07100- SEWER FUND
Object Requested
Actual Actual Budget Revised Budget
Account Budget 2018
2015 2016 2017 2017
6215 - MATERIALS 2,427.29 421.49 4,000.00 3,500.00 4,000.00
6222 - MOTOR FUELS & LUBRICANTS 6,132.28 4,670.58 8,300.00 8,300.00 8,300.00
6240 - EQUIPMENT MAINT SUPPLIES 3,431.79 9,073.33 10,000.00 4,250.00 10,000.00
6310 - ATTORNEY 99.00 122.50 1,500.00 500.00 1,500.00
6312 - ENGINEERING/DESIGN CONSULTANT 5,253.86 34,764.23 80,000.00 11,000.00 80,000.00
6315 - BUILDING MAINT. 211.62 0.00 0.00 0.00 0.00
6316 - EQUIPMENT MAINTENANCE 46,607.68 12,841.23 12,000.00 6,000.00 12,000.00
6318 - FILING FEES 0.00 0.00 0.00 0.00 0.00
6327 - OTHER PROF SERVICES 103,290.99 75,904.13 110,000.00 40,000.00 110,000.00
6332 - POSTAGE 0.00 0.00 0.00 0.00 0.00
6334 - TELEPHONE 1,701.57 1,594.35 2,500.00 2,500.00 2,500.00
6336 - PRINTING/PUBLISHING 150.66 332.78 500.00 700.00 500.00
6338 - ADVERTISING 0.00 0.00 0.00 0.00 0.00
6339 - COMPUTER ACCESS 910.28 770.22 900.00 900.00 900.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 67,060.00 65,900.00 66,190.00 68,800.00
6352 - LIABILITY 71,653.00 0.00 0.00 0.00 0.00
6354 - CLAIM DEDUCTIBLES 0.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00

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6362 - ELECTRIC 23,630.41 27,346.12 26,000.00 26,000.00 26,000.00
6364 - WATER 67.28 112.52 500.00 500.00 500.00
6366 - SEWER
6369 - CURRENT USE CHARGES
6410 - SOFTWARE - ANNUAL FEES
f 44,926.74
2,408,708.04
6,400.00
51,838.10
2,443,355.88
2,857.00
60,000.00
2,578,200.00
2,000.00
60,000.00
2,578,200.00
2,000.00
60,000.00
2,498,300.00
2,000.00
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6415 - SOFTWARE-ANNUAL FEES (IS FUND) 6,600.00 6,600.00 6,900.00 6,900.00 7,200.00
6430 - BUILDING RENT (IS FUND) 30,999.96 31,929.96 17,800.00 17,800.00 19,000.00
6435 - OTHER RENT 0.00 0.00 0.00 0.00 0.00
6472 - CONFERENCE/SCHOOL/TRAINING 865.00 3,014.60 3,500.00 3,500.00 3,500.00
6475 - TRAVEL/SUBSISTENCE 0.00 302.94 500.00 200.00 500.00
6480 - DUES 212.50 397.75 500.00 500.00 500.00
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6490 - SUBSCRIPTIONS/PUBLICATIONS 0.00 81.12 200.00 225.00 200.00
SUPPLIES AND SERVICES 2,787,784.97 2,807,535.60 3,021,300.00 2,865,490.00 2,945,800.00

6502 - DEPRECIATION EXPENSE 770,615.89 812,026.51 0.00 0.00 0.00
DEPRECIATION 770,615.89 812,026.51 0.00 0.00 0.00

MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 0.00

6740 - EQUIPMENT 5,255.00 0.00 20,000.00 0.00 0.00
6760 - IMPROVEMENTS 0.00 16,383.50 1,700,000.00 1,951,000.00 1,269,000.00
CAPITAL OUTLAY 5,255.00 16,383.50 1,720,000.00 1,951,000.00 1,269,000.00

EXPENDITURES 3,846,337.90 3,938,718.76 5,048,700.00 5,151,890.00 4,563,000.00

OTHER FINANCING:
TRANSFERS IN (30,008.43) 0.00 (100,000.00) (294,337.59) 0.00
TRANSERS OUT 831,933.00 630,920.00 495,000.00 190,120.00 545,000.00
GAIN/LOSS ON DISPOSAL OF ASSET (2,220.00) 0.00 0.00 0.00 0.00
OTHER FINANCING 799,704.57 630,920.00 395,000.00 (104,217.59) 545,000.00

Total 07100 - SEWER FUND 1,581,668.65 979,595.39 1,932,900.00 1,610,572.41 1,277,501.00

Page 193 of 303
132
2018 Annual Budget
Fund: Surface Water Fund

Description of Services:

The Public Works Department operates and maintains the surface water system for the City of Shakopee which includes
132 miles of storm sewer and 219 ponds. Participate in erosion control projects and implementation of the City’s Water
Resource Management Plan.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Personnel $ 558,318 $ 524,343 $ 529,100 $ 491,600 $ 577,700
Supplies and Services 379,728 432,159 337,500 339,120 341,200
Miscellaneous 1,236 666 - - -
Capital Outlay 31,467 128,062 610,000 1,180,000 856,600
Depreciation 777,711 803,609 - - -
Totals $ 1,748,460 $ 1,888,839 $ 1,476,600 $ 2,010,720 $ 1,775,500

Dedicated Revenues $ 2,124,560 $ 1,791,652 $ 1,430,000 $ 1,872,000 $ 1,334,560

Cash Balances

f$ 15,371,971

t
$ 13,595,766 $

Expenditures by Category and Dedicated Revenue
12,934,166 $ 13,464,755 $ 12,363,815
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$2,500,000

$2,000,000

Depreciation
$1,500,000 Capital Outlay
D
Miscellaneous
Supplies and Services
$1,000,000
Personnel
Dedicated Revenues
$500,000

$-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Employees (FTEs) 3.5 2.5 2.5 3.3
Sweeping Annual Cost 147,021 141,185 140,000 140,000
Catch Basins Repaired Not Available 16 48 30
Ponds Inspected 71 58 45 45
Number of Ponds Not Available 207 219 230
Acres of Wetlands Not Available 479 479 479

Page 194 of 303
133

Budget Impact:

When it rains, water flows downhill. Sometimes too fast, sometimes not fast enough. Surface water can be challenging to
manage, especially with the many unfunded mandates of the Clean Water and Wetland Conservation Acts and the many
overlapping jurisdictional authorities from three different watershed districts within the city, Minnesota Board of Water
and Soils Resources, Army Corps of Engineers, Minnesota Department of Natural Resources, Minnesota Pollution Control
Agency (MPCA), Scott County and the Minnesota Department of Transportation.

The city obtains a permit through the MPCA’s National Pollution Discharge and Elimination System to discharge water
from the city into downstream water bodies (e.g., the Minnesota River). The permit requires the city to establish a
comprehensive storm water management program that includes education and outreach, public participation and
involvement, illicit discharge detection and elimination, construction site runoff control, post-construction management,
and pollution prevention/good housekeeping.

In 2018, the city is adding a new full-time position to assist in storm water management. A water resources/environmental
engineer will spearhead and manage this sometimes daunting, yet very important work for the city. The position is
anticipated to be a cost savings for the city, since our Engineering team will have to rely less on outside consultants.

Organization Chart:

Maintenance

t
Utility Foreman
Operator
Mayor & Council

Public Works Public Works

f
City Administrator
Director/Engineer Superintendent Water Resources/
Environmental
Engineer
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Page 195 of 303
2018 Annual Budget 134

Company: 07300- SURFACE WATER FUND
Object Requested
Actual Actual Budget Revised Budget
Account Budget 2018
2015 2016 2017 2017
07300 - SURFACE WATER FUND
REVENUES:
4110 - SPECIAL ASSESSMENT PRINCIPAL 0.00 1,305.59 0.00 0.00 0.00
4113 - CERTIFIED UNPAID FEES- STORM (60.06) (248.92) 0.00 0.00 0.00
SPECIAL ASSESSMENT (60.06) 1,056.67 0.00 0.00 0.00

4461 - STATE AID - CONSTRUCTION 0.00 0.00 0.00 0.00 0.00
INTERGOVERNMENTAL 0.00 0.00 0.00 0.00 0.00

4680 - MISC PUBLIC WORKS (22,000.00) (22,000.00) 0.00 (22,000.00) 0.00
4745 - STORM CHARGES (1,102,667.64) (1,202,004.28) (1,180,000.00) (1,180,000.00) (1,181,560.00)
4746 - TRUNK CHARGE - STORM (640,951.61) (409,271.10) (100,000.00) (520,000.00) 0.00
CHARGES FOR SERVICES (1,765,619.25) (1,633,275.38) (1,280,000.00) (1,722,000.00) (1,181,560.00)

4833 - INTEREST (220,198.80) (212,313.89) (150,000.00) (150,000.00) (153,000.00)
4834 - CHANGE IN FAIR MARKET VALUE 24,446.27 44,913.51 0.00 0.00 0.00
4678 - PUBLIC WORKS RENTAL 0.00 0.00 0.00 0.00 0.00
MISCELLANEOUS (195,752.53) (167,400.38) (150,000.00) (150,000.00) (153,000.00)

4971 - CAPITAL CONTRIBUTIONS (163,128.09) 7,967.00 0.00 0.00 0.00

t
CAPITAL CONTRIBUTIONS (163,128.09) 7,967.00 0.00 0.00 0.00

REVENUES (2,124,559.93) (1,791,652.09) (1,430,000.00) (1,872,000.00) (1,334,560.00)

EXPENDITURES:
6002 - WAGES
f 390,381.46 358,432.59 384,800.00 351,600.00 409,300.00
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6005 - OVERTIME-FT 1,153.63 2,055.53 3,000.00 1,000.00 3,000.00
6015 - WAGES - PART TIME/TEMP 18,175.68 16,032.78 38,300.00 38,000.00 38,600.00
6017 - OVERTIME-PART TIME/TEMP 0.00 0.00 0.00 0.00 0.00
WAGES 409,710.77 376,520.90 426,100.00 390,600.00 450,900.00
6122 - PERA 29,365.45 27,036.10 29,100.00 26,600.00 30,900.00
D
6124 - FICA 29,201.60 26,988.10 31,300.00 28,700.00 34,500.00
6135 - HEALTH 50,018.18 38,380.84 25,500.00 24,900.00 36,900.00
6139 - POST EMPLOYMENT HEALTH PLAN 2,317.68 2,259.56 1,200.00 1,200.00 1,600.00
6140 - LIFE/LTD 1,130.66 1,049.09 600.00 600.00 800.00
6145 - DENTAL 2,713.79 2,591.40 1,400.00 1,400.00 1,900.00
6170 - WORKERS COMPENSATION 24,962.74 22,978.09 13,900.00 14,700.00 15,400.00
6180 - COMPENSATED ABSENCES 1,141.37 4,077.19 0.00 2,900.00 4,800.00
6185 - OPEB 3,582.00 5,346.00 0.00 0.00 0.00
6186 - PENSION EXPENSE 4,174.00 17,116.00 0.00 0.00 0.00
BENEFITS 148,607.47 147,822.37 103,000.00 101,000.00 126,800.00
WAGES & BENEFITS 558,318.24 524,343.27 529,100.00 491,600.00 577,700.00

6202 - OPERATING SUPPLIES 26,758.57 33,169.51 46,000.00 46,000.00 46,000.00
6204 - FURNISHINGS (NOT CAPITALIZED) 239.99 0.00 0.00 0.00 0.00
6210 - OFFICE SUPPLIES 244.04 3,086.73 3,500.00 3,500.00 3,500.00
6212 - UNIFORMS/CLOTHING 10,606.33 6,175.33 9,000.00 9,000.00 9,000.00
6213 - FOOD 142.09 140.80 300.00 300.00 300.00
6215 - MATERIALS 17,008.72 51,081.08 34,000.00 34,000.00 34,000.00
6222 - MOTOR FUELS & LUBRICANTS 15,450.94 12,572.11 13,500.00 13,500.00 13,500.00
6240 - EQUIPMENT MAINT SUPPLIES 26,062.65 31,734.88 33,000.00 33,000.00 33,000.00
6245 - UTILITY MAINT 0.00 0.00 0.00 0.00 0.00
6310 - ATTORNEY 6,890.65 2,067.50 5,000.00 5,000.00 5,000.00
6312 - ENGINEERING/DESIGN CONSULTANT 144,593.00 117,604.63 88,500.00 88,500.00 88,500.00
6314 - COMPUTER SERVICES 0.00 1,022.00 0.00 0.00 0.00
6315 - BUILDING MAINT. Page 196 of 303
211.64 0.00 0.00 0.00 0.00
2018 Annual Budget 135

Company: 07300- SURFACE WATER FUND
Object Requested
Actual Actual Budget Revised Budget
Account Budget 2018
2015 2016 2017 2017
6316 - EQUIPMENT MAINTENANCE 16,318.86 30,454.64 0.00 0.00 0.00
6318 - FILING FEES 138.00 0.00 0.00 0.00 0.00
6327 - OTHER PROF SERVICES 43,293.14 80,938.04 41,500.00 41,500.00 41,500.00
6332 - POSTAGE 0.00 10.20 0.00 0.00 0.00
6334 - TELEPHONE 715.04 687.14 15,000.00 15,000.00 15,000.00
6336 - PRINTING/PUBLISHING 774.35 935.77 1,000.00 1,000.00 1,000.00
6338 - ADVERTISING 0.00 0.00 0.00 0.00 0.00
6339 - COMPUTER ACCESS 910.26 770.22 1,000.00 1,000.00 1,000.00
6351 - INSURANCE PREMIUM (IS FUND) 0.00 12,360.00 12,100.00 13,720.00 14,300.00
6352 - LIABILITY 11,608.00 0.00 0.00 0.00 0.00
6354 - CLAIM DEDUCTIBLES 0.00 0.00 0.00 0.00 0.00
6356 - AUTO 0.00 0.00 0.00 0.00 0.00
6362 - ELECTRIC 539.83 650.16 0.00 0.00 0.00
6364 - WATER 0.00 0.00 0.00 0.00 0.00
6367 - REFUSE 0.00 1,265.90 0.00 0.00 0.00
6410 - SOFTWARE - ANNUAL FEES 6,400.00 2,888.80 5,000.00 5,000.00 5,000.00
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 6,600.00 6,600.00 6,900.00 6,900.00 7,200.00
6420 - EQUIPMENT RENT 10,844.68 1,649.00 1,500.00 1,500.00 1,500.00

t
6430 - BUILDING RENT (IS FUND) 30,999.96 31,929.96 17,800.00 17,800.00 19,000.00
6435 - OTHER RENT 0.00 0.00 0.00 0.00 0.00

6475 - TRAVEL/SUBSISTENCE
6480 - DUES
f
6472 - CONFERENCE/SCHOOL/TRAINING 2,190.00
0.00
187.50
2,089.60
0.00
193.75
2,000.00
500.00
300.00
2,000.00
500.00
300.00
2,000.00
500.00
300.00
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6490 - SUBSCRIPTIONS/PUBLICATIONS 0.00 81.12 100.00 100.00 100.00
SUPPLIES AND SERVICES 379,728.24 432,158.87 337,500.00 339,120.00 341,200.00

6502 - DEPRECIATION EXPENSE 777,711.34 803,608.55 0.00 0.00 0.00
DEPRECIATION 777,711.34 803,608.55 0.00 0.00 0.00

6620 - PROPERTY TAX/SPECIAL ASSESS 1,236.00 666.00 0.00 0.00 0.00
D
MISCELLANEOUS EXPENSE 1,236.00 666.00 0.00 0.00 0.00

6740 - EQUIPMENT 0.00 7,295.00 0.00 0.00 0.00
6760 - IMPROVEMENTS 31,467.00 120,767.11 610,000.00 1,180,000.00 856,600.00
CAPITAL OUTLAY 31,467.00 128,062.11 610,000.00 1,180,000.00 856,600.00

DEBT SERVICE 0.00 0.00 0.00 0.00 0.00

EXPENDITURES 1,748,460.82 1,888,838.80 1,476,600.00 2,010,720.00 1,775,500.00

OTHER FINANCING:
TRANSFERS IN (97,164.95) 0.00 0.00 (132,709.33) 0.00
TRANSERS OUT 275,369.00 625,000.00 615,000.00 125,000.00 660,000.00
GAIN/LOSS ON DISPOSAL OF ASSET (15,217.75) (1,911.24) 0.00 0.00 0.00
OTHER FINANCING 162,986.30 623,088.76 615,000.00 (7,709.33) 660,000.00

Total 07300 - SURFACE WATER FUND (213,112.81) 720,275.47 661,600.00 131,010.67 1,100,940.00

Page 197 of 303
136
2018 Annual Budget
Fund: Refuse Fund

Description of Services:

The City provides refuse and recycling carts to Shakopee residents. The cart ownership is the resonsibility of the hauler.
The hauler must manage the inventory, delivery and maintain the refuse and recycling carts.

Budget:
Actual Actual Original Budget Revised Budget Budget
Expenditures by Category 2015 2016 2017 2017 2018
Debt Service 10,670 9,603 8,500 8,500 7,400
Depreciation 117,111 117,431 - 117,000 117,000
Totals $ 127,781 $ 127,034 $ 8,500 $ 125,500 $ 124,400

Dedicated Revenues $ 102,710 $ 104,206 $ 106,000 $ 123,600 $ 113,400

Expenditures by Category and Dedicated Revenue
140,000

120,000

100,000
f t
ra
80,000 Depreciation
Debt Service
60,000
Dedicated Revenues
40,000

20,000
D
-
Actual 2015 Actual 2016 Budget 2017 Budget 2018

Key Measures:

Actual Actual Projected Projected
2015 2016 2017 2018
Number of Garbage Carts Owned 26,705 26,705 26,705 26,705
Number of Garbage Carts Used 22,405 22,521 22,493 TBD

Budget Impact:

The City will continue receiving cart fee revenue under the current contract with Republic Services Inc. This revenue
helps to pay down of the interfund loan with the Sewer Fund.

Page 198 of 303
2018 Annual Budget 137

Company: 07400- REFUSE FUND
Object Requested
Actual Actual Budget Revised Budget
Account Budget 2018
2015 2016 2017 2017
07400 - REFUSE FUND
REVENUES:
4751 - REFUSE CHARGES (104,665.05) (105,309.40) (106,000.00) (105,000.00) (105,000.00)
CHARGES FOR SERVICES (104,665.05) (105,309.40) (106,000.00) (105,000.00) (105,000.00)

4833 - INTEREST 920.23 1,295.63 0.00 1,400.00 1,600.00
4834 - CHANGE IN FAIR MARKET VALUE 6.50 (192.65) 0.00 0.00 0.00
4850 - MISCELLANEOUS 1,028.15 0.00 0.00 (20,000.00) (10,000.00)
MISCELLANEOUS 1,954.88 1,102.98 0.00 (18,600.00) (8,400.00)

REVENUES (102,710.17) (104,206.42) (106,000.00) (123,600.00) (113,400.00)
6502 - DEPRECIATION EXPENSE 117,110.57 117,431.42 0.00 117,000.00 117,000.00
DEPRECIATION 117,110.57 117,431.42 0.00 117,000.00 117,000.00

6890 - DEBT SERVICE - OTHER CHARGES 10,670.34 9,603.30 8,500.00 8,500.00 7,400.00
DEBT SERVICE 10,670.34 9,603.30 8,500.00 8,500.00 7,400.00

EXPENDITURES 127,780.91 127,034.72 8,500.00 125,500.00 124,400.00

Total 07400 - REFUSE FUND 25,070.74 22,828.30 (97,500.00) 1,900.00 11,000.00

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138

INTERNAL SERVICE FUNDS

The Internal Service Funds are used to account for the financing of major mobile
equipment, major buildings (Governmental and Park/Recreation), park assets,
Information Technology items and insurance.

 Equipment
 Park and Recreation Asset

t
 Information Technology
 Government Building Asset

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Self-Insurance
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139
2018 Annual Budget
Internal Service Funds Budget Summary

Park & Governmental Governmental
Recreation Information Building Self
Equipment Asset Technology Asset Insurance Total
Sources
Charges for Services $ 889,100 $ 781,200 $ 400,900 $ 579,400 $ 840,000 $ 3,490,600
Cost Sharing - 50,000 - - - 50,000
Grants - 300,000 - - - 300,000
Interest 42,000 25,000 6,000 25,000 6,000 104,000
Sale of Assets 15,000 - - - - 15,000
Donations - 10,000 - - - 10,000
Miscellaneous - - - - 56,000 56,000
Total Revenue 946,100 1,166,200 406,900 604,400 902,000 4,025,600

Uses
Insurance Payments - - - - 725,000 725,000
IT Supplies/services - - 155,000 - - 155,000
Capital Expenditures 1,661,850 1,400,000 110,000 326,000 - 3,497,850
Total Expenditures 1,661,850 1,400,000 265,000 326,000 725,000 4,377,850

t
Interfund Loan - - - - - -
Transfers - - - (510,000) - (510,000)

Excess (deficiency) of
Sources over Uses $ f
(715,750) $ (233,800) $ 141,900 $ (231,600) $ 177,000 $ (862,250)
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140
2018 Annual Budget

Fund: Equipment Internal Service Fund

Description of Services:

This fund finances the multi-year Equipment Plan. Financing to purchase equipment is provided by "rent"
payments from the operating departments at rates established annually by the Finance Department as part of
the budget process. Equipment for the Sewer and Storm Drainage enterprise funds is not included. The
Equipment Fund shall "own" and acquire larger pieces of equipment including but not limited to cars,
trucks, graders, loaders, tractors and larger mowers or items generally costing $20,000 or more.

Key Measures:

Actual Actual Budgeted Budgeted
2015 2016 2017 2018
Cost of vehicles added/replaced $2,406,772 $1,681,675 $1,109,500 $1,616,850
# Vehicles added/replaced 22 29 19 18
Vehicles and Machinery in Service 136 167 166 171

Establishment:

f t
The Equipment Fund was established by Resolution #4077 in 1994.

Budget Impact:
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With nearly 400 pieces of equipment and vehicles, it is important to have a well-planned vehicle
replacement program. For the larger, more expensive vehicles (e.g., cars, trucks, police squads, fire engines,
etc.), the city charges city departments rent for the replacement of the vehicles. Yes, the city charges the city.
The home department/division for the vehicle contributes a rent amount to the Equipment Internal Service
D
Fund to ensure adequate funds are in place for the purchase of the vehicle at time of replacement.

Unlike most consumers who wish they had saved in advance, this is what the city does to avoid borrowing
money. Prudent planning with a smart strategic replacement plan ensures vehicles are replaced at the right
time. The Finance and Public Works Departments work closely with the city’s vehicle users to ensure we
meet all the city’s vehicle needs.

This year brings us to a sad moment when one of our old police squads, which was being used as a public
works staff car (the last of our old “Crown Vics”), was determined to be at the end of its useful life. We
decided it was time to sell the old goat. It will be replaced by another hand-me-down police Ford Interceptor,
retired from the police department.

Page 202 of 303
141
2018 Annual Budget
Equipment Internal Service Fund

2017 2017 2018
2015 2016 Original Final Proposed
Actual Actual Budget Budget Budget
Sources
Miscellaneous
Rentals $ 464,384 $ 612,868 $ 787,800 $ 787,800 $ 889,100
Sale of Assets 85,405 133,994 - - 15,000
Interest 63,778 51,192 60,000 60,000 42,000
Notes Receivable - - - - -
Total Revenue 613,567 798,054 847,800 847,800 946,100

Uses
Police 165,022 328,204 293,000 293,000 100,000
Fire 945,681 134,207 46,000 45,000 1,250,000
Building Inspection - - - - -
Facilities 38,758 49,948 15,000 6,000 -

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Engineering 74,792 - - - -
Natural Resources - - - - -
Street Maintenance
Park Maintenance f 706,500
260,077
308,318
266,317
254,500
371,000
266,500
368,000
49,500
227,350
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Recreation - 179,727 130,000 - 35,000
Total Expenditures 2,190,830 1,266,721 1,109,500 978,500 1,661,850

Reserved for Delayed Projects
Street Maintenance 250,000
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Net $ (1,577,263) $ (718,667) $ (261,700) $ (130,700) $ (715,750)

Cash Balance December 31 $ 4,900,827 $ 4,510,751 $ 4,249,051 $ 4,380,051 $ 3,664,301

Page 203 of 303
142
2018 Annual Budget

Fund: Park and Recreation Asset Internal Service Fund

Description of Services:

This fund finances the replacement of park assets. Financing to accomplish this is provided by "rental"
payments from the park maintenance division at rates established annually by the Finance Department as
part of the budget process.

Key Measures:

Actual Actual Budgeted Budgeted
2015 2016 2017 2018
# Park Projects 7 10 9 14

Establishment:

The Fund was established in 2007.

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143
2018 Annual Budget
Park and Recreation Asset Internal Service Fund

2017 2017 2018
2015 2016 Original Final Proposed
Actual Actual Budget Budget Budget
Sources
Miscellaneous
Rentals $ 374,660 $ 385,900 $ 657,600 $ 657,600 $ 781,200
Cost Sharing - - - - 50,000
Grants - - - - 300,000
Donations - 366,622 10,000 250,000 10,000
Miscellaneous 9,280 - - - -
Interest 26,248 24,578 25,000 25,000 25,000
Total Revenue 410,188 777,100 692,600 932,600 1,166,200
Uses
Capital
Backstops - - 30,000 30,000 -
Benches - - - - 20,000
Bleachers - - - - 15,000
CC Back Parking Lot - - - - 55,000
Community Center Bathroom Counters - - 100,000 100,000 -
Community Center Building Waterproofing - 68,840 - - -
Community Center Men Showers/Tile - - - - 80,000
Community Center Parking Lot - - 200,000 200,000 -

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Community Center Study 40,650 - - - -
Courts - - - - 30,000
Fence Replacement - - - - 15,000
Gazebo Levy Drive
Lions Park Bathroom
Lions Park Improvements
f -
-
12,652
-
-
-
20,000
-
-
20,000
-
-
-
80,000
-
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Lions Park Fun For All Playground - 373,471 - - -
Lions Park Rink and Lights - - 180,000 - 270,000
Lions Park Warming House - 53,873 - - 10,000
Maps 453 - - - -
Memorial Park Bridge - 34,994 - - 660,000
Playground Equipment - - 50,000 50,000 -
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Playground Equipment- Emerald Lane - 35,812 - - -
Playground Equipment- Hiawatha - 63,518 - - -
Riverview Fence - - - - 25,000
Scenic Heights Park Building 24,039 1,617 - - -
Scenic Heights Rink - - - - 30,000
Schleper field lights/roof 284,980 - - - -
Schleper Painting - - 125,000 125,000 -
Softball/Baseball Concession Stand Upgrade - 19,145 - - -
Skate Park - 214,754 - - -
Stans Park Playground - 80,477 - - -
Sand Venture- Pool Diving Well - - 35,000 35,000 -
Tahpah fence extension 162,507 - - - -
Tahpah Field Improvements - 52,531 - - -
Tahpah Lighting 154,697 2,280 - - -
Trail Overlay - 65,297 60,000 60,000 60,000
Westminster Hockey Rink 32,653 - - - -
Youth Building Interior Chinking - - - - 50,000
Total Expenditures 712,630 1,066,609 800,000 620,000 1,400,000
Reserved for Delayed Projects: - 668,000 - - -
Net $ (302,442) $ (957,509) $ (107,400) $ 312,600 $ (233,800)
Cash Balance December 31 $ 2,081,738 $ 1,086,707 $ 979,307 $ 1,399,307 $ 1,165,507

Page 205 of 303
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2018 Annual Budget

Fund: Information Technology Internal Service Fund

Description of Services:

This fund finances the replacement and acquisition of information technology including computers, printers,
copiers and network items. Financing to accomplish this is provided by charges to benefitting divisions at
rates established annually by the Finance Department as part of the budget process.

Key Measures:

Actual Actual Budgeted Budgeted
2015 2016 2017 2018
Deployed Computers 152 152 190 200

Establishment:

The fund was established in 2010 by Resolution No. 7001.

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145
2018 Annual Budget
Information Technology Internal Service Fund

2017 2017 2018
2015 2016 Original Final Proposed
Actual Actual Budget Budget Budget
Sources
Rentals $ 358,600 $ 365,200 $ 381,800 $ 381,800 $ 400,900
Federal Grants - - 20,000 20,000 -
Interest 5,122 6,895 6,000 9,000 6,000
Miscellanous - - - - -
Total Revenue 363,722 372,095 407,800 410,800 406,900

Uses
Supplies 84,023 66,180 30,000 65,000 -
Services 83,903 27,393 25,000 20,000 -
Software 210,845 181,870 210,000 180,000 -
Capital 47,470 42,146 295,700 295,700 -
Computer Replacement - - - - 50,000
Data Center UPS Replacement - - - - 35,000
Microsoft Licensing Renewal - - - - 65,000
Printer Reduction & Replacement
Yearly Software Maintenance
Total Expenditures
f -
-
426,241

t -
-
317,589
-
-
560,700
-
-
560,700
25,000
90,000
265,000
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Excess (deficiency) of
Sources over Uses (62,519) 54,506 (152,900) (149,900) 141,900

Transfer In 150,000 - - - -
Net $ 87,481 $ 54,506 $ (152,900) $ (149,900) $ 141,900
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Cash Balance December 31 $ 622,143 $ 679,861 $ 526,961 $ 529,961 $ 671,861

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146
2018 Annual Budget

Fund: Governmental Building Asset Internal Service Fund

Description of Services:

This fund finances the future purchase, major reconstruction, and additions to City owned buildings
including City Hall, Library, Public Works, Police, and Fire Stations. Financing to accomplish this is
provided by "rental" payments from the operating departments at rates established annually by the Finance
Department as part of the budget process. The Building Fund shall "own" and acquire these buildings.

Key Measures:

Actual Actual Budgeted Budgeted
2015 2016 2017 2018
# Projects 6 2 7 10

Establishment:

t
Council established the Building Fund in 1998. The scope of the fund was expanded in 2000 to include
major repairs defined as those without which the building would be unusable for its intended purpose. It

f
was further expanded in 2008 to include energy savings or green initiatives such as lighting upgrades, boiler
modifications, etc.
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147
2018 Annual Budget
Governmental Building Asset Internal Service Fund

2017 2017 2018
2015 2016 Original Final Proposed
Actual Actual Budget Budget Budget
Sources
Rentals $ 517,910 $ 533,450 $ 558,400 $ 558,400 $ 579,400
Interest 72,654 63,764 25,000 45,000 25,000
Miscellaneous 654 (153) - - -
Total Revenue 591,218 597,061 583,400 603,400 604,400

Uses
Capital Construction
Police Station Carpeting - 80,305 - - -
Police Station Roof - - - - 20,000
Library Exterior Restoration 90,900 - - - -
Engineering Building Roof - - 25,000 25,000 -
Engineering Building Sign Shop Area - - - - 6,000
Public Works Interior Lighting System - - - - 20,000
Public Works Storage Shed 110,661 - - - -
Fire Station 1 Parking Lot - - 160,000 160,000 -
Fire Station 1 Boilers - - - - 130,000

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Fire Station 1 AC - - - - 100,000
Fire Station 1 Vierling East Roof - 6,600 - - -
Fire Station 1 Rooftop Unit
Fire Station 1 Window Replacmentf -
-
-
-
-
100,000
-
100,000
-
-
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Fire Station 2 Concrete Pavement 79,820 - - - -
Fire Station 2 Roof 32,515 - - - -
City Hall/PD Landscaping - - - - 50,000
City Hall Study 7,165 - - - -
City Hall Technology & Security** - - 138,000 - -
City Hall Low Voltage** - - 130,000 - -
D
City Hall Furniture & Fixtures** - - 233,000 - -
City Hall Contingency** - - 400,000 - -
Building Furnishings 5,700 - - - -
Total Expenditures 326,761 86,905 1,186,000 285,000 326,000

Excess (deficiency) of
Sources over Uses 264,457 510,156 (602,600) 318,400 278,400

Interfund Loan* 50,000 - 50,000 - -
Transfer Out City Hall Construction - (2,040,000) (120,000) (1,071,000) (170,000)
Transfer Out Debt Service (466,680) (346,680) (340,000) (340,000) (340,000)
Net $ (152,223) $ (1,876,524) $ (1,012,600) $ (1,092,600) $ (231,600)

Cash Balance December 31 $ 5,701,935 $ 5,701,935 $ 4,689,335 $ 4,609,335 $ 4,377,735

* Interfund loan payback became a funding source of the City Hall construction. The payments received on the interfund loan
are transferred to the City Hall Fund as received.
** Moved to transfer out to city hall construction as entire city hall project was paid for in the city hall fund.

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148
2018 Annual Budget

Fund: Self Insurance Internal Service Fund

Description of Services:

This fund pays the costs related to the City's workers' compensation and property/casualty insurance policies
through charges received from city departments and divisions. Coverage is maintained through the League
of Minnesota Cities Insurance Trust (LMCIT).

Key Measures:

Actual Actual Budgeted Budgeted
2015 2016 2017 2018
Workers Compensation:
Deductible $1,000 $500 $10,000 $10,000
Amount Paid $6,636 $7,183 $13,887 NA
Experience Modification (less than 1.0 is good) 1.12* 1.05* 0.70 NA

General Liability:
Deductible $2,500 $50,000 $50,000 $50,000

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Amount Paid $14,562 $10,620 $19,650 NA
Liability Rating (less than 1.0 is good) 0.821* 0.799* 0.878 NA

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* City of Shakopee and Shakopee Public Utility Commission were in a combined pool for insurance.
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Establishment:

The Self Insurance Fund was created in 2016 as a result of savings realized from increasing deductible
premiums for the property/casualty policy. General liability moved to the self insurance fund at the 7/1/16
D
renewal. Workers Compensation moved to the self insurance fund at the 1/1/17 renewal. In addition, a
2016 transfer of $75,000 from the General Fund surplus created an inital balance suitable for covering
annual deductible claims expenses. The goal of the fund is to establish an appropriate fund balance with the
ultimate goal of moving towards a self insurance program, thus realizing the benefit of reduced premiums.

Budget Impact:

The workers comp mod factor relates to the frequency and severity of an employer's workers compensation
claims over a three-year period, and it is used to calculate the premium. A mod factor of 1.00 is considered
average for an employer's particular industry; the lower the mod factor, the better.

The liability rating is calculated using a formula that looks at the city's expected liability claim losses
compared to the actual losses. Data is used over a three-year period, and it is used to calculate the premium.
A liability rating of 1.00 means the city's actual losses equal the expected losses for a city of similar size and
expenditures.

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149
2018 Annual Budget
Self Insurance Internal Service Fund

2017 2017 2018
2015 2016 Original Final Proposed
Actual Actual Budget Budget Budget
Sources
Charges for Services $ - $ 466,950 $ 457,500 $ 800,000 $ 840,000
Reimbursement - - - 14,500 6,000
Interest - 179 - 4,500 6,000
Insurance Dividends - 145,757 - 50,000 50,000
Donations - - - - -
Total Revenue - 612,886 457,500 869,000 902,000

Uses
Capital
Liability Insurance - 134,014 347,500 623,400 685,000
Claims - 5,621 40,000 25,000 40,000
Total Expenditures - 139,635 387,500 648,400 725,000

Excess (deficiency) of
Sources over Uses - 473,251 70,000 220,600 177,000

Transfer In
Transfer Out
Net f
$
-
-
- $

t 75,000
-
548,251 $
-
-
70,000 $
-
-
220,600 $
-
-
177,000
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Cash Balance December 31 $ - $ 362,791 $ 432,791 $ 583,391 $ 760,391
D

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City of Shakopee
Preliminary Levy Analysis
November 21, 2017

Increase/
2016 Final 2017 Final 2018 Proposed 2018 Adjusted (Decrease) % Change
City Levy
General Fund $ 16,825,900 $ 16,175,900 $ 16,849,176 $ 16,694,500 $ 518,600 3.21%
Abatements 174,915 182,400 182,400 7,485 4.28%
Capital Improvement Levy 385,000 200,000 200,000 (185,000) -48.05%

Debt Service
2004 B 238,027 - - -
2006 B 315,390 - - -
2007 B Improve 94,992 92,471 - -
2008 A Improve - 148,800 135,448 135,448
2010 A Improve 88,500 107,145 105,940 105,940
2012 A Refunding 47,386 - - -
2016 Abatement - 1,842,110 1,942,260 1,942,260
Total Debt Service 784,295 2,190,526 2,183,648 2,183,648 (6,878) -0.31%

Total City Levy $ 17,610,195 $ 18,926,341 $ 19,415,224 $ 19,260,548 $ 334,207 1.77%

EDA Market Value Levy $ - $ - $ 350,000 $ 350,000 $ 350,000 100.00%

Total City and EDA Levies $ 17,610,195 $ 18,926,341 $ 19,765,224 $ 19,610,548 $ 684,207 3.62%
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Increase/ Debt Service Levy
Budget Levy (Decrease) Tax Capacity Tax Rate Levy Total Levy Change %
2009 13,965,115 854,115 40,984,725 32.630% 998,562 14,963,677 5.36%
2010 14,236,138 271,023 38,952,163 33.710% 682,527 14,918,665 -0.30%
2011 14,717,438 481,300 37,680,587 34.731% 120,000 14,837,438 -0.54%
2012 14,717,438 - 35,402,744 36.655% 120,000 14,837,438 0.00%
2013 15,333,223 615,785 32,445,035 41.996% 150,000 15,483,223 4.35%
2014 15,793,220 459,997 34,210,957 41.437% 518,959 16,312,179 5.35%
2015 16,138,000 344,780 38,705,002 37.862% 635,267 16,773,267 2.83%
2016 16,825,900 687,900 40,933,710 37.902% 784,295 17,610,195 4.99%
2017 16,735,815 (90,085) 44,238,206 38.226% 2,190,526 18,926,341 7.47%
2018 17,426,900 691,085 46,216,684 37.877% 2,183,648 19,610,548 3.62%

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Planning and Development








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Economic Development Authority
2018 Budget Highlights – pg. 110
• Infrastructure development and sale of EDA-owned properties at 69/169
• Request for Proposal evaluations for two sites Downtown and possible sale
• New Economic Development Specialist to assist with:
o Business retention visits
o Business expansion
o Working with DEED on special projects
o Business attraction, especially for local restaurants
o Business attraction for high paying jobs (average more than $19/hour)
o Developing a path forward with First Stop Shop on job training
o Entrepreneur development and support

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Actual Actual Estimated Budget Projected Projected Projected Projected Projected
2014 2015 2016 2017 2018 2019 2020 2021 2022

Gallons Disposed per MCES (in millions) 1,225.5 1,155.6 1,040.5 1,037.6 1,040.6 1,044 1,047 1,050 1,053

Custumer Count 10,500 10,627 10,650 10,650 10,650 10,750 10,825 10,875 10,925

Sewer Billings
Gallons Billed (in millions) 967.4 1,020 1,020 1,027 1,033 1,036 1,040
Rate ( $ per 1,000 gallons) 2.07 2.07 2.24 2.42 - - - - -
City Rate ( $ per 1,000 gallons) - - - - 0.80 0.90 1.00 1.00 1.00
MCES Rate ( $ per 1,000 gallons) - - - 2.53 2.45 2.57 2.70 2.83 2.92
Flat Rate per Household 5.00 5.00 6.00 6.50 2.75 2.75 2.85 2.85 2.85

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Sanitary Sewer Utility Fund
Change in Yearly Sewer Bill
2017 Rate Analysis

Average 6,000 gallons per month or 72,000 gallons per year - Residential Only

2018 Rate Changes
$ Change % Change Annual Average Sewer Charges
2018 Per Year Per Year 2019 2020 2021 2022 2023 2024 2025 2026 2027

Residential $ 267.00 $ 14.76 5.9% $ 283 $ 301 $ 310 $ 316 $ 322 $ 329 $ 336 $ 342 $ 350

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9.B.

Shakopee City Council
November 21, 2017

FROM: Michael Kerski, Director of Planning and Development
TO: Mayor and Council Members
Subject:
Canterbury Park Redevelopment
Policy/Action Requested:
Feedback on concept plans
Recommendation:
Provide feedback to the development team.
Discussion:
Canterbury Park has been in existence since 1985 when it was awarded the State's first
racetrack license. The original vision of a horse person themed development has not been
reached.

Canterbury is already home to Seagate and other non-race oriented uses. The owners have
been working with their development team to revision the redevelopment of the more than
400 acres in the Major Rec/Entertainment Land Use.

Current plans call for a mix of entertainment uses, retail, restaurant, hotels and residential.
The plans call for a new public road system and the relocation of the horse barns away from
the gateway entrance into the area from Highway 169.

The development team will present their latest plans at the meeting.
Budget Impact:

Page 268 of 303
10.A.

Shakopee City Council
November 21, 2017

FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
City Bill List
Policy/Action Requested:
None
Recommendation:
Informational only
Discussion:
Attached is the most recent monthly Financial Report for the General fund. These reports
reflect the expenditures as recorded for 2017 activity. The following transactions are notable
for this reporting cycle:

Future City has requested payment for painting the Gazebo on Levee Drive.
$12,764.00.

Northwest Asphalt has requested final payments for Vierling Dr Trail Reconstruction,
$89,750.50, Muenchow Park Trail Rehabilitation Project, $54,362.90 and the
Community Center Trail, $23,265.00. Total payment to Northwest Asphalt is
$144,133.40.

Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2017 budget.
ATTACHMENTS:

Monthly Financial Report
Council Check Summary

Page 269 of 303
Council Check Register
Bill Transfer List

Page 270 of 303
CITY OF SHAKOPEE
Monthly Financial Report
Di YTD November YTD Budget November
vis 2017 2017 2017 Balance Percent YTD
io Budget Actual Actual Remaining Used 2016
01000 - GENERAL FUND
EXPENDITURES:
11 - MAYOR & COUNCIL (197,900) (1,394) (158,762) (39,138) 80% (162,743)
12 - ADMINISTRATION (1,707,000) (47,580) (1,380,453) (326,547) 81% (1,233,529)
13 - CITY CLERK (318,000) (8,535) (254,743) (63,257) 80% (291,775)
15 - FINANCE (1,207,900) (15,421) (1,062,309) (145,591) 88% (1,045,128)
17 - COMMUNITY DEVELOPMENT (586,800) (27,544) (548,099) (38,701) 93% (411,707)
18 - FACILITIES (384,800) (14,621) (328,398) (56,402) 85% (313,161)
31 - POLICE DEPARTMENT (7,980,000) (256,530) (6,765,776) (1,214,224) 85% (6,979,295)
32 - FIRE (2,160,400) (53,380) (1,829,133) (331,267) 85% (1,868,789)
33 - INSPECTION-BLDG-PLMBG-HTG (796,200) (22,679) (705,444) (90,756) 89% (620,138)
41 - ENGINEERING (786,200) (23,938) (545,502) (240,698) 69% (561,379)
42 - STREET MAINTENANCE (2,151,100) (45,905) (1,869,884) (281,216) 87% (1,678,046)
44 - FLEET (435,000) (7,144) (358,283) (76,717) 82% (394,132)
46 - PARK MAINTENANCE (1,936,300) (49,411) (1,598,490) (337,810) 83% (1,419,841)
66 - NATURAL RESOURCES (198,000) (3,688) (156,049) (41,951) 79% (135,963)
67 - RECREATION (3,190,000) (139,419) (2,660,742) (529,258) 83% (2,143,113)
91 - UNALLOCATED (217,600) (903) (33,034) (184,566) 15% (34,935)
TOTAL EXPENDITURES (24,253,200) (718,091) (20,255,100) (3,998,100) 84% (19,293,674)

Key
Varies more than 10% than budget positively
Varies more than 10% than budget negatively
Within 10% of budget

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Funds transferred electronically  October 18, 2017 to November 7, 2017

PAYROLL $ 279,093.22
FIT/FICA $                89,238.43
STATE INCOME TAX $                18,446.20
PERA $                87,283.38
HEALTH CARE SAVINGS $                  8,867.15
HEALTH SAVINGS ACCT $                      5,917.04
NATIONWIDE DEF COMP $                13,300.75
ICMA DEFERRED COMP $                  1,557.14
MSRS $                  3,560.22
FSA $                  5,075.26
MN WAGE LEVY $                            ‐
Total $             512,338.79

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