Session Title :

Duration:

Target Participants : No. ___________ Male:__________Female:___________

Learning Objectives :

Key Understanding/ Learning

Points

References:

Facilitators Notes:
Session Plan

Objectives Key Learning Points Methodology/ Activity/Procedure Materials Duration

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Session Title : GRAMMAR ESSENTIALS IN BUSINESS WRITING
Duration:
Target Participants :
Learning Objectives :
Key Understanding/ Learning
Points
References:
Facilitators Notes
2 hours
No. 40 Male: 15 Female: 25
TERMINAL OBJECTIVE:
Applying the grammar essentials in business writing, participants will be able to craft and
proofread written communications.
ENABLING OBJECTIVES:
At the end of the session, the participants will be able to:
a. Identify common spelling and grammar issues in business writing
b. Observe rules in spelling and usage of punctuation marks
c. Appreciate the importance of appropriate usage of articles and prepositions in
communication
When speaking or writing, using correct grammar helps one send a clear message that is easily
understood. Grammar is the study of how words and their components combine to form
sentences. Writing that contains grammatical errors makes the writer appear uneducated. As
harsh as this seems, there are many times when individuals are judged simply on the basis of poor
writing skills and grammatical mistakes. Poor grammar can cause setbacks in certain situations,
including ones education and career.
DECS Service Manual 2000
Applied Writing for Technicians, Mc Graw-Hill Publishing, 2005
Mastering the English Language, Communication Arts and Skills, Gayo Publishing, 2006
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Session Plan 1

Objectives Key Learning Points Methodology/ Activity/Procedure Materials Duration

At the end of the Written INTRODUCTION: Different colors 3 minutes

session, the participants communications offer of cartolina
will be able to: an excellent Note to the Facilitator: Marking Pen
opportunity to make a Masking Tape
a. Identify common good impression on Greet the participants and make them Metacards
spelling and grammar others, but feel comfortable. Scissors
issues in business writing developing these skills Manila Paper
takes time and effort. Say: Slide Decks
b. Observe rules in Writing requires Halleys Comet
Good day everyone, I am _______. I will
spelling and usage of thought, preparation, Template
be facilitating the session on Grammar
punctuation marks skill, and confidence. Play money
Essentials in Business Writing.
Paper Strips
c. Appreciate the Good writing means When speaking or writing, using correct
importance of articles using several key grammar helps one send a clear
and prepositions in elements to get your message that is easily understood.
communication point across. Those Grammar is the study of how words and
elements include their components combine to form
using grammar sentences. Writing that contains
correctly, recognizing grammatical errors makes the writer
and correctly using appear uneducated. As harsh as this
the parts of speech, seems, there are many times when
spelling and individuals are judged simply on the
punctuating properly, basis of poor writing skills and
and using clear, grammatical mistakes. Poor grammar
concise words. can cause setbacks in certain situations,
including ones education and career.
The purpose of using
proper grammar is to
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ensure that what you
write is easy to read PRIMING ACTIVITY: 5 minutes
and comprehend.
Many employers are 1. Each participant will draw a piece of
immediately put off paper from a bowl containing the
when they receive a following:
poorly written cover a. 10 commonly misspelled words
letter. Such cover b. 10 commonly misused words
letters will often cause c. 10 punctuation marks
the entire application d. 10 prepositions
to be tossed into the
wastebasket without 2. This shall serve as the basis for the
the employer even grouping.
looking at the rest of
the application.

ACTIVITY, ANALYSIS & ABSTRACTION

ACTIVITY 1: HALLEYS COMET 20 minutes

1. Each group is given a copy of the five

versions of Halleys Comet for them to
analyse.

2. On a manila paper, they will write

their observations using this template:

Halleys Comet Analysis

Sentence
Spelling Punctuation
Construction

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 4. After accomplishing the template, a
representative from the group shall
present the output.

PROCESS QUESTIONS:

-What did you observe in the five

versions of Halleys Comet?
-Was the message interpreted
correctly? Why? Why not?
-What happens when words are
misspelled and sentences are not
properly punctuated and constructed?

SPELLING Activity 2: SPELL ME NOT 20 minutes

In the classroom as
well as in the 1. Present a list of commonly misspelled
workplace, writing words in written communications.
containing spelling
mistakes will detract 2. Each group will write down the
from the message correct spelling on a manila paper.
being delivered. Errors
can take away from PROCESS QUESTIONS:
the sentences
meaning. If combined -How did you find the activity?
with a limited -Does spelling matter in the nature of
vocabulary and poor your work? Why? Why not?
sentence structure, -What happens when you misspell words
these mistakes will in your communication?
most likely earn you a
poor grade, or you

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may be asked to redo
your assignment. ABSTRACTION:

Today, poor spellers -Discuss the importance of correct

may rely on the spell- spelling.
check programs built -Highlight on the points to remember in
into their word spelling (Slideshow)
processors, but the
automatic spell-check
does not catch every
misspelling.

PUNCTUATION Activity 3: HERE, THERE AND EVERYWHERE 25 minutes

Punctuation is defined
as the practice or 1. Groups shall punctuate this sentence:
system of using A woman without her man is nothing.
certain conventional
marks or characters in 2. Present your output.
writing. Proper
punctuation guides PROCESS QUESTIONS:
the readers and helps
them understand the -How did you feel about the activity?
meaning of -What influenced you to punctuate the
sentences. sentence that way?
-What happens when punctuation
marks are not placed accordingly?

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 ABSTRACTION:

-Discuss the following:

a. correct usage of common
punctuation marks
b. importance of punctuation marks

PREPOSITIONS ACTIVITY 4: FIT AND RIGHT 25 minutes

A preposition is a
word that connects or GAME: SENTENCE AUCTION
relates its object to
the rest of the 1. The groups will be given an equal
sentence. Examples amount of money to bid over the
include to, at, by, of, sentences which they think are true
under, beside, over, about the usage of articles and
and during. prepositions within 1 minute.
2. The sentence goes to the highest
bidder.
3. Correct sentence will be revealed
after the bid.

PROCESS QUESTIONS:

-What did you discover from the

activity?
-What happens when you misuse the
articles and prepositions in written
communications?
-Can you name words that you
commonly misuse in writing letters,
memos, emails and endorsements?

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ABSTRACTION:

-Discuss the following:

a. Usage of Articles and Prepositions
b. Importance of Articles and
Prepositions

APPLICATION: 20 minutes

The groups will be given a paragraph to

proofread along the areas of spelling,
punctuation marks, and articles and
prepositions.

-Presentation of Outputs
-Processing of Responses

CLOSURE: 2 minutes

Your grammar is a reflection of your

image. Good or bad, you made an
impression. And like all impressions, you
are in total control

By: Jeffrey Gitomer

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