/Cp g

M~Yf~/. 4z IE /o z o/// </ i

Copy no /+ 0
VS H/G/302/6/T37/B

Telephone: (012) 21-4911 SA Naval Headquarters

E xten s i o n : 2 19 Private Bag X104
E n qui r i es: Ca pt F .S. Be 1lingan Pretoria
0001
Z.s e p tember 1984

PRO3ECT TA M B O E R Y N : V I S IT OV E R S EAS: NO V E M B ER 1 984

I. The c o n t r a c t f o r t h e s u pply b y t h e d e sign house of a d e sign and p r o ducti on

package of r t h e t ype 1650 submarine came into effect on 6 August 1984, when
tthee y c oo n f i r m e d t h a t g o v e rnment a p p r o val ha d b een r e c eived.

2. Th i s c o n t r ac t p r o v i des fo r d e l i v e r ies t o b e m a d e a t t h e i r o f f i c e s i n W e st
G erm an y as f o l lows:

October 1984: B u i l d ing Specification, General Terms of Order

N ovem b e r 1 984 : Wo r k s h o p D r a w i n g s .
December 1984 : St a n d a r ds, Q u al it y A s s urance Procedures.
February 1985: O r d e r D ocuments, Parts Lists, Drawings of 3igs,
Production D o c ument at i o n.
May 1 985 : Technical Specif ications.
3uly 1986 : Tr i a l P r o g r a m rnes, Logistic D o c umentat i o n.
December 1 986 : Des i g n M o d e l .

3. T h e O c t o be r 1 984 deli very w i l l b e m a d e d u r ing th e v i si t o f t h e S A N a n d

Armscor project management group to W Germany. C apt J. Mathers, project
m anager, and Cd r M . D . H a w es, pr oj ec t s e nior e n gineer o f f i c e r ( d esignote) w i l l
be present from the SAN to accept the delivery. (VSH/G/302/6/T37 of 24Aug
84).

The November 1984 delivery is one of the most i

9000 drawings on microfilm, for a pr ice of over R9 mportant, comprising some
exchange rate). T hese drawings, t o g et her w i t h t h e i rmillion (at the
a ssociated pa current
rt s l i s t s
(February 1 985 deli very) ar e a t t h e h e ar t o f t h e d e s ign and production p a ckage.
It is v i t a l t h a t t h e d e l i v er y b e p r o p e rl y c h e cked and accepted by
persons at supplier's o f f i c e s.
competent
5. T h e c h e c k in g and acceptance p r o cess is esti m a ted t o t a k e f o u r p e o ple t h r e e
w eeks to c o m p l e t e . I t is planned t o u n d e r t ake t h i s as a t e a m e f f o r t w i t h A r m s c o r ,
who plan t o s end one engineer f o r o n e w e ek, an d t w o t e c h nicians fo r t h r e e w e eks.
The SAN wishes to contribute one engineer
and one draughtsm
an,both fo (see paras 7a and 9 below)
r three w e eks.
6. T h e s m a l l e r d e l i v e r ies fo r D e c e m ber 1 984 w il l a l s o be m ade du ring t h i s
visit.

7. A uthorit y i s t h e r e f or e r e q uested fo r t h e f o l l o w ing personnel t o t r a v e l t o

W Germany during November 1984:
 ((
SECRET

a. 05573266-PE: Cdr(E). M.D. Hawes. Th is officer will j o in the Project

Management team during Octoberl984 and relieve Cdr(E) L.A. van
Dyk a s the p ro je ct s e n ior e n g i n e er o f f i c e r i n D e c e m b er 1 9 8 4, a f t e r
c ompletion of t h e N a v a l s t a f f R e q u i r e ment . T h i s v i si t w i l l b e a n i d e a l
o pportunity f o r C d r H a w e s t o f a m i l i a r ise h i m self w i t h t h e p r o j e c t
management as fa r a s i t a f f e c t s t h e d e sign house and th e o v e rseas
building yard, as w el l a s w i t h t h e d e s ign i t s elf a n d t h e b u i l d ing p r ocess
and procedures.

b. 78 7 5 4918-AW: Mr ( M arine Drau htsman) D.j. M i l lard: Th i s o ff i c ial

r ecently j o i ned th e P r o j ec t M a n a gement t e a m a s a n a ssistant t o t h e
e ngineer of f i c er s on t h e t e a m . A s s u c h h e w i l l b e r e s ponsible fo r t h e
curation and management o f a l l d r a w i ngs and t e c hnical d o c umentat i on
h eld by th e P r o j ec t t e a m .

8. In c a r r y i n g out t h e r o u t i n e t a s k o f c h e c k ing t h e d r a w i ngs, both Cd r H a w e s

a nd Mr M i l l a rd, and t h r o ugh t h em , t h e p r o j e ct , w i l l b e n e fi t c o n siderably b y t h e
u nderstanding of t h e d e sign house design and dr a wing m a nagement sy stem w h i c h
w ill be g a i ned. F o r t h i s r e a son i t i s e s s ential t o s o und pr oject m a n agement b y
t he SAN t ha t t h e SA N b e i n v o l ved i n t h i s p r o c ess, and not l e av e i t e n t i r e l y t o
Armscor.

9 . C dr H a w e s w i l l a l s o be a bl e t o c a r r y o u t s e v eral t a sks on behalf o f t h e

Project M a nagement t e am , w h i c h w i l l a r i s e f r o m t h e O c t o ber 1 984 vi si t m e n t i o ned
in para 3 a b ove.

1 0. Th e e s t i m a ted costs of t h i s v i s i t a r e :

~Per e r s on Total
Air Fares R2 115
Internal T r a vel R 4 230
H otels and S 4 T R 800
R3 500 R 7 000
Total
R12 030
1 1. F u nds are av ailable as f o l l o w s:

a. A i r f a r es Item Code 1 5 12020102 Serie 3000775880

b. Tr a n s port a b r oad I t e m C o d e 1 5 12010102 Serie 3000775950

c. S A T Item Cod e 1 5 20150101 Serie 3000836650

1 2. Secur it y c l e a rances are as f o l l o w s :

a. C d r M .D. Hawes Secret

M Z 137534 dated 21 Ma y 1 9 80
b. Mr D. j . M i lla r d Secret
MZ 104854 dated A p ri l 1 9 8 1.

CHIEF OF THE NAVY: VICE-ADMIRAL Q <; '

' " '
: "