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ABSTRACT

Title: Billing and Collection System of CARMAK Corporation

Researchers:

Aguilar, Jan

Benigno, Carla

Galicia, Angelica

Guimbatan, Charles Vincent

Kiat, Kaycee

Type of Document: Accounting System Analysis and Design

Type of Publication: Unpublished

Accrediting Institution: University of the Cordilleras

Keywords: Billing and Collection System

Rationale

The study is primarily aimed to come up with a computerized billing and


collection system for CARMAK CORPORATIONs branch in Baguio City. Through
frequent observations interviews and researches, problems of the company
branch were carefully cited and were used as the basis in designing the
proposed accounting system. This study would deal with the processes involved
in the proposed system that will bring efficiency and effectivity to the branchs
operations and benefits to the employees.

Summary

This study aims to design and recommend a computerized billing and


collection system which will help minimize the business problems through the
proposed system.

The study also answered the following questions:

1. What are the processes involved in the existing billing and collection
system of Carmak Motors?
Abstract |

2. What are the problems encountered by Carmak Motors in their


existing billing and collection system?

3. What is the best possible design of a computerized Billing and


Collection System for Carmak Motors in order to solve the existing problem
encountered by the entity?

4. What will be the benefits of the proposed billing and collection


system?

Data Gathering
The System Development Life Cycle is an interactive process which
consists of the following stagesproject planning phase, analysis phase, design
phase, implementation phase and support phase. The researchers employed the
process in the study. Data gathering tools that were used by the researchers
include direct method or interview and observation method.
Problem Areas
As the primary goal of this study, the researchers designed a
computerized billing and collection system that would aid in the problems
encountered by CARMAK MOTORCYCLES branch in Baguio City in their existing
manual system. By conducting several analysis and study on CARMAK
operations, problem encountered are as follows:
CARMAK doesnt have efficient generation of reports due to delays
caused by their existing system which is in manual.
CARMAK has increased transactions which have caused intensive
paperworks which were hardly organized. Customers schedule of payments are
done on the last two weeks of the month. Due to this, inconsistency of the
records or errors were committed several times.

Recommendations
1. Installation of the proposed system is highly recommended.
2. The users of the system must be fully acquainted with the system and
they should have sufficient knowledge to operate it.
3. If the proposed billing and collection system is installed, then it must
have proper maintenance.
4. Back-ups are highly recommended. The management must secure
flash drives or similar devices that would contain a copy of the system
and its contents. Online back-up must also be maintained.

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