A PROJECT SYNOPSIS ON

Implementation of ERP

Submitted to

Inderprastha Engineering Collage Ghaziabad

Under The Guidance Submitted By

Mr. Amarjeet Singh Sushil Kumar Mishra
Project Manager MCA 6th SEM.
Ramco System Roll No:
0703014103
www.ramco.com

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Table of Contents

1. Title of the Project

2. Introduction and Objectives of the Project
3. Project/Category
4. Tools/Platform, Hardware & Software requirement specification
5. Complete Structure of the Program
a. Analysis (DFDs)
b. Modules and their brief description
c. Data Structure (Tables)
d. Process Logic of Each Module
e. ER Diagram
f. Security Mechanism
6. Scope of future application

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 Title

Implementation of ERP

Modules
1. HRM(Human Resource Module),
2. GL(General Ledgers),
3. DLL
4. RW(Report Writer)

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 Introduction

Ramco is dedicated to meet the complex needs of your enterprises by providing

agile, global-class enterprise solutions aligned to your IT needs and business goals.
Ramco solutions help you redefine business management and operational
excellence through innovation and refined business processes, while driving
competitive differentiation.

This is possible because of extensive experience in delivering comprehensive

solutions and services to empower every aspect of business operations. By
deploying ramco solutions you can effectively streamline and integrate your
business processes, optimize entire supply chain and quickly identify customer
needs, eventually contributing to an improved bottom line.

Ramco Virtual Works forms the foundation on which all our enterprise solutions
products and services are built and delivered. Based on SOA standards, our
solutions enable stability and rapid change within your business and can give your
organization greater agility than ever before.

Our span of enterprise solutions include packaged products, custom built

applications and OnDemand applications.

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 Objective
Objectives are the major high-level characteristics that can have a great impact
upon the success of an ERP project. The objectives include characteristics such as:

 Speed

 Scope

 Resources

 Risk

 Complexity

 Benefits

Speed

The speed of a project is directly related to the amount of time that a

company has before the completion of the ERP implementation or the amount of
time that it would like to take for the implementation. The speed of the project in
the context of this chapter is how much time the company would like to take in
implementing the system. The amount of time that the company actually takes
may be dramatically different. The amount of time that the company would like to
take should be figure used when developing a project plan.

Scope

The scope of the project includes all of the functional and technical
characteristics that the company wants to implement. A company installing a full-
fledged ERP system would have a much greater scope than a company installing a
few modules.

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Resources

Resources are everything that is needed to support the project. This

includes people, hardware, software systems, technical support and consultants. All
the different resources of an implementation have one thing in common-money.

Risk

The risk of a project is a factor that impacts the overall success of the ERP
implementation. Success is measured by factors such as overall user acceptance,
return on investment (ROI), time to implement etc. High-risk situations are less
likely to possess these characteristics.

Complexity

Complexity is the degree of difficulty of implementing, operating and

maintaining the ERP system. Companies of different sizes, business environments
and organizational cultures have different levels of complexity. A multinational
corporation that has production facilities and team spread across different parts of
the world and working in different time zones is generally much more complex than
a company with 50 employees occupying one geographical location.

Benefits

Benefits are the extent to which the company will utilize functionality of the
ERP system for software development, maintenance and other support activities.
ERP tools automate almost all aspects of organization’s activities; they make the
job of the employees, managers and other stakeholders easy and improve the
development and productivity. Better integration of the ERP system with the
product design, development and production will result in high quality products,
reduction in number of defects, faster problem resolution, quicker incorporation of
enhancements, better customer service, etc. which leads to improved brand image,
which will lead to an increase in market share and profits.

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Project/Category: ERP Implementation

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 Tools/Platform, Hardware & Software requirement
specification

Operating System : Windows Server 2003, XP

RDBMS : SQL Server 2000, 2005, 2008
Server : HP DL380 G6 Server
2 QC Processor / 32 GB Memory / 1.5 TB RAW Space
ProLiant DL380G6 Base Model
(1) Quad‐Core Intel Xeon E 5530 Processor
(2.4GHz)/8MB (1 x 8MB) Level 3 cache/6GB (3 x 2 GB)
PC3‐10600R (DDR3‐1333)
Registered DIMMs /Two HP NC382i Dual Port
Multifunction Gigabit Server

HDD :HP 300GB 3G SAS 10K 2.5in DP ENT HDD 5

HP Slim 12.7mm SATA DVD Optical Kit 1
HP 512MB P‐Series BBWC Upgrade 1
HP 460W HE 12V Hotplg AC Pwr Supply Kit 1

Front End : Ramco e.Application, Ramco Virtual Work

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CONTEXT LEVEL DFD

Organization

Applicant Tracking
Human
Resource
Hire Process
Management(
HRM)
Rehire Process

Personal Details

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 Level1 DFD For PERSONAL Module

1.0
Customer
Personal
Details

1.0

Log In 2.0
Existing User
Applicant PERDB
Tracking

3.0
3.0
Time
Employme Managemen
ntCompsen t
sation

12.0

11.0 Loan
PERDB
Appraisal

4.0
PERDB
Fund

10.0

Succession
Planning

6.0 5.0

Response Grievanc Grievance

e Entry Administration

8.0

Man Power 6.0

Planning PERDB
7.0 Salary
Planning
Salary Chart
Planning 10
Modules and Their Brief Description

Organizational planning
To help you plan for the future, Ramco HRMS is packed with four planning tools to
cater to the enterprise-wide planning needs of salary, manpower, succession and
career. All planning activity is facilitated with a planning chart and a planning
period. You have the option to generate unlimited plans before arriving at the final
figures.
Manpower planning. Ramco HRMS captures data pertaining to existing and planned
staffing; using which you can project future manpower demand and plan
appropriately. It has been made easy with a tree-like representation of the
manpower planning needs at each level of the organization. It also facilitates
enterprise wide manpower planning by taking inputs from functions and line
managers regarding manpower requirements of their departments or sections. The
system then collates all such requests through the export / import facility. Any
changes in the planned manpower at the lowest level is aggregated and reflected
at all the levels above it through roll-up. Highlights the planned manpower, actual
manpower and variance. Due to change in manpower, budgeted changes in salary
outflow is highlighted in the manpower chart.

Succession planning
Succession planning is crucial to ensure the continued growth of your operations.
Ramco HRMS takes into consideration all the potential replacements and ensures
that the chosen successor has the required skill-set to assume responsibilities of
the new job. The succession planning feature in Ramco HRMS ensures that suitable
managers are available to fill vacancies created by promotions, transfers or
employee exit. It also ensures a personnel pool to fill in new positions likely to be
created in the future. For an effective and comprehensive succession planning
process, the system fetches information from the career plans, skills required for
position and employee skills to aid in the succession planning process.

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Career planning
Career planning charts out the evolution of employee in the organization with
respect to the functions and position the employee is capable of handling. It
monitors employee career movement and is linked to succession planning. This can
also be the outcome of the appraisal process. It is an effective tool to harness the
potential of your employees.

Salary planning
Takes into consideration the organization structure, appraisal and compensation
details. Option to link salary planning with manpower planning to get a complete
picture of the compensation requirements during planning.
Easy, tree-like representation of the salary planning needs at each level in the
Organization. Any change in the planned salary is reflected at all the levels above
it through roll up. Define salary budgets at each planning level. Build in rules for
apportionment of increase of salary. Display external equity process to compare
salaries with another organization or the industry standards.
Internal equity process to compare salary given to employee within the
organization

Time management
Time management in Ramco HRMS facilitates creation of an employee-specific
calendar which specifies the availability of an employee by taking into account
current employee assignment(s),current shift, weekly off, and holidays.
Maintains details in terms of change of shifts owing to personal reasons or other
contingencies, leave of absence, late arrivals and so on
Flexible time management that allows detailed scheduling with multiple shift
patterns. Employee leave is linked to the calendar due to which one can view the
employee availability at any time. Using this one can effectively assess ability and
even plan for substitution based on skill match
Leave or vacation management is workflow enabled and provides quick and easy
Application, authorization, and maintenance of balance. Supports attendance entry
from various sources such as direct entry, rule-based and
automatic recording systems.

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Recruitment

HR managers need to identify employee skills needed currently, and more

importantly, skills needed in the future. Subsequently, they must decide on how to
acquire those competencies for the organization. To aid this, Ramco HRMS provides
a comprehensive applicant tracking system covering resume entry, interview
scheduling, applicant rating, and selection. This combination of
Features enables HR managers recruit the right person for a job and can
significantly reduce employee attrition due to a poor fit between the job and the
person. Provides maintenance of unlimited resumes, selection based on user-
defined objectives
and evaluation criteria, reference checks and pre-employment tests Takes into
consideration the vacancies in the organization. Handles the necessary
documentation work through interfaces with Microsoft Word.
Hire process that 'inducts' employee into the system. All the information gathered
during the recruitment process is taken as the employee record on hiring of the
personnel. Eliminates duplicate data entry and reduces human error.

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Database Structure

In Ramco e.Application every Modules have related databases.

The PERDB (Personal Database) and FMS (Financial Management System) contains
more than 50 tables. These tables are created during the Development of ERP.
The Technical team creates temporary tables against the base tables.
The SQL Script is run during the installation of SQL Server for the compatibility of
the Ramco e.Application.
The main tables that I have used in Customization and in EDK are:
1. pur_gi_header
2. pur_gi_details
3. pur_po_header
4. pur_gi_header
5. a04_appraisal_header
In Ramco e.Application two types of tables are used:
1. Default tables
2. SQL Tables
The Default tables contain the base tables or master tables, while the SQL Tables
are created during the development of EDK.
The SQL Tables have 3 modes:
1. 0-> for Add Mode
2. 1-> for Modification
3. 2-> for Delete Mode.
SQL Tables have three common modes:
1. company_code varchar(256),
2. location_code varchar(256),
3. Key_value varchar (256).
Every customization or Report contains the Stored Procedures. In Ramco
e.Application Procedures contains 7 numbers of parameters, these are the
following.
1. UDS_Code varchar(256),

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 2. screen_id varchar(256),
3. company_code varchar(256),
4. location_code varchar(256),
5. language_id smallint,
6. mode smallint,
7. key_value varchar(256)

EDK (Extensible Development Kit)

The EDK is used to customize the screen

against base screen. In Ramco e.Application the
base screen contains all application screens.
The EDK is two types:
1. Independent EDK
2. Dependent EDK
The Dependent EDK is used against the base screen, where we can customize the
base screen according to the user.
In dependent EDK, there are three flows:
1. Inflow
2. Outflow
3. InOutFlow

Inflow: The inflow is used to transfer the data from the base screen to EDK
screen.

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 Outflow: The outflow is used to transfer the data from EDK to Base Screen.
InOutFlow: The InOutFlow is used to transfer data from EDL to base screen as
well as Base Screen to EDK Screen.
The Independent EDK is used through SQL tables.

Introduction of EDK

Business Process Modeling

Specify User Interface Layout
Generate Deliverables
Base Screen Extension
EDK Screens to Launch Reports
Requirement Script
Code Generation Using EDK Stub Generator
Deployment
Extensible Development Kit is a tool used for developing
 Business Process
 Components
 Activity
 User Interface.
To extend the screen functionality of already existing Base screen

This tool can be used by

 Customer

 Users at customers site

 Implementation team.
 Pre-Sales team

Develop user defined Components

Extend the functionality of Base Screens
Transfer data
 From one Interface to another User Interface
 From UI to Base Screens

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  From Base Screens to User Interface.
Design Reports for the User Interface.

Uses a model based approach to capture the specification corresponding to life

cycle phases
Information stored is captured in the Model Database.
EDK Model Database – Development time
Application Database – Application Component information
Deployment Database – Context and Security Information

A Business Process is modeled as a set of Business functions

It could be a specific process followed in a particular industry.
 Example
 HRM
 Purchase
 Finance

Process Driven

Human Resources
Management

Recruitment Payroll

Leave Management Training

Appraisal

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The technical implementation of a business function is a component
 Examples
 Leave Management
 Leave Master Setup
 Leave Maintenance
 Leave Encashment

An activity is implemented as one or more User Interfaces

The flow across User Interfaces establishes traversal and Information
Assistance.
Each User interface is provided with the unique UI name, UI type and a
description, which is used as the screen title.

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Actions (Tasks)

Actions are steps performed by a user on a User Interface to complete the

activity.

User Action

User Interface Layout Specification

We can extend the functionality of already existing screen through Base Screen.
Define UI Configuration
Base Screens are generally taken from RVW 2.0 Model database,
Define Pages (Optional)
To Get the Base Screen, we need to run the Requirement Script exe
Define Sections
We need to provide the RVW 2.0 model database information in order to get the
Define Controls
component deployed.
Define Control Layout
The exe will generate the SQL Scripts.
Define Grid Contents (Optional)
Run the Scripts in Model Database.
Define Radio Buttons (Optional)

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Base Screen Extension

EDK Screens to Launch Reports

Once the Service is generated, Report definition should be done.

Specify the Report name and specify the fields required to be visible
in the report.

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Sample Report Screen

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 ER Diagram

Sql Number
Registrat
Login Sub ID No. of of
ion
Office Sub
Office

user Admin

User ID Name Registratio

n

Company/Location

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 Works –in relationship set

Checks No of
Sub ID name Branches
Compe
Employee nsation

Works HRMS
Admin
for

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IMPLEMENTATION OF SECURITY MECHANISM

DLL MODULE
The DLL module contains MC32 Screen that is used to give the rights for the
Application as well as for User and assign the role for particular Company and
Location.
To Login the mc32 we used sql server username: sa and password: sa

1: Create User Data Source Name (DSN): User DSN will be required named as
“REALESTATE”. The type of this DSN is Microsoft ODBC for Oracle. One can create
DSN through ODBC Manager. The ODBC manager can be activated by running
“Microsoft ODBC 32 bit Manager” from control panel.

2: Create separate user for this application: A user named as ramco with the
password ramco is to be created for storing the data in a separate place. Storing
data under separate user will protect the data. SQL Server Navigator can be used
for creating the said username and password.

3: Create required tables: The structure of tables required for this project
(Detail given in the data base design section) is to be created in the said user. The
SQL statement CREATE can be used for creating such tables.

4: Create Distributable set of files: An installation package of the software is to

be built for implementation of the project at desired location.

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 Future Scope of ERP

India is a well known player in the ERP market. India occupies a promising position
in the whole of IT market .The governments, educational institutions and
companies are constantly working towards promoting and expanding the IT
market. In this context ERP holds lot of promises both in terms of supply and
demand. There are some issues to worry about and some others which deserve
appreciation.

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 Role in Project

Designation : Technical trainee

Role : To Customize the Base Screen and to develop the

EDK according the user Requirement with the help of sql server stored procedures
and functions etc.

Sushil Kumar Mishra

Technical Trainee
Ramco System Ltd.

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