Expanding your

Taekwondo Club
2014
British Taekwondo Guide - Setting up a new Taekwondo club

BRITISH TAEKWONDO
British Taekwondo, 2014
No part of this publication may be reproduced, copied or transmitted save with the
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Send enquiries about this publication or requests for copies to:
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bill.darlington@britishtaekwondo.org

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British Taekwondo Guide - Setting up a new Taekwondo club

(1) Introduction
A club can, and does, offer a real asset to the local community and if you want to
expand your current club to grow your membership you may need to think a little
differently. Whether you want to attract more young people or encourage adults to
adopt a healthy and active lifestyle, proving that your club can offer much more to
the community than just a competitive angle may be a challenge.
This guide will give you some practical steps and ideas that you can put in place.
Either from a position where you may be struggling for Taekwondo players to provide
teams for competitive events, to diversifying your offer to the community and
developing new opportunities be that competitive or recreationally.
The most important aspect to remember is that help is close by at hand, in most cases
you will find back-up and support within British Taekwondo and your community
networks.

(2) Different ways to expand the club

There are different ways in which you can expand your club including:
delivering more classes within the same session by sub-dividing the group
delivering specific sessions for females, children, people with disabilities
delivering sessions from a different venue
delivering more sessions at another time

(3) How to expand the club

(a) You may have a number of personal reasons for wanting to expand your club and
these may include:
wanting to pass on your knowledge and experience to more people
being encouraged by your current instructor to run your own class
making extra money, or even making a living, out of running extra classes
having key contacts to expand the club
(b) If there are other sports, or Taekwondo, clubs in your local area ask yourself:
Why do you want to set up a new Taekwondo class?
Do you have a different offer to the other clubs?
Do you want to attract a different group of people to your class than other
clubs? For example women and girls; members of the BME community;
sessions for people with disabilities and impairments.
(c) British Taekwondo offers guidance regarding expanding the club in your local
community where another British Taekwondo club exists. The key thing to
remember is that you should not set up a new class or club with the sole purpose
of taking members away from another British Taekwondo club.

(4) Where do you want to set up your new venue?

(a) If you are thinking of expanding the club to a new venue, consider where you
would like to run the new class. Here are some considerations to take into
account before you hurry off and hire a hall, buy a building or lease a property:
What will be the catchment area?
What type of people live, travel to, go to school or work in that area?
Are these people the type you want to attract to your new class?
What is the area like during the daytime and at night time is it safe?
Will signage be required?
Is it accessible by public transport or will you be relying on people getting to
you by car?

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British Taekwondo Guide - Setting up a new Taekwondo club

(5) What type of club structure do you want?

(a) Many Taekwondo clubs are started by a single instructor who operates as a sole
trader. By that we mean that you own and control the business, take all of the
decisions, responsibility and profits from class(es), session(s) and club(s) you run.
In practical terms, it means that you collects money from your students and
makes payments on their behalf for room hire/rent/mortgage, equipment,
wages, BT affiliation, competitions, etc., etc..
(b) Being a sole trader has its advantages and its disadvantages, but generally it is
accepted that it's a reasonable place to start.

Advantages Disadvantages

You are the owner of the business and could

You have full control over the business for
daily operations as well as how large you wish Taekwondo provides professional indemnity
to grow it. It's easy to set yourself up, simply and public liability insurance as part of the
inform the Inland Revenue you are self
employed within 3 months of starting the
business
You don't have to complete many of the
forms and accounting information that
limited companies need to produce although
accounts should be developed when
preparing for your annual self assessment
tax return where you declare your annual
profits and tax liability.
As there are no staff on hand the owner also
takes all of the profits made by the business
and all financial information is kept private
(whereas limited companies need to file
accounts each year at companies house). You
don't need to register a company either and
can be known as almost anything and most
people have businesses that are "trading as".
be held solely liable for any consequences
of business failure which is not insurable
under British Taekwondo's insurance
policies.
You could also be held solely liable for any
consequences giving
advice/instruction/coaching to a
customer/member which resulted in
personal injury or property damage. British
annual instructor package to indemnify and
protect you against such eventualities.
Members, including instructors, are covered
for personal accident and public liability
insurance under the insurance policy
provided as part of the benefits included in
membership of British Taekwondo.
British Taekwondo insurance policies do not
cover any financial losses, medical or dental
bills of any description, theft of property,
travel insurance and damage to property
outside the hired area.
You have unlimited personal liability rather
than the liability forming against a company
and their directors. If the business can't pay
creditors you may have to sell your own
personal assets to meet your demands (such
as your house).
It may also be quite difficult to get larger
contracts, not only because large
corporations have many staff that can work
on tenders and offers but because most
organisations won't work with a business
that only has a staff of one. It can also be
time consuming following up on tenders
that ultimately don't come to fruition.

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British Taekwondo Guide - Setting up a new Taekwondo club

You may also need to think about what

Decision-making is also fast as it's just you
who decides where the business is heading
and whether or not to undertake any work
and where and when you will work.
You can build up a closer relationship to your
customers and offer a more personalised
approach and improved customer service.
would happen if you, as the business owner,
were to become sick or had an accident so
you couldn't work. Although critical illness
insurance is available sometimes it doesn't
start to pay until after one month and it is
unlikely to be at the levels of profits the
business is making but it is certainly worth
considering.

Accountants generally charge less for
company accounts and advice because there
is less work to undertake. You just need to
complete a profit and loss account rather
than a balance sheet and cash flow (although
it's worth preparing these last 2 on a regular
basis to manage your business)
It is unlikely, at this stage, that you will
have any club rules in place, so you will
have to manage a range of tasks which can
limit the possibility of raising funds,
applying for grants or attracting
sponsorship. Also, some grants involving
public money are not given to sole traders.

(c) Don't forget that as a sole trader you still need to account for all of the income,
expenses and profits for any income tax and national insurance liabilities on a
yearly basis. Rules relating to VAT still apply if the turnover of the business
exceeds the limit set by HMRC.
(d) Now that the club is starting to develop, choosing a different type of club
structure might suit your needs better. However it's a choice that shouldn't be
taken lightly. Here are some options available to you, if you would like more
information about the advantages and disadvantages of each type, please speak
to a member of British Taekwondos Development Team and seek professional
legal advice to ensure that the choice you make today suits your personal needs
and allows you to grow and develop in the future. N.B. the following
information was correct at March 2014.

A group of people who form a members club that is

bound by a set of rules or a constitution. Normally run by
Unincorporated organisation
a committee and it is they who will enter into contracts
or hold land on behalf of the club

Owned by its members but has a separate legal identity.

If the company becomes insolvent, members are not
Company limited by guarantee liable for the company's debts (beyond an identified
amount, usually 1), unless they have broken company
law

This is a company limited by guarantee, but has

additional features including a community interest test,
Community Interest Company an asset lock and a cap on dividends. It emphasises
public benefit over private profit. It must identify the
community which will benefit from any profits

An organisation registered with the Financial Services

Authority that conducts an industry, business or trade. It
Industrial and Provident can either be a cooperative, run for the benefit of its
Societies (IPS) members, or a community benefit society, which is run
for the benefit of the wider community

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British Taekwondo Guide - Setting up a new Taekwondo club

A voluntary organisation set up for charitable, social,

philanthropic or other purposes. It is required to use any
profit or surplus only for the organisation's purposes, and
Charity
it is not a part of any governing department, LA or other
statutory body. All the purposes of the organisation must
be charitable and comply with a legally defined list

The club must have the provision of facilities and the

Community Amateur Sports
Clubs (CASC)
promotion of one of 113 eligible sports as its main
purpose to qualify. It must be open to anyone, and it
must be amateur, which means its players cannot be
paid a wage and all the profits are reinvested back into
the club

A not-for-private-profit business, rather than a legal

structure in its own right. This means that to qualify, a
business might take a variety of forms (e.g. company
limited by guarantee, CIC). What is important is that any
profits go straight back into fulfilling its aims (e.g.
Social enterprise
providing sports facilities for people on low incomes). No
profit can be paid to individual shareholders. The way in
which it is structured should enable service users,
members and the wider community to have a say in how
it is run

(6) Who is going to run the new class?

(a) As you know, there is a lot of work involved in running a club including collecting
money, paying rents, negotiating contracts, organising trips to competitions,
selecting players, liaising with the local community networks, marketing and
communications. Even if you have all of these skills it is unlikely that you can be
in two places at once so you need to think about the people who you can call
upon to help you. Also, what will happen if you are taken ill, or want to go on
holiday? If the classes have to close during those times it can be difficult to
attract your audience back. It is easier to keep your existing customers than it is
to find new ones!
(b) In order to operate effectively you may need to consider asking friends,
colleagues or family for some help. Here is what we consider as being essential:
At least two of you need to handle the paperwork, money and phone calls.
Someone with the time and ability to raise cash every year.
Someone to be responsible for welfare and safeguarding, especially if you are
going to have members under the age of 18.
At least two of you needed to cover classes in times of illness, other work
commitments and holidays.
Some of the above administrative type roles can be done by the same people for
both classes, however instructors roles clearly need to be deployed at the same
time if your classes are taking place on the same day!

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British Taekwondo Guide - Setting up a new Taekwondo club

(7) How do I recruit people to help run the club?

(a) British Taekwondo can help you to identify the roles that you want to fill and
provide you with some templates that give you some ideas of the tasks that
could be undertaken, suggestions about paying expenses and providing 'on-the-
job' training. Then you need to find the people with the right skills to fill them!
Ask a member of the Development Team for more information about setting up a
club committee and role outlines.
(b) When you have decided the type of people you want to recruit, you have a
number of options on where to find them:
Volunteer Centres and online volunteer bureaus will help you to match your
vacancy with local professional people who want to give something back.
Ask colleagues, friends and family to give you some support while you get
your club up and running.
Host an 'open day' to give people in the area a taste of Taekwondo and use
the day to recruit some volunteers.
Once you have some students, undertake a parent audit to find out what
skills your current/future parents and grandparents have. Then approach
individuals and ask them for some help.
Also send home a volunteer recruitment flyer with all of your members
explaining what skills you are looking for, what you will give in return and
how much commitment is required.

(8) British Taekwondo Membership

(a) As you are aware, British Taekwondo is the National Governing Body for World
Taekwondo Federation (WTF) Taekwondo in the United Kingdom and is
recognised by Sport England, UK Sport, British Olympic Association, the World
Taekwondo Federation, European Taekwondo Union and Commonwealth
Taekwondo Union.
(b) Continuing your support of British Taekwondo means that you and your club will
be investing in the future development of Taekwondo in all disciplines and at all
levels. British Taekwondo provides a range of club benefits including:
Detailed policy and procedures for you to adopt on a range of topics including
Insurance, Health & Safety, Safeguarding, etc - which means that you don't
have to create these documents for your club members.
Recognition of the club by the National Governing Body and our local, county,
regional and national partners.
Inclusion on the find a club section of the British Taekwondo website
which receives over 2,000 views every week.
Access to official events including competitions, seminars and Kup and Dan
promotion.
Support from the Membership Services team, Media Officer and Development
team on topics including marketing and communications, how to run a club,
administration, raising and managing money, and people management.
Access to local professional organisations that can help your club grow and
thrive.

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(c) It is important for the integrity of our sport to ensure that anyone who teaches
Taekwondo does so within the parameters of their instructor/coach certificate.
British Taekwondo maintains a register of all instructors and coaches which it
shares with local partners, schools and professional bodies. British Taekwondo
offers instructors:
Instructor insurance (public liability and personal indemnity) up to 5m or
10m and an insurance claim advice and handling service.
Education and training courses on a range of topics including coach
education, coaching, safeguarding and health & safety.
Detailed syllabi for your students to follow, that will help them improve.
Exclusive access to technical seminars.
In-house Disclosure and Barring Service (DBS) / Criminal Records Disclosure
(CRB) checks.
Certification through Kukkiwon.
Access to national Dan promotions.
Regular e-news updates.
(d) British Taekwondo also offers your students individual membership benefits. All
British Taekwondo Members:
Have personal accident and public liability insurance whilst taking part in
regular class training, promotions and other British Taekwondo approved and
sanctioned activities.
Receive a British Taekwondo membership book.
Follow a structured syllabus to help them develop and improve their
technique and performance.
Are eligible to train at any British Taekwondo club.
Have access to all British Taekwondo events.
Receive invitations to Kyorugi and Poomsae seminars.
Are invited to trials for talented athletes, if they meet the standard
threshold.
Can apply to national Dan promotion events
Are supervised throughout their Kup grading by 4th Dan or higher grades.
Receive access to various offers, the website shop and technical videos.
Can attend training to develop themselves as referees and coaches
(e) Full details British Taekwondo's insurance policy can be found on the British
Taekwondo website

(9) Where do I find new Taekwondo students?

(a) If you want others to support your ideas and ventures, then a little time and
effort here will pay rewards and help you to maintain a clear focus and strategy
along the way.
First make contact with the British Taekwondo Development Team for advice.
They will discuss with you some ideas about catering for a new audience which
could include focus on women and girls, BME community, people with
disabilities/impairments, gender or age specific classes. They will also help you
to contact your local authority sports development department and county
sports partnership who have a lot of access to facts and figures etc. in your area,
these can range from participation rates, contacts, health and crime stats etc.

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You will need to gather information and create a picture that will help drive the
development. Consider:
Organising a demonstration/taster session at the proposed venue, see if
people are keen to get involved.
Getting involved with other community events, festivals, and activities.
Speaking with your local authority sports development team (LASDT); ask
them to assist in a survey with people in community.
Ask your LASDT to introduce you to local head teachers, start by sending a
letter with your intentions then follow up no more than 10 days later to
request a meeting.
If you dont have a sports development officer locally get in touch with the
neighbourhood officers, PCSOs (Police Community Support Officers), they
are really useful resources in your community.
Check out Sport Englands Active People Survey, if you need help with this
contact British Taekwondos Development Team.
If you are targeting adults, think of who and where they spend much of their
time, e.g. in a place of work and again do some simple survey work. (TIP:
make sure its to the point, useful to you and does not take too much time
of people.)
(b) Once you have identified the following:

Need (We know the need and we have the information)

Target Group (In our community we know that Adults are not taking part in
active lifestyle etc., also know that local children dont have
a lot of activity either)

Then its time to move on to the plan.

(10) How do I create a simple 'action plan'?

(a) This does not need to be a huge task both in the writing and the various
elements. One problem that you can create is that you can over plan and it will
not really make much difference, other than sitting on top of a dusty pile of
papers. Your plan will help you to ensure that you are to the point and effective
and you are able to delegate effectively!
(b) An action plan should give you direction and a list of points to think about and
do. Remember that you don't have to do everything yourself. Ask your friends
and colleagues to help you get the project off the ground. They may have the
skills you need to get the club started.
(c) Give your club an identity that people will be able to pronounce and remember.
If your audience can't say the name of your club, how are they are going to talk
about it to their friends, family and colleagues?
(d) Before you open your doors you need to think about the following actions:

creating some interest in your area about the new club - marketing
finding a new audience and maybe explaining what Taekwondo is and how it
differs from other martial arts and other sports
finding a suitable venue
then you need to sort out who will be delivering the class, when and how
the classes they will be taking place.

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We have provided an example below.

ABC Taekwondo Club
AIM: To open a new club in the local area within the next 12 months (September to
August)
Who will do
Objective Method Timescale Costs
this
Marketing and
communications
500 for
(flyers, posters,
Attract new members Friends and design, print
newspaper July-August
aged 6-65+ volunteers and
advertising,
advertising
website and
social media)
Explore options
June: Identify
20 weeks @
Venue Self venue
40 = 800
August: Book venue
August/Sept
Identify and order
Equipment Self equipment Aug 500
Sept
Taster session
to recruit new Volunteers, self
members, and other Tkd Aug 200
giveaways, students
refreshments
Self and other 20 weeks @
Coaching SeptAug
Tkd students` 30 = 600
Total Costs 2600

(11) Instructors - How can I incentivise instructors to run more classes for
me?
Anyone over the age of 18 with a minimum of a 1st Dan can run classes for you,
without your direct supervision. British Taekwondo has developed a Level 2 Coaching
Taekwondo Award which provides individuals with the learning about what to coach
and how to coach information. The new British Taekwondo Level 2 Coaching
Taekwondo Award was launched in 2013 and is aligned to National Occupational
Standards for Coaching, Teaching and Instructing. While British Taekwondo is late in
developing its own coaching award, many other National Governing Bodies of sport
have been following this proven and effective system for the last 10-15 years.
Everyone who coaches, teaches and instructs has a duty of care towards their students
and it is up to you to ensure that instructors that work on your behalf are
knowledgeable, experienced and qualified to be leading classes in your name.
Some instructors work as volunteers and may receive expenses for the work that they
undertake, others may require payment as income. As a sole trader, you are allowed
to employ an instructor to work on your behalf, however you must check out the rules
of employment on the HMRC website.

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Talk to the British Taekwondo Development Team if you want support on:

o Paying for coaching qualifications/training for your new instructors

o Volunteer agreements about 'paying back' in time
o Raising money to buy equipment for the new class
o Finding a venue
o Support for Kup Gradings
o Agreements between the lead instructor and new instructor

(12) Facilities Where do your sessions take place, the time and the venue?
(a) Sometimes people in your own community, who live or work even a few hundred
feet away, may not feel like they can access your club or feel there is no
connection to them. Consider when and where your sessions are going to take
place, and how the venue may be perceived by your intended audience. For
example, people living in an area of high deprivation may feel uncomfortable
about attending sessions which take place at a private gym or public school.
(b) Here are some ideas of venues you can access/share:

Local schools, day time access can be there, but also bear in mind repairs
ETC whilst the children are on holiday!
Community centres and village halls
Local leisure centres
National Trust Centres
Multi-sport venues check out if another sport is offered in your area and you
can rent space from them (i.e. dance centres, other martial arts centres,
etc). Equally if you have a venue of your own you may wish to consider
letting other activities use your facilities
In the winter obviously light and cold/bad weather come into play so it's
important to ensure the venue is conducive to the target groups you work
with and at the very least have the discussion in your club or think about how
you operate.

Other considerations:

o There may be cultural issues that need to be addressed, which can impact
on dress code, changing facilities and mixed gender sessions
o What time your sessions take place if you want to attract more young
children between the ages of say 6-8, is it really going to work to have
them training late at night 8-9pm?
o Are there transportation or parking problems at your venue?
o Coaches and volunteer time
o The players, what suits/is more appropriate for them
o The costs of the venue
o Any potential discounts for block bookings
o Funding support for facility hire, often worth trying to secure funds to
support this.

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(13) Marketing and Promoting your sessions

(a) You have now identified the need, you have created your plan of what it is you
will do and more importantly how you will do this to increase participation. Now
its time to get the word out there, to make sure it works.
(b) When you are advertising your activity there are three golden rules to abide by:
What it is: Make sure you explain clearly without making an essay! Let
people know whats so good about Taekwondo.
Where it is: Appreciate that not all people will be aware of a facility so
make sure its clear.
When it is: Ensure that this is clear. Also, if its a regular slot, think how
you market this.
(c) It is really important to try to align your marketing and promotion to the correct
target group. Think about the language, the layout the publications you may
need to consider.
(a) Depending on your target audience, decide on the most appropriate method of
communication, this may include:
Website If you dont already have one there are plenty of
individuals that can help you to set one up. Check out
Sport England's website for information about how to set
up a club website and other marketing tips!
E-mail shot Even if you dont have personal contact details of the
people you want to reach, ask other organisations (local
authority sports development officers, county sports
partnerships and volunteer centres) to forward it to their
audiences.
Direct Think about where your audience goes and advertise
letter/posters/ there. This could include hairdressers, cafes, shopping
leaflets to hand malls, leisure centres, libraries, churches, etc.
out or post
Local newspaper Speak directly to your local editor if you can. Its also a
good idea to ask them to add it in the news section and
not always the sport section! Think that not everyone
reads the sport section but most people look at the local
news or notice board in your local paper.
Local community These are being developed in communities up and down
radio station the country; many are run by volunteers with a real
community angle so understand the importance.
Local BBC or These tend to be more difficult to get coverage, but have
commercial radio a wider target audience and if your project is innovative
station and exciting, they do tend to like a story, especially if it
links to a news agenda they are covering.
E.g. The 2012 Olympics and other major events have the
opportunity for the community to link.
Parish and Town Usually always on the hunt for articles and again get in
Council touch.
Newsletters
Social media More and more people use this method to communicate
activity.

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Direct invitations Perhaps you already have a database of past players etc.;
see if they would get involved again.
Pictures and Images that people can relate to are really powerful.
Photographs When you pick up a newspaper next time with a
marketing angle to get involved in sport etc, ask yourself
why they are using that image.
Utilise all your Word of mouth and reputation are possibly one of the best
local contacts ways to market your activity
Speak to your If your project can combine with work they are doing you
local authority may benefit from a more professional marketing and
sports promotion service Working in partnership can pay real
development unit rewards and help save you lots of time, effort and money.
and County Many clubs will have benefited from working together in
Sports projects such as Sport Unlimited, Sportivate and other
Partnership local projects.

(14) Equipment: what is needed to make the activity happen

(a) Its highly likely that you will need to provide the equipment for your
Taekwondo session. You want to make it easy for new people to take part so
think about what they need to bring and what you can provide for them.
(b) Here are some other key considerations in terms of equipment:
State from the start what is needed by the individual.
Ensure if you have this equipment already that it is in good working order,
safe and has been risk assessed.
If your store cupboard is hoarding old equipment ask if its really any use to
you or if it can be recycled.
Can you borrow some equipment from another club if you dont have enough?
However plan what to do if it is lost or damaged, and who would be
responsible. If you borrow some equipment from a local school, fellow club,
or other provider most should ask you to sign a disclaimer etc.
Try to use the best equipment you can that is also the most appropriate. E.g.
dont be using oversized pads for a younger group of children, think that if
they have a negative experience, they are less likely to come back.
Always ensure that you adopt any safety aspects of use, NEVER cut corners
here!
Remember to check it over at the end of each session.
The equipment at the venue can make a big difference to the session(s) being
a real enthusing experience for your participants etc., so dont
underestimate that fact.
Funding is available to purchase equipment when you are setting up a new club
or expanding your club through new classes. Speak to a member of the
Development Team for more information.

(15) How do we fund this activity and what to charge

(a) It makes good practice and sense to at some stage make the activity as
sustainable as possible. One big failure when developing more informal
community based activity is that this is neglected. When activity is funded
wholly or substantially although it may seem great a first, it can be a real
problem when the funding dries out!

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(b) First issue is what needs funding. This could range from the following:

Venues cost
Equipment, this could be fixed equipment or could be mobile equipment.
Coachs fees. Ensure that coaches are eligible to be employed and have proof
in terms of being tax registered if youre paying them etc.
Transport. You may need to transport people or equipment
Maintenance and refurbishment of equipment of facility if your activity has a
higher risk of damage
Marketing and promotion. This can be low cost or quite expensive depending
on what is your plan. Again try to identify what you need at the start.

(c) What you need to remember here is to try and ascertain as near as possible an
accurate budget. Dont go for a lump sum, thinking it will be fine, its not good
practice its far better to cost things out and if you can get quotes etc. that will
be honoured, then thats a great way to stick to it. Also dont forget VAT costs
etc.
(d) Where will we find the money from? Here are some ways you may find some
local community funding:

Local authority sports development officer / county sports partnership

Local police authorities can fund and support community projects from time
to time, especially if your project is tackling anti-social activity, or offering
positive activity for young people.
Local Councillors: They can advise you on small grants schemes that councils
release in particular to Voluntary, Community and Faith Sector Groups (VCF)
The British Taekwondo Development Team will be able to help you put
together a funding application, and act as a referee!

(e) Again help is always at hand in your community, you will be surprised what skills
are out there if you are struggling and remember if you dont ask, you dont
get!
(f) Funding is available to help to subsidise costs for new participants - through
increasing participation programmes. Speak to a member of the Development
Team for more information.

(16) Maintaining high standards through practice and delivery

(a) When you expand your club through new classes you will need people to deliver
on your behalf so putting in some extra effort will pay dividends! You will want
to ensure that you choose instructors and volunteers who have the same
standards as you as they will be the face of your brand in the local community. If
they don't behave in the way that you want them to - you could have trouble at
your door from day 1. Speak to a member of the Development Team about
recruitment and induction programmes for people who work or volunteer for you.
(a) Here are some basic principles that you should always adhere to and ensure that
they are part and parcel of what you are planning to do:
Coaches/ Ensure that the people who are delivering activities on
Qualifications your behalf are adequately qualified, experienced and
have the right personality for working with whatever
particular group you are targeting. If you are placing
someone into a situation they are not used to or prepared
for, it can have a damaging effect so make sure that you
discuss this prior to the start. Not everyone can deal with
challenging behaviour for example. It sometimes takes the
right person to engage with a group of young people, not

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engaging in regular activity for example.

(TIP: if you are working in areas you are not normally
used to, get some prior advice and speak to leaders in the
community).
DBS checks All staff and volunteers who are in regulated activity
should be checked. Check the British Taekwondo website
for the latest policy and procedures listed as BT Form 12.
Insurance Through British Taekwondo membership, the club,
volunteers and coaches you appoint are adequately
insured this comes in the form of many ways of cover
public liability, personal indemnity and personal accident.
Health and Safety As with all walks of life safety is really important and
good practice will only help you to offer a really good and
organised session or event. Make sure you complete risk
assessments on a regular basis. Check the British
Taekwondo website for the latest Health and Safety policy
& procedures.

(17) Have fun!

(a) Probably the one issue at times that those who are tasked with planning and
responsible for increasing the participation in their community dont always
think of. Remember most of you will be volunteering your time. Its precious and
your most important commodity, so make sure you have some fun along the way.
You will no doubt do this by building a great contact base, lots of potentially
new participants, setting a real bench mark that others can follow in community
sport and being able to sit back once your work is done with the knowledge that
you have made a real positive difference to your community.
(b) Do not underestimate the power and the worth of what your sport, club and you
can create in your area.
(c) And the help is always there so make sure you use it!

(18) Evaluate your progress

(a) Evaluating your progress is important as you want to be able to report, with
some confidence, that your project delivered on its aims, objectives and goals.
The information also becomes important data if you want to expand the
club/class at a later date. You should consider collecting feedback on a regular
basis as it will give you a baseline and some evidence of how your project is
performing.
(b) Tools/methods you can use:

Survey / feedback customer satisfaction

Registers. Log trends and attendances
Gain feedback written from partners, letters of support.
Development forums and committee meets
Case study, worth looking at to help tell story to a potential funder
Social media
Photographs/videos. Refer to our Safeguarding Policy on the BT website.
More information is available through the Child Protection in Sport Unit, set
up by the NSPCC is a great source of advice and information
Meetings with a sample of service users
Student support to research can help gather information and help them as
well

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British Taekwondo Guide - Setting up a new Taekwondo club

(19) How long should the lesson be?

The length of your sessions will depend on the group you have recruited and what you
are trying to achieve throughout your session. To start with, consider running your
new club for between 11 hours which will give you time for the following activities:
15 mins administrative duties such as registration and collecting fees
20 mins warm up session
20 mins learning / practising techniques
20 mins cool down sessions
15 mins social chit-chat at the end

(20) What do I get in the Club Starter Pack?

When you decide to join British Taekwondo you will be sent a New Clubs pack of
information which contains the following information and documents. If you have any
questions about its contents, please contact the Membership Services Team:
British Taekwondo Policy & Procedures Manual
Form 1 Club Registration Form
Form 2 Membership Application Form
Form 12 Disclosure Application Form
Form 13 Instructor Indemnity Insurance Application Form
Booklet 1 How to Join the Club to the British Taekwondo
Booklet 7 New Starter Guidelines
Booklet 10 Insurance Policy and Schedule
End.

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