Universidade Pedaggica de Nampula

Questionnaire Form for Administration Department

Date:_____/_______/________ Time:____Hr______Min_______________________

Respondent:____________________________________________________________

School name:___________________________________________________________

Introduction

The questionnaire aims to get data in the department of school administration to be used in the
socialization during our training in educational area. It will take an average of 20 minutes to
be responded the questions. The data supplied will be confidential and used only for academic
purposes.

General objective: Understand the area of school administration

Specific objectives: Identify the documents which the department uses in their activities;

Describe the function of the administration department of school;

Analyse different areas connected to administration area.

Part I. Documentations

Mark with (X) the documents available in the department and give others:

Registration forms Minutes of meetings Requisitions forms

Application Minutes Individual process of

employees
Book of complaints School regulations
and suggestions
Absences justification Sheets and wages
papers
Justifications of Effectiveness sheets
expenditure
Part II. Functions of Administration area

Mark with (X) which best describe the function of the school administration area:

Planning [ ] Organizing [ ] Staffing [ ] Leading/Directing [ ] Controlling/ Monitoring [ ]

Motivation [ ]

Part III. School Revenue and other areas

i. How the school money is managed and used? Pay water ( ), Electricity ( ), School
Books ( ), Cleaning Materials ( ), Pay Securities ( ), others:_________________.
ii. Does the school have:
Library ( ), Canteen ( ), Health Care ( ), School Club ( ) and
Community Centre ( )? And how are they managed? By the School Council ( ),
Head of the Secretary ( ), Deputy ( ), Teachers ( ), etc________________.

Thanks for your loyal cooperation and support. Hope you help us for the next chance.
 Universidade Pedaggica de Nampula

Structured Interview for Organizational Department

Date:_____/_______/________ Time:____Hr______Min_______________________

Interviewee:____________________________________________________________

School name:___________________________________________________________

The paper consists of a sort of questions which will guide us during our interview with the
purpose of collect data in this department concerning to its functioning and tools. It will take
us about 25 minutes and I am really convinced on the best results. The data supplied will be
confidential and used only for academic purposes.

General objective: Understand about the Pedagogical area and its function
Specific objectives: Identify the functions of school Pedagogical area
Describe the functions of the department
Analyse the various documents handled in the department

Categories Questions

a. Why the department is called pedagogical?

Functions b. What is the main function of the pedagogical
department in the school?

a. What are the branches of the department?

Membership b. What is the role of each member of the area?
c. How do they work?

a. Could you please mention the document used in the

pedagogical area?
b. When and how are they used and by whom?
Documentations c. Where are the document found?
d. How would you evaluate the relevance of the
pedagogical documents?

Others a. Is there something necessary to add on it?

 Universidade Pedaggica de Nampula

Structured Interview for Pedagogical Department

Date:_____/_______/________ Time:____Hr______Min_______________________

Interviewee:____________________________________________________________

School name:___________________________________________________________

The paper consists of a sort of questions which will guide us during our interview with the
purpose of collect data in this department concerning to its functioning and tools. It will take
us about 20 minutes and I am really convinced on the best results. The data supplied will be is
confidential and used only for academic purposes.

General objective: Understand how the school is organised

Specific objectives: Identify the components of school organization department;
Describe the functions of the organizational department;
Analyse the various documents used by the department.

Categories Questions
a. The school is an institution of Teaching and Learning.
School organization How do you describe the department of organization?
b. What is the main function of the department?
a. Apart from you, are there other people who work
Role of the school together with the department? Who are they?
component b. What are the functions/roles of each of them?
a. The organizational department works with a
considerable number of documents. What are those
Basic Documentations documents?
b. How are used and when are they used?
c. How the documents reach to the people involved in the
school organization?
a. Weve described indeed several and important things.
Others Do you have any complementation related to what we
were talking about, it means the school organizational
area?
 POSSIBLE ANSWERS FOR THE QUESTIONS IN THE TOOLS
Questionnaire Form for Administration Department

Part I. Documentations

Mark with (X) the documents available in the department and give others:

Registration forms X Minutes of meetings X Requisitions forms X

Application Minutes X Individual process of X ................................

employees
Book of complaints X School regulations X ................................
and suggestions
Absences justification X Sheets and wages X ................................
papers
Justifications of X Effectiveness sheets X ................................
expenditure

Part II. Functions of Administration area

Mark with (X) which best describe the function of the school administration area:

Planning [ X ] Organizing [ X ] Staffing [ X ] Leading/Directing [ X ] Controlling/

Monitoring [ X ] Motivation [ X ] , Others:_______________________________________.

Part III. School Revenue and other areas

i. How the school money is managed and used? Pay water ( X ), Electricity ( X ),
School Books ( X ), Cleaning Materials ( X ), Pay Securities ( X ), others: to pay
transports when there is a championship between schools nearby.
ii. Does the school have:
Library ( ), Canteen ( ), Health Care ( ), School Club ( ) and
Community Centre ( )? And how are they managed? By the School Council ( ),
Head of the Secretary ( ), Deputy ( ), Teachers ( ), etc________________.
Structured Interview for Organizational Department

Functions:

a. Answer: The departments is called pedagogical because deals with teaching issues.
b. Answer: The main function of Pedagogical area is as known part or division of the
school areas that aims to improve the practices of teachers in the continued formation
of the school. This area serves for the purpose of balancing, hierarchizing proposals
and pedagogical skills.

Membership:

a. Answer: The branches of school pedagogical department are: Cycle coordinators,

Class coordinators, Class Directors, Teachers, Students, and Parents and Guardians.
b. Answer: The Cycle coordinators as the name says coordinate all activities developed
in a group of grades, Class coordinators coordinate the activities a determined grade,
Class Directors lead the activities and issues of a single stream, Teachers with their
teaching activities, Students to learn, and Parents and Guardians to cooperates in the
school tasks.
c. Answer: The work is managed by the manager and each of them have their guidelines
which help them to focus on the task they are asked for and they also keep in
coordination with other instances.

Documentations:

a. Answer: The documents used in the school pedagogical area are: Statistics Maps,
Individual learner's process, Summary book, evaluation regulation, database records,
school manuals, and so on.
b. Answer: Indeed, are used in a proper occasion one different to another, but some of
them are used in the same time. For example, Statistics Maps are used at the end of a a
term to be recorded the students marks, Individual learner's process are handled at the
beginning of the year to registry purposes and during the end of each term to fill the
scores, Summary book to be used in the class to mark presences and absences,
evaluation regulation to update teacher with matters related to evaluation, database
records to keep records when evaluation is done, school manuals to help students and
teachers in their teaching and learning process.
Structured Interview for Pedagogical Department

School organization:

a. Answer: Well, the department of school organization is the school area which
provides for the effective, efficient and timely management of human resources and
school safety and security. It works with employees in all matters related to
employment, serves as the primary contact for all individuals considering employment
with the school.
b. Answer: The main function as the term says is to organize and direct staff.

Role of the school component:

a. Answer: Apart from me, there some people who work with me as for example:
Director, Deputy, Head of the Secretary, Secretary, servants and others.
b. Answer: Well, the director helps in some relevant issues which he is the fundamental
points like need of signature and so on, the Head of the Secretary to supply documents
when is needed and financial covering to the school needs, deputy helps to coordinate
the activities of teaching, etc.

Basic Documentations:

a. The considerable number of documents which the school organisational department

works with is: Assessment regulation, The School Development Plan, Salary Proofs,
General Regulation of Secondary Education, and so on.
a. The use of documents depends to the need of be handled since they have different
purposes, some of them to regulate such as Regulation of the General Statute of State
Employees and Agents and Codes for Criminal and Civil, others to update procedures
such as General Regulation of Secondary Education and others to justify expenditures
or incomes such as Salary Proofs.
b. The documents reach to the extended staff through the internal communications using
different ways, sometimes by fixing them on the secretary walls and other announced
during meetings.
Rationale

The selection of tools for the data collection was the fundamental step in our research process
and throughout out data collection we will administer the questionnaire personally as for
interview by using instruments such as papers, audio recorders and photo camera to enable us
to record as accurate way as possible all data for our research. By the end of the collection we
will reread, listen what we recorded and put the answers to the right position or category,
make a critical analysis of the validity of the data and lastly write the first draft of our
research report.