Town Council Meeting Agenda 101017

AGENDA
COUNCIL OF THE TOWN OF WARRENTON
Tuesday, October 10, 2017
7:00 PM
1. Call to order.
2. Invocation
3. Approval of the agenda.
4. Citizens Time.
Experience Old Town Warrenton Report
Comments should not be directed to Public Hearing items.
Citizens wishing to address the Council should provide their name and residential
address. Citizens' comments are limited to five (5) minutes unless a large number of
citizens wish to address the Council, in which case, the time limit must be reduced to
accommodate all who wish to address the Council.
5. Hear from Center District Supervisor
6. Public Hearing
a. FY18 Budget Amendment and Appropriation of VDOT Funds for Resurfacing
Projects
b. FY18 Budget Amendment and Appropriation of PATH Foundation Grant for
Intersection Improvements at Main St and Fifth St
c. FY18 Budget Amendment and Appropriation of Capital Projects Carried Over from
FY17
7. Consent Agenda.
a. Approval of Council Minutes
(1) September 12 Council Minutes
b. Staff reports and Board and Commission Minutes
(1) Staff Report - Parks & Recreation
(2) Staff Report - Police
(3) staff Report - PW - Utilities
(4) Staff Report - Visitors Center
c. 2017 Annual Fauquier High School Homecoming Parade

d. Gum Drop Square / Christmas in Old Town
8. New Business.
a. FY18 Budget Amendment and Appropriation of Poet's Walk Proffer for Traffic Safety
Intersection Improvements at Blackwell Rd and Oak Springs Dr
b. Resolution Authorizing Extension of Water Service to Tom Ross Properties Which Are
Outside the Water Service Area Boundaries
c. Mobile Food Vendor Ordinance - One Year Review and Amendment
d. August 2017 Financial Statements
9. Unfinished Business.
a. Timber Fence Trail Project Endorsement and Funding
10. Reports and Communications.
a. Report from Town Attorney.
b. Report from Finance Committee.
c. Report from the Public Safety and Transportation Committee.
d. Report from the Public Works and Utilities Committee.
e. Report from Planning District 9 representative.
f. Report from Recreation Committee.
g. Report from Liaison Committee representative.
h. Report from Town Manager.
Project Status Update - October 2017
11. Councilmembers' time.
12. Adjourn.
Town Council Meeting Item Number: 4.
October 10, 2017
ATTACHMENTS:
Description Type Upload Date
EOTW Annual Report Backup 10/4/2017
Material
Annual Report
August 2016 - August 2017
1
A M essage t o Th e Com m u n it y
On behalf of the EOTW Board of guidance, and support during the reboot
Directors, we would like to extend a effort and the Town Council for their
sincere thank you to every resident, continued investment in the
business owner, merchant, elected organization, and the Main Street
official, and volunteer that has stepped Program.
forward and presented us with their The Reboot Committee members worked
vision for this community that we are all tirelessly to rebrand our Main Street
so proud to call home. From the organization and since the invitation of
standing-room-only visioning meeting in the current 14 board members, we have
August of 2016 through the feedback on not lost our momentum. In addition to
the appointment of our interim rebranding, we have breathed new life
Executive Director, we have been into our popular events and added a new
overwhelmed by everyone?s energy and twist for the community to enjoy with
support. activities such as Bark Boulevard, and
Experience Old Town Warrenton Warrenton?s Wandering Table. We are
volunteers express their gratitude to the pleased to share our story with you.
Partnership for Warrenton and the The sky is the limit to Experience Old
framework that organization created for Town Warrenton!
this effort; the PATH Foundation and
Center for Nonprofit Excellence for their
governance,
Bailey Dabney Aime O?Grady

Chair & President, Board of Directors Interim Executive Director
Experience Old Town Warrenton Experience Old Town Warrenton
2
Table of Con t en t s
A M essage 1
Ou r M ission 3
A Look Back 4
Reboot & Rebr an d 5&6
Th e Sh ow M u st Go On 7
By Th e Nu m ber s 8
New Leader sh ip 9
You r Su ppor t 10
Ph ot ogr aph y Pr ovided By: Paula Combs Photograpy, Edward Payne Photography, Altitude Adjustment, Fauquier Now
An n u al Repor t Design ed By: Maggie Lovitt
3
Ou r M ission
Our mission is to foster and inspire an environment in Old Town Warrenton that enhances
economic vitality while preserving the historic character of the community and to promote a rich
and appealing cultural atmosphere to live, play and do business.
Ou r Vision f or t h e Or gan izat ion

Experience Old Town Warrenton will be
recognized and supported as a dynamic,
strong and sustainable community
organization that effectively advances the
economic vitality, historic preservation and
cultural enrichment of Old Town
Warrenton.
Ou r Vision f or t h e Tow n
We envision Warrenton as a place with
strong character and history. It has a lively
Old Town where vitality fills the streets.
People enjoy an authentic small-town
experience that boasts a welcoming and
safe environment for everyone. It is a
vibrant and charming community filled with
thriving businesses, exceptional public
service and all the elements necessary to
make Warrenton a place where people like
to live, shop, work and play.
The Vir gin ia M ain St r eet Pr ogr am is a

preservation-based economic and community
development program that follows the Main Street
Four-Point Approach? developed by the National Trust
Main Street Center. Virginia Main Street offers a range
of services and assistance to communities interested in
revitalizing their historic commercial districts.
4
A Look Back at Last Su m m er
August 2016 Community Meeting
On August 2, 2016, Kathy LaPlante, senior officer
for the National Main Street Center at the National
Trust for Historic Preservation, facilitated a
meeting with citizens, merchants, and property
owners to discuss how to promote Old Town
Warrenton. Kyle Meyer, Community Revitalization
Specialist for the Virginia Department of Housing
and Community
Development assisted "The turn out
with the meeting.
was historic"
It is estimated that 140
- Kyle Meyer
people were in
attendance - more
diverse community members came out in support
of Old Town Warrenton than in any other Main
Street Community meeting that they have
facilitated. The Warrenton meeting is now included
in success stories for presentations to other Main
Street organizations.
Quotes from FauquierNOW
It is est im at ed t h at 140 people at t en ded t h e m eet in g.

M an y of w h ich of f er ed f eedback an d opin ion s on r evit alizat ion ef f or t s.
Mayor Duggan felt that the turnout boded well for Old
Town and the Main Street program. ?We had a broad
cross-section, and the comments were positive,? the
Mayor said. ?You need the energy from all of these
people who are stakeholders. You can?t have six or
seven (partnership) board members running
everything. You need community buy-in.?
5
Reboot & Rebr an d

Virginia Main Street, Town of Warrenton representatives
and members from the Partnership for Warrenton
Foundation Board of Directors met to consider the
breadth of information that the meeting generated.
The result of their meetings was the Reboot Committee,
which launched in January 2017. Kyle Meyer facilitated the
program and charged volunteers with a 90-day mission to
revamp the Partnership for Warrenton to include
redefining its mission, bylaws, branding, and purpose.
The Reboot Committee rose to the challenge and began
meeting on an almost daily basis.
In it ial Reboot Com m it t ee M em ber s

Trey Austin, ARMI Lee Owsley, Latitudes Fair Trade
Marc Bogan, The Fauquier Bank Liz Rose, Boys and Girls Club
Sean Broderick, MKD Strategic Bob Rust, White Horse
Paula Combs, Piedmont Environmental Council Marco Sanchez, Piedmont Environmental Council
Bailey Dabney, Fauquier Times Amelia Stansell, Middleburg Bank
Debbie Eisele, Piedmont Lifestyle Publications Heather Stinson, Economic Development
Brannon Godfrey, Warrenton Town Manager Walt Story, Old Town Property Owner
Denise Harris, Community Development Pablo Teodoro, Great Harvest Bread
Peter Harris, The Bike Stop John Thompson, First Baptist Church
Kathy Kirkpatrick, Citizen Birge Watkins, Corus Financial Corporation
Brian Larson, The Bike Stop Lachelle Yoder, Allegro Community School of Arts
Al Maxey, Fauquier Health Sam Yoder, Allegro Community School of Arts
Carter Nevill, Carter and Spence

6
The Reboot Committee ultimately decided
to dissolve the Partnership for Warrenton
Foundation and apply for a successor
nonprofit, named Experience Old Town
Warrenton.
One of the tasks the reboot committee
charged itself with was to identify and invite
community members to serve on the Board
of Directors for the new organization
rebranded as Experience Old Town
Warrenton. A multi-day planning session
generated an exhaustive list of names that
was narrowed down to the fourteen people
invited to serve on the Board of Directors.
Four subcommittees were identified to align
with the four pillars of the VA Main Street
Program and help EOTW move toward
reaccreditation.
1. Pr om ot ion s
Ever yon e on t h e list 2. Econ om ic Vit alit y
accept ed t h e in vit at ion 3. Design Com m it t ee
4. Or gan izat ion
t o ser ve on t h e Boar d.
Th e Exper ien ce Old Tow n War r en t on Boar d of Dir ect or s

Bailey Dabn ey, Chair and Br an n on Godf r ey, Interim
President Economic Vitality Representative
Gar y Sh ook , Vice Chair Tom Wisem iller , Economic
Aim e O'Gr ady, Secretary (until Vitality as of July 2017
August 2017) Walt St or y, Fund Development
M ar c Bogan , Treasurer Bob Gr an t , Fund Development
Pau la Com bs, Marketing M aggie Lovit t , Design
Han k Day, Governance Su n n y Reyn olds, Design
Lee Ow sley, Promotions Car t er Nevill, Past Chair
Lach elle Yoder , Promotions Partnership for Warrenton
Gin a Clat t er bu ck , Economic
Vitality
7
Th e Sh ow M u st Go On
While the Reboot Committee restructured the organization, the
following merchants and business owners took the lead on First
Friday preparations:
- Yar on Lin et t , Formal Traditional Design
- Sar ah Robb, Virginia Gold Cup Association
- Dan i Sch w ar z, Earth, Glaze, and Fire
These individuals raised the bar on First Friday. Each month, Old
Town Warrenton welcomed more and more residents and visitors.
The July event paid tribute to our community?s Veterans with a Color
Guard and Parade from the John Barton Payne Building to 5th Street,
where the Silver Tones Swing Band played patriot music. Altitude
Adjustment filmed from the sky with a drone, providing valuable
promotional footage.
Bir t h day Bash Pr ogr am Flow er Bask et s

In addition to returning events, Lee Owsley?s Thanks to a Make It Happen Grant from the PATH
recently launched Birthday Bash program gained Foundation, Experience Old Town Warrenton was
recognition. Developed by merchants, 28 business able to outfit 22 lamp posts with 2 flower baskets
owners joined the program by summer 's end. each. Blue Ridge Property Services provided space
Promoted in the Warrenton Lifestyle Magazine, the and supplies while the Warrenton Garden Club
Birthday Bash Program celebrates birthdays with assisted with planting. 30 local sponsors donated
guests as they shop Old Town and receive gifts funds for Blue Ridge Property Management to
from every participating businesses. maintain the 44 flower baskets.
8 In -Kin d Don at ion s
Throughout the reboot process, EOTW has
received support from a variety of businesses
throughout the county. These include:
- Advertising space in Warrenton Lifestyle
Magazine and the Fauquier Times
- Design work by Loud Mouth Social and
Allen Wayne Design Studio.
- Event Catering by Middleburg Bank
- Printing Services by Piedmont Press
- Filming by Aerotog and Altitude
Adjustment
- Tax Assistance from Updegrove, Combs,
and McDaniel, PLC.
By t h e Nu m ber s
Over $10,000
$7,000 in
14 EOTW in Volu n t eer 80+ In dividu al
10,000 Boar d Hou r s Don at ion s of
Fir st Fr !day Visit or s t o
M em ber s $50 Tow ar ds t h e
Volu n t eer Fir st Fr !day Reboot Ef f or t
Hou r s M ay-Au gu st
Six 26 Reboot
Fir st Fr !days Volu n t eer s 30 Tr ee
Th e Tow n of Spon sor s f or
War r en t on In vest ed Gu m Dr op
$20,000 in Experience 360 Reboot Squ ar e
Old Town Warrenton
90-Day Volu n t eer Hou r s
1 New 501(c)3
Rebr an d
4,000 Gif t s Sold Or gan izat ion
at San t a's M ission 3,275
Wor k sh op
Facebook
175+ Gu m Dr op
Lik es Squ ar e
M ay-Au gu st Volu n t eer s
1,500+ 44 Lam p Fir st Fr !day
Reach ed 65,000
New slet t er Post 2,532 Visit or s
People on
Su bscr iber s Flow er Facebook t o Gu m Dr op 100% Boar d
Basket s Squ ar e Givin g
9
New Leader sh ip
In the August 2017 board meeting, the
board voted Aime O?Grady as the
volunteer interim Executive Director for
Experience Old Town Warrenton. In her
role, O?Grady is leading the
organization by building community
outreach with merchants, elected
officials, and regional organizations;
developing fundraising strategies and
identifying potential investors; and
executing marketing activities.
10
We Appr eciat e You r Su ppor t
EOTW Ben ef it s f or Bu sin esses EOTW Ben ef it s f or
an d Pr oper t y Ow n er s Com m u n it y M em ber s an d
Visit or s
- Increases customers through
events including: First Friday - Promotes a cleaner, safer,
and GumDrop Square, Birthday and more inviting downtown
Bash, Music at the Bank Plaza, environment.
Warrenton's Wandering Table. - Helps maintain small-town
- Supports your investment by atmosphere.
actively seeking owners to - Creates family-friendly and
locate businesses in vacant entertaining events including:
buildings, while helping existing First Friday and GumDrop
businesses expand. Square, Birthday Bash, Music
- Recognizes new business at the Bank Plaza, Warrenton's
openings with public events Wandering Table.
and media visibility. - Increases Warrenton?s
- Connects businesses to town diversity and arts.
grant programs for faade and - Encourages local shopping to
infrastructure improvements or increase business revenue
requested resources and generated from residents to
training. help keep jobs in Warrenton.
- Provides architecture and - Preserves historic downtown.
design assistance through the
EOTW Design Committee. - Increases hometown pride
among business owners and
- Increases local business residents.
awareness through a variety of
media including the EOTW - Establishes ownership in
monthly newsletter, Facebook, making downtown a great
and the EOTW website. place to eat, shop, play, and
stay.
Help Experience Old
Town Warrenton
continue to build on
its success and
contribute to
downtown vitality.
Become a Friend of
EOTW or one of our
valued business
sponsors at
www.oldtownwarrenton.com!
experienceOTW@gmail.com
www.oldtownwarrenton.org
@experienceOTW
Town Council Meeting Item Number: 6.a.
October 10, 2017
Agenda Memorandum
Submitted by: Bo Tucker, Director of Public Works and Utilities
Issue: FY18 Budget Amendment and Appropriation of VDOT Funds for Resurfacing
Projects
Background: The VDOT Primary Road State of Good Repair Program provides additional
maintenance funding for pavement overlays in addition to annual maintenance funding.
Primary road sections are rated as to condition and scored based on a number of
different criteria. VDOT notified the Town earlier in 2017 that 3 primary road sections
in town had a good chance of receiving funding.
Discussion: On March 16, 2017 staff submitted applications for funding for the following primary
roads:
1. Broadview Avenue (Waterloo to Winchester Street) for $511,147.
2. Lee Highway (northbound Winchester to Blackwell Road) for $173,898
3. Route 211, Frost Ave (westbound Broadview light to corporate limits) for
$105,662
At the time of application the Broadview Avenue project had been denied for Highway
Safety funding for the corridor and the Town was awaiting word on the
SMARTSCALE application.
Regardless of the SMARTSCALE outcome, the Broadview Avenue pavement would
not survive another 4-5 years awaiting 2021/2022 funding if approved. In mid-June
2017, the Town was notified by VDOT that all three projects were approved for full
funding. On August 30, 2017 Project Administration Agreements were executed with
VDOT funding available for reimbursement after execution of projects. The key
element of the agreement is that the projects must be advertised within 6 months of the
agreement.
Staff presented the proposed FY18 Budget Amendment to the Finance Committee on
September 12, 2017. The Committee forwarded a recommendation to Council for
approval.
Financial Impact: Amendment of the FY18 Budget and appropriation will increase General Fund
Revenue - Categorical Aid - VDOT State of Good Repair Funds by $790,697 and
increase General Fund Expenditures - Arterial Street Maintenance by $790,697.
Recommended Adopt the attached resolution amending the FY18 Budget and appropriating
Action: $790,697 for the three resurfacing projects.
________________________
Town Manager
ATTACHMENTS:
Resolution Resolution 10/6/2017
Project Estimates Backup 10/6/2017
Material
RESOLUTION
A RESOLUTION TO AMEND THE FISCAL YEAR 2018
ADOPTED BUDGET BY $790,697
WHEREAS, the Warrenton Town Council is charged by the Code of Virginia with the
preparation of an annual budget for the Town of Warrenton; and
WHEREAS, on June 13, 2017, the Town Council adopted the Town of Warrenton Fiscal
Year 2018 Budget; and
WHEREAS, during the course of the fiscal year certain events occur that necessitate
amending the budget; and
WHEREAS, the Virginia Department of Transportation has awarded three projects

funded by Commonwealth Transportation Board Formula Funds for primary extension pavement
overlays and to upgrade CG-12s; and
WHEREAS, UPC 111330 provides funding in the amount of $105,652 for Route 211
Westbound (Frost Avenue); and
WHEREAS, UPC 111326 provides funding in the amount of $173,898 for Route 29
Business Northbound (West Lee Highway); and
WHEREAS, UPC 111331 provides funding in the amount of $511,147 Route 17

Business (Broadview Avenue); and
WHEREAS, there is no requirement for a local match from Town of Warrenton funds;
now therefore be it
RESOLVED, by the Warrenton Town Council this 10th day of October 2017, that the
Fiscal Year 2018 Budget be, and is hereby, amended in the amount of $790,697.
Town Council Meeting Item Number: 6.b.
October 10, 2017
Agenda Memorandum
Submitted by: Brannon Godfrey, Town Manager
Issue: FY18 Budget Amendment and Appropriation of PATH Foundation Grant for
Intersection Improvements at Main St and Fifth St
Background: On Saturday August 5, the Town and PATH Foundation summer interns implemented
a demonstration project to extend the sidewalk and install other temporary traffic
calming measures at the intersection of Main and Fifth Streets. In conjunction with the
demonstration project and to work toward the goal to slow traffic and provide safe
pedestrian crossings, staff submitted an application to the PATH Foundation to fund
the construction of bulb-outs at the four corners of the intersection.
Traffic studies have shown that bulb-outs at improve pedestrian safety in three ways: 1)
they improve pedestrian visibility; 2) they shorten the street crossing distance for
pedestrians thereby reducing their exposure the motor vehicles; and 3) the narrowing of
the street width encourages drivers to drive at slower speeds.
The implementation of this grant-funded project will be the first step toward
designing wider sidewalks and other complete street standards. Building on its
success, the Town can then apply the design to other intersections throughout Town.
Discussion: On September 18, the PATH Foundation notified the Town of award of the grant. The
notice of grant award & grant agreement, and the grant application are attached below.
If accepted, Town staff will design and implement the project in FY18. Acceptance of
the grant funds and appropriation requires an amendment to the FY18 Budget.
Financial Impact: Amendment of the FY18 Budget and appropriation will increase General Fund
Revenue - Miscellaneous - Local Grant Revenue by $45,000 and increase General
Fund Expenditures - Collector Street Maintenance by $45,000.
Recommended Accept the $45,000 PATH Foundation Grant for the pedestrian safety improvement
Action: project at the Main St. and Fifth St. intersection, and amend the FY18 Budget and
appropriate the funds for the project.
________________________
Town Manager
ATTACHMENTS:
Grant Application Backup 10/6/2017
Material
Grant Agreement Backup 10/6/2017
Material
Town of
Warrenton
Grant Request
The PATH Foundation and Town of Warrenton enjoy a partnership of working towards
promoting the health and quality of life of its residents. The Town has been blessed to be the
recipient of several PATH Foundation grants and the location of two PATH Foundation
intern projects. There is now an opportunity to move towards creating a lasting change
through a set aside grant of up to $50,000 to pilot increased walkability through the design
and construction of an Old Town intersection.
December 8, 2015 the Town Council passed the HEAL (Healthy Eating Active
Lifestyle) Initiative. This initiative recognizes the impact policies and practices of the
Town have on the health of its residents.
Initiative includes Physical Activity, Active Transportation, and Land Use benchmark
to examine, among other items, adoption of a Complete Streets policy for planners,
BACKGROUND engineers, parks and recreation, and economic development personnel to take into
consideration during construction of parks, streets, neighborhoods, and business areas.
2016 PATH Foundation grant to Town of Warrenton to conduct 5 Walkability Audits

and the development of Complete Streets Guidance.
The Walkability Audits were conducted December 2016 January 2017.

Over 50 participants from various aspects of the community lent their time to identify
how the built environment intersects with the transportation system. Where the barriers
and opportunities exist for walking, and observe as pedestrians, how the current right-of-
way influences behavior.
Complete Streets Guidance builds upon the recommendations from the Walkability
Audits.
WALKABILITY AUDIT
RECOMMENDATIONS
The ability to walk safely and comfortably is heavily dependent on the
design of the built environment.
Install curb extensions (bulb-outs) to reduce pedestrian crossing

distances, increase the visibility and vision of pedestrians, prevent car
parking close to the intersection, and make it easier to provide accessible
ramps.
Install bulb outs at intersections along Main Street from 1st to 5th
Streets. Building out the sidewalk at intersections helps to make pedestrians
more visible and shorten crossing distances for people crossing the street. In
addition, bulb outs help simplify curb ramp placement and prevent illegal
car parking too close to crosswalks this is also known as daylighting the
intersection for pedestrian safety.
The PATH Foundation interns have developed two projects in Warrenton. The first
project conducted in the summer of 2016, called Walk Your Warrenton, helped to
overcome preconceived ideas and educate the community on how long it took to
walk to key destinations in Old Town. The idea was designed to encourage the
community to walk by communicating distance was potentially less than assumed.
PATH Intern
The second project, Linger Longer, held on August 5, 2017 builds on the Old Town
recommendation of the Walkability Audit Report. For one day, the PATH interns
transformed the intersection of Main Street and South Fifth Street with bulb-outs
Projects that improved pedestrian safety.
Linger Longer intern project bulb outs (Above).

Example of bulb-outs (Right and Below).
OPPORTUNITY
Build on the energy and awareness

Provide an alternative vision for right-of-way
Pilot bulb-out intersection in Old Town for safety
Create prototype to be replicated on other streets
Implement lasting change to the way people view
and use streets
The City of Manassas serves as an excellent example of
how one pilot street can result in a domino effect
across the historic town. The City started by designing
a new vision for Battle Street located in the heart of its
historic downtown. By hiring a professional urban
EXAMPLE: design firm and working with the community, the City
created a space specific for the unique characteristics of
CITY OF Battle Street.
MANASSAS
The Battle Street project was not without
controversy. Many merchants expressed deep
BATTLE concerns over the street being reconfigured and
the perceived negative impact it might have on
STREET their businesses. However, once implemented,

merchants found their revenues increased and
exceeded expectations. This resulted in
BEFORE merchants located on other streets asking for
improvements to be made at their locations.
Many communities now view Manassas as a
success story to apply in their own hometowns.
BATTLE
STREET
AFTER
TAKEAWAY:
A Champion. The City of Manassas had a champion that sought
to better the downtowns through action. They kept building on
successes.
Warrenton has the opportunity to build on previous successes

with local champions and the PATH Foundation.
.
PROPOSAL
Address pedestrian safety through permanent change
Improve intersection of Main Street and 5 th Street with
recommended bulb-outs
Assurance the project is built by 2018 or funding is returned
Piloting for Success
WHY Step 1: Slow Traffic

and Improve
THIS? Pedestrian Safety

through Installation
of Bulb-Outs
It is important recognize pedestrian Step 2: Design

Wider Sidewalks
improvements must be constructed through a Linking to the
systematic approach. First traffic needs to be Improved
Intersection and
slowed, then pedestrian safety addressed Consider Shared
Streets
through proper design, and finally moving
towards the intention of inviting people to Step 3: Build Upon
the Successes to
linger longer through wider sidewalks and Apply to Other
Intersections
bistro seating.
Working Budget
& Timeline: Working Budget Timeline
Header Curb = $1,225 Design Engineering: Winter 2017-2018

Brick Sidewalk = $5,700
CG 12 Handicap Ramp = $3,500 Construction Start: June 2018
Signage and Street Restriping = $750
Completion: September 2018
Sub-Total: $11,175
Multiply by 4 Corners = x4
Sub- Total: $44,700

10% Contingency = $4,470
Total: $49,170
The Town is grateful for investments PATH Foundation has made in its future. We hope the
PATH Foundation will consider continuing in its efforts to move the community forward
towards a more physically, socially, mentally healthy environment through the design,
engineering, and building of an improved intersection in Old Town.
REIMAGING
THE POSSIBLE
Town Council Meeting Item Number: 6.c.
October 10, 2017
Agenda Memorandum
Submitted by: Stephanie Miller
Issue: FY18 Budget Amendment and Appropriation of Capital Projects Carried Over
from FY17
Background: The approval of the annual budget constitutes a legal appropriation of funds for one
fiscal year (July 1 through June 30). All appropriations lapse as of June 30. There are
often grants, purchase orders and projects that are not complete as of that date due to
scheduling, weather or other factors. The Carryover Request lists those items that are
ongoing or incomplete as of June 30.
Discussion: The attached listing shows open purchase orders for which goods were not received or
services rendered by the close of the fiscal year (June 30). The Encumbrances sections
provides detail regarding these open purchase orders, including the vendor, a
description of the item or services and the funding source. At the end of this listing is a
summary by funding source. The second part of the Carryover Request relates to
Unexpended Appropriations and Capital Projects. These are projects that did not get
underway during FY2017. Similar to the Encumbrances section, each project contains
a description, an amount and the funding source. At the end of the listing is a summary
by funding source.
Financial Impact: The bulk of the purchase orders to be carried over are covered with outside funding or
bond proceeds; only $51,500 is requested to be carried over from the General Fund
fund balance. The unexpended appropriations / capital projects request the
appropriation of $253,315 of General Fund fund balance. The total requested
appropriation is $2,548,540.40, of which $304,815 is requested to be funded by
General Fund fund balance.
Recommended Recommend approval and appropriation of funds in the Fiscal Year 2018 budget to
Action: support the requested Carry Over of Encumbrances and Projects from FY 2017.
________________________
Town Manager
ATTACHMENTS:
FY 2017 Carry Over Request Cover Memo 10/5/2017
Resolution to amend the FY 2018 Adopted Budget to Cover Memo 10/5/2017
appropriate funds for the FY 2017 Carry Over
FY 2017 CARRYOVER REQUEST
The approval of the annual budget constitutes a legal appropriation of funds for one fiscal
year (July 1 June 30). All appropriations lapse as of June 30th. However, there are often
grants, purchase orders and projects that are not complete as of that date, due to scheduling,
weather, or other factors. The following list shows those items that are ongoing or incomplete as
of June 30th. Since they were budgeted to be completed in FY 2017, funds for these items were
not anticipated in the creation of the FY 2018 budget. We are requesting that the FY 2018
budget be amended to appropriate funds for these items.
ENCUMBRANCES AS OF JUNE 30, 2017

These are open purchase orders as of June 30th. A number of these were completed in July and
August, and some will be completed during September.
Please note that many of these are split between departments or funds. Since the Resolution
appropriates totals by line item for the various funds, detail regarding which funds, departments
and general ledger account numbers are charged for each purchase order is provided below.
PO #/Vendor: 12390 / Staples Business

Description: Police Department Training Room Furniture: The Police Department
received a Make It Happen grant from the PATH Foundation to update the
furniture in their community / training room. The delivery of the furniture
was delayed and did not arrive until July. There is no use of Town funds; the
project was fully funded by the PATH Foundation.
Fund(s): General Fund
Department(s): Police Department Grant Expenditures
G/L Account(s): 4-100-31100-8220
Amount: $20,854.00
Funding: This project is funded entirely by a Make It Happen grant from the
PATH Foundation.
PO #/Vendor: 12377 / Brown, Edwards & Company LLP

Description: FY 2017 Audit Services: Brown, Edwards & Company conducted
preliminary audit field work in May 2017. They will return at the end of
September to conduct their final fieldwork. Once that is completed, they will
prepare our Comprehensive Annual Financial Report, transmittal forms for
the Virginia Auditor of Public Accounts, and present their audit findings to
the Town Council in December.
Fund(s): General Fund / Water and Sewer Operating
Department(s): Finance / Water and Sewer Administration
G/L Account(s): 4-100-12420-3120 ($11,100) / 4-501-45400-3120 ($7,400)
Amount: $18,500.00
Funding: This service is funded 60% by the General Fund and 40% by Water and
Sewer Operating Fund.
FY 2017 Carryover Request Page 1

PO #/Vendor: 12392 / LPDA
Description: Timberfence Trail Engineering: This purchase order was issued in June to
complete the engineering for the Timberfence Trail Project. The Timberfence
Trail will provide connections on Waterloo Road and from Rady Park to the
WARF. The Fauquier Trails Alliance presented a check for $10,000 to the
Council to assist with the funding of this phase and Fauquier County has
pledge 50% of the balance.
Fund(s): General Capital Projects
Department(s): Capital Project Trails
G/L Account(s): 4-301-94500-8240
Amount: $56,000.00
Funding: The project is funded as follows:
Fauquier Trails Alliance $10,000 (received in FY17)
County of Fauquier $23,000
Town of Warrenton $23,000
PO #/Vendor: 12320 / Whitman Requardt

Description: Moving Bed Bio-Reactor: The design of the replacement and upgrade to the
major biological treatment at the WWTP. Design is scheduled for completion
by December 2017. Plans are to bid the project in January 2018.
Fund(s): Water and Sewer Capital
Department(s): Wastewater Treatment Plant Improvements
G/L Account(s): 4-510-45500-8835
Amount: $100,890.90
Funding: This project will be reimbursed from bond proceeds.
PO #/Vendor: 12321 / Hydrostructures, LLC

Description: Inflow and Infiltration Identification and Remediation: This project seeks
to regain wastewater treatment plant capacity by determining sources of
inflow and infiltration with the sewer system. The purchase order includes
four task orders. Two of those task orders were completed during FY 2017
and the remaining two are underway.
Department: Sewer Line Rehabilitation
G/L Account(s): 4-510-45500-8866
Amount: $317,738.00

PO #/Vendor: 12362 / E.G. Wade, Jr. Inc.
Description: Well #3: This purchase order is for the work required in order to bring Well
#3 back on line. The project is currently 75% complete with anticipated
completion in October. This will be two months ahead of schedule.
Department: WTP / Well Improvements
G/L Account(s): 4-510-45500-8830
Amount: $738,121.50
PO #/Vendor: 12365 / RK&K, LLP

Description: Water Treatment Plant Chemical Building: This project is for the design
of a new separate building to house the chemical and feed systems for water
treatment. The design is currently at 30% with estimated completion in
January and plans to bid the construction project in March 2018.
Department(s): WTP / Well Improvements
G/L Account(s): 4-510-45500-8830
Amount: $179,692.00
Encumbrance Carry Over Funding Summary:
Outside Funding $43,854.00

Bond Proceeds $1,336,442.40
Town Fund Balance $51,500.00
Total Encumbrance Carry Over Request $1,431,796.40

UNEXPENDED APPROPRIATIONS /
CAPITAL PROJECTS
Unexpended balances: 4-100-081100-3103 $90,000.00
Total Requested Carryover: 4-100-081100-3103 $90,000.00
Fund(s)/Department(s): General / Community Development
Description: Comprehensive Plan: The contract was awarded in FY 2018.
This funding is requested to be carried over and added to the
$80,000 included in the FY 2018 budget for this project.
Funding: This project is funded by General Fund balance.

Fund(s)/Department(s): General Capital Projects / Public Works
Description: Mast Arm Conversion: This is a VDOT Revenue Sharing
project for conversion of the traffic signal at the intersection of
Blackwell Road and Lee Highway to a mast arm. VDOT funds
cover 50% of the project cost, so the Town funding required is
only $98,679. A purchase order for this project was issued in FY
2018 and work started in August.
VDOT $98,679
Town fund balance $98,679

Description: This is VDOT Urban Project funding that will be used for the
Towns cost share in FY 2018 of Broadview Avenue SMART
SCALE projects.
Funding: This project is funded by General Fund balance.

Description: Mini-Roundabout: This is for the installation of the mini-
roundabout at the intersection of Falmouth Street and Shirley
Avenue. Half of the funding will be provided by VDOT revenue
sharing funds. The Towns share will be partially covered by the
Walmart proffers ($180,000) with the balance of $30,335 coming
from fund balance.
VDOT $210,335
Walmart Proffer $180,000
Town fund balance $ 30,335

Fund(s)/Department(s): General Capital Projects / Recreation
Description: Dog Park Construction: This contract was awarded in July
2017 for the construction of a dog park at the end of the 5th Street
parking lot. Funding of $22,500 will be provided by the
developer of the Alwington subdivision.
Funding: The project is funded as follows
Alwington Proffer $22,500
Town fund balance $30,300

Fund(s)/Department(s): Water and Sewer Capital
Description: Water Treatment Plant Chemical Building: This request takes
remaining balances from water and sewer capital projects in the
FY 2017 budget and carries them over to be used for the WTP
Chemical Building, scheduled for bidding in March 2018 as
stated previously.

Fund(s)/Department(s): Water and Sewer Capital
Description: Water Line Extension: This project extends the water line for
Fauquier High School from the WARF to the Stone Crest
subdivision.
Project Carry Over Funding Summary:
Outside Funding (VDOT) $309,014.00

Proffers $202.500.00
Bond Proceeds $351,915.00
Town Fund Balance $253,315.00
Total Project Carry Over Request $1,116,744.00
TOTAL CARRY OVER REQUEST $2,548,540.40

RESOLUTION AMENDING THE FISCAL YEAR 2018 BUDGET
BY APPROPRIATING FUNDS FOR FISCAL YEAR 2017 ENCUMBRANCES
AND CAPITAL CARRYOVERS
WHEREAS, the Warrenton Town Council is charged by the Code of Virginia with the
preparation of an annual budget for the Town of Warrenton; and
WHEREAS, on June 13, 2017, the Town Council adopted the Town of Warrenton Fiscal
Year 2018 Budget; and
WHEREAS, during the course of the fiscal year certain events occur that necessitate
amending the budget; and
WHEREAS, certain grants, purchases and capital projects included in the Fiscal Year
2017 adopted budget are incomplete as of June 30, 2017; and
NOW THEREFORE, BE IT RESOLVED by the Council of the Town of Warrenton that

the Fiscal Year 2018 budget is amended to include the following appropriations:
ENCUMBRANCES
General Fund
Sources
3-100-41050-0001 Fund Balance 31,954.00
Total 31,954.00
Total Sources 31,954.00
Uses
Finance and Human Resources
4-100-12420-3120 Independent Auditor 11,100.00
Total 11,100.00
Police Department
4-100-31100-8221 Grant Expenditures 20,854.00
Total 20,854.00
Total Uses 31,954.00

Capital Projects Fund
Sources
3-301-18990-0050 County of Fauquier 23,000.00
3-301-41050-0001 Fund Balance 33,000.00
Total 56,000.00
Uses
4-301-94500-8240 Trails 56,000.00
Total 56,000.00
Water and Sewer Operating Fund

Sources
3-501-041050-0001 Fund Balance 7,400.00
Total 7,400.00
Uses
Administration
4-501-045400-3120 Independent Auditor 7,400.00
Total 7,400.00
Total Uses 7,400.00
Water and Sewer Capital Fund
Sources
3-510-041050-0100 Proceeds from Indebtedness 1,336,442.40

Total 1,336,442.40
Total Sources 1,336,442.40
Uses
Capital Projects
4-501-045500-8830 WTP/ Well Improvements 917,813.50
4-501-045500-8835 WWTP Improvements 100,890.90
4-501-045500-8866 Sewer Line Rehabilitation 317,738.00
Total 1,336,442.40
Total Uses 1,336,442.40
TOTAL ENCUMBRANCES ALL FUNDS $1,431,796.40

UNEXPENDED APPROPRIATIONS /
CAPITAL PROJECTS
General Fund
Sources
3-100-041050-9999 Fund Balance 90,000.00
Total 90,000.00
Uses
Planning and Community Development
4-100-81100-3103 Comprehensive Plan 90,000.00
Total 90,000.00
Capital Projects Fund

Sources
3-301-024040-0098 VDOT Revenue Sharing 309,014.00
3-301-041050-9999 Use of Proffers 202,500.00
3-301-041050-9999 Fund Balance 163,315.00
Total 674,829.00
Uses
Public Works Projects
4-301-094500-8106 Mini-roundabout 420,670.00
4-301-094500-8156 Smart Scale funding 4,000.00
4-301-094500-8158 Mast Arm Conversion Blackwell Rd/Lee Hwy 197,359.00
4-301-094500-8235 Dog Park 52,800.00
Total 674,829.00

Water and Sewer Capital Fund
Sources
3-501-041050-0100 Proceeds from indebtedness 351,915.00

Total 351,915.00
Uses
4-510-045500-8830 WTP/Well Improvements 336,915.00

4-510-045500-8868 Water Line Extension 15,000.00
Total 351,915.00
TOTAL PROJECTS ALL FUNDS $1,116,744.00
TOTAL APPROPRIATION $2,548,540.40

Town Council Meeting Item Number: a.(1)
October 10, 2017
Agenda Memorandum
Submitted by: Evelyn J. Weimer
Issue: September 12 Council Minutes
Background: Minutes are attached.
Discussion:
Financial
Impact:
Recommended
Action:
________________________
Town Manager
ATTACHMENTS:
September 12 Council Minutes Cover Memo 9/26/2017
Town Council Meeting Item Number: b.(1)
October 10, 2017
October 10, 2017
ATTACHMENTS:
Staff Report - Police - Septmber 2017 Cover Memo 10/6/2017
October 10, 2017
ATTACHMENTS:
PW Util September 2017 Cover Memo 10/3/2017
SUMMARY OF ACTIVITIES
Town of Warrenton
September 2017
PUBLIC UTILITIES DEPARTMENT
Water Leak Repairs on Main Lines and Locations:
This month there were no water main leaks reported.
Water Leak Repairs on Service Lines and Locations:
Responded to a water leak call at 10 Rock Pointe Lane. Leak was determined to be on the
customer's side of the line located in their parking lot.
Responded to a water leak call at North Rock Shopping Center. Upon investigation it was
determined that the leak was on the customer's irrigation line.
On-call personnel reported that there was a water leak at 7447 Silver Cup. Once on site,
personnel determined that there wasn't a water leak and that the water flow was coming
from a nearby swimming pool that was being drained.
New Water Service Connections and Locations:
Crews made a water tap at 646 Fauquier Road and installed a " water connection, meter
setter, and meter crock with frame and cover.
Both Public Works and Public Utilities crews worked together to install a new water
connection on Waterloo Road between the WARF and the Stonecrest Subdivision. The
line is connected but still needs to be charged and bacteriological test needs to be
collected before the line can be approved and put into service. This will be completed
soon.
New Sanitary Sewer Connections and Locations:
This month there were no new sanitary sewer connections made.
Sanitary Sewer Problems or Related Work:
Conducted weekly sanitary sewer manhole checks in problematic areas.

Crews abandoned an old sewer lateral at 150 E. Shirley Avenue and ran a new lateral
from the cleanout to the manhole at the back gate to the Horse Show grounds. Contractor
(Hardcore, Inc.) made the core to the manhole. The crew cleaned up, seeded, and applied
straw to the excavated area. This was a follow up to last month's report due to a badly
deteriorated cast iron pipe on the Town's side of the sewer cleanout.
Cut tree limbs and weeded around the manhole at Green Street Apartments.
Reviewed 595 Waterloo Road sewer lateral issue. Water appears to be infiltrating around
the saddle. Will schedule to excavate saddle area to inspect and repair as needed.
Picked up sewer cleanout boxes ordered from Bingham and Taylor.
Repaired sewer cleanouts and set sewer cleanout boxes at 7147 Spotsylvania Street, 720
Black Sweep Road and 152 Northview Circle.
Checked a report of a sewer backup at 54 Winchester Street. It was determined the
problem was on the customer's side.
Resident at 508 Falmouth Street called to complain about sewer odor and low water
pressure. Spoke with the resident by phone and determined the water pressure issue was
isolated to just one commode and the rest of their fixtures were okay. The homeowner
was going to further investigate the low pressure issue since it didn't appear to be an issue
of pressure coming from the Town. It was also noted during the phone conversation that
the former Utilities Superintendent would occasionally have a deodorizer block placed
inside the manhole that was located in the back yard of the residence. This was to
eliminate any and all sewer odors. The homeowner agreed to a date for us to install the
deodorizer. On 9/20/17 the deodorizer block was installed in the manhole and the
customer stated they were satisfied.
Met with Mark Florence/Homebuilder to discuss water and sewer availability for two
building lots. One lot is on Curtis Street and the other lot is located on Frazier Road
adjacent to the Town's easement.
Repaired the sewer cleanout at 327 Dover Road. The cleanout was installed by Foley
Plumbing without notice given to the Town. The utility crew dug up the sanitary sewer
lateral between the cleanout and the sanitary sewer main and found tree roots causing line
blockage and an improperly installed cleanout. The plumbing contractor used a sanitary
"T" instead of the required sanitary "Y". The crew cut out the incorrect fittings and
installed a proper "Y" connection and connected it to the sanitary sewer main. Work area
was cleaned up, seeded, and straw applied. Resident stated they were satisfied with work
performed by Town personnel.
Crew assisted wastewater maintenance personnel with repair work done at the
Huntsman's Ridge Pump Station.
Crews pushed up sludge in the compost shed at the Wastewater Treatment Plant per
request.
Replaced a manhole cover at Lord Fairfax Community College that was damaged by a
VDOT paving contractor.
Miss Utility Locates:
Responded to approximately 157 Miss Utility Locate Tickets.

Fire Hydrant Maintenance:
Serviced 93 fire hydrants. Fire hydrants are serviced as part of the Annual Maintenance
Program.
Other Related Work:
Weekly waterline flushing at Turkey Run Drive, Windsor Ridge, and Monroe Estates.
Monthly waterline flushing at View Tree Drive, Sycamore Street, and Winchester Street.
Took water sample to Joiner Micro Lab for the new Dog Park.
Cleaned out utility trucks.
Flushed water service line at 7155 Spotsylvania Street due to a dirty water complaint.
This was most likely a result from the recent water main break off of Route 29 just
upstream of Warrenton Lakes.
Assisted Public Works with traffic flagging during pavement patching at South Fifth
Street, Washington Street, Monroe Street and Bear Wallow Road.
Met with Mr. Aron Newby to discuss a new water and sewer project off of Boundary
Lane.
Met with Brian from the Water Treatment Plant to review site plans to determine new
water line tie-in from the WTP to Warrenton Lakes.
Waterline distribution flushing started on 9/25/17 and is scheduled to run through
10/26/17. Flushing started in the Warrenton Lakes subdivision.
Met with E.G. Wade to discuss Well #3 finish water line tie-in off Academy Hill Road
Extended.
TOTAL WATER PUMPED DURING MONTH OF__ September ---- 2017
Well No. 5 556,800 Gallons
Well No. 6 202,622 Gallons
Filter Plant 36,380,000 Gallons
TOTAL PUMPED ( All Sources) 37,139,422 Gallons
Average Gallons per Day 1,237,981
Total Pumped During the same month last year 36,899,510 Gallons
TOTAL FLOW THROUGH SEWAGE PLANT 49,470,000 Gallons
Total Flow During the same month last year 43,030,000 Gallons
Total Rainfall 2.4 inches
Warrenton Reservoir Overflow Elevation 445.3 ft.
Warrenton Reservoir Current Elevation 444.8 ft.

Violations of the Wastewater Treatment Plant's Discharge Permit
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
JANUARY 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FEBRUARY 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
MARCH 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
APRIL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
MAY 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
JUNE 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0
JULY 0 0 0 0 0 0 0 0 0 0 0 0 0 2*** 0 0
AUGUST 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
SEPTEMBER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
OCTOBER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
NOVEMBER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
DECEMBER 1 0 0 0 1* 1 ** 0 0 0 0 0 0 0 1**** 0
TOTAL 2 0 0 1 1 1 0 0 0 0 0 0 0 3 0
DEQ has initiated a new system whereby 4 points must be accrued in a 6 month window before a Notice
of Violation will be given by the Department of Environmental Quality.
*The Town received one point due to a warning notice from the December-06 lab inspection. Corrective
action has been taken.
**The Town received 1 point for 2 chlorine violations (each violation accrued 1/2 a point) that occurred in December-07
which were caused by construction of the Ultra-Violet Disinfection upgrade.
***The Town received two points due to a warning notice from the July-2015 E.Coli CONCAVG violation. Corrective
action has been taken.
*The Town received one point due to a warning letter dated December 21, 2015 for failure to submit an Industrial User Survey form.
The Town is contesting this point with a rebuttal letter dated December 23, 2015.
Water Produced vs. Flow Treated
- - - Flow Treated - Water Produced
I
3.00
2.75
2.50
2.25
6
2.,4
. 2.00 , , ',_
',
2
1
1.75
, , 1.-ru-
-1.. ..
"'t.63-- -4.4
J.,6.7... .. .. .,,!
LL 1.50
, ,,.- ,-_,45- ..,.,.,,...,
-,:-01-
1.43-- -t.Q
...
--
..-1-:-37
........- ..-. .-- --
..-----......"
1.25 ...... --- --
.. - .. --
1.-.1.....I
_._ --
.-- -
.
,.-. ... ..,,
1.00
0.75
0.50 ' ' '

SEP16 OCT16 NOV16 DEC16 JAN17 FEB17 MAR17 APR17 MAY17 JUN17 JUL17 AUG17 SEP17
4.2" .75" 2.1" 2.1" 3.7" .7" 5.4" 3.1" 8.6" 2.9" 7.2" 4.6" 2.4"
Date & Rainfall

DATE & RAINFALL FLOW TREATED WATER PRODUCED
SEP 16 4.2" 1.43 1.22
OCT 16 .75" 1.39 1.17
NOV 16 2.1" 1.31 1.10
DEC 16 2.1" 1.37 1.09
JAN 17 3.7" 1.57 1.08
FEB 17 .7" 1.45 1.08
MAR 17 5.4" 1.50 1.20
APR 17 3.1" 1.82 1.19
MAY 17 8.6" 2.16 1.16
JUN 17 2.9" 1.73 1.22
JUL 17 7.2" 1.71 1.19
AUG 17 4.6" 1.63 1.20
SEP 17 2.4" 1.64 1.23
WATER METER DEPARTMENT
Number of cross-connection inspections .............................................................................0

Number of water connections issued ................................................................................. 1
Number of water connections installed* ........ ............. ............................... . ..... 4(1ncludes 2 by Town Staff)
Number of sewer connections issued ...... . .................................................. ... 1
Number of sewer connections installed* .......................................................... 3(1ncludes Oby Town Staff)
Number of water and sewer accounts.......................................................... .4936
Number of water meters replaced ....................................................................................... 1
Number of cut-ons and cut-offs ........................................................................................ 16
Number of check for leaks .................................................................................................40
*Primarily new subdivisions, installed by contractors

PUBLIC WORKS DEPARTMENT
Street Department:
Put up temporary No Parking signs along Main Street for First Friday (August 1st). Closed
the roads, stayed and worked the event, opened roads afterwards and cleaned up. Put
message board out for First Friday.
Worked double trash on Tuesday, 9/5 due to the Labor Day Holiday on Monday, 9/4.
Continued assisting in the garage with repairs and picking up parts. Washed and serviced
trucks, mowers and weedeaters. Worked on chain saws, replacing chains or sharpening
them to be ready in case of bad storms and trees coming down. Worked in the shop
cleaning up the welding bay area.
Assisted James River Equipment making repairs and adjustments to our tractor and
sidearm.
Continued picking up roadside trash, sticks and debris throughout Town.
Continued emptying trash cans along Main Street and in Old Town.
Continued sweeping roads throughout the Town.
Continued picking up whole brush and chipping brush and also picked up several large
piles of brush using a backhoe and dump truck.
Continued mowing, sidearm mowing, weedeating and edging throughout the Town in
parking lots and at the WARF. Also mowed and weedeated in Rady Park where the new
grass was growing.
Assisted with mowing and weedeating at the cemetery and also cleaned up limbs that had
fallen.
Continued spraying sidewalks and curbs for weeds.
Continued trimming trees throughout Town that were hanging low or causing visibility
problems.
Checked and cleaned out drains & drop-inlets as needed. Used the Utility Dept. flush
truck to clean out several storm drains on Culpeper Street, Smith Street and Waterloo
Road.
Took trash and/or recycling bags to the Visitor Center and Town Hall as needed.
Continued repairing the bricks in the walkway around the Visitor Center.
Hauled several loads of leaves from the lower lot at the shop to the farm for reuse.
Cleaned up oil spill/leak on Broadview, Rt. 17 and Bear Wallow Road. Put down
absorbent, sand and several absorbent booms over drains and drop-inlets, then went back
with sweeper and cleaned up.
Patched potholes throughout Town using Penna-Patch cold patch.
Replaced driveway culvert pipe on East Street. Resident paid for the culvert pipe. Re
ditched all the way down from the new culvert down to the inlet and put seed down and
curlex over the seed. Made asphalt repairs to driveway entrance.
Made asphalt repairs on Old Alexandria Pike. Put in asphalt berm along shoulder just
before Benner Drive to keep water from running off.
Dug up bushes and a small evergreen tree and removed from the cemetery at the request
of lot owner. Filled holes and seeded and strawed.
Painted "LOOK" symbols at crosswalks on Main Street.
Made asphalt repairs in various locations due to utility repairs on Washington Street,
Monroe Street, Norfolk Drive, Bear Wallow Road and S. 5th Street.
Cleaned up equipment that was being taken to the "Touch a Truck" show for children on
Saturday - 9/16. (Refuse Truck, Backhoe & Bucket Truck). Three men took the
equipment over on Saturday and stayed there with the equipment showing and explaining
how it works.
Worked at the Visitor Center filling in some ruts/low areas with dirt, then seeded and
strawed. Also repaired the brick walkways that were uneven due to roots growing under
the bricks.
Assisted the Utility Dept. with several men for several days on the waterline installation
off Old Waterloo Road for the Stonecrest project.
Worked at Rady Park filling in ruts that were made by a contractor working on the
ballfields. Then spread seed and straw. Also picked up brush from the Park.
Met with guardrail contractors and went over all the guardrails that need repairing or
replacing to get cost estimates.
Worked in the Shop designing a vent system for air flow to stop leaves from entering the
heater box on truck #24.
Took backhoe to the Wastewater Plant and pushed up sludge because their backhoe is
down.
Put up temporary No Parking signs in various locations throughout Town and put No
Parking Notices on windshields of cars parked in those areas in preparation of Merkel
Striping to come in and paint the parking spaces.
Worked at the Cemetery opening and closing graves for three burials. Then located
several grave sites and marked off for stones to be set.
Received 100 bales of straw from Arcadia Farms, unloaded and put away.
Building Maintenance & Traffic Control:
Ran errands or made repairs for all departments as needed -

Town Hall-
Made daily walk through checking the facility.
Picked up recycling.
Picked up and delivered furniture for 19 Culpeper Street.
Moved boxes of paper delivered to mail room.
Replaced several blown bulbs inside and outside at back door.
Replaced battery and transformer to the security system.
Reset the phone system.
Repaired toilet.
Hauled boxes/files to 5 th Street storage.
Mounted Town symbol back on podium in Council Chambers.
Poured water in drains for upcoming Smoke Testing.
Planning/Zoning-
Moved some furniture to the Culpeper Street office.
Made extra keys to 5th Street storage building.
Disconnected the cable feed in the wall that was being removed.
Removed a section of wall/shelving in the back office area.
Removed stalls in the ladies room.
Removed two old toilets in the ladies room and installed one new toilet and plugged the
hole to the other one and installed a cap.
Painted ladies room and installed lights and motion sensors.
Cut down shelves and installed in closet.
Patched floor where wall was removed.
19 Culpeper Street -
Adjusted toilet flap.
Put together several pieces of furniture/file cabinets.
Police Dept. -
Picked up recycling.
Replaced blown light bulb in outside light for the flag.
Hauled some TV's and stands to the landfill.
Removed drain spouts and scraped off the rust, primed, re-paint and reinstalled.
Ran cables to the camera mount.
Shop-
Emptied recycling containers.
Installed door closure on garage door.
Ran conduit to back utility room.
Changed flush valve in men's room.
Cemetery-
Replaced blown bulbs.
Cleaned out gutters on shed.
Visitor Center-
Replaced 2 faucet cartridges in the men's room.
Cleaned out gutters.
Mosby House-
Made extra key for the Realtor.
Did walk-thru.
WARF-
Assisted with repairing rope to the flag.
Assisted with trimming some trees at Rady Park.
Cleaned out the fountain at the Library and added chemicals.
Replaced a broken flag holder on a pole on Main Street.
Worked at the Wastewater Plant on a circuit that was not working.
Put back/repaired bricks in sidewalk in front of the Post Office that were removed for the
clock installation.
Boxed up blown fluorescent tubes for recycling.
Cleaned up in sign room.
Traffic Control -
Checked all signals and control boxes, making repairs or adjustments as needed.
Put zip-ties on cables holding them to the pole at the Waterloo/Broadview signal.
Met with Dominion Power at the Blackwell/Lee Hwy. signal regarding having to cut the
power off for a few minutes and it affecting the signal.
Tested batteries in all signal cabinets.
Replaced the battery at the Winchester signal.
Met Mr. Hensley at the Waterloo signal to repair display in cabinet.
Repaired the detection at the Frost AvenueNan Roijen Street signal.
Met the Utility Locater, Chris Willer, at the Blackwell and Lee Hwy. signal along with
the contractor to make sure water lines were located.
Checked signs throughout the Town, repairing, replacing or installing new as needed
Straightened the Visit Main Street sign on Shirley Avenue.
Re-installed 5 Min. Parking Sign on Main Street in front of the Post Office.
Straightened signs in Lot A.
Put temporary No Parking signs attached to cones in the Farmers Market lot every Friday.
Met with Donna to show her what parking spaces needed to be remarked/painted so she
could let the Contractor know.
Took down Labor Day Horse Show plaques from Welcome Signs and put up Prettiest
Painted Places.
Marked an area on Main Street for sign to be installed and called in Miss Utility Locate.
Painted slash marks on Winchester Street and in Lot D to keep people from parking in
certain areas.
Added and painted a Handicap Parking space in Lot D.
Hung temporary No Parking signs and set out cones, bars and road closed signs and stand
on N. 5th Street on Friday 9/29 for Christian Outreach Festival on Saturday 9/30.
ENGINEERING & PROJECT STATUS:
Plan Review/ Site Development/ Misc. Engineering:
Millfield Phase 4 Final Record Plat- 9/6/17

Winchester Chase (Rizer)- SDP 2014-07- 9/15/17
St. James Episcopal Church & School Expansion- SDP 2017-03- 9/22/17
Lidl- 2nd Submission- PLNG 2017-5- 9/26/17
Project Review Update:
1. VDOTBroadview Avenue Improvements: Signed Agreements have been received from

VDOT Richmond and we are awaiting the billing of the Town portion to restart the
project. Check requests have been submitted for the anticipated amounts of $11,154 for
the Intersection Improvements, UPC 111648, and $17,980 for the Broadview Corridor,
UPC 111647.
2. Inflow and Infiltration Reduction into the Sanitary Sewer System: Contractor has been
focusing on smoke testing since mid September. A public notification effort was
conducted the first week of September to give advance notice of this work. All work has
been coordinated with the Police Department and Emergency Services. There have been
a few issues where smoke has entered homes when folks did not see or read the notice
causing some citizen complaints, however emergency personnel and staff have been able
to adequately address the immediate concerns.
3. Warrenton Reservoir Dam Spillway: Project is completed and awaiting the Five-Year
Operational Certificate. Staff performed the Annual Dam Inspection in September and
forwarded to DCR. This is the last report on this project.
4. WeJI #3 Re.activation: Project continues ahead of schedule. Brine has been ordered for
the brine tank for testing purposes and initial start-up of equipment once all internal
equipment is installed. The Well building has been constructed and painted. Interior
work continues. All material and design submittals have been reviewed and approved.
Contractor is shooting for an October project completion, which would be 50-60 days
ahead of schedule.
5. WWTP Rotating Biological Contactors Replacement: Design continues to proceed on

schedule. Staff will begin reviewing and coordinating the Town's front-end
specifications into the project manual for the bid package. Next progress meeting is re
scheduled for mid October to review plans and specifications for DEQ approval. It is
anticipated that the DEQ review and approval will be completed by Thanksgiving with
the anticipated advertising in late January.
6. WTP Chemical Building: Project is proceeding as scheduled. Staff conducted a

conference call with the design team and agreed to include Supervisory Control and Data
Acquisition (SCADA) into the project design. Expect a 30% progress meeting in
October.
7. Old Waterloo Road Waterline Connection: Completed. This is the last report for this
project. Staff has started the preliminary planning for the extension of the Blackwell
Road waterline project (FY19 project) due to the line break on Route 29 north feeding the
Warrenton Lakes area.
8. Falmouth and Shirley lntersection: Carson Land Consultants has completed the 30%
design, and a copy was sent to VDOT for their blessing. Nathan Umberger, ofVDOT,
said it looked good and design is proceeding. This is to be a topic of discussion with this
month's Public Safety and Transportation Committee. Design is anticipated to be
completed and accepted by VDOT before the end of this year. A coordination meeting
was held with Dominion Power to get them planning for the relocation of a power pole
and lines that are currently on the southeast comer of the intersection. Other utilities do
not appear to be in significant conflict with this project, the design will need to address
drainage issues on the VDOT Residency comer of the intersection. This will be
integrated in the design phase of the project.
9. Blackwell Road Lee Highway Mast Arm Conversion: Virginia Sign & Lighting Company
has initiated work on this project and a series of material submittals currently under
review. Geotechnical borings have been completed and the engineering calculations for
the pole foundations and pole fabrications have been submitted. Staging of construction
materials may be stored at the Water Plant on Blackwell Road. Our Facilities/Building
Electrical Technician is currently on hand to follow this project execution so that the
power and light phasing can be coordinated and so he will be familiar with the
infrastructure and operations to make adjustments and maintain light sequencing. There
will be some lane closures during the next couple of weeks in preparation. The primary
pole and mast arm work is scheduled to be done in December.
10. Gold Cup Sidewalk: Project concrete work is incorporated into the Annual Sidewalk
Curb and Gutter Contract, IFB 18-004 which was advertised in September with the bid
opening on the 21st with 4 bids received. Espina Paving from Woodbridge was the low
bidder. Anticipate final contract award by October 13th On September g \ staff met with
t
the residents at 172 Blue Ridge Street to explain that their side fence was in the Town
right of way and would be relocated back to the right of way line as part of the project.
11. VDOT Primaiy Road, State of Good Repair Paving: Awaiting approval by Council to
include the grant money into the amended FY18 budget. Staff has prepared the bid
packages with advertisement by mid October and award by the end of the month. The
following paving projects must be advertised within 6 months or the Town may lose the
funding. With the delayed advertising, the projects will likely miss the fall paving season
and be delayed until the spring of 2018.
Broadview Avenue ($511,147) - Although the roadway was approved as a

SMARTSCALE project (funding is not available for construction until 2021) the current
pavement is in failing condition and needs repaving now.
West Bound 211/Frost Avenue ($105,662).
West Bound Lee Highway ($173,898)- Public Works plans to repave the east bound
lanes this year during the project with the annual arterial maintenance funding.
12. Stonn Sewer Repairs, 3rd Street and Franklin: Scheduled to begin second week of
October. Contractor has already made contact with Claire's Restaurant and will attempt
to minimize the disruption to the business. Construction time is approximately 3 weeks.
Coordination will be critical with local businesses.
13. 5th Street Parking Lot Lighting: No change since last report. Staff continues to investigate
two options for updating the lighting at the 5th Street Lot.
a. Dominion Power has reviewed the lighting requirement and is providing a

preliminary project cost for removing the existing poles and lighting and replacing
with a more decorative type lighting fixture and pole. The lights would be under
the standard Dominion Power lighting schedule for municipalities like the lights
in Eva Walker Park. Advantage: Low capital installation cost and maintained by
DP; Disadvantage: Limited style selection, higher long term costs.
b. Staff has been in contact with commercial lighting companies for alternative
lighting poles and fixtures that would be completely the responsibility of the
Town. Advantage: More variety and cheaper long term costs; Disadvantage:
much higher capital costs initially.
14. Franklin Street Sidewalk: Portions of the concrete work are included in the Annual Curb,
Gutter and Sidewalk Concrete Contract that is scheduled to be awarded by mid to late
October. Staff has been in contact with the commercial lighting contractor that is the
local agent for the Old Town cast iron poles and fixtures.
GENERAL COMMENTS:
1. Rainfall amounts in September were below normal with 2.4 inches for the month. The
Warrenton Reservoir is down 6 inches and Airlie is fully charged. The summer months
overall have been above normal for precipitation and 38.6 inches of precipitation for the
year through 9 months. The average sewer flows at the treatment plant have been low
with 1.65 million gallons per day (mgd) for the month and 1.71 mgd average for the year.
This is noticeably low considering the amount of precipitation for the year.
2. Cemetery headstone repair is scheduled for the first week of October. If not started by
mid month, the Town will be looking to another source for the repairs. Purchase Order
has been approved for the repair of the most severely damaged headstones with Robert
Mosko, Mosko Cemetery Monument Services.
3. Twelve proposals were received on September 14th for the Open-Ended

Architect/Engineering Services RFP 18-002. Staff is reviewing the proposals and will be
making recommendations for award by mid October. Areas of prime interests are:
a. Water and Wastewater

b. General Civil
c. Stormwater Management and Environmental
d. Transportation
e. Parks and Landscaping
f. Plan Review
4. Staff prepared and submitted to DEQ the Annual MS4 Report for the 4th program year of
the current permit (Julyl, 2016 to June 30, 2017).
5. A waiting lighting proposal from Dominion Power for the replacement and relighting of
the 5th Street Parking Lot.
6. Staff has been working with the Trustees of the Warrenton Baptist Church for the renewal
of the lease period. An agreement has been reached and a revised lease is being prepared
for signatures.
September 2017
BLUE SPRING/ FALL CLEAN UP COLLECTED IN BLUE BAGS BLUE TONS

BAG HOUSE CLEAN UI WHOLE CHIPPED CARD NEWS OFFICE RECY. STEEL BAG TONS TONS LANDFILL RECYCLE
DATE REFUSE REFUSE DEBRIS TIRES FREON METAL BRUSH BRUSH BOARD PAPER PAPER SLUDGE OIL GLASS ALUMIN. CANS PLASTIC TOTALS LANDFILL RECYCLE RECYCLE %
Fri. 1 14,79
Mon. 4 HOLIDAY
I 14.79 0.00
0.00
14.79
0.00
0%
0%
0.00
Tue. 5 50.10 50.10 0.00 50.10 0%
Wed. 6 0.09 0.26 0.65 3.78 1.01 2.72 0.18 0.29 0.22 3.68 0.35 8.86 9.21 96%
Thurs. 7 10.54 2.75 10.54 2.75 13.29 21%
Fri. 8 14_55 4.60 14.55 4.60 19.15 24%
Mon. 11 25.10 2.75 25.10 2.75 27.85 10%
Tue. 12 22.26 22.26 0.00 22.26 0%
Wed. 13 0.03 0.28 4.82 1.13 2.93 0.20 0.32 0.24 3.96 0.31 9.63 9.94 97%
Thurs. 14 13.66 4.92 13.66 4.92 18.58 26%
Fri. 15 13.90 13.90 0.00 13.90 0%
Mon. 18 23.18 23.18 0.00 23.18 0%
Tue. 19 21.11 21.11 0.00 21.11 0%
Wed. 20 0.05 0.24 5.56 3.68 1.44 2.52 0.17 0.27 0.20 3.41 0.29 13.85 14.14 98%
Thurs, 21 12.83 5.50 12.83 5.50 18.33 30%
Fri. 22 13.10 0.87 13.10 0.87 13.97 6%
Mon. 25 22.55 1.91 22.55 1.91 24.46 8%
Tue. 26 19.77 0.19 4.56 19.77 4.75 24.52 19%
Wed. 27 0.06 0.26 3.97 1.44 2.73 0.18 0.30 0.22 3.69 0.32 8.84 9.16 97%
Tours. 28 12.77 1.43 12.77 1.43 14.20 10%
Fri. 29 13.18 5.71 13.18 5.71 18.89 30%
TOTAL 277.67 1.03 0.00 0.00 0.00 0.19 0.00 34.07 16.25 5.02 0.00 0.00 0.00 10.91 0.74 1.18 0.88 14.74 304.65 76.38 381.03 20%
October 10, 2017
ATTACHMENTS:
Visitor Center Report - Sept. 2017 Cover Memo 10/4/2017
Town Council Meeting Item Number: c.
October 10, 2017
Agenda Memorandum
Submitted by: Chief Louis Battle
Issue: 2017 Annual Fauquier High School Homecoming Parade
Background: Request to hold the Annual Fauquier High School Homecoming Parade on
Friday, October 20, 2017 and authorize the street closures and traffic control
measures.
Discussion: In order to prepare a safe event and to minimize the impact on businesses, the
Town will close the following streets for the Fauquier High School Homecoming
Parade: A Phase I closure will extend on Main Street from the intersection at
Ashby Street east to the intersection of Falmouth Street and Lee Street to
accommodate the staging area for the parade participants.
The parade lineup on Main Street at Fifth Street will begin at 4:00 P.M. and the
parade will commence at 5:00 P.M. The parade will proceed west on Main
Street, continuing onto Waterloo Street, crossing Broadview Avenue and onto
Frost Avenue, then turn right onto Rappahannock Street, left onto Waterloo
Road and conclude at Fauquier High School. Once the parade begins and the
participants go beyond Fifth Street, the closure will be adjusted on the east end
to Main Street at Fifth Street allowing North and South Fifth Street to be open
to traffic. The adjusted road closure will remain in place until the parade passes
Ashby Street and then Main Street will be opened to traffic at the discretion of
police personnel.
The application was submitted on 9/8/2017, well short of the 90 day

submission requirement.
This requirement has been brought to the event applicant's attention each
year without compliance.
Financial Impact: There is no direct financial impact to the Town. The cost of contributed
manpower from the Police Department is estimated at $748.08 and the Public
Works Department is $117.80. Event expenses are covered with sponsorships
and private contributions, with the exception of Town resources.
Police personnel consists of six (6) Police personnel for three (3) hours each and
two (2) Public Works personnel for two (2) hours each.
Recommended Approval of the requested schedule of activities and street closures.
Action:
________________________
Town Manager
ATTACHMENTS:
Operational Memorandum_2017 Fauquier High School Cover Memo 9/13/2017
Homecoming Parade
Event Application_2017 Fauquier High School Homecoming Cover Memo 9/13/2017
Parade
TOWN OF WARRENTON
POLICE DEPARTMENT
To: Mr. Brannon Godfrey, Jr., Town Manager, through Chief Louis A. Battle
From: Lieutenant S. A. Dodson, Jr.
Date: September 13, 2017
Re: Special Event: 2017 Fauquier High School Homecoming Parade
The Fauquier High School will be having their Annual Homecoming Parade scheduled on Friday,
October 20th, 2017 from 5:00 P.M. to 6:00 P.M. The parade will consist of approximately 150
participants which will be escorted by law enforcement personnel from Main Street to Fauquier High
School.
The parade lineup on Main Street at Fifth Street will begin at 4:00 P.M. and the parade will commence
at 5:00 P.M. The parade will proceed west on Main Street, continuing onto Waterloo Street, crossing
Broadview Avenue and onto Frost Avenue, then turn right onto Rappahannock Street, left onto
Waterloo Road and conclude at Fauquier High School.
Public Works will be responsible for the setup and removal of all necessary cones and signs for the
event. All road closures will be in place at 4:00 P.M. Public Works will post NO PARKING AFTER 4:00
P.M. on 10-20-17 signs on Main Street between Alexandria Pike and Mockingbird Lane. The
following road closures will be in place for the event:
Falmouth Street and Lee Street Road Closed Sign - Traffic Cones
East Street and Falmouth Street Traffic Cones
Mockingbird Lane and Falmouth Street Traffic Cones
Clay Street and Main Street Traffic Cones
North Calhoun Street and Main Street Traffic Cones
South Calhoun Street and Main Street Traffic Cones
North Sixth Street and Main Street Traffic Cones
South Sixth Street and Main Street Traffic Cones
North Fifth Street and Main Street Road Closed Sign Traffic Cones
South Fifth Street and Main Street Road Closed Sign Traffic Cones
North Fourth Street and Main Street Traffic Cones
North Third Street and Main Street Traffic Cones
First Street and Main Street Traffic Cones
Alexandria Pike and Winchester Street Road Closed Sign / Detour Traffic Cones
Waterloo Street and Ashby Street Road Closed Sign/ Detour Traffic Cones
Culpeper Street and Lee Street Road Closed Sign Traffic Cones
The staging area for parade entries and the participants will be at Fauquier High School. To alleviate
traffic congestion, the entries and participants will leave the staging area intermittently, and in small
groups, as directed by the event coordinators. The groups will be escorted by the School Resource
Officers to the parade lineup area within the road closures and enter at the Falmouth Street and Lee
Street closure. School buses transporting participants will enter at Falmouth Street and Lee Street and
will unload within the road closure.
Law Enforcement Personnel: Six (6) officers will be assigned to work the event. A briefing will be
conducted prior to the parade at police headquarters.
Town Council Meeting Item Number: d.
October 10, 2017
Agenda Memorandum
Submitted by: Chief Louis Battle
Issue: Gum Drop Square / Christmas in Old Town
Background: This will be the Annual 2017 Christmas on Main Street events planned for Friday
December 8, 2017 and Friday December 15, 2017. This event attracts approximately
500-900 spectators.
Discussion: In order to prepare a safe event and to minimize the impact on businesses, the Town
will close the following streets to vehicles but will remain open to pedestrians for each
Christmas on Main Street event. A Phase I closure that will require Main Street be
closed between Fifth Street and Ashby Street. Roads will be opened to traffic at the
discretion of police personnel at the conclusion of the event.
Financial Impact: There is no direct financial impact to the Town. The cost of contributed manpower
from the Police Department is estimated at $997.44 for each event, and the Public
Works Department is $353.40 for each event. Total expenses for both events are
estimated at $1,994.88 for the Police Department and $706.80 for the Public Works
Department. Event expenses are covered with sponsorships and private contributions,
with the exception of Town resources.
Police personnel consists of four (4) police personnel for six (6) hours each, and two
(2) Public Works personnel for six (6) hours each.
Recommended Approval of the Special Event Permit and requested schedule of activities and street
Action: closures.
________________________
Town Manager
ATTACHMENTS:
Gum Drop Square / Christmas in Old Town - Operational Plan Cover Memo 10/5/2017
Gum Drop Square / Christmas in Old Town - Application Cover Memo 10/5/2017
TOWN OF WARRENTON
POLICE DEPARTMENT
To: Mr. Brannon Godfrey, Jr., Town Manager, through Chief Louis A. Battle
From: Lieutenant S. A. Dodson, Jr.
Date: October 4, 2017
Re: SPECIAL EVENT Gum Drop Square / Christmas in Old Town
The annual Friday nights for Christmas on Main Street are scheduled for Friday, December
8, 2017, Friday, December 15, 2017. The event will include entertainment, horse-drawn
carriage rides, carolers and more.
Date: Friday, December 8, 2017

Friday, December 15, 2017
Set Up 5:00 P.M.
Event : 6 P.M. to 9:00 P.M.
The Public Works Department will provide and remove all necessary cones and road
closure signs for the event and the placement of orange NO PARKING AFTER 4:00
P.M. on the listed dates. Signs will be placed on Main Street between Ashby Street and
Fifth Street, Hotel Street and Court Street. Signs will also be placed on Culpeper
Street between Lee Street and Main Street. These signs are to be posted on the
evenings before the listed dates.
Public Works will ensure road closures are in place by 5:00 P.M., Friday, December 8th,
and December 15th.
PHASE I
Main Street and Fifth Street Road Closed Signs and cones
North Fourth Street and Main Street Cones
North Third Street and Main Street Cones
South Third Street and Main Street Road Closed Signs and cones
First Street and Main Street Cones
Culpeper Street at Lee Street Road Closed Sign and cones
Waterloo Street at Ashby Street Road Closed Sign and cones
Alexandria Pike at Winchester Street Detour Sign and cones allowing directional
traffic to flow onto Winchester Street or
Alexandria Pike.
October 10, 2017
Agenda Memorandum
Issue: FY18 Budget Amendment and Appropriation of Poet's Walk Proffer for Traffic
Safety Intersection Improvements at Blackwell Rd and Oak Springs Dr
Background: The Town received a $10,000 proffer from the developer of Poet's Walk for traffic
safety improvements at the intersection of Blackwell Drive and Oak Springs Drive.
Public Works will install a stop sign for southbound traffic on Blackwell Road at the
intersection with Oak Springs Drive. Northbound Blackwell Road traffic will continue
as through traffic, but will be slowed by the installation of a solar-powered speedometer
to be erected in the vicinity of the intersection. A second solar-powered speedometer
will be installed for southbound Blackwell Road traffic at the Town limits.
Discussion: The cost of the traffic signs, pavement markings and speedometer sign will be covered
by the proffer. The recommendation of the Public Safety & Transportation Committee
is to appropriate the funds for this purpose in the FY18 Budget.
Financial Impact: Appropriation of the funds will increase General Fund Revenue from Fund Balance -
Restricted by $10,000 and increase General Fund Expenditures - Public Works -
Collector Streets by $10,000.
Recommended Amend the FY18 Budget and appropriate $10,000 in Public Works - Collector Streets
Action: for the traffic safety improvement project.
________________________
Town Manager
ATTACHMENTS:
Oak Springs Blackwell Intersection Improvements Backup 10/6/2017
Material
"FOR ILLUSTRATION PURPOSES ONLY"
This speedometer sign would be placed close
to the Town limits.
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Town Council Meeting Item Number: 8.b.
October 10, 2017
Agenda Memorandum
Issue: Resolution Authorizing Extension of Water Service to Tom Ross Properties

Which Are Outside the Water Service Area Boundaries
Background: Tom Ross owns a 12.26-acre lot on Springs Road outside of the Town limits that he
would like to develop with 10 single family lots. The property is in the Sewer Service
District of the Town/County/Service Authority Agreement, but it is not in the Water
Service District. Mr. Ross has requested service with 10 water taps (request letter
attached).
As it is not in the Water Service District, by policy, the Town will charge 3 times the in-
town rate (3 x $4,950 x 10 taps), or $148,500 for the ten water taps. Service with water
also requires amendment to the Water & Sewer Service Agreement, subject to the
approval by the County and Fauquier County Water & Sanitation Authority.
Reservation of water availability for this project would be 3,000 gallons per day. It
would increase our total reservation of water treatment capacity from by 0.11%.
Including this demand, our total demand at build-out is is 75.66% of capacity.
Discussion: This matter was discussed by the Public Works & Utilities Committee at its September
11 meeting. Mr. Ross was present at the Committee meeting and acknowledged the
need to request Fauquier County and the Fauquier County Water & Sanitation
Authority (WSA) to amend the three-party Service Agreement boundaries for the water
service area.
Financial Impact: If approved by Council, and subsequently approved by the County and WSA, the
applicant will pay $148,500 in water availability fees for the ten water connections.
After connections are made, the property owners will pay consumption at out-of-town
rates (1.5 times the in-town rates).
Recommended Approve the resolution: 1) authorizing the extension of water service for ten (1)
Action: connections to the Ross property at 8108 Springs Rd. (Parcel ID# 6984-00-7961-000)
at three times the in-town availability fee and, 2) authorizing an amendment to the water
service area map in the three-party Service Area Agreement.
________________________
Town Manager
ATTACHMENTS:
Ross Request Letter Backup 10/6/2017
Material
Water Service Area Map Backup 10/6/2017
Material
Sewer Service Area Map Backup 10/6/2017
Material
Town Water Service Area Amended October 2015
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Town Council Meeting Item Number: 8.c.
October 10, 2017
Agenda Memorandum
Issue: Mobile Food Vendor Ordinance - One Year Review and Amendment
Background: The Town Council, Planning Commission and Town Staff developed the Mobile Food
Vendor Program in 2016 with input from vendors and citizens at several public
meetings. Town Council held public hearings at its August and September 2016
Council Meetings, concluding with its adoption of a text amendment to the Zoning
Ordinance, an Amendment to the Town Code exempting ice cream trucks, and a
resolution adopting the Mobile Food Vendor Polices and Procedures.
The Resolution and Section V of the Policies and Procedures prescribes that Town
Council will review the Mobile food Vendor Program after one year.
Staff developed and published the policies, brochure and permit application in
February 2017. There have only a few inquiries and no permit applications submitted
for approval since its adoption.
Discussion: Staff emailed the mobile food vendors who participated in the policy development
process in early 2016 for their feedback on why they did not apply for a permit and
suggestions for amending the code and policy. One vendor replied stating her concern
that participation in the program was not worth the effort unless they were allowed to
operate in the Central Business District.
At the Thursday, October 5 Work Session, Council discussed expanding the permitted
areas of operation to include Eva Walker Park. The Park is zoned P SP within its
boundaries, however there are no designated parking spaces. The on-street spaces along
Alexandria Pike adjacent to Eva Walker Park are in the CBD Zoning District. There is a
maintenance vehicle access though which Town staff would control mobile food vendors
access and coordinate an appropriate location to set up.
The consensus of Council at the Work Session was to add this item to the October 10
Council Agenda for consideration of amending the Mobile Food Vendor Policies and
Procedures to include Eva Walker Park.
Financial Impact: Participating mobile food vendors will generate revenue through payment of BPOL
fees, and sales and meals taxes.
Recommended Amend the Mobile Food Vendor Policies & Procedures "Section II - Designated
Action: Public Sites" to add a new subsection: "C. Eva Walker Park - area as established by
the Town Manager."
________________________
Town Manager
ATTACHMENTS:
Draft Amended Mobile Food Vendor Policy Backup 10/6/2017
Material
Adopted MFV Ordinance and Policies Sept 2016 Backup 10/6/2017
Material
Sept 2016 Council Minutes Backup 10/6/2017
Material
III.
Warrenton Mobile Food Vendor Program
Policies and Procedures
The following is a guidance document for the Mobile Food Vendor Program. The regulations that govern the
program are listed under Article 9-24 of the Zoning Ordinance. The program is administered by the Town
Managers Office. Permitting for the program is processed through the Department of Planning &
Community Development. If you have any questions about the program details specified in the Zoning
Ordinance or herein, please contact the Department of Planning & Community Development at (540) 347-
2405, Monday through Friday between 8:00 am and 4:30 pm.
I. Vending Permit Application Process
A. Interested Mobile Food Vendors must submit a completed Application for a Mobile Food Vendor
Permit and required documentation via email or in person at Town Hall at 18 Court Street, from 8
a.m. to 4:30 p.m. The Town will verify all permits have been obtained prior to issuing a vending
permit to the selected vendor.
B. The Mobile Food Vendor must submit all required documents, pass all physical inspections,
provide payment and hold a permit to participate in the program. The following permits and
documentation are required:
1. A Health Permit from the Virginia Department of Health;
2. Proof of Current Fire Inspection;
3. Statement of authorization from property owner or their agent if operating on
private property;
4. Certificate of insurance (see Article 9-24.9 of the Zoning Ordinance); and
5. Signed Policies and Procedures Program Compliance form (a copy must be kept at
all times in the Mobile Food Vendor vehicle and supplied for random inspection).
C. The Mobile Food Vendor must supply at the time of application all applicable Program Fees (see
descriptions below).
D. Staff will review applications for completion and no application will be accepted unless deemed
complete.
II. Designated Public Sites

The following are designated as public vending sites for Mobile Food Vendors:
A. Warrenton Aquatic and Recreation Facility, Parking Area as established by the Town Manager.
Warrenton Mobile Food Vendor Program (May 2016) Page 1 of 4

Modified 6-13-2016
Modified 6-28-2016
Modified 7-26-2016
Modified 8-9-2016
Modified 9-13-2016
Modified 10-10-2017
III.
Formatted: Font: Bold
B. Rady Park, Parking Area as established by the Town Manager.
B.C. Eva Walker Park, area as established by the Town Manager.
III. Program Fees
A. All Mobile Food Vendors (new and renewing) must submit all fees and taxes as outlined below.
B. Annual Permit Fee. The full annual permit fee is due upon acceptance into the Warrenton Mobile
Food Vendor Program. If a vendor chooses to withdraw from the program, the annual fee is
forfeited. The annual fee for renewing Mobile Food Vendors is due by June 30th.
C. Annual Business License Fee. The business license fee for Mobile Food Vendors is an annual
flat fee and cannot be refunded. The business license fee for the first year is due at the time of
application. Business License Renewal applications will be mailed each year and are due by
March 1st. The business license fee is due by June 30th.
D. Meals and Consumption Tax. Mobile Food Vendors are required to collect Meals and
Consumption Tax on all applicable food and beverage sales at a rate of 4%, and remit to the
Town on a monthly basis. The Meals Tax return and payment are due on the 20th of the month
following the month in which the tax was collected.
E. Meals and Consumption Tax Bond (New Vendors). At the time of application to the program, a
one-time Meals and Consumption Tax Bond in the amount of $300 is required. The Bond is
refundable only if the vendor application is not approved, or if before incurring any meals tax
liability the participant goes out of business, moves their business, or otherwise ceases to
operate in the Town of Warrenton.
F. Meals and Consumption Tax Bond (Other). Mobile Food Vendors that do not maintain
participation in the program for a period of two years or more will be considered new vendors
and will be required to provide the meals tax bond again upon application to re-enter the
program. Mobile Food Vendors that are delinquent in the remittance of meals tax may be
required to provide the meals tax bond annually, at the discretion of the Town Manager.
G. Mobile Food Vendors are required to comply with all other applicable local, state and federal
taxes, including remittance of Sales Tax in accordance with state law.
IV. Exceptions to Permitted Operations

Modified 6-13-2016
Modified 6-28-2016
Modified 7-26-2016
Modified 8-9-2016
Modified 9-13-2016
Modified 10-10-2017
III.
A. As stated in Section 9-24.1 of the Zoning Ordinance, Mobile Food Vendor permits do not
extend to special events. In addition, Mobile Food Vendors may not operate in designated
Public Parks during special events, athletic meets, and tournaments without express permission
from the Department of Parks and Recreation events coordinator. The Department of Parks and
Recreation event coordinator will consult with athletic organizations to determine when such
events are scheduled. Possession of an annual permit does not guarantee a Mobile Food Vendor
will be granted permission during special events. It is the sole discretion of the events
coordinator which Mobile Food Vendors may have access to events. It is the responsibility of
the Mobile Food Vendor to stay informed of restricted events.
V. The Warrenton Mobile Food Vendor Program will be reviewed in its entirety one year after its
adoption by the Town Council.
A. Fee Chart
Fees Town of Warrenton Other Agencies
Annual Downtown Mobile Food Vendor Program Fee
$100
(per vendor)
Annual Business License Fee (per vendor) $50
One-time Meals Tax Bond (per vendor) $300
Annual Fire Inspection Fee (per vehicle) $501

VA Department of Health
Annual Health Permit Fee (per vehicle)
(Fauquier County Office)
Total $500
VI. Associated Fees
Reserved.
1
$50.00 up to 2,500 sq. ft. plus $0.01 per sq. ft. for every square foot over 2,500.
Modified 6-13-2016
Modified 6-28-2016
Modified 7-26-2016
Modified 8-9-2016
Modified 9-13-2016
Modified 10-10-2017
III.
VII. Program Compliance
I understand and will abide by the regulations in Article 9-24 of the Zoning Ordinance and by the
Policies and Procedures for the Warrenton Mobile Food Vendor Program. I further understand that
should I commit any violation of the Ordinance and/or this policy, my participation in this program may
be revoked.
Vendor Signature Date
_________________________________________________________
Printed Name
Town Manger, or Designee, Signature Date
_________________________________________________________
Printed Name

Modified 6-13-2016
Modified 6-28-2016
Modified 7-26-2016
Modified 8-9-2016
Modified 9-13-2016
Modified 10-10-2017
Town Council Meeting Item Number: 8.d.
October 10, 2017
Agenda Memorandum
Submitted by: Stephanie Miller
Issue: August 2017 Financial Statements
Background: Attached below are: the August financial statements and summary presentation, and the
July and August bills paid in both FY17 and FY18.
Discussion: The financial statement and bills paid reports were presented to the Finance Committee
on September 12 for its review.
Financial Impact: There is direct financial impact of approving the financial statements and reports.
Recommended The recommendation of the Finance Committee is to approve the August Financial
Action: Statement and July and August paid bills reports.
________________________
Town Manager
ATTACHMENTS:
August Financials Presentation Presentation 10/6/2017
August 2017 Financial Statements Financial 10/6/2017
Statement
July 2017 Bills Paid for FY2017 Backup 10/6/2017
Material
August 2017 Bills Paid for FY2017 Backup 10/6/2017
Material
July 2017 Bills Paid for FY2018 Backup 10/6/2017
Material
August 2017 Bills Paid for FY2018 Backup 10/6/2017
Material
Financial Statement Review
For the period ended August 31, 2017
1
Cash and Investments
Balances
8/31/2016 8/31/2017
Cash $2,111,205 $4,096,089
Investments $20,624,235 $20,049,516
Investment Performance
Last Year This Year
Local Government Investment Pool 0.50% 1.15%
Virginia Investment Pool n/a 1.39%
Virginia State Non-Arbitrage Program
0.44% 1.25%
(W/S bond proceeds)
2
Budget to Actual General Fund
FY 2018 General Fund Budget: $14,829,064
Revenue % Expenditures %
YTD Actual $2,267,152 15.3% $2,778,889 18.7%
Prior Year $2,392,084 18.6% $1,963,124 15.3%
3
Budget to Actual W/S Operating
FY 2018 W/S Operating Budget: $5,562,138
Revenue % Expenditures %
YTD Actual $985,630 17.7% $834,431 15.0%
Prior Year $909,180 16.8% $504,912 9.4%
4
Capital Projects
General Fund Capital Budget - $1,876,285

Water and Sewer Capital Budget - $4,790,000
YTD Actual General W/S Capital

Revenue $ 146,442 $9,300
Expenditures $ 83,022 $180,616
5
Proffer Summary
PROFFERED CASH ON HAND AMOUNT
Highland Street Maintenance $97,298
Adelphia Cable 41,000
Recreation 148,339
Academy Hill Park Recreation 59,500
Walmart 180,000
Poets Walk 10,000
TOTAL $536,137
6
FINANCIAL STATEMENT
as of August 31, 2017
Department of Finance and Human Resources
Page 1 Finance Directors Accountability Report

Page 2 State of Revenues
Page 3 Statement of Expenditures
Page 4 Investment Report
Town of Warrenton, Virginia
Finance Director's Accountability Report
August 31, 2017
August 31, 2016 August 31, 2017

CASH
On Hand $ 2,010 $ 2,010
Checking Accounts 1,833,550 3,772,663
Money Market Accounts 275,645 321,416
TOTAL CASH IN BANK 2,111,205 4,096,089
INVESTMENTS
Virginia Local Government Investment Pool 15,692,821 12,294,262
Virginia Investment Pool - 3,518,744
Virginia SNAP 4,931,414 4,236,510
TOTAL INVESTMENTS 20,624,235 20,049,516
TOTAL CASH AND INVESTMENTS $ 22,735,440 $ 24,145,605
CASH BALANCES $ 22,735,440 $ 24,145,605

General Fund
Restricted
Proffers:
Highland Street Maintenance Proffer 96,599 97,298
Adelphia Cable Proffer 41,000 41,000
Recreation Proffer 173,339 148,339
Academy Hill Park Recreation Proffer 59,500 59,500
Walmart Proffers 180,000 180,000
Poet's Walk Proffer 10,000 10,000
Other restricted cash 5,665 20,843
50% Budget Reserve (15% for prior year) 2,122,076 6,437,009
Encumbrances 2,628,540 1,545,000
Water & Sewer Operating Fund
200 Days Budget Reserve 810,211 3,000,780
Encumbrances 826,588 846,004
Water & Sewer Capital Fund 4,750,659
Designated:
Reserved for Projects 5,322,002
Warrenton Training Center Maintenance 304,368
Cemetery Perpetual Care 595,038 599,102
Agency Fund 249,242 308,442
Retirement Fund 9,684 9,754
Total Designated Cash 13,433,852 18,053,730
Total Undesignated Cash Balance $ 9,301,588 $ 6,091,875
General Fund 6,271,022 3,797,306

Water/Sewer Operating Fund 3,030,569 2,294,569
$ 9,301,591 $ 6,091,875
Page 1
Comparison of Revenues with Estimates for the Period Ending August 31, 2017
Full Year Through

Source of Revenue Estimate August Realized %(R) Unrealized
GENERAL FUND
General Property Taxes $1,279,339 $213,223 $27,974 2.19% $1,251,365
Other Local Taxes 6,882,677 1,147,113 1,047,372 15.22% 5,835,305
Permits, Privilege Fees & Licenses 191,100 31,850 26,269 13.75% 164,831
Fines & Forfeitures 210,000 35,000 26,424 12.58% 183,576
Revenue from Use of Money & Property 58,500 9,750 11,608 19.84% 46,892
Charges for Services 1,344,872 224,145 142,301 10.58% 1,202,572
Miscellaneous Revenue 188,400 31,400 104,711 55.58% 83,689
Non-Categorical Aid 630,060 105,010 105,147 16.69% 524,913
Categorical Aid 2,302,242 383,707 773,960 33.62% 1,528,282
Revenue from Federal Government 4,500 750 1,388 30.83% 3,113
Non-Revenue Receipts 1,737,374 289,562 0 0.00% 1,737,374
TOTAL GENERAL FUND $14,829,064 $2,471,511 $2,267,152 15.29% $12,561,912
CAPITAL PROJECTS FUND

Local Revenue $0 $0 $0 0.00% $0
Revenue from the Commonwealth 71,500 11,917 0 0.00% 71,500
Transfers 1,804,785 300,798 146,442 8.11% 1,658,343
TOTAL CAPITAL PROJECTS FUND $1,876,285 $312,714 $146,442 7.80% $1,729,843
WATER & SEWER OPERATING FUND

Transfer Fees $10,000 $1,667 $2,665 26.65% $7,335
Revenue from Use of Money & Property 177,000 29,500 29,085 16.43% 147,915
Charges for Services 5,348,138 891,356 947,804 17.72% 4,400,334
Recovered Costs 20,000 3,333 4,267 21.33% 15,733
Miscellaneous Revenue 7,000 1,167 1,810 0.00% 5,190
Grant Revenue 0 0 0 0.00% 0
Transfers 0 0 0 0.00% 0
TOTAL W&S OPERATING FUND $5,562,138 $927,023 $985,630 17.72% $4,576,508
WATER & SEWER CAPITAL FUND

Revenue from Use of Money & Property $12,157 $2,026 $9,300 0.00% 2,857
Non-Revenue Receipts 3,953,667 658,945 0 0.00% 3,953,667
Transfers 824,176 137,363 0 0.00% 824,176
TOTAL W&S CAPITAL FUND $4,790,000 $798,333 $9,300 0.19% $4,780,700
TOTAL ALL FUNDS $27,057,487 $4,509,581 $3,408,525 12.60% $23,648,962
INTERNAL SERVICE FUNDS

Motor Pool $473,307 $78,885 $41,170 8.70% $432,137
Information Technology $367,970 $61,328 $0 0.00% $367,970
Page 2
Comparison of Expenditures with Appropriations for the Period Ending August 31, 2017
Full Year Through

Function Appropriation August Expenditure % (E) Unexpended
GENERAL FUND
Legislative Department $166,188 $27,698 $22,768 13.70% $143,420
Executive Department 268,027 44,671 32,521 12.13% 235,506
Legal Services 188,864 31,477 40,370 21.38% 148,494
Finance Department 582,265 97,044 80,813 13.88% 501,452
Other Organizations 10,909 1,818 1,617 14.82% 9,292
Electoral Board 10,000 1,667 - 0.00% 10,000
Public Safety 4,064,709 677,452 668,597 16.45% 3,396,112
Department of Public Works 3,558,619 593,103 712,683 20.03% 2,845,936
Welfare Social Services 133,892 22,315 39,222 29.29% 94,670
Parks and Recreation 2,189,015 364,836 343,337 15.68% 1,845,678
Cultural Enrichment 52,000 8,667 17,125 32.93% 34,875
Community Development 1,166,013 194,336 125,019 10.72% 1,040,994
Transfers 1,804,785 300,798 146,442 8.11% 1,658,343
Debt Service 633,598 105,600 548,375 86.55% 85,223
TOTAL GENERAL FUND $14,828,884 $2,471,481 $2,778,889 18.74% $12,049,995
CAPITAL PROJECTS FUND

Capital Outlay $716,770 $119,462 $56,873 7.93% $659,897
Capital Projects 1,159,515 193,253 26,149 2.26% 1,133,366
TOTAL CAPITAL PROJECTS FUND $1,876,285 $312,714 $83,022 4.42% $1,793,263
WATER & SEWER OPERATING FUND

Water Department $1,980,807 $330,135 $344,506 17.39% $1,636,301
Wastewater Department 1,780,063 296,677 255,342 14.34% 1,524,721
Water / Sewer Administration 848,782 141,464 111,551 13.14% 737,231
Debt Service 128,310 21,385 123,032 95.89% -
Reserve for Contingencies - - - 0.00% -
Transfers 824,176 137,363 - 0.00% 824,176
TOTAL W&S OPERATING FUND $5,562,138 $927,023 $834,431 15.00% $4,727,707
WATER & SEWER CAPITAL FUND

Water & Sewer Capital Projects $4,790,000 $798,333 $180,616 0.00% $4,609,384
TOTAL W&S CAPITAL FUND $4,790,000 $798,333 $180,616 3.77% $4,609,384
TOTAL ALL FUNDS $27,057,307 $4,509,551 $3,876,957 14.33% $23,180,350
INTERNAL SERVICE FUNDS

Motor Pool $473,307 $78,885 $79,729 16.85% $393,578
Information Technology $367,970 $61,328 $46,702 12.69% $321,268
Page 3
Town of Warrenton
Investment Report
Period Ending August 31, 2017
Beginning Investment End

Investment Activity of Month Investments Redemptions Income of Month
Virginia LGIP 12,282,262 - - 12,000 12,294,262
Virginia Investment Pool 3,509,382 - - 9,362 3,518,744
Virginia SNAP 4,227,703 - - 8,807 4,236,510
Total Investments $20,019,347 $0 $0 $30,169 $20,049,516
Annual Average
Percentage Remaining
Portfolio Composition & Yield Cost Percent Yield Life Days
Virginia LGIP 12,294,262 61.32% 1.15% N/A
Virginia Investment Pool 3,518,744 17.55% 1.39% N/A
Virginia SNAP 4,236,510 21.13% 1.25% N/A
Total Investments $20,049,516 100.00%
Investment Revenue/Average Yield Last Year This Year

Interest Revenue Projected $18,500 $18,500
Interest Revenue Received Year to Date $5,936 $30,169
Percentage of Interest Received to Date 32.09% 163.08%
Weighted Average Rate of Return 0.50% 1.21%
Benchmarks:
182 day US Treasury Bill 0.38% 1.09%
LGIP - effective yield 0.50% 1.15%
Page 4
TOWN OF WARRENTON, VIRGINIA
BILLS PAID JULY 2017
For FY17
Arthur Construction - Annual Sidewalk - PW $ 24,532.77

Atlantic Pump - Press Control and Pump Repair - WWTP $ 6,694.60
BB & T Credit Card - Various Depts. $ 5,119.65
Blue & Gray Contracting - Dog Park - Clearing and Excavation $ 7,200.00
Brown, Edwards & Co - Financial Audit - Interim Billing $ 10,000.00
Carter Machinery Company - Engine Repair Work - WARF $ 10,688.00
Dominion Virginia Power - Electricity - Various Depts. $ 9,149.72
Finley Asphalt & Sealing - Asphalt Pavement - PW $ 222,311.34
Hydrostructures, LLC - Sanitary Sewer Inflow and Infiltration Remediation $ 44,470.00
James River Solutions - Gas and Diesel - Various Depts. $ 13,314.57
Luck Stone Corporation - Gravel - PW $ 7,949.21
Mad Dogg Athletics - Spinner Shift Belt - WARF $ 10,000.00
Superior Paving Corp - Asphalt - PW $ 32,146.40
The Berkley Group - Onsite services and Sign Regulations Update $ 10,588.40
Troutman Sanders LLP - Review Sign Ordinance $ 7,500.00
Univar - Chemicals - WTP and WWTP $ 7,918.50
Whitman Requardt - Engineering Consulting/Services $ 38,450.25
TOTAL BILLS PAID OVER $5,000.00 $ 468,033.41
BILLS PAID UNDER $5,000.00 $ 115,165.34
$ 583,198.75
BILLS PAID August 2017
For FY17
Arthur Construction - Annual Sidewalk - PW $ 24,532.77

E.G. Wade, Jr - Well #3 - WTP $ 24,500.00
Stanley Convergent - Security solutions equipment and install - WARF $ 7,000.00
Whitman Requardt - Engineering Consulting/Services $ 36,407.58
BILLS PAID UNDER $5,000.00 $ 19,951.92
$ 112,392.27
BILLS PAID JULY 2017
For FY18
Anthem Blue Cross & Blue Shield - Town Portion of Employee Health Insurance $ 69,899.00
Boys & Girls Club - 1st Quarter Contribution $ 7,500.00
Columbia Gas - Gas - Various Depts. $ 6,861.45
Experience Old Town Warrenton - 1st Quarter Contribution $ 5,000.00
Internal Revenue Service - Town Portion of FICA $ 44,795.21
Jet Life Services - WARF Cleaning - July $ 5,327.50
Middleburg Bank - 2016 Water/Sewer Bond Interest Only $ 64,005.00
Rappahannock Rapidan Regional Commission - FY18 Annual Funds and Dues $ 10,159.95
Rappahannock Regional Criminal Justice Academy - FY18 Dues $ 10,947.50
Rappahannock-Rapidan Community Services Board - CIT Contribution - PD $ 5,500.00
Treasurer of Virginia - VRS Retirement/Group Life Insurance $ 53,912.41
Utility Service Co - Quarterly Tank and Backwash - WTP $ 12,134.33
VACORP - Monthly Disability, Annual Property, Liability & Workers' Comp. Ins. Prem. $ 210,924.31
Virginia Regional Transit - 1st Quarter Contribution $ 10,485.50
Whitson W. Robinson PLC - Legal Services $ 11,477.67
BILLS PAID UNDER $5,000.00 $ 78,395.09
$ 666,780.22
BILLS PAID August 2017
For FY18
Adapco, Inc - Strike Liquid - WWTP $ 21,361.56

Advanced Network Systems - Help Desk and Support - Various Depts.* $ 7,620.88
Anthem Blue Cross & Blue Shield - Town Portion of Employee Health Insurance $ 71,400.00
Atlantic Communications - Light bar/Code 3 Flex Control Box/Siren - Set up for (6) P1 Utility Vehicles - PD $ 13,246.64
Axon Enterprises - Holsters/Cartridge - PD $ 7,631.33
BB & T Bankcard Corporation - Various Depts. $ 8,300.52
Blue Ridge Property - July Mowing Service - Park Maintenance $ 5,520.00
Columbia Gas - Gas - Various Depts. $ 5,341.99
Dyna Pak Corporation - Refuse Bags $ 11,516.40
E G Wade - Well #3 - July 2017 $ 21,448.00
Evoqua Water Technologies - Bioxide - WWTP $ 6,420.48
Gill Trading.Com Inc - Center Unit - WWTP $ 5,750.00
HD Supply Waterworks - Meter Supplies - Meter Dept. $ 18,197.34
Hydrostructures, LLC - Sanitary Sewer Inflow and Infiltration Remediation $ 9,400.00
Internal Revenue Service - Town Portion of FICA $ 44,155.44
James River Solutions - Gas and Diesel - Various Depts. $ 9,835.13
Motorola Solutions Inc - Portable Radios/Batteries - PD $ 37,923.26
Southern Air - Preventative Maintenance and Repair on AHU #3 - WARF $ 5,375.53
Staples Business - Furniture - PD $ 20,854.00
SunTrust - 2012 Refunding Bond $ 548,225.00
Synagro-WWT Inc - BioSolids Disposal - WWTP $ 19,639.20
Treasurer of Virginia - VRS Retirement/Group Life Insurance $ 57,877.74
Trexman II - July and August Cleaning Service $ 6,776.31
Troutman Sanders LLP - Outside Counsel $ 11,198.50
USALCO - Chemicals - WWTP $ 5,251.52
Verizon - Phone Services - Various Depts. $ 5,411.42
Whitson W. Robinson PLC - Legal Services $ 10,754.32
TOTAL BILLS PAID OVER $5,000.00 $ 1,038,966.71
BILLS PAID UNDER $5,000.00 $ 140,089.13
$ 1,179,055.84
*Advanced Network Systems

Monthly Support $ 3,880.00
Technical Support $ 1,434.38
Software Installation/Support $ 1,977.50
Cable Wiring $ 329.00
$ 7,620.88
October 10, 2017
Agenda Memorandum
Submitted by: Margaret Rice
Issue: Timber Fence Trail Project Endorsement and Funding
Background: Timber Fence Trail is a proposed multi-use .70 mile trail which provides the last piece
in the connection from Rady Park to the WARF. In response to feedback from
VDOT, the trail will be constructed in two segments. Segment One will connect the
Fauquier High School sidewalk to the trail in front of the Stonelea development along
Waterloo Road. Segment Two will connect Segment One to the existing trail on
Timber Fence Parkway, across the Fauquier High School property. Both segments
will provide walkability and bikeability for citizens.
The trail is identified as a desired trail segment in the Town of Warrenton

Comprehensive Plan 2009 Addendum.
Discussion: This resolution is required in order to seek funding through the Transportation
Alternatives Set-Aside Program.
We are also seeking a similar renewal resolution of support from Fauquier County.
Financial Impact: Total funding required for both segments of the trail is estimated at $958,273. We are
applying for the Transportation Alternatives Set-Aside Program grant, which could
provide 80% of the funding. Town and County will split the remaining 20%, making the
Towns share $95,827. Please note that this is a reimbursement grant, meaning that the
Town will expend the full amount for the trail and would be reimbursed by VDOT for
the amount funded.
Recommended Approval of the attached resolution.

Action:
________________________
Town Manager
ATTACHMENTS:
Resolution - Timber Fence Trail Resolution 9/25/2017
TFT Survey Map and Alignment Backup 10/4/2017
Material
Transportation Alternatives Project Endorsement Resolution
Whereas, in accordance with the Commonwealth Transportation Board construction allocation

procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or
agency requesting the Virginia Department of Transportation to establish a Transportation
Alternatives Set-Aside project to be administered by the Town of Warrenton.
Now, Therefore, Be It Resolved, that the Town of Warrenton, requests the Commonwealth
Transportation Board to establish a project for the Timber Fence Trail.
Be It Further Resolved, that the Town of Warrenton, hereby commits to provide a minimum 10
percent matching contribution for this project. It is recognized that Fauquier County will also be
providing a 10 percent matching contribution for this project, which together will be the 20 percent
minimum match required.
Be It Further Resolved, that the Town of Warrenton hereby agrees to enter into a project
administration agreement with the Virginia Department of Transportation and provide the necessary
oversight to ensure the project is developed in accordance with all state and federal requirements for
design, right of way acquisition, and construction of a federally funded transportation project.
Be It Further Resolved, that the Town of Warrenton will be responsible for maintenance and
operating costs of any facility constructed with Transportation Alternatives Set-Aside funds unless
other arrangements have been made with the Department.
Be It Further Resolved, that if the Town of Warrenton subsequently elects to cancel this project the
Town of Warrenton hereby agrees to reimburse the Virginia Department of Transportation for the
total amount of costs expended by the Department through the date the Department is notified of
such cancellation. The Town of Warrenton also agrees to repay any funds previously reimbursed that
are later deemed ineligible by the Federal Highway Administration.
Be It Further Resolved, that the Town of Warrenton hereby grants authority for the Town Manager
to execute project agreements for any approved Transportation Alternatives Set-Aside projects for
Fiscal Years 2019-20.
Adopted this 10th day of October, 2017

Warrenton, Virginia
By: ____________________________
Attest
Town Council Meeting Item Number: h.
October 10, 2017
Agenda Memorandum
Issue: Project Status Update - October 2017
Background:
Discussion:
Financial
Impact:
Recommended
Action:
________________________
Town Manager
ATTACHMENTS:
October Project Status Report Staff Report 10/7/2017
Smartsheet Timeline Staff Report 10/7/2017
September 9, 2017
Town Managers Report: October 2017 Status of Key Projects

(updates from September are highlighted)
1. Technology: CTSI begins installation of the Council Chamber video

equipment next week. Completion is projected in early November.
2. Mosby House: Staff, Joe Allen and DHR met in September to get an
understanding of their preferences on residential renovation designs, site
improvements and subdivision boundaries. DHR will be pretty flexible in
allowing most residential modifications and property boundaries. They
stated that DHRs goal is long-term preservation, regardless of whether it is
publicly or privately owned. Executed 90-day listing agreement on October
4.
3. . Main Street Program: The Design Committee is planning a project to

refurbish and re-landscape the Eva Walker Park Memorial on Horner Street.
The Committee is also working with the Town on a concept for murals and
outdoor sculptures. A consensus of Council gave consent to place a L-O-V-
E letters sculpture at Depot Park (in conjunction with the Virginia Tourism
Corp. program) at the August 7 Work Session. Location of sculpture will be
in back corner with partial view of caboose in background. We are working
with adjoining property owner to permit the Town to remove dilapidated
concrete pad that is located on both properties.
4. WARF Fields Management Memorandum of Understanding with WFA:

Revisions in a draft new agreement include additional responsibilities for
bathroom monitoring and maintenance, use of pond and purchased water
for irrigation and permission for temporary field lighting. The Public Works
& Utilities Committee considered the changes and recommended that staff
go back to WFA with a draft that establishes the use of the pond as the
primary irrigation source before purchasing Town water, and that the Town
will consider participating in the cost of the pump. I advised WFA that it
will only be allowed to purchase treated water for irrigation for the
remainder of the 2017 season. Further, since we have determined the
hydraulic feasibility of using non-potable water from the WWTP for
irrigation, I recommended that we work together to implement it as the
future irrigation water source. We estimated the cost of the water line
1
September 9, 2017
from the WWTP to two hydrants on the fields to be $50,000, which would
be WFAs financial responsibility. WFA is now considering this proposal and
will get back to us.
5. Timber Fence Trail: LPDA is under contract has begun design services. The
design costs will be shared Fauquier Trails Coalition ($10,000) and the
County. The design work will be completed in order to submit a TAP grant
application to VDOT in November for the construction costs. LPDA is on
schedule with its design work.
6. Dog Park: We have executed a contract with Nathan Sellers of Blue & Gray
Construction Company to build the dog park for $60,000. The total project
cost is appropriated in the Town Budget at $70,000, with $62,500 available
as follows: $22,500 available from the developers original $30,000 proffer;
$25,000 from the Towns Recreation Proffer; and $15,000 reallocated from
the Depot Park project. Construction is complete. Planning an opening
date prior to November after sod is established.
7. Boundary Adjustment Analysis: I presented several panhandle boundary

adjustment scenarios to Council at its September 7 Work Session. These
scenarios, which included two boundary adjustment areas and several
development options, were ranked on a scale of net operating revenue
over the cost for services. The larger, 95-acre panhandle area that includes
commercially viable properties on the west side of US29 return the most
revenue for the cost of services. I recommended a fiscal analysis of both
areas by our fiscal analyst on the Comp Plan team. Council will continue the
discussion at October retreat.
8. Broadview Avenue Project: On June 21, the Commonwealth

Transportation Board approved funding of $5.4 million for the two parts of
the project through the SmartScale prioritization process. Following the
approval of resolutions committing the Towns $1 million toward
construction, VDOT will begin final design and refined construction cost
estimation. The Town Manager and Economic Development Manager
have invited a developed a working group of building owners and business
owners to meet with and refresh their familiarity with the concept plan
approved several years ago.
2
September 9, 2017
9. Parking Study: The Public Safety & Transportation Committee considered

prioritizing the parking study recommendations for implementation at its
meeting on May 15. At its work session on June 8, Council gave general
consent for the Manager to implement changes to parking fines and
regulations. Through media stories and direct communications with Old
Town stakeholder groups, staff has conducted public education of the new
enforcement plan. New public parking lot signs and directional P signs
with the same design & color scheme as the wayfinding signs are being
installed. Enforcement of the new fine schedule is currently in effect. The
new part-time Parking Officer and ticketing equipment is operational.
10.Comprehensive Plan: The Michael Baker team (Michael Baker, Renaissance

Planning Group, RKG) has begun Task #1 of the contract, which includes
information gathering, GIS data coordination. It conducted the staff kick-
off meeting on August 29. Council is in the process of selecting the Comp
Plan Steering Committee as its liaison and to keep the project on track for
18-month planning cycle.
11. Historic District Expansion Following discussion at the May 4 Council

Work Session, the Working Group that includes Vice Mayor Reynolds and
Planning Commissioner Anna Maas will work with staff on aligning the
Town Historic District to include the additional parcels that are in the
National Register District.
12.Post Office Alley: The Warrenton Postmaster confirmed in February that

the alley on the west side of the building is not used for postal deliveries.
This contradicts the USPS headquarters understanding. The Warrenton
Post Office does use the back loading dock for deliveries at least four times
daily, but this should not interfere with our request for a pedestrian
easement on the alley. We will continue to push for the easement with the
USPS headquarters in D.C. I continue, unsuccessfully, to reach the USPS HQ
officer who incorrectly told Congressman Garrett that the alley is currently
used for routine truck loading and bulk mail deliveries.
13.Farmers Market: Both Wednesday and Saturday markets continue to have

good sales. The establishment of the Kids Day at the Market by Susanne
Brose and the Generation Fresh Foundation, and PATH Foundation-funded
3
September 9, 2017
Fresh Bucks program has increased sales by over $36,000 to-date through
September; $3,000 new customer purchases, and increased the number of
shoppers. As a result of the market success, we have had new vendor
applications to consider mid-season. Fresh Bucks are still being redeemed
each week.
14.Water & Sewer Systems Capacity: Our engineering consultant prepared a

capacity analysis for the sewer system based on current connections,
allocated connections by approved zoning and vested rights, and a future
development demand forecast. With the improvements that we now have
programmed and funded in the CIP, the consultant is confident that we can
obtain a re-rated discharge permit for 3.0MGD with the next permit
renewal.
15. Solar Energy Conversion of Town Buildings: Solar Solutions has

completed the analysis of the seven Town-owned buildings: Water Plant,
Wastewater Treatment Plant, Public Works and the Visitors Center. On a
referral from the Virginia Energy Efficiency Council, I am consulting with
Abacus Property Solutions on alternatives for energy savings and advice on
direct purchase vs. power purchase agreements. Following my
consultation with Abby Johnson of Abacus Property Solutions, LLC, I
requested Ben Glenzer of Solar Solutions to re-compute the installation
costs and payback estimates for the seven Town buildings that he had
previously presented. He revised the inputs for the calculations, which
increase the payback period for the buildings by an average of two years
(from approx. 10 to 12 yrs). I have reviewed the revised numbers with
Graham Cecil, Sr. Business Performance Analyst and Net Metering Program
Manager for Dominion. He generally concurs with the Solar Solutions
analysis and recommends the Police Station as the building best suited to
achieving 100% savings of purchased electricity costs through net metering.
The next step is to program the conversion project in the FY19 capital
budget.
16. DGS Property: The Town Attorney and Town Manager are working with
the Virginia Department of General Services (DGS) to negotiate settlement
and transfer of the 0.18-acre parcel owned by the State at the entrance to
4
September 9, 2017
the lower 5th Street Town parking lot (Lot G). DGS declined our initial
offer to transfer it to the Town in exchange for the Town paying all transfer
and closing costs. The Town Attorney and I working with another property
owner near another State-owned facility to try to assemble parcels to
exchange for the DGS parcel. This property owner has a board of directors
that has declined our proposal to work with the Town on a property trade.
17. Cemetery Restoration: We received the repair feasibility and cost report
from Robert Mosko. Of the 88 stones requiring treatment, the estimated
repair cost will vary depending on conditions as discovered upon further
excavation. The totals are as follows:
74 stones set back up, unstable $8,880 - $16,280

5 partially set back up $2,250 - $4,000
4 remaining on the ground $1,900 - $6,100
5 broken stones $1,975 - $2,050
88 stones total $15,005 - $28,430
The Fauquier Historical Society and its Friends of the Cemetery that has
privately raised over $19,000 to date for restoration. There is an item on
Councils agenda to amend the FY18 Budget and appropriate these funds
for restoration. Staff has engaged Mosko to repair the worst-damaged
stones and will solicit quotes on re-setting and restoring the reminder of
the memorial damaged in April. There is $112,131 in accrued interest in
the Town Cemetery Perpetual Care Fund that is available for capital
projects; $7,000 has been planned for cemetery lane paving in FY18. Staff
believes that the historic nature of Cemetery justifies the use of some
Perpetual Care Funds for restoration of private memorials as a public
benefit. The cost to install historic wrought iron fence on Keith St. and
Beach St. to match the existing fence on Lee St. and Chestnut St. is
$105,696 and continuous wood along the Shirley Ave and Moffat St. sides is
$11,171.
18. Comprehensive Financial Policies: We have provided our auditor, Brown &
Edwards, with a draft set of policies for their review and recommendation.
19. FY18 Public Works and Utilities Projects: There are 14 utility and
transportation projects underway. The status for each of these projects is
5
September 9, 2017
detailed in the Public Works & Utilities Staff Report in item 7.b.1 on the
September 12 Council Agenda.
***
6
This timeline illustrates the Projects in conjunction with the Town Manager's annual Goals as determined by Council for performance evaluation. The dark green indicates the status is complete;
the light green indicates it is on schedule and near completion; yellow indicates the project is in the beginning stages or is proceeding slowly; red indicates the project is stalled.
Project Status Report 2017
Exported on October 7, 2017 2:21:54 PM EDT Page 1 of 3


Town Council Meeting Agenda 101017

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AGENDA

COUNCIL OF THE TOWN OF WARRENTON

Tuesday, October 10, 2017

c. 2017 Annual Fauquier High School Homecoming Parade

Bailey Dabney Aime O?Grady

Ou r Vision f or t h e Or gan izat ion

The Vir gin ia M ain St r eet Pr ogr am is a

It is est im at ed t h at 140 people at t en ded t h e m eet in g.

Reboot & Rebr an d

In it ial Reboot Com m it t ee M em ber s

Kathy Kirkpatrick, Citizen Birge Watkins, Corus Financial Corporation

Al Maxey, Fauquier Health Sam Yoder, Allegro Community School of Arts

Carter Nevill, Carter and Spence

Th e Exper ien ce Old Tow n War r en t on Boar d of Dir ect or s

Bir t h day Bash Pr ogr am Flow er Bask et s

WHEREAS, the Virginia Department of Transportation has awarded three projects

WHEREAS, UPC 111331 provides funding in the amount of $511,147 Route 17

2016 PATH Foundation grant to Town of Warrenton to conduct 5 Walkability Audits

The Walkability Audits were conducted December 2016 January 2017.

Install curb extensions (bulb-outs) to reduce pedestrian crossing

Linger Longer intern project bulb outs (Above).

Build on the energy and awareness

STREET their businesses. However, once implemented,

Warrenton has the opportunity to build on previous successes

WHY Step 1: Slow Traffic

THIS? Pedestrian Safety

It is important recognize pedestrian Step 2: Design

Header Curb = $1,225 Design Engineering: Winter 2017-2018

Sub- Total: $44,700

ENCUMBRANCES AS OF JUNE 30, 2017

PO #/Vendor: 12390 / Staples Business

PO #/Vendor: 12377 / Brown, Edwards & Company LLP

FY 2017 Carryover Request Page 1

PO #/Vendor: 12320 / Whitman Requardt

PO #/Vendor: 12321 / Hydrostructures, LLC

FY 2017 Carryover Request Page 2

PO #/Vendor: 12365 / RK&K, LLP

Encumbrance Carry Over Funding Summary:

Outside Funding $43,854.00

FY 2017 Carryover Request Page 3

Unexpended balances: 4-301-94500-8158 $197,359.00

Unexpended balances: 4-301-94500-8156 $4,000.00

Unexpended balances: 4-301-094500-8106 $420,670.00

FY 2017 Carryover Request Page 4

Unexpended balances: 4-510-45500-8830 $336,915.00

Unexpended balances: 4-510-45500-8868 $15,000.00

Project Carry Over Funding Summary:

Outside Funding (VDOT) $309,014.00

TOTAL CARRY OVER REQUEST $2,548,540.40

FY 2017 Carryover Request Page 5

NOW THEREFORE, BE IT RESOLVED by the Council of the Town of Warrenton that

FY 2017 Carryover Request Page 1

Water and Sewer Operating Fund

Total Uses 7,400.00

Water and Sewer Capital Fund

3-510-041050-0100 Proceeds from Indebtedness 1,336,442.40

TOTAL ENCUMBRANCES ALL FUNDS $1,431,796.40

FY 2017 Carryover Request Page 2

Total Uses 90,000.00

Capital Projects Fund

Total Uses 674,829.00

FY 2017 Carryover Request Page 3

3-501-041050-0100 Proceeds from indebtedness 351,915.00

Total Sources 351,915.00