QUESTION SAQ GUIDANCE ACCEPTABLE EVIDENCE

Q.2 Does your company Any report or weblink which covers CSR/Sustainability issues
publish a Corporate Social An environmental report
Responsibility (CSR)/ An integrated company report that includes sustainability topics
Sustainability Report? A weblink through which you can access an online report (exact link to be included in the validation notes)
NOTE: Report can be for the global parent company if it covers the supplier organisation being validated

Q.3 Does your company have Code of Conduct

a Code of Conduct in Code of Ethics
place? Employee handbook
Contractual terms and conditions if they make reference to code of conduct/policies
CSR/Sustainability policies if they make reference to employee and organisational responsibilities

Q.7 For which of the following Employee handbook if covers social issues
social issues does your Social/labour standards policy
company have a policy? CSR/Sustainability policy
Code of conduct or other business policies which cover social issues
CSR Report if it includes an evaluation of performance against a social policy

The following third party certificates if the scope covers the location in question:
ISO 26000 Guidance Social Responsibility
SA8000 Social Management System
ISO 31000 Risk Management
ISO/IEC 31010 Risk Assessment Techniques
BS8903 Principles for Procuring Sustainability
OHSAS 18001
ILO-OSH 2001 Guidelines on Occupational Safety and Health Management System
RCMS Responsible Care Management System
OHRIS
SCC*
SCC**

Q.8 Does your site have a The following third party certificates if the scope covers the location in question:
certified management ISO 26000 Guidance Social Responsibility
system in place to manage SA8000 Social Management System
the above social issues? ISO 31000 Risk Management
ISO/IEC 31010 Risk Assessment Techniques
BS8903 Principles for Procuring Sustainability
OHSAS 18001
ILO-OSH 2001 Guidelines on Occupational Safety and Health Management System
RCMS Responsible Care Management System
OHRIS
SCC*
SCC**
NOTE: Internal documented procedures and policies must describe actions to manage and control activities in regard to
social issues.

Q.9a Please provide details of The following third party certificates if the scope covers the location in question:
the external 3rd party ISO 26000 Guidance Social Responsibility
social audits/assessments. SA8000 Social Management System
BS8903 Principles for Procuring Sustainably
OHSAS 18001
ILO-OSH 2001 Guidelines on Occupational Safety and Health Management System
RCMS Responsible Care Management System
OHRIS
SCC*
SCC**
Social audit report or corrective action plan (CAP)
A letter from the external auditing body confirming the audit (supplier name, date and scope etc)
NOTE: If the audit results are confidential we will accept if the supplier name/date of audit and scope of audit is visible
rest can be blanked out.

Q.10 Does your company have Health and safety policy

a written Health & Safety A code of conduct or social policy that references health and safety issues
policy in place, which The global parent companys health and safety policy
complies with industry, CSR Report if it includes an evaluation of performance against a health and safety policy
national and international
The following third party certificates if the scope covers the location in question:
standards?
OHSAS 18001
LO-OSH 2001 Guidelines on Occupational Safety and Health Management Systems
OHRIS
SA 8000 Social Management System
RCMS Responsible Care Management System
SCC SHE (Safety) Checklist Contractors (also called Veiligheids Checklist Aannemers (VCA))
AS/NZS 4801:2001 Health & Safety management system

Q.11 Does your site have Health and Safety System manual (including front cover and content page if the manual is too large to attach)
a Health & Safety
management system in The following third party certificates if the scope covers the location in question:
place? OHSAS 18001
ILO-OSH 2001 Guidelines on Occupational Safety and Health Management Systems
OHRIS
SA 8000 Social Management System
RCMS Responsible Care Management System
SCC SHE (Safety) Checklist Contractors (also called Veiligheids Checklist Aannemers (VCA))
AS/NZS 4801:2001 Health & Safety management system
NOTE: We can accept a screen shot of internal management system if it shows there is a clear link to a designated
management system
NOTE: Documented procedures such as a written description of processes used to manage and/or control an organisations
activities in relation to health and safety. Examples include an Employee Health & Safety Handbook

Q11a Has the Health & Safety The following third party certificates if scope covers the location in question:
management system been OHSAS 18001
certified? ILO-OSH 2001 Guidelines on Occupational Safety and Health Management Systems
OHRIS
SA 8000 Social Management System
RCMS Responsible Care Management System
SCC SHE (Safety) Checklist Contractors (also called Veiligheids Checklist Aannemers (VCA))
AS/NZS 4801:2001 Health & Safety management system
Q.11aa Has the Health & Safety Internal audit report
management system been Corrective action plan (CAP)
certified? External reports and certificates
NOTE: If the audit results are confidential we will accept if the supplier name/date of audit and scope of audit is visible
rest can be blanked out.

Q.13 Does your company Business conduct and compliance or business ethics policy
have a formal policy in A code of conduct or social policy if it makes specific reference to bribery, corruption, extortion and competition law
place regarding business CSR Report if it includes an evaluation of performance against a business conduct and compliance policy
conduct and compliance? BS 10500 certification (to become ISO 37001 Anti-Bribery Management System)
IEEE Principles of Business Conduct Compliance certification

Q.14 Does your site have a Business conduct and compliance manual (including front cover and content page if the manual is too large to attach)
documented business BS 10500 certification (to become ISO 37001 Anti-Bribery Management System)
conduct and compliance Certifications/Accreditations such as the IEEE Principles of Business Conduct Compliance Certificate
ethics management NOTE: We can accept a screen shot of internal management system if it shows there is a clear link to a designated
system in place? management system
NOTE: Documented procedures such as a written description of processes used to manage and/or control an organisations
activities in relation to conduct and ethics. Examples include Code of Ethic document or Employee Handbook.

Q.15 Does your company have Environmental policy

a formal environmental Code of conduct covering environmental issues
policy, which includes CSR Report if it includes an evaluation of performance against an environmental policy
a commitment to legal
compliance, continuous The following third party certificates if the scope covers the location in question:
ISO 14001 Environmental Management System
measurement and
ISO 14064 GHG
continuous improvements Environmental Management and Eco-Management and Audit Scheme (EMAS)
in environmental ISO 50001 Energy Management
performance? PAS 2060 Carbon Neutrality
PAS2050 Carbon Footprint
BS 8555 Environmental Management Systems
ISO 14004:2010 Environmental Management Systems General Guidelines on Implementation
ISO 14006:2011 Guidelines for Incorporating Ecodesign
RC 14001
SCC*
SCC**

Q.16 Does your site have Environmental management system manual (including front cover and content page if the manual is too large to attach)
an environmental
management system in The following third party certificates if the scope covers the location in question:
place? ISO 14001 Environmental Management System
ISO 14064 GHG
Environmental Management and Eco-Management and Audit Scheme (EMAS)
ISO 50001 Energy Management
PAS 2060 Carbon Neutrality
PAS2050 Carbon Footprint
BS 8555 Environmental Management Systems
ISO 14004:2010 Environmental Management Systems General Guidelines on Implementation
ISO 14006:2011 Guidelines for Incorporating Ecodesign
RC 14001
SCC*
SCC**
NOTE: Will accept RoHS or REACH management system if covers environmental risk
NOTE: We can accept a screen shot of internal management system if it shows there is a clear link to a designated
management system
NOTE: Documented procedures such as a written description of processes used to manage and/or control an
organisations activities in relation to environmental impacts.

Q.16a Has the environmental The following third party certificates if the scope covers the location in question:
management system been
certified?
ISO 14001 Environmental Management System
ISO 14064 GHG
Environmental Management and Eco-Management and Audit Scheme (EMAS)
ISO 50001 Energy Management
PAS 2060 Carbon Neutrality
PAS2050 Carbon Footprint
BS 8555 Environmental Management Systems
ISO 14004:2010 Environmental Management Systems General Guidelines on Implementation
ISO 14006:2011 Guidelines for Incorporating Ecodesign
RC 14001
SCC*
SCC**
RoHS or REACH management system if covers environmental risk

Q.18b Has the management The following third party certificates if the scope covers the location in question:
system used to manage ISO 14001 Environmental Management System
the use of restricted Environmental Management and Eco-Management and Audit Scheme (EMAS)
substances and chemicals BS 8555 Environmental Management Systems
been certified? IECQ HSPM certification/ IECQ specification QC 080000
RC 14001
SQAS (Safety and Quality Assessment System)
RoHS or REACH management system if covers environmental risk

Q.16aa Have internal Internal environmental audit report or corrective action plan (CAP)
environmental audits been External reports and certificates
conducted at this site? NOTE: If the audit results are confidential we will accept if the supplier name/date of audit and scope of audit is visible
rest can be blanked out.

Q.20 Does your company have Supplier Sustainability policy

a Supplier Sustainability CSR/sustainability policies that include reference to suppliers adherence
Policy? Code of conduct which specifically references suppliers adherence
General purchasing agreement or policies which apply to suppliers and reference sustainability
A CSR report if it covers the organisations suppliers sustainability performance

Q.22 Which processes do Self assessment questionnaire

you have in place to Details of online monitoring system or documentation which refers to a supplier self-assessment process
ensure that your Supplier NOTE: Evidence from global parent company will be accepted.
Sustainability Policy is
efficiently implemented by
your suppliers?

Q.23a Have you completed a CMRT CFSI Reporting Template

CMRT?