MM ZG523

BIRLA INSTITUTE OF TECHNOLOGY & SCIENCE, PILANI
WORK INTEGRATED LEARNING PROGRAMMES

Digital
Part A: Content Design
Course Title PROJECT MANAGEMENT
Course No(s) MM ZG523 / QM ZG523 /CM ZG523 / QMJ ZG523 / HHSM ZG519
Credit Units 4
Credit Model
Content Authors ARUN MAITY
Course Objectives
No
CO1 To understand the need of project management and deciding the right organization structure.
CO2 To understand the market and demand , technical and financial analyses for the selection and
prioritization of projects
CO3 To define the project scope, work breakdown structure and development of project network.
Loading, Scheduling and Allocation of Resources. Optimization of cost-time schedule and
monitoring the performance of the projects using earned value analysis.
CO4 To identify the project risks, contingency plans and change management system. To
understand the risk analysis methods and decision making.
CO5 To understand the process of outsourcing of project work, types of contracts and enterprise
contact management
CO6 To understand the project audit methods, project closure procedure and retrospectives. To
understand the project quality dimensions and methods of improving quality.
Text Book(s)
T1 Clifford F Grey. Erik W Larson, Gautam V Desai, Project Management: The Managerial
Process Mc Graw Hill Education (India) Private Limited, New Delhi, Sixth Edition, 2014.
T2 Prasanna Chandra, Projects: Planning, Analysis, Selection, Financing, Implementation &

Review, Mc Graw Hill Education (India) Private Limited, New Delhi, 8th Edition, 2014.
Reference Book(s) & other resources

R1 Kerzner Harold, Project Management: A Systems Approach to Planning, Scheduling and
Controlling, Wiley Student Edition, Tenth Edition, 2013.
R2 Saxena Anuj, Enterprise Contract Management: A Practical Guide to Successfully

Implementing an ECM Solution, Cengage Learning, First Edition, 2008.
R3 Adedeji Bodunde Badiru, Project Management in Manufacturing and High Technology

Operations, Wliey Interscience, Second Edition 1996.
Content Structure
1. Module Title : Integrated Project Management

1.1. Project and Importance of Project Management
1.1.1. What is Project?
1.1.2. Project of Manufacturing
1.1.3. Project Management Approach
1.1.4. Why do Projects Fail?
1.2. Project Life Cycle
1.2.1. Life Cycle Definitions
1.2.2. Project Life Cycle for various industries
1.3. Role and Responsibilities of Project Manager
1.3.1. Project Manager and Project Team
1.3.2. Interactions with Boss, Peers and Subordinates
1.3.3. Decision Making & Problem Solving
1.4 Project Integration Management
1.4.1 Current drivers of Project Management
1.4.2 Alignment of Projects with Organizational Strategy
1.4.3 Socio Technical Approach
2. Module Title : Project Management Structures

2.1. Organization Structures
2.1.1. Functional Organization
2.1.2. Dedicated Project Team / Projectized Organization Structure
2.1.3. Matrix Organization
2.2. Right Project Management Structures
2.2.1. Organization Considerations
2.2.2. Project Considerations
2.3. Organization Culture
2.3.1. What is Organizational Culture?
2.3.2. Identifying Cultural Characteristics
3. Module Title : Market and Demand Analyses
3.1. Market Analysis
3.1.1. Situational Analysis
3.1.2. Collection of Secondary Information
3.1.3. Conduct of Market Survey and Characterization
3.2. Demand Forecasting
3.2.1. Least Square Method
3.2.2. Exponential and Moving Average Method
3.3. Technical Analysis
3.3.1. Manufacturing Process / Technology
3.3.2. Project Clearances
4. Module Title : Financial Analysis

4.1. Financial Estimates and Projections
4.1.1. Cost of Project
4.1.2. Means of Finance
4.2. Projected Cash Flow Statement and Balance Sheet
4.2.1. Estimates of Sales and Production
4.2.2. Cost of Production
4.2.3. Working Capital Management
4.2.4. Project Cash Flow Statement
4.2.5. Projected Balance Sheet
5. Module Title : Project Portfolio Management

5.1. Organization Strategy
5.1.1. Need to Understand Organization
5.1.2. Strategic Management Process
5.2. Portfolio Management System
5.2.1. Need for Project Portfolio Management System
5.2.2. Classification of Project
6. Module Title : Project Selection

6.1. Criteria for Project Selection
6.1.1. Financial Criteria
6.1.2. Non-Financial Criteria
6.1.3. Applying Selection Model
6.1.4. Managing the Portfolio System
6.2. Cost of Capital and Investment Criteria
6.2.1. Calculating Cost of Capital
6.2.2. NPV and modified NPV
6.2.3. IRR and MIRR
6.2.4. Payback and Discounted Payback
7. Module Title : Project Scope Statement

7.1. Defining the Project Scope
7.1.1. Project Scope Checklist
7.1.2. Establishing Project Priorities
7.2. Creating Work Breakdown Structure
7.2.1. WBS Hierarchy, Benefits and Development
7.2.2. Integrating WBS with the Organization
7.2.3. Process Breakdown Structure
7.3. Responsibility Matrix and Communication Plan
7.3.1. Responsibility Matrices
7.3.2. Project Communication Plan
8. Module Title : Project Cost & Time Estimation

8.1. Quality of Estimates and Guidelines
8.1.1. Factors influencing Quality of Estimates
8.1.2. Estimating Guidelines for Times, Costs and Resources
8.2. Methods for Estimating Project Times and Costs
8.2.1. Top-Down Approach
8.2.2. Bottom-Up Approach
8.2.3. Range Estimating and Hybrid Phase Estimating
8.3. Project Costs
8.3.1. Types of Project Costs
8.3.2. Refining Estimates
9. Module Title : Project Planning

9.1. Developing a Project Plan
9.1.1. Developing a Project Network
9.1.2. Constructing a Project Network
9.1.3. AON and AOA Diagram
9.2. CPM Calculations
9.2.1. Forward Pass & Backward Pass Calculations
9.2.2. Determination of Slack, Critical Path
9.2.3. Time Scale Network
9.3. PERT Calculations
9.3.1. Project Activity Times
9.3.2. Probability of Completion
10. Module Title : Project Resource Scheduling

10.1. Resource Scheduling
10.1.1. Type of Resource Constraints
10.1.2. Resource Loading
10.1.3. Resource Leveling
10.2. Resource Allocation
10.2.1. Heuristics
10.2.2. Under Limited Resources
10.3. Multiple Project Resource Schedules

10.3.1 Multi-Project Environment
10.3.2 Time Phased Budget Baseline
11. Module Title : Project Cost Schedule Optimization

11.1. Reducing Project Duration
11.1.1. Rationale for Reducing Project Duration
11.1.2. Options for Accelerating Project Completion
11.2. Project Cost Duration Graphs & Optimization
11.2.1. Direct and Indirect Costs
11.2.2. Crash Times
11.3. Decisions on Time and Cost Reductions
11.3.1. Time Reduction
11.3.2. Cost Reduction
12. Module Title : Project Information Management

12.1. Project Monitoring Information System
12.1.1. Structure of PMIS
12.1.2. Project Control Process
12.1.3. Monitoring Time Performance
12.2. Developing Status Reports
12.2.1. Baseline Development
12.2.2. Updating Status Report
12.3. Earned Value Analysis
12.3.1. Definition and Glossary of terms
12.3.2. Variance Analysis
12.3.3. Percent Completion Indexes
12.3.4. Performance Indices
12.3.5. Forecasting Final Project Cost
13. Module Title : Project Risk Management

13.1. Risk Management Process
13.1.1. Risk Breakdown Structure
13.1.2. Risk Identification and Assessment
13.1.3. Risk response Development
13.2. Contingency Planning
13.2.1. Handling Risks
13.2.2. Contingency Funds and Time Buffers
13.3. Change and Control Management
13.3.1. Risk Response Control
13.3.2. Change Control Management
14. Module Title : Project Contract Management

14.1. Outsourcing Project Work
14.1.1. Advantages and Disadvantages
14.1.2. Best Practice
14.2. Contracts
14.2.1. Procurement: Planning and Conducting
14.2.2. Types of Contracts
14.2.3. Contract Administration and Closure
14.2.4. Art of Negotiating
15. Module Title : Project Audit and Closure

15.1. Project Audit Process
15.1.1. Types of Audit
15.1.2. Managing Audit
15.2. Project Closure Procedure
15.2.1. Types of Project Closure
15.2.2. Wrap-up Closure Procedure
15.2.3. Post Implementation Evaluation
15.3. Retrospectives
15.3.1. Need for Retrospectives
15.3.2. Managing Retrospectives
16. Module Title : Project Quality and Agile Management

16.1. Project Quality Dimensions
16.1.1. Quality Dimensions
16.1.2. Benchmarking
16.1.3. Kaizen
16.2. Agile Project Management
16.2.1. Traditional Vs. Agile Methods
16.2.2. Scrum Meetings
16.2.3. Applications and Limitations
Learning Outcomes:
No Learning Outcomes
LO1 Identify Projects in a project driven and non-project driven organization
L02 Prioritize Projects, Select Projects and Prepare Project Scope Statement
L03 Identify the sources of finance, prepare projected cash flow statement and balance sheet
L04 Project Planning, Scheduling and Control of Projects
LO5 Carry out work breakdown structure, assign responsibilities and prepare communication plan
LO6 Identify Project Risks and prepare contingency plans
L07 Identify the quality dimensions, benchmark and carry out kaizen activities
Part B: Learning Plan
Academic Term SECOND SEMESTER 2015-2016
Course Title PROJECT MANAGEMENT
Course No MM ZG523 / QM ZG523 /CM ZG523 / QMJ ZG523 / HHSM ZG519
Lead Instructor ARUN MAITY
Contact Hour 1
Type Content Ref. Topic Title Study/HW Resource Reference
Pre CH Identify Different Projects in your Own Organization

Industry
During 1.1, 1.2 Project and Importance of Project T1: Chapter 1

CH Management
Project Life Cycle
Post CH Appendix 1.1, Project and Program, Project Life T1: Page 20 - 36
1.2. 1.3 Cycle, Project Management
Processes
Contact Hour 2
Pre CH Job Description of a Project Own Organization

Manager and Skills required
During 1.3, 1.4 Role and Responsibilities of T1: Chapter 1

CH Project Manager;
Project Integration Management
Post CH Appendix 1.2 Project Integration Management T1: Page 37 -46, 48-53
Case 1.2 Coal Fired Boilers Project
Contact Hour 3
Pre CH Draw the organization structure Own Organization
During 2.1, 2.2 Organization Structure T1: Chapter 3

CH Right Project Management
Structure
Post CH Exercise 2, 3 L.L. Company, Barbara Electronics T1: Page 138
Contact Hour 4
Pre CH Case 3.1 Moss and Mc Adams Accounting T1: Page 141-144
Firm
During 2.3 Organization Culture T1: Chapter 3

CH Case 3.1 Discussion
Post CH Case 3.1 Views on Q 1 to 4 on Discussion T1: Page 144

Forum
Contact Hour 5
Pre CH Collection of Secondary Own Organization

Information regarding Market and
Demand of Main Product
During 3.1, 3.2 Market Analysis T2: Chapter 4

CH
Demand Forecasting
Post CH Problem 1, 4, 5 Least Square Method, Elasticity T2: Page 4.29
Contact Hour 6
Pre CH Prepare a note on Technology Own Organization

Used, Technical Collaboration,
Plant Capacity, Inputs and Utilities,
Product Mix for Main Product
During 3.3 Technical Analysis T2: Chapter 5

CH
Post CH Carry out technical analysis of on- Own Organization

going project
Contact Hour 7
Pre CH Identify Sources of Finance for a Own Organization

Industrial Project
During 4.1 Financial Estimates and T2: Chapter 6, Page 6.1 6.10
CH Projections
Post CH 4.1 Working Capital Requirement and T2: page 6.10

Financing
Contact Hour 8
Pre CH Go through Balance Sheet from Own Organization

Annual Report
During 4.2 Projected Cash Flow Statement T2: Chapter 6, Page 6.11 6.19
CH and Projected Balance Sheet
T2: Chapter 6.28
Examples and Problems
Post CH Practice Problems

Contact Hour 9
Pre CH Vision and Mission Statement, Own Organization

Thrust Areas
During 5.1 Strategic Management Process T1: Chapter 2

CH
Post CH Identify Organization Strategies Own Organization

for achieving Goals
Contact Hour 10
Pre CH
During 5.2 Portfolio Management System T1: Chapter 2

CH
Post CH Appendix 2.1 Classify the projects Own Organization
Request for Proposals T1: Page 86-88
Contact Hour 11
Pre CH Project Selection Method Used Own Organization
During 6.1 Criteria for Project Selection T1: Chapter 2

CH
Post CH Classify Projects selected as per Own Organization

financial and non-financial criteria
Contact Hour 12
Pre CH Time Value of Money T2: Chapter 7 Page 7.1 to 7.8
During 6.2 Cost of Capital and Investment T2: Chapter 8,

CH Criteria
T2: Chapter 10, Page 10.1-10.2
Post CH Practice Problems 2, 3, 6, 7 T2: Pag3 8.29-8.30
Contact Hour 13
Pre CH Project Scope Statement T1: Chapter 4, Page 152-153
During 7.1 Defining the Project T1: Chapter 4

CH
Post CH Project Scope Statement T1: Page 196 - 200
Contact Hour 14
Pre CH List all the activities of Project Own Organization

handled by you
During 7.2, 7.3 Work Breakdown Structure T1: Chapter 4

CH
Responsibility Matrix and
Communication Plan
Post CH Case 4.3 Process Development at Union T1: Page 201-207

Chemicals
Contact Hour 15
Pre CH Estimate the time of each Own Organization

activities for a project
During 8.1, 8.2 Estimating of Project Costs and T1: Chapter 5

CH Time
Post CH Carryout Bottom-Up approach for Own Organization

a project
Contact Hour 16
Pre CH Case 5.1 Read Case 5.1 Sharp Printing, AG T1: Chapter 5, Page 258-259
During 8.3 Project Costs T1: Chapter 5

CH
Case 5.1 Sharp Printing AG T1: Page 258 - 259
Post CH Appendix 5.2 Project Cost Management T1: Page 238 - 257
Contact Hour 17
Pre CH Identify the relationship between Own Organization

various activities
During 9.1, 9.2 Project Planning, CPM Calculations T1: Chapter 6

CH
Post CH Prepare a Project Plan in Project Own Organization

Management Software
Contact Hour 18
Pre CH Understand Normal Distribution Statistical Tables

Table
During 9.3 PERT Calculations T1: Chapter 6

CH
Post CH Practice Problems of CPM and T1: Page 313-318, 376 - 377
PERT
Contact Hour 19
Pre CH Revise Time Scale Network
During 10.1 Resource Scheduling T1: Chapter 8

CH
Examples
Post CH Problems 1, 2, 3 T1: Page 451-453
Contact Hour 20
Pre CH Revise Time Scale Network
During 10.2, 10.3 Resource Allocation, Multi-project T1: Chapter 8

CH Resource Schedules
Examples
Post CH Problems 4, 5 T1: Page 454-455

Contact Hour 21
Pre CH Revise CPM Calculation
During 11.1, 11.2 Reducing Project Duration T1: Chapter 9

CH
Examples
Post CH Problems 1 - 4 T1: Page 494 - 496
Contact Hour 22
Pre CH Revise CPM Calculations
During 11.3 Reducing Cost T1: Chapter 9

CH
Post CH Problems 5 -8 T1: Page 497 - 499
Contact Hour 23
Pre CH Data collection for monitoring Own Organization

project progress
During 12.1, 12.2 Project Management Information T1: Chapter 13

CH System
Post CH Prepare a schedule and track the Own organization

project against Plan In MS Project
Contact Hour 24
Pre CH Glossary of Terms used in Earned T1: Page 676

Value Analysis
During 12.3 Earned Value Analysis T1: Chapter 13

CH
Examples
Post CH Problems 3 -8 T1: page 698 - 712
Contact Hour 25
Pre CH List various risks in any one Own Organization

project
During 13.1 Risk Management Process T1: Chapter 7

CH
Post CH Draw Risk Breakdown Structure Own Organization

and prepare a risk profile for one
project
Contact Hour 26
Pre CH Risk Assessment for one project Own organization
Read Case 7.1 Page 394-395
During 13.2, 13.3 Risk Response and Change T1: Chapter 7

CH Management
Case 7.1 Discussion
Post CH Appendix 7.2 Project risk management T1: page 377 -393
Contact Hour 27
Pre CH List the part of project outsourced Own organization

and the basis
During 14.1 Outsourcing of Project Work T1: Chapter 12

CH
Post CH Case 12.1 Shell Case Fabricators T1: Page 661-663
Contact Hour 28
Pre CH Go through contract document of Own Organization

any project
During 14.2 Contract Management T1: Chapter 12

CH
Post CH Appendix 12.2 Project Procurement Management T1: Page 650-661
Contact Hour 29
Pre CH Study Audit Process of any Own Organization

Project/ Product
During 15.1, 15.2 Project Audit and Closure T1: Chapter 14

CH
Post CH Prepare Audit Checklist for any Own Organization

one project
Contact Hour 30
Pre CH Identify any old project and list Own Organization

what went wrong and what went
right in the project
During 15.3 Retrospectives T1: Chapter 14

CH
Post CH Prepare a Project Close-out Own Organization

checklist for one project
Contact Hour 31
Pre CH List the quality parameters for a Own organization

project
During 16.1 Project Quality Management T1: Chapter 14 Page 765 - 776
CH
Post CH Identify the benchmarking Own Organization

parameters and kaizen activities
Contact Hour 32
Pre CH Exercise 1 T1: page 846
During 16.2 Project Agile Management T1: Chapter 17

CH
Post CH Exercise 4 T1: Page 846-848

Evaluation Scheme:
Legend: EC = Evaluation Component; AN = After Noon Session; FN = Fore Noon Session
No Name Type Duration Weight Day, Date, Session, Time
EC-1 Quiz-I/ Assignment-I Online - 5% February 1 to 10, 2016
Quiz-II 5% March 1 to 10, 2016
Quiz-III/ Assignment-II 5% March 25 to April 3, 2016
EC-2 Mid-Semester Test Closed 2 hours 35% 28/02/2016 (AN) 2 PM TO 4 PM
Book
EC-3 Comprehensive Exam Open Book 3 hours 50% 10/04/2016 (AN) 2 PM TO 5 PM
Syllabus for Mid-Semester Test (Closed Book): Topics in Session Nos. 16

Syllabus for Comprehensive Exam (Open Book): All topics (Session Nos. 1 to 32)
Important links and information:
Elearn portal: https://elearn.bits-pilani.ac.in
Students are expected to visit the Elearn portal on a regular basis and stay up to date with the latest announcements and
deadlines.
Contact sessions: Students should attend the online lectures as per the schedule provided on the Elearn portal.
Evaluation Guidelines:
1. EC-1 consists of either two Assignments or three Quizzes. Students will attempt them through the course pages on the
Elearn portal. Announcements will be made on the portal, in a timely manner.
2. For Closed Book tests: No books or reference material of any kind will be permitted.
3. For Open Book exams: Use of books and any printed / written reference material (filed or bound) is permitted. However,
loose sheets of paper will not be allowed. Use of calculators is permitted in all exams. Laptops/Mobiles of any kind are
not allowed. Exchange of any material is not allowed.
4. If a student is unable to appear for the Regular Test/Exam due to genuine exigencies, the student should follow the
procedure to apply for the Make-Up Test/Exam which will be made available on the Elearn portal. The Make-Up
Test/Exam will be conducted only at selected exam centres on the dates to be announced later.
It shall be the responsibility of the individual student to be regular in maintaining the self study schedule as given in the course
handout, attend the online lectures, and take all the prescribed evaluation components such as Assignment/Quiz, Mid-Semester
Test and Comprehensive Exam according to the evaluation scheme provided in the handout.

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BIRLA INSTITUTE OF TECHNOLOGY & SCIENCE, PILANI

WORK INTEGRATED LEARNING PROGRAMMES

Course Title PROJECT MANAGEMENT

Content Authors ARUN MAITY

T2 Prasanna Chandra, Projects: Planning, Analysis, Selection, Financing, Implementation &

Reference Book(s) & other resources

R2 Saxena Anuj, Enterprise Contract Management: A Practical Guide to Successfully

R3 Adedeji Bodunde Badiru, Project Management in Manufacturing and High Technology

1. Module Title : Integrated Project Management

2. Module Title : Project Management Structures

4. Module Title : Financial Analysis

5. Module Title : Project Portfolio Management

6. Module Title : Project Selection

7. Module Title : Project Scope Statement

8. Module Title : Project Cost & Time Estimation

9. Module Title : Project Planning

10. Module Title : Project Resource Scheduling

10.3. Multiple Project Resource Schedules

11. Module Title : Project Cost Schedule Optimization

12. Module Title : Project Information Management

13. Module Title : Project Risk Management

14. Module Title : Project Contract Management

15. Module Title : Project Audit and Closure

16. Module Title : Project Quality and Agile Management

LO1 Identify Projects in a project driven and non-project driven organization

L04 Project Planning, Scheduling and Control of Projects

LO6 Identify Project Risks and prepare contingency plans

Academic Term SECOND SEMESTER 2015-2016

Course Title PROJECT MANAGEMENT

Course No MM ZG523 / QM ZG523 /CM ZG523 / QMJ ZG523 / HHSM ZG519

Lead Instructor ARUN MAITY

Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Identify Different Projects in your Own Organization

During 1.1, 1.2 Project and Importance of Project T1: Chapter 1

Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Job Description of a Project Own Organization

During 1.3, 1.4 Role and Responsibilities of T1: Chapter 1

Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Draw the organization structure Own Organization

During 2.1, 2.2 Organization Structure T1: Chapter 3

Post CH Exercise 2, 3 L.L. Company, Barbara Electronics T1: Page 138

Type Content Ref. Topic Title Study/HW Resource Reference

During 2.3 Organization Culture T1: Chapter 3

Post CH Case 3.1 Views on Q 1 to 4 on Discussion T1: Page 144

Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Collection of Secondary Own Organization

During 3.1, 3.2 Market Analysis T2: Chapter 4

Post CH Problem 1, 4, 5 Least Square Method, Elasticity T2: Page 4.29

Pre CH Prepare a note on Technology Own Organization

During 3.3 Technical Analysis T2: Chapter 5

Post CH Carry out technical analysis of on- Own Organization

Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Identify Sources of Finance for a Own Organization

Post CH 4.1 Working Capital Requirement and T2: page 6.10

Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Go through Balance Sheet from Own Organization

Post CH Practice Problems

Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Vision and Mission Statement, Own Organization

During 5.1 Strategic Management Process T1: Chapter 2

Post CH Identify Organization Strategies Own Organization

Type Content Ref. Topic Title Study/HW Resource Reference

During 5.2 Portfolio Management System T1: Chapter 2

Post CH Appendix 2.1 Classify the projects Own Organization