North Of England Publishes Multi-Lingual Stowaway Questionnaires Seite 1 von 2

NEWS RELEASE

3 April 2001
Contact: Karen Sackfield / Tony Baker +44 (0)191 232 5221

NORTH OF ENGLAND PUBLISHES MULTI-LINGUAL STOWAWAY

QUESTIONNAIRES

The North of England P&I club has produced a set of multi-lingual questionnaires to help its
members conform to International Maritime Organization guidelines on resolving stowaway
incidents. It is part of series of initiatives by the club to combat the continued increase in potentially
difficult and costly stowaway incidents being encountered by the world's merchant shipping fleet.

According to Karen Sackfield of the club's personal injury department: 'The number of stowaway
incidents reported to the IMO in 2000 jumped to 1300 compared to just 545 in the previous year.
The increased risk of stowaways is also confirmed by the United Nations High Commission for
Refugees, which reports that the number of people giving 'cause for concern' last year has risen to
22 million.'

Under the IMO's 1997 Guidelines on the allocation of responsibilities to seek the successful
resolution of stowaway cases masters must make every effort to establish where stowaways
boarded, who they are and where they come from and to notify relevant details to the shipowner,
port of embarkation, next port of call and the flag state.

The club has initially published the one-page questionnaires in Arabic, Chinese, English, French,
Portuguese and Swahili in recognition of the fact that hotspots for illegal emigration are currently
considered by BIMCO to include Africa, Central and South America, China and the Middle East. The
forms, which were developed in conjunction with stowaway resolution specialists ARM International
in Durban, are also available to members in other languages on request.

Tony Baker of the club's loss-prevention department says that the human suffering, as well as the
delays to the ship and the time and manpower spent resolving the practical and administrative
consequences of a stowaway incident, can be out of all proportion to the initial problem. 'There are
also direct costs for not handling matters properly - for example Australia, Canada and the USA can
fine shipowners over US$5,000 for each stowaway found on board and Spain can impose a penalty
of US$160,000 if a stowaway escapes,' he says.

The club has just published detailed guidance on reducing the risk of stowaway incidents and
managing them if they occur in a special issue of its loss prevention newsletter Signals.

Stowaway prevention and action checklists

Stowaway questionnaires

Arabic
Chinese
English
French
Portuguese
Swahili

http://www.nepia.com/News/Press/stowcheck.htm 28.11.01
 CHECKLIST - Action to be taken to prevent stowaways

This checklist should be used in conjunction with the ship operators

procedures for the prevention of stowaways, including those within the
Safety Management System required by the ISM Code, and the North of
England P&I Association Stowaway Search Checklist cards.

General
1. Access to the ship restricted to the gangway only.................................................
2. Security personnel from a reputable shore company employed if
necessary...............................................................................................................................

Gangway
3. Full-time gangway watch kept.......................................................................................
4. All embarkation and disembarkation movements tallied.......................................
5. Pass system in operation for visitors............................................................................
6. Pass system in operation for stevedores......................................................................

Deck
7. Full-time watch kept at loading arms, ro-ro ramps and other potential
access points........................................................................................................................
8. Roving deck patrol..............................................................................................................
9. Decks and potential access points well illuminated................................................
10. Mooring lines fitted with rat guards............................................................................
11. Covers fitted and locked over hawse pipes................................................................
12. Pilot ladders and other ladders turned inboard........................................................
13. Accommodation entrances locked and sealed where safe to do so...................
14. Engine room entrances locked and sealed where safe to do so...........................
15. Store room entrances locked and sealed where safe to do so.............................
16. Internal cabins, storerooms and other spaces locked..............................................

Cargo spaces
17. Cargo space accesses locked and sealed where safe to do so..............................
18. Hatch covers closed when cargo work has stopped, or been completed,
and safe to do so................................................................................................................
19. Pontoon type hatch covers that have been landed ashore inspected
before being replaced on the ship.................................................................................
20. Warning notices posted about fumigation of cargo spaces..................................
21. Audible warning given before fumigation of cargo spaces...................................

Containers and ro-ro trailers

22. Seals checked prior to loading to ensure they are intact......................................
23. Empty units inspected and sealed prior to loading..................................................
24. Open-sided and / or open-topped units inspected prior to loading...................

Stowaway search
25. Simultaneous stowaway search of the accommodation, engine room,
cargo spaces and main deck carried out immediately prior to sailing..............
26. Second stowaway search carried out after sailing..................................................
27. Details and results of the searches recorded in the log book...............................

North of England P&I Association Limited 2001

 CHECKLIST - Action to be taken if stowaways are found

This checklist should be used in conjunction with the ship operators

procedures, including those within the Safety Management System required
by the ISM Code.

Search
1. Area in vicinity of where the stowaways are discovered searched for
other stowaways..................................................................................................................
2. Area in vicinity of where the stowaways are discovered searched for
papers and personal belongings......................................................................................
3. Stowaways searched for papers and personal belongings......................................

Security
4. Objects that could be used as weapons confiscated................................................
5. Larger groups of stowaways separated into smaller groups..................................
6. Appropriate measures taken to ensure the security of the stowaways by
locking them in suitable cabins or storerooms...........................................................
7. Guard(s) posted....................................................................................................................

Health & welfare

8. General health check of stowaways carried out........................................................
9. Expert medical advice sought if necessary..................................................................
10. Stowaways provided with food and water..................................................................
11. Stowaways provided with clothing and bedding......................................................

Repatriation arrangements
12. Stowaways landed before ship leaves the embarkation port or harbour
waters (See Note 1 below)...............................................................................................
13. Ship operator notified.......................................................................................................
14. P&I Club notified.................................................................................................................
15. Stowaway questionnaire completed for each stowaway (See instructions
below).....................................................................................................................................
16. Statement prepared for the appropriate authorities containing all
relevant information...........................................................................................................
17. Relevant details notified to the authorities at the port of embarkation...........
18. Relevant details notified to the authorities at the next port of call...................
19. Relevant details notified to the authorities at the flag State...............................

Notes
1. Except in an emergency, do not depart from the planned voyage to
seek disembarkation of a stowaway unless advice has been sought
from the ship operators.
2. Stowaways should not be put to work.
3. Keep contact between stowaways and crew members to a minimum.

Instructions for completing stowaway questionnaire

Keep the original laminated questionnaires in a file and photocopy them
when required.
Do not write on the originals.
Arrange for the stowaway to complete the questionnaire in the
appropriate language themselves, using black ink or black ball pen.
Take four passport type photographs of the stowaway and attach one to
the questionnaire in the space provided.
Send a copy of the completed questionnaire for each stowaway to the
P&I Club.

North of England P&I Association Limited 2001

 STOWAWAY QUESTIONNAIRE English

Details
09 Full name
10 Place of birth
ATTACH PHOTOGRAPH
OF STOWAWAY HERE 11 Date of birth 12 Nationality
13 Religion 14 Gender
15 Language(s) spoken
16 Home address

Signature
17 Fathers name
18 Fathers birth-place
19 Mothers name
20 Mothers birth-place
21 Parents address
22 Marital status
Description 23 Name of spouse
01 Age 24 Nationality of spouse
25 Spouses address
02 Height

26 Occupation
03 Weight
27 Employers name

04 Complexion
28 Employers address

05 Hair 29 Date & time found

30 Place of hiding
06 Eyes 31 Port of boarding
32 Date & time of boarding
07 Form of face 33 Method of boarding
34 Reasons for boarding
08 Marks / Characteristics
35 Type of ID - Passport ID Card Seamans card Other
36 Number
37 Place of issue
38 Date of issue 39 Date of expiry
40 Other Information (Previous record, possessions, contacts in other parts of world)

A.R.M . INTERNATIONAL S A
North of England P&I Association Limited 2001
 STOWAWAY QUESTIONNAIRE French

Dtailles
09 Nom complet
10 Lieu de naissance
ATTACH PHOTOGRAPH
OF STOWAWAY HERE 11 Date de naissance 12 Nationalit
13 Rligion 14 Sexe
15 Langage(s) parlante(s)
16 Adresse domicile

Signature
17 Nom du pre
18 Lieu de naissance du pre
19 Nom de la mre
20 Lieu de naissance de la mre
21 Adresse des parents
22 tat civil
Description 23 Nom de lepouse / lepous
01 Age 24 Nationalit de lepouse / lepous
25 Adresse de lepouse / lepous
02 Hauteur
26 Profession
03 Poids 27 Nom de lemployeur
28 Adresse de lemployeur
04 Teint

29 Date & temps trouv

05 Cheveux
30 Lieu de cachette
31 Port dembarquement
06 Yeux
32 Date & temps dembarquement
07 Forme du visage 33 Mthode dembarquement
34 Raison dembarquement
08 Signes particulires / 35 Type didentit - Passeport Carte didentit Livret Maritime Autre
caractristiques
36 Numro
37 Lieu de dlivrance
38 Date de dlivrance 39 Validit
40 Autres informations (Antcdents, possssions, des contacts dans autres pays)

A.R.M . INTERNATIONAL S A
North of England P&I Association Limited 2001
 STOWAWAY QUESTIONNAIRE Portuguese

Detalhes
09 Nome completo
10 Lugar do nascimento
ATTACH PHOTOGRAPH
OF STOWAWAY HERE 11 Data do nascimento 12 Nacionalidade
13 Religio 14 Sexo
15 Lngua(s) Falada(s)
16 Morada

Signature
17 Nome do Pai
18 Lugar do nascimento do Pai
19 Nome da Me
20 Lugar do nascimento da Me
21 Morada dos Pais
22 Estado civil
Descrio 23 Nome da mulher / marido
01 Idade 24 Nacionalidade da mulher / marido
25 Morada da mulher / marido
02 Altura

26 Profisso
03 Peso
27 Nome do patro

04 Cor da pele
28 Morada da Companhia

05 Cabelo 29 Data e hora em que foi encontrado

30 Local do esconderijo
06 Olhos 31 Porto do embarque
32 Data e hora do embarque
07 Feitio da cara 33 Mtodo do embarque
34 Razes do embarque
08 Sinais / Caractersticas
35 Tipo de identidade - Passaporte Bilhete de identidade
Cdula Martima Outro
36 Nmero
37 Lugar de emisso
38 Data de emisso 39 Data de validade
40 Outra informao (Antecedentes, pertences, contactos em outras partes do Mundo)

A.R.M . INTERNATIONAL S A
North of England P&I Association Limited 2001
 STOWAWAY QUESTIONNAIRE Chinese

09 Full
10 Place
ATTACH PHOTOGRAPH
OF STOWAWAY HERE 11 Date of 12 Nat
13 Religion 14 Gend
15 Language
16 Home ad

Signature
17 Fathers
18 Fathers bir
19 Mothers
20 Mothers bi
21 Parents a
22 Marital s
23 Name of
01
24 Nationali
25 Spouses
02

26 Occu
03
27 Employers

04
28 Employers

05 29 Date & time foun

30 Place of
06 31 Port of
32 Date & time of
07
33 Method
34 Reasons
08
35 Type of ID -
36 Numbe r
37 Place of
38 Date of i 39 Date of
40 Other Infor

A.R.M . INTERNATIONAL S A
North of England P&I Association Limited 2001
 Arabic STOWAWAY QUESTIONNAIRE

Full name 09

Full name 10
ATTACH PHOTOGRAPH
Full na 12 Full name 11 OF STOWAWAY HERE

l nae 14 l name 13

ll name 15

Full name 16

16
Signature
l l name 17

Full name 18

l name 19

name 20

F ull name 21

name 22

F ull name 23
Desc
F ull name 24 Age 01

F ull name 25
Age 02
16

name 26
Age 03
Full name 27

Full name 28
Age 04
16

Full name 29 Age 05

F ull name 30

Full name 31 Age 06

Full name 32

Full name 33 Age 07

Full name 34
Age 08
Full name 35

a me 36

Full name 37

39 F ull name 38

Full name 40

A.R.M . INTERNATIONAL S A
North of England P&I Association Limited 2001
 STOWAWAY QUESTIONNAIRE Swahili

Taarifa Kamili
09 Jina Kamili
10 Sehemu Ulipozaliwa
ATTACH PHOTOGRAPH
OF STOWAWAY HERE 11 Tarehe ya Kuzaliwa 12 Uraia
13 Dini 14 Jinsia
15 Lugha
16 Anuani ya Nyumbani

Signature
17 Jina la Baba
18 Mahali Alipozaliwa Baba
19 Jina la Mama
20 Mahali Alipuzaliwa Mama
21 Anuani ya Wazazi
22 Hali ya Ndoa
Maelezo 23 Jina la Mke / Mume
01 Umri 24 Utaifa wa Mke / Mume
25 Anuani ya Mke / Mume
02 Urefu

26 Kazi
03 Uzito
27 Jina la Mwajiri

04 Rangi
28 Anuani ya Mwajiri

05 Nywele 29 Tarehe na Muda Alivyopatikana

30 Sehemu ya kujificha
06 Macho 31 Bandari ya Kupandia
32 Tarehe na Muda Uliopanda
07 Umbile la uso 33 Jinsi Alivyopanda
34 Sababu ya Kuzamia
08 Alama
35 Aina ya Kitambulisho
36 Namba ya kitambulisho
37 Sehemu ilipotolewa
38 Tarehe ya Kutolewa 39 Tarehe ya Kuisha
40 Maelezo zaidi
(Taarifa za zamani, anwani za washikaji sehemu nyingine duniani, vituo alivyokutwa navyo).

A.R.M . INTERNATIONAL S A
North of England P&I Association Limited 2001