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Speaking
by Christopher Turk
EXTENSIVE READING
PRE-READING
2. Some people have speaking disorders that affect their speech and prevent them from
communicating easily. Match the speech disorders with their description.
PROFESSOR
sounds into words.
2. It affects the fluency, or flow, of a person's speech. A
Stuttering B; person says what she is thinking, but the speech becomes
cluttering D; Articulation D disorganised while actually speaking. Because of this
apraxia A; disorders
disorganisation, a person may speak in bursts or pause in
articulation
disorders C unexpected places.
http://kidshealth.org/teen/diseases_conditions/sight/speech_disorders.html#
4. What would happen if people in those jobs suffer from a speech disorder?
5. Watch the trailer from the film The Kings Speech and discuss
what the story may be about.
6. Now read the summary plot and complete it with the missing
words.
PROFESSOR
therapist who war help
3. Teachers,
techniques after voice stammer politicians,
actors, public
The Kings Speech tells the story of the man a. relations,
became King George VI, the father of Queen Elizabeth II. managers,
journalists, radio
b. his brother abdicates, George ('Bertie')
hosts, etc.
reluctantly assumes the throne. Plagued by a dreaded
4. They wouldnt
c. and considered unfit to be king, Bertie be able to carry
engages the d. of an unorthodox speech out some tasks
e. named Lionel Logue. Through a set of related to their
daily work.
unexpected f. , and as a result of an unlikely
6. a. who;
friendship, Bertie is able to find his g. and
b. After; c.
boldly lead the country through h. . stammer; d. help;
www.imdb.com e. therapist;
f. techniques;
7. Look at the picture below. g. voice; h. war
7. a. It depicts
a. What does it depict?
someone
standing before
b. What does the speaker feel? an audience
ready to make a
speech.
b. The speaker
c. What do the listeners look like? seems to feel
uncomfortable
and anxious
about having
d.
d Have you ever spoken in public? the audiences
attention focused
on him.
W
What problems might there be when
c. They look a
someone stands up to speak in public? bit threatening,
demanding and
unfriendly.
d. Personal
answer
e. People may
feel insecure,
nervous, anxious,
uncomfortable or
even afraid.
Effective
Speaking
Communicating in Speech
by Christopher Turk
1. Communicating in speech
Who is this book for?
Everyone has to be a listener sometimes; at lectures, presentations,
meetings, and on the telephone, we spend a lot of our time listening to
others talking.
When we are asked to speak it is often not so easy.
5 This book is not intended, or expected, to produce demagogues. It is
primarily for people who need to speak as part of their job, and whose
careers would be advanced by the ability to speak competently. Increasingly,
industry and government organisations prefer verbal presentations. Reports
of research work, proposals for administrative innovations, progress
10 meetings, union meetings, the training of new recruits, conferences and
symposia are just some examples.
Most people think a decent standard of competence in speaking to a group
is part of the basic professionalism of any job; but too many professionals
are nervous about speaking, and afraid that they do not speak well. The
15 basic premise of this book is that such a decent standard can be learned.
2. The audience
Think about the audience
Thinking about the audience is the first stage in preparing to give a
successful talk or presentation. They are the recipients of the information;
35 it must be selected and tailored for their needs. They are also the people
whose presence will make you nervous when you speak, whose reactions
will depress or encourage you, and whose judgement will measure your
success or failure.
Most speakers have a fair idea of what sort of audience they have to face.
40 They know, for instance, if a group is likely to be hostile or welcoming. But
many speakers do not think long enough, or clearly enough, about their
audience. Cumbersome though it seems, I believe strongly that thinking
about the audience should be done on paper. The effort of writing explicit
answers will crystallize half perceived ideas. An example of a questionnaire
45 which can be adapted to your circumstances is shown in Fig. 2.1.
My main advice at this stage, then, is to write down the answers to the
questions in Fig. 2.1. If you are too lazy to do this, you are almost certainly
too lazy to think through the analysis fully. If you are serious about giving a
good presentation, take the time to jot down your judgement of the audience
50 as the first page of notes you make towards the presentation.
Audience receptivity
Half the inexperienced speakers in the world think that the audience will
sit listening, uncritically absorbing every word they say, like a huge sponge.
The other half have never even thought about it. But does an audience
55 uniformly listen to everything the speaker says? Do they really hear every
word? The sad fact is that they do not.
One of the reasons why people do not listen to every word that a speaker
utters is that their minds can go much faster than the speakers voice. It is
an obvious point, and it is confirmed by the fact that everyones reading
60 speed is much higher than their talking speed. While sitting listening to a
presentation, the audiences minds have spare capacity, which they will fill
by watching what else is going on, and observing the non-verbal components
of the speakers message.
The audience will indulge, involuntarily, in micro-sleeps which are
65 momentary rests, gaps in attention, when their minds plunge into a sort
of dreamy semi-consciousness, before emerging refreshed to pay renewed
attention. We should not blame the audience for their fickle behaviour and
paucity of interest. Rather, we should be realistic, and try to be aware of who
is listening and who is not. The speakers job is to recognize, and plan for
70 this fact. You cannot change it.
Attention controlling
There are a number of factors which affect attention, and can be used
to control it. These are variety, the length of time concentration is needed,
the time of day, and the amount of arousal and motivation the speaker can
communicate to the listeners.
75 The first important factor to grasp is that attention is very little under
voluntary control. The audience cannot make themselves listen they must
be interested. A good speaker knows this, and arouses questing interest in
the audience by providing a continual variety of stimuli. He or she keeps
them alert by varying the input of ideas, and gives them continual change
80 in the pauses, speed and volume of his or her voice. A speaker should not
blame the audience if they nod off, or their attention wanders. They are
responding to simple physiological mechanisms; the fault is the speakers
for not being aware of these facts, and not negotiating around them in the
techniques of his presentation.
85 The second factor which affects the audiences attention is the sheer length
of time they are expected to listen. In the first few minutes of a presentation
everyone is listening. As time goes on the pressures from other thoughts
gradually increases. If we are to be effective communicators we should
understand, not blame, the audiences natural characteristics. There is no
90 point in battling valiantly against the natural effect of growing inattention. The
solution is to provide breaks, variety and interesting changes throughout the talk.
Otherwise the discomfort of sitting still will break through as interest flags;
this is signalled by a rash of scratching and shifting about in the chairs.
The third factor which affects attention is the simple matter of the time
95 of day when the talk is being presented. The speaker must think in advance
about the effect of time of day on his audience. It is not just the personal
experience of the lazy, but a physiological fact that peoples intellectual
sharpness varies during the day, in response to internal biological rhythms.
Both body temperature and hormone levels change in a rhythmic cycle.
100 Most people are at their best in the morning, but some people do not reach
their peak until midday, or even during the afternoon.
The day of the week will also affect how easy it is for the audience to
concentrate. Almost everyone is better on a Tuesday than on a Friday. Even
the disciplined hard workers are feeling the effects of tiredness by the end
105 of the week.
The fourth of the factors which affect attention is the psychological state
of the audience while they are listening. The state of mind of listeners can
be separated into their arousal, and their motivation. Most of this book is
about how the speakers performance can be tailored to increase the interest
110 of the audience. And interest can be equated to arousal and motivation.
Thoughtful selection
The first important decision in making a selection of material is what you
160 are going to leave out, not what you are going to put in.
It is a mistake to try to pad the talk out with masses of information and
detail, in the belief that the audience will be impressed by your knowledge.
They wont be they will simply go to sleep. The amount of information
which can be absorbed in one session when listening is strictly limited. The
165 listening situation is quite different from sitting down with a book at a desk,
and making notes. When listening, it is not possible to do more than gain
an overall impression, and perhaps a handful of facts. Hard, densely packed
information cannot be communicated in talks; it is a mistake to try.
A coherent pattern
An early decision you must make when preparing a talk, is how are you
170 going to organize the material. Read through the notes you have gathered,
selecting what is most useful, and considering the best arrangement. No talk
which is nothing but detail from beginning to end will have much permanent
effect; nor will a talk which appears to make only one point. Research shows
quite clearly that the listeners remember better, and remember more, if they
175 have a sense of the shape of the talk. The listeners must be able to grasp the
structure of the talk: make sure that you make the overall pattern of your
presentation plain to the audience.
215 The first task, then, is to establish rapport with the audience, gaining its
confidence, and thereby making it prepared to give attention.
To assure that these important points are not missed, construct your
opening sentences from a check list, such as this. Dont launch into an
autobiography, each point needs only a single phrase, but it is useful for the
220 audience to know these things:
The job of the introductory sentences is to arouse interest in what you are
going to tell them, by telling them. Then the talk can go on to expand the
230 subject, assured of attention from the listeners.
5. Making notes
Script or notes?
One of the first problems a speaker faces when he or she starts to prepare his
250 presentation in earnest, is how is he going to record it so that he is reminded
as he talks? In other words, what sort of notes is he going to make?
The first question is, should you write down the talk and read it out, or
use some sort of note form? And should those notes be full and detailed, or
skeleton notes? To help solve this first problem, let me describe four ways of
255 preparing a talk, showing the advantages and disadvantages of each.
Written scripts
In many ways the most obvious thing to do, and often the first method
chosen by inexperienced and nervous speakers, is to write the talk out in full,
and read it out from the script. Anyone who has been to a conference where
this is done, knows that it is quite impossible to listen to the text being read
260 out. It is painfully monotonous, and has little to do with the experience of
talking to someone who is an expert in the subject. The process is only called
speaking by courtesy, and because a voice is used. Why, then, do people
write full scripts, and read them out? Partly because it seems to be expected of
them, partly because of the obvious advantage of a written script it gives the
265 speaker confidence. But the disadvantage is overwhelming: written language
is not spoken language.
Spoken language has two important differences from written language.
Firstly, speaking uses much repetition. Speakers tend to restart sentences
in different ways, trying to get across what they mean by different routes.
270 There is also much trying out of different words, and rhetorical repetition for
emphasis.
The second way in which spoken differs from written language is that
the choice of vocabulary is very different. Written vocabulary is formal, and
explicit. Spoken vocabulary tends to be familiar, and everyday. Writers, then,
275 use formal grammar, single expressions, and elaborate, abstract vocabulary:
speakers use intonation, repeat things until they are clear, and use everyday
words. There are great differences between spoken and written language, and
when written language is read out, it is less effective. If you read out written
language, your voice will naturally lack intonation. The structure of what you
280 say will be over formal, and the vocabulary will be too abstract.
Another disadvantage of reading is that the presenter loses eye contact with
the audience. Because he or she has to follow the text, it is impossible to
do more than glance up at his listeners from time to time, whereas someone
speaking spontaneously will naturally be looking round at the listeners.
285 When reading, a presenter also loses the chance to make gestures and arm
movements, which are naturally suppressed when reading from a script
because they seem artificial.
From notes
The third method, and the one which all experienced speakers recommend,
is to prepare the talk carefully, but to deliver it from notes. The great
advantages of this method are these: firstly it has flexibility, spontaneity and
openness. Feedback from the audience can vary the structure and content of
300 the talk to fit in with their needs and interests. The second advantage is that
there is eye-contact and natural gesture. The speaker can look at his audience
while he talks, and his gestures are a spontaneous reflection of the structure
of his thought.
Not prepared
A fourth method, worth mentioning for completeness, is speaking without
305 any written preparation at all. As a way of preparing a talk it has no advantages.
It should never be used except for unexpected invitations to speak. Without
notes, a talk usually lacks a plan and a structure, so speaking without notes
should be confined to very short speeches.
Part 1
1.
WHILE-READING
a. This book is
for people who
need to speak in
public as part of
their job.
1. Communicating in speech b. Reports,
proposals,
1. Read Chapter 1 and find out: meetings, training
of recruits,
a. Who the book is for. conferences,
symposia, etc.
c. A decent
standard of
b. Examples of verbal presentations. competence in
speaking can be
learned.
d. Speech came
c. The basic premise of the book. before writing; it
needs less effort
to understand
speech; it is more
d. Everything that characterises speech. immediate.
Part 2
1.
a. adapted to;
b. complicated;
2. The audience c. says;
d. limited,
1. Vocabulary e. allow
Find out the meaning of the following words: themselves;
f. changeable;
a. tailored (line 35) g. small amount
b. cumbersome (line 42) 2.
a. thinking
c. utters (line 58) about your
d. spare (line 61) audience.
b. depress or
e. indulge (line 64) encourage you.
f. fickle (line 67) c. the
audiences
g. paucity (line 68) judgment.
d. it will allow
you to know what
2. Complete the sentences with ideas from the text. kind of audience
a. The first stage in preparing a successful presentation is you may expect.
3.
a. Do they really
b. The audiences reaction can either or hear every word?
The sad fact is
c. The success or failure of your talk will depend on
that they do not
b. Their mind
d. Noting down your ideas about the audience before the presentation is important can go much
faster than the
because speakers voice
c. Everyones
3. Correct the sentences by quoting from the text: reading speed
a. The audience listens to everything you say. is much higher
than their talking
b. The speakers voice is faster than the peoples minds. speed
c. People talk faster than they read.
Texto Editores EFFECTIVE SPEAKING 13
THIRTEEN
AFTER-READING
A. Go through the several summaries you wrote and write a single summary text where you
explain everything you need to do in order to make a successful oral presentation.
Summary:
C. Join in pairs and choose a topic you like. Prepare an oral presentation in which you
apply everything you learned in this book about effective speaking.