City

of Montclair
Public Records Act Request Log 2016
Public
10day
Date Response
Determination FileID Description Departments DateProvided Notes
Received Letter
Deadline

Most current IT service contract and No responsive records; don't

1/19/2016 1/29/2016 1601 City Clerk Email 1/19/2016
all addendums contract IT services

List of addresses w/ open code Comm. Dev/Code Routed to Lustro 1/19

1/19/2016 1/29/2016 1602 Email 1/25/2016
violations July 2015December 2015 Enforcement R. Hargett responded 1/25

Routed to Parker, emailed back

2/3/2016 2/13/2016 1603 stale checks and bonds Finance Email 2/3/2016
response (no records)

residential/commercial building and Routed to Lustro 2/11

2/11/2016 2/21/2016 1604 sub/trade permits issued from 1990 Comm. Dev Email 2/18/2016 Merry provided PDF listing
present permits

2/16/2016 2/26/2016 1605 PRA log for 2015 City Clerk Email 2/16/2016 Emailed PRA log

Fwd to Lustro and

AST/UST haz material Jackson/Segalla 2/22
2/22/2016 3/3/2016 1606 Comm. Dev/Fire Email 2/29/2016
inspections/spills for 9150 Benson FD: No records 2/29
Lustro: no records 2/22

complete longitudinal Uniform Crime

Reporting (UCR) Part 1 crime point
incident data, in electronic format
Fwd to deMoet 2/29
(e.g., Excel file), from 01/01/2013 to
Christine Wolfe responded 3/1 to
12/31/2015, with the data
2/29/2016 3/10/2016 1607 Police Email 3/7/2016 let him know she was working on
containing information on the
it and would send him info ASAP
addresses where incidents took
3/7 Wolfe sent info
place, date and time of incidents,
case numbers of incidents, and UCR
crime classification of incidents

contracts with City and TKE Fwd to Hudson 3/2

Public
2/29/2016 3/10/2016 1608 Engineering between 2014 to Email 3/7/2016 Hudson/Finance: no records; no
Works/Engineering
present, payroll records of same contracts with TKE

vendor check information (uncashed

2/25/2016 3/6/2016 1609 Finance Email 3/1/2016 Fwd to Parker 3/1 (rec'd via fax)
checks)

Page 1 of 5
 City of Montclair
Public Records Act Request Log 2016
Public
10day
Date Response
Determination FileID Description Departments DateProvided Notes
Received Letter
Deadline
Fwd to Lustro 3/17
Building permits and certificates of
3/21 Found inspection records
3/17/2016 3/27/2016 1610 occupancy for 4949 Holt Blvd 10541 Comm. Dev Email 3/21/2016
and permit applications, no COIs
Monte Vista Ave
for either address

Fwd to deMoet 3/24

police data related to misdemeanor Christine gave estimate to
3/24/2016 4/3/2016 1611 Police Email 4/7/2016
arrests (see letter) requestor on 3/25 that records
would be provided by 4/7

Fwd to Lustro 3/29

Certificate of Occupancy, building
permits, building/zoning violations,
3/29/2016 4/8/2016 1612
etc. for 4221, 4231, 4241, and 4251
Evart Street
Certificate of Occupancy, building
permits, building/zoning violations,
etc. for 42054250 Evart Street
4/4/2016 4/14/2016 1613
(except 4221, 4231, and 4241); 4/4
modified request to just 4205 and
4225 Evart Street.
Per Merry: Request was made at
the counter the same day and
documents were provided at that
Comm. Dev Email 3/29/2016 time. The requestor said the
request is satisfied by those
documents received.
R. Hargett sent additional info on
4/4
Fwd to Lustro 4/4
4/5 Merry said none of these
addresses exist, R. Hargett said
Comm. Dev Email 4/4/2016 requestor modified request to
add only 4205 and 4225.
4/4 10am Hargett responded to
requestor, no violations

4/6 Lustro provided records, said

waiting for Deputy Fire Marshal
Property lines, building permits, soil
4/6/2016 4/16/2016 1614 Comm. Dev Telephone 4/18/2016 to provide further records
reports for 5017 Holt Boulevard
4/14 FD has none; will respond
on 4/18

Fwd to SL 4/14; responded same

4/14/2016 4/24/2016 1615 bldg permits for 10807 Ramona Comm. Dev Email 4/14/2016
day

Housing department citations,

building department citations,
government fines for violations of
building/safety codes, fire issues, Copies given and email
maintenance records/violations, forwarded to Gabe 4/26/16
4/26/2016 5/6/2016 1616 Comm. Dev N/A N/A
photographs, notes, inspection Requestor called and withdrew
records, and lawsuits/complaints request
related to unihabitable or unsafe
living conditions. 4180, 4190
Mission Blvd.

deMoet received request,

PD policy updates RE: AB4 and
5/9/2016 5/19/2016 1617 Police Email 5/9/2016 responded with PD Policy 428
SB674
and answered questions via email

Page 2 of 5
 City of Montclair
Public Records Act Request Log 2016
Public
10day
Date Response
Determination FileID Description Departments DateProvided Notes
Received Letter
Deadline
Received at front counter by
List of all owners on record for 5017 Laura
5/9/2016 5/19/2016 1618 Holt aka 5000 Brooks St. or 4990 Comm. Dev. Telephone 5/10/2016 Laura called and he said he will
Brooks St. come in to pick up info (we only
have contact for HUD)

5/6/2016 5/16/2016 1619 electronic purchase records Finance Email 5/10/2016 Don responded

adopting documents last 10 years:

Readiness to Serve Charge Potable
Water
Readiness to Serve Charge
Recycled Water
Potable Water Forward to Hudson 5/12
5/12/2016 5/22/2016 1620 PW N/A N/A
Recycled Water 5/16 IEUA cancelled request
Wastewater (Single/Multiple
Family)
EDU Connection Fee
EDU Volumetric Fee
New Water Connection Fee

Performed County website

search; attempted to call 5/23
Name of property owner(s) for 5000 number not in service; sent letter
5/23/2016 6/2/2016 1621 N/A 5/24 Letter 5/31/2016
and 4990 Brooks Street 5/24 notifying him that County
report printed and awaiting front
desk

FD inspections (hazardous waste,

Routed to M. Hudson and P.
6/6/2016 6/16/2016 1622 AST, UST) and wastewater info for PW/FD Email 6/6/2016
Segalla on 6/6
5064 Holt Blvd
460s for Council candidates 2012 &
6/13/2016 6/23/2016 1623 City Clerk Email 6/20/2016 Responded with FPPC docs
2014

Claims second request; first was

6/16/2016 6/26/2016 1624 state controller's report with names Finance Email 6/20/2016
never received

Building records for several

7/13/2016 7/23/2016 1625 Comm. Dev. Email 7/19/2016 Forwarded to Merry Westerlin
properties listed

7/20/2016 7/30/2016 1626 names and titles of all employees Finance/Personnel Email 7/21/2016 Forwarded to Don Parker 7/20
Forwarded to Angelic 7/20 with
Fire Incident and Investigation
$10 check
7/20/2016 7/30/2016 1627 report for a residential fire on June Fire U.S. Mail 8/10/2016
Angelic had Nancy call him on
28, 2016 at 4875 Denver Street
8/8 with update
Forwarded to Mikey and Marilyn
Cost Information Related to State of Economic
7/25/2016 8/4/2016 1628 Email 7/26/2016 7/25
the City Development
Marilyn responded 7/26
Code Enforcement report of a Forwarded to Merry Westerlin
liveable detached garage on 10275 8/8
8/8/2016 8/18/2016 1629 Code Enforcement Phone 8/8/2016
Del Mar Avenue; using in child Merry made documents available
support litigation same day

Page 3 of 5
 City of Montclair
Public Records Act Request Log 2016
Public
10day
Date Response
Determination FileID Description Departments DateProvided Notes
Received Letter
Deadline
Forwarded to Avels, Hudson, and
permits/certificates of ocupancy, Diaz on 8/25
hazardous materials/waste Comm. Dev, P. Works, 8/25Joe Rosales provided 2
8/25/2016 9/4/2016 1630 Email 8/29/2016
storage/disposal for and Fire inspections
4066 E. Mission Boulevard 8/29Merry provided 2 docs,
Nancy provided 1

building permits 10143 fremont

9/12/2016 9/22/2016 1631 C. Dev Email 9/13/2016 Forwarded to Merry on 9/12
avenue

building permits/certs of occ for

Forwarded to Merry and Angelic
9/13/2016 9/23/2016 1632 4650 Arrow Highway; fire or health C. Dev/Fire Email 9/19/2016
9/14
hazmat permits
records related to hazardous
Forwarded to Angelic 9/14
9/14/2016 9/24/2016 1633 materials, USTs, and ASTs for 10385 Fire Email 9/22/2016
Rec'd records from Nancy 9/15
Central Avenue

Forwarded to Merry/Marilyn
9/22
buildings permits for
10/3 called and found out his
9/22/2016 10/2/2016 1634 structures/USTs/etc for 10796 C. Dev Telephone 10/3/2016
record needs predate the City's
Fremont Avenue
existence, referred him to County
for septic tank permit info

FWD to Randy/Don 10/24

Business License for 4980 Holt 10/24No records (Code
10/24/2016 11/3/2016 1635 Finance Email Ongoing
Boulevard (Quick Cash Service) Enforcement will pursue for
compliance)

Code Enforcement/Inspection Forward to Marilyn/Merry 10/25

10/25/2016 11/4/2016 1636 records from 12001 to 102016 for C. Dev Email 10/26/2016 Merry responded to requestor
4200 & 4240 Kingsley with documents 10/26

Forward to Avels/Christine Wolfe

All calls for service/crime reports for on 11/2 (5:45 pm)
11/2/2016 11/12/2016 1637 Police Email 11/3/2016
4200 & 4240 Kingsley Christine emailed requestor, not
discloseable

Police Department Policy Manual Avels received request, compiling

11/7/2016 11/17/2016 1638 Police Email 11/15/2016
and other info info and will respond directly

11/14 forwarded to Merry and

Records related to the LA Fitness in Avels, received files from Merry
11/14/2016 11/24/2016 1639 Comm. Dev and Fire Email 11/15/2016
Montclair and Nancy, forwarded to
requester 11/15

new mobile towers const after

Fwd to Marilyn/Merry 11/23
11/23/2016 12/3/2016 1640 1/1/15, and records for new tower Comm. Dev. Email 12/1/2016
Silvia emailed info/docs on 12/1
at 10385 Central Ave

Page 4 of 5
 City of Montclair
Public Records Act Request Log 2016
Public
10day
Date Response
Determination FileID Description Departments DateProvided Notes
Received Letter
Deadline
Forwarded to Marilyn/Merry on
11/23
building permits, architectural
12/5 Merry sent 74MB file size; I
records, specifications for original
11/23/2016 12/3/2016 1641 Comm. Dev. Email 12/6/2016 emailed IT asking if we can host,
Montclair plaza construction and
sent notice to requestor that I will
remodels including 1979
send a link tomorrow
Emailed Dropbox link on 12/6
Forwarded to Marilyn/Merry on
11/28
11/28/2016 12/8/2016 1642 Permit Log Comm. Dev. Email 12/5/2016 Merry responded 12/5 with 9
years of permit info, requestor
said it is sufficient
Records and info related to PD costs
Christine Wolfe responded with
12/5/2016 12/15/2016 1643 for responding to Montclair High Police Email 12/7/2016
requested information
School walkout protest
building permit records 8901 Rose
12/20/2016 12/30/2016 1644 Comm. Dev. Email 12/20/2016 Forwarded to Merry 12/20
Avenue, Montclair
Emailed that we will respond by
the end of the week of January
3rd, forwarded to
AST/UST haz material Avels/Merry/Marilyn, Avels will
12/21/2016 12/31/2016 1645 inspections/spills for 5445 Moreno Comm Dev/Fire Email 1/3/2017 get FD to forward records over
Street break
1/3 Nancy FD emailed no
records, followed up with Merry
responded 1/3 no records

Page 5 of 5