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Basic Information
Users Guide
(This Document)
Basic Operations
Troubleshooting Reference Guide CD-ROM
Copying Instructions
Copying Guide CD-ROM
Fax Instructions
Facsimile Guide CD-ROM
To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your
system, please download it from the Adobe Systems Incorporated website.
To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your
system, please download it from the Adobe Systems Incorporated website.
Chapter 3 Troubleshooting
Chapter 4 Appendix
Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.
vi
Chapter 3 Troubleshooting
Chapter 4 Appendix
vii
viii
Examples: [Start]
[Stop]
ix
R&TTE Directive
This equipment (F188900) conforms with the essential
requirements of EC Directive 1999/5/EC and is usable in EU.
We declare that this product conforms with the EMC
requirements of EC Directive 1999/5/EC at nominal mains input
230 V, 50 Hz although the rated input of the product is
220 V-240 V, 50/60 Hz.
Use of shielded cable is necessary to comply with the technical
requirements of EMC Directive.
If you move to another EU country and are experiencing trouble
please call the Canon Help Desk.
(For Europe Only)
Canon Inc./Canon Europa N.V.
Laser Safety
This product is certificated as a Class 1 laser product under IEC60825-1:1993 and
EN60825-1:1994. This means that the product does not produce hazardous laser
radiation.
Since radiation emitted inside the product is completely confined within protective
housings and external covers, the laser beam cannot escape from the machine
during any phase of user operation. Do not remove protective housings or external
covers, except as directed by the equipments Reference Guide.
CAUTION
Use of controls, adjustments, or performance of procedures other than those
specified in this manual may result in hazardous radiation exposure.
xi
EMC Directive
This equipment conforms with the essential requirements of EC Directive 89/336/
EEC.
We declare that this product conforms with the EMC requirements of EC Directive
89/336/EEC at nominal mains input 230V, 50Hz although the rated input of the
product is 220-240 V, 50/60 Hz.
Useof shielded cable is necessary to comply with the technical requirements of
EMC Directive.
xii
Trademarks
Canon, the Canon logo, and iR are trademarks of Canon Inc.
Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated.
Microsoft, Windows, and Windows NT are registered trademarks of Microsoft
Corporation (US) in the United States and other countries.
Windows Server is a trademark of Microsoft Corporation in the United States and
other countries.
Other product and company names herein may be the trademarks of their
respective owners.
xiii
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON
INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES
RESULTING FROM THE USE OF THIS MATERIAL.
xiv
xv
Installation
WARNING
Do not install the machine near alcohol, paint
thinner, or other flammable substances. If
flammable substances come into contact with
electrical parts inside the machine, it may result in
a fire or electrical shock.
Do not place the following items on the machine.
If these items come into contact with a
high-voltage area inside the machine, it may result
in a fire or electrical shock. If the following items
are dropped or spilled inside the machine,
immediately turn OFF the main power switch and OFF
disconnect the power cord from the power outlet.
Then contact your local authorized Canon dealer.
- Necklaces and other metal objects
- Cups, vases, flowerpots and other containers filled with water or liquids
xvi
xvii
xviii
Handling
WARNING
Do not attempt to disassemble or modify the machine. There are high-temperature
and high-voltage components inside the machine which may result in a fire or
electrical shock.
If the machine makes unusual noises, or gives off smoke, heat, or unusual smells,
immediately turn OFF the main power switch, and disconnect the power cord from
the power outlet. Then contact your local authorized Canon dealer. Continued use of
the machine in this condition may result in a fire or electrical shock.
Do not use highly flammable sprays near the machine. If gas from these sprays
comes into contact with the electrical components inside the machine, it may result
in a fire or electrical shock.
To avoid damage to the power cord and creating a fire hazard, always turn OFF the
main power switch, and unplug the interface cable when moving the machine.
Otherwise, the power cord or interface cable may be damaged, resulting in a fire or
electrical shock.
Do not drop paper clips, staples or other metal objects inside the machine. Also, do
not spill water, liquids or flammable substances (alcohol, benzene, paint thinner, etc.)
inside the machine. If these items come into contact with a high-voltage area inside
the machine, this may result in a fire or electrical shock. If these items are dropped or
spilled inside the machine, immediately turn OFF the main power switch, and
disconnect the power cord from the power outlet. Then contact your local authorized
Canon dealer.
xix
Finisher-U1
xx
Turn OFF the control panel power switch for safety when the machine will not be used
for a long period of time, such as overnight. Also, turn OFF the main power switch,
and disconnect the power cord for safety when the machine will not be used for an
extended period of time, such as during consecutive holidays.
xxi
xxii
xxiii
Other Warnings
WARNING
For cardiac pacemaker users:
This product generates a low level magnetic field. If you use a cardiac pacemaker and
feel abnormalities, please move away from the product and consult your doctor.
xxiv
Reference Guide
Contains the basic operation instructions, daily maintenance, and troubleshooting
instructions.
Copying Guide
Contains the Copying function instructions.
Facsimile Guide
Contains the Facsimile function instructions.
Reference Guide
Contains the basic operation instructions, daily maintenance, and troubleshooting
instructions.
xxv
Remote UI Guide
Contains the Remote User Interface instructions.
Network Guide
Contains the Network Connectivity and setup instructions.
Facsimile Guide
Contains the Facsimile function instructions.
NOTE
The Super G3 FAX Board CD-ROM comes with the optional Super G3 FAX Board-T1.
xxvi
System Requirements
The User Manual CD-ROM Menu can be used in the following system
environments.
Windows
Windows 98
Windows Me
Windows NT (Service Pack 3 or later)
OS
Windows 2000 (Service Pack 3 or later)
Windows XP (Service Pack 1a or later)
Windows Server 2003
Memory The memory required to run the above operating systems
Computer A computer that can run the above operating systems
Display A resolution of 1024 pixels 768 pixels or higher
IMPORTANT
Depending on the configuration of your computer, some functions may not operate
correctly. If the PDF manual does not open from the CD-ROM Menu, open the PDF file
directly from the [manuals] folder on the User Manual CD-ROM.
xxvii
b c
xxviii
This chapter describes what you should know before using this machine, such as parts and
their functions, how to turn ON the main power, and so on.
1-1
Installation Precautions
Avoid Installing the Machine in the Following Locations
1
Before You Start Using This Machine
Plug the machine into a standard 220-240 V AC, three-wire grounded outlet.
Make sure that the power supply for the machine is safe, and has a steady
voltage.
Do not connect the power cord to a multi-plug power strip, as this may
cause a fire or electrical shock.
Provide enough space on all sides and the top of the machine for
unrestricted operation.
1
more than 100 mm
1101 mm
(1198 mm*)
* When the left cover of the main unit is opened and the auxiliary tray of the Additional
Finisher Tray-C1 is extended.
If you intend to move the machine, even to a location on the same floor of
your building, contact your local authorized Canon dealer beforehand.
Grasp
these
Grasp these handles.
handles.
1
Before You Start Using This Machine
OFF
Do not turn the main power switch OFF or open the front covers while the
machine is in operation. This may result in paper jams.
Do not use flammable sprays, such as spray glue near the machine. There
is danger of ignition.
1
OFF
Remote UI
Using the Remote User Interface (optional) See the Remote UI Guide
External View
b a
c d e
1
f
e
d
b a
f g a
1
h i j
Before You Start Using This Machine
k
d
d
e
Functions.
m [Stop] key
x [2 on 1] key
Press to stop copying or scanning.
Press to set 2 on 1 copying.
n [Start] key
y[ ] key
Press to start copying, scanning and sending
Press to increase the value for various settings.
fax.
Also press to see the next item in the menu.
o [Clear] key
z [Frame Erase] key
Press to clear entered alphanumeric characters.
Press to set frame erase for copying.
p Main Power indicator
a [OK] key
Lights when the main power switch is turned ON.
Press to accept a set function or mode.
q [Log In/Out] key
b [Two-Page Separation] key
Press to enter password for the machine (Enter
Press to set two-page separation.
password Press [Log In/Out] to enable
Copy and Fax functions. Press [Log In/Out] c[ ] key
again after operations to return to the screen for Press to decrease the value for various settings.
entering password). To register a password, Also press to see the previous item in the menu.
ADD. FUNCTIONS SYSTEM SETTINGS
MANAGE DEPT. ID. d [Two-Sided] key
Press to set Two-Sided mode.
r Error indicator
Flashes or lights when an error has occurred. e [Copy Ratio] key
Press to enlarge or reduce copy ratio.
s [Tone] key
Connects to information services, which accept
tone dialing only, even if you are using a rotary
pulse line. (The optional Super G3 FAX
Board-T1 and Fax Panel-A1 are required.)
1 Make sure that the power plug is firmly inserted into the
power outlet.
WARNING
Never remove or insert the power plug with wet hands. This can cause an
electrical shock.
INITIALIZING...
1
The screen below is displayed when the machine is ready to scan.
IMPORTANT
If you turn OFF the main power, wait at least 10 seconds before turning the main
power back ON.
NOTE
The standard settings are selected at power ON.
The standard copy settings are as follows:
- Copy Ratio: Direct (100 %)
- Paper Selection: Auto Paper Selection
- Copy Density: Auto Density Control
- Copy Quantity: 1
- Image Quality: TEXT
- Copy Function: One-sided Copy
You can change the standard copy settings. (See the Copying Guide.)
You can reserve a job when the display above appears. (See the Copying Guide.)
ENTER DEPT.ID
Enter the Department ID using the numeric keys, and press [OK].
1 ENTER DEPT.ID
1234567
Before You Start Using This Machine
DEPT.ID PASSWORD
*******
NOTE
If the Department ID Management is set to <ON>, the message <ENTER DEPT.
ID> appears. For details about entering the Department ID and password, see
After Turning the Power On, in the Reference Guide.
<DEPT. ID PASSWORD> is displayed even if the password has not been set. In
this case, press [OK] to enter the Standby mode.
For details about the Department ID Management, see Department ID
Management, in the Reference Guide.
ON/OFF
ABC DEF
T
OK
NOTE
The power consumption at Sleep mode can be set in the Additional Functions menu.
(See Energy Consumption in the Sleep Mode, in the Reference Guide.)
The length of time taken by the machine to enter the Sleep mode can be set in Additional
Functions menu. (See Auto Sleep Time, in the Reference Guide.)
The machine does not enter the Sleep mode if the machine is scanning or printing. (See
Auto Sleep Time, in the Reference Guide.)
The machine can receive and print documents from a personal computer even when it is
in the Sleep mode. Fax documents can also be received while the machine is in the
Sleep mode.
NOTE
If you use the PBX, see the Facsimile Guide.
NOTE
Super G3 FAX Board-T1 is required.
The default setting is <TOUCH TONE>.
1
Before You Start Using This Machine
ADD. FUNCTIONS
3.FAX SETTINGS
When you press [OK], the <FAX SETTINGS> menu appears.
FAX SETTINGS
1.USER SETTINGS
When you press [OK], the <USER SETTINGS> menu appears.
USER SETTINGS
5.TEL LINE TYPE
1
5 Press [ ] or [ ] to select <TOUCH TONE> or <ROTARY
ADD. FUNCTIONS
6.TIMER SETTINGS
When you press [OK], the <TIMER SETTINGS> menu appears.
TIMER SETTINGS
1.DATE&TIME SETTING
When you press [OK], the <DATE&TIME SETTING> menu appears.
5 Press [OK].
The time is set and the display returns to the <TIMER SETTINGS> menu.
TIMER SETTINGS
2.DATE TYPE SELECT
6 Press [Stop] to return to the Standby mode.
USER SETTINGS
1.UNIT TELEPHONE #
3 Enter the units fax/telephone number using the numeric keys
(max. 20 digits, including spaces), and press [OK].
UNIT TELEPHONE #
+1234567
To enter a plus sign (+) before the number, press # .
To delete a previous number, press [ ] or [Clear]. To delete the entire entry,
press and hold [ ] or [Clear].
USER SETTINGS
2.UNIT NAME
3 Enter the units name using the numeric keys, and press [OK].
UNIT NAME :A
CANON
You can enter up to 24 characters for the units name.
This chapter describes how to load paper, and how to replace toner cartridge.
2-1
DRAWER 1 :A4
CAUTION
When loading paper, take care not to cut your hands on the edges of the paper.
IMPORTANT
The message also appears if the selected paper drawer is not fully inserted into the
machine. Once you properly insert the paper drawer, the message will disappear.
NOTE
If the above message appears during printing, the remaining prints are automatically
made after you load the correct paper.
To cancel printing, press [Stop]. (See Canceling a Job, in the Reference Guide)
The following paper sizes can be loaded in the paper drawers: A3, A4, A4R, A5.
For details of available paper stock which can be loaded in the paper drawers, see
Available Paper Stock, on p. 4-4.
Routine Maintenance
2 Open a package of paper, and remove the paper stack from
the package.
NOTE
For high-quality print output, use paper recommended by Canon.
Routine Maintenance
CAUTION
When loading paper, take care not to cut your hands on the edges of the
paper.
NOTE
Each paper drawer holds about 250 sheets of paper (80 g/m2).
For more information on the print direction of preprinted paper (paper which has
2 logos or patterns already printed on it), see Relationship between Original
Orientation and Preprinted Paper Output Chart, in the Reference Guide.
Routine Maintenance
If the output paper is curled severely, reloading the paper by turning it over may
sometimes relieve a curl of paper.
5 Gently push the paper drawer back into the machine until it
clicks.
CAUTION
When returning the paper drawer to its original position, be careful not to
get your fingers caught, as this may result in personal injury.
IMPORTANT
Never place paper or any other items in the open part of the paper drawer next to
the paper stack. Doing so may cause paper jams.
Routine Maintenance
PREPARE NEW TONER
OUT OF TONER
CHANGE TONER
WARNING
Do not throw used toner cartridges into open flames, as they may ignite the
toner remaining inside the cartridge, and result in burns or a fire.
IMPORTANT
Use only the toner cartridge recommended for use on this machine.
NOTE
After the message <TONER LOW/PREPARE NEW TONER> appears, approximately
100 prints can still be made. However, since this number may vary depending upon the
original, it is recommended to replace the toner cartridge soon after the <TONER LOW/
PREPARE NEW TONER> message appears.
If the toner runs out during a print job, the machine will start printing the remaining pages
automatically after you replace the toner cartridge.
2
Routine Maintenance
2 While pushing down the release tab, turn the toner cartridge
in the direction of the arrow in the illustration below.
Release Tab
Routine Maintenance
4 Rock the new toner cartridge five or six times to distribute the
toner evenly inside the cartridge.
WARNING
Do not throw used toner cartridges into open flames, as they may ignite
the toner remaining inside the cartridge, and result in burns or a fire.
IMPORTANT
If the toner is not distributed evenly inside the cartridge, the printing quality
deteriorates.
2
Routine Maintenance
6 Hold the toner cartridge with one hand, and remove the seal
by pulling it out with the other hand.
2
7 Turn the toner cartridge in the direction of the arrow.
Routine Maintenance
IMPORTANT
Turn the toner cartridge fully until it locks into place.
2
Routine Maintenance
CAUTION
When closing the front cover, be careful not to get your fingers caught, as
this may result in personal injury.
IMPORTANT
Be sure to clean the roller every time you replace the toner cartridge. See Fuser
Roller Cleaning, in the Reference Guide.
This chapter describes what to do in response to paper jams and in response to an error
message display.
3-1
PAPER JAM
OPEN LEFT COVER
3
PAPER JAM
Troubleshooting
Troubleshooting
the jammed paper gently to prevent the toner on the paper from scattering and
entering your eyes or mouth. If toner enters your eyes or mouth, wash them
immediately with cold water and immediately consult a physician.
b
c
IMPORTANT
If the machines power is turned OFF when there is a paper jam, detection of paper
3 jams in the paper drawers is not possible after the power is turned back ON. Clear
paper jams without turning the power OFF.
Troubleshooting
If a paper jam occurs in the feeder, you cannot continue operating the machine.
Follow the directions on the LCD display to clear the paper jam. (See Feeder
(DADF-P1), in the Reference Guide.)
NOTE
Some areas that are shown to have paper jams may not actually have paper jams.
However, always check all locations indicated on the Control Panel in the order that
is given.
Self-Diagnostic Display
The machine is equipped with a self-diagnostic function.
Self-diagnostic (error) messages appear on the LCD display when:
printing
cannot be performed because of an operational error. 3
you need to make a decision or take some action during scanning or printing.
Troubleshooting
CHANGE PAPERSIZE
Cause It is possible that the paper size detected automatically by the paper drawer
does not match the actual paper size. Another possibility is that the paper size
selected for the stack bypass in the <SELECT PAPER SIZE> menu does not
match the paper size actually set on the stack bypass.
Remedy Make sure the actual paper size matches the selected paper size. Set the
correct paper size.
CHECK DOCUMENT
CLEANING/PLEASE WAIT
DATA ERROR
Cause You have tried to copy an original that is too long for using the feeder.
Remedy Scan it on the platen glass.
Troubleshooting
Remedy Open the feeder cover and check for jammed document.
INITIALIZING...
Cause This message is displayed when the main power is turned ON.
Remedy Wait until the message disappears.
LOAD PAPER
NO APPROPRIATE SIZE
Cause Although <AUTO> is selected when copying, paper of suitable size is not set in
the paper drawer nor on the stack bypass.
Remedy Select the paper size, or set the copy ratio.
If you press [Start] while this message is displayed, the paper with the least
margin is selected automatically and printing starts.
3
NO CONTROL CARD/INSERT CONTROL CARD
Troubleshooting
Cause The control card is not inserted into the card reader.
Remedy Insert the control card into the card reader.
NO DOCUMENT/CHECK FEEDER
Cause There are only few staples remaining in the staple cartridge.
Remedy Replace the staple cartridge.
Troubleshooting
Cause An original jam or paper jam has occurred, preventing you from making prints.
Remedy Remove paper from the machine following the guidance. If you open a cover
during printing, this message also appears. In such a case, open the cover
again and check if there is any jammed paper. If you find any, remove it, and
close the cover. Then the message disappears.
Cause [Stop] has been pressed while scanning the original using the feeder.
Remedy Press [OK], and set the original again.
SYSTEM ERROR/Exxx*
3
Cause An error of some kind has occurred in the machine.
Troubleshooting
Remedy Turn OFF the main power, wait for more than 10 seconds, then turn it ON again.
If this does not solve the problem, unplug the machine and contact your local
authorized Canon dealer.
* xxx stands for a number.
Cause The machine cannot staple the printouts because too many sheets of paper
have been printed out.
Remedy The printouts are simply collated without stapling. If necessary, reduce the
number of pages in the document and print again.
4-1
Copy Printer
Previous job
Next job Scanning Receiving
Printing Printing
data data
Scanning data O O O
4 Copy
Printing O
Appendix
Scanning data O O O
Direct TX O O O
Memory TX O O O O
Fax
Memory RX O O O O
Printing of Auto RX
O
Documents
Receiving data O O O O
Printer
Printing O
Appendix
Printing O O O O
Heavy 1*2 O O
Heavy 2*3 5 O
Heavy 3*4 5 O
Bond*5 O O
Transparency*6 5 O
Envelopes 5 O
Labels 5 O
*1 From 64 g/m2 to 80 g/m2
*2 From 81 g/m2 to 90 g/m2
*3 From 91 g/m2 to 105 g/m2
*4 From 106 g/m2 to 128 g/m2
*5 From 75 g/m2 to 90 g/m2
*6 Use only A4 transparencies made especially for this machine.
(O: Can be used : Cannot be used)
IMPORTANT
It is recommended not to use the paper with anything printed on the back.
Appendix
95 mm 148 mm to
Free Size 5 O
297 mm 432 mm
NOTE
For details about how to load paper, see the following pages:
- Paper drawer: Loading Paper, in the Reference Guide.
- Stack bypass: Making Prints Using the Stack Bypass, in the Reference Guide.
Paper drawers 2, 3, 4 are optional for iR2016, and drawers 3, 4, for iR2020.