Cashiers

POSITION AND COMPETENCY PROFILE
PCP No. ______
Revision Code: 00
Department of Education
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Administrative Aide IV
Cash Clerk I
Cash Division, Educational Development Project Implementing Task Force
Cashier III, Cashier IV, Cashier V
None
Salary Grade
Effectivity Date
Page/s
JOB SUMMARY
Provides clerical support in the safekeeping, receipt and disbursement of money in the Central/ Field Offices and in releasing checks
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Completion of 2 years studies in college
Experience None required
Eligibility Career Service (Sub-Professional) First Level Eligibility
Trainings None required
B. Preferred Qualifications
Education Completion of at least 2 years of college
Eligibility Career Service (Subprofessional) First Level Eligibility
Trainings 4 hours relevant training
PCP No. ______
Revision Code: 00
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Administrative Aide VI
Cash Clerk II
Cashier
none
Salary Grade
Effectivity Date
Page/s
JOB SUMMARY
B. Preferred Qualification
Education Completion of at least 2 years relevant studies in college
PCP No. ______
Revision Code: 00
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Administrative Assistant II
Cash Clerk III
None
JOB SUMMARY
Salary Grade
Effectivity Date
Page/s
Education Completion of at least 2 years relevant studies in college
Experience 2 years relevant experience
Eligibility Career Service (Subprofessional)First Level Eligibility
PCP No. ______
Revision Code: 00
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Administrative Officer I
Cashier I
Cash Division, Educational Development Project Implementing Task Force,
National Science Teaching Instrumentation Center
None
JOB SUMMARY
Manages, controls and conducts cash collections, disbursements and other cashiering functions in DepEd
Education Bachelors Degree relevant to the job
Eligibility Career Service (Professional) Second Level Eligibility
Salary Grade
Effectivity Date
Page/s
10

PCP No. ______
Revision Code: 00
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Adminstrative Officer III

Cashier II
Cash Division, Division Office
Cashier III, Administrative Officer V (Division Office)
None
Salary Grade
14
Effectivity Date
Page/s
JOB SUMMARY
Manages, controls and conducts cash collections, disbursements and other cashiering functions in the Division
Experience 1 year relevant experience
PCP No. ______
Revision Code: 00
Position Title
Parenthetical Title
Administrative Officer V
Cashier III
Salary Grade
18
Office Unit
Reports to
Position Supervised
Cash Division, Educational Development Project Implementing Task Force,

Regional Office
Cashier IV (for Central Office), Division Chief (for Educational Development
Project Implementing Task Force & Regional Office)
Cash Clerk
Effectivity Date
Page/s
JOB SUMMARY
Manages, controls and conducts cash collections, disbursements and other cashiering functions in the regional level
PCP No. ______
Revision Code: 00
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Supervising Adminstrative Officer

Cashier IV
Cash Division
Cashier V
Cashier, Cash Clerk, Administrative Officer
Salary Grade
Effectivity Date
Page/s
22
JOB SUMMARY
Supervises the safekeeping, receipt and disbursement of money in the Central Office.
Education Bachelors Degree relevant to the job with at least 30 units in Masters program
POSITION COMPETENCY PROFILE
PCP No. ______
Revision Code: 00
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Chief Administrative Officer

Cashier V
Cash Division
Assistant Seceretary, Undersecretary
Cashier I, II ,III, IV, Cash Clerk, Disbursing Officer II
Salary Grade
Effectivity Date
Page/s
JOB SUMMARY
Provides overall direction for compliance to laws, rules and regulations on cash management training and development of cash personnel
24
B. Preferred Qualification
Education Masters Degree
Experience 8 years relevant experience, 3 years of which involved management and supervision
PCP No. ______
Revision Code: 00
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Administrative Aide VI
Disbursing Officer I
Regional Office, Division Office, Cash Division, Secondary School
Cashier III, Cashier V for Central Office Disbursing Officers
None
Salary Grade
Effectivity Date
Page/s
JOB SUMMARY
Assists in the collection, disbursement, accounting , recording, reporting and remittances of funds for receipt , custody, payment, disbursement and releasing of checks
Education
Experience
Eligibility
Trainings
Education
Experience
Eligibility
Trainings
Completion of 2 years of studies in college

None required
Career Service (Subprofessional) First Level Eligibility
None required
Completion of at least 2 years studies in college, with 6 units in accounting
None required
4 hours relevant training
PCP No. ______
Revision Code: 00
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Administrative Assistant II
Disbursing Officer II
Cash Division, Teachers Camp, Secondary School
Cashier III, School Principal
None
JOB SUMMARY
Salary Grade
Effectivity Date
Page/s
Collects, disburses, accounts for, records, reports and remits funds for receipt, custody, payment and duisbursement
Experience 1 year relevant experience
Trainings
Education
Experience
Eligibility
Trainings

Completion of at least 2 years in college, with 9 units in accounting
2 years relevant experience
DUTIES AND RESPONSIBILITIES

Cash Clerk I (CO)
1. Assists the cashiers in counting, verifying and segregating money and checks
2. Prepares a list of various denominations of currency notes
3. Assists the cashiers in putting money in pay envelopes
4. Assists the collectiong and disbursing officer reconciling records of disbursements, collections and deposits with cash books
5. Assists cashiers in withdrawing cash advance for salaries and wages
6. Assists in the preparation of reports of disbursements, collections and deposits
Cash Clerk I
1.
2.
3.
4.
Counts, verifies and segregates money and checks and turns over collections to supervisor.
Collects fees and helps the collecting and disbursing officer reconcile records of disbursements with cash books
Assists the cashier in withdrawing cash for salaries and wages.
Prepares daily collection reports/records
Cash Clerk II
1. Receives and counts cash and checks, issues receipts for money received and classifies receipts by accounts
2. Maintains cash books and balances and reconciles cash counts
3. Collects school fees during registration and assists the collecting and disbursing officer reconcile records of disbursements with cash books
4. Assists the Cashier in withdrawing cash for salaries and wages.
5. Prepares daily collection reports and cash receipt vouchers and other documents to ledger and account books
Cash Clerk III

1. Receives and remits to the cashier daily cash collections and verifies, reviews and consolidates collection reports
2. Records and reports discrepancies and adjustments in collections
3. Collects school fees during registration and assists the collecting and disbursing officer reconcile records of disbursements with cash books
4. Assists the cashier in withdrawing cash for salaries and wages
5. Prepares daily collection reports and cash receipt vouchers and other documents to ledger and account books
Cashier I CO)
1. Takes custody of all cash funds and implements control procedures to safeguard said funds
2. Negotiates bank transactions such as encashment of payroll, bank deposits and bank withdrawals
3. Ensures the proper maintenance of records of cash receipts and disbursements pursuant to government rules and regulations
4. Ensures the proper use, maintenance and control of accountable forms such as official receipts, petty cash vouchers and the like
5. Records and maintains cash registry book for all types of collections
Cashier I (DO)
3. Undertakes payroll distribution and other disbursements
4. Distributes to collecting and disbursing officers cash advances for salaries and wages and reviews statements of accounts and current and replenishment
vouchers
7. Controls and releases approved checks to DepEd creditors
9. Prepares replenishment reports, collection and deposit reports and other cash reports
10.Prepares disbursement reports
Cashier II (CO)
7. Processes checks and advice of checks issued and cancelled
8. Draws cash adavnce for salaries and wages, seminar, workshop as special disbursing officer
9. Prepares report of collection and deposits, disbursement and checks issued and cancelled
Cashier II (DO/RO)

1.
2.
3.
4.
5.
Takes custody of all cash funds and implements control procedures to safeguard said funds
Negotiates bank transactions such as encashment of payroll, bank deposits and bank withdrawals
Undertakes payroll distribution and other disbursements
Ensures the proper maintenance of records of cash receipts and disbursements pursuant to government rules and regulations
Prepares accountable forms and ensures the proper use, maintenance and control of accountable forms such as official receipts, petty cash vouchers and the
like
8. Prepares replenishment reports, collection and deposit reports and report of checks issued and cancelled
Cashier III (CO)
1. Supervises and participates in the custody of all cash funds and implements control procedures to safeguard said funds
3. Receives collection from lower level cashiers, deposits collection daily, and notes trends in daily cash position
6. Records and maintains cash registry book for from all types of collections
7. Prepares report of collection and deposits, disbursement and checks issued and cancelled
8. Controls payroll and prepares vouchers for salaries and wages
9. Draws cash adavnces for salaries and wages, seminars, workshops as special disbursing officer
10.Prepares monthly report on accountability for accountable forms
11. Verifies and pays salaries and wages, overtime pay and other disbursements
12. Secures and encashes checks for cash advances
13. Verifies the posting of cash advances, disbursements, collection and deposits
14.Submits required reports
Cashier III (RO)
1. Supervises and participates in the custody of all cash funds and implements control procedures to safeguard said funds
3. Undertakes payroll distribution and other disbursements
4. Receives collection from lower level cashiers, deposits collection daily, and notes trends in daily cash position
9. Draws cash advances for salaries and wages, seminars/workshops as special disbursing officer
10. Records and maintains cash registry book for from all types of collections

11.Reviews and signs official correspondence and attends to employee claims and queries.
12.Prepares replenishment reports, collection and deposit reports and report of checks issued and cancelled.
13.Prepares monthly report of accountability for the accountable forms.
14. Prepares payment of cash for payrolls and vouchers
15. Verifies and pays salaries, overtime pay and traveling expenses vouchers
16. Computes and deducts insurance premium, government taxes and other payroll deductions
17. Supervises the preparation of payrolls, vouchers and pay envelopes
18. Receives payments for fees and other obligations
19.Classifies and counts cash and balances total collections
20. Maintains official cash books
21.Renders report on accountable forms
22. Pays salaries and wages and other disbursements
23.Prepares report of collections and deposits
24. Prepares report of disbursements
25. Accounts for cash advances received
26.Deposits daily collection or whenever the amount reachers P500,000.00
27.Prepares remittance advice
28. Prepares statement of cash accountability
29.Supervises accounts for receipts and custody of disbursements of funds
30.Secures and encashes checks for cash advances
31.Verifies posting of cash advances, disbursements, collections and deposits
32. Prepares correspondence and other papers for signature of head
33. Supervises a group employees engaged in cashiering and disbursing
34. Issues and signs checks in payment of obligations
35. Keeps summary balance of monthly cash disbursements ceiling
36. Submits required reports
Cashier IV (CO)
1. Supervises, accounts for, and is directly responsible for the receipt, custody and disbursement of funds
2. Reviews and signs official correspondence and periodic reports of collections and disbursements
3. Supervises the posting of receipts and disbursements and attends to employee claims and complaints
4. Recommends guidelines on internal control structure, system and procedures on proper custody of funds
6. Records and maintains cash registry book or all types of collections, deposits and disbursements
7. Reviews collection, deposit and disbursement report
8. Signs checks and advice of checks issued and cancelled

9. Draws cash advances for salaries and wages, seminar workshops as special disbursing officer
10. Prepares monthly report of accountability for the accountable forms
Cashier V
1. Provides overall direction to assure compliance with existing laws, rules and regulations in the disposition of funds
2. Implements policies, rules and regulations on proper custody of funds
3. Oversees the implementation of e-NGAS
4. Oversees the implementation of LBP e-MDS
5. Reviews guidelines on internal control structure, system and procedures on proper custody of funds
6. Reviews cash management procedures and methods and recommends changes as needed
7. Provides inputs to technical team in designing and implementing changes in the system related to cash management
8. Controls NCA balances
9. Issues checks
10. Sign checks and advice of checks issued and cancelled
11. Signs reports of collections and deposits, reports of checks issued, reports of accountability for the accountable forms
12. Serves as facilitator, resource speaker and consultant for training and development
Disbursing Officer I (CO)
1. Prepares cash payment for payables/ vouchers
2. Assists in verification and payment of salaries, overtime and traveling expense vouchers
3. Draws cash advance for trainings as designated disbursing officer
5. Prepares report of checks issued and cancelled
7. Computes and deducts government taxes and other payroll deductions
8. Assists in preparation of remittances to other government agencies
9. Accounts for receipts custody and disbursement of funds
10. Posts payrolls and vouchers paid for cash advances received
11.Delivers advice of daily checks issued to banks
Disbursing Officer I
1. Prepares payment of cash for payables/ vouchers
2. Assists in verification and payments of salaries, overtime and traveling expenses vouchers
3. Computes and deducts premiums, government taxes and other payroll deductions and verifies signatures on payrolls
4. Prepares payrolls, vouchers and pay envelopes
5. Assists in preparation of remittances to other government agencies
6. Assists in preparation of required reports
7. Accounts for receipts, custody and disbursement of funds

8. Posts payrolls and vouchers paid and accounts for cash advances received
Disbursing Officer II (CO)
1. Assists in collection of funds and deposits
2. Prepares remittance and deposit slips
3. Prepares report of collections and deposits
4. Draws cash advances for trainings as designated disbursing officer
5. Pays out cash for payrolls and vouchers
7. Verifies and pays salaries and wages and other disbursements
8. Posts and reviews the posting of disbursement to the cash book and accounts for cash advance received
9. Accounts for receipt custody and disbursement of funds
10. Prepares report of disbursements
12. Prepares report of checks issued and cancelled
13. Controls and releases approved checks to Deped creditos
Major Final Outputs

(MFOs)
Key Result Areas

(KRAs)
Effective Cash Management
Objectives
Accurate Cash/Cheques
Count
Prepared collections and deposits

report on a daily basis
Ensured,
maintained
and
controlled accountable forms, OR,
PCV, etc. on monthly basis
Ensured that accurate reports are
submitted on time.
Received and submitted cash
collections daily
Computed remittances accurately
on monthly basis
Key Performance Indicators

(KPI)
Major Final Outputs

(MFOs)
Key Result Areas

(KRAs)
Objectives
Supervision of Cash
Management
Accurate Reports
Controlled and released cheques

issued daily
Provided overall directions for
compliance with existing laws and
regulations as needed
Implemented policies on proper
custody of funds
Reviewed cash management
procedures and methods and
recommended
changes
as
needed
Prepared replenishment reports
and deposits daily
Prepared monthly report of
accountable forms
Prepared report of collections and
deposits daily
Prepared
monthly
report
(RCI/SLCI)
Key Performance Indicators

(KPI)
Performance Indicators
Objectives
Prepared collection
and deposit on daily

basis
Ensured, maintained
and controlled
accountable forms,
OR, PCV, etc. on
monthly basis
Ensured that reports

are submitted on time.
Received and
submitted cash
collections daily
Computed
remittances
Outstanding
(5)
130% of the daily
collections and
deposits prepared
and submitted the
following day
130% of the
accountable forms
ensured,
maintained
controlled and
recorded within 1
week
130% of reports
submitted one
week before the
deadline
130% of the daily
cash collections
received, submitted
and recorded
within 3 days
130% of the
remittances
Very Satifactory
(4)
115-129% of the
daily collections
and deposits
prepared and
submitted within 3
days
115-129% of the
accountable forms
ensured,
maintained
controlled and
recorded within 2
weeks
115-129% of
reports submitted
two weeks before
the deadline
115-129% of the
daily cash
collections
received,
submitted and
recorded within 1
week
115-129% of the
remittances
Satisfactory
Unsatisfactory
Poor
(3)
100-114% of the
daily collections
and deposits
prepared
(2)
At least 51-99% of
the daily
collections and
deposits prepared
(1)
50% and below of
the daily
collections and
deposits prepared
100-114% of the
At least 51-99% of
50% and below of
the accountable
forms ensured,
maintained and
controlled
the accountable
forms ensured,
maintained and
controlled
accountable forms
ensured,
maintained and
controlled
100-114% of
reports submitted
on time
100-114% of the
daily cash
collections
received and
submitted
100-114% of the
remittances
At least 51-99%
of reports
submitted on time
At least 51-99%
of the daily cash

collections
received and
submitted
At least 51-99%
of the remittances
50% and below of
reports submitted
on time
50% and below of
the daily cash

collections
received and
submitted
50% and below of
the remittances
Objectives
accurately on a
monthly basis
Controlled and
released cheques
issued daily
Provided overall
directions for
compliance with
existing laws and
regulations as needed
Implemented policies
on proper custody of
funds
Reviewed cash
management
procedures and
Outstanding
Very Satifactory
(5)
accurately
computed and
recorded within 1
week
130% of the issued
cheques controlled
and released and
recorded within 3
days
(4)
accurately
computed and
recorded within 2
weeks
115-129% of the
issued cheques
controlled and
released and
recorded within 1
week
115-129% of the
existing laws and
regulations on
cashiering and
disbursing provided
and explained
130% of the
existing laws and

regulations on
cashiering and
disbursing provided
and explained to all
concerned
employees
130% of the
policies
implemented and
monitored monthly
130% of the
procedures and
methods on cash
Satisfactory
(3)
accurately
computed
100-114% of the
issued cheques
controlled and
released
100-114%of the
existing laws and

regulations on
cashiering and
disbursing
provided
Unsatisfactory
(2)
accurately
computed
At least 51-79%
of the issued
cheques
controlled and
released
At least 51-79%
of the existing
laws and
regulations on
cashiering and
disbursing
provided
115-129% of the
100-114%of the
At least 51-99%
policies
implemented and
monitored every
quarter
115-129% of the
procedures and
methods on cash
policies
implemented
of the policies
implemented
100-114% of the
At least 51-99%
procedures and
methods on cash
of the procedures
and methods on
Poor
(1)
accurately
computed
50% and below of
the issued
cheques controlled
and released
50% and below of
the existing laws

and regulations on
cashiering and
disbursing
provided
50% and below of
the policies
implemented
50% and below of
the procedures
and methods on
Objectives
methods and
recommended
changes as needed
Prepared
replenishment reports
and deposits daily
Prepared monthly
report of accountable
forms
Prepared report of
collection and
deposits daily
Prepared monthly
reports (RCI/SLCI
Outstanding
Very Satifactory
(5)
management
reviewed quarterly
130% of the
replenishment
reports and
deposits prepared
and reconciled
within 3 days
130% monthly
report of
accountable forms
prepared and
submitted a week
after
130% of the report
of collections and
deposits prepared
and recorded
within 3 days
130% RCI/SLCI
reports prepared
and submitted a
week after
(4)
management
reviewed every six
months
115-129% of the
replenishment
reports and
deposits prepared
and reconciled
within 1 week
115-129% monthly
report of
accountable forms
prepared and
submitted two
weeks after
115-129% of the
report of collections
and deposits
prepared and
recorded within 1
week
115-129%
RCI/SLCI reports
prepared and
submitted two
weeks after
Satisfactory
(3)
management
reviewed
100-114% of the
replenishment
reports and
deposits prepared
daily
100-114%monthly
report of
accountable forms
prepared
100-114% of the
report of collections
and deposits
prepared daily
100-114%
RCI/SLCI reports
prepared monthly
Unsatisfactory
(2)
cash management
reviewed
At least 51-99%
of the
replenishment
reports and
deposits prepared
At least 51-99%
monthly report of
accountable forms
prepared
At least 51-99%
of the report of
collections and
deposits prepared
At least 51-99%
RCI/SLCI reports
prepared
Poor
(1)
cash management
reviewed
50% and below of
the replenishment
reports and
deposits prepared
50% and below
monthly report of
accountable forms
prepared
50% and below of
the report of
collections and
deposits prepared
50% and below
RCI/SLCI reports
prepared

Cashiers

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Cashiers

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POSITION AND COMPETENCY PROFILE

PCP No. ______

POSITION AND COMPETENCY PROFILE

PCP No. ______

POSITION AND COMPETENCY PROFILE

PCP No. ______

POSITION AND COMPETENCY PROFILE

PCP No. ______

POSITION AND COMPETENCY PROFILE

PCP No. ______

Adminstrative Officer III

POSITION AND COMPETENCY PROFILE

PCP No. ______

Cash Division, Educational Development Project Implementing Task Force,

POSITION AND COMPETENCY PROFILE

PCP No. ______

Supervising Adminstrative Officer

POSITION COMPETENCY PROFILE

PCP No. ______

Chief Administrative Officer

POSITION AND COMPETENCY PROFILE

PCP No. ______

Completion of 2 years of studies in college

POSITION AND COMPETENCY PROFILE

PCP No. ______

4 hours relevant training

DUTIES AND RESPONSIBILITIES

DUTIES AND RESPONSIBILITIES

DUTIES AND RESPONSIBILITIES

DUTIES AND RESPONSIBILITIES

DUTIES AND RESPONSIBILITIES

DUTIES AND RESPONSIBILITIES

Major Final Outputs

Key Result Areas

Effective Cash Management

Prepared collections and deposits

Key Performance Indicators

Major Final Outputs

Key Result Areas

Controlled and released cheques

Key Performance Indicators

and deposit on daily

Ensured that reports

50% and below of

of the daily cash

50% and below of

the daily cash

50% and below of

existing laws and

existing laws and

50% and below of

50% and below of

the existing laws

50% and below of

50% and below of

50% and below

50% and below of

50% and below

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