Preparing your school's data

Please replace the dummy school data in Column B below with

Please remember to complete all three sample data s

School Name
School Address Line 1
School Address Line 2
School Address Line 3
School Postcode
School Telephone Number
School Postcode Alias

Contact Person's Name

Contact Person's Email Address
Contact Person's Direct Phone Number

Curriculum Manager's Name 1

Curriculum Manager's Name Email Address
Curriculum Manager's Name 2 (optional)
Curriculum Manager's Name Email Address

Database Administrator's Name 1

Database Administrator's Email Address
Database Administrator's Name 2 (optional)
Database Administrator's Email Address

Preparing your school's data

ummy school data in Column B below with that of your own school's data

member to complete all three sample data sheets of this workbook

Nelson High School (This is a fictitious school)
123 School Road
An Area
A City/County
ABC 123
01234 567 8910
Nelson

A School's postcode is used as

postcode can be difficult for stu
problem, you can use a postcod
four characters in length. It is t
of the name.

Jane Smith
js@Nelson.com
0123 456 7890

The person we should contact i

Jane Smith
js@Nelson.com

The Curriculum Manager (CM) w

activities for all classes and stu
the Head of Department but m
perhaps by a Head of Faculty. A
account.

Phil Jones
pj@Nelson.com

Jane SmithDBA
jr@Nelson.com
John Roberts
jr@Nelson.com

The Database Administrator (D

your student, teacher or class r
Two DBA accounts are recomm
be absent from school.

s data

s postcode is used as part of the login procedure. However, a

can be difficult for students to remember. To overcome this
you can use a postcode alias instead. The alias must be at least
acters in length. It is typically the school's name or an abbreviation
me.

on we should contact in the first instance to deal with any queries.

culum Manager (CM) will be able to monitor the homework

for all classes and students. This role would typically be filled by
of Department but may also be filled by a a KS Co-ordinator or
by a Head of Faculty. A school may have more than one CM

base Administrator (DBA) will be able to add, amend or delete

ent, teacher or class records on the Computing Homework site.
accounts are recommended to cover the case where a DBA may
t from school.

Sample Student Data

Please replace the dummy student data in Columns A-G with tha
Admission No.
68102
68103
68104
68105
68106
68107
67998
67999
68000
68001
68002
67893
67894
67895
67896
67897
etc

Firstname
Janet
Darren
Sophie
Ravi
Daisy
Tom
Brett
John
Celia
Leo
Shankunthala
Sally
Jane
Paul
Rachael
Martin
etc

Surname
Baker
Kirk
Meadows
Patel
Rogers
Rogers
Akers
Deakin
Fisher
Harris
Patel
Brown
Carter
Edwards
Harris
Lampton
etc

DoB
12/18/1994
12/19/1994
12/20/1993
12/21/1994
12/22/1993
12/22/1993
10/11/1994
12/3/1994
2/20/1995
9/21/1994
6/14/1995
12/18/1995
9/12/1995
4/20/1996
12/11/1995
4/2/1996
etc

Gender
F
M
F
M
F
M
M
M
F
M
F
F
F
M
F
M
etc

Year
7
7
7
7
7
7
8
8
8
8
8
9
9
9
9
9
etc

All of your student data must be provided on this one sheet.

Please do not use multiple sheets for different classes and or year g

We reserve the right to reject data that does not meet the guideline

ent Data

mns A-G with that of your own school's data

Class
7w/ict
7w/ict
7w/ict
7w/ict
7w/ict
7w/ict
8r/ict
8r/ict
8r/ict
8r/ict
8r/ict
9m/ict
9m/ict
9m/ict
9m/ict
9m/ict
etc

Please note the single character for the

Gender field.
Please note the single integer value for
the Year field.
Please group and sort your students by
teaching sets.

Please don't leave blank rows between

teaching sets.

sheet.
and or year groups.

t the guidelines given here.

Actual admission numbers are not critical

for us. If they are not provided, we will
generate dummy values for Admission No.
e.g.
Nelson-1
Nelson-2
Nelson-3
etc.

ot critical
we will
ission No.

Sample Teacher Data

Please replace the dummy teacher data in Column's A-E w

Title

First name

Surname

Mrs

Jane

Smith

Mrs

Jane

Smith

Mrs

Jane

Smith

Mrs

Jane

Smith

Mr

John

Roberts

Mr

John

Roberts

etc

etc

Email
js@Nelson.com

etc

jr@Nelson.com
etc

Sample Teacher Data

er data in Column's A-E with that of your own school's data

Class
7p/ict
8p/ict
9k/ict
9m/ict
7w/ict

We need to know which teachers teach

which class sets.
Please ensure that you only enter one
class per cell.

7t/ict
etc
Email addesss are used to send out a
termly newsletter to teachers.
Email addresses are also required if a
teacher needs to reset his or her
password.

Common problems to avoid with student da

Common Problems
1

Duplicate records

Space characters at the beginning or ends of data elements

Students with multiple first names: see below for examples

Kelly Marie
Kelly-Marie
Robert Jason Andrew

Students with a preferred forename: see below for example

Alphonse Sebastian (Seb)

to avoid with student data

Comment
Please check for these and remove
Please check for these and remove
A student's forename and surname are combined to form
part of a user login ID. To avoid students having to type in
a long user ID, please consider using only the student's
first forename.

If a student has a preferred forename name that he or

she would like to use then just give this name. Please
avoid using extraneous characters such as brackets or
quote marks.