For more information, visit:

www.coa.gov.ph
www.ansa-eap.net

Guidelines for Reimbursements

Please bear in mind the following guidelines in filing for reimbursement during the fieldwork:
1. The audit teams will follow the budget as approved by COA-PMO and ANSA-EAP.
Coordinate with the respective Audit Team Leader for all reimbursements involved in
the audit fieldwork.
2. Reimbursements are subject to the Audit Team Leaders approval.
3. The project will only reimburse expenses substantiated by official receipts and
acknowledgement receipts.
4. All official receipts must indicate ANSA-EAP Foundation as payee.
5. Transportation expenses incurred by the participants on their way to the fieldwork and
back to their areas of origin will be shouldered by the project.
a. For those travelling by private car, the maximum amount of gas reimbursement
will be based on the approved budget for transportation per person per day.
b. For public transport expenses without receipts, kindly summarize the details of
your travel using the form attached below (Transportation Form).
6. For meals incurred during the fieldwork, it is advisable for the whole team to eat their
meals together to facilitate reimbursement.
a. For meals incurred in transit without receipts, kindly secure signature of the
consignor/seller in the acknowledgement receipt attached.
b. Maximum amount for meals is Php 250.00 per person per day .
c. An attendance sheet signed by the participating audit team members should be
attached to the meal reimbursements.
7. All supplies, printing and reproduction of printed materials will be procured and
reimbursed by COA.
8. All requests for reimbursements, substantiated with official receipts, attendance sheets
meeting notes must be submitted to ANSA-EAP on/before April 1, 2016.
9. Teams are advised to limit field activities within 10 working days (excluding encoding).
10. The encoder should not be a member of the audit team.

For more information, visit:

www.coa.gov.ph
www.ansa-eap.net

ACKNOWLEDGEMENT RECEIPT
Date: _____________ ______

No.___________________

Received from AFFILIATED NETWORK FOR SOCIAL ACCOUNTABILITY EAP

FOUNDATION INC. the sum of ________________________ Pesos only Php________.00) as
payment for ____________________________ on ________________2016.
Received By: __________________________
Noted By: ______________________________

ANSA-EAP FOUNDATION, INC

Ateneo De Manila University
Katipunan Avenue, Loyola Heights, Quezon City
TRANSPORTATION EXPENSES
Date:
Mode of
Date

Activity

Transportation

From

To

Total Amount
Prepared by:

Name and Signature

Amount

Received by:

Endorsed by:

Checked by:

Project Coordinator/Unit Head

Finance Officers