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Dr(Prof) M Ambashankar
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Dr (Prof) Mysore Ambashankar
30+ Years of combined experience in Corporate and Academia. A
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Pedagogy
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Existing Knowledge
Dr (Prof) M Ambashankar - Project Management
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Plan
Introduction
Project planning
Project planning
Resource analysis
Project planning
Network analysis I
Project planning
Network analysis II
Risk management
Quality
Budgets and cost
control
Project teams
Review
Dr (Prof) M Ambashankar - Project Management
This Lecture
Introduction
What is a project?
The project management process
Project management information systems
A Project
A unique process, consisting of a set of
coordinated and controlled activities with start
and finish dates, undertaken to achieve an
objective conforming to specific requirements
including constraints of time, cost and
resources
A Project
Unique process
Coordinated and controlled activities
Start and finish dates
To achieve an objective
Specific requirements
Constraints of time, cost and resources
Project Characteristics
Organisation is temporary
Often forms part of a larger project
Objectives and product characteristics may be
defined and achieved progressively
Result may be the creation of one or several
units of a project
Interrelation between activities may be
complex
Dr (Prof) M Ambashankar - Project Management
Project Characteristics
Project management is principally concerned
with the management of change
(Lockyer & Gordon, 1996)
Project Factors
Size of the project
Budget/costs, Size of team, Size of product
Complexity
Industry in which it is carried out
Civil engineering
Manufacturing
IS/IT
Manufacturing Projects
Development of specialised hardware, physical design
Management Projects
Projects that do not result in a produced piece of hardware
(including software projects?)
Research Projects
Include a higher element of risk (including software
projects?)
Dr (Prof) M Ambashankar - Project Management
Project Funding
Revenue projects
Carried out within the normal organisational structure
Normally within a single accounting period
Capital projects
May extend over a number of accounting periods
Occupy considerable time employ considerable capital
Not carried out within the normal organisational structure
(Lockyer & Gordon, 1996)
Capital Projects
Cross functional and time boundaries
Cannot be accommodated within the normal
running of an organisation
A special organisational structure is set up the
project team
This structure usually only exists for the duration
of the project
Organisation Structures
Hierarchical
Matrix
Project Management Structure
Hierarchical
http://www.slc.co.uk/noframe/corpinfo/orgchart.html
Dr (Prof) M Ambashankar - Project Management
Large Corporation
http://www.baesystems.com/aboutus/ovdiagra.htm
Dr (Prof) M Ambashankar - Project Management
Project Teams
Revenue Projects
Teams taken from within functions
All report to function manager
Capital Projects
Teams taken from various functions
Who do they report to?
Matrix Structure
Course Leader
Module Leaders
Administrator
Year Tutors
New Course
Working Group
Chair
Committee
Administrator
Project plan
Time frame
Product specification
Statement of required quality
Budget
Cost plan
Identification of areas of uncertainty
Risk evaluation and responses
Dr (Prof) M Ambashankar - Project Management
Introduction
What is a project?
Process Overview
A project is broken down into stages
Each stage in turn will be broken down into
smaller and more manageable tasks
It important to include planning as part of the
project management process
Conception Reports On
The capability of the organisation to
Produce the product in the time required
Support capital outlay
Procure external items or services
Conception
Development
Realisation
Termination
Dr (Prof) M Ambashankar - Project Management
Conception Reports On
The acceptability of
Geographical requirements on procurement or
ecology specified in the project enquiry
Contract conditions specified in enquiry
Conception
Development
Realisation
Termination
Dr (Prof) M Ambashankar - Project Management
Conception Reports On
Conception
Development
Realisation
Termination
Dr (Prof) M Ambashankar - Project Management
Conception
Can it be done?
Yes or No?
Conception
Development
Realisation
Termination
Dr (Prof) M Ambashankar - Project Management
Conception Feasibility
It is possible that we will
reject the project!
Development
As the organisation is now committed to the
project it must:
Appoint a project manager
Assemble project team
Draw up a detailed plan of work
Conception
Development
Realisation
Termination
Dr (Prof) M Ambashankar - Project Management
Realisation
A reporting system is required to keep
everyone informed:
Team, top management, customers etc.
Conception
evelopment
Realisation
Termination
Dr (Prof) M Ambashankar - Project Management
Termination
Uses the project log to evaluate the
project and the process and indicate:
The success/failure of methods used
How team members performed
How reliable suppliers were
Conception
evelopment
Realisation
Termination
Dr (Prof) M Ambashankar - Project Management
Termination
Capital equipment that was used for the
project is now likely to be redundant
Termination also involves getting rid of such
equipment as profitably as possible
Conception
evelopment
Realisation
Termination
Dr (Prof) M Ambashankar - Project Management
Observations
Often the phases of the project will overlap
There is often a pause between conception
and the other phases
It is possible that each phase may be treated
as a project in its own right
This might affect continuity of the project
Introduction
What is a project?
The project management process
Project management
information systems
PM Information Systems
Projects need systems that can collect data in
real time concerning the project progress and
costs
Data analysis and distribution of information
must be carried out as rapidly as possible
Resource Analysis
Documentation tools
Word processors, report generators
Questions
Is the development of an information system a
project?
Explain your answer using information from this
lecture
Useful Links
The OGC Project Management Web Site
http://www.ogc.gov.uk/sdtoolkit/reference/deliverylifecycle/impplans/pr
oj_mgmt.html