Notarization of a Private Document (Affidavits,

Powers of Attorney, Deeds etc.)

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The Consulate, through its Consular Officers, can notarize documents signed by
individuals that will be used or presented in the Philippines. The notarized
document will have a covering page (ACKNOWLEDGMENT) with the red ribbon
and seal. PERSONAL APPEARANCE OF THE SIGNATORY OR SIGNATORIES
IS A REQUIREMENT FOR CONSULAR NOTARIZATION.
o
If your document has been notarized by a notary public or issued
by a Federal, States, County, City or School Official within the areas
covered by this Consulate click here
o
If you have a document notarized or issued by a Federal, State,
County, City, University, School Officialoutside this Consulates
jurisdiction, please check here or here the consulate
having jurisdiction to authenticate your document.
o
If you live or in the area near San Diego California or Dallas
Texas, then you can have your signed documents notarized with red
ribbon and seal by the Philippine Honorary Consuls there [click here
for their details ]
PROCEDURE
Before going to the Consulate, do the following:
1.

Completely fill up and sign the number of forms you need

notarized. Sample forms can be found here. You can create your own
form or fill-up the form required by the Philippine agency/institution for you to
comply.
2.
Make sure you have needed number of original documents that you want
notarized and a photocopy of that document. For example, you need a
Special Power of Attorney and a Deed of Sale notarized. Each document will
need a photocopy of each.
3.
Photocopy also your valid identification card (examples: drivers license,
state identification card or passport) that shows the same full name and
signature in your documents. For example, you need a Special Power of
Attorney and Deed of Sale. Each document will each need a photocopy of
your valid identification card.
When you arrive at the Consulate:
1.
2.

Line up and wait until your turn to proceed to the Hall Officer
When you reach the Hall Officer, the latter upon an initial check, will give
your ticket number.
3.
Once your ticket number is called, proceed to Notarial Window with your
original documents, valid identification card (examples: drivers license, state

4.

5.

identification card or passport) that shows the same full name and signature
in your documents and photocopies of your documents and your valid
identification card that shows the same full name and signature in your
documents.
Processor will instruct you to go to the cashier to pay the acknowledgment
fee $25 per original notarized document in cash, cashiers check or US Postal
Money Order payable to the Philippine Consulate General Los Angeles
only. For example, one original notarized Special Power of Attorney and one
one original notarized Deed of Donation will cost a total of $50.
We process from 9am to 3pm, Mondays to Fridays except holidays. If we
receive your payment before 12 noon, you can come back to pick it up from 3
pm to 5pm same working day; otherwise pick it up from 3 pm to 5pm next
business day. Bring your Official Receipt.
If you cannot personally pick up your document, your representative must
bring the original receipt along with a signed authorization letter, a photocopy
of your valid identification card. We impose a No Official Receipt, No
Document Release Policy whether you or your representative picks it
up.
For your ease and convenience, you can have your notarized
documents sent by mail for a minimal mailing fee of $7 in cash,
cashiers check or US Postal Money Order or bring a return envelope
that is either the US Postal Service (USPS) Priority Mail envelope
(size: legal or 12-1/2 x 9-1/2) that is self-addressed with postage
prepaid . Provided that you comply with requirements, it may take 2 to 3
working days for you to receive your documents depending on when the
USPS or Courier service sends out the documents.
Philippine Consulate General shall not assume any responsibility
for documents which have been mailed through the U.S. Postal
Service or Courier Service
CONSULAR NOTARIZATION INFOGRAPHIC

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Reference: http://www.philippineconsulatela.org/consular-services2/notarials/notarization-of-a-private-document