CHECK LIST FOR SANCTION OF VEHICLE ADVANCE

1
2

NAME
Designation

3
4
5
6
7
8

Employee No.
Pay scale
Basic Pay as on date.
Date of Birth
Date of Joining DMRC
Date of Retirement

9
10

Balance Service Period

Ceiling limit for advance (25 times basic
Pay or Rs. 5,00,000/- whichever is less
for executives,Rs.3,50,000/- for Senior
Supervisors for Motor Car and/or 10
times basic Pay or Rs.1,50,000/whichever is less for Motor Car or Motor
Cycle)
Amount of Advance (applied for)
Full details of any other advance taken
from DMRC
Amount of Advance recovered and
balance due for recovery
Details of Vehicle Advance taken from
DMRC earlier and details of disposal of
vehicle along with resale proceeds

11
12
13
14

16
I
II
III

1.
2.

Documents required for grant of VA

Application Form No.1
Quotation Vehicle
Essentiality Certificate
Applicants Phone No.
Signature of Applicant

SPO for Project

DGM/HR for O&M

AGM/ F&E

Annexue-I
_____________________________________________________________________________

FORM CA-I
APPLICATION FOR INTEREST BEARING ADVANCE FOR PURCHASE OF MOTOR
CAR/MOTOR CYCLE/SCOOTER
(See Rule 4.1)
1. Name of the applicant.

2. Designation.

3. Basic Pay and scale of pay

4. Project / office and section

to which attached.

5. Type of vehicle for which

advance is required.

6. Anticipated cost of the vehicle.

7. Amount of advance required.

8. Date of appointment.

9. Date of superannuation.

10. No. of instalments in which the

advance is desired to be repaid.

11. Whether adance for the purchase

of any Conveyance was obtained
previously if so indicate
a) Date of withdrawal of advance. :
b) Whether the amount of advance
and/or interest thereon is still
outstanding, if so, give details. :
12. Whether the intention is to purchase
a) a new or an old motor car / motor :
cycle/ scooter /moped /bicycle.
b) If the intention is to purchase a
:
motor car/ motor cycle / scooter /
moped/ bicycl through a proper
person other than a regular reputed
dealer or agent whether previous
sanction of the competent authority
has been obtained.

13. Do you possess a vehicle? If yes, indicate

i) Type of vehicle
ii) Date of purchase
14. a) Certified that the information given
above is complete and true

:
:
:

b) Certified that I have not taken delivery :

of the motor car/ motor cycle/scooter/
moped/bicycle on account of which I
apply for the advance, that I shall
complete negotiations for the purchase
and pay finally and take possession of
the motor car / motor cycle / scooter/
moped/bicycle before the expiry of one
month from the date of drawal of the
advance and that the vehicle shall be
insured from the date of taking delivery of it.
c) Certified that I have read the rules and will
abide by them.
Signature of the applicant
Emp. No.
Mob. No
Dated.

Signature of the Controlling Officer

Name
Designation

Dy.HOD
Name
Designation

HOD
Name
Designation

Annexure-II
FOR USE IN ACCOUNTS SECTION
No.____________
Dated__________
Verified. The applicant is/is not eligible for advance of __________for purchase. Funds are/are
not available.
(Signature of the certifying officer)
Name:Designation:-

ADVANCE of ________( Rupees______________________________________only) for

Purchase of ________________________is / is not sanctioned.

(Signature of the sanctioning authority)

Designation
Dated:
(FOR USE IN PERSONNEL WING)
Sanctioned issued vide No.______________________________dated___________
(Signature of officer of personnel Wing)
Date:________

Annexure II
FORM CA 2
FORM OF AGREEMENT TO BE EXECUTED BEFORE DRAWING ADVANCE FOR
THE PURCHASE OF A MOTOR VEHICLE (See Rule 4.2)
To be executed on non-judicial paper of suitable value
AGREEMENT
This agreement made this _____ day of ______two thousand ___________ between
Shri ________________________ son of Shri ______________________ (hereinafter
called the borrower which expression shall include his heirs, administrators, executors
legal representatives and assigns) of the ONE PART and the Delhi Metro Rail
Corporation Limited, (hereinafter called the Corporation, which expression shall
include its successors and assigns) of the OTHER PART.
WHEREAS the borrower has under the provisions of the Rules framed for the purpose
(hereinafter called the RULES and which expression shall include any amendment
thereof and/or any instructions issued in this behalf for the time being in force), applied
to the Corporation for a loan of `_________ (Rupees _____________________ only)
for the purchase of a motor car / scooter / ___________________ and the Corporation
has agreed to lend the said amount to the Borrower on the terms and conditions
hereinafter contained.
NOW IT IS HEREBY AGREED between the parties hereto that in consideration of the
sum of `______________ only paid by the Corporation to the borrower (the receipt of
which the Borrower hereby acknowledges), the Borrower hereby agrees with the
Corporation:
(i)

to repay to the Corporation the said amount with interest calculated according to
the said rules by monthly deductions from the salary as provided in the said rules
and hereby authorizes the Corporation to make such deductions; and

(ii)

within one month from the date of payment of the said amount to expend the full
amount of the said loan in the purchase of a motor vehicle or if the actual price
paid is less than the loan to repay the difference to the Corporation fortwith and
to execute a document hypothecating the said Motor Vehicle to the Corporation
as security for the amount lent to the Borrower as aforesaid and interest in the
form provided by the said rules AND IT HEREBY LASTLY AGREED AND
DECLARED THAT if the motor vehicle has not been purchased and
hypothecated as aforesaid within one month from the date of payment of the said
sum or if the borrower becomes insolvent or quits the service of the Corporation
or dies the whole amount of the loan and interest accrued thereon shall
immediately become due and payable.
Contd. Next page

(2)
IN WITNESS WHEREOF THE BORROWER has hereunto set his hand and Shri
_________________________ on behalf of the Corporation has hereunto set his hands
on the date, month and year first before written.

(Signature and designation

of the Borrower)
Signatures of the witnesses
1. __________________________________
_______________________________ (Signature, designation & address)

2. __________________________________
_______________________________ (Signature, designation & address)

Signed by _________________________ (Name and designation) for and on

behalf of Delhi Metro Rail Corporation Ltd.
_______________________
________________________
1. __________________________________
_______________________________ (Signature, designation & address)

2. __________________________________
_______________________________ (Signature, designation & address)

Annexure III
FORM CA 4
FORM OF MORTGAGE BOND FOR MOTOR VEHICLE ADVANCE
(See Rule 4.4 )
(TO BE EXECUTED ON NON-JUDICIAL PAPER OF SUITABLE VALUE)
MORTGAGE BOND
THIS INDENTURE made on this ______ day of ________ between Shri ____________
son of Shri _____________________ (hereinafter called the BORROWER which
expression shall include his heirs /administrators and legal representatives) of the ONE
PART and Delhi Metro Rail Corporation Limited) hereinafter called the Corporation
which expression shall include its successors and assigns) of the OTHER PART.
WHEREAS the borrower has applied for and has been granted an advance of `______
(receipt of which sum the mortgagor hereby acknowledges) to purchase a motor vehicle
on the terms of the rules framed by the Corporation in this behalf (hereinafter referred to
as the Rules which expression shall include any amendment thereof or additions thereto
for the time being in force).
AND WHEREAS one of the conditions upon which the said advance has been/was
granted to the Borrower is/was that the borrower will/would hypothecate the said Motor
vehicle to the Corporation within 30 days of grant of advance, as security for the amount
so advanced as aforesaid the motor vehicle particulars thereof are set out in the
schedule herein under written.
NOW THIS INDENTURE WITNESSETH that in pursuance of the said agreement and
for the consideration aforesaid the borrower doth hereby covenant to pay to the
Corporation the sum of Rupees ______________ aforesaid or the balance thereof
remaining unpaid at the date of these presents by equal payments of Rs.
_______________ each on the first day of every month and will pay interest on the sum
for the time being remaining due and owing calculated according to the said rules and
the borrower doth agree that such payments may be recovered by monthly deductions
from his salary in the manner provided by the said rules, or where, in the event of his
proceeding on deputation out of India for a period exceeding 12 months or on his being
transferred to a post outside India, the competent authority has allowed repayment of
the amount of advance remaining unpaid and/or interest as aforesaid on the happening
of such an event, in Rupees in India the borrower doth hereby agree to pay the
Corporation such dues by remittance through Bank Draft drawn by the 15 th of every
month in favour of the Accounts Officer in whose books the accounts of the aforesaid
advances are kept, and in further pursuance of the said agreement the borrower doth
hereby assign and transfer upto to the Corporation the motor vehicle, the particulars
whereof are set out in the schedule hereunto written by way of security for the said
advance and the interest thereon as required by the said rules.
Contd. Next page

(2)
AND the borrower doth hereby agree and declare that he has paid in full the purchase
price of the said motor vehicle and that the same is his absolute property and that he
has not pledged and so long as any money remains payable to the Corporation in
respect of the said advance, will not sell, pledge or part with the property in or
possession of the said motor vehicle.
PROVIDED ALWAYS AND IT IS HEREBY AGREED AND DECLARED that if any of the
said instalments of principal or interest shall not be paid or recovered in the manner
aforesaid within ten days after the same are due or if the borrower shall die or at any
time cease to be in the Corporation service or if the borrower shall sell or pledge or part
with the property in or possession of the said motor vehicle or become insolvent or
make any compromise or agreement with his creditors or if any person shall take
proceedings in execution of any decree of judgement against the borrower the whole of
the said principal sum which shall then be remaining due and unpaid together with
interest thereon calculated as aforesaid shall forthwith become payable.
AND IT IS HEREBY AGREED and declared that the Corporation may on the happening
of any events herein before mentioned, seize and take possession of the said motor
vehicle and either remain in possession thereof without removing the same or else may
remove and sell the said motor vehicle either by public auction or private contract and
may out of the sale money retain the balance of the said advance, then remaining
unpaid and any interest due thereon calculated as aforesaidant all costs, charges,
expenses and payments properly incurred or made in maintaining, defending or
realizing his rights hereunder and shall pay over the surplus, if any, to the borrower, his
executors, administrators, or legal representatives, PROVIDED FURTHER THAT the
aforesaid power of taking possession or selling of the said motor vehicle shall not
prejudice the right of the Corporation to sue the borrower or his legal representative for
the said balance remaining due and interest or in the case of the motor vehicle being
sold, the amount by which the net sale proceeds fall short of the amount owing AND the
borrower hereby further agrees that so long as any moneys are remaining due and
owing to the Corporation he, the borrower, will insure and keep insured the said motor
vehicle against loss or damage by fire, theft or accident or strike, riots and any
disturbance of public peace with an Insurance Corporation to be approved by the
Corporation and will produce evidence to the satisfaction of the Corporation that the
Motor Insurance Corporation with whom the said motor vehicle is insured have received
notice that the Corporation is interested in the policy and the borrower hereby further
agrees that he will not permit or suffer the said motor vehicle to be destroyed or injured
or to deteriorate in a greater degree than it would deteriorate by reasonable wear and
tear thereof AND further that in the event of any damage or accident happening to the
said motor vehicle, the borrower will forthwith have the same repaired and made good.
THE SCHEDULE
Description of the vehicle :
Makers Name :
Description :
No. of Cylinders :
Engine No. :
Chassis No. :
Cost Price :
Contd. Next page

(3)
IN WITNESS WHEREOF the borrower has hereunto set his hand and Shri
______________ in the Delhi Metro Rail Corporation Limited, for and on behalf of Delhi
Metro Rail Corporation Limited, has hereunto set his hand.

Signed by the said Borrower

(Signature and designation of the borrower)
In the presence of :
1. __________________________________
(Signature, designation & address)
2. __________________________________
(Signature, designation & address)
Signature and designation of the officer for and on behalf of Delhi Metro Rail
Corporation Limited.
In the presence of
(Signature and designation
of the officer)
Witnesses :
1. __________________________________
__________________________________
(Signature, designation & address)
2. __________________________________
__________________________________
(Signature, designation & address)

ANNEXURE V
FORM CA 9
LETTER INTIMATING THE INSURANCE CORPORATION OF THE CORPORATIONS
INTEREST IN INSURANCE POLICIES OF MOTOR CAR ETC.
(See Rule 6.3 )
To__________________
__________________
Dear Sir,
I am to inform you that Delhi Metro Rail Corporation Ltd. is interested in the Motor
Car/Motor Cycle/Scooter/Moped Insurance Policy No. _____________ secured in your
Corporation and to request that you will kindly insert a clause to the following effect in
the Policy :
CLAUSE TO BE INSERTED IN THE INSURANCE POLICY
1.
It is hereby declared and agreed that Shri _____________________ (the owner
of the Motor Car/Motor Cycle/Scooter/Moped, hereinafter referred to as the Insured in
the schedule to this policy) has hypothecated the motor car/motor cycle/scooter/moped
to Delhi Metro Rail Corporation Ltd. (hereinafter referred to as DMRC) as security for an
advance for the purchase of the motor car/motor cycle/scooter/moped and it is further
declared and agreed that DMRC is interested in any moneys which but for this
endorsement be payable to the said Shri ___________________________ the insured
under this policy in respect of the loss or damage to the said motor car/motor
cycle/scooter/moped (which loss or damage is not made good by repair, reinstatement
or replacement) and such moneys shall be paid to DMRC as long as it is the Mortgagee
of the Motor Car/Motor Cycle Scooter/Moped and its receipt shall be full and final
discharge to the Corporation in respect of such loss or damage.
2.
Save as by this endorsement expressly agreed, nothing herein shall modify or
affect the rights or liabilities of the insured or the Corporation respectively, under or in
connection with this policy or any term, provision or condition thereof.
Yours faithfully,
Place :
Date :

( ___________ )
Borrowers Signature &
Designation
Forwarded. The receipt of this letter may kindly be acknowledged. It is also requested
that the undersigned may kindly be informed whenever any claim is paid under the
policy and also if the premium is not paid periodically for renewal.
Place :
Date :

(Signature and designation of the sanctioning authority)

SURETY BOND
KNOW ALL MEN BY THESE PRESENTS that I, .. resident of
.. in the District of (hereinafter called "the Surety")
are held and firmly bound unto Delhi Metro Rail Corporation Limited (hereinafter called the "Corporation"
which successors in office and assigns in the sum of Rs (Rupees .only)
to be paid to the Corporation FOR WHICH PAYMENT to be well and truly made I hereby bind myself, my
heirs, executors, administrators and representatives firmly by these presents.
As witness my hand this . day of , Two thousand ..
WHEREAS Shri .S/o. presently employed
as a permanent employee in Delhi Metro Rail Corporation ` (hereinafter called "the Borrower").
AND
WHEREAS
the
Corporation
sanctioned
the
payment
of
Rs.(Rupees
. only) under the rules framed by the Corporation to regulate the (hereinafter
referred to as the "said Rules").
AND WHEREAS in consideration of the Corporation having agreed to grant the aforesaid advance to the
Borrower the Surety has agreed to execute the above bond with such condition as hereunder is written.
NOW THE CONDITION OF THE OBLIGATION is such that if the said Borrower shall while employed in the
said Office, duly and regularly pay or cause to be paid to the Corporation the amount of aforesaid advance
owning to the Corporation by installments until the said sum of Rs(Rupees
.only) shall be / duly paid to the Corporation, then this bond shall be void,
otherwise the same shall be and remain in full force and virtue but so nevertheless that if the borrower shall
die or become insolvent or at any time cease to be in the service of the Corporation, the whole or so much of
the said principal sum of Rs(Rupees.only) together with
the interest, as shall then remain unpaid shall immediately become due and payable to the Corporation and
recoverable from the Sureties in one installment by virtue of this bond.
The obligation undertaken by the Surety shall not be discharged or in any way affected by an extension of
time or any other indulgence granted by the Corporation to the said Borrower.
The stamp duty in respect of these presents shall be borne and paid by the borrower. Signed and delivered
by the said and at

Sign. of surety
Name & Desig:
Address:
In the presence of
1st witness.
Address.
Occupation
2nd Witness
Address.
Occupation
Signed by Shriof DMRC for and on behalf of the Managing Director.
In the presence of
1st Witness .
Address...
Occupation.
2nd Witness
Address.
Occupation