Interim Chief Executive Ollicer

Office of the Interim Chief Executive Officer

Zachary L. Williams
Executive Assistant, Chief Operating Officer

Lcr:

Mty

Board of Commissioners
Disrricr I
Nrncy Jcsrer
Disrricr 2
Jcf[ Radcr

D$tnct J
Larry Johnson
Districr 4

MEMORANDUM
TO:

Sharon Bnmcs Sutlon

District 5

lnterim CEO Lee May and

Ivlcrcrla

Johnson

District 6

I(lthic Cunnon

FROM:

ehary

L.

Williams

Districr 7

Chief Operating Officer

Vaconl

DATE:

August 22,2A76

SUBJECT:

Reported $72 Million Overpayment to GS Construction

I am providing you with this update retated to our investigation

into the reported overpayment to GS
construction, which was initiated back in 2012. The lnnovation and Technology (tT)
Department, in
conjunction with the DeKalb county Police Services Department has
determined that in fact there was
no impropriety or overpayment to Gs construction. Here are the facts
as we now have been able to

determine.

ln the Oracle invoice database, there are two fields

- "Approved Amount" and ,,lnvoice Amount,,. lT
staff has always presumed that these two fields would contain
the same value. when lr wrote a query
back in 2012 in response to an open Records Request, lr used the
Approved Amount field. As you can
see from the attached screen prints in oracle, the approved
amount is incorrect. tf these amount were
the same, the query would not have overstated the payment to
GS construction.
At this time, lr does not know why the field is being updated
and reporting incorrectly, as it is not
occurring consistently. A quick analysis of ALL data records
has revealed that the Approved Amount and
lnvoiced Amount do not match for 29,203 out of 1,071,553 (z.7yo)
records in the accounts payable
invoice table' lr has logged a service request (sR3-131833oiEgr)'wittr
oracle to have them investigate
what may be causing the issue, and to identify a programmatic fix
to resolve it.

It is important to note, the '?mount Paid" field, which is

what the county actually paid to the
vendor(s) - in all instances is the same as the tnvoice Amount.
euite honestly, this is the field that
should have been queried.
The attached screen shots are of the record in question,
as well as five other similar instances, where
the Approved Amount in oracle is incorrect, however
the paid Amount does match the lnvoice Amount.

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