BR.

110 SECURITY RESPONSIBILITY

MATRIX

ABU DHABI EDUCATION

COUNCIL
ORACLE ACCOUNTS PAYABLES

Creation Date: 22 Feb 2009

Last Updated: 22 Feb 2009
Control Ref:

ADEC/AP/BR110

Version:

0.2

Approvals
ADEC
GTS PM

331308552.doc0.1

Giri Rajan

ADEC/GTS Confidential

Document Control

Change Record
Date

Author

22-Feb-2009

Kondala Rao

Version

Change Reference
No Previous Document

Reviewers

Name

Position

Distribution (Info)

Copy No.

Name

Location

1.

Library Master

Project Library

Note to Holders:
If you receive an electronic copy of this document and print it out, please write your name on
the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for
document control purposes.

331308552.doc0.1

ADEC/GTS Confidential

Contents

Document Control..................................................................................................................................................................... 2
Introduction.............................................................................................................................................................................. 4
Responsibilities......................................................................................................................................................................... 4
Application Menu Matrix.............................................................................................................................................................. 4
User Responsibility Assignment.................................................................................................................................................. 14
Open and Closed Issues............................................................................................................................................................ 15
Open Issues............................................................................................................................................................................ 15
Closed Issues.......................................................................................................................................................................... 15

331308552.doc

ADEC/GTS Confidential

Introduction
This document defines the different responsibilities to be defined for Accounts Payable module. The functions and the requests to
be provided to each responsibility will be defined. The responsibilities will be attached to different users.
Responsibilities
S.No.

331308552.doc

Responsibility

Description

1.

ADEC AP Super user

ALL AP functions

Created Menu to

2.

ADEC AP Invoice Entry

Invoice Entry only without validating or Accounting

Created Menu to

3.

ADEC AP Invoice Supervisor

Invoice validating and Accounting

Created Menu to

4.

ADEC AP Payment Super User

Payment Entry and Accounting

Created

5.

ADEC AP Supplier Management

Supplier maintenance

Created Menu to

6.

ADEC AP Power User

7.

ADEC AP AD Invoice Approver

8.

ADEC AP AD Invoice Entry

Created Menu to

9.

ADEC AP AA Invoice Supervisor

Created Menu to

10.

ADEC AP AA Invoice Entry

Created Menu to

11.

ADEC AP WZ Invoice Supervisor

Created Menu to

12.

ADEC AP WZ Invoice Entry

Created Menu to

ADEC/GTS Confidential

Created
Security rule linked

Created Menu to

Application Menu Matrix

Functionality

Description

Invoices
Entry

331308552.doc

Invoice
super
visor

ADEC AP
Super user

Invoice
Entry

Invoice batches

Invoice Batches

Invoices

Invoices

Invoice Actions

Invoice Apply
Prepayments

Invoice Approve

Invoice Cancel

Invoice
Distributions

Match to Receipts

Match to Purchase
Order

Match to Invoice

Receiving
Transaction
Summary

Charge Allocations

Invoice Funds
check

Invoice Holds

Invoice Payments

Invoice Match

Invoice Payment
Schedules
Invoice Payments
Workbench

Invoice Print

Invoice Release
Holds
AP Budgetary
Control

ADEC/GTS Confidential

Payment
Super user

Supplier
management

Functionality

Description

ADEC AP
Super user

Invoice
Entry

Invoice
super
visor

Payment
Super user

Supplier
management

Transactions GUI
View EFT Details

Receiving
Transaction
Summary

Invoice Accounting

Initiate Invoice
Approval

Invoices Summary

Quick Invoices

Expense Reports

Expense Reports

Recurring Invoices

Recurring Invoices

Create Recurring
Invoices
Open Interface
Invoices

Quick Invoices

Open Interface Invoices

Inquiry
Invoice Batches

Invoices

331308552.doc

View Invoice
Batches Summary
View Invoices
Summary
Invoice Payments
Workbench

Invoice Holds

Invoice Actions

Invoice Print

Invoice
Distributions
Invoice Payment
Schedules

Invoice Match

Invoice Payments

Invoice Apply
Prepayments

ADEC/GTS Confidential

Functionality

Description

Quick Invoices
Invoice Overview
Withheld Amounts

Accrual Write-Off

Receiving
Transaction
Summary

Invoice Overview

View Quick
Invoices
View Invoice
Overview

Withheld Amounts

Invoice Overview

AP Accrual WriteOffs GUI

AP and PO

Miscellaneous

View Write-Offs

Invoice
super
visor

Payment
Super user

Payment Batches

Payment Batches
to Payment

Payment Actions

Payment Invoices

Payment Print
Check

Payment Void

Payment
Accounting
Payment Invoice
Cancel
Payment Invoice
Holds
Payment Batches
Cancel

Entry
Payments Manager

Invoice
Entry

Supplier
management

Select Accrual Accounts

Payments

331308552.doc

ADEC AP
Super user

ADEC/GTS Confidential

Functionality

Description

ADEC AP
Super user

Invoice
Entry

Invoice
super
visor

Payment
Super user

Payment Batches
Confirm
Payment Batches
Modify
Payment Batches
Actions
Payment Batches
Print
Payment Batches
Positive Pay
Payment Batches
Select/Build
Payment Batches
Format
Payment Batches
Summary

Payments

Payment Actions

Payment Invoices

Payment Print
Check

Payment Void

Payment
Accounting
Payment Invoice
Cancel
Payment Invoice
Holds
Payments
Summary

Netting

Netting Batch

View Payment

Batches Summary

Payments

Netting Agreement
Inquiry
Payments

331308552.doc

ADEC/GTS Confidential

Supplier
management

Functionality

Description

ADEC AP
Super user

Payment Invoices

Payment Overview

View Payments
Summary
Payment Batches
to Payment

Payment Invoices

Payment Overview

Payment Overview

View Payment
Overview

Withheld Amounts

Withheld Amounts

Payment Overview

View Suppliers

View Accounting
Lines
AP Accounting
Periods
Update Accounting
View Payables
Accounting Lines
View
Encumbrances
Update Accounting
Entries

Sub ledger Accounting

Accounting Events
Journal Entries

Supplier
management

Journal Entry Lines

Supporting Reference Balances

Suppliers

View EFT Details

JG Global Flexfield
flag enabled

View Suppliers

View EFT Details

Suppliers

331308552.doc

Payment
Super user

Control Payables Periods

Inquiry

Invoice
super
visor

Payment Batches
to Payment

Accounting

Entry

Invoice
Entry

ADEC/GTS Confidential

Functionality

Description

Supplier Merge

JG Global Flexfield
flag enabled
Merge Suppliers

ADEC AP
Super user

Invoice
Entry

Invoice
super
visor

Payment
Super user

Employees

Signing Limits

AP View Employees
GUI
AP Locations GUI
JG Global Flexfield
enabled flag
Signing Limits

Enter Employees

AP Employees GUI

View Employees
Locations

Credit Cards
Credit Cards
Procurement Card Transactions
Expense Credit Card

Credit Cards

Procurement Card
Transactions
Credit Card
Expense
Transaction Entry

Setup

Invoice
Payment Terms

Payment Terms

Distribution Set

Distribution Set

Tolerances

Tolerances

Hold and Release

Invoice Approvals

Expense Report Templates

Expense Report
Templates

Approval Workflow

Approval Workflow

Payment
Interest Rates
Bank Charge Calculation
Banks and Bank Branches

331308552.doc

Payment Interest
Rates
Define Bank
Charges
Bank and Branch
Details

Supplier
management

ADEC/GTS Confidential

10

Functionality

Description
Bank Accounts

Bank Transmission

Banks: BIC

Banks: Payable
Options
Banks: Payment
Documents
Banks: Receivable
Options
Banks: Related
Banks

Banks: Bank Codes

Banks: Enter
Branches
Banks: Update
Branches
JG Global Flexfield
enabled flag
Bank Account
Access: Customer
Bank Account
Access: Internal
Bank Account
Access: Supplier

Invoice
Entry

Invoice
super
visor

Payment
Super user

Payment Administrator
Payment Programs

Payment Formats

View EFT Details

Calendar

Accounting
Types

Period Types

Periods

Calendars

Special Calendar

Special Calendar

Aging Periods

Aging Periods

Currency

331308552.doc

ADEC AP
Super user

ADEC/GTS Confidential

11

Supplier
management

Functionality

Description
Define

AP Currencies GUI

Invoice
Entry

Invoice
super
visor

Payment
Super user

Rates
Daily

AP Daily Rates GUI

Types

AP Conversion
Rate Types GUI

Tax
Regions

Tax Regions

Reporting Entities

Reporting Entities

Withholding
Certificates

Tax Certificates

Groups

Tax Groups

Codes

Tax Codes

Enable VAT Type

JG Global Flexfield
enabled flag

E-Business Tax

E-Business Tax
Codes

E-Business Tax Home

Codes

Options
Financials

Financials Options

Payables

Payables System Setup

Payables Options

User Operating Unit

Preferences

Flex fields

Key

331308552.doc

ADEC AP
Super user

Register

Key Flex fields

Segments

Key Flexfield
Segments

Aliases

Shorthand Aliases

Cross Validation

Cross-Validation
Rules

ADEC/GTS Confidential

12

Supplier
management

Functionality

Description
Values

Key Flexfield
Values

Groups

Rollup Groups

Account
Generation
Processes

Accounts

Flexfield Value sets

Register
Segments
Values

Descriptive Flex
fields
Descriptive
Flexfield Segments
Descriptive
Flexfield Values

Flexfield Value Sets

Invoice
super
visor

Payment
Super user

Validation
Sets

Flexfield Value Sets

Values

Flexfield Values

Security
Define
Assign

Flexfield Security
Rules
Assign Flexfield
Security Rules

Validation
Sets

Flexfield Value Sets

Values

Flexfield Values

Security
Define
Assign
Combinations

331308552.doc

Invoice
Entry

Descriptive

Lookups

ADEC AP
Super user

Flexfield Security
Rules
Assign Flexfield
Security Rules
AP Accounting
Flexfield
Combination GUI

ADEC/GTS Confidential

13

Supplier
management

Functionality

Description

ADEC AP
Super user

Payables

Payables Lookups

Employee

Employee Lookups

Purchasing

Purchasing
Lookups

Countries

Countries

Organizations

Define
Organization

Invoice
super
visor

Payment
Super user

Credit Cards
Card Programs

Card Programs

Procurement Card
Profiles

Card Profiles

GL Account Set

GL Account Sets

Code Sets

Code Sets

Categories

Category Sets

Category Codes

Default Category Sets

Category Accounts

Category Accounts

Other

Requests
Run
View
Set
Profile
Concurrent
Change Organization

331308552.doc

Invoice
Entry

Requests: Submit
Concurrent
Concurrent
Requests : View
Request Sets (User
Mode)
Profile User Values
Concurrent
Request: View All
Change
Organization

ADEC/GTS Confidential

14

Supplier
management

Functionality

Description

Funds Available

Funds Available
Inquiry

ADEC AP
Super user

Invoice
Entry

Invoice
super
visor

Payment
Super user

Supplier
management

User Responsibility Assignment

Application
User

331308552.doc

Employe
e ID

E-mail ID

Full Name

Super
User

Invoice
Entry

ADEC/GTS Confidential

Invoice
Supervis
or

Payment
Super User

Supplier
Management

15

Open and Closed Issues

Open Issues

Closed Issues

331308552.doc

ADEC/GTS Confidential

16