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Heres a general and quick guide on how to configure SAP Fund Management component:

Define Financial Management Area


Assign Company Code to FM Area
Activate Account Assignment Elements
Activate Additional Functions of Funds Management
Activate Budget Control System
Define Global Parameters of FM Area
Create Variants in FM Area/Fiscal Year
Maintain Commitment item type
Create/Change Funds Center Hierarchy Variant
Assign Hierarchy Variant to FM Area
Create FM Fund Types
Create/Maintain Funded Program Types
Edit Field Selection String for Commitment items
Edit Field Selection String for Funds Center
Edit Field Selection String for Funds
Edit Field Selection String for Funded Program
Assign Field Selection Strings to FM Area
Define Account Assignment Derivation
Assign Derivation Strategy to Company Code
Activate Account Assignment Elements in Budget Control System
Define Budget Category
Define Budget Types

Edit Versions
Define Document Types
Maintain Number Range Interval for Entry Documents
Maintain Number Range Interval for Budget Change Document
Maintain Number Range Interval for Document Family
Define Layout for Budgeting Workbench
Define Status Control Settings
Activate/Deactivate Some AVC Messages for Applications
Maintain Activity Groups
Define Derivation Strategy for Activity Groups
Definition of Tolerance Profile and Maintenance of Tolerance Limit
Maintain Ledgers for Availability Checks
Define Settings for Consumable Budgets
Define Derivation Strategy for Control Objects
Define Activation of Availability Control
Assign Update Profile to FM Area
Override

Update Profile

Make Other Settings


Define Settings for Payment Transfer
Maintain Field Status for Assigning FM Account Assignments
Define Number Ranges for Posting Integration with Controlling
Choose Business Transactions for Integration

Activate Integration Costs and Project Controlling


Set Check for CO Plan Version
Activate/Deactivate Funds Management
Reversal of Documents

f you need to change some of the accounting information relating to an already posted
document,you can only achieve this by Reversing the original document and posting a new one
with the correct information. However, reversal is possible only when:

The origin of the document is in FI (not through SD or MM, etc.)

The information such as business area, cost center, etc., is still valid (that you have not
deleted these business objects)

The original document has no cleared items

The document relates only to the line items of customer/vendor/GL

While reversing, the system automatically selects the appropriate document type for the reversal,
and defaults the relevant posting keys. (Remember that the document type for the reversal
document would have already been configured when the document type was defined in the
configuration.) Also note that if you do not specify the posting date for the reversal document,
the system defaults to the posting date of the original document.
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Beneficial Reports for Reconciling Budget


Following reports might be useful for you when you are to reconcile a departments budget:

Available Balance by Fiscal Year under Fiscal Year Summary Report. This report is
useful for cost/fund centers that have planned revenue and/or expenses. It displays the
cost/fund centers projected plan, actual activity, commitments, and a comparison of
actual to plan

Inception to Date Report under Inception to Date (Grants). This report is useful for
Grants and some Plant accounts. It displays the cost/fund centers current budget, actual
activity, commitments and available balance.

Net Balance Report under Fiscal Year Summary Reports. This report is useful for
cost/fund centers that receive Revenue. It displays the cost/fund centers revenue, actual
expenses, commitments, and available balance.

Cost Center: Actual Line Item Report under Reconciliation (Detail). This report is
useful for all cost/Fund centers. This report displays all actual transactions
(expenses/revenues).

Plant Maintenance under Actual cost of work orders. This report in combination with
the Actual Line Item Report provides you with a listing of all detailed transactions posted
to an account.

Preliminary Postings

The user can use preliminary postings to enter and store incomplete documents in the
system. Preliminary postings do not update any data in the system, such as amounts.
The two types of preliminary postings are:

Parked Document

Hold Document

Parked documents provide the user with the ability to create a posting document, save it to
facilitate additional processes such as manager approval prior to posting. Parked documents can
be posted either individually or via a list. When posting several parked documents via a list, the
system issues a list that details each parked documents disposition, detailing a reason if the
document could not be posted.Should a parked document reject upon posting, the list can be used
to facilitate correction. A batch input (SAPs ability to process multiple documents
simultaneously.) session can be created from the list to subsequently post the parked documents.
Parked documents data is stored in a separate table from standard posting data. When a parked
document is actually posted, the data from the parked document is deleted from the parked
documents database. The document data is then written to the standard documents posting
database? and the appropriate data is updated. Parked documents can be selected for reporting
purposes and their status should be evaluated as part of the monthly close process.
Hold documents are user defined and managed. They are intended to be temporary in nature
offering the user the ability to save incomplete documents when necessary. Workflow
functionality can not be configured for hold documents. Hold documents can only be displayed
and posted by the user that created them. Hold documents should be cleared as part of the
monthly close process.
Budget Reports Using ZFM01
This transaction will be used to provide your basic reporting requirements for
monitoring your budget such as displaying your total budget, actual expenditures,
open commitments, and budget balance available for your selected funds center(s).
In addition, it will be used to drill down into the line item details of all postings to
the selected fund center. It can also provide a report to detail the sources of your
budget balance.

Difference Between Parking and Holding of Documents

The Parking of a Document in SAP is one of the two preliminary postings (the other being
the Holding of documents) in the system and refers to the storing of incomplete documents in
the system. These documents can later be called on for completion and posting. While parking
a document, the system does not carry out the mandatory validity checking. The system does
not also carry out any automatic postings (such as creating tax line items) or balance checks. As
a result, the transaction figures (account balances) are not updated. This is true in the case of all
financial transactions except in the area of TR-CM (Cash management) where parked
documents will update the transactions.
The parking of documents can be used to park data relating to customers, vendors, or assets
(acquisition only). When a cross-Company Code document is parked, only one document is
created in the initial Company Code; when this parked document is posted all other documents
relevant for all other Company Codes will also be created. However, it is to be noted that
substitution functionality cannot be used with document parking, as substitution is activated
only on transaction processing.
The added advantage is that a document parked by an accounting clerk can be called on for
completion by someone else. The parked documents can be displayed individually or as a list
from where the required document can be selected for completion and posting. The number of
the parked document is transferred to the posted document. The original parked document, if
necessary, can be displayed even after it has been posted to.
During a transaction when you do not have a piece of required information, you can Hold the
Document and complete it later. As in the case of parked documents, here also the document
does not update the transaction figures.
Budget Balance Reports

After viewing this presentation you will be able to view available budget balance reports in SAP
Financials
Understand the SAP Financials Coding
Display fund center information
Check whether budgets have been updated and the available balance has been affected (ZFD1)
Check current budget and available budget on the budget report(ZFB1)
Check original / revised budget at the department level(ZFBC)
Check the available cash for your Foundation fund.(ZFTB)
How to Execute Report Painter Reports Properly

Report Painter reports are available throughout your SAP system, including for reporting in FI,
Controlling (CO), Project System (PS), Funds Management (FI-FM), and Logistic Information
System (LIS). From a technical perspective, you can assign one or multiple Report Painter
reports to a report group. You can then execute the report group using transaction GR55.

However, most organizations prefer to assign report authorizations by transaction code and
therefore create individual transaction codes for each report. Then you have to transport the new
transaction throughout the system landscape to execute the Report Painter report in your different
systems (e.g., development or production).
Users often create transaction codes to execute Report Painter reports and then receive an error
message when trying to transport them. See how to avoid this by correctly creating transaction
codes for Report Painter reports.
Net Postings..What is That ?
Usually, when a transaction is posted, for example, a vendor invoice (document
type: KR), the system posts the Gross amount with the tax and discount
included. However, SAP provides you the option of posting these items as Net. In
this case, the posting excludes tax or discounts. Remember to use the special
document type KN. (Similarly, you will use the document type DN for customer
invoice-Net compared to the normal invoice postings for the customer using the
document type DR.) For using this net method of posting you should have
activated the required settings in the customization.
Cash Journal Configuration

his is complied for understanding of basic concepts of cash journal configuration with steps of:
Creating Cash Journal (T. Code FS00)
Define Document Types for Cash Journal Document (T. Code OBA7)
Define Number Range Intervals for Cash Journal Document (T Code FBCJC1)
Setup Cash Journal (T Code FBCJCO)
Create Business Transactions ( T. Code FBCJC2)
Cash Journal Entry ( T Code FBCJ)
SAP Journal Entry Guide

A journal entry (also known as a journal voucher / JV) is an entry or transaction used in the SAP
general ledger to book amounts for assets, liabilities, expenses, and revenues for a company or
entity.
Journal entries are initiated and completed by those at Duke with the proper security access to
create journal entries in SAP R/3 at Duke.Those users are known as Document Initiators.
Journal Entry documents should be initiated and completed on a timely basis to ensure that those
reviewing have time to take action. If possible, do not wait until the fiscal month closing week to
initiate documents.
Contents:
-Transaction Code Quick Reference
-Overview Of The Journal Entry Process
-Set User Preferences Via Editing Options

-Initiate And Complete A Journal Entry Document Via Park Document


-Initiate And Complete An Accrual Or Deferral Via Park Document
-Monitor The Status Of Completed Journal Entries Via The Initiators Sap Outbox
-Display A Parked Document (Individual Or Via List)
-Change A Parked Document
-Attach A File (Word, Excel) Via Change Parked Document
-Display Changes To A Parked Document
-Process A Rejected Journal Entry Via The Initiators Sap Inbox
-Send A Copy Of A Journal Entry To Other Users
-Delete A Parked Document
-Create An Account Assignment Model
-Use An Account Assignment Model To Initiate A Journal Entry
-Change Or Delete An Account Assignment Model
-Initiate A Journal Entry From The Excel Jv Upload
-Approve Or Reject A Completed Document Via The Approvers Sap Inbox
-Forward A Completed Document To Another Approver
-Create, Change, And View Attachments Via The Sap Inbox
-Display A Posted Journal Entry Document
-Change A Posted Journal Entry
-Display Changes To A Posted Journal Entry
-Reports To Track Journal Entries In The Jv Workflow Process
FI Quick Reference Cards

These quick reference cards are created by a university for the following transactions
FICO Key Terminology Grid
General User Menus
FBV2 Document List Search
GR55 UK Available Budget
FMRP_RFFMEP1AX
General User Reports
FB02 Change A Posted
FBV2 Change Parked Document
FS00 General Ledger Accounts
FV50 Park GL Account Items
FBV2 Change Parked Document
FBV2 Document List Search
FBV3 Display Parked Document
FB02 Change A Posted
FBV0 ProCard Editing
KO01 Create Internal Order
KO02 Change Internal Order
KOH1 Create Internal Order

MM Quick Reference Cards

These quick reference cards created by a university for the following transactions
ME2K Display PO by Cost Object
ME2L Display PO by Vendor
ME2M Display PO by Material
ME23N Display PO
ME51N Requisition Create
ME51N Requisition Create Multiple Account
How to Execute Report Painter Reports Properly

Report Painter reports are available throughout your SAP system, including for reporting in FI,
Controlling (CO), Project System (PS), Funds Management (FI-FM), and Logistic Information
System (LIS). From a technical perspective, you can assign one or multiple Report Painter
reports to a report group. You can then execute the report group using transaction GR55.
However, most organizations prefer to assign report authorizations by transaction code and
therefore create individual transaction codes for each report. Then you have to transport the new
transaction throughout the system landscape to execute the Report Painter report in your different
systems (e.g., development or production).
Users often create transaction codes to execute Report Painter reports and then receive an error
message when trying to transport them. See how to avoid this by correctly creating transaction
codes for Report Painter reports.
SAP Report Painter

Overview:
Report painter is the main tool for defining reports in the information system in controlling
module.
All of the controlling reports (Cost center accounting, internal orders and profit center
accounting) are created using report painter. You can also create reports in FI.
With Report Painter you can define reports quickly and easily across rows and columns.
You can use standard reports delivered by SAP as a base, copy them and do minor modifications,
so as to suit your requirement.Very often it is felt that the standard reports delivered by SAP do
not meet the users requirement. Therefore you need to create new reports.
Cost Center Reports

The SAP R/3 system comes with a vast amount of standard reports. Every SAP application has
its own information system, which can be assessed from the application menu. Different tools
have been used to build the reports and the outcome varies from very rigid, programmed reports
to very flexible reports.

The reports in the controlling module are mostly built with a SAP reporting tool, called Report
Painter. This is a very easy tool, which the controllers can use to make their own reports. The
easiest way to start is to copy a standard report and modify it. As all report painter reports share
the same features and functions, it is a good idea to first have a
closer look at a SAP standard report.
In this paper the Cost Centers: Actual/Plan/Variance -report is presented as an example of Report
Painter reports
Asset History Sheet:Report Scenario, Execution, Configuration

Overview
Asset History Sheet report is one of the most powerful report provided by SAP Fixed Asset
module. It provides complete details of the changes to the Asset Portfolio during the fiscal year
and again in the format (Layout) that can be configured in SAP IMG.
Report Scenario
In order to view all of the different types of asset activity for an asset, or a large number of assets
(by company code or class), the asset history sheet allows you to uniquely map any particular
transaction type to a specific field in the report. The main benefit of this is that it provides great
visibility into the types of transactions that are being performed on the asset. Without this, differt
types of transactions might be posted to the asset but aggregated into a single figure.
As an example, consider an asset that has many asset transfers occurring where the asset is both
the sender and a receiver. The asset received $500 in transfers from another asset and also
transfers $300 to a series of other assets. In the delivered history sheet versions, the values for
the transfers field would be a summation of these values to show a net $200 positive transfer. But
with a properly configured asset history sheet, you can great structures that highlight the
Transfers-In and Transfers-Out values. The same is true if you want to provide more visibility to
unique asset transactions such as Write-Ups and Unplanned Depreciation versus regular
depreciation.
Report Execution
Menu Path: Accounting > Financial Accounting > Fixed Assets > Information System > Reports
on Asset Accounting > Notes to Financial Statements > International > Asset History Sheet
Transaction: AR02
Program: RAGITT_ALV01
Selection Values:

Usual report criteria such as

Company Code
Asset Number
Asset Class
Depreciation Area
Sort version
Report List Level This will determine whether the report output will be in a detailed fashion
(i.e., list individual asset records) or summarized based on the sort version.

History Sheet Version see below for more information

Configuration
The configuration for this report requires three items:
1. Appropriate asset history sheet groups
2. Proper mapping of all transaction types to the asset history sheet group
3. A properly configured and complete asset history sheet version
The Asset History Version is the core of the Asset History Sheet report and determines how the
asset accounting transaction data is displayed. Most importantly, it defines the column-and-row
structure of the report output and how each type of asset activity (acquisitions, transfers in,
transfers out, AUC settlement, etc.) is mapped to the appropriate field in the report. The History
Sheet Version is completely customizable for each customers purposes.
IMG menu path: Financial Accounting > Asset Accounting > Information System > Asset
History Sheet > Define Asset History Versions
1. SAP has supplied standard asset history versions. For the custom asset history version
creation, we can copy the existing version & make required changes or create it from scratch.
2. Define 4 character asset history version identification code.
3. Asset History version can be defined in rows and columns. We can define maximum 8 rows
and 10 columns. Row and Column ID is made up of two digit integers. There is a minimum of 1
row and 2 columns (00 and 99) required.
4. Typical Column Definition:
00 Values at the start of FY
01 to 80 Transactions during FY
99 Values at the end of FY
5. Within each cell of the report you can map the asset history sheet groups to appear. Drilldown
in order to maintain this.
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Yet Another Asset Accounting End-User Training Manual

This course will focus on how SAP Accounting for Fixed Asset module manages general assets,
transactions, retirements, changes and other activities. This will also include Fiscal year
management, depreciation of assets. The starting point of the course will introduce the concept
of Fixed Asset Master Records and data through creation, changing and management of assets
and will give explanations with regards as to how they will relate to transactional processes. The
course will also touch on the structures of Fixed Asset Accounting as a financial record and
their significance to processes that are critical to the business accounting in the recording of
accounting transactions such as revenues, adjustments, changes, depreciation and
retirements/scrapping of assets and also assist in areas of internal and external reporting.
Master records fields and their impact on transactional processing will also be under focus.
During course trainees will be taken through the steps in the creation of the fixed asset Master
records execute transactional processes in areas of: parking, posting, document changing,
accounts, depreciation and document reversals, fiscal year closing and reporting.
Course Goals
At the completion of the course the delegates should be able to;
1. Understanding Company Codes, Classes, Types and SAP numbering of Assets
2. Understand SAP language and Financial Accounting Module
3. Creation and Managing Fixed Assets
4. Changing Fixed Assets
5. Acquisitions of Assets
6. Access to Transactions, between clients, Vendors and the Business
7. Depreciation, Scrapping Assets and Locking Assets
8. Fiscal Year Closing
9. Reporting
Screen Painter: Overview, Benefits and Liabilities

Screen Painter is SAPs standard tool for development within all ABAP based-SAP systems. It
allows developers to utilize Drag and Drop technology to design and implement custom screens
inside of SAP systems. It is a standard piece of the ABAP development workbench and can be
accessed from any ABAP based SAP system via transaction code SE80.
Just like Visual Basic and similar development tools, Screen Painter allows you to lay out the
screen visually, and then simply write the code behind it to perform any necessary functions.
The code that executes required functionality behind any Screen Painter screen is SAPs

proprietary ABAP. This allows companys to utilize existing ABAP resources to develop Screen
Painter based programs with a minimum of additional training.
Screen Painter: Overview, Benefits and Liabilities

Screen Painter is SAPs standard tool for development within all ABAP based-SAP systems. It
allows developers to utilize Drag and Drop technology to design and implement custom screens
inside of SAP systems. It is a standard piece of the ABAP development workbench and can be
accessed from any ABAP based SAP system via transaction code SE80.
Just like Visual Basic and similar development tools, Screen Painter allows you to lay out the
screen visually, and then simply write the code behind it to perform any necessary functions.
The code that executes required functionality behind any Screen Painter screen is SAPs
proprietary ABAP. This allows companys to utilize existing ABAP resources to develop Screen
Painter based programs with a minimum of additional training.
Beneficial Reports for Reconciling Budget

Following reports might be useful for you when you are to reconcile a departments budget:

Available Balance by Fiscal Year under Fiscal Year Summary Report. This report is
useful for cost/fund centers that have planned revenue and/or expenses. It displays the
cost/fund centers projected plan, actual activity, commitments, and a comparison of
actual to plan

Inception to Date Report under Inception to Date (Grants). This report is useful for
Grants and some Plant accounts. It displays the cost/fund centers current budget, actual
activity, commitments and available balance.

Net Balance Report under Fiscal Year Summary Reports. This report is useful for
cost/fund centers that receive Revenue. It displays the cost/fund centers revenue, actual
expenses, commitments, and available balance.

Cost Center: Actual Line Item Report under Reconciliation (Detail). This report is
useful for all cost/Fund centers. This report displays all actual transactions
(expenses/revenues).

Plant Maintenance under Actual cost of work orders. This report in combination with
the Actual Line Item Report provides you with a listing of all detailed transactions posted
to an account.

Budget Balance Reports

After viewing this presentation you will be able to view available budget balance reports in SAP
Financials

Understand the SAP Financials Coding


Display fund center information
Check whether budgets have been updated and the available balance has been affected (ZFD1)
Check current budget and available budget on the budget report(ZFB1)
Check original / revised budget at the department level(ZFBC)
Check the available cash for your Foundation fund.(ZFTB)
Cost Center Reports

The SAP R/3 system comes with a vast amount of standard reports. Every SAP application has
its own information system, which can be assessed from the application menu. Different tools
have been used to build the reports and the outcome varies from very rigid, programmed reports
to very flexible reports.
The reports in the controlling module are mostly built with a SAP reporting tool, called Report
Painter. This is a very easy tool, which the controllers can use to make their own reports. The
easiest way to start is to copy a standard report and modify it. As all report painter reports share
the same features and functions, it is a good idea to first have a
closer look at a SAP standard report.
In this paper the Cost Centers: Actual/Plan/Variance -report is presented as an example of Report
Painter reports
Direct Allocation Methods of Posting in Controlling

The Direct Allocation of posting in CO may be an actual cost entry or a transaction-based


posting.
The actual cost entry is the transfer of primary costs from FI to CO, on a real-time basis, through
the primary cost elements. You may also transfer transaction data by making the cost accounting
assignment to cost objects from other modules such as FI-AA, SD, and MM:

FI-AA: Assign assets to a cost center (to post depreciation, etc.)

MM: Assign GR to a cost center/internal order

SD: Assign or settle a sales order to a cost center or internal order

Note that during actual cost entry, the system creates two documents. When you post the primary
costs from FI to CO, the system will create a document in FI and a parallel document in CO,
which is summarized from the point of the cost object/element.
Transaction-based postings are executed within the CO, again on a real-time basis, enabling you
to have updated cost information on the cost centers at any point in time. You will be able to
carry out the following transaction-based postings in CO:

Reposting

Manual cost allocation

Direct activity allocation

Posting of Statistical Key Figures

Posting of sender activities

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What is Splitting? Splitting Structure Definition

Splitting is a process used to assign activity-independent plans/actual costs, both primary


andsecondary, of a cost center to the individual activity types within that cost center. But the
important requirement is that you will use this when there is no account assignment to the
activity types.
You may either use the Splitting rules or the Equivalence number to achieve this. When you
split the costs from a cost center, the cost center temporarily becomes more than one cost center
for the purpose of allocation but again becomes a single cost center when posting happens in the
subsequent period.
If you need to assign different cost elements or cost element groups to activities in more than one
way, then you need to define a Splitting Structure containing splitting rules to determine
the criteria of splitting activity-independent costs to an activity type. If you have created the
splitting structure in customizing and assigned the same to a cost center, then the system uses the
splitting structure for cost apportioning; otherwise, it will use the equivalence number.
The splitting rules determine the amount or the proportion of costs to be allocated to various
activity types of a cost center and is based on the consumption of these activity types. The costs
thus allocated may be a fixed sum, or a percentage, or it can even be based on the tracing factors
or SKFs.
The equivalence number is a basic method for splitting the costs when you manually plan for
each of the activity types. By this, you will plan all activity-independent costs according to the
equivalence numbers (the default is 1).
Management Accounting Integration with Other SAP Applications

Management Accounting contains all the functions necessary for effective cost and revenue
controlling. It covers all aspects of management controlling and includes many tools for
compiling information for company management. The following are the integration points of
Management accounting with other SAP modules;

Data created in other mySAP ERP applications can have a direct influence on
Management Accounting. For example, if a non-stock item is purchased, an expense is

posted to the general ledger. This expense is also posted as costs to a cost center, for
example, for which the item was purchased. That cost centers costs can be passed on
later as overhead to a production cost center.

Financial Accounting, in the mySAP ERP solution, is a primary source of data for
Management Accounting. In fact, most expense postings in the general ledger result in a
cost posting in Management Accounting. These expense postings to the general ledger
can be journal postings, vendor invoices, or depreciation postings from Asset
Management.

Sales Order Management is a primary source for revenue postings from billing
documents to revenue postings in Profitability Analysis (CO-PA), and Profit Center
Accounting (PCA). Human Capital Management can generate cost postings in
Management Accounting. HCM offers you the opportunity to allocate labor costs to
various controlling objects. In addition, planned personnel costs can be transferred and
used for Management Accounting planning.

In Materials Management, a goods issue transaction can create a cost posting in


Management Accounting to whichever cost object is specified. Product cost estimates
created in Management Accounting can update price fields in material master records.
Finally, the creation of purchase orders in Materials Management can generate
commitment postings within Management Accounting.

The Manufacturing area of Logistics also works closely with Management Accounting.
Bills of material and routings, created in Manufacturing, can be used in Product Cost
Accounting.

Funds Management: Definition

FM is a process that allows classification and tracking of revenues and expenditures in terms of a
budget structure
The FM module contains several core master data elements:

Fund Source and use of financing

Fund Center Organizational Structure

Commitment Item Expenses and Revenues

Functional Area Program or Activity

Fund Type Description

Funded Program Lower level internal programs or activity

Fund: Represent the lowest level source of funding used for tracking, controlling and reporting
on available financial resources. A full set of financial reports is possible for each fund.
Funds Center: Represent the lowest level areas of responsibility for budgetary assignment,
monitoring and control. Can be one to one with cost centers.
Commitment Items: Represent the categories or classifications of fund equity, revenues,
expenses and encumbrances at the lowest level of detail necessary for internal and external
reporting. These have a one to one relationship with GL accounts.
Functional Area: Structures that identify and classify financial transactions by overall purpose,
objective, function and/or mission for accomplishing major services or regulatory
responsibilities.
Fund Types: Determine Budget scope. Some assignments are Overall budget, Annual budget and
Not Assigned
Funded Programs: Represent lower-level internal programs or initiatives, which represent a plan
or system under which actions may be taken to achieve specific goals.
Document Splitting in New General Ledger
New General Ledger (or new G/L) in the SAP ERP system offers a powerful feature
known as document splitting. With document splitting, accounting line items are
split according to specific characteristics This way, you can create financial
statements for entities such as Segments and meet legal requirements. This
document also explains the basics steps of Passive splitting, Active splitting Rulebased splitting and Splitting using zero balancing with examples. At the end you will
see a step by step Document Splitting examples to familiarize with process.
Yet Another Overhead Cost Controlling End-User Training Manual

Controlling (CO) offers information to decision makers for planning, measuring and monitoring
enterprises operations and performance. It represents the internal accounting view of an
organization.
All data relevant to cost and revenue flows are created from various sources such as Financial
Accounting (FI), Materials Management (MM), and Sales and Distribution (SD). The cost and
revenue flows will update FI and simultaneously create equivalent postings into CO.
As part of this process, the system assigns the costs and revenues to different CO account
assignment objects like cost centers, orders, or profitability segments. The relevant accounts in
FI are managed in CO as cost elements or revenue elements.
Course Content:

Unit 1 Cost Center Accounting

Unit 2 Internal Order Accounting

Parallel Accounting in New General Ledger

The new GL functions include Parallel Accounting, its an SAP feature where you can
maintain different sets of books to satisfy all different requirements of Financial Statement users
accurately, efficiently and effectively. Standard reports are already available and readily available
to use.
How does Parallel Accounting works in SAP (FICO)? Requirement is; a leading ledger is created
in the system (0L ledger = GAAP). Then another ledger should be created and classified as
non-leading ledger (1L ledger = TAX).
All financial transactions in the system are posted to both ledgers if no ledger is specified in the
transaction. If you generate a financial statement or gl account report, both ledgers contain the
data of the transaction posted.
To post only to specific leger (e.g. 0L ledger), the Ledger Group field in the header should be
filled-up with 0L ledger. The transaction wont affect the other ledger (1L ledger).
Yet Another Profit Centre End-User Training Manual

Controlling (CO) offers information to decision makers for planning, measuring and monitoring
enterprises operations and performance. It represents the internal accounting view of an
organization.
All data relevant to cost and revenue flows are created from various sources such as Financial
Accounting (FI), Materials Management (MM) and Sales and Distribution (SD). The cost and
revenue flows will update FI and simultaneously create equivalent postings
into CO.
As part of this process, the system assigns the costs and revenues to different CO account
assignment objects like cost centers, orders, or profitability segments. The relevant accounts in
FI are managed in CO as cost elements or revenue elements.
Yet Another Accounts Payable End-User Training Manual

This course will focus on how SAP Accounts Payable module manages Vendor transactions and
activities.
The starting point of the course will introduce the concept of Vendor Master Records creation
and will give explanations with regards as to how they will relate to transactional processes. The
course will also touch on the structures of Vendor Master Record and their
significance to processes that are critical to Accounts payables accounting in the recording of
accounting transactions such as expenses, adjustments and also assist in areas of internal and
external reporting.
Master records fields and their impact on transactional processing will also be under focus.
During this course you will be taken through the steps of the creation of the Vendor Master

Records execute transactional processes in areas of: parking, posting, document


changing, accounts clearing, document reversals, reporting and processing of invoices for
payment using various methods payments namely check, efts ( electronic funds transfers) and
transfers
The SAP system allows for the viewing of documents at each stage of processing which makes it
easy to track a transaction from the beginning to the end and also make it easy to analyze the
related documents as you can navigate from the initial document going back
wards. This is due to integration of modules in the SAP system
Course Goals
At the completion of the course the delegates should be able to
1. Understand the components of the SAP FI-AP Module,
2. Understand the integration between FI-AP and other R/3 modules,
3. Understand the SAP terminology and vocabulary,
4. Process business transactions and generate required reports.
Course Content

Unit 1 : Finance organizational elements and Master data in Accounts Payable

Unit 2 : Accounting Transactions in Accounts payable

Unit 3 : Advance payments in Accounts payable

Unit 4 : Automatic outgoing payments process & check voiding

Unit 5 : Periodic processes

Unit 6 : Vendor Reports

Business Area Vs. Profit Center Vs. Profitability Segment

What is the difference between Business Area, Profit center & Profitability Segment?
Business area is an organisational unit which corresponds to the specific business segment or
area of responsibility. Identification of business area helps in segment reporting of a company in
its financial statements. Business areas can be identified based on the products of the company or
based on geographical area.

Profit centers are internal areas of a company that have the responsibility for achieving target
profits or productivity goals.
The objective of business area is more for reporting purposes whereas profit center allows to
analyse areas of responsibility and to delegate responsibility to decentralised units (eg., the
various divisions within a company). Thus, profit center are basically treated as "companies
within a company" and ensures effective control.
Profitability Segment corresponds to market segment. The market segments can be defined as
products, product groups, customers, customer groups, geographic areas, etc. For example, a
company may wish to analyze profitability for a specific group of products that the company
sells to a particular customer (or group of customers). When setting up CO-PA, the company will
have broad flexibility to choose whichever characteristics are relevant for defining the
companys market segments. Each unique combination of characteristic values (e.g. sales of
product A to customer X) defines a profitability segment.
Difference between Profit Center and Business Area
Business area will have many profit centers. For example Vehicle is a business area in a
company. Vehicle can be cars and Bikes etc. Here Vehicle is business area and Cars and Bike are
profit centers. In broad Vehicle is a profit center. But as it has sub areas those are profit centers.
So profit centers cannot be replaced with business area and vice versa. We can replace business
area by Profit centre, only condition is that it should be in same controlling area. The business
area is more like a business unit of a company. You can have multiple profit centers within a
business area.
Main distinguish factor is that distribution and assessment in possible in profit center but not in
business area.
One more distinction is that Business area need not be attached to any organisation structure. But
profit centres can be created only under the controlling area. Business area can be across
controlling area.
Business area concept is used for making strategic decisions by the management whereas the
primary purpose of profit centre accounting is responsibility accounting.
Primary and Secondary Cost Elements:Definition

Primary Cost Elements / Revenue Elements:


When creating a primary cost element or revenue element, it must be listed first as a G/L account
in the chart of accounts and defined as an account in Financial Accounting. In other words,
primary cost elements and revenue cost elements require counterparts in FI. When you create a
primary cost/revenue element, the SAP System checks whether a corresponding account exists in
FI.
Secondary Cost Elements:
Secondary cost elements are used exclusively in Controlling (CO) and need not be defined in FI.
It can be used for internal allocation purpose.

Integration with FI (Financial Accounting):


Cost Elements track the type of costs or spend. They form categories of costs that are
independent from external or financial reporting requirements, but help management to track
costs according to internal accounting policies. The primary Cost Elements are more or less
mirror images (copies) of P&L revenue and expense accounts from the financial chart of
accounts. The integrated mass processing moves (and allocates) costs from primary into
secondary Cost Elements. Those secondary Cost Elements no longer are tied to the accounts used
by financial and tax reporting (chart of accounts).
Yet Another Accounts Receivable End-User Training Manual

This course will focus on how SAP Accounts Receivable module manages customer transactions
and activities.
The starting point of the course will introduce the concept of Accounts Receivable Customer
Account Master Records creation and will give explanations with regards to how it will relate to
transactional processes. The course will also touch on the structures of Customer master record
and their significance to processes that are critical to invoice posting, credit management and
payment.
Master records fields and their impact on transactional processing will also be under focus. After
the creation of the Customer Master records transactional processes will be carried out in areas
of: parking, posting, document changing, accounts clearing and reporting.
The course material will aid in gaining knowledge and skills which will be of use in day to day
execution of transactions.
Course Goals
At the completion of the course the delegates should be able to;
1. Explain how the SAP ERP modules are integrated.
2. Explain Accounts receivable accounting functions
3. Maintain Accounts receivable master Records
4. Process Accounts receivable accounting transactions
5. Run standard Accounts receivable reports
Course Contents

Unit 1 : Maintenance of Customer Master Records

Unit 2 : Accounting Transactions in Accounts Receivables

Unit 3 : Customer Account Reports

Yet Another Asset Accounting End-User Training Manual

This course will focus on how SAP Accounting for Fixed Asset module manages general assets,
transactions, retirements, changes and other activities. This will also include Fiscal year
management, depreciation of assets. The starting point of the course will introduce the concept
of Fixed Asset Master Records and data through creation, changing and management of assets
and will give explanations with regards as to how they will relate to transactional processes. The
course will also touch on the structures of Fixed Asset Accounting as a financial record and
their significance to processes that are critical to the business accounting in the recording of
accounting transactions such as revenues, adjustments, changes, depreciation and
retirements/scrapping of assets and also assist in areas of internal and external reporting.
Master records fields and their impact on transactional processing will also be under focus.
During course trainees will be taken through the steps in the creation of the fixed asset Master
records execute transactional processes in areas of: parking, posting, document changing,
accounts, depreciation and document reversals, fiscal year closing and reporting.
Course Goals
At the completion of the course the delegates should be able to;
1. Understanding Company Codes, Classes, Types and SAP numbering of Assets
2. Understand SAP language and Financial Accounting Module
3. Creation and Managing Fixed Assets
4. Changing Fixed Assets
5. Acquisitions of Assets
6. Access to Transactions, between clients, Vendors and the Business
7. Depreciation, Scrapping Assets and Locking Assets
8. Fiscal Year Closing
9. Reporting
Management Accounting Integration with Other SAP Applications

Management Accounting contains all the functions necessary for effective cost and revenue
controlling. It covers all aspects of management controlling and includes many tools for

compiling information for company management. The following are the integration points of
Management accounting with other SAP modules;

Data created in other mySAP ERP applications can have a direct influence on
Management Accounting. For example, if a non-stock item is purchased, an expense is
posted to the general ledger. This expense is also posted as costs to a cost center, for
example, for which the item was purchased. That cost centers costs can be passed on
later as overhead to a production cost center.

Financial Accounting, in the mySAP ERP solution, is a primary source of data for
Management Accounting. In fact, most expense postings in the general ledger result in a
cost posting in Management Accounting. These expense postings to the general ledger
can be journal postings, vendor invoices, or depreciation postings from Asset
Management.

Sales Order Management is a primary source for revenue postings from billing
documents to revenue postings in Profitability Analysis (CO-PA), and Profit Center
Accounting (PCA). Human Capital Management can generate cost postings in
Management Accounting. HCM offers you the opportunity to allocate labor costs to
various controlling objects. In addition, planned personnel costs can be transferred and
used for Management Accounting planning.

In Materials Management, a goods issue transaction can create a cost posting in


Management Accounting to whichever cost object is specified. Product cost estimates
created in Management Accounting can update price fields in material master records.
Finally, the creation of purchase orders in Materials Management can generate
commitment postings within Management Accounting.

The Manufacturing area of Logistics also works closely with Management Accounting.
Bills of material and routings, created in Manufacturing, can be used in Product Cost
Accounting.

Conceptual Design Of Accounts Receivable & Accounts Payable

This is a quick guide to concept of SAP FI Accounts Receivable and Accounts Payable
Contents:
Accounts Receivable Customer Master Records
Accounts Payable Vendor Master Records
Payments
Receipts
Terms of Payment
Tolerance Groups
Dunning

Down Payments
Special G/L Transact?ons
Accounts Payable Administration

This presentation is a complete guide to Accounts Payable Administration by a university which


after you will be able to:
Process credit memos
Perform invoice verification
Manage the Goods Receipt/Invoice Receipt (GR/IR)
account
Block/unblock invoices
Explain the payment process
Identify and run reports
Yet Another Bank Accounting End-User Training Manual

This course will focus on how SAP Bank accounting module manages bank transactions and
activities.
The starting point of the course will introduce the concept of Bank Master Records creation and
will give explanations with regards as to how they will relate to transactional processes. The
course will also touch on the structures of Bank Accounting record and their significance to
processes that are critical to bank accounting in the recording of accounting transactions such as
bank reconciliations.
In SAP, the bank master record is stored centrally in the Bank Directory. The Bank Directory
must contain the master data of all banks that you require for payment transactions with your
business partners. This includes your banks and banks of your business partners (both domestic
and foreign banks). Bank key master data is maintained at client level and the same master data
will be used by all company codes.
The course will also cover such issues as processing of bank statements (bank reconciliations)
and cash journal (petty cash) functions.
Course Goals
At the completion of the course the delegates should be able to;
1. Explain Finance organizational structures
2. To Maintain Master data in Bank Accounting
3. Process Cash journal (Petty Cash Transactions)
4. Manual and Automatic Bank Statement Entry Process Overview

5. View check registers


Course Content

Unit 1 : Finance Organizational Structures and Bank Master Records

Unit 2 : Cash journal (Petty Cash Transactions)

Unit 3 : Manual and Automatic Bank Statement Entry Process Overview

Yet Another General Ledger End-User Training Manual

This course will focus on how SAP General Ledger Accounting module manages general ledger
transactions and activities.
The starting point of the course will introduce the concept of General Ledger Master Records
creation and will give explanations with regards as to how they will relate to transactional
processes. The course will also touch on the structures of General Ledger accounting record and
their significance to processes that are critical to General ledger accounting in the recording of
accounting transactions such as expenses, revenues, adjustments and also assist in areas of
internal and external reporting.
Master records fields and their impact on transactional processing will also be under focus.
During course trainees will be taken through the steps in the creation of the General Ledger
Master records execute transactional processes in areas of: parking, posting, document changing,
accounts clearing, document reversals and reporting.
The SAP system allows for the viewing of documents at each stage of processing which makes it
easy to track a transaction from the beginning to the end and also make it easy to analyze the
related documents as you can navigate from the initial document going back wards. This is due
to integration of modules in the SAP system.
Course Goals
After reading this document you will be able to:
1. Explain how the SAP ERP modules are integrated.
2. Explain general ledger accounting functions
3. Maintain General ledger master Records
4. Process General Ledger accounting transactions
5. Run standard general ledger reports

Business Area Vs. Profit Center Vs. Profitability Segment

What is the difference between Business Area, Profit center & Profitability Segment?
Business area is an organisational unit which corresponds to the specific business segment or
area of responsibility. Identification of business area helps in segment reporting of a company in
its financial statements. Business areas can be identified based on the products of the company or
based on geographical area.
Profit centers are internal areas of a company that have the responsibility for achieving target
profits or productivity goals.
The objective of business area is more for reporting purposes whereas profit center allows to
analyse areas of responsibility and to delegate responsibility to decentralised units (eg., the
various divisions within a company). Thus, profit center are basically treated as "companies
within a company" and ensures effective control.
Profitability Segment corresponds to market segment. The market segments can be defined as
products, product groups, customers, customer groups, geographic areas, etc. For example, a
company may wish to analyze profitability for a specific group of products that the company
sells to a particular customer (or group of customers). When setting up CO-PA, the company will
have broad flexibility to choose whichever characteristics are relevant for defining the
companys market segments. Each unique combination of characteristic values (e.g. sales of
product A to customer X) defines a profitability segment.
Difference between Profit Center and Business Area
Business area will have many profit centers. For example Vehicle is a business area in a
company. Vehicle can be cars and Bikes etc. Here Vehicle is business area and Cars and Bike are
profit centers. In broad Vehicle is a profit center. But as it has sub areas those are profit centers.
So profit centers cannot be replaced with business area and vice versa. We can replace business
area by Profit centre, only condition is that it should be in same controlling area. The business
area is more like a business unit of a company. You can have multiple profit centers within a
business area.
Main distinguish factor is that distribution and assessment in possible in profit center but not in
business area.
One more distinction is that Business area need not be attached to any organisation structure. But
profit centres can be created only under the controlling area. Business area can be across
controlling area.
Business area concept is used for making strategic decisions by the management whereas the
primary purpose of profit centre accounting is responsibility accounting.
Accounts Payable End User Manuals

Find below step by step for overall processes with screenshots for the following topics:

1. Block/Unblock Vendor FK05


2. Cheque with Alternative Payee Payment Processing FB60
3. Re-Issuance of Cheque-Simultaneous Void of Cheque&Issuance FBZ5
4. Staff Reimbursement Through Cheque F-53
5. Vendor/Customer Reconciliation Account Management ZVCG
Goods Receipt Based Invoice Verification

his document has been created to explain the differences between using Goods Receipt Based
Invoice Verification (GR/IV) and not using GR/IV.
When running GR/IV or not, it affects two processing areas within Accounts Payable.
1. On invoice matching, when the invoice is being entered into SAP.
2. Whether there are sufficient Goods Receipts or not to match the invoice against and ensuring
invoices without sufficient receipts are paid.
Materials Management: User Training Manuals

Find below end user training manual for overall processes of the following topics

Generate Differences List

Goods Issuance of Bill Production Materials

GR for Materials Directly Charged on Projects

Goods Receipt for PO STO

GR for Initial Entry of Stock Balances

Stock Transport Order (PO STO)

Partial Acceptance & Setting of Delivery Completion Indicator

Material Reservation for Maintenance & Operation

Goods Receipt of Scrap Lots (In Batches)

Yet Another Invoice Verification End-User Training Manual

This course focuses on Verification Vendor Invoices for Materials (Non Stock) and Services in
SAP, The invoices from Vendor are recorded in SAP by referring to:

Purchase order number (against which the non-materials/services are delivered by the
Vendor) and the system would list down all the eligible line items from Purchase order
for processing the Invoice. The relevant line items specific to the invoice presented by the
Vendor needs to be selected before proceeding further.

Vendor code, where the system will list down all the eligible items (materials/services),
from various purchase orders, for invoice processing. The relevant items
(materials/services) are selected from this list, which is indicated in the Vendors invoice,
for further processing.

The Vendor (Invoice Party Partner), the vendor document number, date of invoice receipt
and total value of the Invoice are mandatory fields on the header of the Invoice.

The value and currency from the Vendors Invoice are entered during Invoice processing
and the system gives message for any differences between the value from Vendors
Invoice and the Purchase order values and the quantity in the Goods Receipt. The
invoice will not be posted until the difference is zero between the debits/credits (or
within the allowed tolerances).

A document number is generated after successful posting of Vendors invoice and this
would now enable processing of payment to vendor (against this invoice) using the
baseline date of the entered vendors document date and the terms of payment.An
accounting document is also created automatically in the background to recognize Vendor
liability and to clear the GR/IR.

Course Goals:
At the completion of the course the delegates should be able to:

Enter \ display Incoming Invoice referencing a PO

Release Blocked Invoices

Cancel Invoice Document

Course Content:
1. Enter Incoming Invoice referencing a PO
2. Display Invoice Document
3. Display List of Invoice Documents

4. Release Blocked Invoices


5. Cancel Invoice Document
Invoice Verification-Brief Introduction

Logistics Invoice Verification is part of Materials Management. At the end of the logistics chain
comprising Purchasing, Inventory Management, and Invoice Verification, Logistics Invoice
Verification checks incoming invoices for accuracy with regards to content, price, and
accounting.
The main task of Logistics Invoice Verification is to complete the procedure of materials
procurement by posting the vendor invoice and to pass on information concerning the invoice to
Financial Accounting and subsequent applications.
Logistics Invoice Verification can also process invoices that do not originate in
materials procurement.

Logistics Invoice Verification is not an isolated component within SAP R/3. It operates in
conjunction with the Purchasing and Inventory Management components. Logistics Invoice
Verification accesses data located in preceding application areas.
For each incoming invoice, Logistics Invoice Verification creates an MM invoice document and
an FI invoice document.
The invoice documents update data in:

Materials Management

Financial Accounting

Accounts Payable Administration

This presentation is a complete guide to Accounts Payable Administration by a university which


after you will be able to:

Process credit memos


Perform invoice verification
Manage the Goods Receipt/Invoice Receipt (GR/IR)
account
Block/unblock invoices
Explain the payment process
Identify and run reports
Yet Another Purchase Requisitioning End-User Training Manual

A purchase requisition is a request or instruction to Purchasing to procure a certain quantity of a


material or a service so that it is available at a certain point in time.
A purchase requisition has the following attributes:

It is the primary instrument for identifying materials or services that must be purchased
outside the company.

It authorizes the purchasing department to purchase materials in specified quantities


within a specified time.

It is an internal document: It is not used outside the company.

Course Goals
At the completion of the course the delegates should be able to;

Overview of the SAP ERP MRO MM System

Create requisitions for non-Stock materials and services

Make changes to rejected requisitions

Display purchase requisitions

Search for requisitions by material, vendor, etc

Course Content
1. SAP Hierarchy.
2. Materials management overview.
3. SAP Purchasing documents.

4. Purchase requisitioning business process overview.


5. Create a Purchase Requisition for Non-Stock Materials and services.
6. Change a Purchase Requisition.
7. Display a Purchase Requisition.
8. List Purchase Requisitions.
Fundamental Guide to SAP Procurement Processes

Materials Management covers all tasks within the supply chain, including consumption-based
planning, purchasing, vendor evaluation, and invoice verification. It also includes inventory and
warehouse management to manage stock until usage dictates the cycle should begin again.
The purpose of the MM-Materials Management module is to provide detailed support for the
day-to-day activities of every type of business that entails the consumption of material.
The Materials Management module of SAP R/3 consists of the following components:

Purchasing.

External Services Management.

Vendor Evaluation.

Inventory Management.

Invoice Verification.

Warehouse Management.

Consumption Based Planning.

Material Ledger

In the rest of material you will find the all basics of procurement process with a plenty of clear
descriptions.
Unplanned Delivery Cost in Logistics Invoice Verification
Unplanned delivery costs are not known at the time of purchase order creation and
hence these are not specified in the purchase order. These are only entered at the
time of vendor invoice posting. For these cost no provision is made while posting
the goods receipt. In case of unplanned delivery costs, the system does not check
the purchase order for planned delivery costs. These costs are posted in exactly the

same manner as subsequent debits/credits.


Find below end-user manual for this process.
Materials Management: User Training Manuals

Find below end user training manual for overall processes of the following topics

Generate Differences List

Goods Issuance of Bill Production Materials

GR for Materials Directly Charged on Projects

Goods Receipt for PO STO

GR for Initial Entry of Stock Balances

Stock Transport Order (PO STO)

Partial Acceptance & Setting of Delivery Completion Indicator

Material Reservation for Maintenance & Operation

Goods Receipt of Scrap Lots (In Batches)

Clearing of Accounts

The clearing between the customer and vendor can happen by following the below settings
1. The customer number must be entered in the corresponding vendor master record
a. FK02->General Data -> Control
In the Account control tab, in the Customer field, enter the customer number
b.In the Company Code Data > Payment Transaction Accounting, select the checkbox Clrg
with Cust
note:If you do not fill Customer field ,the Clrg with Cust field can not display.
2. The vendor number must be entered in the corresponding customer master record
a. FD02->General Data -> Control
In the Account control tab, in the Vender field, enter the vendor number
b. In the Company Code Data > Payment Transaction Accounting, select the checkbox
Clearing with vendor
3. For testing, create a vendor invoice through FB60 and customer invoice through FB70. Note
that customer and vendor are properly selected.

4. To see the vendor/customer balance both together use FBL1N/FBL5N, when you execute
FBL1N select customer check box, when you execute FBL5N select vendor check box along
with open item/cleared item check box
5. For clearing the open items. Use the TCode F-32. On clicking the Process open Items, the
vendor invoice (KR) and customer invoice (DR) are shown automatically. It will generate the FI
document with proper entry.
Note: Partial / Residual payment between customer and vendor is also possible
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What is Clearing?

Clearing in SAP refers to squaring-off open debit entries with that of open credit entries.
Clearing is allowed in GL accounts maintained on an open item basis and in all
customer/vendor accounts. The clearing can either be manual or automatic. In the case of
manual clearing, you will view the open items and select the matching items for clearing. In the
case of automatic clearing, a program determines what items need to be cleared based on
certain pre-determined open item selection criteria and proposes assignments before clearing
these assigned items. Whatever the type of clearing, the system creates a clearing document
with the details and enters the clearing number against each of the cleared open items. The
clearing number is derived from the document number of the clearing document.
You will also be able to do a partial clearing when you are unable to match open items
exactly; in this case, the balance amount not cleared is posted as a new open item. You may also
configure clearing tolerance and also define rules on how to tackle the situation where the net
amount after clearing is not zero (such as, writing off, posting the difference to a separate
clearing difference account, etc.).
In the case of customers who are also vendors, you will be able to clear between these two
provided it is duly configured in the relevant master data (by entering the customer number in the
vendor master record and the vendor number in the customer master record).
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Reconciliation Accounts and Special G/L Indicator

Most SAP people might be asking, what is a reconciliation account and special general ledger
indicator in SAP Financial Accounting? Well, my dear readers surely you will be enlightened by
this article.
First, you must understand the definition of general ledger. General ledger is the main accounting
record of a business which uses double-entry bookkeeping. In SAP, the central task of G/L
accounting is to provide a comprehensive picture for external accounting and accounts.
Transactions that have a financial impact are captured by the general ledger. The transactions
could be orinated from other modules. Example, posting of goods receipt (MIGO) performed by

purchaing personnel (MM module) have already a financial impact. It increases the inventory
balance and increases the GR/IR clearing account. The accounting journal entry the transactions
MIGO create is debit (dr) Inventory account (G/L) and credit GR/IR clearing accounts (G/L).
The general ledgers summarize all financial transactions of a Company. It is the the basis of the
preparation of the Companys Financial Statements.
Now, lets dig it further. Reconciliation Accounts are G/L accounts that receive postings from a
subsidiary ledgers. Meaning, transactions data are not posted directly to recon accounts. Example
of recon accounts are Accounts Receivable, Accounts Payable and Fixed Assets G/L. For
accounts receivable G/L the subsidiary ledger is the customer account. All transactions with the
customers are posted directly to the customer account and the recon account is automatically
updated. How this thing happen? Well, when you create a customer account you specify under
the Company Code data the reconciliation account.
So, all normal transactions to the customer e.g. sale of goods are posted to the recon account
defined in the customer master data. Next question would be, what G/Laccount should be
updated for postings of customer down payment (advance collection)? For proper accounting,
downpayment should not be posted to Accounts Receivable trade. It should be posted to
different G/L account e.g. Advances from customer. Well, how would the said transaction be
posted to Advances accounts.
This is one of the cases where the idea of special G/L indicator comes in. With the use of special
G/L indicator you can specify in the set-up what G/L account advances transactions be posted.
Standard posting key of customer transaction with special G/L indicator are 09 (dr) and 19 (cr).
The system will always require you to indicate the special G/L indicator when you use the said
posting keys.
Vendor Payment

This material contains two methods for Vendor Payment of Purchase Requisitions, in brief;
-Using transaction ME53N, view date payment is due to vendor. Payment occurs prior to that
date.
-More detailed information about vendor payment of PRs, using transaction FBL1N. In some
cases, you may even see associated check number
Stopping Payment With Cancellation of Invoice

Accounts Payable vendor checks are created in the SAP system via automatic payment program
execution (transaction F110) or via manual check generation (transactions F-53 and FCH5).
Sometimes there are business scenarios where a check must be voided in the SAP system. For
example, a check may have ripped during printing or was reported as stolen. The Accounts
Payable (AP) Supervisor or Lead will be notified of the need to void an AP check(s). The
Supervisor or Lead will verify the business requirement and complete the Cancel Check Payment
(FCH8) transaction in SAP. It is important to note that the FCH8 transaction not only voids the
check but also reverses the payment document. Because the payment document is reversed, the
corresponding invoice(s) are put back to an open status in the system. The open invoice will then

be included on the next automatic payment program run or can be cleared manually via
transaction F-53 and FCH5 (Quicken check).
It is important to record the voided check in SAP using transaction FCH8 because this
transaction updates the check register information and accordingly, the next positive payment file
will include the current voided check information.
It is also important to note that if the voided checks are physically in the AP Supervisors or
Leads possession, after voiding the check, the AP Supervisor or Lead must destroy the checks.
Find below an end-user manual for this process
SAP Finance Basics

Client: In commercial, organizational and technical terms, a self-contained unit in an R/3 System
with separate master records and its own set of tables.
Company Code: The smallest organizational unit of Financial Accounting for which a complete
self-contained set of accounts can be drawn up for purposes of external reporting.
Business Area: An organizational unit of financial accounting that represents a separate area of
operations or responsibilities within an organization and to which value changes recorded in
Financial Accounting can be allocated.
Enterprise structure: A portrayal of an enterprises hierarchy. Logical enterprise structure,
including the organizational units required to manage the SAP System such as plant or cost
center. Social enterprise structure, description of the way in which an enterprise is organized, in
divisions or user departments.The HR application component portrays the social structure of an
enterprise
Fiscal year variant: A variant defining the relationship between the calendar and fiscal year.
The fiscal year variant specifies the number of periods and special periods in a fiscal year and
how the SAP System is to determine the assigned posting periods.
Fiscal Year: A period of usually 12 months, for which the company produces financial
statements and takes inventory.
Annual displacement/Year shift: For the individual posting periods various entries may be
necessary. For example, in the first six periods the fiscal year and calendar year may coincide,
whereas for the remaining periods there may be a displacement of +1.
Chart of Accounts: Systematically organized list of all the G/L account master records that are
required in a company codes. The COA contains the account number, the account name and
control information for G/L account master record.
Financial statement version: A hierarchical positioning of G/L accounts. This positioning can
be based on specific legal requirements for creating financial statements. It can also be a selfdefined order.

Account group: An object that attributes that determine the creation of master records. The
account group determines: The data that is relevant for the master record A number range from
which numbers are selected for the master records.
Field status group: Field status groups control the additional account assignments and other
fields that can be posted at the line item level for a G/L account.
Posting Key: A two-digit numerical key that determines the way line items are posted. This key
determines several factors including the: Account type, Type of posting (debit or credit),Layout
of entry screens .
Open item management: A stipulation that the items in an account must be used to clear other
line items in the same account. Items must balance out to zero before they can be cleared. The
account balance is therefore always equal to the sum of the open items.
Clearing: A procedure by which the open items belonging to one or more accounts are indicated
as cleared (paid).
Reconciliation account: A G/L account, to which transactions in the subsidiary ledgers (such as
in the customer, vendor or assets areas) are updated automatically.
Special G/L indicator: An indicator that identifies a special G/L transaction.Special G/L
transactions include down payments and bills of exchange.
Special G/L transaction: The special transactions in accounts receivable and accounts payable
that are shown separately in the general ledger and sub-ledger.
They include:
Bills of exchange
Down payments
Guarantees
House Bank: A business partner that represents a bank through which you can process your own
internal transactions.
Document type: A key that distinguishes the business transactions to be posted. The document
type determines where the document is stored as well as the account types to be posted.
Account type: A key that specifies the accounting area to which an account belongs.
Examples of account types are:
Asset accounts
Customer accounts
Vendor accounts
G/L accounts
Dunning procedure: A pre-defined procedure specifying how customers or vendors are dunned.
For each procedure, the user defines
Number of dunning levels
Dunning frequency
Amount limits

Texts for the dunning notices


Dunning level: A numeral indicating how often an item or an account has been dunned.
Dunning key: A tool that identifies items to be dunned separately, such as items you are not sure
about or items for which payment information exists.
Year-end closing: An annual balance sheet and profit and loss statement, both of which must be
created in accordance with the legal requirements of the country in question.
Standard accounting principles require that the following be listed:
All assets
All debts, accruals, and deferrals
All revenue and expenses
Month-end closing: The work that is performed at the end of a posting period.
Functional area: An organizational unit in Accounting that classifies the expenses of an
organization by functions such as:
Administration
Sales and distribution
Marketing
Production
Research and development
Classification takes place to meet the needs of cost-of-sales accounting.
Noted item: A special item that does not affect any account balance. When you post a noted
item, a document is generated. The item can be displayed using the line item display. Certain
noted items are processed by the payment program or dunning program for example, down
payment requests.
Accrual and deferral: The assignment of an organizations receipts and expenditure to
particular periods, for purposes of calculating the net income for a specific period.
A distinction is made between:
Accruals An accrual is any expenditure before the closing key date that represents an expense for any
period after this date.
Deferral Deferred income is any receipts before the closing key date that represent revenue for any period
after this date.
Statistical posting: The posting of a special G/L transaction where the offsetting entry is made
to a specified clearing account automatically (for example, received guarantees of payment).
Statistical postings create statistical line items only.
Valuation area: An organizational unit in Logistics subdividing an enterprise for the purpose of
uniform and complete valuation of material stocks.
Chart of depreciation: An object that contains the defined depreciation areas.It also contains
the rules for the evaluation of assets that are valid in a specific country or economic area. Each
company code is allocated to one chart of depreciation. Several company codes can work with
the same chart of depreciation.The chart of depreciation and the chart of accounts are completely
independent of one another.
Asset class: The main criterion for classifying fixed assets according to legal and management
requirements.
For each asset class, control parameters and default values can be defined for depreciation

calculation and other master data.


Each asset master record must be assigned to one asset class.
Special asset classes are, for example:
Assets under construction
Low-value assets
Leased assets
Financial assets
Technical assets
Depreciation area: An area showing the valuation of a fixed asset for a particular purpose (for
example, for individual financial statements, balance sheets for tax purposes, or management
accounting values).
Depreciation key: A key for calculating depreciation amounts.
The depreciation key controls the following for each asset and for each depreciation area:
Automatic calculation of planned depreciation
Automatic calculation of interest
Maximum percentages for manual depreciation
The depreciation key is defined by specifying:
Calculation methods for ordinary and special depreciation, for interest and for the cutoff value
Various control parameters
Period control method: A system object that controls what assumptions the system makes when
revaluating asset transactions that are posted partway through a period.
Using the period control method, for example, you can instruct the system only to start
revaluating asset acquisitions in the first full month after their acquisition.
The period control method allows different sets of rules for different types of asset transactions,
for example, acquisitions and transfers.
Depreciation base: The base value for calculating periodic depreciation.
The following base values are possible, for example:
Acquisition and production costs
Net book value
Replacement value
Beneficial Reports for Reconciling Budget

Following reports might be useful for you when you are to reconcile a departments budget:

Available Balance by Fiscal Year under Fiscal Year Summary Report. This report is
useful for cost/fund centers that have planned revenue and/or expenses. It displays the
cost/fund centers projected plan, actual activity, commitments, and a comparison of
actual to plan

Inception to Date Report under Inception to Date (Grants). This report is useful for
Grants and some Plant accounts. It displays the cost/fund centers current budget, actual
activity, commitments and available balance.

Net Balance Report under Fiscal Year Summary Reports. This report is useful for
cost/fund centers that receive Revenue. It displays the cost/fund centers revenue, actual
expenses, commitments, and available balance.

Cost Center: Actual Line Item Report under Reconciliation (Detail). This report is
useful for all cost/Fund centers. This report displays all actual transactions
(expenses/revenues).

Plant Maintenance under Actual cost of work orders. This report in combination with
the Actual Line Item Report provides you with a listing of all detailed transactions posted
to an account.

What is Clearing?

Clearing in SAP refers to squaring-off open debit entries with that of open credit entries.
Clearing is allowed in GL accounts maintained on an open item basis and in all
customer/vendor accounts. The clearing can either be manual or automatic. In the case of
manual clearing, you will view the open items and select the matching items for clearing. In the
case of automatic clearing, a program determines what items need to be cleared based on
certain pre-determined open item selection criteria and proposes assignments before clearing
these assigned items. Whatever the type of clearing, the system creates a clearing document
with the details and enters the clearing number against each of the cleared open items. The
clearing number is derived from the document number of the clearing document.
You will also be able to do a partial clearing when you are unable to match open items
exactly; in this case, the balance amount not cleared is posted as a new open item. You may also
configure clearing tolerance and also define rules on how to tackle the situation where the net
amount after clearing is not zero (such as, writing off, posting the difference to a separate
clearing difference account, etc.).
In the case of customers who are also vendors, you will be able to clear between these two
provided it is duly configured in the relevant master data (by entering the customer number in the
vendor master record and the vendor number in the customer master record).
You might also be interested in these posts
Reversal Entry in Accounting

Why do we pass reversal enteries?


At times some incorrect documents might have been entered in the systems.
If you have entered an incorrect document, you can reverse it. Note that R/3 can reverse a
document only if the following conditions are met:
- Contains no cleared items
- Contains only vendor, customer, or G/L line items

- Was posted within the FI system


- Contains only valid values, such as business areas, cost centers, and tax codes
Ordinarily, you post a reversing document in the same period you posted the original document.
The period of the original document must be open to post a reversing document. If the period is
not open, you can overwrite the posting date field with a date in an open period, such as the
current period.
Reversal can be done individually FB08 or Mass F.80.
If the document to be reveresed contain cleared items, then cleared item must be reset before the
reversal of document.
You might also be interested in these posts
Posting Documents to Previous Year, What to Happen?

First of all, to post a document relating to a previous year, say 2006 when you are in 2007, the
relevant posting period should be open in the system. When such a posting is done, the system
makes some adjustments in the background:
One: the carry-forward balances of the current year, already done, are updated in case the posting
affects balance sheet items.
Two: if the posting is going to affect the Profit & Loss accounts, then the system adjusts the
carried forward profit or loss balances to the Retained Earnings account(s)
You might also be interested in these posts
What is Splitting? Splitting Structure Definition

Splitting is a process used to assign activity-independent plans/actual costs, both primary


andsecondary, of a cost center to the individual activity types within that cost center. But the
important requirement is that you will use this when there is no account assignment to the
activity types.
You may either use the Splitting rules or the Equivalence number to achieve this. When you
split the costs from a cost center, the cost center temporarily becomes more than one cost center
for the purpose of allocation but again becomes a single cost center when posting happens in the
subsequent period.
If you need to assign different cost elements or cost element groups to activities in more than one
way, then you need to define a Splitting Structure containing splitting rules to determine
the criteria of splitting activity-independent costs to an activity type. If you have created the
splitting structure in customizing and assigned the same to a cost center, then the system uses the
splitting structure for cost apportioning; otherwise, it will use the equivalence number.

The splitting rules determine the amount or the proportion of costs to be allocated to various
activity types of a cost center and is based on the consumption of these activity types. The costs
thus allocated may be a fixed sum, or a percentage, or it can even be based on the tracing factors
or SKFs.
The equivalence number is a basic method for splitting the costs when you manually plan for
each of the activity types. By this, you will plan all activity-independent costs according to the
equivalence numbers (the default is 1).
What is a Statistical Key Figure (SKF) ?

The Statistical Key Figure (SKF) is used as the basis (tracing factor) for making allocations
(assessments/distributions). They are the statistical data such as number of employees, area in
square meters, etc. You will make use of a SKF when you are faced with a situation where it is
not possible to use any other conventional method or measure to arrive at the share of costs to be
allocated to cost centers.
Suppose that you are incurring a monthly expense of USD 5,000 in the cost center cafeteria, the
cost of which needs to be allocated to other cost centers. You can achieve this by the SKF.
Imagine that you want this to be allocated based on the number of employees working in each
of the other cost centers such as administrative office (50 employees) and the factory (200
employees). You will now use the number of employees as the SKF for allocating the costs.
In SKF allocation, you have the flexibility of using two different SKF Categories; namely, Total
value or Fixed value. You will use fixed values in situations where the SKF does not change
very often, as in the case of the number of employees, area, etc. You will use total values in
situations where the value is expected to change every now and then, as in the case of power use
or water consumption and the like.
You might also be interested in these posts
Difference Between Account based PA and Costing Based PA

Account based Profitability analysis is a form of Profitability analysis (PA) that uses accounts as
its base and has an account based approach. It uses costs and revenue elements.
Costing based Profitability Analysis is a form of profitability analysis that groups costs and
revenues according to value fields and costing based valuation approaches. The cost and
revenues are shown in value fields.
You might also be interested in these posts
Purpose of Defining Internal Orders

An example would help us understand this much better.


Lets say in an organization there are various events such as trade fairs, training seminars, which
occur during the year. Now lets assume for a second that these Trade fairs are organized by the

Marketing cost center of the organization. Therefore in this case marketing cost center is
responsible for all the trade fairs costs. All these trade fairs costs are posted to the marketing cost
centers. Now if the management wants an analysis of the cost incurred for each of the trade fair
organized by the marketing cost center how would the marketing manager get this piece of
information across to them? The cost center report would not give this piece of info
Now this is where Internal Order steps in .If you go through all cost center reports this
information is not readily available since all the costs are posted to the cost center.
SAP, therefore provides the facility of using internal orders which comes in real handy in such
situations. In the above scenario the controlling department would then need to create an internal
order for each of the trade fair organized. The cost incurred for each of the trade fair will be
posted to the internal orders during the month. At the month end, these costs which are collected
in the internal order will be settled from these orders to the marketing cost center. Thus the
controlling person is now in a position to analyze the cost for each of the trade fair separately.
Thus internal order is used to monitor costs for short term events, activities. It helps in providing
more information than that is provided on the cost centers. It can be widely used for various
purposes .
another example would be like this: During the trade fair, if someone like the
manager paid for the rental fees (or partially paid), you can not record it as
companys cost and post to the relevant cost center. Instead, you can record (post)
this cost paid by the manager in internal order as statistical. So during the month
end, you can check all the figures. Or, if the payment is reimbursed by the
company, then you can make settlement from previous internal order to cost center.
:) may be not so correct, only my opinion. take it carefully.
Hi FM specialists of BCS in 5.0 ECC ou 6.0 ECC.
When i create a budget document with FMBB Budget
workbench, the posting is ok and i have a document
number.
But i can not see that document after. I receive in my
box a message of Update termination.
Did i missed some customising? I am new in ECC 6.0 and
there are many changes.
Hi Salvator,
You need to regenerate the program RGZZGLUX in T-code SE38. Let me know if it
solves your problem. Thanks a lot Maz, it works!!!!!!!!!!!!
How did you know that program? Did you encounter the
same problem and you asked SAP to help you?
I have activated the new ledger in order to update
payments online. For that the splitting document has
to be on KNBELNR and VOBELNR
Can you help

Other question, the warehouse process for unassigned


PRs or POs they speak about a derivation tool with 3
additional flags:
>FLG_INVNTRY_PSTNG
>VAL_CLASS
>MOVE_TYPE
Can you please show me the wy to do that?
Thanks a lot for your quick solution,
Hi Salvator,
I encountered that problem before and went to search for existing OSS note. I can't
remember the OSS note number but jotted down the program name somewhere in
my own notes. :)
For the document splitting, you need to indicate the 2 fields in GL IMG: General
Ledger Accounting (New)->Business Transactions->Document Splitting->Define
Document Splitting Characteristics for General Ledger Accounting
I'm not too sure about the derivation for the warehouse process though, as we
didn't implement that in our system...
Regards,
Thanks a lot. You mean in your sytem you don't have
the module MM?
Thanks for your reply.
Hi Salvator,
We are using only simple procurement processes such as raise PR, PO, perform GR
and IR. We did not implement warehouse...
Regards,
maz

Availability control - BCS


Hello!
I'm implementing FM but this is the first time that I deal wit this module and reading
the error message I have clear tha something is missing , but I dont have a clue.
I made some setting for AVC:
1.I use 2 standard ledger (9H and 9I wiht settings for record type = 0(consumed
amount) FM Commitmet/Actul and for record type 1 i used Budget)
2.At filter setting for budget values:a)for consumable budget i put 9h and 9i b) for
values as consumed amount - NOTHING

3. DERIVATION STRATEGY FOR avC -Standard template SAP


Tabel with total for budget FMBDT has date introduced with transaction FMBB but
the tabel for AVC FMAVCT has no data(i made records FMX1/FMY1/FMZ1/.. and
always the amount is compared with 0)
The mesaage is:
Diagnosis
The annual budget is exceeded by 50,00 RON (FM PB Availability Control) for the
document item 00001. Budget control on outgoing amounts ( ceiling type
Expenditures) raised this message for the following combination of availability
control ledger, fiscal year (and if applicable, year of cash effectivity) and control
object:
9H/2008/-/1/1001/100101/-/Any suggestion?
Hello,

1. There is a transaction in the PSM menu path (FM) that allows you to re-organise
the FM tables.
2. Check if you also have the latest packages in SAP for PSM ... this was my error
when using FM-BCS a little while ago.

Regards
What is the code of transaction? I have the latest packages in SAP for PSM. Do you
use standard template for derivation strategy for control objects or make one of
your own?
Hello,

1. I don't have any of these SAP documents, but it's in the menu path - maybe
under tools!!! After execution SAP will tell you what has changed or been amended
in the ledgers.

2. I remember we used the SAP standard, but I know there were going to be
changes as the original business requirement kept changing all the time.

Regards
Check tcode FMAVCREINIT
Best regards
I tried reconstruction transcation (FMAVCREINIT), no result . Table FMAVCT has no
records.

Consolidating multiple companies into a unified, consolidated set of financial statements is an art
form. In SAP, two common ways of producing consolidated financials are EC-CS (Enterprise
Controlling Consolidation System) and through reporting in BW (Business Warehouse). This
post deals primarily with EC-CS.
EC-CS gives you a means of rolling up multiple company codes into a unified set of books. If
you use multiple charts of accounts, the best option is to create Group Chart of Accounts and
map your other charts to it. Your Group Chart of Accounts can then feed into your Consolidation
Chart of Accounts.
Features of EC-CS

Consolidate multiple company codes

Import data from the General Ledger to cons units

Manual and automatic eliminations between Consolidation Units (cons units


are tied to a Company, which is tied to a Company Code(s))

Eliminations within a cons unit

Reclassifications

Database viewer to view imported records, elimination/reclass records, and


manual journal entry records

Upload data from Non-SAP systems (set up this feature in: CXCC). Im not
familiar with the capabilities of this function

Report Painter reporting (GR55)

You can report your consolidated financials either through BW or through Report Painter reports
(T-code: GR55). For Report Painter, you will need to create a reporting Library (T-code: GR21),
utilizing table FIMC. Youll also need to specify your consolidations ledger while building your
reports in GRR1 (or GR52).
Basic T-codes for EC-CS

CX16 Consolidation Chart of Accounts Hierarchy Change


CX16 allows you to build your Consolidation Chart of Accounts within a
hierarchy. Unfortunately, you cant just copy one of your regular charts of
accounts. You have to build the cons chart of accounts from scratch in CX16
(they can also be upload from PC file through T-code: CX1I0 & CX1I2path:
SPRO -> Enterprise Controlling -> Consolidation -> Master Data -> Financail
Statement Items -> Copy FS Items from PC File by means of Flexible Upload).
You can create multple hierarchies of your FS Items within this t-code. Right-

click on the top node and select Create in order to start a new hierarchy.

CXCD Data Montior


The data monitor allows you transfer financial data from the SAP General
Ledger into the consolidations ledger. The balances come in by cons unit,
which is mapped to a company. A company can be made up of one or more
company codes and will carry in the balances of its constituent company
codes.The Data Monitor does the following thing:
o

You can run the various actions at the total level or individual cons
units

Shows overall status

Carryforward status

Data entry

Retained earning/Item substitutions

Validate reported data

Manual standardizing

Curency translation

Validate standardized data

Database Listing of Records


In CXCD, click Goto/Database Listing of Records. This allows you to view the
items imported from the General Ledger as well as manually posted items.
You can limit by Posting Level which indicates the type of record being
viewed.

CX20 Consolidation Monitor


The Consolidation Monitor allows you to:
o

Eliminate inter-unit payables and receivables

Eliminate inter-unit sales

Eliminate investment income

Perform manual eliminations

Consolidate investment income

Perform manual reclassifications

Validate consolidated data

Automatic eliminations must be set up in Implementation Guide (SAP IMG). You can
configure tasks and task groups and assign these to consolidation groups.

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Comments

1.

chaps_online Says:
August 19th, 2008 at 12:33 pm

Hi Byron,
Greetings
We are doing a prototype for a Client with Consolidation functionality. There are 6
Company Codes to consolidate.
We had tested some data in the prototype, and at a later stage we configured the
Consolidation setup.
My problem is how we can bring the old data into the consolidation setup..??
Thanks in advance for your help in this regard.

2.

byron Says:
August 21st, 2008 at 8:47 am

Hi Chaps,
Sorry for the delay in answering your questionmy email notification didnt come
through for some reason.
Unlike GL or PCA, it is a bit easier to go back in time and reload prior period
consolidations data. You should be able to unlock those prior periods and run through the
Data Monitor and Consolidations Monitor tasks for each period. We had to do this a year
or so ago. Ended up going back 12 months and running through it again.
Byron
3.

sesh Says:
December 22nd, 2008 at 6:00 am

HI,
I wanted to know the difference between SEM-BCS and EC-CS. Can we have EC-CS in
SAP ERP 5. Does SAP supports, does it work the same way as SAPR/3 4.7. is there any
difference.
Client does not want to go for BW.
Thanks in advance.
sesh.
4.

Byron Bennett Says:


December 22nd, 2008 at 8:45 am

Hi sesh,
I couldnt say for sure, but I dont see any reason that EC-CS wouldnt operate the same
in ERP 5 as it does in R/3 4.7.
We are upgrading from 4.6c to ECC6 with EC-CS, and we arent having to do anything
special to keep it running. I SAP has done a great job of keeping most things pretty stable
across the different versions.
Maybe someone else out there knows of critical differences with EC-CS in 4.7 versus
ERP 5???

Cheers!
Byron
5.

Peter Okay Says:


December 23rd, 2008 at 8:03 am

Hi Byron,
Great article!
We are in the process of creating report painter reports for EC-CS using table FIMC.
Everything seems fine, except when viewing the figures in the report it looks like the
consolidated financial statement only shows figures that were posted in the period
selected. The problem here is that if you compare it with the normal Financial Statement
for one company code (transaction F.01) the balance sheet items are not cumulative for
the period. This means if I run a consolidated report for 2008, the balance sheet does not
include the 2007, 2006, etc figures.
By the way, in response to Seshs question, we use ERP 5 for ECCS and it works exactly
4.7.
Thanks
Peter
6.

Byron Bennett Says:


December 23rd, 2008 at 8:45 am

Hi Peter,
Thanks for dropping by!
Its been a year and a half since I left Accounting for IT and now I cant back into
production to see what I did in my FIMC reports in Report Painter, so Im going to be
guessing here (thats a long way to apologize for not having a black and white answer).
1) Are you showing any beginning balances? If your beginning balances are missing,
make sure your prior year has data, then make sure the roll forward is correct (I think
theres a roll forward t-code for EC-CS, but I cant be sure).
2) In GR52, I think I recall having to create add all the balances together for all periods +
period 0 (beginning balances) to get good balance sheet figures.
Sounds like your issue could be either of those items unless Im misunderstanding your
question.
Let me know if that doesnt help and Ill think on it some more.

Cheers and Merry Christmas!


Byron
7.

Peter Okay Says:


December 24th, 2008 at 2:28 pm

Hi Byron,
Nice memory for a year-and-a-half hiatus
It was the period 0 option that made it work.
Thanks and Merry Christmas!
Peter
8.

Byron Bennett Says:


December 28th, 2008 at 11:03 pm

Peter,
Excellent! Glad I was able to help.
Byron
9.

john Says:
January 9th, 2009 at 11:34 pm

hi byron
could please send me a complete document for the consolidation
thanks
10.

Byron Bennett Says:


January 10th, 2009 at 9:29 am

John,
Sorry, Im not sure what youre looking for.
BB

11.

Sharon Says:
January 10th, 2009 at 12:09 pm

Hi Byron I have a question that is kind of related to Peters from December. I have a number of 13
month rolling trend balance sheet reports created in Report Painter. I have used period 0
in my column definitions and they have always worked fine. But a few days ago, the
header text in the columns stopped appearing on these reports. After digging into things,
it looks like the period 0 is just being ignored in the column definitions. However, the
actual balance sheet values are correct its only the column header definitions. I tried
creating a value variable to represent 0 rather than just the value 0 in the column
definitions, but thats not working either. We are currently in period 12 and have not yet
closed for 2008. Any ideas why I would be having this issue? I just stumbled onto your
site on Google looking for help anywhere I can!
Thanks Sharon
12.

Byron Bennett Says:


January 10th, 2009 at 9:20 pm

Hi Sharon,
Thats a weird one, but weird is sort of standard SAP as far as I can tell. Without being
able to see what youre working on, heres how I would approach the problem:
1. I would ask if anything has changed in your report definitions over between the time
they were last working and when the headers stopped working.
If yes, then you might try undoing the change and see if you can get back to a working
state, and then take your changes step by step, checking at each step to see whats
breaking it.
If no, then 2.
2. If nothing changed in your report definition you have to start looking at what other
environmental changes may have occurred. 1) Did IT change something? 2) Did this stop
working after the year flipped over?
If nothings changed with your report definitions, my guess would be that it is related to
the period changing over. Did everything get rolled forward? If roll forward didnt occur
properly, then period 0 will be blank.
Thats all I can come up with right nowfeel free to ping me again if your still stuck
Ill think on it from a different angle.

Cheers!
Byron
13.

sunny Says:
January 13th, 2009 at 2:48 pm

whats the best way to get a good overall view on all sub modules of FI AND CO.
Please advise me on this.
i know all configuration steps but i am not getting how to work with them.
Any advises would be appreciable,.
14.

sunny Says:
January 13th, 2009 at 2:52 pm

Hello Byron,
what are the main configuration steps that most companies are following in their project.
How do we have to analyse any configuration in FI or CO.
What things we have to consider to get the right flow any module.
Regards
Sunny.
15.

Byron Bennett Says:


January 13th, 2009 at 5:43 pm

Hi sunny,
I hope that someone else will jump in and help out with your question, as I really dont
have a good answer. But I would suggest that the ASAP methodology probably has some
pretty good documentation on FICO configuration steps.
I will take a look to see if I can find any links that would point you to the ASAP
documentation. If someone else has any pointers, please jump in!
Cheers,
Byron

16.

Veena Says:
January 14th, 2009 at 7:47 am

Byron,
Love your site & the articles you have posted here.
Just curious about your switch in carrier. I am an IT individual (did custom applications
in .net & java) trying to get into SAP. However you seem to have done the reverse.
Could you share your thoughts on why?
17.

Byron Bennett Says:


January 14th, 2009 at 8:25 am

Hi Veena,
My career has been pretty fluid, even though Ive been with the same company for over
12 years now. I enjoy a change of pace every few years, and my company has offered me
some great opportunities to do different things over the years. Ive worked in Accounting,
IT (for SAP implementation), back to Accounting (to administer the FICO system and
reporting), back to IT (where I currently work on various projects, some of which touch
SAP).
My latest projects have been leading our implementation and ramp up of automated
testing of SAP using a product from Worksoft called Certify. Ill be posting about how
that has gone in the next month or so after our upgrade to ECC6 completes.
One of my next major projects will be the implementation of Clarity 6 budgeting and
planning software. Im really excited about this one as it will replace an application that I
wrote in VB6, which is really showing its age.
Overall, I try to stay connected to SAP because of the value it has held for my career.
Anyway, thanks for asking.
Cheers!
Byron
18.

John Says:
January 15th, 2009 at 5:28 pm

Byron

Can we make a manual entry in the ECCS to two different Cons Unit. When I make a
manual entry using doc type 11 from data entry side it shows up in the report but using
doc type 11 I can not make a two sided entry to two different Cons unit. I was able to post
with the document type in consolidation function to two different cons unit but that does
not shows up in the report. I would appreciate your help on this.
Also, Do we need to activate scenario FIN_CONS in New GL or not if I am using ECCS
for consolidation. As far as my understanding goes FIN_CONS is only required if we are
doing consolidation in BCS. Any thought on this will be appreciated.
Thank you
John
19.

Byron Bennett Says:


January 16th, 2009 at 2:42 pm

Hi, John,
Thanks for dropping in.You should be able to post between two different Cons Units.
That would be a manual elimination of sorts. As to your reporting issue, I probably cant
tell you anything you dont already know. Make sure that you are including both of the
Cons Units in your report definition and make sure that you are including that document
type as well. I dont know if what youre doing actually allows you to specify those
items, so that may not apply, but it would be something to check.
I am not sure about the FIN_CONS scenario in the New GL. We are currently upgrading
from 4.6C to ECC6, but we are not implementing the New GL at this time. We plan to do
it in a couple of years, so Id be interested in hearing if that is something you need to do
or not.
Byron
20.

Ram Says:
January 19th, 2009 at 9:06 am

hi Byron,
when i am creating consolidation unit.In the Data collection tab,i had chosen data transfer
method as Roll up method.but i am not able to assign the company information.
How to assign the company information to the consolidation unit.
Thanks
Ram

21.

Emily Says:
February 5th, 2009 at 9:49 pm

Hi Byron,
We need to support a client with this module but I dont have any background in
Consolidation module of SAP.
Do you have any documentation on how to set-up ECCS, Step by step configuration and
application manual?
Thanks in advance,
Emily
22.

Byron Bennett Says:


February 6th, 2009 at 8:49 am

Hi Emily,
Heres a link to a PDF that has ECCS help in it: ECCS Help Doc
Unfortunately I dont have anything on ECCS. You might also try searching SDN.
Byron
23.

Dhimbak Says:
May 28th, 2009 at 2:51 pm

Byron,
Great site. Im post graduate in accounting but switched to IT right after my
studies(wierd but happened for good), worked in diff. technologies and finally landed
back into my home turf, SAP FICO recently. Im learning/struggling but still enjoying.
Your inputs to questions here is really wonderful for people like me, and i thank you. Ill
be visiting you here quite frequently
24.

Byron Bennett Says:


May 28th, 2009 at 8:26 pm

Hi Dhimbak,

Thanks for dropping by! I too switched from Accounting to IT and back to Accounting
and now back to IT Thats really a pretty good combination in the world of SAP, or any
ERP for that matter.
Putting these tutorials on a blog gives me some incentive to be clear andhopefully
coherent. I need to capture much of this stuff for my own future reference, but thinking
that someone else might read it gives me the extra little kick to do it.
Best of luck with your career! And thanks again for dropping in.
Byron
25.

Jatin Patel Says:


June 2nd, 2009 at 1:53 pm

Hi Byron [Genius Brain of SAP]


myself jatin Patel, i am working for one company. i am reading your all answers its
excellent. and now i m in a que,my company gave me littel bit criticle assignment so i am
not able to figure it out how to do it so please take a look on my problem may be you can
help me.
they would like to arrange to receive a daily ACH file from their bank, which contains
customer remittance advice data. By importing this data into SAP as Payment Advices, it
will allow us to more efficiently clear customer payments.
now i dont have any idea how to solve this so please if u have any idea regarding this
then please help me
thanks
J Patel
Table of content of this document has been given below
Purpose
Preparation
Prerequisites
Customizing
Organizational Structure
Define FM Area:
Assign FM Area:
Basic Settings
Activate Global Funds Management Functions (PSM-FM):
Activate Global Functions for Budget Control System (BCS):
Define Number range for company Code
Define Number Ranges for Actual Transactions
Define Global Parameters:

Define Account Assignment Derivation


Budget Control System (BCS)
Basic Settings:
Activate Account Assignment Elements in Budget Control System:
Deactivate Account Assignment Elements in Controlling
Definition of Budget Data:
Define Budget Types
Define Document Types
Maintain Number Range Interval for Entry Documents
Maintain Number Range Interval for Budget Change Documents
Define Number Range Interval for Document Family
Define Editing Options for Budget Amounts
Control Budgeting Flow
Activate Period Control
Edit Status
Availability Control
Edit Tolerance Profiles
Maintain Customer-Specific Ledger for Availability Check
Assignment of Status
Define Filter Settings for Budget Values
Define Filter Settings for Commitment/Actual Values
Define Derivation Strategy for Control Objects
Define Derivation Strategy for Tolerance Profiles
Assign Tolerance Profiles and Strategy for Control Objects
Select Checking Horizon for Availability Control
Define Activation of Availability Control
Actual and Commitment Update/Integration
Assign Update Profile to FM Area
Override Update Profile
Make Other Settings
Define Number Ranges for Actual Transactions
Assign Number Range to FM Area
Activate/Deactivate Funds Management.
his document explain following concepts in very organize manner,
Purpose
Preparation
Prerequisites
Customizing
Organizational Structure
Define FM Area:
Assign FM Area:
Basic Settings
Activate Global Funds Management Functions (PSM-FM)

Activate Global Functions for Budget Control System (BCS)


Define Number range for company Code
Define Number Ranges for Actual Transactions
Define Global Parameters:
Define Account Assignment Derivation
Budget Control System (BCS)
Basic Settings:
Activate Account Assignment Elements in Budget Control System
Deactivate Account Assignment Elements in Controlling
Definition of Budget Data:
Define Budget Types
Define Document Types
Maintain Number Range Interval for Entry Documents
Maintain Number Range Interval for Budget Change Documents
Define Number Range Interval for Document Family
Define Editing Options for Budget Amounts
Control Budgeting Flow
Activate Period Control
Edit Status
Availability Control
Edit Tolerance Profiles
Maintain Customer-Specific Ledger for Availability Check
Assignment of Status
Define Filter Settings for Budget Values
Define Filter Settings for Commitment/Actual Values
Define Derivation Strategy for Control Objects
Define Derivation Strategy for Tolerance Profiles
Assign Tolerance Profiles and Strategy for Control Objects
Select Checking Horizon for Availability Control
Define Activation of Availability Control
Actual and Commitment Update/Integration
Assign Update Profile to FM Area
Override Update Profile
Make Other Settings
Define Number Ranges for Actual Transactions
Assign Number Range to FM Area
Activate/Deactivate Funds Management
Posts Tagged FM BCS
BCS Current budget become negative
April 22nd, 2009
1 comment

Current budget become negative due to return posting on specific fund center. System allows
returning more budget than allocated to specific fund center and commitment item. This is a
perfect solution document for this problem.
Now check this report Budget Report
FMRP_RW_BUDGET Budget Overview
Current budget become negative due to return posting on specific fund center. This solution will
help you to stop such posting in BCS which makes current budget negative.
This solution document is available for download. Click Here to know more and Buy Now !

Negative Budget in BCS due to Transfer Posting

Funds Management FM BCS


Activity List SAP FM BCS Implementation Project
March 12th, 2009
No comments

List of Major activities involved for FM BCS implementation project


Blueprints
1. Discussion current organization structure.
2. Discussion of FM organization structure
3. Discussion on current Budget control system.
4. Basic presentation on FM functionality
5. Discussion on FM scope (Like FIAA / HR / Travel / MM etc)
6. Documentation of Business process with respect of FM.
7. Identification of role and authorization
8. Identification of GAP into system

9. Data Migration strategy


10.Blue Prints sign off Read more

Funds Management FM BCS


Business Blue Print Document for Funds Management
March 6th, 2009
2 comments

Business Blue Print Document for Funds Management


Scope (Brief description)
The functions in the component Public Sector Management Funds Management (PSM-FM)
supports in creating budgets. The tasks of Funds Management are to budget all revenues and
expenditures for individual responsibility areas, monitor future funds movements in light of the
budget available, and prevent budget overruns, budgets can be change by entering releases,
supplements, returns, and transfers.
Entering an FM account assignment (for example commitment item, funds center) when creating
a document in FI, the system will determine an FM area before it can flow the data to Funds
Management.
The FM area is derived from Company Code (organizational unit in Financial Accounting) by
assigning the company code relevant for Funds Management to an FM area. One or more
company codes can be assigned to an FM area. Read more
Funds Management FM BCS
SAP T Code for Budgeting in BCS
March 5th, 2009
No comments

Budgeting > Budget Control System (BCS)


Planning
FMPLSET Set Planner Profile
FMPLCPD Change Plan Data
FMPLDPD Display Plan Data
FMLID Display Change Document
Budgeting
FMBBC Create Budget Entry Documents
FMBB Budgeting Workbench

FMPEP Multiple Budget Entry


FMEDD Display Budget Entry Documents Read more
Funds Management FM BCS
SAP T Code For Master Data in Funds Management
March 5th, 2009
No comments

Master Data in Funds Management


Commitment Item
FMCIA Commitment Item Individual Processing
FMSL Commitment Item Mass Processing
FMCIC Commitment Item Display
Commitment Item Hierarchy
FMCID Change Commitment Item Standard Hierarchy
FMCIH Change Commitment Item Alternative Hierarchy
FMCIE Display Commitment Item Hierarchy Read more
Funds Management FM BCS
How to Control Authorization on FM Master Data Level
March 5th, 2009
No comments

This document also explains the concept of authorization in funds management. This document
is a solution document for,
How
to
control
Authorization
on
Fund
center
How
to
control
Authorization
on
Commitment
item
How
to
control
Authorization
on
Fund
How
to
control
Authorization
on
Functional
Area
How
to
control
Authorization
on
Funded
program
How to control Authorization on Grant Level?

This document is available for download ! Click here to know more and Buy Now !

How to Control Authorization on FM Master Data Level

Level?
Level?
Level?
Level?
Level?

Funds Management FM BCS


SAP BCS Concept Presentation
March 5th, 2009
No comments

This document explains about what all concepts are involved in SAP Funds Management Budget
Control System. This presentation helps you to understand following Concepts
Some of the concept explained in this presentation are given below, Read more
Financial Accounting FM BCS
Message no DS017 Program 4FBU does not exist
March 4th, 2009
1 comment

Program 4FBU does not exist


This document is a perfect solution for this problem. You just need to follow some simple steps
as given in this document and it is just done these all t code will be running
If you are Trying to Run following T Code
FMRP_RW_BUDGET Budget Overview
FMRP_RW_BUDVER Comparison of Budget Versions
FMRP_RW_BUDCON Overview of Budget Consumption
FMRP_RW_EFFYEAR Budget Overview According to Year of Cash Effectivity
FMRP_RW_COVRGRP Budget Consumption of Cover Groups
Read more
Funds Management FM BCS
How to Migrate Former Budget to Budget Control System
March 4th, 2009
No comments

This document explains about how to migrate former budgeting to budgetary control system.
This document explain the concept of
1. Concept of former budgeting
2. Concept of BCS
3. Difference between former budgeting and BCS
4. Major activity involved in Migration
5. Compare T Code FBS Vs BCS
6. Sample project Plan
7. Details of Execution path for Activities Involved in Migration Read more
Funds Management FM BCS
SAP FM BCS Table List
March 3rd, 2009
No comments

FM BCS Table in SAP


BCS table
FMBH : FM budget header (entry documents)
FMBL : FM budget document lines (entry documents)
FMBDT : FM budget totals table
Some New Table in BCS in compare to former budgeting
FMHBH : FM budget header (held documents) Read more
Current budget become negative due to return posting on specific fund center. System allows
returning more budget than allocated to specific fund center and commitment item. This is a
perfect solution document for this problem.
You may check this issue in your system,
1. Create Fund center
2. Create Commitment Item
3. Transfer budget through FMBB from new fund center / commitment item to some existing
fund center / commitment item
4. System allow you to transfer budget without loadind the initial budget.
5. System also allow you to transfer budget more than current budget.

6. Now, Go to following T code and check the current budget


FMRP_RW_BUDGET - Budget Overview
Current budget become negative due to return posting on specific fund center. This solution will
help you to stop such posting in BCS which makes current budget negative.
Benefit of New GL and,
Configuration Steps for New GL
Click Here to Download Sample Documents
Steps are involved for the configuration of New GL
1. Activation of New GL
2. Ledger Configuration
3. Document Splitting
Configuration steps for Document Splitting
1. Classify G/L Accounts for Document Splitting
2. Classify Document Types for Document Splitting
3. Define Zero-Balance Clearing Account
4. Define Document Splitting Characteristics for General Ledger Accounting
5. Define Document Splitting Characteristics for Controlling
6. Define Post-Capitalization of Cash Discount to Assets
7. Edit Constants for Non assigned Processes
8. Activate Document Splitting
This document also contains tips and tricks about New GL,
All about table FAGLFLEXT and FAGLFLEXA
New GL T Codes List
Sample KDS for GL Accounts
Clear explanation for entry view and GL view for individual document
How to use / derive segment
Table of Index for this documents are given below
Benefit of New GL
Configuration Steps for New GL
Activation of New GL
Define Ledgers for General Ledger Accounting
Define Currencies of Leading Ledger
Define and Activate Non-Leading Ledgers

Assign Scenarios and Customer Fields to Ledgers


Activate Cost of Sales Accounting
Define Ledger Group
Define Accounting Principles
Assign Accounting Principle to Ledger Groups
Document Splitting
Concept of Document Splitting
How system split documents
Configuration Steps for Document Splitting
Extended Document Splitting
Extended Document Splitting
Important Tips for New GL Accounting
Segment
Derivation of Segment
Document View in New GL Accounting
Entry View
GL View
T Code Used in New GL Ledger Specific postin

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