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Annex R

Electronic Accreditation and Registration (eAccReg) System

RDO User Guide

Cancellation of System Generated Permit and


Machine Identification Number (MIN)

Prepared By:
Quality Assurance Division
Information Planning and Quality Service

January 18, 2012

eAccReg System
Cancellation of System Generated Permit and MIN

Cancellation of System Generated Permit and MIN


This section allows BIR to cancel previously issued permits (Final, Provisional, Special Purpose) to
registered machines due to retirement, permanent transfer of ownership, encoding error (incorrect
TIN and Branch Code) including revocation of permit due to non- compliance.

User Login
1. From the BIR Website, access the
Launch the

icon to access the eAccReg System or

Internet Explorer and type http://eaccreg.bir.gov.ph/eACT/admLogin.jsp

in the address bar.

eAccReg Login Page

2. Enter the following data in the <Username> and <Password> fields.


Username and Password contains a minimum of 8 and a maximum of 16
alphanumeric characters
3. Click on the

RDO User Guide

button.

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eAccReg System
Cancellation of System Generated Permit and MIN

Main Page

4. Click the Registration link in the eAccReg Main Page. The user will be redirected to
the List of Registered Machines page.

List of Registered Machines

5. From the List of Registered Machines, choose from the drop down box the Type of Permit
whether Final, Provisional or Special Purpose and the Date Registered then click the
button.

6. Click the link in the permit number. The Machine Registration Summary Page will appear.

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eAccReg System
Cancellation of System Generated Permit and MIN

Machine Registration Summary Page

7. Click the
button, the system will redirect the user to the Machine
Registration Cancellation page.
Machine Registration Cancellation Page

8. Choose from the dropdown list the Reason for Cancellation. Fill up the following
fields: Reset Counter Number, Accumulated Total Sales and the Number of Last Receipts
Issued then click
button.
9. A pop up message Are you sure you want to cancel this permit? will appear.
Clicking Ok will confirm submission.

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eAccReg System
Cancellation of System Generated Permit and MIN

Successful Cancellation of Permit

10. The Machine Registration Summary Page will be displayed with the message, The Permit
No. and MIN has been successfully cancelled this date.
Note: User cannot proceed with the cancellation if machine being cancelled has not yet
reported sales in any of the months it was supposed to report sales.

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eAccReg System
Cancellation of System Generated Permit and MIN

View / Print Certificate Of Cancellation


11. Click the button
Summary page.

at the Machine Registration

12. Print the certificate by clicking on the File at the browser menu and select Print.

Certificate Of Cancellation

December 29, 2011


Date

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eAccReg System
Cancellation of System Generated Permit and MIN

Unsuccessful Cancellation of Permit

A message will be displayed to the BIR user to indicate the missing Sales Report
months (this is printable and must be given to the taxpayer requesting for the
cancellation). The RDO must inform the taxpayer to complete all the sales reports of
his MINs (thru e-Sales) for the Permits he is applying for cancellation.

The BIR user cannot cancel the permit issued to a taxpayer without the following
supporting documents:
1. Letter of Request by taxpayers stating the reason for cancellation
2. Report of Revenue Officer recommending its approval for cancellation
3. Approval of RDO

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