Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003

Created By:
Approved By:
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Timothy Rogers

8 October 2003

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Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003

Introduction:
This document will instruct the reader in the correct procedures for adding a printer into
the SAP environent

Purpose:
To ensure that when printers are added they comply with specific JNJ Vision Care
requirements for printer devices to be used for RF enabled devices. That SAP printers are
added following a general naming convention and that printers exist within the SAP
landscape in a consistent fashion without presenting a risk of using a productive printer
from within the non-productive system landscape.

When:
When ever there is a requirement to add a printer into the SAP environent.

Who:
Basis team memeber

Inputs required:
1.
2.
3.
4.
5.

IP enabled printer (lp/lpr is permitted)

Location (City) for the printer
Device type (i.e HP LaserJet IV)
Access Method (default of Berkeley) (lp/lpr is permitted)
Fully qualified name for the local printer server that the device is
attached/managed from.
6. IP address/hostname for the print device, if hostname, confirmation that
the hostname has been added to the DNS server(s)
7. Identification of any security requirements (i.e. check printer)
8. Local contact to validate that the device is printing successfully.
9. Prosaic description of the printer. Ideally something that is meaningful to
the local users.
10. Short name recommendations (used primarily for RF print destinations)

Result:
A logical printer definition, tested and ready for usage from within SAP.

Where:
All SAP environments.

Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003

Action:
Please note that all printers are to be created using the following naming convention:
VISIELI_localqueuename
Where the first three characters denote the corporate entity. (Choices are VIS =
VisionCare, ACC = Accenture)
Where the fourth and fifth characters denote the country. (Example US = United States,
GB= Great Britain, IE = Ireland)
Where the sixth and seventh characters denote the city. (Example LI = Limerick, JA =
Jacksonville, etc.)
Where the eighth character is an under-bar (_).
The remaining characters will be used to describe the local queue name.
Identify which of the three SAP host spool access types. Those types are as follows:
Access type U: Print Using Berkeley Protocol
To be used when printing via a LAN print server (i.e. NT Server)
Use sub-procedure step A
Access type L: Print Locally Using LP/LPR
To be used when printing from SAP to the UNIX operating system and then
subsequently to the device
Use sub-procedure step B
Access type S: Print Using SAP Protocol
To be used when creating a device that will be access via SAPLPD on the local users
PC
Please note that a printer set up with this technique (i.e. LOCL) CANNOT be used
during batch processing.
Use sub-procedure step C
To reallocate/redirect printer in a non-production environment such that it cannot be
inadvertently used during testing efforts
Use sub-procedure step D

Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003
After a printer has been added to the development environments in DR1, DC1 and DW1,
it should be transported to each of the down stream systems. After the transport has
been completed the ensuing manual action needs to occur per;
Use sub-procedure step E

Sub Procedure A
1. Login to SAP
2. Execute Transaction spad
3. Click the push button Output devices

4. Click the change button

5. Use either the create button
or the copy
button to either create a new output
device or copy an existing device to a new name, respectively.
6. Provide an Output Device Name. Try using the local queue name when possible,
preceded by the city name where the device is located. Create a short name for the
device that is identified by two characters that denote the country and two characters
that are sequentially allocated
7. Select the appropriate device type for the printer. You may have to click the
button to view the dropdown menu of all the supplied printer drivers.
8. Determine which application server you want to use for the spooler server. Click the
to view the servers that contain SAP spool processes. Do not use the database
server.
9. Choose the Standard printer Device class.

10. Provide the printer Model and the location of where the printer is physically
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Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003
Installed
11. Choose the Tab HostSpoolAccMethod and select access method U
12. In the Host printer field insert the name of the print server that will be managing the
device. Ensure that you are using either the fully qualified name or the IP address
that was provided in the end user request.
Note: make sure that the hostname is case sensitive.
13. Enter the IP address or fully qualified hostname for the Destination host. For
example:
14. Save the printer definition in SAP.

Sub Procedure B
15. Login to SAP
16. Execute Transaction spad
17. Click the push button Output devices

18. Click the change button

19. Use either the create button
or the copy
button to either create a new output
device or copy an existing device to a new name, respectively.
20. Provide an Output Device Name. Try using the local queue name when possible,
preceded by the city name where the device is located. Create a short name for the
device that is identified by two characters that denote the country and two characters
that are sequentially allocated
21. Select the appropriate device type for the printer. You may have to click the
button to view the dropdown menu of all the supplied printer drivers.
22. Determine which application server you want to use for the spooler server. Click the

Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003

to view the servers that contain SAP spool processes. Do not use the database
server.
23. Choose the Standard printer Device class.

24. Provide the printer Model and the location of where the printer is physically
Installed
25. Choose the Tab HostSpoolAccMethod and select access method L

26. In the Host printer field insert the name of the queue provided in the end user
request.
Note: make sure that the queue is entered in lower case.
27. Save the printer definition in SAP.
28. Login as SIDadm to the Unix server that was used to define the spooler server in step
#8.
29. Verify that the queue name given in the initial user request has been added to the DNS
server. To do this type the command "nslookup queue_name" at the Unix prompt. If
the queue has been defined the system should display its corresponding IP address as
shown below.

The following steps can be executed on all the application servers that contain
SAP spool processes to provide printer redundancy in case of application server
failure.

Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003
30. Execute the utility /usr/sbin/sam at the command line and select the Printer and
Plotters option by selecting the down-arrow on your keyboard. Hit the enter key.

31. Click the keyboard down-arrow and highlight the LP Spooler and hit enter.

32. Click the keyboard down-arrow and select Printers and Plotters. Hit enter.

33. You will see a the a screen similar to the one below:

Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003

Notice that there are queue types defined as remote and others that are defined as
network. All queues for Hewlet Packard type printers use a Utility called HPJet
Direct. When defining these queues you must define them as networked printers.
34. Hit your keyboards Tab key once. This will highlight the File option at the top of
the screen. Hit the enter key once and use the keyboards right arrow key to move
over to the Actions option.

Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003

35. Move the keyboard down arrow to highlight the Add Network-Based
Printer/Plotter. Hit the enter key once. You will see the following window:

36. Hit enter to choose the option Add Printer/Plotter Connected to HP JetDirect.
You will be prompted with the following warning screen. Hit enter to proceed.

37. A second warning screen will prompt you. Choose OK and proceed.

Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003
38. You are now using the HP JetAdmin utility to define the printer. In the initial
selection menu choose options 3 Add printer to local spooler.

39. Enter the printer name or IP address of the printer. If the printer has been correctly
Defined to the DNS server the HPJet Direct software will plug in the queue name in
the Lp destination (queue) name field.

40. Choose option 1 to remove the _1 fro the queue name

41. Select 0 to configure the queue to the Operating System.
42. You will see the following warning:

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Adding a SAP printer

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Effective Date: 8 Oct 2003

Sub Procedure C
Type y and hit enter to continue.
43. At this point your queue has been defined to the Unix server. Type q for quit and hit
Your tab key to highlight the File option. Click your keyboard down arrow to
highlight exit and hit your enter key to exit Sam.

Sub Procedure C
Configure a printers with the following attributes:
SPAD tab/screen Device Attributes for device LOCL

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Adding a SAP printer

Version: Draft
Effective Date: 8 Oct 2003
Screen/tab Access Method

Sub Procedure D
After a printer(s) has been

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