MMS and PGDM Programs - 2015-17 BATCH

Summer Project Guidelines

K.J. Somaiya Institute of Management Studies & Research

Guidelines, Procedures and Rules for Summer Project
Summer Project is an integral part of the 24 months full time MMS and PGDM programs of
K J Somaiya Institute of Management Studies & Research (SIMSR), Mumbai.
The period for the training is two to two and half months, tentatively during the months of
April-June of every year. No student is allowed to change the organization of training
assigned to him/ her without the prior approval of the Institute.
This manual includes guidelines, procedures and rules for the Summer Project, which is a
compulsory requirement for the award of MMS and PGDM programs at SIMSR.
Purpose of summer project
The objective of the Summer Project Report is to allow students to organize and report the
learning gained during their summer placement. From the academic perspective, the
Summer Project Report should be an intelligent presentation of the students understanding
and resolution/observations of management problems. The Summer Project Report should
demonstrate the integrated understanding of the various courses in management that were
covered in the first year of MMS/PGDM programs.
The recommendations made in the Summer Project Report should as far as possible be in
both quantitative terms (costs and benefits) as well as qualitative terms. It is pertinent to
note that the Summer Project Report represents a tangible output and may stand as
testimony of the student's demonstrated potential in the managerial arena.
Objectives of the Summer Project
1. To provide the student with an extensive exposure to a hands-on experience in a
corporate environment or in a Government Organization.
2. To ensure that the company / organization gets adequate benefit from the students
in terms of the resources it spends on them during the training so that there is a
mutual benefit of experience and learning.
3. To provide a platform for the company / organization to test the reliability, quality and
performance of the students so that it results in concurrent projects or preplacement
offers later if the companies / organizations so deem fit.

Summer Project Marks

2

The Summer Project carries 100 Marks.

Duration of the Summer Project

Minimum 8 weeks but not more than 10 weeks

Topic for Summer Project Report
The topic for the Summer Project will be stipulated by the company / organization.
While the focus should be on the companys topic, the students may suggest additional
topics to be covered during their Summer Internship without affecting the quality of their
report on the topic stipulated by the company.
Supervision / Guides
During the Summer Internship the student will be under the guidance of an official in the
company / organization who will act as the Corporate Guide. The Corporate Guide will
provide guidelines on how the student should work during the stay with the company /
organization. The corporate Guide will also oversee the students progress on the Summer
Project.
In addition, each student will be guided by a Faculty Guide of SIMSR. The student is
required to report to the Faculty Guide immediately after joining the company and indicate
the topic and details and proposed methodology. It is the duty of every student to keep
regularly in touch with the SIMSR Faculty Guide regarding the progress of the Summer
Project.
The Faculty Guide may consult the Corporate Guide periodically to review the progress of
the Summer Internship of the student. The Faculty Guide may visit the company /
organization if located in Mumbai.
Functions of the Faculty Guide
The Faculty Guide for the summer project will help the student to:
i)

Critically evaluate and improve the Summer Project Report proposal developed by the
student.

ii) Supervise and Guide the student on the methodology, approach and academic content.
iii) Provide feedback from time to time based on the students progress.
iv) Give e-mail feedback on the draft of the Summer Project Report sent by the student to
the Faculty Guide by 17th June 2016.

v) Meet the student at the company/location of summer training to the extent possible and
have in depth discussion with the Corporate Guide and the student on the progress of
the summer project.
vi) Ensure the quality and rigor of the Summer Project Report and its compliance with the
SIMSR Guidelines in this regard.
Guidelines for student Conduct and Discipline during the summer project
1. Students are required to abide by the rules of the company / organization where
they are undergoing their summer internship.
2. Company / organizations are particular about punctuality and behavior of the
student during the internship. Therefore the student is required to be on his/her best
behavior.
3. In case a student has to take leave of absence FOR COMPELLING REASONS,
he/she needs to take prior permission from the company / organization and the
Faculty Guide before he/she proceeds on short leave.
4. Show enthusiasm for the project allotted to you by the company. Smile and work
hard. Ask topic related questions but refrain from being argumentative or from
asking sensitive questions.
5. In case, the organization needs some urgent work to be done, not falling within the
purview of your project, please do it willingly. It will enhance your learning.
6. When at work, please remember you are not a student but an intern. Respect the
organizations rules while working there with them. Behave like a professional
manager in spirit and in action. You are student of SIMSR and therefore will observe
the ethical conduct and norms of the Institute in addition to the companys norms.
7. Please follow the dress code of company / organization.
The Summer Project Proposal
The purpose of the Summer Project proposal is to enable the student to have a tangible
business or managerial problem to work on for the period of 8 to 10 weeks.
Writing of the proposal is intended to enhance the students understanding, grasp and
clarity of the subject matter and the CONTEXT of the managerial problem of the company.
All the students are required to submit their proposal or a statement of what they intend to
work on, duly signed by their Corporate Guide to the Faculty Guide by 20 th May 2016. The
Summer Project proposal should not exceed 2 pages (A4 size).
The Summer Project proposal should contain a brief background of the company, its
businesses, its external environment, and its competitive context.
4

It should clearly state the objective(s) of the project and the nature of activities proposed to
be undertaken to address & achieve the project objectives.
The students are also required to send directly to their Faculty Guides the following two
reports by 20th May 2016:
i)
ii)

Initial Joining Report (Appendix 1),

The Summer Project Activity Completion Schedule (Appendix 3)

The students are required to send directly to their Faculty Guides the following report by 1 st
June 2016.
i)

Mid Internship Evaluation Form (Appendix 2)

The students are required to send the following two reports on or before 27 th June 2016 to
their Faculty Guide
I.
II.

Summer Project Completion Report (Appendix 4)

Companys Feedback on the Summer Project (Appendix 5)

During the Summer Project

Throughout the period of the summer project, students are required to consult their
respective Faculty Guides by email or telephone and take corrective action on the progress
of their work.
Guidelines for Summer Project Report Preparation
On the completion of the summer work, students will submit IN PERSON ONE spiral bound
copy of the summer project report latest by Thursday 30 th June 2016 to your respective
Program Officer.
A student's failure to fulfill this requirement may lead to his/her being not permitted to attend
the 2nd Year MMS/PGDM programs as applicable.
Summer Project Presentation
The students will present their Summer Project report to a panel comprising of two SIMSR
Faculty one of which would be the Faculty Guide. Efforts should be made by the students
and the Faculty Guides to invite the Corporate Guide at the time of the presentation by the
student in July 2016.

Presentation Guidelines & Format for Viva-Voce in July 2016

Please be precise and to the point. Keep to the 15 minutes time allotted for your
presentation.
1. Presentation Outline
2. Introduction (Indicate your name and roll no, Summer Internship Company, project
outline, start date and ending date & location of summer internship)
3. Objective (Identify project area & tasks assigned to you.)
4. Benefits Gained (Experience gained, Techniques learned, constants faced, Solutions
Identified and implementation progress wherever applicable)
5. Conclusions & recommendations regarding internship project and expected outcome.
Summer Project evaluation Criteria: Total Marks 100
The breakup is as follows:
A. Final Report

80 marks

Of which:
Company / Organization Profile 25% that is 20 marks
Report on the topic stipulated by the company 75% that is 60 marks
B. Presentation & Viva voce

20 marks

CPJ/SG
Date: 17th May 2016

Appendix 1

Summer Project
\(INITIAL

JOINING REPORT)

01.

Name of the Student

02.

Roll No. & Program

03.

Name of the Company

04.

Company Address for Communication

05.

Project Title

06.

Project outline

07.

Date of Joining

08.

Name of the Corporate Project

Guide
:
a.
Designation
:
b. Address
:
c.
Telephone Number
:
d.
Mobile Number
:
e.
Email Address
:

(Signature of the Student)

Signature of the Corporate Project Guide /

Departmental Head) at the
Company / Organization

Note : Please send by e-mail the scanned copy to the respective Faculty Guide latest by :
20th May 2016__

Appendix 2

Summer Project
(MID-INTERNSHIP EVALUATION FORM)
Name of the organization

Name of the Corporate Project Guide

Designation

Name of the Student

Roll No. & Program

Report of the Corporate Project

Guide
:
a.
Efforts being put in by student :
b. Attitude towards work
:
c.
General discipline & attendance :
d. Improvements required / any other
comments
:

(Signature of the Student)

Signature of the Project

Guide/ Departmental Head) at the
Company / Organization:

Note : Send the hard copy/mail the scanned copy to the respective project guide latest by :
1st June 2016

Appendix 3
Summer Project Activity Completion Schedule

Duration of Summer Training: From --------------- to --------------Activity

No.

Activity

Expected Date
of Completion

Name of the Organization / Company & Area of

the Summer Project

Problem Formulation, Setting of Objectives,

Deciding on methodology of study / work

Field Work if applicable

Completion of the project and collection of

Certificate as well as progress Report Sheet
from Organization / Company where you are
having your ongoing Summer Internship

First Draft of Project Report

Final Draft of Project Report

(This report needs to be submitted by the student along with the Initial
Joining Reports on 20th May 2016 to the respective Faculty Guide)

Appendix 4

Summer Project
(COMPLETION

REPORT)
Name of the student
:
Roll No.
:
Name of the Company
:
I have completed the project and all other assignments as part of Summer Project, assigned to me
at (Company Name) on (date) to the satisfaction of my Project Guide.
I have handed over all reports, materials, files and books to the company.
I have also discussed my Project Report with my Project Guide at the company.
Signature of student
Date

:
:
No dues certificate (by the Company)

Mr/ Ms ____________
has worked with our company for his/ her summer internship
from-------(date) to
(date). During this period his/ her conduct was goods/
satisfactory. We have no complaints against him/ her. All the files, books, reports or any other
material issued to him/ her during the process of his/ her summer internship have been returned and
there are no dues from him/ her in our Company. We wish him/ her best in all his/ her endeavors.

(Name & Signature of the

of Corporate Project guide with Date)
Date)

(Name & Signature

Department Head with

In case the company or any of the above mentioned authorities wish to report a matter in a manner
different from the certification above, the space provided below should be used.
Remark

Name
Designation

:
:

Signature
Date

:
:

Note : The completion report should be submitted on completion of the Summer Project latest by 27th
June 2016
This report should be sent by the Company in a sealed envelope by hand of the concerned student.
Appendix 5

Summer Project
(FEEDBACK ON SUMMER TRAINING)
(To be completed by the Corporate Project Guide / Departmental Head)

Name of the Student

Roll No. & Program
Project Title
1.

:
:
:

PLEASE TICK THE PPROPRIATE BOX

S.
No.

Parameter

Excellent
90% and
above

Extent of conceptual reading and clarity

Comprehension of the project

3
4

Seriousness, sincerity & thoroughness in planning before

the study started
Sense of responsibility and extent of commitment

Time and Quality orientation

Initiative, drive and enthusiasm

Communication effectiveness and keeping the superiors

informed about the progress of the project
Safeguards against mistakes and seeking guidance from
the experienced persons
Acceptance of mistakes

8
9
10

13

Depth of study in relation to the scope envisaged by the

company
Quality of analysis and diagnosis Depth & breadth of
coverage
Practicality of recommendation Vis--vis purpose of the
study
Behavior and Conduct

14

Discipline, punctuality and regularity

15

Quality of reporting and presentation at the company

11
12

Very
Good
(70-89%)

02. Is the report useful to company

Yes

No

03. Would you implement is

Yes

No

Good
(50-69%)

Average
(50-49%)

Needs
Improvement
(Below 30%)

04. If yes, to what extent and in what respect can you implement it?

05. If no, could you please specify the reasons for it?

06. Any weaknesses observed which he / she needs to improve and SIMSR should pay attention
to.

07. In general any aspect on which he/ she should pay more attention to be a better professional
and an effective manager / leader.

Date

Name

Designation

Company

Tel No.

Email

(Signature of the Project Guide / Departmental Head with Date)

Note : The completion report should be submitted on completion of the Summer Project latest
by 27th June 2016
The report should be sent by the Company in a sealed envelope by hand of the concerned student