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Produce Traceability Initiative

Why and How to Use EDI 856 Advance Ship


Notice/Manifest Transaction Set (ASN)
(Revision 1.0)

About this Guidance Document


Guidelines are generally accepted, informally standardized techniques, methods or
processes that have proven themselves over time to accomplish given tasks. The idea is
that with proper processes, checks and testing, a desired outcome can be delivered more
effectively with fewer problems and unforeseen complications. In addition, a guideline
can evolve to become better as improvements are discovered. The Produce Traceability
Initiative (PTI) is a voluntary U.S. produce initiative. The guidelines are the
recommendations created and agreed to by all facets of the produce industry supply chain
and PTI Leadership Council.
Consent between trading partners may replace specific recommendations as long as the
minimum traceability information requirements are met in good faith.

Revision History
This section itemizes the changes from the last published Guidance Document.
Version Date of
No.
Change

Changed By

Summary of Change

1.0

Master Data Working


Group and Technology
Working Group

Original document

October 2012

Produce Traceability Initiative Why and How to Use EDI 856 Advance Ship Notice
Released: October 5, 2012
Source: www.producetraceability.org

Objectives
The objectives for this guidance document developed by industry participants of the
Produce Traceability Initiative (PTI) are to:

explain what an Electronic Data Interchange (EDI) Advance Ship Notice (ASN) is
and why companies may choose to implement;
outline business benefits derived from the use of an ASN;
detail how the ASN can be used to facilitate capturing the Global Trade Item Number
or GTIN and corresponding Batch/Lot Numbers with only one pallet barcode; and
provide specifications for how to implement an EDI 856 Advance Ship Notice for
produce shipments.

Table 1: Terms/Definitions
Listed below are terms used by the produce industry and their cross-references with the
GS1 Glossary of Terms:
Sector Term

GS1 Glossary Term


Advance Ship
Notice/Manifest (ASN)

Bill of Lading

Brand Owner

Buyer

(See Trading Partner)

Electronic Data
Interchange (EDI)

Definition
An Electronic Data Interchange (EDI) transaction that
provides the receiving company with advance data on
shipments to better plan workloads and receipt
processing. In the implementation of the transaction, the
latest the ship notice may be sent is the time of
shipment. In practice, the ship notice must arrive before
the shipment.
A legal document between the shipper of a particular
good and the carrier detailing the type, quantity and
destination of the good being carried. The bill of lading
also serves as a receipt of shipment when the good is
delivered to the predetermined destination. This
document must accompany the shipped goods, no
matter the form of transportation, and must be signed by
an authorized representative from the carrier, shipper
and receiver.
The one who owns or has legal rights to the
Label/Brand.
This term is used to refer to the trading partner who
issues an order to the supplier. This party can be a
retailer, a distributor, or a re-distributor.
A standard format for computer-to-computer
transmission of business information and transactions
between trading partners, such as invoices and
purchase orders.

Produce Traceability Initiative Why and How to Use EDI 856 Advance Ship Notice
Released: October 5, 2012
Source: www.producetraceability.org

Sector Term

GS1 Glossary Term


Global Trade Item

Number (GTIN )

Label/Brand

(See Brand Owner)

Private
label/brand

(See Brand Owner)

Supplier

Serial Shipping
Container Code
(SSCC-18)
(See Trading Partner)

Trading Partner

Definition
The globally unique GS1 System identification number
for products and services. A GTIN may be 8, 12, 13, or
14 digits in length. The GTIN-14 has been selected for
use in the PTI.
The name or trademark connected with a product or
marketer.
These products typically are manufactured, packed or
provided by one or more companies for offer under a
brand, which is owned, by a company other than the
manufacturing or producing company.
Term used for the Serial Shipping Container Code. The
unique identification of a logistic unit using an 18-digit
data structure
The trading partner who receives an order from a buyer
and ships it. This party can be a grower, a distributor, or
a re-distributor.
A party to transactions in the supply chain, such as a
supplier (seller) or a customer (buyer).

What is an ASN?
The EDI Advance Ship Notice/Manifest or ASN provides order and shipment
information in one electronic transaction sent from the shipper to the receiver. While the
ASN is similar to a Bill of Lading (BOL) and even carries much of the same information,
it has a much different function. The BOL is meant to accompany a shipment along its
path. An ASN is intended to provide its information in advance of the actual shipment
arriving at its destination.
The value of the ASN comes from receiving it prior to the actual shipment. This tends to
impact the logistics stream in three areas: cost, accuracy, and flexibility.
Cost - Todays receiving systems are designed as fast moving environments
where there is little time to open and breakdown cases for manual receipt or
verification of contents against paperwork. Instead, these systems depend on the
scanning of barcodes from shipping labels. ASNs, which include Serial Shipping
Container Codes (SSCC), provide the contents of each pallet, including the GTIN,
corresponding Batch/Lot Numbers, and the quantity of each GTIN and Batch/Lot
Number combination on the pallet. This greatly increases the speed of the
receiving process as what is captured from reading the SSCC from each pallet can
be matched to the information previously sent in the ASN. The ASN also
provides quantities and contents that allow for the receipt and put away of the
goods. Receiving costs are thought to be reduced by about 40% when using
ASNs.
Produce Traceability Initiative Why and How to Use EDI 856 Advance Ship Notice
Released: October 5, 2012
Source: www.producetraceability.org

Accuracy - Upon receipt of the ASN, the receiver is immediately informed of any
difference between what was ordered, and what was actually shipped. (including
substitutions)
Flexibility - Knowing the actual fill rates ahead of receiving the orders gives the
recipient the opportunity to re-allocate goods in subsequent outbound shipments.

Benefits of implementation of the ASN


The following are potential benefits from the use of ASNs:

Eliminates the need for paper-based communications


Enables automatic capture of the GTIN and Batch/Lot Numbers of each case
Ensures accuracy between product shipped and product received
Reduces off-loading time at receiving dock
Reduces check-in time from receipt to selling floor
Facilitates the cross docking process
Allows for advance order allocation
Facilitates mechanized receiving
Allows for integration of data to multiple systems without multiple data entry
Allows for resource scheduling by the receiver
Promotes the ability to plan space allocation for item put away
Streamlines the payment process by facilitating accurate matching
Improved order cycle times
Higher in-stock rates
Improved inventory turn

What information is contained in an ASN?


Specific details about a shipment are contained in the ASN message such as order
information, physical characteristics, GTIN and Batch/Lot Number, product descriptions,
and carrier. The document will also contain marking, packaging information, and
configuration of goods in the transportation equipment. There are many data elements,
which can be included in an ASN. The actual elements passed will be determined by the
recipient of the message.

Produce Traceability Initiative Why and How to Use EDI 856 Advance Ship Notice
Released: October 5, 2012
Source: www.producetraceability.org

Why is it important to trading partners?


ASNs can eliminate time and labor in the receiving and reconciliation process. Suppliers
provide accurate fulfillment information/data, which can save significant time not only
for trading partners but also in internal accounting systems. Electronic documents mean
shipping, purchase order, and invoice processes can be programmatically reconciled.
This automation contributes to accurate visibility among trading partners, as electronic
systems generate and share data much more efficiently.
Why use of the ASN is the most efficient option to capture/share GTIN and
Batch/Lot Number from each case on the pallet.
There are three options to capture and share GTIN and Batch/Lot Number information
from each case being received.
1. Use of the ASN and a GS1 Logistics Label - The fastest, easiest, and most efficient
approach. The receiver scans and utilizes the SSCC from the pallet label and links to
information stored in a database from the Advance Ship Notice for the details of the
content on the pallet.
One scan
One GS1 logistics label per pallet
All data about contents available programmatically
2. Reading the case barcodes from a Hybrid Pallet Label - This has been defined as an
interim approach to the use of ASNs and SSCC identification on pallets. The receiver
scans and utilizes the case barcodes from the Hybrid Pallet Label; that information
can be loaded into a database where the case information from the scans is stored.
Multiple scans - as many scans as there are case GTINs with unique Batch/Lot
Numbers
Multiple labels - as many labels as needed to display all the case GTINs with
unique Batch/Lot Numbers
All data is gathered at the point of scan and receipt
3. Scanning or manual inspection of the GTIN and Batch/Lot Number information from
each individual case on the pallet - This is the least efficient. The receiver would
Produce Traceability Initiative Why and How to Use EDI 856 Advance Ship Notice
Released: October 5, 2012
Source: www.producetraceability.org

need to scan and store the GTIN and Batch/Lot Numbers into a database or read and
record the human readable GTIN and Batch/Lot Numbers information from each case
on the pallet.
Multiple scans or reads- as many scans as there are case GTINs with unique
Batch/Lot Numbers
Multiple labels- as many labels as needed to display all the case GTINs with
unique Batch/Lot Numbers
All data is gather at the point of scan and receipt
Scenario

GS1
Standard
SSCC

GS1 Term
Serial Shipping
Container
Code

SSCC

GTIN

GTIN
3

Type of Carrier

Specific logistics unit identification

GS1-128 Barcode

Detail of shipment including:


Case Identification, Case Qty, Case
Description, Batch/Lot Number

Excel or EDI

Serial Shipping
Container
Code
Global Trade
Item Number

Specific logistics unit identification

GS1-128 Barcode
on Hybrid Pallet
Label
GS1-128 Barcode
on Hybrid Pallet
Label

Global Trade
Item Number

Unique Product identification


Batch/Lot Number
Some type of Date

Advance Ship
Notice (ASN)

Type of Supply Chain Information

Unique Product Identification; Additional


Application Identifiers or AIs of (10)
Batch/Lot Number and (37 ) Quantity

GS1-128 Barcode
with AIs or ITF-14
Barcode with
human-readable
text

Use of an ASN is not only the preferred method of identifying pallet content information
efficiently, but because it arrives in advance of the shipment, it also provides the ability
to foresee what is expected as delivery. This advance view will allow for receipt
preparation, possible GTIN substitutions, notification of unavailability of items ordered
and pre-placement of items into inventory bins, or their next step in the supply chain.
The use of the ASN also makes it possible to restore discrepancies in the GTINs not
previously communicated to the receiver to be resolved prior to the shipment arriving on
Produce Traceability Initiative Why and How to Use EDI 856 Advance Ship Notice
Released: October 5, 2012
Source: www.producetraceability.org

the dock. This resolution will ensure that receiving runs as smoothly and efficiently as
possible.
What technology is required to complete ASNs?
For many suppliers, EDI usually is available as an additional service for ERP software
systems or can be purchased separately to integrate into other systems. Software available
for PC- or server-based systems can be very cost effective. However, like all software
applications, depending on applications and implementation scope, integrated software
packages or programs costs can vary.
For recipients, third party solution providers typically offer EDI software. Industry POS
systems currently are developing advance EDI documents, such as the ASN and invoice,
to complement existing purchase order and purchase order acknowledgement documents.
Larger retailers who use specialized systems usually have EDI modules included in their
systems that either need to be turned on or purchased separately. Recipients with
proprietary software programs without EDI modules can acquire off-the-shelf EDI
software.
Ideally, your EDI system should integrate into your business software to prevent having
to enter data between systems manually. Otherwise, you defeat the purpose of eliminating
process time and labor.
Suppliers should be able to pack to order and have barcode labels on each shipping
pallet. This means the warehouse system allows a shipment to be built and labeled with a
Serial Shipping Container Code (SSCC), which is placed in a GS1-128 barcode. These
labels follow specific formats and must contain accurate information.
Use of the SSCC allows for the scanning of one barcode per pallet, and eliminates the
need for scanning multiple bar codes per pallet in the receiving process.
The label is pivotal to the establishment of an electronic relationship between a shipment,
its contents, a purchase order, and internal systems. Each pallet label contains a single
SSCC as an identification of the pallet in that shipment. ASNs store and organize
purchase-order numbers, shipment and product related information, in the internal
systems of both the shipper and the receiver. When a receiver scans the SSCC on a
pallets label, the information is electronically matched to the ASN transmitted
previously and downloaded into the retailers system. This matching allows for the
population of content information for the pallet, such as case GTINs, Batch/Lot Numbers,
and quantities. This information is then used for accurate receipt and put away.
Produce Traceability Initiative Why and How to Use EDI 856 Advance Ship Notice
Released: October 5, 2012
Source: www.producetraceability.org

What operational processes are necessary to provide ASNs?


The point of an ASN is to tell receivers in advance what will be arriving and when, so the
receiver can be prepared to receive the shipment accurately and efficiently. This means
warehouse operations must be precise enough to identify contents by product and
quantity on pallets down to the case level (GTIN). It must be known how many of which
cases are on each pallet of a shipment.
Typically, this process includes staging an order for shipment, creating a freight manifest,
and a carrier closeout (getting a shipment assigned and loaded on a truck).
What shipping processes are necessary to ensure ASNs are transmitted to
arrive in advance of the shipment?
ASN data will be useful to receivers only if sent in a timely manner. In addition,
receivers must be able to depend on the data being reliable and accurate.
Trading partners establish mutually agreed upon systems or processes ahead of time to
address shipping/receiving errors. This way shipment receiving still gains time and cost
savingsreducing cycle times and improving in-stock ratesbecause administrative
processes are separate from logistics processes.

What investment is required to implement ASNs?


The investment to implement ASNs depends on each companys current situation.
Challenges and expenses are proportional based upon how much change actually must
take place within each system. Some systems may need only minor enhancements, while
others may need major modifications not just in technology but also in the logistical way
orders flow through facilities.
Typical equipment needed to accept, collect, and transmit ASN data includes scanning
equipment, label printers, and warehouse software modules that integrate with other
company application software. A high degree of software integration is required to be
able to gather information, transmit it internally, create shipping/receiving documents,
and send it to receivers before shipments arrive. In some cases, warehouse
shipping/receiving may need to be reorganized with new processes and procedures. There
is an efficiency curve as personnel learn new ways to process orders.
Produce Traceability Initiative Why and How to Use EDI 856 Advance Ship Notice
Released: October 5, 2012
Source: www.producetraceability.org

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

856 Ship Notice/Manifest


Produce Traceability
UCS EDI

Version: 006030UCS
Author:
Publication:

October 2012

GS1 US and GS1 Canada


10/8/2012

006030UCS
Copyright 2012 - GS1 US

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Table of Contents
856 Ship Notice/Manifest - Produce Traceability Initiative (PTI) ....................................................... 1
ST
Transaction Set Header ................................................................................................ 3
BSN Beginning Segment for Ship Notice ................................................................................. 4
HL
Loop Hierarchical Level ............................................................................................... 5
HL
Hierarchical Level ....................................................................................................... 6
TD1 Carrier Details (Quantity and Weight) ............................................................................... 7
REF Reference Information ................................................................................................. 9
MAN Marks and Numbers Information................................................................................... 10
DTM Date/Time Reference ................................................................................................. 11
N1
Loop Party Identification ............................................................................................ 12
N1
Party Identification.................................................................................................... 13
N2
Additional Name Information ....................................................................................... 14
N3
Party Location ......................................................................................................... 15
N4
Geographic Location ................................................................................................. 16
HL
Loop Order ............................................................................................................. 17
HL
Hierarchical Level - Order ........................................................................................... 18
SN1 Item Detail (Shipment) ............................................................................................... 19
PRF Purchase Order Reference .......................................................................................... 20
PKG Marking, Packaging, Loading....................................................................................... 21
REF Reference Information ............................................................................................... 22
N1
Loop Party Identification ............................................................................................ 23
N1
Party Identification.................................................................................................... 24
HL
Loop Tare ............................................................................................................... 25
HL
Hierarchical Level - Tare ............................................................................................. 26
PKG Marking, Packaging, Loading....................................................................................... 27
MAN Marks and Numbers Information................................................................................... 28
N1
Loop Party Identification ............................................................................................ 29
N1
Party Identification.................................................................................................... 30
HL
Loop Pack .............................................................................................................. 31
HL
Hierarchical Level - Pack ............................................................................................ 32
LIN
Item Identification ..................................................................................................... 33
SN1 Item Detail (Shipment) ............................................................................................... 36
SLN Subline Item Detail .................................................................................................... 37
PID
Product/Item Description ............................................................................................ 40
REF Reference Information ............................................................................................... 42
HL
Loop Batch ............................................................................................................. 43
HL
Hierarchical Level ..................................................................................................... 44
LIN
Item Identification ..................................................................................................... 45
SN1 Item Detail (Shipment) ............................................................................................... 47
PID
Product/Item Description ............................................................................................ 48
MAN Marks and Numbers Information................................................................................... 50
DTM Date/Time Reference ................................................................................................. 51
CTT Transaction Totals .................................................................................................... 52
SE
Transaction Set Trailer............................................................................................... 53

October 2012

006030UCS
Copyright 2011 - GS1 US

ii

Uniform Communication Standard

856

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Ship Notice/Manifest - Produce


Traceability Initiative (PTI)
Functional Group=SH

Purpose: This X12 Transaction Set contains the format and establishes the data contents of the Ship
Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to list the contents of a shipment of goods as well as additional information relating
to the shipment, such as order information, product description, physical characteristics, type of packaging, marking,
carrier information, and configuration of goods within the transportation equipment. The transaction set enables the
sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered
flexibility to convey information.The sender of this transaction is the organization responsible for detailing and
communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The
receiver of this transaction set can be any organization having an interest in the contents of a shipment or information
about the contents of a shipment.

Note 1:
This document represents the work of the Produce Traceability Initiative (PTI).

Heading:
Pos
0100
0200

Id
ST
BSN

Segment Name
Transaction Set Header
Beginning Segment for
Ship Notice

Req
M
M

Max Use
1
1

Repeat

Notes

Usage
Must use
Must use

Page
3
4

Segment Name

Req

Max Use

Repeat
200000

Usage

M
O

1
20

Notes
C2/0100L
C2/0100

Page
5
6
7

O
O

>1
>1

10

Detail:
Pos
Id
LOOP ID - HL
0100
HL
1100
TD1
1500
1900

REF
MAN

2000
DTM
LOOP ID - N1
2200
N1
2300
N2
2400
2500

N3
N4

LOOP ID - HL
0100
HL
0300
SN1
0500
PRF
1000
PKG
1500
REF
LOOP ID - N1
2200
N1
LOOP ID - HL
0100
HL
1000
PKG
October 2012

Hierarchical Level
Carrier Details (Quantity
and Weight)
Reference Information
Marks and Numbers
Information
Date/Time Reference

Must use
Used
Used
Used

9
10

Used

Party Identification
Additional Name
Information
Party Location
Geographic Location

O
O

1
2

Used
Used

11
12
13
14

O
O

2
1

Used
Used

15
16

Hierarchical Level - Order


Item Detail (Shipment)
Purchase Order Reference
Marking, Packaging,
Loading
Reference Information

M
O
O
O

1
1
1
25

Must use
Used
Must use
Used

17
18
19
20
21

>1

200

200000

C2/0100L
C2/0100

Used
Used

22
23
24

Used
Used

25
26
27

200
Party Identification

Hierarchical Level - Tare


Marking, Packaging,
Loading

O
O

1
25

200000

006030UCS
Copyright 2012 - GS1 US

C2/0100L
C2/0100

Uniform Communication Standard

1900

MAN

GS1 US & GS1 Canada

Marks and Numbers


Information

>1

LOOP ID - N1
2200
N1

Party Identification

LOOP ID - HL
0100
HL
0200
LIN
0300
SN1
0400
SLN
0700
PID
1500
REF

Hierarchical Level - Pack


Item Identification
Item Detail (Shipment)
Subline Item Detail
Product/Item Description
Reference Information

M
O
O
O
O
O

1
1
1
1000
200
>1

Hierarchical Level
Item Identification
Item Detail (Shipment)
Product/Item Description
Marks and Numbers
Information
Date/Time Reference

M
O
O
O
O

1
1
1
200
>1

10

Req
O
M

Max Use
1
1

LOOP ID - HL
0100
HL
0200
LIN
0300
SN1
0700
PID
1900
MAN
2000

DTM

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Used

28

Used

29
30

Must use
Must use
Must use
Used
Used
Used

31
32
33
36
37
40
42

Must use
Must use
Must use
Used
Used

43
44
45
47
48
50

Used

51

200
200000

C2/0100L
C2/0100

1
C2/0100

Summary:
Pos
0100
0200

Id
CTT
SE

Segment Name
Transaction Totals
Transaction Set Trailer

Repeat

Notes
N3/0100

Usage
Used
Must use

Page
52
53

Notes:
3/0100

Number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total
(CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.

Comments:
2/0100L The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no
meaning.
2/0100 The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no
meaning.
2/0100L The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no
meaning.
2/0100 The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no
meaning.
2/0100L The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no
meaning.
2/0100 The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no
meaning.
2/0100L The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no
meaning.
2/0100 The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no
meaning.
2/0100 The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no
meaning.

October 2012

006030UCS
Copyright 2011 - GS1 US

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0100
Max: 1
Heading - Mandatory
Loop: N/A
Elements: 2

Transaction Set Header

ST

User Option (Usage): Must use


Purpose: To indicate the start of a transaction set and to assign a control number

Element Summary:
Ref
ST01

Id
143

Element Name
Transaction Set Identifier Code

Req
M

Type
ID

Min/Max
3/3

Usage
Must use

AN

4/9

Must use

Description: Code identifying a Transaction Set


CodeList Summary (Total Codes: 321, Included: 1)
Code
Name
856
Ship Notice/Manifest
ST02

329

Transaction Set Control Number

Description: Identifying control number that must be unique within the transaction set
functional group assigned by the originator for a transaction set

Semantics:
1. The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the
appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
2. The implementation convention reference (ST03) is used by the translation routines of the interchange partners
to select the appropriate implementation convention to match the transaction set definition. When used, this
implementation convention reference takes precedence over the implementation reference specified in the
GS08.

October 2012

006030UCS
Copyright 2012 - GS1 US

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Beginning Segment for


Ship Notice

BSN

Pos: 0200
Max: 1
Heading - Mandatory
Loop: N/A
Elements: 5

User Option (Usage): Must use


Purpose: To transmit identifying numbers, dates, and other basic data relating to the transaction set

Element Summary:
Ref
BSN01

Id
353

Element Name
Transaction Set Purpose Code

Req
M

Type
ID

Min/Max
2/2

Usage
Must use

Description: Code identifying purpose of transaction set


CodeList Summary (Total Codes: 67, Included: 2)
Code
Name
00
Original
04
Change
Note 1:
Used when this is a re-transmission of the 856 with updates to one or
more orders.
Tied to Order HL, with REF*YB.
BSN02

396

Shipment Identification

AN

2/30

Must use

Description: A unique control number assigned by the original shipper to identify a specific
shipment
BSN03

373

Date

DT

8/8

Must use

Description: Date expressed as CCYYMMDD where CC represents the first two digits of
the calendar year
BSN04

337

Time

TM

4/8

Must use

Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or


HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer
seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D =
tenths (0-9) and DD = hundredths (00-99)
BSN05

1005

Hierarchical Structure Code

ID

4/4

Used

Description: Code indicating the hierarchical application structure of a transaction set that
utilizes the HL segment to define the structure of the transaction set
CodeList Summary (Total Codes: 83, Included: 1)
Code
Name
ZZZZ
Mutually Defined
Note 1:
Denotes Shipment / Order /Tare / Pack / Batch (Lot)

Syntax Rules:
1. C0706 - If BSN07 is present, then BSN06 is required.

Semantics:
1. BSN03 is the date the shipment transaction set is created.
2. BSN04 is the time the shipment transaction set is created.
3. BSN06 is limited to shipment related codes.

Comments:
1. BSN06 and BSN07 differentiate the functionality of use for the transaction set.
October 2012

006030UCS
Copyright 2011 - GS1 US

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Loop Hierarchical Level

Pos: 0100

Repeat:
200000

Mandatory
Loop: HL
Elements: N/A
User Option (Usage): Must use
Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Note 1:
Shipment Level

Loop Summary:
Pos
0100
1100
1500
1900
2000
2200

October 2012

Id
HL
TD1
REF
MAN
DTM

Segment Name
Hierarchical Level
Carrier Details (Quantity and Weight)
Reference Information
Marks and Numbers Information
Date/Time Reference
Loop N1

Req
M
O
O
O
O
O

006030UCS
Copyright 2012 - GS1 US

Max Use
1
20
>1
>1
10

Repeat

200

Usage
Must use
Used
Used
Used
Used
Used

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0100
Max: 1
Detail - Mandatory
Loop: HL
Elements: 2

Hierarchical Level

HL

User Option (Usage): Must use


Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Note 1:
HL02 will be omitted for the first HL segment of the transaction set, since it has no parent. HL03 indicates the
application context of the series of segments following the current HL segment up to the next occurrence of an HL
segment, or the CTT segment, e.g., Shipment, Order, Tare, Pack, etc.

Element Summary:
Ref
HL01

Id
628

Element Name
Hierarchical ID Number

Req
M

Type
AN

Min/Max
1/12

Usage
Must use

Description: A unique number assigned by the sender to identify a particular data segment
in a hierarchical structure
Note 1: The value for HL01 for this level (shipment) is 1.
HL03

735

Hierarchical Level Code

ID

1/2

Must use

Description: Code specifying the characteristic of a level in a hierarchical structure


CodeList Summary (Total Codes: 251, Included: 1)
Code
Name
S
Shipment

Comments:
1. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating
line-item data to shipment data, and packaging data to line-item data.
2. The HL segment defines a top-down/left-right ordered structure.
3. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction
set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case
the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent
HL segment within the transaction.
4. HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
5. HL03 indicates the context of the series of segments following the current HL segment up to the next
occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent
segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
6. HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

October 2012

006030UCS
Copyright 2011 - GS1 US

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Carrier Details (Quantity


and Weight)

TD1

Pos: 1100
Max: 20
Detail - Optional
Loop: HL
Elements: 5

User Option (Usage): Used


Purpose: To specify the transportation details relative to commodity, weight, and quantity

Note 1:
This segment is used to specify total containers and gross weight of the shipment.

Element Summary:
Ref
TD101

Id
103

Element Name
Packaging Code

Req
O

Type
AN

Min/Max
3/5

Usage
Used

Description: Code identifying the type of packaging; Part 1: Packaging Form, Part 2:
Packaging Material; if the Data Element is used, then Part 1 is always required
CodeList Summary (Total Codes: 157, Included: 2)
Code
Name
AAA
Pallet, Returnable
PLT
Pallet
CodeList Summary (Total Codes: 58, Included: 6)
Code
Name
03
Hard Wood
05
Soft Wood
25
Corrugated or Solid
31
Fibre
79
Plastic
94
Wood
TD102

80

Lading Quantity

N0

1/7

Used

Description: Number of units (pieces) of the lading commodity


Note 1: TD102 is the number of pallets in the shipment as described in TD101.
TD106

187

Weight Qualifier

ID

1/2

Used

1/10

Used

ID

2/2

Used

Description: Code specifying the type of weight


CodeList Summary (Total Codes: 53, Included: 1)
Code
Name
G
Gross Weight
TD107

81

Weight
Description: Numeric value of weight

TD108

355

Unit or Basis for Measurement Code

Description: Code specifying the units in which a value is being expressed, or manner in
which a measurement has been taken
CodeList Summary (Total Codes: 903, Included: 2)
Code
Name
KG
Kilogram
LB
Pound

Syntax Rules:
1.
2.
3.
4.

C0102 - If TD101 is present, then TD102 is required.


C0304 - If TD103 is present, then TD104 is required.
C0607 - If TD106 is present, then TD107 is required.
P0708 - If either TD107 or TD108 is present, then the other is required.

October 2012

006030UCS
Copyright 2012 - GS1 US

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

5. P0910 - If either TD109 or TD110 is present, then the other is required.

October 2012

006030UCS
Copyright 2011 - GS1 US

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 1500
Max: >1
Detail - Optional
Loop: HL
Elements: 2

Reference Information

REF

User Option (Usage): Used


Purpose: To specify identifying information

Element Summary:
Ref
REF01

Id
128

Element Name
Reference Identification Qualifier

Req
M

Type
ID

Min/Max
2/3

Usage
Must use

1/80

Used

Description: Code identifying the Reference Identification


CodeList Summary (Total Codes: 1817, Included: 2)
Code
Name
BM
Bill of Lading Number
DJ
Delivery Ticket Number
REF02

127

Reference Identification

AN

Description: Reference information as defined for a particular Transaction Set or as


specified by the Reference Identification Qualifier

Syntax Rules:
1. R0203 - At least one of REF02 or REF03 is required.

Semantics:
1. REF04 contains data relating to the value cited in REF02.

October 2012

006030UCS
Copyright 2012 - GS1 US

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

MAN Marks and Numbers

Pos: 1900
Max: >1
Detail - Optional
Loop: HL
Elements: 2

Information

User Option (Usage): Used


Purpose: To indicate identifying marks and numbers for shipping containers

Note 1:
This segment is used to specify a single GS1-128 Serial Shipping Container Code to identify an entire shipment,
e.g. a full trailer.

Element Summary:
Ref
MAN01

Id
88

Element Name
Marks and Numbers Qualifier

Req
M

Type
ID

Min/Max
1/2

Usage
Must use

Description: Code specifying the application or source of Marks and Numbers (87)
CodeList Summary (Total Codes: 31, Included: 1)
Code
Name
GM
EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
MAN02

87

Marks and Numbers

AN

1/48

Must use

Description: Marks and numbers used to identify a shipment or parts of a shipment

Syntax Rules:
1. P0405 - If either MAN04 or MAN05 is present, then the other is required.
2. C0605 - If MAN06 is present, then MAN05 is required.

Semantics:
1. MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the
same physical container.
2. When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is
the ending number of that range.
3. When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is
the ending number of that range.

Comments:
1. When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID
numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on
every carton that is represented in the range in MAN05/MAN06.
2. MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
3. When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two
ID numbers must be maintained.

October 2012

006030UCS
Copyright 2011 - GS1 US

10

Uniform Communication Standard

DTM

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 2000
Max: 10
Detail - Optional
Loop: HL
Elements: 3

Date/Time Reference

User Option (Usage): Used


Purpose: To specify pertinent dates and times

Element Summary:
Ref
DTM01

Id
374

Element Name
Date/Time Qualifier

Req
M

Type
ID

Min/Max
3/3

Usage
Must use

Description: Code specifying type of date or time, or both date and time
CodeList Summary (Total Codes: 1307, Included: 4)
Code
Name
002
Delivery Requested
Note 1:
Date from purchase order.
011
Shipped
017
Estimated Delivery
067
Current Schedule Delivery
DTM02

373

Date

DT

8/8

Used

Description: Date expressed as CCYYMMDD where CC represents the first two digits of
the calendar year
DTM03

337

Time

TM

4/8

Used

Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or


HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer
seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D =
tenths (0-9) and DD = hundredths (00-99)

Syntax Rules:
1. R020305 - At least one of DTM02, DTM03 or DTM05 is required.
2. C0403 - If DTM04 is present, then DTM03 is required.
3. P0506 - If either DTM05 or DTM06 is present, then the other is required.

October 2012

006030UCS
Copyright 2012 - GS1 US

11

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 2200
Repeat: 200
Optional
Loop: N1
Elements: N/A

Loop Party Identification


User Option (Usage): Used
Purpose: To identify a party by type of organization, name, and code

Note 1:
This N1 loop is used to identify parties relevant to the Shipment level.

Loop Summary:
Pos
2200
2300
2400
2500

October 2012

Id
N1
N2
N3
N4

Segment Name
Party Identification
Additional Name Information
Party Location
Geographic Location

Req
O
O
O
O

006030UCS
Copyright 2011 - GS1 US

Max Use
1
2
2
1

Repeat

Usage
Used
Used
Used
Used

12

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 2200
Max: 1
Detail - Optional
Loop: N1
Elements: 4

Party Identification

N1

User Option (Usage): Used


Purpose: To identify a party by type of organization, name, and code

Element Summary:
Ref
N101

Id
98

Element Name
Entity Identifier Code

Req
M

Type
ID

Min/Max
2/3

Usage
Must use

Description: Code identifying an organizational entity, a physical location, property or an


individual
CodeList Summary (Total Codes: 1527, Included: 3)
Code
Name
SF
Ship From
ST
Ship To
Note 1:
Destination to where the shipment is being delivered, such as a distribution
center, warehouse, etc.
VN
Vendor
N102

93

Name

AN

1/60

Used

ID

1/2

Used

Description: Free-form name


N103

66

Identification Code Qualifier

Description: Code specifying the system/method of code structure used for Identification
Code (67)
CodeList Summary (Total Codes: 255, Included: 4)
Code
Name
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
10
Department of Defense Activity Address Code (DODAAC)
92
Assigned by Buyer or Buyer's Agent
UL
Global Location Number (GLN)
Description: A globally unique 13 digit code used for the identification of any
physical or legal location that needs to be uniquely identified for use in the
supply chain. A GS1 identification key
N104

67

Identification Code

AN

2/80

Used

Description: Code identifying a party or other code

Syntax Rules:
1. R0203 - At least one of N102 or N103 is required.
2. P0304 - If either N103 or N104 is present, then the other is required.

Comments:
1. This segment, used alone, provides the most efficient method of providing organizational identification. To
obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction
processing party.
2. N105 and N106 further define the type of entity in N101.

October 2012

006030UCS
Copyright 2012 - GS1 US

13

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Additional Name
Information

N2

Pos: 2300
Max: 2
Detail - Optional
Loop: N1
Elements: 2

User Option (Usage): Used


Purpose: To specify additional names

Note 1:
Use only if address information for the referenced organization or company in the N1 segment can not be derived
from the code in N104.

Element Summary:
Ref
N201

Id
93

Element Name
Name

Req
M

Type
AN

Min/Max
1/60

Usage
Must use

AN

1/60

Used

Description: Free-form name


N202

93

Name
Description: Free-form name

October 2012

006030UCS
Copyright 2011 - GS1 US

14

Uniform Communication Standard

N3

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 2400
Max: 2
Detail - Optional
Loop: N1
Elements: 2

Party Location

User Option (Usage): Used


Purpose: To specify the location of the named party

Note 1:
Use only if address information for the referenced organization or company in the N1 segment can not be derived
from the code in N104.

Element Summary:
Ref
N301

Id
166

Element Name
Address Information

Req
M

Type
AN

Min/Max
1/55

Usage
Must use

AN

1/55

Used

Description: Address information


N302

166

Address Information
Description: Address information

October 2012

006030UCS
Copyright 2012 - GS1 US

15

Uniform Communication Standard

N4

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Geographic Location

Pos: 2500
Max: 1
Detail - Optional
Loop: N1
Elements: 4

User Option (Usage): Used


Purpose: To specify the geographic place of the named party

Note 1:
Use only if address information for the referenced organization or company in the N1 segment can not be derived
from the code in N104.

Element Summary:
Ref
N401

Id
19

Element Name
City Name

Req
O

Type
AN

Min/Max
2/30

Usage
Used

ID

2/2

Used

Description: Free-form text for city name


N402

156

State or Province Code

Description: Code specifying the Standard State/Province as defined by appropriate


government agency
N403

116

Postal Code

ID

3/15

Used

Description: Code specifying international postal zone code excluding punctuation and
blanks (zip code for United States)
N404

26

Country Code

ID

2/3

Used

Description: Code identifying the country

Syntax Rules:
1. E0207 - Only one of N402 or N407 may be present.
2. C0605 - If N406 is present, then N405 is required.
3. C0704 - If N407 is present, then N404 is required.

Comments:
1. A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

October 2012

006030UCS
Copyright 2011 - GS1 US

16

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Loop Order

Pos: 0100

Repeat:
200000

Mandatory
Loop: HL
Elements: N/A
User Option (Usage): Must use
Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Loop Summary:
Pos
0100
0300
0500
1000
1500
2200

October 2012

Id
HL
SN1
PRF
PKG
REF

Segment Name
Hierarchical Level - Order
Item Detail (Shipment)
Purchase Order Reference
Marking, Packaging, Loading
Reference Information
Loop N1

Req
M
O
O
O
O
O

006030UCS
Copyright 2012 - GS1 US

Max Use
1
1
1
25
>1

Repeat

200

Usage
Must use
Used
Must use
Used
Used
Used

17

Uniform Communication Standard

HL

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Hierarchical Level - Order

Pos: 0100
Max: 1
Detail - Mandatory
Loop: HL
Elements: 3

User Option (Usage): Must use


Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Element Summary:
Ref
HL01

Id
628

Element Name
Hierarchical ID Number

Req
M

Type
AN

Min/Max
1/12

Usage
Must use

Description: A unique number assigned by the sender to identify a particular data segment
in a hierarchical structure
HL02

734

Hierarchical Parent ID Number

AN

1/12

Used

Description: Identification number of the next higher hierarchical data segment that the data
segment being described is subordinate to
HL03

735

Hierarchical Level Code

ID

1/2

Must use

Description: Code defining the characteristic of a level in a hierarchical structure


Note 1: HL03 indicates the application context of the series of segments following the
current HL segment up to the next occurrence of an HL segment, or the CTT segment, e.g.,
Shipment, Order, Tare, Pack, etc.
CodeList Summary (Total Codes: 251, Included: 1)
Code
Name
O
Order

October 2012

006030UCS
Copyright 2011 - GS1 US

18

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0300
Max: 1
Detail - Optional
Loop: HL
Elements: 2

Item Detail (Shipment)

SN1

User Option (Usage): Used


Purpose: To specify line-item detail relative to shipment

Note 1:
This segment is used to provide the number of pallets for the order.

Element Summary:
Ref
SN102

Id
382

Element Name
Number of Units Shipped

Req
M

Type
R4

Min/Max
1/10

Usage
Must use

Description: Numeric value of units shipped in manufacturer's shipping units for a line item
or transaction set
SN103

355

Unit or Basis for Measurement Code

ID

2/2

Must use

Description: Code specifying the units in which a value is being expressed, or manner in
which a measurement has been taken
CodeList Summary (Total Codes: 903, Included: 1)
Code
Name
PL
Pallet/Unit Load

Syntax Rules:
1. P0506 - If either SN105 or SN106 is present, then the other is required.

Semantics:
1. SN101 is the ship notice line-item identification.
2. SN105 is quantity ordered.

October 2012

006030UCS
Copyright 2012 - GS1 US

19

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Purchase Order Reference

PRF

Pos: 0500
Max: 1
Detail - Optional
Loop: HL
Elements: 4

User Option (Usage): Must use


Purpose: To provide reference to a specific purchase order

Element Summary:
Ref
PRF01

Id
324

Element Name
Purchase Order Number

Req
M

Type
AN

Min/Max
1/22

Usage
Must use

Description: Identifying number for Purchase Order assigned by the orderer/purchaser


PRF02

328

Release Number

AN

1/30

Used

Description: Number identifying a release against a Purchase Order previously placed by


the parties involved in the transaction
PRF03

327

Change Order Sequence Number

AN

1/8

Used

Description: Number assigned by the orderer identifying a specific change or revision to a


previously transmitted transaction set
PRF04

373

Date

DT

8/8

Recommended

Description: Date expressed as CCYYMMDD where CC represents the first two digits of
the calendar year

Semantics:
1. PRF04 is the date assigned by the purchaser to purchase order.

October 2012

006030UCS
Copyright 2011 - GS1 US

20

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

PKG Marking, Packaging,

Pos: 1000
Max: 25
Detail - Optional
Loop: HL
Elements: 3

Loading

User Option (Usage): Used


Purpose: To describe marking, packaging, loading, and unloading requirements

Note 1:
The PKG segment may be used to provide information about the type of pallet (i.e. CHEP, IGPS, etc.) in PKG05.

Element Summary:
Ref
PKG01

Id
349

Element Name
Item Description Type

Req
X

Type
ID

Min/Max
1/1

Usage
Used

1/5

Used

Description: Code indicating the format of a description


CodeList Summary (Total Codes: 3, Included: 1)
Code
Name
F
Free-form
PKG02

753

Packaging Characteristic Code

ID

Description: Code specifying the marking, packaging, loading and related characteristics
being described
CodeList Summary (Total Codes: 47, Included: 1)
Code
Name
68
Skid/Pallet Type
PKG05

352

Description

AN

1/80

Used

Description: A free-form description to clarify the related data elements and their content

Syntax Rules:
1. C0403 - If PKG04 is present, then PKG03 is required.
2. C0501 - If PKG05 is present, then PKG01 is required.
3. R040506 - At least one of PKG04, PKG05 or PKG06 is required.

Semantics:
1. PKG04 should be used for industry-specific packaging description codes.

October 2012

006030UCS
Copyright 2012 - GS1 US

21

Uniform Communication Standard

REF

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 1500
Max: >1
Detail - Optional
Loop: HL
Elements: 2

Reference Information

User Option (Usage): Used


Purpose: To specify identifying information

Note 1:
Used if this 856 transaction is a revision to a prior 856 transmission.

Element Summary:
Ref
REF01

Id
128

Element Name
Reference Identification Qualifier

Req
M

Type
ID

Min/Max
2/3

Usage
Must use

Description: Code qualifying the Reference Identification


CodeList Summary (Total Codes: 1817, Included: 1)
Code
Name
YB
Revision Number
Note 1:
This code is used to identify updates to the order.
BSN01 value must be '04' - Change
REF02

127

Reference Identification

AN

1/50

Used

Description: Reference information as defined for a particular Transaction Set or as


specified by the Reference Identification Qualifier

Syntax Rules:
1. R0203 - At least one of REF02 or REF03 is required.

October 2012

006030UCS
Copyright 2011 - GS1 US

22

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 2200
Repeat: 200
Optional
Loop: N1
Elements: N/A

Loop Party Identification


User Option (Usage): Used
Purpose: To identify a party by type of organization, name, and code

Loop Summary:
Pos
2200

October 2012

Id
N1

Segment Name
Party Identification

Req
O

006030UCS
Copyright 2012 - GS1 US

Max Use
1

Repeat

Usage
Used

23

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 2200
Max: 1
Detail - Optional
Loop: N1
Elements: 4

Party Identification

N1

User Option (Usage): Used


Purpose: To identify a party by type of organization, name, and code

Element Summary:
Ref
N101

Id
98

Element Name
Entity Identifier Code

Req
M

Type
ID

Min/Max
2/3

Usage
Must use

Description: Code identifying an organizational entity, a physical location, property or an


individual
CodeList Summary (Total Codes: 1527, Included: 1)
Code
Name
MA
Party for whom Item is Ultimately Intended
Note 1:
Ultimate receiving party in a cross-dock scenario.
N102

93

Name

AN

1/60

Used

ID

1/2

Used

Description: Free-form name


N103

66

Identification Code Qualifier

Description: Code designating the system/method of code structure used for Identification
Code (67)
CodeList Summary (Total Codes: 255, Included: 4)
Code
Name
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Note 1:
The identification code consists of a 9-digit DUNS number for the party
followed by a 4-character suffix defined by the party.
10
Department of Defense Activity Address Code (DODAAC)
Note 1:
Used to identify military locations.
DODAAC codes are assigned to all military locations by the Department of
Defense and consist of a six-digit alpha numeric number.
92
Assigned by Buyer or Buyer's Agent
Note 1:
Code may be used to identify payers internal identification number.
UL
Global Location Number (GLN)
Description: A globally unique 13 digit code used for the identification of any
physical or legal location that needs to be uniquely identified for use in the
supply chain. A GS1 identification key
Note 1:
The GS1 US Location Code is a thirteen digit code used to uniquely identify
physical or logical locations. The right most position (position 13) is a
modulus 10 check character.
N104

67

Identification Code

AN

2/80

Used

Description: Code identifying a party or other code

Syntax Rules:
1. P0304 - If either N103 or N104 is present, then the other is required.
2. R0203 - At least one of N102 or N103 is required.

October 2012

006030UCS
Copyright 2011 - GS1 US

24

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Loop Tare

Pos: 0100
Loop: HL

Repeat:
200000

Optional
Elements: N/A

User Option (Usage): Used


Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Note 1:
This loop provides information about the pallets.

Loop Summary:
Pos
0100
1000
1900
2200

October 2012

Id
HL
PKG
MAN

Segment Name
Hierarchical Level - Tare
Marking, Packaging, Loading
Marks and Numbers Information
Loop N1

Req
O
O
O
O

006030UCS
Copyright 2012 - GS1 US

Max Use
1
25
>1

Repeat

200

Usage
Used
Used
Used
Used

25

Uniform Communication Standard

HL

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0100
Max: 1
Detail - Optional
Loop: HL
Elements: 3

Hierarchical Level - Tare

User Option (Usage): Used


Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Element Summary:
Ref
HL01

Id
628

Element Name
Hierarchical ID Number

Req
M

Type
AN

Min/Max
1/12

Usage
Must use

Description: A unique number assigned by the sender to identify a particular data segment
in a hierarchical structure
HL02

734

Hierarchical Parent ID Number

AN

1/12

Used

Description: Identification number of the next higher hierarchical data segment that the data
segment being described is subordinate to
HL03

735

Hierarchical Level Code

ID

1/2

Must use

Description: Code defining the characteristic of a level in a hierarchical structure


Note 1: HL03 indicates the application context of the series of segments following the
current HL segment up to the next occurrence of an HL segment, or the CTT segment, e.g.,
Shipment, Order, Tare, Pack, etc.
CodeList Summary (Total Codes: 251, Included: 1)
Code
Name
T
Shipping Tare
Note 1:
Pallet

October 2012

006030UCS
Copyright 2011 - GS1 US

26

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

PKG Marking, Packaging,

Pos: 1000
Max: 25
Detail - Optional
Loop: HL
Elements: 3

Loading

User Option (Usage): Used


Purpose: To describe marking, packaging, loading, and unloading requirements

Note 1:
The PKG segment may be used to provide information about the type of pallet (i.e. such as CHEP, IGPS, etc.) in
PKG05.

Element Summary:
Ref
PKG01

Id
349

Element Name
Item Description Type

Req
X

Type
ID

Min/Max
1/1

Usage
Used

1/5

Used

Description: Code indicating the format of a description


CodeList Summary (Total Codes: 3, Included: 1)
Code
Name
F
Free-form
PKG02

753

Packaging Characteristic Code

ID

Description: Code specifying the marking, packaging, loading and related characteristics
being described
CodeList Summary (Total Codes: 47, Included: 1)
Code
Name
68
Skid/Pallet Type
PKG05

352

Description

AN

1/80

Used

Description: A free-form description to clarify the related data elements and their content

Syntax Rules:
1. C0403 - If PKG04 is present, then PKG03 is required.
2. C0501 - If PKG05 is present, then PKG01 is required.
3. R040506 - At least one of PKG04, PKG05 or PKG06 is required.

Semantics:
1. PKG04 should be used for industry-specific packaging description codes.

October 2012

006030UCS
Copyright 2012 - GS1 US

27

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

MAN Marks and Numbers

Pos: 1900
Max: >1
Detail - Optional
Loop: HL
Elements: 2

Information

User Option (Usage): Used


Purpose: To indicate identifying marks and numbers for shipping containers

Note 1:
This segment, at the tare level, is used to specify the identification number for the pallet.

Element Summary:
Ref
MAN01

Id
88

Element Name
Marks and Numbers Qualifier

Req
M

Type
ID

Min/Max
1/2

Usage
Must use

Description: Code specifying the application or source of Marks and Numbers (87)
CodeList Summary (Total Codes: 31, Included: 1)
Code
Name
GM
EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
MAN02

87

Marks and Numbers

AN

1/48

Must use

Description: Marks and numbers used to identify a shipment or parts of a shipment

Syntax Rules:
1. C0605 - If MAN06 is present, then MAN05 is required.
2. P0405 - If either MAN04 or MAN05 is present, then the other is required.

Semantics:
1. MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the
same physical container.
2. When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is
the ending number of that range.
3. When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is
the ending number of that range.

October 2012

006030UCS
Copyright 2011 - GS1 US

28

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 2200
Repeat: 200
Optional
Loop: N1
Elements: N/A

Loop Party Identification


User Option (Usage): Used
Purpose: To identify a party by type of organization, name, and code

Loop Summary:
Pos
2200

October 2012

Id
N1

Segment Name
Party Identification

Req
O

006030UCS
Copyright 2012 - GS1 US

Max Use
1

Repeat

Usage
Used

29

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 2200
Max: 1
Detail - Optional
Loop: N1
Elements: 4

Party Identification

N1

User Option (Usage): Used


Purpose: To identify a party by type of organization, name, and code

Note 1:
This segment is used to identify the product destination, e.g. store, in a cross-docking environment.

Element Summary:
Ref
N101

Id
98

Element Name
Entity Identifier Code

Req
M

Type
ID

Min/Max
2/3

Usage
Must use

Description: Code identifying an organizational entity, a physical location, property or an


individual
CodeList Summary (Total Codes: 1527, Included: 1)
Code
Name
SN
Store
N102

93

Name

AN

1/60

Used

ID

1/2

Used

Description: Free-form name


N103

66

Identification Code Qualifier

Description: Code designating the system/method of code structure used for Identification
Code (67)
CodeList Summary (Total Codes: 255, Included: 4)
Code
Name
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
10
Department of Defense Activity Address Code (DODAAC)
92
Assigned by Buyer or Buyer's Agent
UL
Global Location Number (GLN)
Description: A globally unique 13 digit code used for the identification of any
physical or legal location that needs to be uniquely identified for use in the
supply chain. A GS1 identification key
N104

67

Identification Code

AN

2/80

Used

Description: Code identifying a party or other code

Syntax Rules:
1. P0304 - If either N103 or N104 is present, then the other is required.
2. R0203 - At least one of N102 or N103 is required.

October 2012

006030UCS
Copyright 2011 - GS1 US

30

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Loop Pack

Pos: 0100

Repeat:
200000

Mandatory
Loop: HL
Elements: N/A
User Option (Usage): Must use
Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Note 1:
This loop provides information about the cases shipped.

Loop Summary:
Pos
0100
0200
0300
0400
0700
1500

October 2012

Id
HL
LIN
SN1
SLN
PID
REF

Segment Name
Hierarchical Level - Pack
Item Identification
Item Detail (Shipment)
Subline Item Detail
Product/Item Description
Reference Information

Req
M
O
O
O
O
O

006030UCS
Copyright 2012 - GS1 US

Max Use
1
1
1
1000
200
>1

Repeat

Usage
Must use
Must use
Must use
Used
Used
Used

31

Uniform Communication Standard

HL

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0100
Max: 1
Detail - Mandatory
Loop: HL
Elements: 3

Hierarchical Level - Pack

User Option (Usage): Must use


Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Element Summary:
Ref
HL01

Id
628

Element Name
Hierarchical ID Number

Req
M

Type
AN

Min/Max
1/12

Usage
Must use

Description: A unique number assigned by the sender to identify a particular data segment
in a hierarchical structure
HL02

734

Hierarchical Parent ID Number

AN

1/12

Used

Description: Identification number of the next higher hierarchical data segment that the data
segment being described is subordinate to
HL03

735

Hierarchical Level Code

ID

1/2

Must use

Description: Code defining the characteristic of a level in a hierarchical structure


Note 1: HL03 indicates the application context of the series of segments following the
current HL segment up to the next occurrence of an HL segment, or the CTT segment, e.g.,
Shipment, Order, Tare, Pack, etc.
CodeList Summary (Total Codes: 251, Included: 1)
Code
Name
P
Pack

October 2012

006030UCS
Copyright 2011 - GS1 US

32

Uniform Communication Standard

LIN

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0200
Max: 1
Detail - Optional
Loop: HL
Elements: 11

Item Identification

User Option (Usage): Must use


Purpose: To specify basic item identification data

Note 1:
To identify the country of origin for a product in a code format, the ISO Country Code is used in the LIN segment,
using data elements 235 / 234 pair. GS1 US uses the ISO 3166-1 alpha-2 codes. To identify more than one
country, the format is country code, followed by a space, then the next country code, etc.
Example: Product of USA and Canada with a GTIN of 061414000010,
LIN*01*UK*00061414000010*CH*US CA~
To identify a country and its subdivision (state/province), use the ISO 3166-1 and 3166-2 codes. The two values
are separated by a hyphen.
Example: Product of USA, from Florida, with a GTIN of 061414000031,
LIN*01*UK*0006141400031*CH*US-FL~.
Example: Product of USA, from California, and Chile, with a GTIN of 061414000031,
LIN*01*UK*0006141400031*CH*US-CA CL~.

Note 2:
For the specified product, data element 235 /234 pair with Country Code (CH) may be used at either the Pack or
Batch level, but not both.

Element Summary:
Ref
LIN01

Id
350

Element Name
Assigned Identification

Req
O

Type
AN

Min/Max
1/20

Usage
Used

Description: Alphanumeric characters assigned for differentiation within a transaction set


LIN02

235

Product/Service ID Qualifier

ID

2/2

Must use

Description: Code identifying the type/source of the descriptive number used in


Product/Service ID (234)
CodeList Summary (Total Codes: 546, Included: 4)
Code
Name
IN
Buyer's Item Number
MF
Manufacturer
Note 1:
Manufacturer's product number
UK
GTIN-14
Description: A 14-digit GS1 Identification Key composed of an Indicator
Digit, GS1 Company Prefix, Item Reference and Check Digit used to identify
trade items
VN
Vendor's (Seller's) Item Number
LIN03

234

Product/Service ID

AN

1/48

Must use

2/2

Used

Description: Identifying number for a product or service


LIN04

235

Product/Service ID Qualifier

ID

Description: Code identifying the type/source of the descriptive number used in


Product/Service ID (234)
CodeList Summary (Total Codes: 546, Included: 5)
Code
Name
CH
Country of Origin Code
October 2012

006030UCS
Copyright 2012 - GS1 US

33

Uniform Communication Standard

IN
MF

UK

VN
LIN05

234

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Buyer's Item Number


Manufacturer
Note 1:
Manufacturer's product number
GTIN-14
Description: A 14-digit GS1 Identification Key composed of an Indicator
Digit, GS1 Company Prefix, Item Reference and Check Digit used to identify
trade items
Vendor's (Seller's) Item Number

Product/Service ID

AN

1/48

Used

2/2

Used

Description: Identifying number for a product or service


LIN06

235

Product/Service ID Qualifier

ID

Description: Code identifying the type/source of the descriptive number used in


Product/Service ID (234)
CodeList Summary (Total Codes: 546, Included: 5)
Code
Name
CH
Country of Origin Code
IN
Buyer's Item Number
MF
Manufacturer
Note 1:
Manufacturer's product number
UK
GTIN-14
Description: A 14-digit GS1 Identification Key composed of an Indicator
Digit, GS1 Company Prefix, Item Reference and Check Digit used to identify
trade items
VN
Vendor's (Seller's) Item Number
LIN07

234

Product/Service ID

AN

1/48

Used

2/2

Used

Description: Identifying number for a product or service


LIN08

235

Product/Service ID Qualifier

ID

Description: Code identifying the type/source of the descriptive number used in


Product/Service ID (234)
CodeList Summary (Total Codes: 546, Included: 5)
Code
Name
CH
Country of Origin Code
IN
Buyer's Item Number
MF
Manufacturer
Note 1:
Manufacturer's product number
UK
GTIN-14
Description: A 14-digit GS1 Identification Key composed of an Indicator
Digit, GS1 Company Prefix, Item Reference and Check Digit used to identify
trade items
VN
Vendor's (Seller's) Item Number
LIN09

234

Product/Service ID

AN

1/48

Used

2/2

Used

Description: Identifying number for a product or service


LIN10

235

Product/Service ID Qualifier

ID

Description: Code identifying the type/source of the descriptive number used in


Product/Service ID (234)
CodeList Summary (Total Codes: 546, Included: 5)
Code
Name
October 2012

006030UCS
Copyright 2011 - GS1 US

34

Uniform Communication Standard

CH
IN
MF

UK

VN
LIN11

234

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Country of Origin Code


Buyer's Item Number
Manufacturer
Note 1:
Manufacturer's product number
GTIN-14
Description: A 14-digit GS1 Identification Key composed of an Indicator
Digit, GS1 Company Prefix, Item Reference and Check Digit used to identify
trade items
Vendor's (Seller's) Item Number

Product/Service ID

AN

1/48

Used

Description: Identifying number for a product or service

Syntax Rules:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

P0405 - If either LIN04 or LIN05


P0607 - If either LIN06 or LIN07
P0809 - If either LIN08 or LIN09
P1011 - If either LIN10 or LIN11
P1213 - If either LIN12 or LIN13
P1415 - If either LIN14 or LIN15
P1617 - If either LIN16 or LIN17
P1819 - If either LIN18 or LIN19
P2021 - If either LIN20 or LIN21
P2223 - If either LIN22 or LIN23
P2425 - If either LIN24 or LIN25
P2627 - If either LIN26 or LIN27
P2829 - If either LIN28 or LIN29
P3031 - If either LIN30 or LIN31

is present, then the other is required.


is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.

Semantics:
1. LIN01 is the line item identification

October 2012

006030UCS
Copyright 2012 - GS1 US

35

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0300
Max: 1
Detail - Optional
Loop: HL
Elements: 2

Item Detail (Shipment)

SN1

User Option (Usage): Must use


Purpose: To specify line-item detail relative to shipment

Note 1:
Quantity of cases of product specified in LIN segment.

Element Summary:
Ref
SN102

Id
382

Element Name
Number of Units Shipped

Req
M

Type
R4

Min/Max
1/10

Usage
Must use

Description: Numeric value of units shipped in manufacturer's shipping units for a line item
or transaction set
SN103

355

Unit or Basis for Measurement Code

ID

2/2

Must use

Description: Code specifying the units in which a value is being expressed, or manner in
which a measurement has been taken
CodeList Summary (Total Codes: 903, Included: 1)
Code
Name
CA
Case
Note 1:
Code CA is used for all Pack containers.

Syntax Rules:
1. P0506 - If either SN105 or SN106 is present, then the other is required.

Semantics:
1. SN101 is the ship notice line-item identification.
2. SN105 is quantity ordered.

October 2012

006030UCS
Copyright 2011 - GS1 US

36

Uniform Communication Standard

SLN

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0400
Max: 1000
Detail - Optional
Loop: HL
Elements: 10

Subline Item Detail

User Option (Usage): Used


Purpose: To specify product subline detail item data

Note 1:
SLN segment is used to identify product substitution. The originally ordered product is identified in this segment.

Element Summary:
Ref
SLN01

Id
350

Element Name
Assigned Identification

Req
M

Type
AN

Min/Max
1/20

Usage
Must use

Description: Alphanumeric characters assigned for differentiation within a transaction set


SLN03

662

Relationship Code

ID

1/1

Must use

1/15

Used

Description: Code indicating the relationship between entities


CodeList Summary (Total Codes: 6, Included: 1)
Code
Name
S
Substituted
SLN04

380

Quantity

R3

Comp

Description: Numeric value of quantity


SLN05

C001

Composite Unit of Measure

Used

Description: To identify a composite unit of measure(See Figures Appendix for examples of


use)
Comments:
1. If C001-02 is not used, its value is to be interpreted as 1.
2. If C001-03 is not used, its value is to be interpreted as 1.
3. If C001-05 is not used, its value is to be interpreted as 1.
4. If C001-06 is not used, its value is to be interpreted as 1.
5. If C001-08 is not used, its value is to be interpreted as 1.
6. If C001-09 is not used, its value is to be interpreted as 1.
7. If C001-11 is not used, its value is to be interpreted as 1.
8. If C001-12 is not used, its value is to be interpreted as 1.
9. If C001-14 is not used, its value is to be interpreted as 1.
10. If C001-15 is not used, its value is to be interpreted as 1.
SLN05-01

355

Unit or Basis for Measurement Code

ID

2/2

Must use

Description: Code specifying the units in which a value is being expressed, or manner in
which a measurement has been taken
CodeList Summary (Total Codes: 903, Included: 1)
Code
Name
CA
Case
Note 1:
Code CA is used for all Pack containers.
SLN09

235

Product/Service ID Qualifier

ID

2/2

Used

Description: Code identifying the type/source of the descriptive number used in


Product/Service ID (234)
CodeList Summary (Total Codes: 546, Included: 4)
Code
Name
IN
Buyer's Item Number
MF
Manufacturer
October 2012

006030UCS
Copyright 2012 - GS1 US

37

Uniform Communication Standard

UK

VN
SLN10

234

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

GTIN-14
Description: A 14-digit GS1 Identification Key composed of an Indicator
Digit, GS1 Company Prefix, Item Reference and Check Digit used to identify
trade items
Vendor's (Seller's) Item Number

Product/Service ID

AN

1/48

Used

2/2

Used

Description: Identifying number for a product or service


SLN11

235

Product/Service ID Qualifier

ID

Description: Code identifying the type/source of the descriptive number used in


Product/Service ID (234)
CodeList Summary (Total Codes: 546, Included: 4)
Code
Name
IN
Buyer's Item Number
MF
Manufacturer
UK
GTIN-14
Description: A 14-digit GS1 Identification Key composed of an Indicator
Digit, GS1 Company Prefix, Item Reference and Check Digit used to identify
trade items
VN
Vendor's (Seller's) Item Number
SLN12

234

Product/Service ID

AN

1/48

Used

2/2

Used

Description: Identifying number for a product or service


SLN13

235

Product/Service ID Qualifier

ID

Description: Code identifying the type/source of the descriptive number used in


Product/Service ID (234)
CodeList Summary (Total Codes: 546, Included: 4)
Code
Name
IN
Buyer's Item Number
MF
Manufacturer
UK
GTIN-14
Description: A 14-digit GS1 Identification Key composed of an Indicator
Digit, GS1 Company Prefix, Item Reference and Check Digit used to identify
trade items
VN
Vendor's (Seller's) Item Number
SLN14

234

Product/Service ID

AN

1/48

Used

Description: Identifying number for a product or service

Syntax Rules:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.

C0706 - If SLN07 is present, then SLN06 is required.


C0806 - If SLN08 is present, then SLN06 is required.
P0405 - If either SLN04 or SLN05 is present, then the other is required.
P0910 - If either SLN09 or SLN10 is present, then the other is required.
P1112 - If either SLN11 or SLN12 is present, then the other is required.
P1314 - If either SLN13 or SLN14 is present, then the other is required.
P1516 - If either SLN15 or SLN16 is present, then the other is required.
P1718 - If either SLN17 or SLN18 is present, then the other is required.
P1920 - If either SLN19 or SLN20 is present, then the other is required.
P2122 - If either SLN21 or SLN22 is present, then the other is required.
P2324 - If either SLN23 or SLN24 is present, then the other is required.
P2526 - If either SLN25 or SLN26 is present, then the other is required.
P2728 - If either SLN27 or SLN28 is present, then the other is required.

October 2012

006030UCS
Copyright 2011 - GS1 US

38

Uniform Communication Standard

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Semantics:
1. SLN01 is the identifying number for the subline item.
2. SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a
bill of materials.
3. SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
4. SLN08 is a code indicating the relationship of the price or amount to the associated segment.

October 2012

006030UCS
Copyright 2012 - GS1 US

39

Uniform Communication Standard

PID

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0700
Max: 200
Detail - Optional
Loop: HL
Elements: 3

Product/Item Description

User Option (Usage): Used


Purpose: To describe a product or process in coded or free-form format

Note 1:
To send a product's country of origin in text format. Data elements used are:
PID01 - F
PID02 - MSG
PID05 - 'PRODUCT OF' statement.
Examples follow for a product of one country, a product of more than one country (separate countries by the word
AND), and a product from 2 countries, one with its subdivision indicated (a hyphen separates the country from its
subdivision).
Example: A product of USA would be shown as:
PID*F*MSG***PRODUCT OF USA~ (The * and ~ are EDI delimiter values.)
Example: A product of USA and Canada would be shown as:
PID*F*MSG***PRODUCT OF USA AND CANADA~.
Example: A product of California and Chile would be shown as:
PID*F*MSG***PRODUCT OF USA-CALIFORNIA AND CHILE~

Note 2:
To provide descriptive text information about a product. Data elements used are:
PID01 - F
PID05 - Text
Example: PID*F****TOMATOES RED TOV/CLUSTER - 11 LB~

Note 3:
The PID segment at either the Pack or Batch level would be used for the specified product, but not both.

Element Summary:
Ref
PID01

Id
349

Element Name
Item Description Type

Req
M

Type
ID

Min/Max
1/1

Usage
Must use

2/3

Used

Description: Code indicating the format of a description


CodeList Summary (Total Codes: 3, Included: 1)
Code
Name
F
Free-form
PID02

750

Product/Process Characteristic Code

ID

Description: Code identifying the general class of a product or process characteristic


Note 1: Used for country of origin.
CodeList Summary (Total Codes: 275, Included: 1)
Code
Name
MSG
Market Segment
Description: General market classification for which a product is intended
PID05

352

Description

AN

1/80

Used

Description: A free-form description to clarify the related data elements and their content

Syntax Rules:
1. C0403 - If PID04 is present, then PID03 is required.
October 2012

006030UCS
Copyright 2011 - GS1 US

40

Uniform Communication Standard

2.
3.
4.
5.

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

C0703 - If PID07 is present, then PID03 is required.


C0804 - If PID08 is present, then PID04 is required.
C0905 - If PID09 is present, then PID05 is required.
R0405 - At least one of PID04 or PID05 is required.

Semantics:
1. Use PID03 to indicate the organization that publishes the code list being referred to.
2. PID04 should be used for industry-specific product description codes.
3. PID08 describes the physical characteristics of the product identified in PID04. A "Y" indicates that the specified
attribute applies to this item; an "N" indicates it does not apply. Any other value is indeterminate.
4. PID09 is used to identify the language being used in PID05.

October 2012

006030UCS
Copyright 2012 - GS1 US

41

Uniform Communication Standard

REF

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 1500
Max: >1
Detail - Optional
Loop: HL
Elements: 2

Reference Information

User Option (Usage): Used


Purpose: To specify identifying information

Element Summary:
Ref
REF01

Id
128

Element Name
Reference Identification Qualifier

Req
M

Type
ID

Min/Max
2/3

Usage
Must use

1/50

Used

Description: Code qualifying the Reference Identification


CodeList Summary (Total Codes: 1817, Included: 2)
Code
Name
BV
Purchase Order Line Item Identifier (Buyer)
LI
Line Item Identifier (Seller's)
REF02

127

Reference Identification

AN

Description: Reference information as defined for a particular Transaction Set or as


specified by the Reference Identification Qualifier

Syntax Rules:
1. R0203 - At least one of REF02 or REF03 is required.

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Traceability Initiative (PTI) - 856

Pos: 0100
Repeat: 1
Optional
Loop: HL
Elements: N/A

Loop Batch
User Option (Usage): Used
Purpose: Batch hierarchy level

Loop Summary:
Pos
0100
0200
0300
0700
1900
2000

October 2012

Id
HL
LIN
SN1
PID
MAN
DTM

Segment Name
Hierarchical Level
Item Identification
Item Detail (Shipment)
Product/Item Description
Marks and Numbers Information
Date/Time Reference

Req
M
O
O
O
O
O

006030UCS
Copyright 2012 - GS1 US

Max Use
1
1
1
200
>1
10

Repeat

Usage
Must use
Must use
Must use
Used
Used
Used

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Traceability Initiative (PTI) - 856

Pos: 0100
Max: 1
Detail - Mandatory
Loop: HL
Elements: 3

Hierarchical Level

HL

User Option (Usage): Must use


Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Note 1:
Lot / Batch HL

Element Summary:
Ref
HL01

Id
628

Element Name
Hierarchical ID Number

Req
M

Type
AN

Min/Max
1/12

Usage
Must use

Description: A unique number assigned by the sender to identify a particular data segment
in a hierarchical structure
HL02

734

Hierarchical Parent ID Number

AN

1/12

Used

Description: Identification number of the next higher hierarchical data segment that the data
segment being described is subordinate to
HL03

735

Hierarchical Level Code

ID

1/2

Must use

Description: Code defining the characteristic of a level in a hierarchical structure


CodeList Summary (Total Codes: 251, Included: 1)
Code
Name
ZZ
Mutually Defined
Note 1:
Denotes Lot / Batch level

Comments:
1. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating
line-item data to shipment data, and packaging data to line-item data.
2. The HL segment defines a top-down/left-right ordered structure.
3. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction
set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case
the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent
HL segment within the transaction.
4. HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
5. HL03 indicates the context of the series of segments following the current HL segment up to the next
occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent
segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
6. HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

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LIN

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0200
Max: 1
Detail - Optional
Loop: HL
Elements: 4

Item Identification

User Option (Usage): Must use


Purpose: To specify basic item identification data

Note 1:
To identify the country of origin for a product in a code format, the ISO Country Code is used in the LIN segment,
using data elements 235 / 234 pair. GS1 US uses the ISO 3166-1 alpha-2 codes. To identify more than one
country, the format is country code, followed by a space, then the next country code, etc.
Example: Product of USA and Canada with a GTIN of 061414000010,
LIN*01*UK*00061414000010*CH*US CA~
To identify a country and its subdivision (state/province), use the ISO 3166-1 and 3166-2 codes. The two values
are separated by a hyphen.
Example: Product of USA, from Florida, with a GTIN of 061414000031,
LIN*01*UK*0006141400031*CH*US-FL~.
Example: Product of USA, from California, and Chile, with a GTIN of 061414000031,
LIN*01*UK*0006141400031*CH*US-CA CL~.

Note 2:
For the specified product, data element 235 /234 pair with Country Code (CH) may be used at either the Pack or
Batch level, but not both.

Element Summary:
Ref
LIN02

Id
235

Element Name
Product/Service ID Qualifier

Req
M

Type
ID

Min/Max
2/2

Usage
Must use

Description: Code identifying the type/source of the descriptive number used in


Product/Service ID (234)
CodeList Summary (Total Codes: 527, Included: 1)
Code
Name
LT
Lot Number
Note 1:
Code is used for Lot or Batch number.
LIN03

234

Product/Service ID

AN

1/80

Must use

2/2

Used

Description: Identifying number for a product or service


LIN04

235

Product/Service ID Qualifier

ID

Description: Code identifying the type/source of the descriptive number used in


Product/Service ID (234)
CodeList Summary (Total Codes: 527, Included: 1)
Code
Name
CH
Country of Origin Code
Note 1:
The Country of Origin for this lot/batch of product.
This code is used at the Batch (Lot) HL if it has not been used at the Pack
level.
LIN05

234

Product/Service ID

AN

1/80

Used

Description: Identifying number for a product or service

Syntax Rules:
1. P0405 - If either LIN04 or LIN05 is present, then the other is required.
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2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

P0607 - If either LIN06 or LIN07


P0809 - If either LIN08 or LIN09
P1011 - If either LIN10 or LIN11
P1213 - If either LIN12 or LIN13
P1415 - If either LIN14 or LIN15
P1617 - If either LIN16 or LIN17
P1819 - If either LIN18 or LIN19
P2021 - If either LIN20 or LIN21
P2223 - If either LIN22 or LIN23
P2425 - If either LIN24 or LIN25
P2627 - If either LIN26 or LIN27
P2829 - If either LIN28 or LIN29
P3031 - If either LIN30 or LIN31

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

is present, then the other is required.


is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.
is present, then the other is required.

Semantics:
1. LIN01 is the line item identification

Comments:
1. See the Data Dictionary for a complete list of IDs.
2. LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color,
Drawing No., ISBN No., Model No., or SKU.

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GS1 US & GS1 Canada

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Traceability Initiative (PTI) - 856

Pos: 0300
Max: 1
Detail - Optional
Loop: HL
Elements: 2

Item Detail (Shipment)

SN1

User Option (Usage): Must use


Purpose: To specify line-item detail relative to shipment

Note 1:
Quantity of cases in the lot.

Note 2:
The sum of the individual Lot HL SN1 quantities should total to the Pack HL SN1.

Element Summary:
Ref
SN102

Id
382

Element Name
Number of Units Shipped

Req
M

Type
R

Min/Max
1/10

Usage
Must use

Description: Numeric value of units shipped in manufacturer's shipping units for a line item
or transaction set
SN103

355

Unit or Basis for Measurement Code

ID

2/2

Must use

Description: Code specifying the units in which a value is being expressed, or manner in
which a measurement has been taken
CodeList Summary (Total Codes: 903, Included: 1)
Code
Name
CA
Case
Note 1:
Code CA is used for all Pack containers.

Syntax Rules:
1. P0506 - If either SN105 or SN106 is present, then the other is required.

Semantics:
1. SN101 is the ship notice line-item identification.
2. SN105 is quantity ordered.

Comments:
1. SN103 defines the unit of measurement for both SN102 and SN104.

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Uniform Communication Standard

PID

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 0700
Max: 200
Detail - Optional
Loop: HL
Elements: 3

Product/Item Description

User Option (Usage): Used


Purpose: To describe a product or process in coded or free-form format

Note 1:
To provide descriptive text information about a product. Data elements used are:
PID01 - F
PID05 - Text
Example: PID*F****TOMATOES RED TOV/CLUSTER - 11 LB~

Note 2:
To send a product's country of origin in text format. Data elements used are PID01, PID02 and PID05.
PID01 - F
PID02 - MSG
PID05 - 'PRODUCT OF' statement.
Examples follow for a product of one country, a product of more than one country (separate countries by the word
AND), and a product from 2 countries, one with its subdivision indicated (a hyphen separates the country from its
subdivision).
Example: A product of USA would be shown as:
PID*F*MSG***PRODUCT OF USA~ (The * and ~ are EDI delimiter values.)
Example: A product of USA and Canada would be shown as:
PID*F*MSG***PRODUCT OF USA AND CANADA~.
Example: A product of California and Chile would be shown as:
PID*F*MSG***PRODUCT OF USA-CALIFORNIA AND CHILE~

Note 3:
The PID segment at either the Pack or Batch level would be used for the specified product, but not both.

Element Summary:
Ref
PID01

Id
349

Element Name
Item Description Type

Req
M

Type
ID

Min/Max
1/1

Usage
Must use

2/3

Used

Description: Code indicating the format of a description


CodeList Summary (Total Codes: 3, Included: 1)
Code
Name
F
Free-form
PID02

750

Product/Process Characteristic Code

ID

Description: Code identifying the general class of a product or process characteristic


CodeList Summary (Total Codes: 275, Included: 1)
Code
Name
MSG
Market Segment
Description: General market classification for which a product is intended
PID05

352

Description

AN

1/80

Used

Description: A free-form description to clarify the related data elements and their content

Syntax Rules:
1. C0403 - If PID04 is present, then PID03 is required.
2. C0703 - If PID07 is present, then PID03 is required.
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3. C0804 - If PID08 is present, then PID04 is required.


4. C0905 - If PID09 is present, then PID05 is required.
5. R0405 - At least one of PID04 or PID05 is required.

Semantics:
1. Use PID03 to indicate the organization that publishes the code list being referred to.
2. PID04 should be used for industry-specific product description codes.
3. PID08 describes the physical characteristics of the product identified in PID04. A "Y" indicates that the specified
attribute applies to this item; an "N" indicates it does not apply. Any other value is indeterminate.
4. PID09 is used to identify the language being used in PID05.

Comments:
1. If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both
PID04 and PID05 are used.
2. Use PID06 when necessary to refer to the product surface or layer being described in the segment.
3. PID07 specifies the individual code list of the agency specified in PID03.

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Traceability Initiative (PTI) - 856

MAN Marks and Numbers

Pos: 1900
Max: >1
Detail - Optional
Loop: HL
Elements: 2

Information

User Option (Usage): Used


Purpose: To indicate identifying marks and numbers for shipping containers

Note 1:
Case marking

Element Summary:
Ref
MAN01

Id
88

Element Name
Marks and Numbers Qualifier

Req
M

Type
ID

Min/Max
1/2

Usage
Must use

Description: Code specifying the application or source of Marks and Numbers (87)
CodeList Summary (Total Codes: 31, Included: 1)
Code
Name
AI
UCC/EAN-128 Application Identifier (AI) and Data
MAN02

87

Marks and Numbers

AN

1/48

Must use

Description: Marks and numbers used to identify a shipment or parts of a shipment

Syntax Rules:
1. C0605 - If MAN06 is present, then MAN05 is required.
2. P0405 - If either MAN04 or MAN05 is present, then the other is required.

Semantics:
1. MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the
same physical container.
2. When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is
the ending number of that range.
3. When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is
the ending number of that range.

Comments:
1. When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID
numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on
every carton that is represented in the range in MAN05/MAN06.
2. MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
3. When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two
ID numbers must be maintained.

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DTM

GS1 US & GS1 Canada

Ship Notice/Manifest - Produce


Traceability Initiative (PTI) - 856

Pos: 2000
Max: 10
Detail - Optional
Loop: HL
Elements: 3

Date/Time Reference

User Option (Usage): Used


Purpose: To specify pertinent dates and times

Element Summary:
Ref
DTM01

Id
374

Element Name
Date/Time Qualifier

Req
M

Type
ID

Min/Max
3/3

Usage
Must use

Description: Code specifying type of date or time, or both date and time
CodeList Summary (Total Codes: 1307, Included: 2)
Code
Name
510
Date Packed
Note 1:
Pack or harvest date.
511
Shelf Life Expiration
DTM02

373

Date

DT

8/8

Used

Description: Date expressed as CCYYMMDD where CC represents the first two digits of
the calendar year
DTM03

337

Time

TM

4/8

Used

Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or


HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer
seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D =
tenths (0-9) and DD = hundredths (00-99)

Syntax Rules:
1. C0403 - If DTM04 is present, then DTM03 is required.
2. P0506 - If either DTM05 or DTM06 is present, then the other is required.
3. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

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Traceability Initiative (PTI) - 856

Pos: 0100
Max: 1
Summary - Optional
Loop: N/A
Elements: 1

Transaction Totals

CTT

User Option (Usage): Used


Purpose: To transmit a hash total for a specific element in the transaction set

Element Summary:
Ref
CTT01

Id
354

Element Name
Number of Line Items

Req
M

Type
N0

Min/Max
1/6

Usage
Must use

Description: Total number of line items in the transaction set


Note 1: CTT01 contains the number of HL segments present in the transaction set.

Syntax Rules:
1. P0304 - If either CTT03 or CTT04 is present, then the other is required.
2. P0506 - If either CTT05 or CTT06 is present, then the other is required.

Comments:
1. This segment is intended to provide hash totals to validate transaction completeness and correctness.

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Traceability Initiative (PTI) - 856

Pos: 0200
Max: 1
Summary - Mandatory
Loop: N/A
Elements: 2

Transaction Set Trailer

SE

User Option (Usage): Must use


Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the
beginning (ST) and ending (SE) segments)

Element Summary:
Ref
SE01

Id
96

Element Name
Number of Included Segments

Req
M

Type
N0

Min/Max
1/10

Usage
Must use

Description: Total number of segments included in a transaction set including ST and SE


segments
SE02

329

Transaction Set Control Number

AN

4/9

Must use

Description: Identifying control number that must be unique within the transaction set
functional group assigned by the originator for a transaction set
Note 1: The transaction set control number (SE02) is the same as that used in the
corresponding header (ST02).

Comments:
1. SE is the last segment of each transaction set.

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