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WHEREAS Section 238(2) of the Municipal Act, S.O. 2001. C.25 and
amendments thereto states that every municipality shall pass a
procedural by-law for governing the calling, place and proceedings of
Meetings;
1.0
Short Title
1.1
2.0
Definitions
2.1 "Chair" shall mean the person presiding at the Meeting. The Chair
shall be the Mayor, or in the Mayors absents, the Deputy Mayor and
in the absence of the Mayor and Deputy Mayor the Members of
Council shall determine the Chair,
2.2 "Clerk" shall mean the Clerk of the Corporation of the Township
of Chatsworth;
Council;
Township of Chatsworth;
body or local
authority established or
exercising any power under any Act with respect to the
committee,
2.8 "Mayor" shall mean the Head of Council and the Mayor of the
Township of Chatsworth or the Deputy Mayor acting in the capacity
of the Mayor in his/her absence;
Member
2.12 "Quorum" shall be any (3)' three Members of the Council of the
Township
of
Chatsworth;'
2.13 "Recorded Vote" shall mean the recording of the name and
vote of every Member voting on any matter or question
during a Gouncil Meeting;
3.0 Meetinqs
3.1 The Meetings of the Township of Chatsworth
p.m
appointed for the Meeting, the Clerk shall record the names of the
Members of the Council present and the Meeting shall stand
adjourned until the next scheduled Meeting.
3.4
As soon after the fixed time for the Meeting as there is a Quorum
present, the Mayor shall call the Members to order. ln the absence of
ine Uayor or if ins omce is vacant, the Deputy Mayor shall exercise
the Mayor. ln the absence of
all the rights, powers
'Oeputy and authority of
Mayor, the Members of Council present shall
the Mayr or
3.5
The Council shall stand adjourned at 12:00 p.m. for a lunch break
and if necessary reconvene and stand adjourned at 4:00 p.m. for day
Meetings whether or not the business is concluded. Council
preparation for the day Meeting is considered as part of their day for
compensation purposes. The Council shall stand adjourned at 10:00
p.m. for evening Meetings whether or not business is concluded.
Upon a vote of the majority of the Members present, the adjournment
time herein may be extended by 30 minutes.
3.6
3.7 Notwithstanding
3.8 The notice for a Special Meeting shall specify the purpose for which
the Meeting is convened and no business shall be disposed of at a
Special Meeting of the Council or Committee of the Whole except that
to which such notice related.
4.0
Meetinq Aqenda
9.
10.
11.
12.
13.
14.
15.
16.
Reports/Recommendations/Quotes
UnfinishedBusiness
New Business
lnformation ltems
Closed Meeting (if necessary)
Agreements
Bylaws
Adjournment
1. Call to order
2. Adoption of Agenda
4.3
The business of the Council shall in all cases be taken up in the order
in which it stands upon the agenda, unless othenrise decided by the
Council.
4.4
4.5
4.7
The agenda will be available for the Public on the Website the
Monday immediately preceding the scheduled Meeting.
5.0
Deleqations
5.1 Persons or groups wishing to appear before the Council shall advise
the Clerk no later than five full working days prior to the Meeting and
a determination may be made as to deferral of the delegation to a
subsequent Meeting, and that the number of delegations be limited to
four per Meeting.
package.
5.3
5.4
A person may speak longer than TEN minutes if granted leave by the
Chair.
6.0
Public Meetinqs
6.1
6.2
7.0
7.1
procedure, the Chair shall state the ruling and if an objection is made
to the ruling by at least two Members, they shall submit it to a vote of
the Council without debate in the following word, "shall the ruling of
the Chair be sustained?", and the decision of the Council shall be
final.
7.2
When two or more Members speak at once, the Chair shall name the
Member who is first to be heard and the other or others shall have the
privilege of speaking thereafter in the order named by the Chair.
T.g
7.4
The Chair shall receive and submit, in the proper manner, all Motions
presented by the Members of the Council.
-5 The Chair shall put to vote all questions which are moved and
7.6
The Chair shall decline to put to a vote Motions which infringe the
Rules of Procedure.
7.7
7.8
The Chair shall ensure the decisions of the Council are in conformity
with the laws governing the activities of the Council.
7.9
The Chair may expel any person present at a Meeting who speaks or
makes a noise or behaves in a riotous, disorderly or unseemty
manner or othenruise disturbs or interrupts the proceedings of the
Meeting.
7.10 The Chair may adjourn the Meeting without the question put, in the
case of grave disorder arising in the Meeting room.
8.0
8.1
8.7 No Member shall walk across or out of the Meeting room or make any
noise or disturbance when the Chair is putting the question and each
Member present shall occupy their seat while a vote is being taken
and until the result thereof is declared.
8.8
8.9
Any Member may appeal the decision of the Chair on a point of order
to the Council, who shall decide the question without debate.
8.10 Every Member present when a question is put, shall vote thereon,
unless they have declared a pecuniary interest in the question as
provided by the Municipal Conflict of lnterest Act, R.S.O. 1990, and
amendments thereto.
9.0
9.1
9.2
a)
b)
c)
d)
e)
f)
g)
h)
)
j)
a point of order,
presentation of petitions,
to defer,
to table,
to separate the question,
9.3
9.4
A Motion to amend
shall not be further amended
a)
b)
c)
d)
e)
9.5
Member, stating the reason for tabling and if the Motion to Table is
carried, the original Motion shall be placed on Unfinished Business
until dealt with by the Council.
10.0
10.1 Where a vote is taken for any purpose and a Member requests
immediately prior or immediately subsequent to the taking of the vote
that the vote be recorded, each Member present, except a Member
who is disqualified from voting by any Act, shall announce their vote
openly and any failure to vote by a Member who is not disqualified
shall be deemed to be a negative vote and the Clerk shall record
each vote.
1A.2 The names of those who vote for and those who vote against the
question shall be entered in the Minutes. Each Member voting for the
question shall say "yes" and each Member voting against the
question shall say "no".
10.3 When recording the "yes" votes and the'no" votes, the Clerk shall
call the names of the Members in their alphabetical order and before
the result of the vote are announced by the Ghair, the Clerk shall, if
requested, read the vote so taken.
I ,l.0 Reconsideration
11.1
A Motion to
11.2
11.4
lf
a Motion
the
rovide or may make a brief and concise statement outlining
12.0
Minutes
12.1 The Minutes of the Council shall consist of a record of the place and
time of the Meeting, the name of the Chair, a record of all Members
present, and the names of those absent, together with all resolutions
and decisions of the Council.
12.2 lt shall be the duty of the Clerk at the close of each Meeting to
transcribe the proceedings as outlined tn 12.1 in the Minute Book.
13.0 Accounts
13.1 The Council shall receive and approve all accounts dealing with the
operation of the Council.
14.0
14.1 All Meetings of the Council shall be open for the attendance of the
public except if the following subject matters are being considered:
the security of the property of the municipality or Local Board;
personal matters about an identifiable individual, including
municipal and Local Board employees;
a proposed or pending acquisition or disposition of land by the
municipal or Local Board;
labor relations or employee negotiations;
potential litigation, including matters before
litigation
administrative tribunals affecting the municipality or Local
Board;
advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
a matter that relates to the consideration of a request under the
Municipal Freedom of lnformation and Protection of Privacy
Act;
a matter in respect of which a Council, board, Committee or
other body may hold a closed Meeting to be closed under
another Act;
The Meeting is held for the purpose of educating or training the
Members (at the Meeting, no Member discusses or otherwise
deals with any matter in a way that materially advances the
business or decision making of the Council, Committee or
Gommittee of the Whole).
a)
b)
c)
d)
e)
or
D
g)
h)
)
a)
b)
c)
14.3 No Meeting shall be closed to the public during the taking of a vote
except where,
Section 14.1 permits or requires a Meeting to be closed to the
a)
b)
Public;
or Local Board.
14.4 The rules of the Council shall be observed in closed Meeting sofaras
may be applicable.
15.0
15.2 Every by-law when introduced shall be in typewritten form and shall
contain no blanks except as may be required to conform to accepted
procedure or to comply with the provisions of any Act.
15.3 The first and second reading of a by-law shall be decided without
debate.
Council.
15.6 Every by-law enacted by the Council shall be numbered and dated
anO nall be signed by ine nnayor and Clerk and shall be deposited
for safe keeping in the by-law book.
18.0 Repeal
18.1 That by-law 2012-40 be hereby repealed.
19.0
Enactment
19.1 This By-law shall come into force and effect upon final passing
thereof.
day
MAYOR
.2016.
MAYOR
of
day
CLERK
of
016.