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February 23, 2016

TAB

SPECIAL CALLED MEETING / WORK SESSION


CALL TO ORDER TRANSPORTATION AGENCY .................................................................................... 1
SUPPORT SERVICES AGENCY ................................................................................. 2
COMMUNITY DEVELOPMENT AGENCY ................................................................... 3

Page 1 of 192

February 23, 2016

TAB

REGULAR MEETING - CALL TO ORDER - 7:00 PM

PRESENTATIONS ......................................................................................................

SUNTRUST PARK UPDATE ......................................................................................

PUBLIC HEARING

Community Development Agency .........................................................................

PUBLIC COMMENT .................................................................................................... 7

CONSENT ...................................................................................................................

FINANCE ...................................................................................................................... 9

TRANSPORTATION AGENCY ................................................................................

10

PUBLIC SERVICES AGENCY . .................................................................................

11

Page 2 of 192

PUBLIC SAFETY AGENCY ... .................................................................................... 12

PUBLIC COMMENT .................................................................................................... 13

APPOINTMENTS ........................................................................................................

14

COMMISSIONERS' PUBLIC ADDRESS ....................................................................

15

RESPONSE TO PUBLIC COMMENT (for information only) ...................................

16

ADJOURN

Page 3 of 192

COBB COUNTY TRANSPORTATION AGENCY


WORK SESSION AGENDA COVER
WORK SESSION OF FEBRUARY 23, 2016
ITEM
NO.

Administration
1

To present information regarding the Georgia Express Lanes program.

Page 4 of 192

Agenda Item Number. 1

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To present information regarding the Georgia Express Lanes program.

BACKGROUND
The Northwest Corridor Express Lanes project will add approximately 30 miles of reversible
toll lanes along I-75 and I-575 in Cobb County and Cherokee County.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners consider information regarding the Georgia Express Lanes
program.

Page 5 of 192

Comm. Dist.
All

COBB COUNTY SUPPORT SERVICES AGENCY


WORK SESSION AGENDA COVER
WORK SESSION OF FEBRUARY 23, 2016
ITEM
NO.

Property Management
1

To present information on the schematic design for the rebuild of Fire Station 18.

Page 6 of 192

Agenda Item Number. 1

Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148

TO:

David Hankerson, County Manager

FROM:

John A. Reida, Director of Property Management


Randy Crider, Fire Chief
Sam Heaton, Director of Public Safety
This item has been electronically signed by:
John A. Reida, Director
Sam Heaton, Director of Public Safety

DATE:

February 23, 2016

PURPOSE
To present information on the schematic design for the rebuild of Fire Station 18.

BACKGROUND
On January 12, 2016, the Board approved a contract with The Howell Group, in the amount of
$132,400.00, for design reuse and construction administration of Fire Station 18 to be located at
1600 Mars Hill Rd., Marietta. The architect has been working with Property Management and
Fire Services to adapt the plans to the new site and evaluate the potential for green building. The
Howell Group will present the schematic design plan to the Board for consideration.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners consider the information presented on the schematic design for the
rebuild of Fire Station 18, to be location at 1600 Mars Hill Rd., Marietta, and advise as
appropriate.

Page 7 of 192

Comm. Dist.
1

COBB COUNTY COMMUNITY DEVELOPMENT AGENCY


WORK SESSION AGENDA COVER
WORK SESSION OF FEBRUARY 23, 2016
ITEM
NO.

Planning
1

To present information regarding a potential pilot program for homebuilder sign


kiosks.

To present information regarding the South Cobb Marketing and Branding Strategy.

Page 8 of 192

Agenda Item Number. 1

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:
Dana R. Johnson, AICP, Director

DATE:

February 23, 2016

PURPOSE
To present information regarding a potential pilot program for homebuilder sign kiosks.

BACKGROUND
As the housing market has continued to rebound from the economic recession of 2008-2012,
more instances of illegally placed weekend directional signage have been occurring. In many
instances, large clusters of the signs can be found within public right-of-way at major
intersections throughout the county. They oftentimes serve as advertisements for available
homes and/or lots in newer residential subdivisions. As a result, the Code Enforcement Division
spends a considerable amount of time removing these illegally placed signs.
Staff has been approached by National Sign Plazas (NSP), a Colorado-based company
specializing in wayfinding and directional signage solutions for municipal governments. NSP
has a homebuilder kiosk program that is designed to alleviate the clutter of builder-related
directional signage in public right-of-ways. The purpose of this presentation is to provide an
overview of NSP and their homebuilder kiosk program, and to present a proposal for a pilot
version of the program as a method of introducing the kiosks to the county and the public.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners consider information presented by the Community Development
Agency regarding a potential pilot program for homebuilder sign kiosks.
Page 9 of 192

Comm. Dist.
All

Agenda Item Number. 2

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:
Dana R. Johnson, AICP, Director

DATE:

February 23, 2016

PURPOSE
To present information regarding the South Cobb Marketing and Branding Strategy.

BACKGROUND
On October 28, 2014, the Board of Commissioners awarded a contract in an amount not to
exceed $130,000.00 to Slant Media for consultant services related to the creation of a Marketing
and Branding Strategy for South Cobb.
The purpose of the Marketing and Branding Strategy is three-fold. First, the strategy will serve
as in impetus to create a sense of place in South Cobb through the creation of signage,
marketing materials and an online presence. The online presence addresses the second purpose
of the strategy which involves marketing South Cobb to businesses as well as residential and
commercial developers in an effort to encourage economic development in the
community. Finally, the Marketing and Branding strategy will establish an identity for South
Cobb which will address and dispel misconceptions of the area.
In addition to Staff managing the consultants activities, an Advisory Committee has been
appointed to assist in guiding the overall direction of the project. The purpose of this
presentation is to provide the Board with an update of activities related to the project to-date.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners consider information presented by the Community Development Agency
regarding the South Cobb Marketing and Branding Strategy.

Page 10 of 192

Comm. Dist.
All

PRESENTATIONS
AGENDA COVER
REGULAR MEETING OF FEBRUARY 23, 2016
ITEM
NO.

To present a proclamation to Ser Familia in recognition of their work in servicing the


unique needs of Cobb County's Latino community.

To present a proclamation to the South Cobb Lions in recognition of their strong


commitment to service and greening efforts.

To present a proclamation to the Cobb County Court Appointed Special Advocate


program designating February 23, 2016 as Court Appointed Special Advocates day in
Cobb County in recognition of a successful, volunteer driven program for the past 25
years.

Page 11 of 192

Agenda Item Number. 1

Cobb County Board of Commissioners


Lisa Cupid, Commissioner, District 4
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3311 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Lisa Cupid, Commissioner


This item has been electronically signed by:
Lisa Cupid, Commissioner, District 4

DATE:

February 23, 2016

PURPOSE
To present a proclamation to Ser Familia in recognition of their work in servicing the unique
needs of Cobb County's Latino community.

BACKGROUND
Formerly known as Renovacin Conyugal, Ser Familia was founded in 2001 as a program to
support couples dealing with difficult situations. At that time, the Latino population in Georgia
had grown exponentially while programs serving their unique needs could not keep up with the
demand. Belisa and Miguel Urbina, who had spent many years helping and supporting families
in their native Puerto Rico, noticed how couples around them were struggling with issues of
conflict resolution and navigating married life while adapting to a new culture; with the support
of the Catholic Archdiocese of Atlanta they launched the first program in the state of Georgia to
help Latino couples regardless of religious creed or marital status. The first Taller de
Parejas (Couples Workshop) took place in Marietta, Georgia on March 31, 2001. The
workshop was an adaptation of a program delivered in Puerto Rico for over 30 years with
excellent results. The programs philosophy placed the couple as an essential part of society
based on the concept that a couple with healthy communication skills will in turn nurture
healthy and happy children, even when separation is unavoidable. A Support group is offered to
participants to provide additional help and follow their progress. As a result of witnessing the
conflicts and challenges couples were facing, it became obvious the need for additional
programs that supported the family by taking a holistic approach. In March 2002, Escuela Para
Padres (Parenting School) was introduced to improve the parenting skills of Latino parents.
This program was developed with the assistance Dr. Juan Jose Genovard, renowned
psychologist and author of parenting books. In April 2005, we celebrated our first youth
workshop Renovacin Juvenil to promote healthy life decisions among the Latino youth in
our community. This program is also an adaptation of a program offered all over the world to
prevent risky behavior in teens. In 2012 Ser Familia adopted Georgia Latinos against Domestic
Violence. This program, founded by Michelle Toledo-Caias began as a taskforce to create a
Page 12 of 192

Comm. Dist.
4

Agenda Item Number. 1

network for those who serve the Latino community, by providing support for providers and
survivors of domestic violence. Today GLADV also provides educational programs and
advocates for survivors of these social plague. One of the main characteristics that have allowed
our programs to succeed is that they are designed, for the most part, to be delivered by
volunteers who have themselves been participants of the programs. Today, Ser Familia
volunteers donate over 20,000 hours a year to deliver and support our programs. Also, they are
delivered at partners locations throughout the state, in effect taking the program to the client.
Due to this model we have been able to consistently serve over 3,000 clients a year, keeping our
staff and other overhead costs to a minimum and dedicating most of our resources to program
delivery. An added bonus of this approach is that our participants become empowered to help
others, thus strengthening their local communities. In the following years, more services have
been added to meet the needs of the Latino community.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners present a proclamation to Ser Familia in recognition of their work
in servicing the unique needs of Cobb County's Latino community.

Page 13 of 192

Agenda Item Number. 2

Cobb County Board of Commissioners


Lisa Cupid, Commissioner, District 4
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3311 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Lisa Cupid, Commissioner


This item has been electronically signed by:
Lisa Cupid, Commissioner, District 4

DATE:

February 23, 2016

PURPOSE
To present a proclamation to the South Cobb Lions in recognition of their strong commitment to
service and greening efforts.

BACKGROUND
Lions Club International is the world's largest service club organization that includes over 1.3
million members in more than 45,000 clubs in over 200 countries. The South Cobb chapter of
the Lions Club was established in 1952.
Led by the motto, WE SERVE, the South Cobb Lions Club has actively pursued a multitude
of avenues to support communities in need. Beyond hosting regular food and clothing drives
and sponsoring events for the elderly, they provide eye exams and glasses for the
underprivileged, raise money in support of the Georgia Lions Camp for the Blind which
provides blind youth with a week-long camping and outdoor experience, and sponsor the Leo
Club at South Cobb High School.
A couple of years ago, the South Cobb Lions Club began participating in the countys Adopt-AMile program with just a few busy streets in Mableton. Soon enough they found other areas in
need of attention and picked up the charge to tackle as many areas as possible throughout the
Mableton and Austell areas. Since October 2014, the club has adopted seven roads, volunteered
nearly 300 hours and picked up 316 bags of trash in our community. As a result of their
commitment to a litter and pollution free Cobb, the South Cobb Lions Club received the
inaugural Green Leaf Award from Keep Cobb Beautiful in 2015.

FUNDING
N/A
Page 14 of 192

Comm. Dist.
4

Agenda Item Number. 2

RECOMMENDATION
The Board of Commissioners present a proclamation to the South Cobb Lions in recognition of
their strong commitment to service and greening efforts.

Page 15 of 192

Agenda Item Number. 3

Cobb County Board of Commissioners


Bob Ott, Commissioner, District 2
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3315 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Bob Ott, Commissioner


This item has been electronically signed by:
Bob Ott, Commissioner, District 2

DATE:

February 23, 2016

PURPOSE
To present a proclamation to the Cobb County Court Appointed Special Advocate program
designating February 23, 2016 as Court Appointed Special Advocates day in Cobb County in
recognition of a successful, volunteer driven program for the past 25 years.

BACKGROUND
The Juvenile Court of Cobb County Court Appointed Special Advocate (CASA) Program
provides thoroughly screened, expertly trained, and fully supervised community-based, citizen
volunteers to advocate for the best interests of children involved in juvenile court dependency
proceedings. Cobb County Court Appointed Special Advocates speak up for the needs and
basic human rights of child victims of abuse and neglect, one child at a time.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioner present a proclamation designating February 23, 2016 as Court
Appointed Special Advocates (CASA) day in Cobb County in recognition of a successful,
volunteer driven program for the past 25 years.

Page 16 of 192

Comm. Dist.
District 2

SUNTRUST PARK UPDATE


AGENDA COVER
REGULAR MEETING OF FEBRUARY 23, 2016
ITEM
NO.

To provide an update on the status of the SunTrust Park project to the Board of
Commissioners and the public.

Page 17 of 192

Agenda Item Number. 1

Cobb County
County Manager 's Office
David Hankerson, County Manager
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-2600 / fax: (770) 528-2606

TO:

Board of Commissioners

FROM:

David Hankerson, County Manager


This item has been electronically signed by:
David Hankerson, County Manager

DATE:

February 23, 2016

PURPOSE
To provide an update on the status of the SunTrust Park project to the Board of Commissioners
and the public.

BACKGROUND
The Board of Commissioners appointed the County Manager, David Hankerson, as the county
representative on the stadium project at the Board of Commissioners' meeting on July 8, 2014.
And, further directed the County Manager to provide an update during the second public
meeting of each month on the status of the project.

FUNDING
N/A

RECOMMENDATION
Board of Commissioners received the County Manager's update on the SunTrust Park project.

Page 18 of 192

Comm. Dist.
All

COBB COUNTY COMMUNITY DEVELOPMENT AGENCY


PUBLIC HEARING AGENDA COVER
REGULAR MEETING OF FEBRUARY 23, 2016
ITEM
NO.

Administration
1

To conduct the third public hearing to solicit comments and input on the proposed
ordinance creating the Destination Marketing Special Services District for the
provision of local government services and facilities therein and the proposed
amendments to Chapters 2, 6, 14, 18, 54, 78, 83, 86, 102, 110, 114, 122, 126, and 134 of
the Cobb County Code and to consider adoption of the proposed amendments.

Page 19 of 192

Agenda Item Number. 1

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:
Dana R. Johnson, AICP, Director

DATE:

February 23, 2016

PURPOSE
To conduct the third public hearing to solicit comments and input on the proposed ordinance
creating the Destination Marketing Special Services District for the provision of local
government services and facilities therein and the proposed amendments to Chapters 2, 6, 14,
18, 54, 78, 83, 86, 102, 110, 114, 122, 126, and 134 of the Cobb County Code and to consider
adoption of the proposed amendments.

BACKGROUND
At various times throughout the year, the Board of Commissioners has directed the Community
Development staff to prepare amendments to the Official Code of Cobb County in order to
address concerns identified during the course of routine community development activities.
Staff has further been directed to bring these amendments forward in a timely fashion. With
respect to the proposed creation of the Destination Marketing Services District, the Board will
consider approval and adoption of a Resolution to create such district for the provision of local
government services and facilities therein and to assess and collect a fee to fund, wholly or
partially, services within the district and will consider enactment of an ordinance to amend
Chapter 114 of the Official Code of Cobb County, Georgia by codifying such resolution as
Article VII of said chapter.
On January 26, 2016, the first public hearing was held on draft code amendments covering
Chapters 2, 6, 14, 18, 54, 78, 83, 86, 102, 110, 114, 122, 126, and 134 of the Cobb County
Code. On February 2, 2016, the Planning Commission made recommendations on Sections 110
and 134 of the draft code amendments. On February 9, 2016, the Board of Commissioners held
a second public hearing on the draft code amendments and received the recommendations from
the Planning Commission. At the conclusion of the public hearing on February 23, 2016, the
Board of Commissioners may consider adoption of amendments contained in the draft
amendment package.
Page 20 of 192

Comm. Dist.
All

Agenda Item Number. 1

A resolution creating the Destination Marketing Special Services District and assessing a three
dollar ($3.00) per night fee on overnight accommodations at hotels in the district is an
accompanying agenda item that may be considered at the February 23, 2016.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners conduct the third public hearing to solicit comments and input on
the proposed ordinance creating the Destination Marketing Special Services District for the
provision of local government services and facilities therein, to solicit comments and input on
the amendment of Chapters 2, 6, 14, 18, 54, 78, 83, 86, 102, 110, 114, 122, 126, and 134 of the
Cobb County Code, and consider adopting the amendments.
AMENDMENTS
Proposed resolution and amendments have been provided under separate cover.

Page 21 of 192

PUBLIC COMMENT
(BEGINNING OF MEETING)
FEBRUARY 23, 2016
Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.

Page 22 of 192

CONSENT AGENDA
REGULAR MEETING OF FEBRUARY 23, 2016
ITEM
NO.

WATER SYSTEM AGENCY


Engineering
1

To convey by quit claim deed to the underlying property owners, John M. Stephens,
Executor of the Estate of John W. Stephens, Jr., M. Janet Goethe (aka Mary Janet
Goethe), and Jane L. Wootton, any County rights associated with an access easement
located in Land Lots 584, 585, 611, and 612 of the 18th District.

To approve a consultant agreement with Engineering Strategies, Inc. for design


services for FY17 Northeast Cobb Miscellaneous Water Main Replacement, Program
No. W2325.

To approve a consultant agreement with Stevenson & Palmer Engineering, Inc. for
design services for FY17 West Cobb Miscellaneous Water Main Replacement,
Program No. W2330.

To approve a consultant agreement with Walden, Ashworth & Associates, Inc. for
design services for FY17 South Cobb Miscellaneous Water Main Replacement,
Program No. W2335.
Operations

To authorize advertisement for and conduct of a public hearing prior to expending


funds of $100,000.00 or more to employ asset inventory services for Asset Evaluation at
Water Reclamation Facilities, Program No. T5003.
TRANSPORTATION AGENCY
Administration

To determine that circumstances are such that it is necessary to proceed with


condemnation proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et. Seq.,
on three parcels for I-285 Multi-Use Bridge, Project No. E4210.
Airport

To approve a Consent Agreement with DLK Aviation, Inc., at Cobb County


International Airport McCollum Field.
Transit

To approve Amendment No. 3 to the contract with the Georgia Department of Human
Services to accept additional funding for the FY16 Federal Transit Administration
Section 5310 Program.
Page 23 of 192

To approve a Memorandum of Understanding with Briggs and Associates, Inc.,


approve Amendment No. 1 to the Memorandum of Understanding with Right in the
Community, Inc. and approve Amendment No. 2 to the Memorandum of
Understanding with Cobb and Douglas Community Service Board to allocate
additional FY16 Federal Transit Administration Section 5310 Program funding.

10

To approve Amendment No. 3 to the Subgrant Agreement with the Metropolitan


Atlanta Rapid Transit Authority for Federal Transit Administration Section 5339 Bus
and Bus Facilities Capital Assistance Grant funding for Cobb Community Transit.

11

To authorize the procurement of landscaping services for enhancements at the Cobb


Community Transit Busbee Park and Ride Lot.
PUBLIC SERVICES AGENCY
Parks, Recreation, and Cultural Affairs

12

To approve a 48-month operating lease with Club Car for 75 golf carts for the
Cobblestone Golf Course.
SUPPORT SERVICES AGENCY
Property Management

13

To approve the schematic design for the rebuild of Fire Station 18.
PUBLIC SAFETY AGENCY
Fire & Emergency Services

14

To authorize the acceptance of a sponsorship from the Colonial Pipeline Company for
two firefighting personnel to attend industrial petroleum fire training.
COMMUNITY DEVELOPMENT AGENCY
Community Development Agency

15

To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2


regarding a petition for annexation on 5.442 acre tract known as Cobb Parkway, N.W.
near North Shores Road in the city of Acworth.
FINANCE

16

To amend the Program Year 2015 Annual Action Plan to reallocate Community
Development Block Grant funds from the City of Mariettas Housing Rehabilitation
Program to the City of Mariettas Cobb and Douglas Public Health project for
purchase of medical equipment.

17

To adopt a resolution adopting all budget amendments set forth in agenda items on this
Page 24 of 192

date.
CLERK OF STATE COURT
18

To approve contract with GreenCourt Legal Technologies, LLC for the


implementation of an electronic filing system and authorize the appropriation of efiling revenue to fund technological improvements within the office of the State Court
Clerk.
COUNTY CLERK

19

To approve the minutes of the following meetings:


February 8, 2016
February 9, 2016
February 9, 2016
February 16, 2016

Special Called Meeting/Agenda Work Session


Regular Meeting of the Board
Recreation Authority Minutes
BOC Zoning Hearing (provided under separate cover)

MOTION: Motion to approve the Consent Agenda, and authorize execution of the necessary
documents by the appropriate County personnel.

Page 25 of 192

Page 26 of 192

Agenda Item Number. 1

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

February 23, 2016

PURPOSE
To convey by quit claim deed to the underlying property owners, John M. Stephens, Executor
of the Estate of John W. Stephens, Jr., M. Janet Goethe (aka Mary Janet Goethe), and Jane L.
Wootton, any County rights associated with an access easement located in Land Lots 584, 585,
611, and 612 of the 18th District.

BACKGROUND
On January 11, 2011, Cobb County purchased .93 acre of a 73.3 acre tract of unimproved
property near Interstate West Parkway, located in Land Lots 584, 585, 611, and 612 of the 18th
District from John M. Stephens, Executor of the Estate of John W. Stephens, Jr.; M. Janet
Goethe (aka Mary Janet Goethe); and Jane L. Wootton. This purchase was for the Water
Systems South Cobb Tunnel Project. Due to the property being landlocked, with no direct
access to public streets or roads, an access easement over the remaining 72.37 acre tract
(Remaining Tract) was granted to the County in that transaction. The access easement
provided that if no road, street, or driveway is constructed thereon to provide the County with
access to a public road, then the easement rights shall include a ten (10) foot wide access for
vehicular and pedestrian ingress and egress from the .93 acre parcel across the Remaining Tract
to the nearest road or public street (Access Easement). The Access Easement also provides
that it will terminate in the event that the County secures alternative perpetual access to a public
street or road.

Page 27 of 192

Comm. Dist.
4

Agenda Item Number. 1

The Remaining Tract is now under contract to be sold. The buyer under that contract, Bruce
Interstate West Parkway, LLC, desires for the Access Easement to be terminated as it
encumbers the title to that property. A related entity, RealtiCorp/Thornton, LLC, has offered to
grant a defined twenty (20) foot access easement to the County across adjacent property that it
owns, to Interstate West Parkway, a public road, so that the Access Easement can be terminated
and the sale of the Remaining Tract can be closed. The proposed route for the new access
easement is acceptable to the Water System. In exchange for obtaining the new access
easement from RealtiCorp/Thornton, LLC, Bruce Interstate West Parkway, LLC requests that
the County release and quit claim its interest in the existing Access Easement to the grantors of
that easement (and sellers of the Remaining Tract), John M. Stephens, Executor of the Estate of
John W. Stephens, Jr.; M. Janet Goethe (aka Mary Janet Goethe); and Jane L. Wootton. Bruce
Interstate West Parkway, LLC proposes that the new access easement and the quit claim deed be
executed immediately, but held in escrow and not recorded until the closing of the sale of the
Remaining Tract.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners convey by quit claim deed to the underlying property owners,
John M. Stephens, Executor of the Estate of John W. Stephens, Jr., M. Janet Goethe (aka Mary
Janet Goethe), and Jane L. Wootton, any County rights associated with an access easement
located in Land Lots 584, 585, 611, and 612 of the 18th District, and authorize the Chairman to
execute the necessary document.

ATTACHMENTS
Map

Page 28 of 192

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Land Lot(s): 584, 585, 611, 612
District(s): 18
Commission District(s): 4
Description: Quit Claim Deed

Page 29 of 192

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Location
Map

Agenda Item Number. 2

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

February 23, 2016

PURPOSE
To approve a consultant agreement with Engineering Strategies, Inc. for design services for
FY17 Northeast Cobb Miscellaneous Water Main Replacement, Program No. W2325.

BACKGROUND
On December 17, 2015, the Board of Commissioners authorized the advertisement and holding
of a public hearing for employment of consultant services where contract fees will exceed
$100,000.00 for design services for FY17 Northeast Cobb Miscellaneous Water Main
Replacement. The project will result in the replacement of approximately 30,300 linear feet of
aged water main with improved materials in several areas: Oak Hills Estates S/D, Smithwood
Drive, Wynn Drive, Chondra Drive, Lance Court, Josephine Court, Bonnie Court, Mabry Road,
and Princeton Walk S/D.
A public hearing for the employment of consultant services was held on January 26, 2016. In
accordance with the Policy for the Procurement of Professional Services adopted by the Board
of Commissioners on November 25, 2014, for Selection Process 2 (Competitive Proposals),
proposals were solicited through advertisement in the Marietta Daily Journal. Selection Process
2 requires the submittal of a narrative proposal, including pricing information. Ranking of
proposals includes consideration of staffing, previous experience and performance, approach,
availability, financial stability, and cost.

Page 30 of 192

Comm. Dist.
2, 3

Agenda Item Number. 2

On January 14, 2016, Cobb County received 6 proposals for design services related to the FY17
Northeast Cobb Miscellaneous Water Main Replacement. A committee evaluated the proposals
and pricing information, and selected Engineering Strategies, Inc. as the firm offering the best
combination of qualifications and pricing. Members of the committee were: John Morey,
Department of Transportation; Kristen Orton, Department of Transportation; Bragg Vaughn,
Community Development; Jesse LeBoeuf, Water System; and Eric Olson, Water System. It is
recommended that an agreement be entered into with Engineering Strategies, Inc. in an amount
not to exceed $99,200.00.

FUNDING
Funding is available in the Water Systems Adopted CIP Budget as follows:
Transfer from:
Asbestos/Cement Water Main Replacement
Preliminary Estimates

510-500-5754-8005

W2055-Z

$99,200.00

Transfer to:
FY17 Northeast Cobb Miscellaneous Water Main Replacement
Engineering
510-500-5754-8225
W2325-E $99,200.00

RECOMMENDATION
The Board of Commissioners approve a consultant agreement with Engineering Strategies, Inc.
in the amount of $99,200.00, for consultant services related to FY17 Northeast Cobb
Miscellaneous Water Main Replacement, Program No. W2325; authorize the corresponding
budget transactions; and authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Map

Page 31 of 192

Oak Hills Estates


Mabry Road

Smithwood Drive

Princeton Walk

Project: FY17 Northeast Cobb Miscellaneous


Water Main Replacement
Program Number W2325
District(s): 16
Commission District(s): 2, 3

1:100,000

:
Location
Map

Page 32 of 192

Agenda Item Number. 3

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

February 23, 2016

PURPOSE
To approve a consultant agreement with Stevenson & Palmer Engineering, Inc. for design
services for FY17 West Cobb Miscellaneous Water Main Replacement, Program No. W2330.

BACKGROUND
On December 17, 2015, the Board of Commissioners authorized the advertisement and holding
of a public hearing for employment of consultant services where contract fees will exceed
$100,000.00 for design services for FY17 West Cobb Miscellaneous Water Main
Replacement. The project will result in the replacement of approximately 29,600 linear feet of
aged water main with improved materials in several areas: White Circle, Turner Road, Clark
S/D, Elizabeth Acres S/D, and Ridge Wood Park.
A public hearing for the employment of consultant services was held on January 26, 2016. In
accordance with the Policy for the Procurement of Professional Services adopted by the Board
of Commissioners on November 25, 2014, for Selection Process 2 (Competitive Proposals),
proposals were solicited through advertisement in the Marietta Daily Journal. Selection Process
2 requires the submittal of a narrative proposal, including pricing information. Ranking of
proposals includes consideration of staffing, previous experience and performance, approach,
availability, financial stability, and cost.
On January 14, 2016, Cobb County received 6 proposals for design services related to the FY17
West Cobb Miscellaneous Water Main Replacement. A committee evaluated the proposals and
pricing information, and selected Stevenson & Palmer Engineering, Inc. as the firm offering the
best combination of qualifications and pricing. Members of the committee were: John Morey,
Department of Transportation; Kristen Orton, Department of Transportation; Bragg Vaughn,
Community Development; Jesse LeBoeuf, Water System; and Eric Olson, Water System. It is
recommended that an agreement be entered into with Stevenson & Palmer Engineering, Inc. in
an amount not to exceed $86,517.00.
Page 33 of 192

Comm. Dist.
1, 3

Agenda Item Number. 3

FUNDING
Funding is available in the Water Systems Adopted CIP Budget as follows:
Transfer from:
Asbestos/Cement Water Main Replacement
Preliminary Estimates

510-500-5754-8005

Transfer to:
FY17 West Cobb Miscellaneous Water Main Replacement
Engineering
510-500-5754-8225

W2055-Z

W2330-E

$86,517.00

$86,517.00

RECOMMENDATION
The Board of Commissioners approve a consultant agreement with Stevenson & Palmer
Engineering, Inc. in the amount of $86,517.00, for consultant services related to FY17 West
Cobb Miscellaneous Water Main Replacement, Program No. W2330; authorize the
corresponding budget transactions; and authorize the Chairman to execute the necessary
documents.

ATTACHMENTS
Map

Page 34 of 192

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Project: FY17 West Cobb Miscellaneous


Water Main Replacement
Program Number W2330
District(s): 16, 19, 20
Commission District(s): 1, 3

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Location
Map

Page 35 of 192

Agenda Item Number. 4

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

February 23, 2016

PURPOSE
To approve a consultant agreement with Walden, Ashworth & Associates, Inc. for design
services for FY17 South Cobb Miscellaneous Water Main Replacement, Program No. W2335.

BACKGROUND
On December 17, 2015, the Board of Commissioners authorized the advertisement and holding
of a public hearing for employment of consultant services where contract fees will exceed
$100,000.00 for design services for FY17 South Cobb Miscellaneous Water Main
Replacement. The project will result in the replacement of approximately 26,400 linear feet of
aged water main with improved materials in several areas: Paper Mill Road, Anne Place S/D,
Forest Acres S/D, and Rocking Hill Manor S/D.
A public hearing for the employment of consultant services was held on January 26, 2016. In
accordance with the Policy for the Procurement of Professional Services adopted by the Board
of Commissioners on November 25, 2014, for Selection Process 2 (Competitive Proposals),
proposals were solicited through advertisement in the Marietta Daily Journal. Selection Process
2 requires the submittal of a narrative proposal, including pricing information. Ranking of
proposals includes consideration of staffing, previous experience and performance, approach,
availability, financial stability, and cost.
On January 14, 2016, Cobb County received 6 proposals for design services related to the FY17
South Cobb Miscellaneous Water Main Replacement. A committee evaluated the proposals and
pricing information, and selected Walden, Ashworth & Associates, Inc. as the firm offering the
best combination of qualifications and pricing. Members of the committee were: John Morey,
Department of Transportation; Kristen Orton, Department of Transportation; Bragg Vaughn,
Community Development; Jesse LeBoeuf, Water System; and Eric Olson, Water System. It is
recommended that an agreement be entered into with Walden, Ashworth & Associates, Inc. in
an amount not to exceed $95,800.00.
Page 36 of 192

Comm. Dist.
2, 4

Agenda Item Number. 4

FUNDING
Funding is available in the Water Systems Adopted CIP Budget as follows:
Transfer from:
Asbestos/Cement Water Main
Replacement
Preliminary Estimates
510-500-5754-8005

W2055-Z $95,800.00

Transfer to:
FY17 South Cobb Miscellaneous
Water Main Replacement
Engineering
510-500-5754-8225

W2335-E $95,800.00

RECOMMENDATION
The Board of Commissioners approve a consultant agreement with Walden, Ashworth &
Associates, Inc. in the amount of $95,800.00, for consultant services related to FY17 South
Cobb Miscellaneous Water Main Replacement, Program W2335; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Map

Page 37 of 192

Rocking Hill Manor

Anne Place

Forest Acres

1:100,000
Project: FY17 South Cobb Miscellaneous
Water Main Replacement
Program Number W2335
District(s): 17
Commission District(s): 2, 4

Page 38 of 192

:
Location
Map

Agenda Item Number. 5

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

February 23, 2016

PURPOSE
To authorize advertisement for and conduct of a public hearing prior to expending funds of
$100,000.00 or more to employ asset inventory services for Asset Evaluation at Water
Reclamation Facilities, Program No. T5003.

BACKGROUND
As part of its long range efforts to improve the effectiveness of its operation, the Water System
has invested a significant effort in the development of an Asset Management System. Currently,
about 1.3 million linear assets (water/sewer/stormwater pipes, fire hydrants, manholes, inlets,
etc.) are identified and evaluated in the System. We are in the process of adding vertical assets
(treatment plants, pump stations, buildings, etc.) A substantial amount of work in this regard has
recently been performed at the Northwest Cobb Reclamation Facility. The scope of the
proposed project includes completion of the work at the Northwest Cobb WRF, as well as
inventory and assessment of vertical assets at the County's three other water reclamation
facilities.
This public hearing is requested in accordance with Georgia Laws 1991, Page 4492, as follows:
"Before the Commission expends County funds of $100,000.00 or more to employ an
independent consultant or consulting firm or to conduct an independent study or survey,
it shall hold a public hearing thereon. At least 15 days notice of the time and place of the
hearing shall be published in a newspaper of general circulation in the County.

FUNDING
N/A
Page 39 of 192

Comm. Dist.
N/A

Agenda Item Number. 5

RECOMMENDATION
The Board of Commissioners authorize advertisement for and conduct of a public hearing prior
to expending funds of $100,000.00 or more to employ asset inventory services for Asset
Evaluation at Water Reclamation Facilities, Program No. T5003.

ATTACHMENTS
Public Notice

Page 40 of 192

NOTICE OF PUBLIC HEARING


COBB COUNTY BOARD OF COMMISSIONERS

Notice is hereby given that on April 12, 2016, at 9:00 a.m., the Board of Commissioners of
Cobb County will hold a public hearing regarding consultant or consulting firm services
expected to exceed $100,000.00 and involving the following:
Installed asset inventory / warehouse asset inventory at three water reclamation facilities.
Asset Evaluation at Water Reclamation Facilities
Program No. T5003
This public hearing will be held in the 2nd Floor Commissioners Meeting Room, Cobb County
Building, 100 Cherokee Street, Marietta, Georgia.
This February 23, 2016.

Pamela Mabry, County Clerk


Cobb County Board of Commissioners
Advertise Dates:
March 25th, April 1st and April 8th, 2016
Legal Line Advertisement

Page 41 of 192

Agenda Item Number. 6

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To determine that circumstances are such that it is necessary to proceed with condemnation
proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et. Seq., on three parcels for I285 Multi-Use Bridge, Project No. E4210.

BACKGROUND
I-285 Multi-Use Bridge is an approved project in the Thoroughfare Improvements Component
of the 2011 SPLOST Transportation Improvements Program (TIP).
The project consists of a bridge spanning Galleria Drive, I-285, and Circle 75 Parkway to
SunTrust Park. The total project length is approximately 1,110 feet.
The mixed use developments in the Cumberland area cater to residents and patrons 365 days per
year. The purpose of this multi-use bridge is to provide safe connectivity and mobility between
commercial, residential and entertainment options within the Cumberland area. The proposed
bridge will be constructed to accommodate pedestrians, bicycles, and future use by transit
vehicles.
Additional rights-of-way and easements are needed to construct this project. Right-of-Way
funding for this project is available in the 2011 SPLOST TIP Fund approved budget.
Negotiations with the property owners are ongoing; however, in order to ensure project
deadlines are met, the Department is requesting condemnation approval by the Board of
Commissioners in the event negotiations are unsuccessful, and the Land Acquisition Review
Committee, consisting of the Departments Development Services, Right-of-Way and
Construction staff, and the Countys Legal Personnel, recommend condemnation actions be
filed.
Page 42 of 192

Comm. Dist.
2

Agenda Item Number. 6

Under appropriate circumstances, as are more fully set forth under the provisions of O.C.G.A.
32-3-4, the County is authorized to acquire real property interests by the Declaration of Taking
method. It is appropriate for the County to use this method for reasons including, but not limited
to, a desire for judicial ascertainment of all issues pertaining to the acquisition.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners determine that circumstances are such that it is necessary to
proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et
seq.; authorize the commencement of condemnation proceedings on three parcels for I-285
Multi-Use Bridge, Project No. E4210; adopt Resolutions and Orders in form substantially
similar to the attached, and as approved by the County Attorneys Office; and further authorize
the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map
Resolutions and Attachments 1 for Parcels 2, 3, and 5

Page 43 of 192

Page 44 of 192

Page 45 of 192

Page 46 of 192

Page 47 of 192

Page 48 of 192

Page 49 of 192

Page 50 of 192

Agenda Item Number. 7

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve a Consent Agreement with DLK Aviation, Inc., at Cobb County International
Airport McCollum Field.

BACKGROUND
On January 14, 1992, the Board of Commissioners approved a 20-year ground lease and
operating agreement with DLK Aviation, Inc., (DLK). The lease required DLK to construct a
10,000 square foot hangar that would revert to the County at the end of the lease, and also
required DLK to operate an aircraft maintenance facility at Cobb County International Airport
McCollum Field (Airport). DLK completed the required construction and has operated a
successful aircraft maintenance facility since the agreement began, and has also fulfilled the
aircraft maintenance obligation of an Airport Fixed Based Operator.
On May 12, 2009, the Board terminated the existing lease with DLK and approved a new 12year, 10-month lease, which allowed DLK to better plan for the future of the company.
The Department has been notified that the current owners of DLK desire to sell a majority of
their shares of DLK stock. DLK will continue to operate under the existing lease with no change
in corporate structure.
The current lease stipulates that any change in the majority stockholder(s) requires Board
consent, prior to the transfer.
The new majority stockholder has been the Business Manager of DLK for 18 years. The new
minority stockholder holds a Federal Aviation Administration license with over 20 years of
aircraft maintenance experience.
The Consent Agreement has been reviewed by the County Attorneys Office.
Page 51 of 192

Comm. Dist.
1

Agenda Item Number. 7

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve a Consent Agreement with DLK Aviation, Inc., at Cobb
County International Airport McCollum Field; and authorize the Chairman to execute the
necessary documents.

ATTACHMENTS
Consent Agreement with DLK Aviation, Inc.

Page 52 of 192

CONSENT AGREEMENT
THIS CONSENT AGREEMENT (Agreement) entered into as of this _____ day of ______, 2016
by and between DLK AVIATION, INC., a Georgia corporation with authority to do business in the
State of Georgia and in Cobb County Georgia (Lessee), and COBB COUNTY, a political
subdivision of the State of Georgia (County).
WHEREAS, Lessee entered into a Second Lease And Operating Agreement, dated June 1st,
2009, with the County pertaining to the lease of a building and land located at the Cobb County
International Airport McCollum Field (the Lease); and
WHEREAS, Article XIII of the Lease requires the prior written consent of the County in the
event that ownership of a majority of Lessees voting shares or beneficial interests is transferred to
another person, constituting an assignment of the Lease; and
WHEREAS, Tracie Kendall Byrd has entered into a stock purchase agreement with Daniel L.
Kendall to acquire and transfer ownership of a majority of the voting shares and beneficial interests of
Lessee; and
WHEREAS, Tracie Kendall Byrd agrees that Lessee will assume the due performance of, and
continue to be bound by, the Lease as Lessee, according to the terms thereof; and
WHEREAS, the County is willing to consent to the sale and transfer of such majority of
Lessees voting shares, upon the terms and conditions set forth in this Agreement;
NOW THEREFORE, in consideration of these premises and the covenants and agreements
hereinafter set forth and contained and for other good and valuable consideration, the receipt and
sufficiency of which are hereby irrevocably acknowledged, the parties hereto covenant and agree as set
forth below.
1.
Recitals. The parties agree that the foregoing recitals are true and correct and are
incorporated herein by this reference.

2.
Assignment. Subject to the terms and conditions of this Agreement, the County hereby
consents to the sale and transfer of a majority of Lessees voting shares and beneficial interests by
Daniel L. Kendall to Tracie Kendall Byrd, effective upon the closing of the stock purchase agreement
between those parties.
3.
Assumption of Performance. Tracie Kendall Byrd, as majority owner of the voting
shares and beneficial interests of Lessee, agrees that Lessee shall continue thereafter to be bound by,
observe, carry out, perform and fulfill all of the covenants, conditions, obligations, and liabilities of
Lessee under the current Lease.

Page 53 of 192

4.
Further Assurances. The parties hereto shall, from time to time and at all times
hereafter, without further consideration, do all such further acts and execute and deliver all such further
documents as shall be reasonably required to give full effect to the provisions hereof.
5.
Expiration. If the aforementioned sale and transfer of a majority of the voting shares of
Lessee is not completed prior to July 1, 2016, the Countys approval and this Agreement shall expire
on such date.
6.
All other terms and conditions of the Lease shall remain the same and unchanged,
except as specifically set forth herein. The Lease and this Amendment shall be construed as if they
were a single document. All terms not otherwise defined herein shall have the same meaning as
ascribed to them in the Lease.
IN WITNESS WHEREOF, the parties hereto have executed and delivered this Agreement as
of the date first written above.

Signed, sealed and delivered


In the presence of:

COBB COUNTY, GEORGIA

________________________
Witness

By:____________________________________
Timothy D. Lee, Chairman,
Cobb County Board of Commissioners

________________________
Notary Public

Attest:_________________________________
County Clerk

Approved as to Form:

Date:__________________________________

_________________________
Cobb County Attorneys Office

{Signatures continued on next page}

Page 54 of 192

Signed, sealed and delivered


In the presence of:

TRACIE KENDALL BYRD

________________________
Witness

By:___________________________________

________________________
Notary Public
Date:__________________________________

Signed, sealed and delivered


In the presence of:

DANIEL L. KENDALL

________________________
Witness

By:___________________________________

________________________
Notary Public
Date:__________________________________

Page 55 of 192

Agenda Item Number. 8

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve Amendment No. 3 to the contract with the Georgia Department of Human Services
to accept additional funding for the FY16 Federal Transit Administration Section 5310 Program.

BACKGROUND
On July 28, 2015, the Board of Commissioners approved a contract with the Georgia
Department of Human Services (DHS) to receive and sub-allocate FY16 Federal Transit
Administration (FTA) Section 5310 Program (FY16 FTA 5310) funding, in the amount of
$16,534.40. No local match funding was required. The FY16 FTA 5310 funding will be utilized
to purchase Cobb Community Transit/MARTA bus passes, Breeze Cards and transit tickets to
be distributed to the disabled and senior populations within Cobb County.
As the lead agency, Cobb County will sub-allocate funds to other service provider entities to
serve target populations. A portion of the funds may be retained for Cobb Senior Services (CSS)
and Cobb Community Transit (CCT) mobility programs. CCT will perform administration of
the program, track spending, and distribute fare media to service providers and clients.
On July 28, 2015, the Board also approved Memorandums of Understanding (MOUs) with the
Cobb County Division of Family and Children Services (DFCS) and the Cobb and Douglas
Community Service Board (CSB) to distribute FY16 FTA 5310 funding, totaling $16,534.40.
DFCS was allocated $15,000.00 and CSB was allocated $1,534.40, as determined by DHS.
On November 10, 2015, the Board approved Amendment No. 2 to the DHS FY16 contract in
the amount of $4,057.50. DHS refers to the original contract as Amendment No. 1; therefore,
Amendment No. 2 amended the total contract amount to $20,591.90. No local match funding
were required.
Page 56 of 192

Comm. Dist.
All

Agenda Item Number. 8

Allocation of the additional $4,057.50 of FY16 FTA 5310 funding was determined by DHS as
follows: Right in the Community, Inc., (RITC) received an amount not to exceed $1,014.25;
CSS received an amount not to exceed $1,990.80; and CSB received an amount not to exceed
$1,052.45.
On November 10, 2015, the Board also approved a MOU with RITC, in an amount not to
exceed $1,014.25, and approved Amendment No. 1 to the MOU with CSB, in an amount not to
exceed $1,052.45, amending CSBs total FY16 allocated amount to $2,586.85.
DHS recently notified the Department that additional FY16 funding is available, in the amount
of $50,000.00; therefore, the Department requests approval of Amendment No. 3 to the contract
with DHS to accept the additional FY16 funding, which amends the total contract amount to
$70,591.90. No local match funding will be required.
Allocation of the additional $50,000.00 of FY16 FTA 5310 funding has been determined by
DHS as follows: RITC will receive an amount not to exceed $10,500.00, amending RITCs total
FY16 allocated amount to $11,514.25; CSS will receive an amount not to exceed $17,038.20,
amending CSSs total FY16 allocated amount to $19,029.00; and CSB will receive an additional
amount not to exceed $18,461.80, amending CSBs total FY16 allocated amount to $21,048.65.
Briggs and Associates, Inc., will receive FY16 funding in an amount not to exceed $4,000.00.
An agenda item to approve a MOU with Briggs and Associates, Inc., and to amend the current
MOUs with RITC and CSB for the additional FY16 FTA 5310 funding is being presented to the
Board concurrent with this agenda item. No MOU is required with CSS, as they are a County
Department.
Amendment No. 3 to the contract with DHS has been reviewed by the County Attorney's Office.

FUNDING
Appropriate receipt of additional FY16 Federal Transit Administration Section 5310 Program
funding, through the contract with DHS, to the Transit Capital Projects Fund, as follows:
Increase Revenues:
202-050-4868-4435 (FTA 5310-DHS Mobility)
Increase Expenditures: 202-050-4868-6628 (Transit Fare Media)

$50,000.00
$50,000.00

RECOMMENDATION
The Board of Commissioners approve Amendment No. 3 to the contract with the Georgia
Department of Human Services (DHS), in an amount not to exceed $50,000.00, to accept
additional funding for the FY16 Federal Transit Administration (FTA) Section 5310 Program;
authorize the corresponding budget transactions; and further authorize the Chairman to execute
the necessary documents.

Page 57 of 192

Agenda Item Number. 8

ATTACHMENTS
Amendment No. 3 to the FY16 contract with Georgia Department of Human Services

Page 58 of 192

Page 59 of 192

Page 60 of 192

Page 61 of 192

Page 62 of 192

Agenda Item Number. 9

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve a Memorandum of Understanding with Briggs and Associates, Inc., approve
Amendment No. 1 to the Memorandum of Understanding with Right in the Community, Inc.
and approve Amendment No. 2 to the Memorandum of Understanding with Cobb and Douglas
Community Service Board to allocate additional FY16 Federal Transit Administration Section
5310 Program funding.

BACKGROUND
On July 28, 2015, the Board of Commissioners approved a contract with the Georgia
Department of Human Services (DHS) to receive and sub-allocate FY16 Federal Transit
Administration (FTA) Section 5310 Program (FY16 FTA 5310) funding, in the amount of
$16,534.40. No local match funding was required. The FY16 FTA 5310 funding will be utilized
to purchase Cobb Community Transit/MARTA bus passes, Breeze Cards and transit tickets to
be distributed to the disabled and senior populations within Cobb County.
As the lead agency, Cobb County will sub-allocate funds to other service provider entities to
serve target populations. CCT will perform administration of the program, track spending, and
distribute fare media to service providers and clients.
On July 28, 2015, the Board also approved Memorandums of Understanding (MOUs) with the
Cobb County Division of Family and Children Services (DFCS) and the Cobb and Douglas
Community Service Board (CSB) to distribute FY16 FTA 5310 funding, totaling $16,534.40.
DFCS was allocated $15,000.00 and CSB was allocated $1,534.40, as determined by DHS.
On November 10, the Board approved Amendment No. 2 to the contract with DHS to accept
additional FY16 FTA 5310 funding in the amount of $4,057.50, which amended the total
contract amount to $20,591.90. No local match funding was required.
Page 63 of 192

Comm. Dist.
All

Agenda Item Number. 9

On November 10, 2015, the Board also approved a MOU with Right in the Community, Inc.,
(RITC) in an amount not to exceed $1,014.25, and approved Amendment No. 1 to the MOU
with CSB, in an amount not to exceed $1,052.45, to allocate the additional FY16 FTA 5310
funding as determined by DHS.
DHS recently notified the Department that additional FY16 funding is available, in the amount
of $50,000.00, which amends the total contract amount to $70,591.90. No local match funding
will be required. An agenda item to approve Amendment No. 3 to the contract with DHS to
accept the additional FY16 FTA 5310 funding is being presented to the Board concurrent with
this agenda item.
Allocation of the additional $50,000.00 of FY16 FTA 5310 funding has been determined by
DHS as follows: RITC will receive an additional amount not to exceed $10,500.00, amending
RITCs total FY16 allocated amount to $11,514.00; CSS will receive an additional amount not
to exceed $17,038.20, amending CSSs total FY16 allocated amount to $19,029.00; and CSB
will receive an additional amount not to exceed $18,461.80, amending CSBs total FY16
allocated amount to $21,048.65. Briggs and Associates, Inc., will receive FY16 funding in an
amount not to exceed $4,000.00.
The MOU with Briggs and Associates, Inc., Amendment No. 1 to the MOU with RITC, and
Amendment No. 2 to the MOU with CSB have been reviewed by the County Attorney's
Office. No MOU is required with CSS, as they are a County Department.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve a Memorandum of Understanding (MOU) with Briggs
and Associates, Inc., in an amount not to exceed $4,000.00, to allocate additional FY16 Federal
Transit Administration Section 5310 Program funding; approve Amendment No. 1 to the MOU
with Right in the Community, Inc., (RITC) in an amount not to exceed $10,500.00; approve
Amendment No. 2 to the MOU with the Cobb and Douglas Community Service Board (CSB),
in an amount not to exceed $18,461.80; and authorize the Chairman to execute the necessary
documents, in forms substantially similar to those provided under separate cover, and as
approved by the County Attorneys Office.
UNDER SEPARATE COVER
Memorandum of Understanding with Briggs and Associates, Inc.
Amendment No. 1 to the Memorandum of Understanding with Right in the Community, Inc.
Amendment No. 2 to the Memorandum of Understanding with the Cobb and Douglas
Community Service Board

Page 64 of 192

Agenda Item Number. 10

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve Amendment No. 3 to the Subgrant Agreement with the Metropolitan Atlanta Rapid
Transit Authority for Federal Transit Administration Section 5339 Bus and Bus Facilities
Capital Assistance Grant funding for Cobb Community Transit.

BACKGROUND
On October 8, 2013, the Board of Commissioners adopted a resolution authorizing the
submission of a FY14 Section 5339 Grant application (Grant No. GA-34-0002) to the Federal
Transit Administration (FTA) for transit capital projects. Federal funding was to provide 80
percent, or $674,048.00, of the total project cost of $842,560.00. A 20 percent local match, or
$168,512.00, was required.
The Department was subsequently notified by FTA that federal regulations applicable to this
new program prescribe that the Metropolitan Atlanta Rapid Transit Authority (MARTA), as the
designated recipient, must apply for all Section 5339 Grant funds allocated to the Atlanta region
on behalf of eligible transit operators; therefore, Cobb County was not able to apply for these
funds directly to FTA, as previously approved by the Board. In order for Cobb County to
receive its share of funding allocated under this program, the County was required to enter into a
Subgrant Agreement with MARTA. For this reason, FY14 Section 5339 Grant Application No.
GA-34-0002 was not submitted to FTA.
On February 11, 2014, the Board approved a Subgrant Agreement with MARTA, in an amount
not to exceed $842,560.00, for FY14 FTA Section 5339 Bus and Bus Facilities Capital
Assistance Grant funding for Cobb Community Transit (CCT), and authorized the Department's
Strategic Planning and Grants Administrator to coordinate with MARTA regarding the executed
Subgrant Agreement.
Page 65 of 192

Comm. Dist.
All

Agenda Item Number. 10

On May 27, 2014, the Board approved Amendment No. 1 to the Subgrant Agreement with
MARTA for FY14 FTA Section 5339 Grant No. GA-34-0003, in an amount not to exceed
$811,136.00, for transit capital projects.
On April 28, 2015, the Board approved Amendment No. 2 to the Subgrant Agreement with
MARTA for a portion of the FY15 Section 5339 Grant No. GA-34-0003, in amount not to
exceed $515,755.00, for transit capital projects.
The Department was recently notified that additional FY15 FTA Section 5339 Grant funding is
available to Cobb County for transit capital projects. Federal funding will provide 80 percent, or
$262,310.00, of the total project cost of $327,888.00. A 20 percent local match, or $65,578.00,
is required. Local match funding for this FTA Section 5339 Grant is available in the approved
Transit Capital Projects Fund budget. The additional funding allocation will be utilized to
purchase replacement buses for CCT's aging fleet.
MARTA estimates their project administration costs associated with this Subgrant Agreement to
be $6,740.00. The federal portion of administrative costs for MARTA to manage the original
grant and any amendments, in an amount not to exceed $5,392.00, will be charged against the
overall regional allocation of Section 5339 funds; therefore, only the local share of
administrative costs, in the amount of $1,348.00, will be paid by Cobb County to MARTA to
administer the amended grant. Once amended, the MARTA Subgrant Agreement for FTA
Section 5339 Grant No. GA-34-0003 will total $2,504,079.00.
Amendment No. 3 to the FTA Section 5339 Subgrant Agreement with MARTA has been
reviewed by the County Attorney's Office.

IMPACT STATEMENT

Amendment No. 3 to the FTA Section 5339 Subgrant Agreement with MARTA will provide
additional funding for capital projects in an amount not to exceed $327,888.00, which includes
$262,310.00 in federal funding and $65,578.00 in local match funding. No state funds are
available at this time to assist with the local match. The required 20 percent local match of
$65,578.00 is available in the approved Transit Capital Projects Fund budget.
Project administration costs to manage the Subgrant Agreement with MARTA are estimated to
be $6,740.00. No additional costs will be required as a part of Amendment No. 3. MARTA will
pay for and charge the 80 percent federal portion of this cost, or $5,392.00, to the regional
Section 5339 suballocation. The 20 percent local match required, or $1,348.00, was included in
Amendment No. 1, as previously approved and appropriated by the Board. No new funding for
project administration is required.
Once amended, the FTA Section 5339 Subgrant Agreement with MARTA will total
$2,504,079.00. Amendment No. 3 will be the final amendment to this contract.

Page 66 of 192

Agenda Item Number. 10

FUNDING
Federal funding is available in the approved Transit Capital Projects Fund budget, with the
following appropriation of FTA Section 5339 Grant No. GA-34-0003 funds:
Increase Revenues:
202-050-4851-4447 (FTA 5339-Bus & Bus Facilities)
Increase Expenditures: 202-050-4851-8005 (Fixed Route Buses)

$262,310.00
$262,310.00

Local funding is available in the approved Transit Capital Projects Fund budget, with the
following budget transfer:
Transfer from:

202-050-4899-8005 (Local Match Contingency)

$ 65,578.00

Transfer to:

202-050-4851-8005 (Fixed Route Buses)

$ 65,578.00

RECOMMENDATION
The Board of Commissioners approve Amendment No. 3 to the Subgrant Agreement with the
Metropolitan Atlanta Rapid Transit Authority (MARTA), in an amount not to exceed
$327,888.00, for Federal Transit Administration (FTA) Section 5339 Bus and Bus Facilities
Capital Assistance funding for Cobb Community Transit (CCT), Grant No. GA-340003; authorize the corresponding budget transactions; and further authorize the Chairman, or
his designee, to execute the necessary documents, in form substantially similar to those
attached, and as approved by the County Attorney's Office.

ATTACHMENTS
Amendment No. 3 (FINAL) to the FTA Section 5339 Subgrant Agreement with MARTA
Attachment B-1 Project Budget (Amendment No. 3)

Page 67 of 192

AMENDMENT NO. 3 (FINAL)


TO
MARTA/COBB COUNTY
FTA SECTION 5339 BUS AND BUS FACILITIES PROGRAM
SUB-GRANT AGREEMENT
WHEREAS, the Metropolitan Atlanta Rapid Transit Authority (hereinafter
referred to as MARTA or the Authority) entered into a sub-grant agreement with
Cobb County (hereinafter referred to as the County or the Sub-Grantee) on April 21,
2014, for the pass-through of Federal Transit Administration (FTA) Section 5339 Bus
and Bus Facilities formula program funds, pending award under FTA Grant No. GA-340003, providing funding for the purchase of replacement buses and related equipment;
and
WHEREAS, the Atlanta Regional Commission (ARC) has additionally recently
allocated $262,310.00 in FTA FFY 2015 Section 5339 Formula Program funds to the
County to support the same project for the purchase of replacement buses and related
equipment; and
WHEREAS, FTA Grant No. GA-34-0003 will be amended by MARTA to add
additional Federal FY 2015 formula program funding for the Countys bus purchase
project; and
WHEREAS, the FFY 2015 formula program funds are eligible for FTA PreAward Expenditure Authority in advance of the FTAs actual award/obligation of the
$262,310.00 in a grant contract to MARTA, contingent upon the projects inclusion by
the ARC in the Metropolitan Transportation Improvement Program (TIP); and
WHEREAS, the Sub-Grantee has committed a 20 percent local matching share
of $65,578.00 for the additional FY2015 federal formula program funds allocated; and
WHEREAS, MARTA and the Sub-Grantee, wish to amend this Agreement to
include the additional funds available, and for other purposes.
NOW THEREFORE, MARTA and the Sub-Grantee mutually agreed to amend
the Agreement as follows:

1. Project Scope. Reference to the quantity of buses to be purchased in


Attachment A, Project Definition and Scope, Paragraph V. shall be increased,
reflecting the procurement of approximately five (5) replacement 40-ft.
transit buses.

Page 1 of 3

Page 68 of 192

2. Project Budget. The compensation to be paid to Sub-Grantee in Attachment


B-1, Compensation and Method of Payment, shall be increased from
$1,740,953.00 to approximately $2,003,263.00 and the local match shall be
increased from approximately $435,238.00 to approximately $500,816.00.
The Project Budget, reflected in Attachment B-1 shall be increased by
$327,888.00, representing the additional $262,310.00 in FY2015 formula
program federal funds allocated to the Sub-Grantee and the required 20
percent local share match of $65,578.00. The total Amended Subgrant Project
Budget shall now be $2,504,079.00, with a Federal grant amount of
$2,003,263.00 and a local match of $500,816.00
3. Time of Performance. Work and services shall be undertaken and pursued in
such sequence as to assure their expeditious completion and as may be
required in Attachment A. The Project shall continue until such time as the
existing funds in the amount of $2,504,079.00 are expended, and the
Agreement shall expire on December 31, 2017, or the date when the amended
Project Budget is fully expended, whichever occurs earlier.
4. Assurances. In addition to those FTA regulations and circulars cited in the
Agreement, the Sub-Grantee hereby assures and certifies that:
It will comply with the regulations, policies, guidelines and requirements
contained in FTA Circular 4702.1B, "Title VI and Title VI-Dependent
Guidelines to Federal Transit Recipients"; EEO Circular UMTA C 4704.1,
Equal Employment Opportunity Program Guidelines for Grant Recipients;
and 49 CFR Part 26, Participation by Disadvantaged Business Enterprises
in Department of Transportation Financial Assistance Programs.

Page 2 of 3

Page 69 of 192

All the terms, obligations and conditions of the Agreement between the parties shall,
and hereby do, continue in full force and effect, except and only to the extent, as
modified above.
IN WITNESS WHEREOF, the Sub-Grantee and MARTA have executed this Amendment
No. 3 to the Agreement as of the date first above written.
METROPOLITAN ATLANTA
RAPID TRANSIT AUTHORITY

COBB COUNTY, GEORGIA

By: _________________________
Keith T. Parker, AICP
General Manager/CEO

By: ______________________
Timothy D. Lee
Chairman, Cobb County
Board of Commissioners

APPROVED AS TO FORM:

APPROVED AS TO FORM:

____________________________
Elizabeth M. ONeill
AGM Legal Services/Chief Counsel
MARTA

_________________________
County Attorneys Office
Cobb County, Georgia

Page 3 of 3

Page 70 of 192

ATTACHMENT B-1
PROJECT BUDGET (AMENDMENT NO. 3)
The Sub-Grantee acknowledges that the compensation agreed upon in this section is to the best of its knowledge
and belief sufficient to accomplish the scope of work specified in Attachment A.
The Sub-Grantee further agrees and understands that any changes to the line item expense categories or
designated amounts in each of these expense categories must be made in writing prior to the occurrence
of any expenditure.
Total Project Fund
Sources/Revenues
1. Federal Transit
Section 5339 Bus and
Bus Facilities Funds
2. Local Match: Cobb
County General Funds
Grand Total Revenues

Current
Budget
Amount
$ 1,735,561

Program
Admin.

Total Budget
(Current)

Project
Admin.

Amended
Budget

$1,740,953

FY 2015
Allocation
(partial)
$ 262,310

$ 5,392

n/a

$2,003,263

$433,890

$ 1,348

$ 435,238

$ 65,578

n/a

$ 500,816

$ 2,169,451

$ 6,740

$2,176,191

$327,888

n/a

$2,504,079

Federal
Share

Local Share

Total Estimated
Project Cost

$ 674,048

$ 168,512

842,560

Amendment 1

648,909

$ 162,227

811,136

Amendment 2

412,604

$ 103,151

515,755

Amendment 3
(Final)

262,310

65,578

327,888

$ 1,997,871

499,468

1,348

Project Expenditure Line Item Budget Revised


Activity
Line
Project Description Quantity
Budget
Item
Current Subgrant Budget
11.12.01 Purchase of 40Original
foot replacement
Budget
buses (Cobb
County)

11.12.01

ALI Subtotal

$ 2,497,339

Purchase of 40 foot
replacement buses
(Cobb County)

11.53.92

Project
Administration
(MARTA)
Total Revised
Budget

5,392

$ 2,003,263 $ 500,816

6,740

$ 2,504,079

**Notes: Any costs in excess of the grant budget will be absorbed by existing Cobb County Section 5307 grants. The
Federal Share of MARTA Project Administration costs ($5,392) will be directly expended by MARTA, with the 20%
local matching Share ($1,348) being billed to the County. Estimated cost per bus has increased since the original
subgrant agreement budget was developed. Amendment No. 3 is the final amendment to this contract under MAP 21.

Page 71 of 192

Agenda Item Number. 11

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To authorize the procurement of landscaping services for enhancements at the Cobb Community
Transit Busbee Park and Ride Lot.

BACKGROUND

On March 12, 2002, the Board of Commissioners approved the construction of a park and ride
lot located at the southwest corner of George Busbee Parkway and Busbee Drive.
Over the past several years, the landscaping activities at the Busbee Park and Ride Lot location
have been limited to routine maintenance, to include pine straw application and mowing, as
needed. The existing landscaping is over 14 years old and in need of replacement and
beautification. The department recommends enhanced landscaping efforts in order to maintain
the property in a state of good repair and for aesthetic purposes.
On behalf of the Department, the Property Management Department solicited quotes for
landscaping enhancement services needed. Four quotes were received from the following
companies:
Company
Georgia Green Landscaping
Cat Recovery Services, Inc.
M&J Lawn and Maintenance
Greenscape Lawn Care, Inc.

Quote Amount
$30,530.00
$36,500.00
$37,999.00
$41,970.78
Page 72 of 192

Comm. Dist.
3

Agenda Item Number. 11

The scope of this enhancement project includes pruning all trees and the application of sod,
mulch, and pine straw in various areas of the lot. Older plants will be removed, and new trees
and bushes will be planted throughout the park and ride lot.
Existing Federal Transit Administration (FTA) grants, as previously approved and appropriated
by the Board, include funding for facility and grounds maintenance. Available FTA grant
funding will provide 80 percent of the total $30,530.00 project cost, in an amount not to exceed
$24,424.00. The required 20 percent local match, in amount not to exceed $6,106.00, is
available in the FY16 Transit Operating Budget.

FUNDING
Federal and local funding is available in the approved FY16 Transit Operating Budget, with the
following budget transfer:
Transfer from: 200-050-4802-6327 (Operator Service Fees)
Transfer to:
200-050-4802-6491 (Annual Maintenance Contracts)

$30,530.00
$30,530.00

RECOMMENDATION
The Board of Commissioners authorize the procurement of landscaping services from Georgia
Green Landscaping, in amount not to exceed $30,530.00, for enhancements at the Cobb
Community Transit Busbee Park and Ride Lot; and further authorize the corresponding budget
transaction.

ATTACHMENTS
Location Map

Page 73 of 192

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Busbee Park and Ride Lot
Landscaping Enhancements

DATE:
February 23, 2016

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[
Notes: Commission District 3

Page 74 of 192

Agenda Item Number. 12

Cobb County
Parks, Recreation & Cultural Affairs
Eddie Canon, Director
1792 County Services Parkway
Marietta, Georgia 30008-4026
(770) 528-8800 / fax: (770) 528-8813

TO:

David Hankerson, County Manager

FROM:

Eddie Canon, Director


This item has been electronically signed by:
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services
James Pehrson, CPA, Director/Comptroller

DATE:

February 23, 2016

PURPOSE
To approve a 48-month operating lease with Club Car for 75 golf carts for the Cobblestone Golf
Course.

BACKGROUND
The performance history of the Golf Course has shown that with normal wear and tear the golf
carts need replacing every three to four years. Replacing the carts now is a timely decision
before the maintenance costs and down time become too great. Club Car's operating lease price
for the 48 months was $150,540.96, compared to the cash option of $223,249.75. The County
also received a quote from EZ-Go in the amount of $173,521.92, for a 48 month operating lease
or cash option in the amount of $213,270.80. This lease is expected to begin in March 2016
with seven months remaining in FY16 at a cost of $21,954.00.

IMPACT STATEMENT
The term of this lease is expected to run from March 2016 through February 2020. The annual
lease payments for the remaining 41 months will be adopted with operating budgets as follows:
FY17:
FY18:
FY19:
FY20:

$37,635.00
$37,635.00
$37,635.00
$15,681.00

650-105-0027-6532 (12 months)


650-105-0027-6532 (12 months)
650-105-0027-6532 (12 months)
650-105-0027-6532 ( 5 months)

Page 75 of 192

Comm. Dist.
1

Agenda Item Number. 12

FUNDING
Funding for FY16 will be available with a fund balance appropriation in the Golf Course
Operating Fund as follows:
Increase Revenue:

650-105-0027-4980 (Fund Balance Design Appr.)

$21,954.00

Increase Expenditure:

650-105-0027-6532 (Rental-Equipment)

$21,954.00

RECOMMENDATION
The Board of Commissioners approve a 48 month operating lease with Club Car for 75 golf
carts for the Cobblestone Golf Course in the amount of $150,541.00; authorize the
corresponding budget transactions; and further authorize the Chairman to execute the necessary
documents.

Page 76 of 192

Agenda Item Number. 13

Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148

TO:

David Hankerson, County Manager

FROM:

John A. Reida, Director of Property Management


Randy Crider, Fire Chief
Sam Heaton, Director of Public Safety
This item has been electronically signed by:
John A. Reida, Director
Sam Heaton, Director of Public Safety

DATE:

February 23, 2016

PURPOSE
To approve the schematic design for the rebuild of Fire Station 18.

BACKGROUND
On January 12, 2016, the Board approved a contract, in the amount of $132,400.00, with The
Howell Group for design reuse and construction administration of Fire Station 18 to be located
at 1600 Mars Hill Road, Marietta.
During the Work Session meeting on February 23, 2016, the schematic drawings for Fire
Station 18 were presented for consideration by the architect, The Howell Group.
Although our analysis does not support payback for LEED certification within 10 years, the
architect will design as much as possible per LEED certification guidelines.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve the schematic design presented for the rebuild of Fire
Station 18, to be located at 1600 Mars Hill Road, Marietta.
Page 77 of 192

Comm. Dist.
1

Agenda Item Number. 14

Cobb County
Fire & Emergency Services
Randy Crider, Fire Chief
1595 County Services Pkwy
Marietta, Georgia 30008-4021

TO:

David Hankerson, County Manager

FROM:

Sam D. Heaton, Public Safety Director


Randy Crider, Fire Chief
This item has been electronically signed by:
Randy Crider, Fire Chief
Sam Heaton, Director of Public Safety

DATE:

February 23, 2016

PURPOSE
To authorize the acceptance of a sponsorship from the Colonial Pipeline Company for two
firefighting personnel to attend industrial petroleum fire training.

BACKGROUND
The Colonial Pipeline Company has extended an offer to Cobb Fire & Emergency Services to
sponsor two firefighting personnel at the upcoming five-day Williams Fire Xtreme Industrial
Fire and Hazard Training course in Beaumont, Texas during the week of May 1-5, 2016. This
is the sixth successive year that Colonial has extended this offer.
With the large Colonial Pipeline petroleum storage facility based in Cobb County, this course
will offer invaluable training in the area of fire suppression, hazard control, and advanced
flammable liquid firefighting technology.
Colonial Pipeline will pay for the $7,800.00 projected cost to sponsor two Cobb Fire &
Emergency Services employees. There are no other costs or obligations to be incurred by Cobb
County in this endeavor. This is the sixth year Colonial has extended this offer to CCFES to
better equip Cobb firefighting personnel with state of the art techniques and best industry
practices for responding to incidents involving industrial fires and other incidents.

IMPACT STATEMENT
There is no cost nor obligation to Cobb County.
Page 78 of 192

Comm. Dist.
All

Agenda Item Number. 14

FUNDING
Funding will be available with the following budget appropriation:
Increase Revenue:

230-130-1000-4920 (Gifts and


Donations)

$7,800.00

Increase Expenditure:

230-130-1000-6394 (Registration Fees)

$7,800.00

RECOMMENDATION
The Board of Commissioners authorize the acceptance of a donation from the Colonial Pipeline
Company in the amount of $7,800.00, for the sponsorship of two firefighting personnel to attend
industrial petroleum fire training; and further authorize the corresponding budget transactions.

Page 79 of 192

Agenda Item Number. 15

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:
Dana R. Johnson, AICP, Director

DATE:

February 23, 2016

PURPOSE
To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding a
petition for annexation on 5.442 acre tract known as Cobb Parkway, N.W. near North Shores
Road in the city of Acworth.

BACKGROUND
On July 27, 2004, the Board of Commissioners entered into intergovernmental agreements with
each of Cobbs municipalities. The agreements serve as the land use dispute resolution process
required by HB 489. Per the intergovernmental agreements with the Cities of Acworth,
Kennesaw, Marietta, Powder Springs, Smyrna, and Austell, the Board of Commissioners must
adopt annexation responses by the County in order to be valid. On September 1, 2007, HB 2,
which enacts a binding dispute-resolution process, became effective.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners adopt annexation response per HB 489 Intergovernmental
Agreement and HB 2 regarding a petition for annexation Land Lots 074, 20th District, parcel
00070, 2nd Section located on 5.442 acre tract known as Cobb Parkway, NW near North Shores
Road the City of Acworth.

ATTACHMENTS
BOC Response to the City of Acworth Annexation Cobb Parkway N.W. near North Shore
Rd

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1

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Page 88 of 192

Agenda Item Number. 16

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

James Pehrson, CPA, Director/Comptroller


Michael H.S. Hughes, Economic Development Division Manager
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
Michael Hughes, Economic Development Division Manager

DATE:

February 23, 2016

PURPOSE
To amend the Program Year 2015 Annual Action Plan to reallocate Community Development
Block Grant funds from the City of Mariettas Housing Rehabilitation Program to the City of
Mariettas Cobb and Douglas Public Health project for purchase of medical
equipment.

BACKGROUND
On Thursday, October 15, 2015 during its city council meeting, the Marietta City Council
approved the reallocation of CDBG funds via Resolution Number 1620 to reallocate a total of
$34,200.00 in unexpended Community Development Block Grant (CDBG) funds currently
allocated to the Housing Rehabilitation Program for the City of Marietta to the City of
Mariettas Cobb and Douglas Public Health project for purchase of medical equipment (See
Attachment A). The CDBG Program Office recommends the reallocation of these funds to
reimburse Cobb and Douglas Public Health.
All citizen participation activities were carried out in compliance with HUD requirements. A
public notice was published on Friday, January 8, 2016 commencing a 30 day public comment
period that concluded on Monday, February 8, 2016. This amendment was reviewed at a public
review meeting on Wednesday, January 20, 2016. No public comments were received.

Page 89 of 192

Comm. Dist.
All

Agenda Item Number. 16

IMPACT STATEMENT
Community Development Block Grant funds have been provided to Cobb County by the U.S.
Department of Housing and Urban Development (HUD) and the reallocation of these funds is
permissible under HUD guidelines. All citizen participation guidelines have been met via public
notice and public review meeting. The amount of this reallocation of funds constitutes a
substantial amendment. There will be no impact to the General Fund.

FUNDING
The following budget appropriations account for the transfer of CDBG funds allocated for the
City of Mariettas Housing Rehabilitation Program to the Cobb and Douglas Public Health
project for purchase of medical equipment.
Transfer from:
City of Marietta-Housing Rehabilitation
285-390-CD15-C15M5-S-6574

$34,200.00

Transfer to:
Cobb & Douglas Public Health Project
285-390-CD15-CD15MH-F-6574

$34,200.00

RECOMMENDATION
The Board of Commissioners amend Program Year 2015 Annual Action Plan to reallocate
Community Development Block Grant funds from the City of Mariettas Housing Rehabilitation
Program to the Cobb and Douglas Public Health project for purchase of medical equipment;
authorize the corresponding budget transactions; and further authorize the Chairman to execute
the necessary documents.

ATTACHMENTS
Attachment A- City of Marietta Resolution #1620

Page 90 of 192

Page 91 of 192

Agenda Item Number. 17

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

James Pehrson, CPA, Director/Comptroller


This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller

DATE:

February 23, 2016

PURPOSE
To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

BACKGROUND
Georgia Law, O.C.G.A. 36-81-3 (b), requires each unit of local government to operate under
an annual balanced budget adopted by ordinance or resolution.Cobb County Code 2-49 provides
for revisions to the adopted budget during the year only by formal action of the commission in a
regular meeting.
In an official opinion date February 24, 1999, the Attorney General of the State of Georgia
concluded that all amendments to the budgets of local governments must be adopted by
ordinance at each meeting when the amendments are approved by the Board of Commissioners.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners adopt a resolution adopting all budget amendments set forth in
agenda items on this date.

ATTACHMENTS
Resolution
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Resolution

COBB COUNTY BOARD OF COMMISSIONERS

RESOLUTION

ADOPTING ALL BUDGET AMENDMENTS


SET FORTH IN AGENDA ITEMS ON THIS DATE

WHEREAS, Georgia Law, O.C.G.A. 36-81-3 (b), requires each unit of government to
operate under an annual balanced budget adopted by ordinance or resolution; and
WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget
during the year only by formal action of the commission in a regular meeting; and
WHEREAS, in official opinion date February 24, 1999, the Attorney General of the
State of Georgia concluded that all amendments to the budgets of local government must be
adopted by ordinance or resolution;
NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners
does hereby adopt all such budget amendments as are set forth in agenda items which are
adopted by the Board of Commissioners without change this date, as well as other such budget
amendments as shall be specifically detailed in motions adopted by the Board of Commissions
this date.

This 23rd of February 2016

Page 93 of 192

Agenda Item Number. 18

Cobb County
Clerk of State Court
Angie T. Davis, Clerk
Robin Bishop, Chief Deputy Clerk
12 East Park Square
Marietta, Georgia 30090
(770) 528-1250

TO:

David Hankerson, County Manager

FROM:

Angie Davis, Clerk of State Court


This item has been electronically signed by:
Angie Davis, Clerk of State Court

DATE:

February 23, 2016

PURPOSE
To approve contract with GreenCourt Legal Technologies, LLC for the implementation of an
electronic filing system and authorize the appropriation of e-filing revenue to fund technological
improvements within the office of the State Court Clerk.

BACKGROUND
In 2015, the Clerk of State Court processed approximately 7,000 new civil filings to include
more than 250,000 documents. The implementation of an electronic filing system for the Cobb
County State Court is a timely, cost-effective delivery of service to Cobb County customers.
The e-filing solution will allow end users to file civil pleadings and other documents remotely
and securely 24 hours a day, every day of the year. The contract will be a revenue generating
contract with revenue in an amount up to $1.00 per transaction and will provide a cost-effective
and user-friendly electronic filing system.
PeachCourt is a state of the art technology platform that facilitates filings in domestic relations
and general civil cases in Superior and State Courts. The system is produced by Georgia-based
GreenCourt Legal Technologies in partnership with the Council of Superior Court Clerks of
Georgia.

Page 94 of 192

Comm. Dist.

Agenda Item Number. 18

FUNDING
Revenue will be appropriated as received as follows:
Increase Revenue

010-160-8500-4546

(Data Processing Fees)

Increase Expenditure:

010-160-8500-8818

(Reserve Contingency)

Prior to purchasing approved technology improvements, funds will be transferred from this
Reserve Contingency to the proper expenditure account. Any unspent funds at the end of the
fiscal year will be reserved into the subsequent fiscal year budget for technology improvements.

RECOMMENDATION
The Board of Commissioners approve contract with GreenCourt Legal Technologies, LLC.,
authorize the standard reserve appropriation of e-filing revenue funds received by the Clerk of
State Court and other corresponding budget transactions and further authorize Chairman to
execute necessary documents.
UNDER SEPARATE COVER
Contract - GreenCourt Legal Technologies, LLC

Page 95 of 192

Agenda Item Number. 19

Cobb County
County Clerk's Office
Pamela L. Mabry, County Clerk
100 Cherokee Street, Suite 355
Marietta, Georgia 30090-9605
(770) 528-3307 / fax: (770) 528-3325

TO:

David Hankerson, County Manager

FROM:

Pamela L. Mabry, County Clerk


This item has been electronically signed by:
Pamela L. Mabry, County Clerk

DATE:

February 23, 2016

PURPOSE
To approve the minutes of the following meetings:
February 8, 2016
February 9, 2016
February 9, 2016
February 16, 2016

Special Called Meeting/Agenda Work Session


Regular Meeting of the Board
Recreation Authority Minutes
BOC Zoning Hearing (provided under separate cover)

ATTACHMENTS
Agenda Worksession
Recreation Authority Minutes
Regular Minutes

Page 96 of 192

Comm. Dist.
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MINUTES OF SPECIAL CALLED MEETING/AGENDA WORK SESSION


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 8, 2016
9:00 A.M.

Upon notice duly advertised, the Cobb County Board of Commissioners attended
a Special Called Meeting/Agenda Work Session on Monday, February 8, 2016 which
began at 9:00 a.m. in the third floor conference room, 100 Cherokee Street, Marietta,
Georgia, for the purpose of receiving information and participating in discussion
regarding the Boards February 9, 2016 agenda. Present and comprising a quorum of the
Board were:

Chairman Tim Lee


Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Bob Ott
Not Present:

Commissioner Bob Weatherford

No official action was taken by the Board.

ADJOURNMENT
The discussion concluded at 9:14 a.m.

_____________________________________
Angela Cunningham
Deputy County Clerk
Cobb County Board of Commissioners

Page 97 of 192

MINUTES OF COBB COUNTY


RECREATION AUTHORITY
FEBRUARY 9, 2016
8:50 A.M.
The Special Called Meeting of the Cobb County Recreation Authority was held
on Tuesday, February 9, 2016 in the second floor meeting room of the Cobb County
Building, 100 Cherokee Street, Marietta. Present and comprising a quorum of the
Authority were:
Chairman Tim Lee
Commissioner JoAnn Birrell
Commissioner Bob Ott
Commissioner Bob Weatherford
Not Present:

1.

Commissioner Lisa Cupid

CALL TO ORDER CHAIRMAN LEE


Chairman Lee called the meeting to order at 8:54 a.m.

2.

RECOMMENDATION THAT COBB COUNTY, GEORGIA, IN ITS


CAPACITY AS THE COBB COUNTY RECREATION AUTHORITY,
CONSENT TO THE ASSIGNMENT OF A CONCESSION AND
DEVELOPMENT AGREEMENT FOR LEGACY GOLF COURSE FROM
LEGACY (WINDY HILL) LIMITED PARTNERSHIP TO GONNA FLY
NOW, LLC.
Mr. Eddie Canon, Director of Parks, Recreation and Cultural Affairs, presented
the recommendation of consent to the change of assignment at Legacy Golf
Course and the following Motion was made:
MOTION: Motion by Lee, second by Ott, to consent to the assignment of a
Concession and Development Agreement for Legacy Golf Course from Legacy
(Windy Hill) Limited Partnership to Gonna Fly Now, LLC; and authorize the
Chairman to execute the necessary documents.
VOTE: ADOPTED 4-0, Commissioner Cupid not present

ADJOURNMENT
The meeting was adjourned at 8:55 a.m.

____________________________________________
Angela Cunningham
Deputy County Clerk
Cobb County Board of Commissioners

Page 98 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
9:00 A.M.

The Regular Meeting of the Cobb County Board of Commissioners was held on
Tuesday, February 9, 2016 in the second floor public meeting room in the Cobb County
Building, Marietta, Georgia. Present and comprising a quorum of the Board were:
Chairman Tim Lee
Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Bob Ott
Commissioner Bob Weatherford

1.

CALL TO ORDER CHAIRMAN LEE


Chairman Lee called the meeting to order at 9:02 a.m.

2.

PRESENTATION OF PROCLAMATION TO GEORGIA CITY-COUNTY


MANAGEMENT
ASSOCIATION
HONORING
THE
60TH
ANNIVERSARY

Chairman Lee presented the following proclamation to Mr. David Hankerson,


County Manager as the representative of Georgia City-County Management Association
recognizing their 60th anniversary.
WHEREAS

Georgia City-County Management Association is celebrating 60


years of service to Georgias leaders, cities and counties. The
association, founded in 1960 by a small group of managers
interested in professional development, has grown and expanded
its membership to include city and county managers and
administrators, directors of regional development centers and their
principal assistants; and,

WHEREAS

GCCMA membership represents several state agencies in addition


to representatives of the Association of County Commissioners of
Georgia and the Georgia Municipal Association. It is revered as
the premier association of professional local government leaders,
building sustainable communities to improve lives across the state;
and,

WHEREAS

The associations mission is to create excellence in local


governance by fostering innovation, collaboration, mentoring,
networking, continuing education and other professional
development opportunities. It provides a variety of member
services including a coaching program and two educational
conferences each year, with programs emphasizing issues of
special interest to Georgia managers; and,

WHEREAS

Members also have access to multiple training programs on special


subject matters as part of GCCMAs commitment to continuing
professional development. It has assisted professional local
government managers in all areas of the state in obtaining
continued education and experience through scholarship and
internship programs; now

THEREFORE

We, the Cobb County Board of Commissioners, do hereby


recognize Feb. 18 as Georgia City-County Management
Associations 60th Anniversary and encourage all of our
government leaders to recognize GCCMA for the significant
impact the organization has made and continues to make in
Georgias communities.
Presented, this 9th day of February, 2016.

Page 99 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JANUARY 26, 2016
PAGE 2
3.

TRANSPORTATION AGENCY
Transit
3A.

CONDUCT OF PUBLIC HEARING PRIOR TO EXPENDING


$100,000.00 OR MORE TO SECURE ENGINEERING DESIGN
SERVICES FOR VARIOUS PROJECTS IN THE 2016 SPLOST
TRANSPORTATION
IMPROVEMENTS
PROGRAM
TRANSPORTATION
Mr. Jim Wilgus, Interim Transportation Agency Director, provided
information regarding 2016 SPLOST projects.
Chairman Lee opened the Public Hearing and asked those persons wishing
to speak to come forward. There being no speakers, the Public Hearing
was closed.
No official action was taken by the Board.
The 3rd Public Hearing will be February 23, 2016.

4.

COMMUNITY DEVELOPMENT AGENCY


Administration
4A.

CONDUCT OF SECOND PUBLIC HEARING REGARDING THE


PROPOSED RESOLUTION CREATING THE DESTINATION
MARKETING SPECIAL SERVICES DISTRICT FOR THE
PROVISION OF LOCAL GOVERNMENT SERVICES AND
FACILITIES THEREIN AND THE PROPOSED AMENDMENTS
TO CHAPTERS 2, 6, 14, 18, 54, 78, 83, 86, 102, 110, 114, 122, 126,
AND 134 OF THE OFFICIAL CODE OF COBB COUNTY,
Mr. Dana Johnson, Director of Community Development, provided
information and presented a PowerPoint presentation on the proposed
amendments of the Official Code of Cobb County and asked that a Public
Hearing be conducted.
A copy of the information presented is attached and made a part of these
minutes.
Chairman Lee opened the Public Hearing and asked those wishing to
speak on this issue come forward. The following persons addressed the
Board:
Ms. Carol Brown
Mr. Bob Korne
Ms. Robin Meyer
Ms. Chelsey Hagood
Mr. Andrew Windham

Mr. Tony Patel


Mr. Neal Patel
Mr. Joel Darden
Mr. Dwante Counsel

There being no further public speakers, the Public Hearing was closed.
No official action was taken by the Board.

Page 100 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 3
5.

6.

PUBLIC COMMENT
5A.

Mr. Kenneth Albright addressed the Board requesting the denial of the
application for Alcoholic Beverage License that is scheduled to be heard
later in this agenda, located in the Six Flags Drive area.

5B.

Mr. Miguel Albarran addressed the Board requesting the denial of the
application for Alcoholic Beverage License that is scheduled to be heard
later in this agenda, located in the Six Flags Drive area.

5C.

Ms. Sarah Walton addressed the Board regarding the Police Department
Focus on the Community Policies.

5D.

Ms. Cynthia Patterson addressed the Board regarding the 2008 Parks
Bond and asked that it be fully funded in the original amount of
$40,000,000.00.

5E.

Mr. Bob Corn addressed the Board regarding the proposed Code
Amendments.

5F.

Ms. Morning Washburn addressed the Board regarding the 2008 Parks
Bond.

CONSENT AGENDA
MOTION: Motion by Lee, second by Ott, to approve the following items on the
Consent Agenda, as revised, with the following exceptions; and authorize
execution of the necessary documents by the appropriate County personnel:

with the exception of Item 18 (see Item 6R of these minutes), which was
withdrawn from this agenda, and
with the exception of Item 22 (see Item 6V of these minutes), which was
withdrawn from this agenda

WATER SYSTEM AGENCY


Engineering
6A.

APPROVAL OF CONSTRUCTION CONTRACT WITH SITE


ENGINEERING, INC. FOR LAKEWOOD DRIVE SEWER
REPLACEMENT WATER SYSTEM AGENCY
To approve a construction contract with Site Engineering, Inc., in the
amount of $493,066.00, for Lakewood Drive Sewer Replacement,
Program No. S1106; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.
Funding is available in the Water Systems CIP Budget as follows:
Transfer from:
Lakewood Drive Sewer Replacement
Preliminary Estimates
510-500-5755-8005
S1106-Z
Unidentified New/Replacement Sewer Lines
Preliminary Estimates
510-500-5755-8005
S2503-Z
Total
Transfer to:
Lakewood Drive Sewer Replacement
Construction
510-500-5755-8260
S1106-C

$150,000.00

$357,391.00
$507,391.00

$493,066.00

Interest Expense on Retainage


510-500-5755-6613
S1106-A

$ 2,465.00

Materials & Supplies


510-500-5755-8265

Contingency
510-500-5755-8810

S1106-M

Page S1106-T
101 ofTotal
192

2,000.00

$ 9,860.00
$507,391.00

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 4
6.

CONSENT AGENDA (CONT.)


WATER SYSTEM AGENCY (CONT.)
Engineering (cont.)
6B.

APPROVAL OF CONSTRUCTION CONTRACT WITH RAY


CAMPBELL CONTRACTING CO., INC. FOR DUE WEST HILLS
WATER MAIN REPLACEMENT WATER SYSTEM AGENCY
To approve a construction contract with Ray Campbell Contracting Co.,
Inc., in the amount of $782,820.00, for Due West Hills Water Main
Replacement, Program No. W2295; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.
Funding is available in the Water Systems CIP Budget as follows:

6C.

Transfer from:
Due West Hills Water Main Replacement
Preliminary Estimates
510-500-5754-8005
W2295-Z

$807,380.00

Transfer to:
Due West Hills Water Main Replacement
Construction
510-500-5754-8260
W2295-C

$782,820.00

Interest Expense on Retainage


510-500-5754-6613
W2295-A

3,900.00

Materials & Supplies


510-500-5754-8265

W2295-M

5,000.00

Contingency
510-500-5754-8810

W2295-T

$ 15,660.00
Total $807,380.00

APPROVAL OF WORK ORDER UNDER THE FY16-FY17 UNIT


PRICE CONTRACT WITH WADE COOTS COMPANY, INC. FOR
PINE VALLEY ROAD SEWER REPAIR WATER SYSTEM
AGENCY
To approve a work order under the FY16-FY17 Unit Price Contract for
Water, Sewer, and Miscellaneous Services with Wade Coots Company,
Inc., in the amount of $296,500.00, for Pine Valley Road Sewer Repair,
Program No. S1098; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.
Funding is available in the Water Systems CIP Budget as follows.
Transfer from:
Water & Sewer Improvements Revenue Bonds, Series 2009
Preliminary Estimates
540-500-6552-8005
C6552-Z
$306,900.00
Transfer to:
Pine Valley Road Sewer Repair
Construction
540-500-6554-8260
S1098-C

$296,500.00

Interest Expense on Retainage


540-500-6554-6613
S1098-A

1,500.00

Materials & Supplies


540-500-6554-8265

S1098-M

3,000.00

Contingency
540-500-6554-8810

S1098-T

$ 5,900.00
Total $306,900.00

Page 102 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 5
6.

CONSENT AGENDA (CONT.)


WATER SYSTEM AGENCY (CONT.)
Engineering (cont.)
6D.

APPROVAL OF CONSTRUCTION CONTRACT WITH BALDWIN


PAVING CO., INC. FOR SPRING ROAD WIDENING WATER
SYSTEM ADJUSTMENTS WATER SYSTEM AGENCY
To approve a construction contract with Baldwin Paving Co., Inc., in the
amount of $145,639.45, for Spring Road Widening Water System
Adjustments, Program No. W4345; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.
Funding is available in the Water Systems CIP Budget as follows.
Transfer from:
Miscellaneous Cobb County Roadway Improvements
Preliminary Estimates
510-500-5756-8005
W4702-Z
$152,921.42
Transfer to:
Spring Road Widening Water System Adjustments
Construction
510-500-5756-8260
W4345-C
$145,639.45
Interest Expense on Retainage
510-500-5756-6613
W4345-A

$ 7,281.97
Total $152,921.42

TRANSPORTATION AGENCY
Administration
6E.

DETERMINATION THAT CIRCUMSTANCES ARE SUCH THAT


IT IS NECESSARY TO PROCEED WITH CONDEMNATION
PROCEEDINGS BY DECLARATION OF TAKING UNDER
O.C.G.A. 32-3-4, ET SEQ., ON SIX PARCELS ON COBB
PARKWAY/US 41/SR 3 AT DALLAS ACWORTH HIGHWAY/SR
92 TRANSPORTATION AGENCY
To determine that circumstances are such that it is necessary to proceed
with condemnation proceedings by Declaration of Taking under O.C.G.A.
32-3-4, et seq.; authorize the commencement of condemnation
proceedings on six parcels on Cobb Parkway/US 41/SR 3 at
Dallas Acworth Highway/SR 92, State P.I. No. 0010939, Cobb County
Project No. E4070; adopt a Resolution and Order for each parcel; and
further authorize the Chairman to execute the necessary documents, to
include the necessary Quitclaim Deeds to GDOT for Right-of-Way
Certification. A copy of Attachment I is attached and made a part of these
minutes.

Page 103 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 6
6.

CONSENT AGENDA (CONT.)


TRANSPORTATION AGENCY (CONT.)
Administration (cont.)
6F.

DETERMINATION THAT CIRCUMSTANCES ARE SUCH THAT


IT IS NECESSARY TO PROCEED WITH CONDEMNATION
PROCEEDINGS BY DECLARATION OF TAKING UNDER
O.C.G.A. 32-3-4, ET SEQ., ON SEVEN PARCELS ON BOB
CALLAN TRUNK TRAIL, PHASE 2, SEGMENT A
TRANSPORTATION AGENCY
To determine that circumstances are such that it is necessary to proceed
with condemnation proceedings by Declaration of Taking under O.C.G.A.
32-3-4, et seq.; authorize the commencement of condemnation
proceedings on seven parcels on Bob Callan Trunk Trail, Phase 2,
Segment A, State P.I. No. 0010009, Cobb County Project No. TR474;
adopt a Resolution and Order for each parcel; and further authorize the
Chairman to execute the necessary documents, to include the necessary
Quitclaim Deeds to GDOT for Right-of-Way Certification. . A copy of
Attachment I is attached and made a part of these minutes.

Airport
6G.

APPROVAL OF IMPROVEMENT PLAN FOR CORPORATE ROW


HANGAR 240 AT COBB COUNTY INTERNATIONAL AIRPORT MCCOLLUM FIELD TRANSPORTATION AGENCY
To approve an improvement plan for Corporate Row Hangar 240 at the
Cobb County International Airport - McCollum Field.

6H.

APPROVAL OF IMPROVEMENT PLAN FOR THE ELEVATION


CHOPHOUSE
RESTAURANT
AT
COBB
COUNTY
INTERNATIONAL AIRPORT MCCOLLUM FIELD
TRANSPORTATION AGENCY
To approve an improvement plan for the Elevation Chophouse Restaurant
at Cobb County International Airport McCollum Field.

Transit
6I.

ADOPTION OF A RESOLUTION AUTHORIZING THE


SUBMISSION OF AN APPLICATION TO THE GEORGIA
DEPARTMENT OF HUMAN SERVICES FOR FY17 FEDERAL
TRANSIT ADMINISTRATION SECTION 5310 PROGRAM
FUNDING TRANSPORTATION AGENCY
To adopt a resolution authorizing the submission of an application to the
Georgia Department of Human Services (DHS) for FY17 Federal Transit
Administration (FTA) Section 5310 Program funding; and authorize the
Chairman to execute the necessary documents. A copy of said resolution is
attached and made a part of these minutes.

Page 104 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 7
6.

CONSENT AGENDA (CONT.)


TRANSPORTATION AGENCY (CONT.)
Transit
6J.

ADOPTION
OF
A
RESOLUTION
AUTHORIZING
COMMITMENT OF COBB COUNTY LOCAL MATCH FUNDING
FOR A GO! TRANSIT CAPITAL PROGRAM GRANT
APPLICATION WITH THE STATE ROAD AND TOLLWAY
AUTHORITY FOR TRANSIT CAPITAL FUNDING ASSISTANCE
FOR THE UNIFIED REGIONAL BUS STOP SIGNAGE AND
AMENITIES PROJECT - TRANSPORTATION
To adopt a resolution authorizing commitment of Cobb County local
match funding, in an amount not to exceed $532,168.00, for a GO! Transit
Capital Program grant application with the State Road and Tollway
Authority for transit capital funding assistance for the unified regional bus
stop signage and amenities project, to be submitted by the Atlanta
Regional Commission on behalf of regional transit operators.

PUBLIC SERVICES AGENCY


Elections and Registration
6K.

AUTHORIZATION OF CHANGES TO PRECINCT BOUNDARIES


DUE TO RECENT ANNEXATIONS IN MARIETTA 6A, POWDER
SPRINGS 1A, SMYRNA 3A AND SMYRNA 7A TO BE IN EFFECT
APRIL 18, 2016 - ELECTIONS AND REGISTRATION
To authorize the following changes to the existing precinct boundary
lines, due to recent annexations in Marietta 6A, Powder Springs 1A,
Smyrna 3A and Smyrna 7A to be in effect April 18, 2016 .
MARIETTA 6A:
Property located at 770, 780, 786, and 790 Powers Ferry Road consisting
of 3.17 acres; Land District 17, Land Lot 796, Parcels 26, 27, 39, and 38
respectively.
POWDER SPRINGS 1A:
Property located at 4511 Brownsville Road consisting of 3.96 acres; Land
District 19, Land Lot 1046, Parcel 8.
SMYRNA 3A:
Property located at 1423 Hawthorne Avenue consisting of .18 acres; Land
District 17, Land Lot 562, Parcel 47.
Property located at 2808 Madison Street consisting of .25 acres; Land
District 17, Land Lot 632, Parcel 70.
SMYRNA 7A:
Property located at 1289 Pebblebrook Road consisting of 1.14 acres; Land
District 17, Land Lot 539, Parcel 25.
Property located at 1880, 1890, and 1900 Watkins Road consisting of .70
acres; Land District 17, Land Lot 684, Parcels 16, 17, and 18 respectively.

Page 105 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 8
6.

CONSENT AGENDA (CONT.)


PUBLIC SERVICES AGENCY
Parks, Recreation and Cultural Affairs
6L.

APPROVAL OF A ONE YEAR EXTENSION TO THE FELLTON


PROPERTY
CARETAKER
AGREEMENT WITH
ELLEN
SAVAGE FOR THE FELLTON PROPERTY - PARKS,
RECREATION AND CULTURAL AFFAIRS
To approve a one (1) year extension to the Fellton Property Caretaker
Agreement with Ellen Savage, in an amount not to exceed $15,600.00, to
continue to serve as caretaker for the Fellton Property, beginning February
1, 2016 through January 31, 2017; and further authorize the County
Manager to execute the necessary documents.
Funding is available in the Parks Operating Budget as follows:
010-105-3200-3319-6326

6M.

$15,600.00

APPROVAL OF CONTRACT WITH LEATHERWOOD, INC. FOR


DESIGN, PERMITTING AND CONSTRUCTION SERVICES AT
VIOLET F. STOUT PARK - PARKS, RECREATION AND
CULTURAL AFFAIRS
To approve a contract with Leatherwood, Inc., in an amount not to exceed
$125,480.00, for design, permitting and construction services related to
the historical restoration of a barn structure at Violet F. Stout Park, to be
funded by the Violet F. Stout Trust; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.
Funding is available in the Violet F. Stout Trust Fund as follows:
010-105-0950

$125,480.00

SUPPORT SERVICES AGENCY


Purchasing
6N.

AUTHORIZATION OF THE PURCHASING DIRECTOR TO


CONDUCT A PUBLIC SALE OF USED AND OBSOLETE
EQUIPMENT AND MATERIALS CURRENTLY BEING STORED
AT THE SURPLUS PROPERTY STORAGE FACILITY LOCATED
AT 57 WADDELL STREET PURCHASING
To authorize the Purchasing Director to conduct a public sale of used and
obsolete equipment and materials currently being stored at the Surplus
Property Facility located at 57 Waddell Street.

Page 106 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 9
6.

CONSENT AGENDA (CONT.)


PUBLIC SAFETY AGENCY
Fire & Emergency Services
6O.

AUTHORIZATION TO ACCEPT A DONATION FROM THE


GEORGIA FIREFIGHTERS BURN FOUNDATION, INC. FOR
FIRE AND LIFE SAFETY EDUCATION AND PREVENTION
PROGRAMS AND SUPPLIES
FIRE
&
EMERGENCY
SERVICES
To authorize the acceptance of a donation from the Georgia Firefighters
Burn Foundation, Inc., in the amount of $6,612.45, for Fire and Life
Safety Education and Prevention programs and supplies; and further
authorize the corresponding budget transactions.
Appropriate receipt of revenue as follows:

6P.

Increase Revenue:
270-130-G264-4506
(Other Local Revenue)

$6,612.45

Increase Expenditure:
270-130-G264-6155
(Educational Materials & Supplies)

$6,612.45

AUTHORIZATION OF A DONATION OF SURPLUS FIRE


PROTECTIVE EQUIPMENT TO THE TERRY FARRELL
FIREFIGHTERS FUND - FIRE & EMERGENCY SERVICES
To authorize a donation of surplus fire protective equipment to the Terry
Farrell Firefighters Fund.

COMMUNITY DEVELOPMENT AGENCY


Business License
6Q.

AFFIRMATION OF DECISION BY THE LICENSE REVIEW


BOARD REGARDING AN ALCOHOL WORK PERMIT FOR MR.
JOSEPH STEPHENS - BUSINESS LICENSE DIVISION
To affirm the January 21, 2016 decision by the License Review Board to
approve the alcoholic beverage work permit for Joseph Stephens at BP
Gas Station, 575 Barrett Pkwy. Kennesaw, GA 30144.

6R.

WITHDRAWAL OF REQUEST FOR AFFIRMATION OF


DECISION BY THE LICENSE REVIEW BOARD REGARDING
AN ALCOHOL WORK PERMIT FOR MS. CHRYSTA COBB BUSINESS LICENSE DIVISION
This agenda item was withdrawn from this agenda.

6S.

AFFIRMATION OF DECISION BY THE LICENSE REVIEW


BOARD REGARDING AN ALCOHOL WORK PERMIT FOR MS.
SAMANTHA HAMMOND - BUSINESS LICENSE DIVISION
To affirm the January 21, 2016 decision by the License Review Board to
approve the alcoholic beverage work permit for Samantha Hammond, at
Teds Montana Grill, 2500 Cobb Place Ln., Suite 210, Kennesaw, GA
30144.

Page 107 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 10
6.

CONSENT AGENDA (CONT.)


FINANCE
6T.

AUTHORIZATION OF THE ACCEPTANCE OF THE FY14


DISLOCATED WORKER PROGRAM LITERACY TO WORK
INITIATIVE GRANT FROM THE GEORGIA DEPARTMENT OF
ECONOMIC DEVELOPMENT, WORKFORCE DIVISION, FOR
COBB WORK, INC. TO PROVIDE INTEGRATED ACADEMIC
AND WORKFORCE DEVELOPMENT SERVICES TO ELIGIBLE
STUDENTS FINANCE
To authorize the acceptance of a grant award from the Georgia
Department of Economic Development, Workforce Division, for
CobbWorks, Inc. in the amount of a $95,000.00, to provide integrated
academic and workforce development services to fifty (50) targeted
students pursuing their general education diploma (GED) through the
FY2014 Dislocated Worker Literacy to Work Initiative; authorize the
corresponding budget transactions; and further authorize the Chairman
to execute the necessary documents.
Increase Revenue

6U.

270-120-WF14-4430
(Dislocated Worker Revenue)

$95,000.00

Increase Expenditures
276-120-WF14-WF14LWP-P
(Program-Dislocated Workers Literacy)

$85,500.00

276-120-WF14-WF14LWA
(Admin-Dislocated Worker Literacy)

$ 9,500.00

AUTHORIZATION OF THE ACCEPTANCE AND ALLOCATION


OF ADDITIONAL FUNDING FOR THE COMMUNITY SERVICES
BLOCK GRANT PROGRAM - FINANCE
To authorize the acceptance and allocation of additional funding for the
Community Services Block Grant program; authorize the necessary
budget transactions; and further authorize the Chairman to execute
necessary documents. A copy of the allocation of funds is attached and
made a part of these minutes.
Funding: The budget appropriations, shown in the allocations of funds
attachment, account for the additional funds in the amount of $113,031.04.

6V.

WITHDRAWAL OF REQUEST FOR APPROVAL OF


PROFESSIONAL SERVICES CONSULTING CONTRACT WITH
THE PENDLETON GROUP, LLC - FINANCE
This agenda item was withdrawn from this agenda.

6W.

ADOPTION OF RESOLUTION ADOPTING ALL BUDGET


AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS
DATE FINANCE
To adopt a resolution adopting all budget amendments set forth in agenda
items on this date. Said resolution is attached and made a part of these
minutes.

Page 108 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 11
6.

CONSENT AGENDA (CONT.)


DISTRICT ATTORNEY
6X.

AUTHORIZATION TO ACCEPT THE OFFICE ON VIOLENCE


AGAINST WOMEN FY15 SEXUAL ASSAULT JUSTICE
INITIATIVE GRANT, AUTHORIZATION TO CREATE TWO
NEW VICTIM ADVOCATE POSITIONS AND APPROVAL OF
CONTRACT WITH THE YWCA OF NORTHWEST GEORGIA
FOR COUNSELING SERVICES DISTRICT ATTORNEY
To authorize the acceptance of the Office on Violence Against Women
FY15 Sexual Assault Justice Initiative Grant in the amount of
$400,000.00; authorize the creation of two new Victim Advocate
positions: Pay Grade 41; approve a contract with the YWCA of
Northwest Georgia for counseling services; authorize the corresponding
budget and personnel transactions; and further authorize the Chairman to
execute the necessary documents.
Funding will be available with the following budget transfers:
Increase Revenue:
270-170-F016-4429
(US DOJ REVENUE)

$400,000.00

Increase Expenditure:
270-170-F016-6012
(Salaries)

$139,990.00

270-170-F016-6032
(Disability)

270-170-F016-6034
(FICA)

$ 10,708.00

270-170-F016-6036
(Medical)

$ 57,536.00

270-170-F016-6038
(Life Insurance)

270-170-F016-6044
(Retirement)

$ 20,000.00

270-170-F016-6052
(Workers Compensation)

1,836.00

270-170-F016-6054
(Dental)

1,566.00

270-170-F016-6326
(Professional Services)

$ 96,472.00

270-170-F016-6394
(Registration)

270-170-F016-6400
(Travel)

$ 61,528.00

270-170-F016-6438
(General Printing)

200.00

3,900.00

270-170-F016-8420
(Computer Equipment)
Page

109 of 192

504.00

560.00

5,200.00

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 12
6.

CONSENT AGENDA (CONT.)


COUNTY CLERK
6Y.

APPROVAL OF MINUTES COUNTY CLERK


To approve the minutes of the following meetings:
January 25, 2016 Special Called Meeting/Agenda Work Session
January 25, 2016 Special Called Meeting/1:30 Agenda Work Session
January 26, 2016 Regular Meeting of the Board

CONSENT VOTE: ADOPTED 5-0


7.

TRANSPORTATION AGENCY
Engineering
7A.

APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE


CONTRACT
WITH
GLOSSON
ENTERPRISES,
LLC
FOR SIDEWALK IMPROVEMENTS ON HICKS ROAD
TRANSPORTATION AGENCY
MOTION: Motion by Cupid, second by Birrell, to approve Change
Order No. 1 (final) to the contract with Glosson Enterprises, LLC, a
savings to the project in the amount of $56,679.46, for sidewalk
improvements on Hicks Road, Project No. D7110, MIS Contract No.
000365; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Funding: A savings to the 2005 SPLOST Transportation Improvements
Program Fund.
Decrease GAE 340021015402:
340-050-7507-D711-8762-D7110-C
(Turnkey Const.)

$2,446.46

A savings to the Water Systems SPLOST Projects-Relocate Lines


Adopted CIP Budget, with the following budget transfers:
Decrease GAE 510021015402:
510-500-5756-8260-W4257-C
(Construction)

$54,233.00

Transfer from:
Hicks Road Sidewalk
Construction
510-500-5756-8260-W4257-C

$54,233.00

Interest on Retainage
510-500-5756-6613-W4257-A

Meter Purchase Replacement


510-500-5756-8456-W4257-M

$ 2,000.00

Contingency
510-500-5756-8810-W4257-T

$ 1,600.00
Total $58,183.00

Transfer to:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z

Page
VOTE: ADOPTED 5-0

350.00

110 of 192

$58,183.00

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 13
7.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
7B.

APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE


CONTRACT
WITH
OHMSHIV
CONSTRUCTION,
LLC
FOR SIDEWALK IMPROVEMENTS ON EBENEZER ROAD TRANSPORTATION
MOTION: Motion by Birrell, second by Cupid to approve Change Order
No. 1 (final) to the contract with Ohmshiv Construction, LLC, a savings to
the project in the amount of $45,127.34, for sidewalk improvements on
Ebenezer Road, Project No. E7120, MIS Contract No. 000668; authorize
the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.
Funding: A savings to the 2011 SPLOST Transportation Improvements
Program Fund.
Decrease GAE 345072214801:
345-050-E007-E712-8762-E7120-C
(Turnkey Const.)

3.29

A savings to the Water Systems SPLOST Projects-Relocate Lines


Adopted CIP Budget, with the following budget transfers:
Decrease GAE 510072214801:
510-500-5756-8260-W4320-C
(Construction)

$45,124.05

Transfer from:
Ebenezer Road Sidewalks
Construction
510-500-5756-8260-W4320-C

$45,124.05

Interest on Retainage
510-500-5756-6613-W4320-A

900.00

Meter Purchase Replacement


510-500-5756-8456-W4320-M

500.00

Contingency
510-500-5756-8810-W4320-T

$ 4,100.00
Total $50,624.05

Transfer to:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z

$50,624.05

VOTE: ADOPTED 5-0


7C.

APPROVAL OF REVISED TRANSPORTATION ENHANCEMENT


MEMORANDUM OF UNDERSTANDING WITH THE GEORGIA
DEPARTMENT OF TRANSPORTATION FOR BIG SHANTY
ROAD SIDEWALK - TRANSPORTATION
MOTION: Motion by Birrell, second by Ott, to approve a revised
Transportation Enhancement Memorandum of Understanding with the
Georgia Department of Transportation (GDOT) for Big Shanty Road
Sidewalk, State P.I. No. 0010706, Cobb County Project No. D7280;
and authorize the Chairman to execute the necessary documents.
VOTE: ADOPTED 5-0
Page

111 of 192

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COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 14
8.

PUBLIC SERVICES AGENCY


Parks, Recreation, and Cultural Affairs
8A.

APPROVAL OF NOMINATION PROCESS AND TIMELINE FOR


PROPERTIES TO BE CONSIDERED FOR PURCHASE UNDER
THE REVISITED 2008 PARKS BOND PROGRAM - PARKS,
RECREATION, AND CULTURAL AFFAIRS
MOTION: Motion by Cupid, second by Ott, to approve the Nomination
Process and Timeline for properties to be considered for purchase under
the revisited 2008 Parks Bond Program.
VOTE: ADOPTED 5-0

8B.

APPROVAL OF CONTRACT WITH ALLSTAR LIGHTING &


ELECTRICAL SERVICE, INC. FOR LIGHTING AT THE COBB
COUNTY CIVIC CENTER, UNDER THE 2011 PARKS,
RECREATION AND CULTURAL AFFAIRS SPLOST PROGRAM
- PARKS, RECREATION, AND CULTURAL AFFAIRS
MOTION: Motion by Weatherford, second by Cupid, to approve a
contract with AllStar Lighting & Electrical Service, Inc., in an amount not
to exceed $129,160.00, for the installation of new light poles, light
fixtures, and related wiring and connections to illuminate the parking lot at
the Cobb County Civic Center, under the 2011 Parks, Recreation and
Cultural Affairs SPLOST Program; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.
Funding is available in the 2011 Parks, Recreation and Cultural Affairs
SPLOST fund as follows:
345-105-E050-EP 501 C-8110
(Civic Center)

$129,160.00

VOTE: ADOPTED 5-0


8C.

APPROVE FINAL CLOSEOUT SUPPLEMENTAL AGREEMENT


AND CHANGE ORDER NO. 1 TO THE CONTRACT WITH JHC
CORPORATION FOR REDEVELOPMENT AT RHYNE PARK,
UNDER THE 2011 PARKS, RECREATION AND CULTURAL
AFFAIRS SPLOST PROGRAM - PARKS, RECREATION, AND
CULTURAL AFFAIRS
MOTION: Motion by Ott, second by Birrell, to approve Final Closeout
Supplemental Agreement and Change Order Number 1 to the contract
with JHC Corporation, reducing the contract by $851.50 for a revised total
contract amount of $816,148.50, for construction services related to the
redevelopment of Rhyne Park, under the 2011 Parks, Recreation and
Cultural Affairs SPLOST Program; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.
Funding: This reflects a savings to the 2011 SPLOST P.A.R.K.S.
Improvement Program Fund. Funds will remain within the Rhyne Park
project.
Decrease GAE 345072214901:
345-105-E050 EP 513C-2050
(Rhyne Park)
VOTE: ADOPTED 5-0

Page 112 of 192

$851.50

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 15
8.

PUBLIC SERVICES AGENCY (CONT.)


Parks, Recreation, and Cultural Affairs (cont.)
8D.

APPROVAL OF CHANGE ORDER NO. 1 TO THE CONTRACT


WITH LOSE & ASSOCIATES, INC. FOR IMPROVEMENTS AT
WILD HORSE CREEK PARK UNDER THE 2011 PARKS,
RECREATION AND CULTURAL AFFAIRS SPLOST PROGRAM PARKS, RECREATION, AND CULTURAL AFFAIRS
MOTION: Motion by Cupid, second by Weatherford, to approve Change
Order No. 1 to the contract with Lose & Associates, Inc., increasing the
contract by $6,970.00 for a revised total contract amount of $140,170.00,
for professional design and construction administration services for
improvements at Wild Horse Creek Park under the 2011 Parks, Recreation
and Cultural Affairs SPLOST Program; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the
necessary documents.
Funding is available in the 2011 Parks, Recreation and Cultural Affairs
SPLOST fund as follows:
GAE: 345021114605:
345-105-E040-EP470 C-8722
(Wild Horse Field Renovation)

$6,970.00

VOTE: ADOPTED 5-0


Clerks Note: Chairman Lee announced there is a Non-Agenda Item that
needed to be added to this Agenda. Direction was given from the County
Attorney and the following Motions were made:
9.

APPROVAL TO ADD THE FOLLOWING TAB TO THIS AGENDA


FOR CONSIDERATION:
MOTION: Motion by Lee, second by Ott, to approve the addition of Tab
7A to this agenda for consideration:
VOTE: ADOPTED 5-0

10.

APPROVAL TO ADD THE FOLLOWING NON-AGENDA ITEM


8TO THIS AGENDA FOR CONSIDERATION:
MOTION: Motion by Lee, second by Ott, to approve the addition of the
following non-agenda item to this agenda for consideration:
TAB 7A, ITEM NO. 1 - HUMAN RESOURCES To authorize
settlement of workers compensation claim on behalf of Malcolm
Bethune.
VOTE: ADOPTED 5-0

Page 113 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 16
11.

HUMAN RESOURCES
11A.

AUTHORIZATION
OF
SETTLEMENT
OF
COMPENSATION CLAIM HUMAN RESOURCES

WORKERS

MOTION: Motion by Lee, second by Birrell, authorize settlement of the


Workers' Compensation claim SBWC 2015-007300 for Malcolm
Bethune pursuant to the direction and within the terms discussed in
Executive Session on January 11, 2016; and further authorize the Human
Resources Director and the Workers Compensation Administrator to
execute the necessary settlement documents.
VOTE: ADOPTED 5-0
12.

SUPPORT SERVICES AGENCY


Property Management
12A.

AUTHORIZATION OF THE SELECTION COMMITTEE TO


NEGOTIATE
SCOPE
AND
FEES
RELATED
TO
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE
NEW 2016 SPLOST POLICE HEADQUARTERS BUILDING AND
EVIDENCE UNIT, AND RATIFICATION OF THE USE OF THE
EVALUATION METHOD OF REQUEST FOR QUALIFICATIONS
INSTEAD OF REQUEST FOR PROPOSALS UTILIZING
SELECTION PROCESS 2 (COMPETITIVE PROPOSALS)
PROPERTY MANAGEMENT
MOTION: Motion by Weatherford, second by Cupid, to authorize the
Selection Committee to negotiate scope and fees related to architectural
and engineering services, beginning with the top ranked firm, for the new
2016 SPLOST Police Headquarters Building and Evidence Unit; and
ratify use of the evaluation method of Request for Qualifications instead
of Request for Proposals utilizing Selection Process 2 (Competitive
Proposals).
VOTE: ADOPTED 5-0

12B.

AUTHORIZATION OF THE SELECTION COMMITTEE TO


NEGOTIATE
SCOPE
AND
FEES
RELATED
TO
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE
NEW 2016 SPLOST PUBLIC SAFETY TRAINING CENTER, AND
RATIFICATION OF THE USE OF THE EVALUATION METHOD
OF REQUEST FOR QUALIFICATIONS INSTEAD OF REQUEST
FOR PROPOSALS UTILIZING SELECTION PROCESS 2
(COMPETITIVE PROPOSALS).
MOTION: Motion by Weatherford, second by Cupid, to authorize the
Selection Committee to negotiate scope and fees related to architectural
and engineering services, beginning with the top ranked firm, for the new
2016 SPLOST Public Safety Training Center; and ratify use of the
evaluation method of Request for Qualifications instead of Request for
Proposals utilizing Selection Process 2 (Competitive Proposals).
VOTE: ADOPTED 5-0

Page 114 of 192

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 17
13.

PUBLIC SAFETY AGENCY


Administration
13A.

AUTHORIZATION OF ADVERTISEMENT AND SOLICITATION


OF SEALED BIDS FROM INTERESTED PARTIES FOR AN
EMERGENCY NOTIFICATION SYSTEM - PUBLIC SAFETY
AGENCY
MOTION: Motion by Weatherford, second by Cupid, to authorize the
advertisement and solicitation of sealed bids from interested parties for an
Emergency Notification System.
VOTE: ADOPTED 5-0

13B.

AUTHORIZATION OF ADVERTISEMENT AND SOLICITATION


OF SEALED BIDS FROM INTERESTED PARTIES FOR A
PUBLIC SAFETY STUDY PUBLIC SAFETY AGENCY
MOTION: Motion by Weatherford, second by Lee, to authorize the
advertisement and solicitation of sealed bids from interested parties for a
Public Safety Study.
VOTE: ADOPTED 5-0

13C.

AUTHORIZATION OF PURCHASE OF ADDITIONAL BODY


CAMERAS PUBLIC SAFETY AGENCY
MOTION: Motion by Weatherford, second by Lee, to authorize the
purchase of additional body cameras, in the amount of $106,607.10, for
expansion of the current body camera program; authorize the
corresponding budget transfer; and further authorize the Chairman to
sign the necessary documents.
Funding is available in the grant fund with the following transfer:
Transfer from:
270-130-GR46-8820
Undesignated Contingency

$106,607.10

Transfer to:
270-130-GR46-6258
Accountable Equipment

$106,607.10

VOTE: ADOPTED 5-0


14.

FINANCE
14A.

AUTHORIZATION OF PURCHASE OF PUBLIC SAFETY


VEHICLES UNDER THE 2016 SPLOST AND APPROVAL OF THE
MOST QUALIFIED VENDOR FOR THE LEASE PURCHASE OF
SAID VEHICLES - FINANCE
MOTION: Motion by Lee, second by Cupid, to authorize the purchase of
public safety vehicles in an amount not to exceed $8.8 million; authorize
the acceptance of the capital lease with Bank of America in an amount not
to exceed $8.8 million, authorize the corresponding budget transfer; and
further authorize the Chairman to execute the necessary documents.
Vehicle Purchase (Available)
347-130-X106-8605

$8,800,000.00

Lease Proceeds (Needs to be set up)


347-130-X106-4919

$9,148,648.00

Debt Service (Needs to be set up)


347-130-X106-6791
347-130-X106-6972

$ 8,800,00.00
$ 348,648.00

Page 115 of 192

VOTE: ADOPTED 5-0

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 18
15.

COMMUNITY DEVELOPMENT HEARINGS


15A.

CONDUCT OF APPEAL HEARING FOR CONSIDERATION OF


COBB COUNTY ALCOHOLIC BEVERAGE WORK PERMIT FOR
KIMBERLY JOHNSON COMMUNITY DEVELOPMENT
The Appeal Hearing for Ms. Kimberly Johnson was opened regarding the
denial of his application for an Alcohol Beverage Work Permit
Mr. Sam Hensley, Jr., attorney for the Business License Division and the
License Review Board, provided opening remarks and background
information.
Mr. Hensley swore in those expected to testify and called Sgt. Bonnie
Smith, Cobb County Police Department, for questioning. Ms. Johnson did
not question Sgt. Smith.
Mr. Hensley questioned Ms. Johnson.
Discussions ensued and the following Motion was made:
MOTION: Motion by Birrell, second by Ott, to overturn the January 7,
2016 decision of the License Review Board, and approve the Alcohol
Beverage Work Permit for Ms. Kimberly Johnson.
VOTE: ADOPTED 5-0

15B.

CONDUCT OF APPEAL HEARING TO DETERMINE IF DUE


CAUSE EXISTS TO DENY THE COBB COUNTY BEER, WINE
AND SUNDAY SALES PACKAGE LICENSE FOR RM
PETROLEUM, INC. D/B/A SHELL FOOD MART, DEKSHA
PATEL, LICENSEE - BUSINESS LICENSE DIVISION
The Appeal Hearing was opened to determine if due cause exists to deny
the liquor, beer, wine, and Sunday sales package licenses for for RM
Petroleum, Inc. d/b/a Shell Food Mart, located at 1355 Blair Bridge Rd.,
Suite 200, Austell, Georgia 30168, Deksha Patel, licensee.
Mr. Sam Hensley, Jr., attorney for the Business License Division and the
License Review Board, provided opening remarks and read Cobb County
Code section 6-124, distance requirement, into the record. Mr. Taylor
Harper attorney for Shell Food Mart provided opening remarks.
Mr. Hensley swore in those persons expected to testify and called Ms.
Sandra Richardson, Business License Division Manager, for questioning
and submitted written objections letters, labeled Exhibit CC-1, which is on
file in the Office of the County Clerk.. Mr. Harper also questioned Ms.
Richardson.
Commissioner Weatherford, Commissioner Ott, and Commissioner Birrell
questioned Ms. Richardson.
Mr. Harper called Ms. Deksha Patel for questioning and submitted
Exhibits labeled RM-1, RM2, RM3, RM-4, RM-5, RM6, RM7, and
RM-8, which is on file in the Office of the County Clerk. Mr. Hensley
questioned Ms. Patel.
Mr. Harper provided closing remarks.
remarks.

Mr. Hensley provided closing

MOTION: Motion by Cupid, second by Ott, to uphold the decision by


the License Review Board to deny Cobb County beer, wine, and Sunday
sales package licenses for for for RM Petroleum, Inc. d/b/a Shell Food
Mart, located at 1355 Blair Bridge Rd., Suite 200, Austell, Georgia 30168,
Deksha Patel, licensee.
VOTE: ADOPTED 4-1, Commissioner Weatherford opposed

Page 116 of 192

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COBB COUNTY BOARD OF COMMISSIONERS
FEBRUARY 9, 2016
PAGE 19
ADJOURNMENT
The meeting was adjourned at 12:07 p.m.

____________________________________________
Angela Cunningham
Deputy County Clerk
Cobb County Board of Commissioners

Page 117 of 192

COBB COUNTY FINANCE


REGULAR AGENDA COVER
REGULAR MEETING OF FEBRUARY 23, 2016
ITEM
NO.

Finance
1

To authorize the increase of 2011 SPLOST budgets for County departments based on
excess collection of revenues above the projected amounts.

To approve a professional services consulting contract with The Pendleton Group,


LLC.

Page 118 of 192

Agenda Item Number. 1

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

James Pehrson, CPA, Director/Comptroller


This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller

DATE:

February 23, 2016

PURPOSE
To authorize the increase of 2011 SPLOST budgets for County departments based on excess
collection of revenues above the projected amounts.

BACKGROUND
The 2011 SPLOST began on January 1, 2012 and original budgets for County departments were
established based on the projected revenue collections. The current revenue collections of 2011
SPLOST revenues have exceeded the overall budgeted collections previously allocated to
County departments by $26,323,300 (adjusted for indirect costs).
The County Manager has met with County departments to determine how to best allocate the
appropriation of these excess collections. In order to allocate these excess collections, an
adjustment must be made to the various departmental budgets to effect the appropriation.
Based on those discussions, the following appropriations are recommended:
DOT
DOT
DOT
DOT
DOT

Local Match Federal/State Grants (Current)


Local Match Federal/State Grants (Future)
(NON - 5307 FUNDS)
Sidewalks
Resurfacing
Traffic Signals

Parks Civic Center Renovation and Upgrades

$ 5,000,000.00
$ 5,000,000.00
$ 2,000,000.00
$ 4,000,000.00
$ 1,000,000.00
$

500,000.00

Page 119 of 192

Comm. Dist.
All

Agenda Item Number. 1

Parks PRCA Complex Renovation and Upgrades


$ 1,000,000.00
Parks Paving Improvements - Parking Lots/Access Roads $ 2,250,000.00
Public Safety
Library
Library
Library

Interior and Exterior Renovations

Radio Frequency Identification


Central Library
Interior and Exterior Renovations

309,300.00

$ 1,500,000.00
$ 3,200,000.00
$
64,000.00

Senior Services North Cobb Senior Center Expansion


Total Appropriation

500,000.00

$26,323,300.00

FUNDING
DOT
Increase Revenue:
345-050-E000-4250 (Sales Tax)
Increase Expenditure: TBD

$17,000,000.00
$17,000,000.00

Parks
Increase Revenue:
345-105-E065-4250 (Sales Tax)
Increase Expenditure: TBD

$ 3,750,000.00
$ 3,750,000.00

Facilities*
Increase Revenue:
345-110-E085-4250 (Sales Tax)
Increase Expenditure: TBD

$ 5,573,300.00
$ 5,573,300.00

*Public Safety; Library; Senior Services amounts are appropriated in Facilities due to the nature
of the projects.

RECOMMENDATION
The Board of Commissioners authorize the increase of 2011 SPLOST budgets for County
departments based on excess collection of revenues above the projected amounts.

Page 120 of 192

Agenda Item Number. 2

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

James Pehrson, CPA, Director/Comptroller


This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller

DATE:

February 23, 2016

PURPOSE
To approve a professional services consulting contract with The Pendleton Group, LLC.

BACKGROUND
On January 12, 2016, the Cobb County Board of Commissioners approved the ranking of
qualified firms to provide professional consulting services to aid the county in conducting a
comprehensive analysis of its current economic development processes and practices and
authorized staff to enter into negotiations with the top ranked firm.The top ranked firm as
determined by the Selection Committee for this project was The Pendleton Group, LLC.
Staff has completed contract negotiations with The Pendleton Group which describe in detail the
terms under which these professional services are to be provided and include among other
things, a Scope of Work, compensation terms, and a schedule for completing tasks for this
project.We are pleased to provide for your consideration the attached final draft of the contract.

FUNDING
Funding will be available with the following transfer:
Transfer From
010-015-0145-8820 (Undesignated Contingency)

$50,000.00

Transfer To
010-055-0800-6326 (Professional Services)

$50,000.00
Page 121 of 192

Comm. Dist.
All

Agenda Item Number. 2

RECOMMENDATION
The Board of Commissioners approve a contract with The Pendleton Group, LLC in an amount
not to exceed $50,000; and authorized the County Manager to execute the necessary documents.
UNDER SEPARATE COVER
Final Pendleton Contract

Page 122 of 192

COBB COUNTY TRANSPORTATION AGENCY


REGULAR AGENDA COVER
REGULAR MEETING OF FEBRUARY 23, 2016
ITEM
NO.

Administration
1

To approve the proposed revised budget and schedule for the 2011 Transportation
Improvements Program, funded primarily by the 2011 Special Purpose Local Option
Sales Tax.
Engineering

To approve a contract with C.W. Matthews Contracting Company, Inc., for


construction of Cobb Parkway/US41 at Windy Ridge Parkway, State P.I. No. 0013962,
Cobb County Project No. E4150; Cobb Parkway/US41 at I-285 Eastbound Off-Ramp,
State P.I. No. 0013964, Cobb County Project No. E4160; and Cobb Parkway/US41 at
I-285 Westbound Off-Ramp and Spring Road/Circle 75 Parkway, State P.I. No.
0013961, Cobb County Project No. X2403, MIS Contract No. 000898.

To approve Change Order No. 1 (final) to the contract with World Fiber Technologies,
Inc., for Traffic Signals-Cabinet Upgrades, Project No. E5040, MIS Contract No.
000844.

To approve the three most qualified firms for engineering design services of Dallas
Highway at Lost Mountain Road/Mars Hill Road, Project No. X2305.

To approve the three most qualified firms for engineering design services of Post Oak
Tritt Road at Hembree Road, Project No. X2311.

To approve the three most qualified firms for engineering design services of Windy Hill
Road/Terrell Mill Road Connector, Project No. X2401.

To approve the three most qualified firms for engineering design services of
Cumberland Area Traffic Cameras and Dynamic Message Signs, Project No. X2507.

To approve an Intergovernmental Agreement with Cobb County School District


for construction of school zone safety and operational improvements at Pope High
School on Hembree Road, Project Nos. D8180/E8030.

To approve an Intergovernmental Agreement with Cobb County School District for


construction of school zone safety and operational improvements on Old Stilesboro
Road at Picketts Mill Elementary School, Project No. E8100.

Page 123 of 192

Agenda Item Number. 1

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve the proposed revised budget and schedule for the 2011 Transportation
Improvements Program, funded primarily by the 2011 Special Purpose Local Option Sales Tax.

BACKGROUND
The 2011 SPLOST Transportation Improvements Program (TIP) was adopted by the Board of
Commissioners on December 14, 2010, and approved by the voters of Cobb County on March
15, 2011.
On October 27, 1992, the Board of Commissioners approved the Budget Variance Procedure for
the TIP. This procedure requires a budget for each project by phase of work as follows:
Engineering, Right-of-Way, Construction, Utilities, and Miscellaneous. Additionally, expenses
within a project cannot be authorized for payment above the approved project budget without
Board approval for the transfer of additional budget funds from another source. All budget
transfers within the TIP will be accomplished in compliance with these established procedures.
On December 6, 2011, the Board adopted the initial budget and schedule for the 2011 SPLOST
TIP. On July 24, 2012, October 22, 2013, and October 14, 2014, the Board approved
adjustments to the 2011 SPLOST TIP budget and schedule.
The proposed revised budget for the 2011 SPLOST TIP includes all projects approved at the
inception of the program, all previous Board approved/new budget transfers and adjustments to
various projects, and will be funded primarily with 2011 SPLOST revenues and interest.
Other funding sources include the Georgia Department of Transportation (GDOT), the
Cumberland Community Improvement District, the Town Center Area Community
Improvement District, and miscellaneous revenues.
Page 124 of 192

Comm. Dist.
All

Agenda Item Number. 1

This proposed budget revision represents an increase to the 2011 SPLOST TIP in the amount of
$27,622,811.00 which is due to the appropriation of SPLOST revenue over projections, GDOT
revenue commitments for projects selected to alleviate congestion and improve mobility in
the northwest corridor, and the recognition of revenues which have been received for interest
earnings and miscellaneous revenue sources.

FUNDING
Available in the 2011 SPLOST Transportation Improvements Program (TIP) Fund per the
adjustments in the attached 2011 SPLOST TIP Budget and Schedule.

RECOMMENDATION
The Board of Commissioners approve the proposed revised budget and schedule for the 2011
Transportation Improvements Program (TIP), funded primarily by the 2011 Special Purpose
Local Option Sales Tax (SPLOST); and authorize the corresponding budget transactions.
UNDER SEPARATE COVER
2011 SPLOST TIP Budget and Schedule

Page 125 of 192

Agenda Item Number. 2

Cobb County
Department of Transportation

Comm. Dist.

Jim Wilgus, Interim Director


1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve a contract with C.W. Matthews Contracting Company, Inc., for construction of Cobb
Parkway/US41 at Windy Ridge Parkway, State P.I. No. 0013962, Cobb County Project No.
E4150; Cobb Parkway/US41 at I-285 Eastbound Off-Ramp, State P.I. No. 0013964, Cobb County
Project No. E4160; and Cobb Parkway/US41 at I-285 Westbound Off-Ramp and Spring
Road/Circle 75 Parkway, State P.I. No. 0013961, Cobb County Project No. X2403, MIS Contract
No. 000898.

BACKGROUND
Cobb Parkway/US41 at Windy Ridge Parkway is an approved thoroughfare improvements project
in the 2011 SPLOST Transportation Improvements Program (TIP). The project consists
of intersection improvements which include extending the left turn lanes from southbound Cobb
Parkway/US41 to eastbound Windy Ridge Parkway.
Cobb Parkway/US41 at I-285 Eastbound Off-Ramp is an approved thoroughfare improvements
project in the 2011 SPLOST TIP. The project consists of intersection improvements which include
widening the existing shoulder of the I-285 off-ramp to create a third right turn lane.
Cobb Parkway/US41 at I-285 Westbound Off-Ramp and Spring Road/Circle 75 Parkway is an
approved thoroughfare and mobility improvements project in the 2016 SPLOST TIP. The project
consists of operational improvements which include widening the existing dual left turn lanes from
northbound Cobb Parkway to westbound Spring Road to create triple left turn lanes. The turn lanes
on the I-285 westbound ramp will be lengthened, and an additional barrier separated turn lane from
the I-285 westbound off-ramp to Circle 75 Parkway will be added. The project also includes
construction of 8-foot wide to 12-foot wide sidewalks.
The Invitation to Bid was advertised in the Marietta Daily Journal on January 1, 8, 15, and 22,
2016. Bids were received on January 28, 2016, from the following companies:
Page 126 of 192

Agenda Item Number. 2

Company

Bid Amount

C.W. Matthews Contracting Company, Inc.

$7,318,485.24

Vertical Earth, Inc.

$7,336,036.59

Baldwin Paving Company, Inc.

$7,934,670.23

The low bid of $7,318,485.24 from C.W. Matthews Contracting Company, Inc., was reviewed and
found to be reasonable and responsive. Bid tabulation consisted of $7,007,130.24 in roadway costs
and $311,355.00 in Water System costs. The completion date for this project is March 15, 2017.

FUNDING
Available in the 2011 SPLOST Transportation Improvements Program Fund, with the following
budget transfers:
Transfer from:

Transfer to:

345-050-E004-E415-8761-E4150-C (Preliminary Est.)

$613,227.91

345-050-E004-E416-8761-E4160-C (Preliminary Est.)

$514,618.96

345-050-E004-E415-8762-E4150-C (Turnkey Const.)

$613,227.91

345-050-E004-E416-8762-E4160-C (Turnkey Const.)

$514,618.96

Available in the 2016 SPLOST Transportation Improvements Program Fund, with the following
budget transfers:
Transfer from:

Transfer to:

347-050-X240-X240-8761-X2403-C (Preliminary Est.)

$4,700,000.00

347-050-X240-X240-8761-X2409-C (Preliminary Est.)

$1,179,283.37

347-050-X240-X240-8762-X2403-C (Turnkey Const.)

$5,879,283.37

Available in the Water Systems SPLOST Projects-Relocate Lines Adopted CIP Budget, with the
following budget transfers:
Transfer from:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z
Transfer to:
Cobb Parkway at Circle 75 Parkway and I-285 Right Turn Lane

$320,145.00

Construction

510-500-5756-8260-W4342-C

$311,355.00

Interest on Retainage

510-500-5756-6613-W4342-A

$ 1,560.00

Materials and Supplies

510-500-5756-8456-W4342-M

$ 1,000.00

Contingency

510-500-5756-8810-W4342-T

$ 6,230.00

Total:

$320,145.00
Page 127 of 192

Agenda Item Number. 2

RECOMMENDATION
The Board of Commissioners approve a contract with C.W. Matthews Contracting Company, Inc.,
in an amount not to exceed $7,318,485.24, for construction of Cobb Parkway/US41 at Windy
Ridge Parkway, State P.I. No. 0013962, Cobb County Project No. E4150; Cobb Parkway/US41 at
I-285 Eastbound Off-Ramp, State P.I. No. 0013964, Cobb County Project No. E4160; and Cobb
Parkway/US41 at I-285 Westbound Off-Ramp and Spring Road/Circle 75 Parkway, State P.I. No.
0013961, Cobb County Project No. X2403, MIS Contract No. 000898; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map

Page 128 of 192

LOCATION MAP

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Cobb County
Department of Transportation

Notes: Commissioner District 2:

PROJECT:
Cobb Parkway
Projects No. E4150, E4160 and X2403

Page 129 of 192

DATE:
February 23, 2016

Agenda Item Number. 3

Cobb County
Department of Transportation
Jim Wilgus, Interim Director

Comm. Dist.
All

1890 County Services Parkway


Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve Change Order No. 1 (final) to the contract with World Fiber Technologies, Inc., for Traffic SignalsCabinet Upgrades, Project No. E5040, MIS Contract No. 000844.

BACKGROUND
Traffic Signals is an approved project in the Traffic Management, Traffic Signal Timing and Planning Component of
the 2011 SPLOST Transportation Improvements Program.
The scope of this project included upgrading traffic signal cabinets at 25 intersections.
On April 14, 2015, the Board of Commissioners approved a contract with World Fiber Technologies, Inc., for Traffic
Signals-Cabinet Upgrades.
Details for action requested are as follows:
Upgrades are complete and Change Order No. 1 (final) to the contract with World Fiber Technologies, Inc., a savings
to the project of $30,632.85, is requested due to variations between the original and final plan quantities. These are
the final changes necessary to close this contract with World Fiber Technologies, Inc.
Original Contract

$140,025.36

Change Order No. 1 (final)

($ 30,632.85)

Revised Contract

$109,392.51

Page 130 of 192

Agenda Item Number. 3

FUNDING
A savings to the 2011 SPLOST Transportation Improvements Program Fund.
Decrease GAE 345041415504:

345-050-E005-E504-8771-E5040-C (Signalization Const.)

$30,632.85

RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 (final) to the contract with World Fiber Technologies,
Inc., a savings to the project in the amount of $30,632.85, for Traffic Signals-Cabinet Upgrades, Project No. E5040,
MIS Contract No. 000844; and authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map

Page 131 of 192

LOCATION MAP
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PROJECT:
Cobb County
Department of Transportation Traffic Signal Cabinet Upgrades

Notes: Commission Districts: All

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[
Page 132 of 192

Agenda Item Number. 4

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve the three most qualified firms for engineering design services of Dallas Highway at
Lost Mountain Road/Mars Hill Road, Project No. X2305.

BACKGROUND
Dallas Highway at Lost Mountain Road/Mars Hill Road is an approved intersection
improvements project in the 2016 SPLOST Transportation Improvements Program (TIP).
The project consists of intersection safety and operational improvements which will include turn
lane modifications (additions, reassigned lanes, and a potential drop lane). Commercial access
modifications along Mars Hill Road and Lost Mountain Road will also be included.
On October 27, 2015, the Board of Commissioners authorized the advertisement for and
conduct of a public hearing prior to expending more than $100,000.00 to perform engineering
design services for various projects in the 2016 SPLOST TIP, and also authorized
the Department to issue a Request for Proposals (RFP) to procure these services. Dallas
Highway at Lost Mountain Road/Mars Hill Road was one of the approved projects. Notice of
Public Hearing was advertised in the Marietta Daily Journal on November 6, 13, and 20, 2015.
The public hearing was held on November 24, 2015.
The RFP was advertised in the Marietta Daily Journal on December 18 and 25, 2015, and on
January 1 and 8, 2016, in accordance with Selection Process 1 (Competitive Negotiations) in the
Policy for the Procurement of Professional Services, as amended by the Board on November 25,
2014. Proposals were received on January 14, 2016, with eight firms responding.

Page 133 of 192

Comm. Dist.
1

Agenda Item Number. 4

The following individuals served on the selection committee for this project: Jason
Gaines, Community Development; Eric Olson, Water Department; Benjamin Brumbeloe,
P.A.R.K.S.; Jim Martinez, Department of Transportation; and Kelly Patrick, Department of
Transportation. Additionally, Michael Francis, Preconstruction Engineer with the Department of
Transportation, served as Technical Advisor to the selection committee.
The selection committee reviewed the proposals, and ranked the firms in each of the required
component areas based on their understanding of the project, proposed staffing, level of
experience and past performance, project approach, availability, and financial stability.
The committee recommends the top three qualified firms to be ranked, in order, as follows:
Kimley-Horn and Associates, Inc.
Southeastern Engineering, Inc.
Lowe Engineers, LLC
Once the final scope of services and fees has been negotiated, the Department will present an
agenda item to the Board requesting approval of a contract with the selected firm.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve the recommended ranking of the three most qualified
firms for engineering design services of Dallas Highway at Lost Mountain Road/Mars Hill
Road, Project X2305; and authorize negotiations for final scope of services and fees beginning
with the top-ranked firm, Kimley-Horn and Associates, Inc., utilizing Selection Process 1
(Competitive Negotiations).

ATTACHMENTS
Location Map

Page 134 of 192

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Page 135 of 192

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PROJECT:
Cobb County
Department of Transportation Dallas Highway (SR 120) at

Notes: Commission District 1

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February 23, 2016

Agenda Item Number. 5

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve the three most qualified firms for engineering design services of Post Oak Tritt
Road at Hembree Road, Project No. X2311.

BACKGROUND
Post Oak Tritt Road at Hembree Road is an approved intersection improvements project in the
2016 SPLOST Transportation Improvements Program (TIP).
The project consists of intersection improvements to potentially include reconfiguration of
turn/travel lanes and the existing traffic signal or construction of a roundabout.
On October 27, 2015, the Board of Commissioners authorized the advertisement for and
conduct of a public hearing prior to expending more than $100,000.00 to perform engineering
design services for various projects in the 2016 SPLOST TIP, and also authorized
the Department to issue a Request for Proposals (RFP) to procure these services. Post Oak Tritt
Road at Hembree Road was one of the approved projects. Notice of Public Hearing was
advertised in the Marietta Daily Journal on November 6, 13, and 20, 2015. The public hearing
was held on November 24, 2015.
The RFP was advertised in the Marietta Daily Journal on December 18 and 25, 2015, and on
January 1 and 8, 2016, in accordance with Selection Process 1 (Competitive Negotiations) in the
Policy for the Procurement of Professional Services, as amended by the Board on November 25,
2014. Proposals were received on January 14, 2016, with fifteen firms responding.

Page 136 of 192

Comm. Dist.
3

Agenda Item Number. 5

The following individuals served on the selection committee for this project: Philip Westbrook,
Planner III, Community Development; David Breaden, Engineer IV, Water Department; Darryl
Bufford, Project Manager, Property Management; Russ Ford, Engineer III, Department of
Transportation; and Ana Fraundorf, Engineer II, Department of Transportation. Additionally,
Michael Francis, Preconstruction Engineer with the Department of Transportation, served as
Technical Advisor to the selection committee.
The selection committee reviewed the proposals, and ranked the firms in each of the required
component areas based on their understanding of the project, proposed staffing, level of
experience and past performance, project approach, availability, and financial stability.
The committee recommends the top three qualified firms to be ranked, in order, as follows:
Mulkey Engineers & Consultants
Southeastern Engineering, Inc.
Kimley-Horn and Associates, Inc.
Once the final scope of services and fees has been negotiated, the Department will present an
agenda item to the Board requesting approval of a contract with the selected firm.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve the recommended ranking of the three most qualified
firms for engineering design services of Post Oak Tritt Road at Hembree Road, Project X2311;
and authorize negotiations for final scope of services and fees beginning with the top-ranked
firm, Mulkey Engineers & Consultants, utilizing Selection Process 1 (Competitive
Negotiations).

ATTACHMENTS
Location Map

Page 137 of 192

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LASSITER RD
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Page 138 of 192

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PROJECT:
Cobb County
Department of Transportation Post Oak Tritt Road at

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February 23, 2016

SL E
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DR

RD

Agenda Item Number. 6

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve the three most qualified firms for engineering design services of Windy Hill
Road/Terrell Mill Road Connector, Project No. X2401.

BACKGROUND
Windy Hill Road/Terrell Mill Road Connector is an approved intersection improvements project
in the 2016 SPLOST Transportation Improvements Program (TIP).
The project consists of a proposed new thoroughfare between Windy Hill Road and Terrell Mill
Road, approximately 0.80 miles in length. The project will begin at the intersection of Windy
Hill Road and Spectrum Circle, and continue north to the intersection of Terrell Mill Road and
Bentley Road. The proposed cross-section will be a four-lane road with a raised center median,
sidewalk, and multi-use trail.
On October 27, 2015, the Board of Commissioners authorized the advertisement for and
conduct of a public hearing prior to expending more than $100,000.00 to perform engineering
design services for various projects in the 2016 SPLOST TIP, and also authorized
the Department to issue a Request for Proposals (RFP) to procure these services. Windy Hill
Road/Terrell Mill Road Connector was one of the approved projects. Notice of Public Hearing
was advertised in the Marietta Daily Journal on November 6, 13, and 20, 2015. The public
hearing was held on November 24, 2015.
The RFP was advertised in the Marietta Daily Journal on December 18 and 25, 2015, and on
January 1 and 8, 2016, in accordance with Selection Process 1 (Competitive Negotiations) in the
Policy for the Procurement of Professional Services, as amended by the Board on November 25,
2014. Proposals were received on January 14, 2016, with eight firms responding.
Page 139 of 192

Comm. Dist.
2

Agenda Item Number. 6

The following individuals served on the selection committee for this project: Judy Jones,
Deputy Director, Water Department; Tom Bills, Program Manager, P.A.R.K.S.; Kyethea Clark,
Director of Operations, Cumberland Community Improvement District; Drew Raessler,
Engineer IV, Department of Transportation; and Jane Stricklin, Development Services Manager,
Department of Transportation. Additionally, Michael Francis, Preconstruction Engineer with the
Department of Transportation, served as Technical Advisor to the selection committee.
The selection committee reviewed the proposals, and ranked the firms in each of the required
component areas based on their understanding of the project, proposed staffing, level of
experience and past performance, project approach, availability, and financial stability.
The committee recommends the top three qualified firms to be ranked, in order, as follows:
HNTB Corporation
Gresham Smith and Partners
Heath & Lineback Engineers, Inc.
Once the final scope of services and fees has been negotiated, the Department will present an
agenda item to the Board requesting approval of a contract with the selected firm.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve the recommended ranking of the three most qualified
firms for engineering design services of Windy Hill Road/Terrell Mill Road Connector, Project
X2401; and authorize negotiations for final scope of services and fees beginning with the topranked firm, HNTB Corporation, utilizing Selection Process 1 (Competitive Negotiations).

ATTACHMENTS
Location Map

Page 140 of 192

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PROJECT:
Cobb County
Department of Transportation Windy Hill Road/

85

February 23, 2016

Terrell Mill Road Connector


Project No. X2401

Notes: Commission District 2

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Page 141 of 192

Agenda Item Number. 7

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve the three most qualified firms for engineering design services of Cumberland Area
Traffic Cameras and Dynamic Message Signs, Project No. X2507.

BACKGROUND
Cumberland Area Traffic Cameras and Dynamic Message Signs is an approved project in the
Traffic Management, Traffic Signal Timing, and Planning Component of the 2016 SPLOST
Transportation Improvements Program (TIP).
The project will add Intelligent Transportation Systems infrastructure in the Cumberland area to
facilitate traffic management. The project includes Closed Circuit Television (CCTV) traffic
surveillance cameras, permanent and portable dynamic message signs, fiber optic network
facilities, and control room management systems. Specific emphasis will be placed on traffic
affiliated with the SunTrust Park and Battery Atlanta development.
On October 27, 2015, the Board of Commissioners authorized the advertisement for and
conduct of a public hearing prior to expending more than $100,000.00 to perform engineering
design services for various projects in the 2016 SPLOST TIP, and also authorized
the Department to issue a Request for Proposals (RFP) to procure these services. Cumberland
Area Traffic Cameras and Dynamic Message Signs was one of the approved projects. Notice of
Public Hearing was advertised in the Marietta Daily Journal on November 6, 13, and 20, 2015.
The public hearing was held on November 24, 2015.
The RFP was advertised in the Marietta Daily Journal on December 18 and 25, 2015, and on
January 1 and 8, 2016, in accordance with Selection Process 1 (Competitive Negotiations) in the
Policy for the Procurement of Professional Services, as amended by the Board on November 25,
2014. Proposals were received on January 14, 2016, with four firms responding.
Page 142 of 192

Comm. Dist.
2

Agenda Item Number. 7

The following individuals served on the selection committee for this project: Allen
Kronenberger, Division Manager, Property Management; Tom Bills, Program Manager,
P.A.R.K.S.; Kyethea Clark, Director of Operations, Cumberland Community Improvement
District; Eric Meyer, Planning Division Manager, Department of Transportation; and Brook
Martin, ITS Manager, Department of Transportation. Additionally, Michael Francis,
Preconstruction Engineer with the Department of Transportation, served as Technical Advisor
to the selection committee.
The selection committee reviewed the proposals, and ranked the firms in each of the required
component areas based on their understanding of the project, proposed staffing, level of
experience and past performance, project approach, availability, and financial stability.
The committee recommends the top three qualified firms to be ranked, in order, as follows:
AECOM
Kimley-Horn and Associates, Inc.
HNTB Corporation
Once the final scope of services and fees has been negotiated, the Department will present an
agenda item to the Board requesting approval of a contract with the selected firm.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve the recommended ranking of the three most qualified
firms for engineering design services of Cumberland Area Traffic Cameras and Dynamic
Message Signs, Project X2507; and authorize negotiations for final scope of services and fees
beginning with the top-ranked firm, AECOM, utilizing Selection Process 1 (Competitive
Negotiations).

ATTACHMENTS
Location Map

Page 143 of 192

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PROJECT:
Cobb County
Department of Transportation Cumberland Area Traffic Cameras
and Dynamic Message Signs
Project No. X2407

Notes: Commission District 2

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Page 144 of 192

February 23, 2016

Agenda Item Number. 8

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve an Intergovernmental Agreement with Cobb County School District for construction
of school zone safety and operational improvements at Pope High School on Hembree Road,
Project Nos. D8180/E8030.

BACKGROUND
Pope High School on Hembree Road is an approved school zone safety and operational
improvements project in the 2005 and 2011 SPLOST Transportation Improvements Programs
(TIP). Project costs associated with engineering and right-of-way are being funded in the 2011
SPLOST TIP, while construction costs will be funded in the 2005 SPLOST TIP.
The project consists of constructing a safety and operational improvement roundabout for Pope
High School, with entering and exiting right-turn by-pass lanes, at the currently signalized
intersection of Hembree Road and Meadow Drive/Pope High School. The existing traffic signal
will be removed during the roundabout construction. Traffic circulation and pedestrian
improvements on the school site are included to facilitate roundabout traffic ingress and egress,
and to improve pedestrian access on campus. The Department and Cobb County School District
(CCSD) coordinated efforts, in accordance with the Working Protocol, in developing plans for
this joint project.
CCSD has agreed to fund the school site portion of this project, in the amount of
$200,000.00. The Department will include the CCSD improvements in the County contract for
Hembree Road improvements, to be awarded at a later date. This Intergovernmental Agreement
between CCSD and Cobb County, which defines the responsibilities of each party, is contingent
upon CCSD Board approval.
The Intergovernmental Agreement has been reviewed by the County Attorneys Office.
Page 145 of 192

Comm. Dist.
3

Agenda Item Number. 8

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve an Intergovernmental Agreement with Cobb County
School District, in a form substantially similar to the attached and as approved by the County
Attorneys Office, in the amount of $200,000.00, for construction of school zone safety and
operational improvements at Pope High School on Hembree Road, Project Nos. D8180/E8030;
and authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map
Intergovernmental Agreement
Exhibit A

Page 146 of 192

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Hembree Road (Pope High School)


Projects Nos. D8180 and E8030

Page 147 of 192

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February 23, 2016

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PROJECT:
Cobb County
Department of Transportation Pope High School and

Notes: Commission District 3

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INTERGOVERNMENTAL AGREEMENT BETWEEN


THE COBB COUNTY SCHOOL DISTRICT
AND COBB COUNTY, GEORGIA
day of
, 2016, by and
THIS AGREEMENT is made and entered into this
between the Cobb County School District, Georgia (the School District) and Cobb County, a
political subdivision of the State of Georgia (Cobb County);
W I T N E S S E T H:
WHEREAS, both Cobb County and the School District desire to improve ingress and
egress, and enhance safety, at Pope High School on Hembree Road at Meadow Drive in Cobb
County (the Project), as described in Exhibit A attached hereto and incorporated herein by
reference; and
WHEREAS, the School District has agreed to pay the construction costs for the portions of
this Project on School District property; and
WHEREAS, this Agreement is intended to govern the understandings and responsibilities
of the School District and Cobb County in relation to the Project.
NOW THEREFORE, in consideration of the promises, the mutual covenants herein
contained and the sum of Ten and 00/100 ($10.00) Dollars by each of the parties to the other in
hand paid, the receipt and sufficiency of which are hereby acknowledged, the parties do hereby
agree to the following terms and conditions with regard to the Project:
1.
The School District will pay Cobb County Two-Hundred Thousand Dollars and 0 Cents
($200,000.00) to financially assist with the Project as part of the Countys 2005 and 2011 SPLOST
School Zone Safety and Operational Improvements, Project No. D8180/E8030. Payment of such
amount shall be made upon receipt of invoice, at completion of the Project, from Cobb County to
the School Districts Senior Executive Director, SPLOST. Payment shall be made within 60 days of
receipt of invoice. The scope of the Project for which School District funds will be used consists of
safety and operational improvements to the school driveway, and parking lot ingress and egress, in
conjunction with Cobb County roadway safety and operational improvements, including a new
roundabout, on Hembree Road at Meadow Drive/Pope High School. Any requested additions,
deletions, or changes to the School Districts original scope of work on School District property and
outside the Countys right of way and the Countys original scope of work as reflected on Exhibit A
shall be the financial responsibility of the School District. Cobb County will be responsible for all
other construction and installation costs of the Project within the original Project scope as reflected
on Exhibit A.
2.
Cobb County shall be responsible for all engineering, design, construction and oversight
related to the overall Project, with the School District also inspecting and approving all work
Page 1 of 3

Page 148 of 192

performed outside County right of way and on School District property prior to payment to Cobb
County. The School District shall not unreasonably withhold approval of such work.
3.
The Effective Date of this Agreement shall be the date the last party executes it and the term
of the Agreement shall be for two (2) years; however, any terms or provisions that should naturally
survive termination of this Agreement, shall so survive.
4.
This Agreement constitutes the entire understanding between the parties, and as of its
effective date, supersedes all prior oral or written understandings between the parties concerning
the subject matter of this Agreement
5.
If any provision of this Agreement, or the application thereof, is determined to be invalid
or unenforceable for any reason, the remainder of that provision and all other provisions of this
Agreement shall remain valid and enforceable.
6.
Each of the individuals executing this Agreement on behalf of the School District and Cobb
County represents to the other party that such individual is authorized to do so.
7.
This Agreement shall be governed in all respects by the laws of the State of Georgia, and
any action to enforce this Agreement shall be brought in a court of competent jurisdiction located
in Cobb County, Georgia. Notwithstanding the above, however, the parties acknowledge that
disputes under this Agreement may arise from time to time, and agree that they in good faith will
attempt to resolve any such disputes amicably or through non-binding mediation prior to
instituting any legal action.
8.
All notices and other communications required or permitted under this Agreement shall
be in writing and shall be sent by certified mail, return receipt requested with postage and fees
prepaid to the addresses set forth below, and shall be deemed to be effective when actually
received or refused. Either party may change the address to which future notices or other
communications shall be sent by notifying the other party as follows:

Page 2 of 3

Page 149 of 192

If to the School District:

Senior Executive Director, SPLOST


Cobb County School District
440 Glover Street
Marietta, GA 30060

If to Cobb County:

Director
Cobb County Department of Transportation
1890 County Services Parkway
Marietta, Georgia 30008

IN WITNESS WHEREOF, the parties have hereunto set their hands and affixed their
Seals the day and year written below. This Agreement may be executed in counterparts and when
combined shall constitute but on original document.

COBB COUNTY SCHOOL DISTRICT


By
Chairperson, Board of Education
Attest:
By:

Date:
Superintendent

(Seal)
COBB COUNTY, GEORGIA
By:
Chairman, Board of Commissioners
Attest:
By:

Date:
Cobb County Clerk

(Seal)

Approved as to form:

Approved as to form:

Department of Transportation

____________________________________
County Attorneys Office

12.11.15

Page 3 of 3

Page 150 of 192

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Page 151 of 192

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Agenda Item Number. 9

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
To approve an Intergovernmental Agreement with Cobb County School District for
construction of school zone safety and operational improvements on Old Stilesboro Road at
Picketts Mill Elementary School, Project No. E8100.

BACKGROUND
Old Stilesboro Road (Picketts Mill Elementary School) is a school zone safety and operational
improvements project identified for inclusion in the 2011 SPLOST Transportation
Improvements Program (TIP).
During the 2014-2015 school year, the Department and Cobb County School District (CCSD)
identified traffic operational and safety issues on Old Stilesboro Road, at the main driveway for
Picketts Mill Elementary School, resulting in the need for a joint project to address both
roadway and school site improvements.
The project consists of lengthening the existing right turn lane on Old Stilesboro Road and
widening the main school driveway where it intersects the roadway. Associated school site
driveway and parking lot enhancements identified will improve on-site queuing and facilitate
roadway improvements. The Department and CCSD coordinated efforts, in accordance with the
Working Protocol, in developing plans for this joint project.
CCSD has agreed to fund the school site portion of this project, in the amount of $113,799.00.
The Department will include CCSD improvements in the County contract for Old Stilesboro
Road improvements, to be awarded at a later date. This Intergovernmental Agreement between
CCSD and Cobb County, which defines the responsibilities of each party, is contingent upon
CCSD Board approval.
The Intergovernmental Agreement has been reviewed by the County Attorneys Office.
Page 152 of 192

Comm. Dist.
1

Agenda Item Number. 9

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve an Intergovernmental Agreement with Cobb County
School District, in a form substantially similar to the attached and as approved by the County
Attorneys office, in the amount of $113,799.00, for construction of school zone safety and
operational improvements on Old Stilesboro Road at Picketts Mill Elementary School, Project
No. E8100; and authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map
Intergovernmental Agreement
Exhibit A

Page 153 of 192

LOCATION MAP
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(Pickett's Mill Elementary School)


Project No. E8100

Notes: Commission District 1

Page 154 of 192

February 23, 2016

CA M
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PROJECT:
Cobb County
Department of Transportation Old Stilesboro Road

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INTER GOVERNMENTAL AGREEMENT BETWEEN


THE COBB COUNTY SCHOOL DISTRICT
AND COBB COUNTY, GEORGIA
THIS AGREEMENT is made and entered into this
day of
, 2016, by and
between the Cobb County School District, Georgia (the School District) and Cobb County, a
political subdivision of the State of Georgia (Cobb County);
W I T N E S S E T H:
WHEREAS, both Cobb County and the School District desire to improve the ingress and
egress of and to enhance vehicular and pedestrian safety at Picketts Mill Elementary School on Old
Stilesboro Road in Cobb County (the Project), as described in Exhibit A attached hereto and
incorporated herein by reference; and
WHEREAS, the School District has agreed to pay the construction costs for the portions of
this Project on the School Districts property; and
WHEREAS, this Agreement is intended to govern the understandings and responsibilities
of the School District and Cobb County in relation to the Project;
NOW THEREFORE, in consideration of the promises, the mutual covenants herein
contained and the sum of Ten and 00/100 ($10.00) Dollars by each of the parties to the other in
hand paid, the receipt and sufficiency of which are hereby acknowledged, the parties do hereby
agree to the following terms and conditions with regard to the Project:
1.
The School District will pay Cobb County One Hundred Thirteen Thousand Seven Hundred
Ninety-Nine Dollars and No/100 ($113,799.00) to financially assist with the Project as part of the
Countys 2011 SPLOST School Zone Safety and Operational Improvements, Project No. E8100,
and also to reimburse Cobb County for the costs of certain driveway and parking improvements on
the Picketts Mill Elementary School property owned by the School District. Payment of such
amount shall be made by the School District to Cobb County at the completion of the Project and
within 60 days of the receipt of invoice from Cobb County to the School Districts Senior Executive
Director, SPLOST. The scope of the Project for which School District funds will be used consists of
safety and operational improvements to the queuing capacity of the Schools parking lot and to the
ingress and egress configuration of the Schools main driveway at its intersection with Cobb
Countys road right of way. Any requested additions, deletions, or changes to the School Districts
original scope of work (as reflected on Exhibit A attached hereto) approved or agreed to by Cobb
County shall also be the financial responsibility of the School District. Cobb County will be
responsible for all other construction and installation costs of the Project within the original Project
scope as reflected on Exhibit A.

Page 1 of 3

Page 155 of 192

2.
Cobb County shall be responsible for the public procurement of a Project contractor and for
all engineering, design, construction and oversight activity related to the overall Project. The School
District shall inspect and approve all work performed by the Project contractor outside of the Cobb
County right of way and on School District property prior to payment to Cobb County of the funds
specified in paragraph 1 above. The School District shall not unreasonably withhold approval of
such work.
3.
The Effective Date of this Agreement shall be the date the last party executes it and the term
of the Agreement shall be for one (1) year therefrom; however, any terms or provisions that should
naturally survive termination of this Agreement, shall so survive.
4.
This Agreement constitutes the entire understanding between the parties, and as of its
effective date, supersedes all prior oral or written understandings between the parties concerning
the subject matter of this Agreement
5.
If any provision of this Agreement, or the application thereof, is determined to be invalid
or unenforceable for any reason, the remainder of that provision and all other provisions of this
Agreement shall remain valid and enforceable.
6.
Each of the individuals executing this Agreement on behalf of the School District and Cobb
County represents to the other party that such individual is authorized to do so.
7.
This Agreement shall be governed in all respects by the laws of the State of Georgia, and
any action to enforce this Agreement shall be brought in a court of competent jurisdiction located
in Cobb County, Georgia. Notwithstanding the above, however, the parties acknowledge that
disputes under this Agreement may arise from time to time, and agree that they in good faith will
attempt to resolve any such disputes amicably or through non-binding mediation prior to
instituting any legal action.
8.
All notices and other communications required or permitted under this Agreement shall
be in writing and shall be sent by certified mail, return receipt requested with postage and fees
prepaid to the addresses set forth below, and shall be deemed to be effective when actually
Page 2 of 3

Page 156 of 192

received or refused. Either party may change the address to which future notices or other
communications shall be sent by notifying the other party.
If to the School District:

Senior Executive Director, SPLOST


Cobb County School District
440 Glover Street
Marietta, GA 30060

If to Cobb County:

Director
Cobb County Department of Transportation
1890 County Services Parkway
Marietta, Georgia 30008

IN WITNESS WHEREOF, the parties have hereunto set their hands and affixed
their Seals the day and year written below. This Agreement may be executed in counterparts and
when combined shall constitute but one original document.

COBB COUNTY SCHOOL DISTRICT


By
Chairperson, Board of Education
Attest:
By:

Date:
Superintendent

(Seal)
COBB COUNTY, GEORGIA
By:
Chairman, Board of Commissioners
Attest:
By:

Date:
Cobb County Clerk

(Seal)

Approved as to form:

Approved as to form:

Department of Transportation

____________________________________
County Attorneys Office
Page 3 of 3

Page 157 of 192

EXHIBIT A

1/27/2016

7:11:24 AM

GPLOT-V8

USER:chapmk

PROJECT NUMBER

STATE

H:\ENGDIV\2011PRJ\Picketts Mill ES (Old Stilesboro Rd) E8100\DES\DGN\E8100_Exhibit A.dgn

GA

gplotborder-v8i-PO.tbl

SHEET NO.

TOTAL SHEETS

E8100

N/F
COBB COUNTY
BOARD OF EDUCATION
H:\ENGDIV\2011PRJ\Picketts Mill ES (Old Stilesboro Rd) E8100\DES\DGN\E8100_Exhibit A.dgn

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PICKETTS MILL ELEMENTARY SCHOOL

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Page 158 of 192

DRAWING No.

COBB COUNTY PUBLIC SERVICES AGENCY


REGULAR AGENDA COVER
REGULAR MEETING OF FEBRUARY 23, 2016
ITEM
NO.

Elections and Registration


1

To authorize the creation of a new Elections and Registration Supervisor position, pay
grade 50, to supervise Absentee and Advance Voting operations for the Cobb County
Board of Elections and Registration.

Page 159 of 192

Agenda Item Number. 1

Cobb County
Board of Elections & Registration
Janine Eveler, Director

Comm. Dist.
ALL

736 Whitlock Avenue, Suite 400


Mail: P.O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2300 / fax: (770) 528-2519
Absentee Voting Fax (770) 528-2458
www.cobbelections.org
Fred Aiken Jessica M. Brooks Phil Daniell, Chair
Janice M. Driskell Joe Pettit

TO:

David Hankerson, County Manager

FROM:

Janine Eveler, Director


This item has been electronically signed by:
Janine Eveler, Director
Jackie R. McMorris, Director of Public Services

DATE:

February 23, 2016

PURPOSE
To authorize the creation of a new Elections and Registration Supervisor position, pay grade 50, to
supervise Absentee and Advance Voting operations for the Cobb County Board of Elections and
Registration.

BACKGROUND
Due to changes in legislation and public demand, the volume and visability of AdvanceVoting has
increased (see the chart below for November General Elections).
PRES. GOV. PRES. GOV. PRES. GOV. PRES. GOV.
2000
2002
2004
2006
2008
2010
2012
2014
Mail Ballots Returned
11,916 8,199 16,755 11,837 43,979 13,843 24,003 10,683
Advance In-Person
9,872 4,448 58,577 33,965 178,653 74,551 182,815 88,257
Total Advance Ballots
21,788 12,647 75,332 45,802 222,632 88,394 206,818 98,940
% Advance of All Votes
9%
7%
27%
25%
70%
41%
66%
46%
November Election ==>

Page 160 of 192

Agenda Item Number. 1

The Cobb County Board of Elections and Registration believes that it is necessary to create a full-time
position to plan and oversee absentee mail and advance in-person voting. Currently, the operation is
supervised and staffed by part-time employees only. The required supervisory and planning tasks have
grown more numerous and complex, and are no longer appropriate for a part-time supervisor. The
requested full-time Supervisor will be required to prepare bid specifications for the temporary services
contract, to provide statistical reporting for estimating, planning and budgeting future elections and cost
calculations for the current election, and to hire, train and supervise well over 120 employees in up to 11
locations during advance voting. We are at the beginning of a very busy presidential election year and
expect to experience high demand for advance voting. A large amount of planning and preparation will
be required to meet the current need as well as to project and meet future demand.

IMPACT STATEMENT
The total cost for salary and fringe for the remainder of FY 2016 is $34,166.79 and will be funded
through a fund balance appropriation. In FY 2017 and further, the total cost of this position (currently
$68,333.57) will be included in the adopted budget.

FUNDING
Funding is available with a fund balance appropriation in the General Fund as follows:
Increase Revenue:

010-014-0140-4980

(GF Fund Balance Appr.)

$34,166.79

Increase Expense:

010-235-9750-6012

(Regular Salaries)

$19,177.60

010-235-9750-6032

(Disability Insurance)

010-235-9750-6034

(FICA)

$ 1,467.09

010-235-9750-6036

(Medical Insurance)

$ 8,836.49

010-235-9750-6038

(Life Insurance)

010-235-9750-6044

(Retirement)

$ 4,086.75

010-235-9750-6052
010-235-9750-6052

(Workers
Compensation)
(Dental Insurance)

69.04

76.71

251.61

201.50

RECOMMENDATION
The Board of Commissioners authorize the creation of a full-time Elections and Registration Supervisor
position, pay grade 50, for the Elections Department Registration Division and further authorize the
necessary budget transfers.

Page 161 of 192

COBB COUNTY PUBLIC SAFETY AGENCY


REGULAR AGENDA COVER
REGULAR MEETING OF FEBRUARY 23, 2016
ITEM
NO.

Administration
1

To authorize the acceptance of sponsorship contributions and approve the


construction of the interactive Public Safety Fire and Police Buildings, Project
Buildings, at the Safety Village.

Page 162 of 192

Agenda Item Number. 1

Cobb County
Department of Public Safety
Sam Heaton, Director of Public Safety
100 Cherokee Street, Suite 460
Marietta, Georgia 30090-9682

TO:

David Hankerson, County Manager

FROM:

Sam Heaton, Director of Public Safety


This item has been electronically signed by:
Sam Heaton, Director of Public Safety

DATE:

February 23, 2016

PURPOSE
To authorize the acceptance of sponsorship contributions and approve the construction of the
interactive Public Safety Fire and Police Buildings, Project Buildings, at the Safety Village.

BACKGROUND

The Safety Village educates approximately 22,000 students during the school year and, in the
summer, close to 4,000 students and parents participate in the Family Fun Safety Day. All 2nd
and 4th grade Cobb County and City of Marietta students visit the Safety Village once a year
from 10 am to 1 pm and classes are held daily during the school year; in addition, the Safety
Village offers the program to private and homeschooled students.
Currently, the Cobb County Safety Village Foundation, Inc. ("Foundation"), in association with
the Safety Village, is seeking to fund the construction of the Project Buildings and has brought
together a collaboration of sponsors in order to do so. The construction and finishing out of the
interiors of the two Project Buildings is estimated to cost $85,000.00. Both Project Buildings
will be approximately 15 x 15 in size, capable of seating 15 persons in chairs or 45 standing,
and will be constructed by the Cobb County Property Management Department. The Project
Buildings will be instrumental in providing a hands-on experience for the students and will be a
great, overall addition to the Safety Village. For 2nd graders, the Project Buildings will be
utilized for the following programs: practicing the Stop, Drop and Roll method, Friendly
Firefighter, Get Out and Stay Out, Escape Plan, Emergency and Non-emergency Situations, and
calling 911 to report on both. For 4th graders, the Project Buildings will be utilized for the
following programs: reviewing Escape Plan, types of burns and treatments, bullying (definition
& Georgia law), Safe Neighbor contact, Safe Place, and gun safety. Additionally, the interior of
the Police Building will contain a 911 call center where students are educated on how a 911 call
is routed through the system.
Page 163 of 192

Comm. Dist.
All

Agenda Item Number. 1

To date, the Foundation has received a total of $78,000.00 in contributions towards the
construction of the Project Buildings, and the sponsors that have contributed are as follows:
Scott Safety Foundation

$15,000.00

Fire House Subs Public Safety Foundation

$20,000.00

Touch-a-Truck Fundraisers

$33,000.00

Cobb EMC

$5,000.00

Motorola Solutions Foundation

$5,000.00

In addition, the Foundation has authorized up to an additional $12,000.00, as needed, to make


up for any funding shortfall. Should the completed project realize a savings, any remaining
funding will be returned to the Foundation.

FUNDING
Funding is available with an appropriation of contributions in the Safety Village Construction
Fund as follows:
Increase Revenue:

383-110-SVEB-4920 (Gifts and Donations)

$90,000.00

Increase Expenditure: 383-110-SVEB-8005 (Preliminary Estimates) $90,000.00

RECOMMENDATION
The Board of Commissioners authorize the acceptance of sponsorship contributions, in
the amount of $90,000.00, for the construction of the Project Buildings at the Safety Village;
approve the construction of the interactive Fire and Police buildings at The Safety Village;
authorize the construction to be performed by the Cobb County Property Management
Department; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.

Page 164 of 192

PUBLIC COMMENT
(CONCLUSION OF MEETING)
FEBRUARY 23, 2016
Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.

Page 165 of 192

APPOINTMENTS
AGENDA COVER
REGULAR MEETING OF FEBRUARY 23, 2016
ITEM
NO.

APPOINTMENTS - APPROVAL REQUIRED


1

To approve the appointment of Gary Wolovick, Post 4, to the Recreation Board.

To approve the reappointment of Carol Holtz to the Board of Health for a six year
term to expire on December 31, 2021 and the Community Services Board for a three
year term to expire December 31, 2018.

To approve the appointment of Dr. Royden Daniels to the Board of Health for a
term balance to expire December 31, 2017 and the Community Services Board for a
three year term to expire December 31, 2018.
APPOINTMENTS - ANNOUNCEMENTS - NO APPROVAL REQUIRED

To announce the reappointment of Charmaine Chin to the Airport Advisory Board.

To announce the appointment of Barry Krebs to Keep Cobb Beautiful, Inc.

Page 166 of 192

Agenda Item Number. 1

Cobb County Board of Commissioners


Bob Weatherford, Commissioner, District 1
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3313 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Bob Weatherford, Commissioner, District 1


This item has been electronically signed by:
Bob Weatherford, Commissioner, District 1

DATE:

February 23, 2016

PURPOSE
To approve the appointment of Gary Wolovick, Post 4, to the Recreation Board.

BACKGROUND
The Recreation Board duties and powers are to provide, conduct and supervise public
playgrounds, playfields, indoor recreation centers and other recreation facilities owned or
controlled by the County. The board shall have the power to conduct any form of recreation or
cultural activity that will employ the leisure time of the people in a wholesome or constructive
manner. It may conduct such activities on properties under its own control, on public properties
with the consent of the authorities thereof, and on private properties with the consent of the
owners. The Board submits to the BOC an annual budget for Parks, Recreation and Cultural
Affairs and may solicit or receive any gifts or bequests of money or personal property for the
temporary or permanent use for playgrounds or other recreational purposes.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioner approve the appointment of Gary Wolovick to Post 4 of the
Recreation Board for five year term of to expire on December 31, 2020. This appointment fills
a vacant post.

Page 167 of 192

Comm. Dist.
1

Agenda Item Number. 2

Cobb County Board of Commissioners


Tim Lee, Chairman
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3305 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Tim Lee, Chairman


This item has been electronically signed by:
Tim Lee, Chairman

DATE:

February 23, 2016

PURPOSE
To approve the reappointment of Carol Holtz to the Board of Health for a six year term to expire
on December 31, 2021 and the Community Services Board for a three year term to expire
December 31, 2018.

BACKGROUND
O.C.G.A. 31-3-1 established county boards of health for each county of the state. Among
other responsibilities, the Board is empowered to exercise authority in all matters within the
county pertaining to health; take such steps as may be necessary to prevent and suppress disease
and conditions deleterious to health and to determine compliance with health laws and rules,
regulations, and standards adopted thereunder; to develop, in cooperation with the department,
programs, activities, and facilities responsive to the needs of its area; and contract with the
Department of Public Health or other agencies for assistance in the performance of its functions
and the exercise of its powers and for supplying services which are within its purview to
perform.
State law also sets forth the members who will serve on this Board, three members are elected
officials who serve by virtue of their position, one is appointed by the City of Marietta as the
largest city in the county and three are appointed by the Board of Commissioners.
In recognition of its responsibility to provide services for its citizens who are mentally ill or
developmentally disabled, or who abuse alcohol, narcotics, or other drugs and to meet their
needs through a coordinated system of community facilities, programs, and services, the State
Department of Health designates community service board areas, which serve as boundaries for
the establishment of community service boards. These community service boards have the
responsibility providing mental health, developmental disabilities, and addictive diseases
services within its designated area and to make better use of the combined public and private
resources of the state and local communities. O.C.G.A 37-2-1 et seq. Per BOC resolution, the
Board of Health also serves as the Community Services Board.
Page 168 of 192

Comm. Dist.
All

Agenda Item Number. 2

FUNDING
N/A

RECOMMENDATION
Board of Commissioners approve the reappointment of Carol Holtz to the Board of Health for a
six year term to expire on December 31, 2021 and the Community Services Board for a three
year term to expire December 31, 2018.

Page 169 of 192

Agenda Item Number. 3

Cobb County Board of Commissioners


Tim Lee, Chairman
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3305 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Tim Lee, Chairman


This item has been electronically signed by:
Tim Lee, Chairman

DATE:

February 23, 2016

PURPOSE
To approve the appointment of Dr. Royden Daniels to the Board of Health for a term balance to
expire December 31, 2017 and the Community Services Board for a three year term to expire
December 31, 2018.

BACKGROUND
O.C.G.A. 31-3-1 established county boards of health for each county of the state. Among
other responsibilities, the Board is empowered to exercise authority in all matters within the
county pertaining to health; take such steps as may be necessary to prevent and suppress disease
and conditions deleterious to health and to determine compliance with health laws and rules,
regulations, and standards adopted thereunder; to develop, in cooperation with the department,
programs, activities, and facilities responsive to the needs of its area; and contract with the
Department of Public Health or other agencies for assistance in the performance of its functions
and the exercise of its powers and for supplying services which are within its purview to
perform.
State law also sets forth the members who will serve on this Board, three members are elected
officials who serve by virtue of their position, one is appointed by the City of Marietta as the
largest city in the county and three are appointed by the Board of Commissioners.
In recognition of its responsibility to provide services for its citizens who are mentally ill or
developmentally disabled, or who abuse alcohol, narcotics, or other drugs and to meet their
needs through a coordinated system of community facilities, programs, and services, the State
Department of Health designates community service board areas, which serve as boundaries for
the establishment of community service boards. These community service boards have the
responsibility providing mental health, developmental disabilities, and addictive diseases
services within its designated area and to make better use of the combined public and private
resources of the state and local communities. O.C.G.A 37-2-1 et seq. Per BOC resolution, the
Board of Health also serves as the Community Services Board.
Page 170 of 192

Comm. Dist.
All

Agenda Item Number. 3

FUNDING
N/A

RECOMMENDATION
Board of Commissioners approve the appointment of Dr. Royden Daniels to the Board of
Health for a term balance to expire December 31, 2017 and the Community Services Board for a
three year term to expire December 31, 2018.

Page 171 of 192

Agenda Item Number. 4

Cobb County Board of Commissioners


Lisa Cupid, Commissioner, District 4
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3311 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Lisa Cupid, Commissioner


This item has been electronically signed by:
Lisa Cupid, Commissioner, District 4

DATE:

February 23, 2016

PURPOSE
To announce the reappointment of Charmaine Chin to the Airport Advisory Board.

BACKGROUND
The Airport Advisory Board is appointed by Board of Commissioners and consists of nine (9)
members as follows: Three (3) members shall be residents of the County who have
demonstrated special interest or experience in the Airport and/or aviation and shall be referred
to as Resident Members; at least one (1) of the Resident Members shall reside within five (5)
miles of the Airport; the Chairman of Board of Commissioners shall appoint one (1) of the
Resident Members; the Commissioners from Districts 1 and 3 shall jointly appoint one (1)
Resident Member and the Commissioners from Districts 2 and 4 shall jointly appoint one (1)
Resident Member; each Resident Member shall demonstrate knowledge, training and experience
in at least one of the areas of aviation and finance. Two (2) members shall represent the existing
Fixed Based Operators at the Airport and shall be referred to as FBO Members. Each Fixed
Based Operator owner shall appoint one (1) FBO Member to the Board. One (1) member shall
represent the existing Specialized Aviation Service Operator (SASO) at the Airport that has a
direct lease with Cobb County and leases more than five acres and shall be referred to as Major
Operator Member. This major SASO shall appoint the Major Operator Member to the Board.
One (1) member shall be a member of the Development Authority of Cobb County and shall be
appointed by the Development Authority of Cobb County and shall be referred to as the
Development Authority Member. One (1) member shall represent the Town Center Community
Improvement District and shall be appointed by the CID and shall be referred to as the CID
Member. One (1) member shall represent the pilots based at the airport; the pilots based at the
airport shall nominate up to three (3) members; the Airport Manager shall forward the list of
nominees to the Board of Commissioners and one nominee shall be appointed by majority vote
of the BOC from the list of nominees and this member shall be referred to as the Pilot Member.
BOC Action of February 9, 2010 provided that the Chairman of the Board of Commissioners
shall appoint a District Commissioner to be a member of the Airport Advisory Board for the
Page 172 of 192

Comm. Dist.
4

Agenda Item Number. 4

purpose of providing liaison between the Board of Commissioners and the Airport Advisory
Board, omitted the Major Operator Member, and amended the provision of the Policy regarding
eligibility of elected officials to serve on the Airport Advisory Board. The liaison member shall
not have a vote unless needed to break a tie. The term of the liaison member shall be two (2)
years or until the end of the liaison members term as District Commissioner, whichever is less.
BOC action of March 23, 2010 provided that the Mayor of the City of Kennesaw may appoint
an elected official of the City of Kennesaw to serve on the Airport Advisory Board. The term of
this post shall be two years or the remainder of the elected officials term, whichever is less.
After initially staggered terms all appointments are for two (2) years. All members serve at the
pleasure of the appointing entity and may be removed with or without cause. Additionally, the
BOC may remove any member for cause after such member is provided an opportunity to be
heard with regard to the reasons for the proposed removal. There is no limit on the number of
terms a member may serve. The purpose of the Airport Advisory Board is to advise the BOC,
through the Airport Manager, on matters with regard to vision, master planning, and capital
improvement program priorities at the Airport; aircraft noise impacts; and the Cobb County
Aviation Ordinance (Chapter 14).

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve the reappointment of Charmaine Chin to the Airport
Advisory Board for a two year term to expire on December 31, 2018.

Page 173 of 192

Agenda Item Number. 5

Cobb County Board of Commissioners


Lisa Cupid, Commissioner, District 4
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3311 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Lisa Cupid, Commissioner


This item has been electronically signed by:
Lisa Cupid, Commissioner, District 4

DATE:

February 23, 2016

PURPOSE
To announce the appointment of Barry Krebs to Keep Cobb Beautiful, Inc.

BACKGROUND
Keep Cobb Beautiful Consists of twenty-one (21) members for two (2) year terms. Fifteen (15)
of said members, who represent the areas of business, industry, communications, community
and civic organizations, and educational institutions are appointed by the BOC, three (3)
appointments per Commissioner. The remaining six (6) members are appointed by the six (6)
municipalities in Cobb. After initially staggered terms, members serve terms to run concurrent
with that of the appointing Commissioners and serves at the pleasure of the appointing
Commissioner. (The qualifications, method of selection, procedure for removal and method of
filling vacancies shall be determined by each respective appointing entity for its respective
appointment.) This Commission has only advisory authority in recommending refuse, waste and
environmental management policies to the BOC with the goal that all refuse and clean
community activities may follow a common purpose. Members receive no compensation.

FUNDING
N/A

RECOMMENDATION
To announce the appointment of Barry Krebs to Keep Cobb Beautiful, Inc. for a term balance
expiring on December 31, 2016. This appointment replaces Derrick Crump .

Page 174 of 192

Comm. Dist.
4

COMMISSIONERS' PUBLIC ADDRESS


FEBRUARY 23, 2016
(Per Section 2.01.01 of the Rules of Procedure of the Board)

Page 175 of 192

RESPONSE TO PUBLIC COMMENT


(FOR INFORMATION ONLY)
REGULAR MEETING OF FEBRUARY 23, 2016
ITEM
NO.

Response to Public comments on January 26, 2016.

Response to Public Comments on January 26, 2016

Responses to Public Comment from January 26, 2016 meeting.

Page 176 of 192

Agenda Item Number. 1

Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Interim Director


This item has been electronically signed by:
Jim Wilgus, Interim Director

DATE:

February 23, 2016

PURPOSE
Response to Public comments on January 26, 2016.

ATTACHMENTS
Response Letter to Sharon Mason
Response Letter to Mark Morgan

Page 177 of 192

Comm. Dist.
All

Page 178 of 192

Page 179 of 192

Agenda Item Number. 2

Cobb County
Department of Public Safety
Sam Heaton, Director of Public Safety
100 Cherokee Street, Suite 460
Marietta, Georgia 30090-9682

TO:

David Hankerson, County Manager

FROM:

Sam Heaton, Director of Public Safety


This item has been electronically signed by:
Sam Heaton, Director of Public Safety

DATE:

February 23, 2016

PURPOSE
Response to Public Comments on January 26, 2016

ATTACHMENTS
Response Letter_Stephen George
Response Letter Mrs Joy Kramer
Response Letter Mrs Sarah Walton
Response Letter Ms Sally Riddle

Page 180 of 192

Comm. Dist.
All

Page 181 of 192

Page 182 of 192

Page 183 of 192

Page 184 of 192

Agenda Item Number. 3

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

James Pehrson, CPA, Director/Comptroller


This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller

DATE:

February 23, 2016

PURPOSE
Responses to Public Comment from January 26, 2016 meeting.

ATTACHMENTS
Carol Brown
Daniel Furr
Joe O'Connor
Kaye Klapper
Linda Bell
Morning Washburn
Rick Dawsey

Page 185 of 192

Comm. Dist.
All

From the desk of:


James D. Pehrson, CPA
Director and Comptroller
jpehrson@cobbcounty.org

OFFICE OF FINANCE
& ECONOMIC DEVELOPMENT

100 Cherokee Street, Suite 400


Marietta, GA 30090
Phone: 770.528.1503
Fax: 770.528.1507

www.cobbcounty.org/finance

February 8, 2016
Ms. Carol Brown
2181 Lessie Maude Drive
Marietta, Ga 30082
Dear Ms. Brown,
I want to thank you for speaking before the Board of Commissioners Meeting on January 26, 2016 regarding
the 2009 Parks Bond Issue. Through the Chairmans direction I have been working with his office to
determine amounts and timing for moving forward so as not to raise property taxes, which was the underlying
intent for the issuance of these bonds.
I appreciate your concern for your community and the need for additional greenspace.
Sincerely,

James Pehrson, CPA


Director/Comptroller
cc:

County Clerk

Cobb CountyExpect the Best!


www.cobbcounty.org

Equal Opportunity Employer

Page 186 of 192

From the desk of:


James D. Pehrson, CPA
Director and Comptroller
jpehrson@cobbcounty.org

OFFICE OF FINANCE
& ECONOMIC DEVELOPMENT

100 Cherokee Street, Suite 400


Marietta, GA 30090
Phone: 770.528.1503
Fax: 770.528.1507

www.cobbcounty.org/finance

February 8, 2016
Mr. Daniel Furr
4188 Oak Springs Rd
Powder Springs, Ga 30127
Dear Mr. Furr,
I want to thank you for speaking before the Board of Commissioners Meeting on January 26, 2016 regarding
the 2009 Parks Bond Issue. Through the Chairmans direction I have been working with his office to
determine amounts and timing for moving forward so as not to raise property taxes, which was the underlying
intent for the issuance of these bonds.
I appreciate your concern for your community and the need for additional greenspace.
Sincerely,

James Pehrson, CPA


Director/Comptroller
cc:

County Clerk

Cobb CountyExpect the Best!


www.cobbcounty.org

Equal Opportunity Employer

Page 187 of 192

From the desk of:


James D. Pehrson, CPA
Director and Comptroller
jpehrson@cobbcounty.org

OFFICE OF FINANCE
& ECONOMIC DEVELOPMENT

100 Cherokee Street, Suite 400


Marietta, GA 30090
Phone: 770.528.1503
Fax: 770.528.1507

www.cobbcounty.org/finance

February 8, 2016
Mr. Joe OConnor
4106 Lakeshore Way
Marietta, Ga 30067
Dear Mr. OConnor
I want to thank you for speaking before the Board of Commissioners Meeting on January 26, 2016 regarding
the 2009 Parks Bond Issue. Through the Chairmans direction I have been working with his office to
determine amounts and timing for moving forward so as not to raise property taxes, which was the underlying
intent for the issuance of these bonds.
I appreciate your concern for your community and the need for additional greenspace.
Sincerely,

James Pehrson, CPA


Director/Comptroller
cc:

County Clerk

Cobb CountyExpect the Best!


www.cobbcounty.org

Equal Opportunity Employer

Page 188 of 192

From the desk of:


James D. Pehrson, CPA
Director and Comptroller
jpehrson@cobbcounty.org

OFFICE OF FINANCE
& ECONOMIC DEVELOPMENT

100 Cherokee Street, Suite 400


Marietta, GA 30090
Phone: 770.528.1503
Fax: 770.528.1507

www.cobbcounty.org/finance

February 8, 2016
Ms. Kaye Klapper
3927 Plumcrest Rd
Smyrna, Ga 30082
Dear Ms. Klapper,
I want to thank you for speaking before the Board of Commissioners Meeting on January 26, 2016 regarding
the 2009 Parks Bond Issue. Through the Chairmans direction I have been working with his office to
determine amounts and timing for moving forward so as not to raise property taxes, which was the underlying
intent for the issuance of these bonds.
I appreciate your concern for your community and the need for additional greenspace.
Sincerely,

James Pehrson, CPA


Director/Comptroller
cc:

County Clerk

Cobb CountyExpect the Best!


www.cobbcounty.org

Equal Opportunity Employer

Page 189 of 192

From the desk of:


James D. Pehrson, CPA
Director and Comptroller
jpehrson@cobbcounty.org

OFFICE OF FINANCE
& ECONOMIC DEVELOPMENT

100 Cherokee Street, Suite 400


Marietta, GA 30090
Phone: 770.528.1503
Fax: 770.528.1507

www.cobbcounty.org/finance

February 8, 2016
Ms. Linda Bell
4706 Crest Knoll Drive
Mableton, Ga 30126
Dear Ms. Linda Bell,
I want to thank you for speaking before the Board of Commissioners Meeting on January 26, 2016 regarding
the 2009 Parks Bond Issue. Through the Chairmans direction I have been working with his office to
determine amounts and timing for moving forward so as not to raise property taxes, which was the underlying
intent for the issuance of these bonds.
I appreciate your concern for your community and the need for additional greenspace.
Sincerely,

James Pehrson, CPA


Director/Comptroller
cc:

County Clerk

Cobb CountyExpect the Best!


www.cobbcounty.org

Equal Opportunity Employer

Page 190 of 192

From the desk of:


James D. Pehrson, CPA
Director and Comptroller
jpehrson@cobbcounty.org

OFFICE OF FINANCE
& ECONOMIC DEVELOPMENT

100 Cherokee Street, Suite 400


Marietta, GA 30090
Phone: 770.528.1503
Fax: 770.528.1507

www.cobbcounty.org/finance

February 8, 2016
Ms. Morning Washburn
681 Hyde Road
Marietta, Ga 30068
Dear Ms. Washburn,
I want to thank you for speaking before the Board of Commissioners Meeting on January 26, 2016 regarding
the 2009 Parks Bond Issue. Through the Chairmans direction I have been working with his office to
determine amounts and timing for moving forward so as not to raise property taxes, which was the underlying
intent for the issuance of these bonds.
I appreciate your concern for your community and the need for additional greenspace.
Sincerely,

James Pehrson, CPA


Director/Comptroller
cc:

County Clerk

Cobb CountyExpect the Best!


www.cobbcounty.org

Equal Opportunity Employer

Page 191 of 192

From the desk of:


James D. Pehrson, CPA
Director and Comptroller
jpehrson@cobbcounty.org

OFFICE OF FINANCE
& ECONOMIC DEVELOPMENT

100 Cherokee Street, Suite 400


Marietta, GA 30090
Phone: 770.528.1503
Fax: 770.528.1507

www.cobbcounty.org/finance

February 8, 2016
Mr. Rick Dawsey
1460 Lockhart Drive
Kennesaw, Ga 30144
Dear Mr. Dawsey,
I want to thank you for speaking before the Board of Commissioners Meeting on January 26, 2016 regarding
the 2009 Parks Bond Issue. Through the Chairmans direction I have been working with his office to
determine amounts and timing for moving forward so as not to raise property taxes, which was the underlying
intent for the issuance of these bonds.
I appreciate your concern for your community and the need for additional greenspace.
Sincerely,

James Pehrson, CPA


Director/Comptroller
cc:

County Clerk

Cobb CountyExpect the Best!


www.cobbcounty.org

Equal Opportunity Employer

Page 192 of 192