Life cycles management on the

BOE platform as well as backup/

recovery best practices

Christophe Ochin
Presales Manager @GB&Smith

XIR2

Streamline and Extend

SAP BusinessObjects

XI3
BI4

Secure your BO deployment

Backup, promote & version BO

content

Schedule & burst your BO reports

Explore & analyze BO metadata

Ensure BO license compliance

Automate report qualification

Non-regression testing

Audit and control your metadata over

time and across versions

Load your SAP

BusinessObjects data
(CMS, universes,
documents and audit data)
from a datawarehouse

Document your deployment

Query and analyze this

data using pre-built BO
universes and Webi reports

Perform impact analysis

Detect unused documents

and universes, dormant
users

Follow the evolution of your

metadata over time
Compare environments or
BO versions during
migrations

Explore & analyze BO metadata

Audit and control your metadata over

time and across versions

Explore & analyze BO metadata

Replace the CMC by a user-friendly web

application giving you a 360 view of your
access rights

User-friendly security
management web
interface
Document your
deployed security
Audit and clean your
CMS
Address any kind of
GRC

Secure your SAP BO deployment

Backup, promote & version BO

content

Backup, version and

restore content
Restore deleted content
using our unique recycle bin
Drag and drop objects
across CMS or schedule
promotions
Compare SAP BO
environments

Backup, promote & version BO

content

100 85K user deployments

1,000,000 administrated users
> 30 countries
> 98% renewal rate
> 500 clients
50 people
Boston London Lille & Grenoble
Technology Fast 500 EMEA
3Times in a row!!

City of Chicago
Dariusz Zyskowski
BI Manager

Business Objects at the City of Chicago

Since 2000 (5x, 6x, XI R2, 3.1, 4.2 in 2016)
Primary reporting tool for the city (311, 911, Police,
Fire, W2s, Purchase Orders, Invoices)
1500 users
90 PROD universes
Webi, Deski, Rich Client, Crystal
96,000 reports (18,000 Deski) 130K before 360
Two clustered VM PROD servers + TEST + DEV
~800 reports scheduled daily

360 View+ and 360 Eyes

1. Content analysis to prepare for 4x migration
2. Real time view without running a report
3. Access to many AUDIT reports
4. Back up and Recovery (Recycle Bin)
5. Multiple BO environments comparison and
content transfer
Installed on one of the PROD server (TOMCAT 7)
Oracle 11G DB
Allowing access to BOs AUDIT DB

Content analysis to prepare for 4x migration

Program jobs run in Webi

Content analysis to prepare for 4x migration

42 reports and 4 universes

Content analysis to prepare for 4x migration

BO environment
dashboard number of
reports, report type and
universes

Content analysis to prepare for 4x migration

360eyes DASHBOARD - 03 Recycle Licenses
360eyes DASHBOARD - 02 CMS through time
360eyes DASHBOARD - 04 Universes
360eyes DASHBOARD - 01 CMS
360eyes CMS - 06 Connections detail
360eyes SECURITY - 08 Right details
360eyes CMS - 05 Overloads summary
360eyes CMS - 07 Users by Last Logon Time
360eyes CMS - 16 Universe and Document Relationship
360eyes CMS - 14 Document and Instance volumetry
360eyes CMS - 17 User Group Membership
360eyes CMS - 11 Universe Security Matrix
360eyes CMS - 19 Compare Universe Security
360eyes CMS - 18 Compare Folder Security
360eyes CMS - 13 Document Scheduled Jobs
360eyes CMS - 10 Folder Security Matrix
360eyes CMS - 12 Unjustified Explicit Rights

Out of the box reports

360eyes REPORT - 30 Compare documents

360eyes REPORT - 31 Track duplicated reports
360eyes REPORT - 42 Track non-empty documents
360eyes REPORT - 40 Report Documentation
360eyes REPORT - 41 Number of documents per universe
360eyes REPORT - 52 Impact Analysis (SQL DP)
360eyes REPORT - 51 Impact Analysis (SQL Universe Object)
360eyes REPORT - 50 Impact Analysis (Universe object)
360eyes COMPLIANCE - 81 Users through time
360eyes COMPLIANCE - 80 User List
360eyes COMPLIANCE - 82 Users deployed licenses
360eyes COMPLIANCE - 84 Server Infos
360eyes COMPLIANCE - 83 Users deployed licenses through time
360eyes COMPLIANCE - 85 Recycle Licenses
360eyes REPORT - 60 Last documents use
360eyes REPORT - 61 Universe usage rate
360eyes REPORT - 62 User actions list
360eyes REPORT - 63 User activity
360eyes UNIVERSE - 71 Compare universes
360eyes UNIVERSE - 70 Universe Documentation
360eyes UNIVERSE - 72 Unused universe objects

Content analysis to prepare for 4x migration

Real time view without running a report

Real time view without running a report - Users

Add a user
Insert
Remove
Delete
Group Membership
Bulk User Management
Excel Output
Purge Inboxes

Real time view without running a report - objects

Copy/Move/Shortcut
Delete
Excel Output
Purge Webi

Real time view without running a report - universes

Copy/Move
Delete
Excel Output

Real time view without running a report - Security

Real time view without running a report - Audit

Real time view without running a report - Audit

Empty Folders

Never Connected Users

Universes per connection

Purge Inboxes

Backup and Recovery (Recycle Bin)

1. Sizable empty DB for back up content
2. Empty folder on a server/NAS/SAN with plenty of disk
space
3. SMTP server properties for Email notifications
4. Schedule backup jobs
Small BO installations on a root level
Large BO installations several jobs (universes, users,
reports)
5. Run every day

Backup and Recovery (Recycle Bin)

Backup and Recovery (Recycle Bin)

How to recover a deleted report
1. Select Objects Tab and click on the Recycle Icon

2. Enter search parameters

Backup and Recovery (Recycle Bin)

Search options

Backup and Recovery (Recycle Bin)

3. Deleted report if found in the recovery DB (if it was part of a back up job that run before it was deleted)

4. Import the report back to PROD

Multiple BO installations comparison

Ability to log into more than one BO environment for side to side comparison and content transfer

Content transfer drag and drop

Benefits
Much better understanding of our BO environment
Easier and more intelligent clean up process
Immediate access to Audit data
Recycle Bin

Challenges

Initial 360 job run time (next runs are incremental)

Few not very intuitive options (document retrieval, content transfer)

Make time to read install and user manuals

City of Chicago
Dariusz Zyskowski
Dariusz.Zyskowski@cityofchicago.org

Questions ?

Thank You
Looking forward to work with you
www.gbandsmith.com
Christophe Ochin Sales Manager christophe.ochin@gbandsmith.com
Bruno Masek Sales VP bruno.masek@gbandsmith.com

Key Points

360Suite LCM on steroids!

BIAR handled at object level allowing easy rollback
Recycle bin and possibility not only to recycle
Drag and drop promotion, and automated promotion
Possibility to couple to External scheduler
Ability to handle security via a live interactive matrix showing
explicit and all inherited rights
Find roots of rights via user and resource management
Version control effective
Outperforms on large deployments
Automated Non regression testing
Auditing and canned reports on metadata used an non being used
Impact analysis supported by Hana, Data Services, BW