English Panel

SEKOLAH MENENGAH KEBANGSAAN TUNKU SULONG, JENIANG

Minutes of English Panel Meeting 1/2016

Meeting
Date
Time
Venue

: 1 Year 2016
:4th of January 2016 (Monday)
:1.30pm-3.30pm
: SMK Tunku Sulong Meeting Room 2

Attendance:

1. Mr. Ali bin Awang Kechik (Principal)

2. Madam Norhayati (Head of Panel)
3. Madam Norzian (Senior Assistant Teacher for Afternoon Session)
4. Mr. Nazri
5. Mr. Santhiran
6. Madam Azwanatul Imra
7. Madam Mohanambal
8. Madam Natrah
9. Madam Saraswathy
10.Madam Sharmila
11.Madam Thilagawathi
12.Madam Yamuna Saundari a/p Subramaniam
I.

Welcoming Address by the Head of Panel

1. The Panel Head thanked all the members for their presence. She
highlighted that the primary objectives for the first panel meeting
are to:
discuss the yearly activities that should be carried out in
2016 involving students from Form 1 to Form 6
discuss crucial issues on students performances for PT3 and
SPM results for 2016 via highlighting the TOV obtained from
the previous examinations
present the budget allocated for the panel for Lower and
Higher Forms for English
elect facilitators for each forms to smoothen the
management process for Panel effectiveness
discuss potential programs for students as well as for
teachers for continuous development
Information to all the Panel Members
1

English Panel
II.

Matters arising
2. Head of Panel distributed list of activities with the names of
teachers in charge and briefed the members about it.
3. It has been discussed that Drama team requires more fund for this
year. Hence, the teachers who are in charge are required to come
up with the budget.
4. Choral Speaking, Debate and Drama practices are expected to start
as early as possible for quality productions.
5. Form co-coordinators had been elected as follows:
Form 1- Madam Yamuna
Form 2-Madam Saraswathy
Form 3- Madam Natrah
Form 4- Madam Sharmila
Form 5- Mr. Nazri
Form coordinators are in-charge of preparation of 3 significant
duties which are:
Preparing Scheme of Work and distributing it to the teachers
Preparation of tests/ exams involving school-based as well as
from the district/ state
Planning activities that are relevant and crucial for students
progress in acquiring English language proficiency
6. Lesson plans should be standardized in which teachers should
state:
Class, Date, Time/Duration
Theme/Topic
Learning Outcomes
Lesson Objectives
Activities/ Procedure of Teaching
Remarks/Reflections
7. It had been also stressed that teachers should complete the Record
Book with Pelan Pembangunan Penddikan Malaysia (PPPM)
document, Students Exercise Contracts and Scheme of Work.
Special attention for Form 1 and Form 2 teachers as they have to
prepare two schemes of work due to Oral Proficiency Skills
implementation.
8. 4 books to be used for English lesson which are GRAMMAR,
LITERATURE, READING COMPREHENSION and WRITING.
Action to all English Language Teachers

III.

Analysis and Post-Mortem

9. Analysis and Post-Mortem had been conducted. The discussion was
initiated with Form 2 analysis of Take of Value (TOV) using the Final
Examination of 2015. This is to map potential activities for PT3
students of 2016. It had been formulated that students need more

English Panel
practice on writing. Hence, workshops would be conducted by the
school teachers.
10.Madam Norzian highlighted that process writing should be taken
into consideration when planning lessons for writing. This is due to
the students exposure in English. Since the language demographic
background of English is challengeable for the school context,
vocabularies enrichment and process writing are important for
them.
11.Moving into Form 4 analysis, teachers had presented their class
statistics and listed down the possible activities that could be
conducted for them in order to increase the percentage of passes
for English in SPM.
12.Head of Panel also expressed her worries as it is quite challenging
based on the result obtained last year. It had been outlined that
Form 5 Science, 5 AK1 and 5 AK2 must be targeted into ALL PASS
motto so as to increase the percentage of passes in English for SPM.
13.Emphasis was also given for lower proficiency students of Form 5 on
how to accelerate them into passing group. Motivation and
students attitude towards learning English affected the results
greatly. Therefore, more clear focus would be given strategically to
strengthen students results in 2016. Thus, Performance
Improvement Program would be carried out intensively for students
by the members.
Information to all Panel Members
IV.

V.

Professional Learning Community (PLC)

14.Apart from students development, teachers are also expected to
participate in continuous learning as part of reflective theory.
Various reflective-based approach practices could be investigated
for teachers development purposes. For this year, it has been
decided by the panel that two types of PLC strategies would be
carried out which are Learning Walk and Lesson Study.
15.Lesson study has been carried out from last year. Mr. Nazri has
been appointed by the members for executing the Lesson Study
strategy in which all the morning teachers would be the committee
members.
Action: All the Members
Allocation of Special Duties
16.
Madam Yamuna Saundari a/p Subramaniam has been selected
as the new Secretary for English Panel of 2016.
17.
Madam Sharmila has been appointed as the Secretary for
English Language Month whilst Mr. Nazri and Madam Thilaga have
been selected as for the English Club advisors for 2016.

English Panel
18.
It has been highlighted by the Head of Panel that all members
should work supportively to accomplish the given task successfully
and rewardingly.
Action: Madam Yamuna, Madam Sharmila, Mr Nazri and
Madam Thilagavathi

VI.

Panel Programs and Activities for 2016

No.

Program/ Activity

Month

1. Public Speaking
Competition

Jan/Feb

2. A Word A Day

Jan-Oct

3. Essay Writing Competition

April

4. Language Month

February

5. Choral Speaking Practice

JanuaryCompetition
Day
JanuaryCompetition
Day

6. Drama Practice

7. Debate Practice

JanuaryCompetition
Day

Teacher-inCharge
Madam
Mohanambal
and Madam Nor
Hayati
Mr. Santhiran
and Madam
Thilagavathy
Madam
Sharmila and
Madam Nor
Hayati
Madam
Sharmila,
Madam
Sarasvathy and
Madam Natrah
Madam Natrah
and Madam
Yamuna
Madam
Sharmila
Madam
Azwanatulimra
and Madam
Sarasvathy
Mr. Nazri Mr
Santhiran and
Madam Yamuna

Action: All the Panel Members

VII.

ULBS/PLBS
4

English Panel
19.Madam Sharmila explained that students cannot be graded 1 for
ULBS as the lowest reward is 2 marks. In order to justify the mark,
the teachers must prepare authentic material that meets the
students needs and proficiency level.
20.It has been announced that by March Form 4 would be conducting
the ULBS assessments and it would be carried out twice in 2016.
Focusing on Form 5, the ULBS assessment would be carried out by
March as the marks need to be recorded in the system by April or
May 2016.
21.As for PLBS, lower secondary group would be having special
workshops for listening and speaking skills for exposure.
Action: All the Panel Members

VIII.

Financial Standing
22.
The fund for 2016 is allocated as follows:
Lower Secondary
Upper Secondary
TOTAL

IX.

X.

RM 2047.04
RM 2949.84
RM 4996.88

23.The Head of Panel has decided to purchase new format books for all
the forms.
Information to all English Language Teachers
Other Matters
24.Head of Panel will discuss the MBMMBI room with Malay Language
Panel as soon as possible.
Action: Madam Nor Hayati
25.Special attention to PT3 and Form 5 teachers who are conducting
extra classes, it is significant to prepare documentation related with
the classes for the administration references.
Information to teachers involved
Closing Speech
26.The Head of Panel looking forward a cooperative team for a
rewarding result. She also hopes that all the activities, strategies
and programs listed for 2016 would be carried out successfully.
Meeting adjourned at 3.45pm.

Prepared by,
by,

Approved

English Panel
__________________________
__________________________
(Madam Yamuna Saundari a/p Subramaniam)
Hayati)
Secretary of English Panel.
English Panel.

(Madam Nor
Head of