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Clean, Green and Safe Management System

SP24-40:

Fire Protection Systems Impairment & Notification

Process Owner:
J Stevenson

Checked by:
D Sheen

Approved by:
K Lister

Reviewed Date:
25/1/08

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Revision D

Purpose

This procedure ensures that if a Fire Protection System is found to be defective or is taken
out of service for maintenance, there is a process in place to mitigate the risk of fire in that
area, and that the Asset Manager and Snowy Hydros Insurer are notified of the impairment.
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Scope

This procedure applies to any Snowy Hydro asset, building, or plant that is protected by an
installed fire detection or suppression system.
These systems are:

Automatic Fire detection and alarm systems


Gaseous Fire protection systems
Water deluge and sprinkler systems
Fire ring mains, hydrants and water supply tanks
Portable equipment eg extinguishers, hoses etc
Fixed equipment such as fire hose reels

Definitions

Impairment. A condition that renders a fire protection system or a part of that system
inoperative or where fire protection equipment is not in its usual stored or allocated space.

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4.1

Process
Emergency Impairment

When a facility fire protection system loses all or part of its function then it is deemed to be
an emergency impairment. Under this condition the following actions are required:

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Notify where applicable the Asset Manager or Plant Access Coordinator or


Specialist Technician Plant Improvement.
Establish controls (Refer 4.5)
Commence repairs to the impaired system immediately
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4.2

Planned Impairment
This is the case when a system or part of a system is taken out of service for repairs,
tests, or modification. In this situation you must:

4.3

Minimise the impact by scheduling only one Impairment at a time and by


keeping as much fire protection in service as possible.
Establish controls (Refer 4.5)
Plan the work carefully arrange all spares in advance to minimise outage
time.
Notify the asset manager so that the risks can be retrieved and Impairment
Notification initiated.

Hidden Impairment
This situation occurs when Impairment is detected through a system testing
procedure. Any hidden impairments detected must be:

4.4

Reported to the Asset Manager.


Establish controls (refer to section 4.5)
Restore immediately
Investigate to find the cause of the impairment

Notification

If the duration of the impairment is expected to exceed eight hours then the Asset Manager
or his representative must notify the companys insurance officer via email using the
impairment notification form. A master copy of the Notification Advice has been saved as an
electronic document on the Snowy Intranet under the FORMS quick link. It can be accessed
under the Finance heading or alphabetically under the letter i . The form can be saved to a
PC with personal details pre loaded ready for future use. PC. Refer Attachment 1. Note the
instructions on the bottom of the form.
If the fire protection is impaired as part of normal plant isolation involving the equipment
being protected, eg generating unit outage or group transformer overhaul, notification to the
insurer is not required even if the impairment exceeds eight hours.
Manager Property (Cooma), the Asset Manager for Cooma Head Office area shall be
advised of any impairment to systems in these areas. He will in turn advise the NSW Fire
Brigade who monitor alarms to that area.
4.5

Controls

Controls need to be established to reduce the risk of fire impacting on or emanating from an
area that is no longer protected by an installed fire protection system. Management must
ensure that when Impairment is detected some or all of these controls are established.

Cease hazardous work in that area. No Hot work welding or grinding allowed in that
vicinity
Enforce No Smoking Regulations
Remove combustible materials from that area, paints, solvents, oils, rags etc.
Inspect the area every half hour during the impairment
Use emergency measures to back up water sprinkler and supply systems, eg
portable pumps, fire tankers on site.
Arrange for a backup fire protection eg Fire appliance standby crew if necessary

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Accountabilities

5.1

Asset Manager

5.2

When informed of an impairment to fire protection equipment, shall assess


the fire risk to affected assets and ensure that controls are in place to avoid
increasing the fire threat and to backup the impaired system. He shall ensure
the system is returned to service as soon as possible, and if unable to return
to service within eight hours provide emailed notification to the Companys
Insurance Officer as detailed in section 4.4
Advise local brigade of the impairment if callout arrangements exist

Line Managers / Team Leaders / Personnel


Shall be aware and comply with the requirements in this procedure.
Shall report any fire protection impairments immediately to the Asset
Manager.
Shall plan work on fire systems carefully to minimise downtime.

5.3

Duty Plant Access Coordinator

5.4

Companys Insurance Officer

Shall establish controls to minimise the risk of fire to Plant and property when
a system becomes, or is identified as impaired.
Shall schedule work to allow impairment to only one fire system at any one
time.

Shall check emailed Impairment Notification and forward these to Companys


Insurer.
Maintain records of Impairment Notification.

Records

The companys Insurance Officer must keep records of fire impairment notification on
Cooma File.
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Attachments

Attachment 1 Impairment Notification Form


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References

FM Global for loss prevention


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History

VERSION

DATE

Original

4/4/02

All

Rev C

11/09/06

4.4,

Rev C

11/09/06

4.4 Notification

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CLAUSE

SUMMARY OF
AMMENDMENTS
Jim Stevenson original
author
Email nominated as the
preferred method of
communicating Notification
Advice.
How to access the

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Notification Advice form from


the intranet.
Rev D

SP24-40:
Rev D

25/01/2008

Document Review

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Attachment 1
IMPAIRMENT NOTIFICATION
TO:

Nada van de Sande

FAX 03 9602 5882

FM Global, Melbourne
CC:

Stephen Baker, Insurance Officer

FAX 2451

FROM:
..
TITLE:
..
RE: Fire Protection System Shutdown
DATE:.
1.

System to be shutdown (please tick)


[ ] Automatic Sprinkler/Deluge
[ ] Alarm System
[ ] Firewater tank

[ ] Fire Pump
[ ] Fire Main
[ ]

Provide Details ..
..
Reason for shutdown

Areas Affected ..
Start Time/Date
Estimated Duration..
Precautions to be followed (Please Tick)
[ ] Use Locks and tags
[ ] Notify Asset Manager
[ ] Cease Hazardous operations
[ ] Hose/Extinguisher available
[ ] No Hot Work
[ ] No Smoking
[ ] Notify ERG/Fire Dept
[ ] Fire watch
[ ] Work to be continuous
[ ] Emergency connection planned
2. ACKNOWLEDGMENT OF IMPAIRMENT
Signed . Date.
Attached additional comments:
Yes/No
3. SYSTEM RESTORED
Time.Date
SignedTitle
4. ACKNOWLEDGMENT OF RESTORATION
Signed ..
Date

Procedure:
A master copy of the Notification Advice has been saved as an electronic document on the
Snowy Intranet under the FORMS quick link. It can be accessed under the Finance heading
or alphabetically under the letter i . The idea is that an operator can customise the form for
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their personal details, therefore saving time in the future, and save their proforma on their
PC.
SHL fill out section 1 prior to shutdown (48 hours where possible) and email to List:
Insurance. FM Global to return email when advised of impairment. Complete section 3
when impairment restored and resend. FM Global to return email when advised restored.
Insurance Officer to file all copies.

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