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Current Scheduling Process Work expands to fill the time allowed   Work flow (hand-off) is not reliable   Work production is not steady   Dates and durations are determines by few   Traditional methods of how work. information and material are processed needs to change   .

tasks are defined and sequenced so that their completion releases work .What is Pull Planning? Working from a target completion date (milestone) backward.

improved leveling of resources. and material deliveries are planned based on the request (or “pull”) of downstream customers  Pull scheduling will often expose the need for smaller batches. just in time delivery. and reduced lead times  Workflow becomes more reliable and efficient as the waste of waiting. redundancy. and overprocessing are eliminated . information flow.How does Pull Planning Work?  Work tasks.

  Determine completion dates for the phases (or milestones) 3.  Apply durations to each activity with no contingency or float in the estimates 5.  Re-examine logic to try to shorten the duration 6.  .  Using team scheduling and sticky’s on a wall.Pull Planning Step Define the phasing of the work 2.  Determine the earliest practical start date 1. develop the network of activities required to complete the phase working backward from the completion date 4.

Pull Planning Step continued 7.  Decide what activities to buffer or pad with time contingency   Which activity durations are most fragile?   What are the risks? Rank order by degree of uncertainty Allocate available time to the fragile activities in rank order     8.  Is the team comfortable that the available buffers are sufficient to assure completion within the milestone? If not. either re-plan or shift milestone as needed and possible .

Milestone or Phases .

Sticky Format .

Sticky Wall .

Pull Planning Rules All work shall be clear as to content. timing and outcome   Every connection (hand off of work) in the work stream must be direct and there must be a clear way to request action and receive a response   The pathway for production must be simple and direct   Tasks and completion dates must be negotiated with “performer” and “receiver”   No one can assign or move another persons sticky   . sequence.

Now What?   Transfer sticky’s and commitment dates to:   Work Register (design phase)   Last Planner System (construction phase)   Other specialized software available Monitor progress and task completion through Check-In sessions or Daily/Weekly meetings   Adjust commitments or tasks as needed by RePulling if needed   .

Work Register .

Last Planner System .

Questions? .