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all of your employees are skills that are mandatory for your HR
manager.
Training and Development
Training and development skills are also vital assets for your human
resource manager. The ability to create training programs that solve
human performance problems will yield important benefits for your
organization. Instructional design skills, as well as outstanding
facilitation and presentation abilities, result in training programs that
produce tangible results for your company. Talents in program
evaluation and employee feedback are also needed to constantly
improve the quality of all of your training programs.
Performance Management
The ability to effectively manage the performances of your employees
is an integral part of your human resource manager's job duties.
Establishing and implementing a complete performance improvement
process is an essential skill. Designing your performance review
process, maintaining it and effectively monitoring its implementation
are challenging tasks. Coaching your managers on how to use your
performance management program is also an important function of
your HR team.
HUMAN RESOURCES CERTIFICATION & DEGREE
Human resource management is centered on the resources. The human resource
management will help a company to employ and deploy employees easily and to plan,
monitor and control them effectively. In simple words, human resource management is all
about the employees in an organization. MNCs and other high organizations will call
HRs as people managers and people enablers. The HR manager will deal with
management of employees expectations, ensures employees fulfillments and more.
Importance of HRM
The New Role in Human Resource Management
More and more companies seek the outsourcing services of HR recruitment companies.
The focus on HRM is now moved to the strategic utilisation of employees and the
measurable impact of employee programs over business.
Nowadays successful companies need to be adaptive, resilient, quick to change direction
and customer-centered. Within such an environment the effectiveness of HRM is crucial
to business success. HR professionals establish systems for performance development,
career succession planning and employee development. This keeps people motivated,
HRM helps in Hiring and Training the Workforce
Manpower planning is one of the most important responsibility of the HR department.
HR managers devise hiring strategies for bringing in the right kind of people in their
organization. They prepare their Job Descriptions which is best suited for the role in the
company. After hiring they also plan for the employees induction with a well laid out
training and development plans for them.
HRM takes care of the Performance Management System
HR is responsible for keeping people feel motivated for their work. First comes the task
of defining an individuals role. Thereby an effective feedback mechanism from time to
time helps the employees to improve their skills. This helps in alignment of the
organizational objectives with their own personal goals. An effective PMS helps in
recognition and rewarding people's performance.
What is Recruitment?
Recruitment is the process of having the right person, in the right place, at the right time.
It is crucial to organisational performance. Recruitment is a critical activity, not just for
the HR team but also for line managers who are increasingly involved in the selection
process. All those involved in recruitment activities should be equipped with the
appropriate knowledge and skills.
The importance of diversity should be taken into account at each stage of the recruitment
process. Processes and systems should be regularly reviewed to ensure hidden bias is
removed and to make certain talent is not being blocked from entering an organisation.
Everyone taking part in activities such as short-listing and interviewing should be aware
of relevant legislation.
your expectations for the position. If you dont use the interview to effectively eliminate
applicants who dont fit into your company culture, you might find yourself dealing with
turnover, confusion and disgruntled employees.
Step 1 Setup
Step 2 Source
Step 3 Screen
Step 4 Schedule
Step 5 Feedback
Step 6 Offer
Step 7 Onboard
Recruiting employees can be a somewhat precarious process. With the exorbitant cost of
hiring and training an employee with job and soft skills matching the job description,
making a mistake in this arena can substantially harm net profit for the entire year. One
major consideration in recruitment is whether to hire externally or promote from within
your organization. There are advantages to either method of filling openings.
Internal Recruitment
An internal recruitment strategy is characterized by promoting employees from within an
organization to fill upcoming positions. Many firms use such devices as job posting
boards, email flashes, intranet posts and fliers to advise existing employees of positions
they may vie for. This recruitment may be in the form of creating and shuffling temporary
teams to fill certain tasks or may be permanent changes. Internal recruitment may be
primarily horizontal or it may be for promotions in which the promoted employee's
former position may not be filled.
External Recruitment
An external recruitment strategy is one which a human resources department will
systematically search the employee pool outside its own employees to fill positions.
Many firms will use advertisements in newspapers, job search websites, job fairs and
referrals from current employees to fill positions. Some companies will utilize a
temporary employee agency to fill positions that can be completed quickly and with less
company-specific skill required to complete the desired task. Other firms will use
headhunters or hiring consultants to seek, screen and deliver employees for a fee.
Advantages of External Recruitment
External recruitment also has some substantial advantages. Unlike internal recruits, you
are getting an inflow of often completely new ideas with an employee who has not been
exposed or overexposed to your corporate culture. An outside prospect often yields new
ideas. She may bring information or methodologies from her former employer that can be
integrated into your best practices. Internal job pools may cause problems with a larger
company's diversity mix, and lead to problems with the Equal Employment Opportunity
Commission in terms of promoting a diverse workplace. External job recruiting allows
for rebalancing in this realm if needed. External recruiting may lead to team stability, as
teams may remain intact when hiring externally.
Disadvantages:
Longer process
More expensive process due to advertising and interviews required
Selection process may not be effective enough to reveal the best candidate
Internal recruitment has some natural advantages. You do not have to "reinvent the
wheel" with an internal recruit. He will likely understand your business model, your
culture and your processes before assuming the new position. The resulting outcome is
that he will assimilate into the new position faster than a new employee who will need to
be trained on the many formalities of your firm from benefits to where your fire exits are
before he can begin job-specific training. These employees take longer to find, longer to
train, more money to prepare for the job and may not fully integrate into your culture
after all of the training process. Often, the opportunity to advance provides a strong
motivation in a firm that employs a strong internal recruitment strategy.
Disadvantages:
Limits the number of potential applicants
No new ideas can be introduced from outside
May cause resentment amongst candidates not appointed
Creates another vacancy which needs to be filled
JOB ANALYSIS
INTRODUCTION OF JOB ANALYSIS
When completed , job analysis result in a written report summarizing the
information obtain from the analysis of twenty or thirty individual job tasks or activities.
The ultimate purpose of job analysis is to improve organizational performance and
productivity.
DEFINATION OF JOB ANALYSIS
The U.S. Department of labour defined defined job analysis as, the process of
determining ,by observation and reporting pertinent information relating to the nature of
specific job. It is the determination of tasks which comprise the job and of the skills,
knowledge , abilities and responsibilities required of the worker of the successful
performance and which differentiate one job from all others.
CONCEPTS OF JOB ANALYSIS
Jobs have their own terminology. It is necessary to understand this terminology before
discussing job analysis in detail.
1)
Job :It is group of positions involving same duties , responsibilities , knowledge and skills .
Each job has definite title and is different from other jobs. For examples, peon, typist,
mail clerk, salesman, are jobs.
2)
Position :It implies a collection of tasks and duties regularly assigned to one person. Several
persons may be classified under the same job but each may perform different work.
3)
Occupation :An occupation implies a group of jobs which are similar as to the type of work and which
contain common characteristics.
4.)
Duty :-
Analysis of jobs in the organization is a primary task for setting a baseline that enables
human resources (HR) professionals to effectively manage job-related activities. Job
analysis consists of two components: job description and job specification ("HRD &
Marketing"). The job description "states job related details such as duties and
responsibilities, salary and incentives, working conditions and facilities, etc.," whereas
the job specification "gives the related details like qualifications and qualities required by
job holders, experience and training required, etc." ("HRD & Marketing"). A job analysis
is an efficient way to gather useful information about a job, and its cost-effectiveness
makes it affordable for any organization (Adams).
Any attempt to apply HR resources and talent to the organization's jobs will be more
effective if those jobs are clearly specified in terms of their variables. An effective
training program for a particular job cannot be developed unless information about what
the job entails is elucidated, for example. Details about the job's content, systems,
standards, and demands can be used to choose or develop a training program that
specifically meets the needs of the employees (Adams).
A job analysis is useful for many reasons. It can facilitate employee performance
evaluations and promotions by identifying the level of work the employee has been
accomplishing well and specifying the level of work required for the new job at the
promoted level ("HRD & Marketing"). Job analysis enables job candidates to make
informed decisions about new jobs that they are offered, as well, because the analysis
provides detail about the job's duties and responsibilities, salary, and other incentives, as
well as other variables pertinent to the job ("HRD & Marketing"). In recruiting for jobs
and selecting candidates for them, job analysis provides similar benefits, enabling HR to
properly convey what the job ent...