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STANDARD OPERATING PROCEDURE

STANDARD SPECIFICATION FOR HSE PLAN

DOCUMENT NO. :

PREVIOUS DOCUMENT NO. : NIL

Rev. No.

Issue Date

Pages

Rev. Description

Godfrey Phillips India Ltd.

Prepared
By

Checked
By

Approved
By

DATE:
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STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

TABLE OF CONTENTS
SECTION
NO.

DESCRIPTION

0.0

DEFINITION

1.0

SAFETY PHILOSOPHY

2.0

OBJECTIVES

3.0

PROJECT SAFETY MANAGEMENT

4.0

ROLES & RESPONSIBILITIES

5.0

SITE SAFETY ORGANISATION

6.0

PRO-ACTIVE SAFETY MONITORING

7.0

COMMUNICATION AND CO-OPERATION

8.0

SAFETY PROMOTIONAL ACTIVITIES

9.0

WELFARE FACILITIES

10.0

FIRST AID AND HOSPITALS

11.0

INCIDENT / ACCIDENT REPORTING

12.0

SITE EMERGENCY PROCEDURES

13.0

LOCAL LAWS, STATUTORY REGULATIONS

14.0

LABOUR LAWS AND RULES

15.0

CHILD WELFARE

16.0

INFORMATION TO BE PROVIDED BY CONTRACTOR

17.0

SITE SUPERVISION

18.0

TRAINING AND COMPETENCE OF EMPLOYEES

19.0

SITE SAFETY INDUCTION

20.0

RISK ASSESSMENTS

21.0

METHOD STATEMENTS

22.0

SAFE PLAN OF ACTION (SPA)

23.0

SAFETY OBSERVATION REPORT (SOR)

24.0

PERMIT TO WORK SYSTEM

25.0

SITE SAFETY COMMITTEE

26.0

PERSONAL PROTECTIVE EQUIPMENT (PPE) AND FACILITIES

Godfrey Phillips India Ltd.

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27.0

SANITATION AND HYGIENE MEASURES

28.0

RADIOGRAPHY

29.0

WARNING SIGNS, BARRICADES AND SIGNALS

30.0

NOISE

31.0

SUBSTANCES (CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH


REGULATIONS)

32.0

HOUSEKEEPING

33.0

REMOVAL OF WASTE FROM CONSTRUCTION SITES

34.0

FIRE PREVENTION AND CONTROL

35.0

EMERGENCY PROCEDURES

36.0

SITE ACCESS

37.0

SITE SECURITY PROCEDURES

38.0

SAFETY INSPECTIONS

39.0

AUDIT AND MONITORING

40.0

SAFETY AWARDS AND SAFETY COMPETITIONS

41.0

HSE ASSURANCE PLAN

42.0

CONSTRUCTION EQUIPMENT & VEHICLES

43.0

VEHICULAR AND TRAFFIC SAFETY

44.0

SITE TRANSPORT

45.0

HAZARD WARNING

46.0

EXCAVATIONS

47.0

BLASTING AND DEMOLITION

48.0

CUT-OUTS AND OPENING

49.0

SCAFFOLDING

50.0

STAGING

Godfrey Phillips India Ltd.

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51.0

CONSTRUCTION GOODS HOISTS

52.0

LADDERS AND STAIRCASES

53.0

WORKING PLATFORM

54.0

ELECTRICITY

55.0

WELDING SETS

56.0

COMPRESSED GASES & COMBUSTIBLE LIQUIDS

57.0

COMPRESSED AIR

58.0

WELDING & CUTTING

59.0

LIFTING OPERATIONS

60.0

CRANE AND RIGGING

61.0

MANUAL HANDLING

62.0

ABRASIVE WHEELS

63.0

WORK AT HEIGHTS

64.0

WORK IN CONFINED SPACES

65.0

CONTRACTORS TOOLS & EQUIPMENTS

66.0

SUSPENSION OF WORK

67.0

PENALTY

68.0

ATTACHMENTS
A.

SITE SAFETY ORGANISATION

B.

SAFETY OBSERVATION REPORT

C.

CHECKLIST CUM SAFETY AUDIT REPORT

D.

ACCIDENT REPORT

E.

INCIDENT REPORT

F.

LIST OF VARIOUS LAWS & STATUTORY RULES

G.

DETAILED ASSESSMENTS OF RISKS

H.

IS CODES FOR PPE

I.

HSE ASSURANCE PLAN

J.

SAFETY CHECKLIST SCAFFOLDS

K.

FLOW CHART

L.

MONTHLY HEALTH, SAFETY AND ENVIRONMENT (HSE) REPORT

M.

MONTHLY RETURN OF ACCIDENT STATISTICS

N.
O.

GUIDE FOR IDENTIFYING CAUSAL FACTORS AND CORRECTIVE


ACTIONS
INCIDENT INVESTIGATION REPORT

Godfrey Phillips India Ltd.

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DEFINITIONS
0.1

OWNER

0.2

CONSULTANT

JACOBS H&G PVT. LIMITED.

0.3

CONTRACTOR

Person, Firm or Corporation to whom the work will be


awarded by the Owner.

0.4

ENGINEER

Authorised engineer of the Owner/Consultant in


charge of the job.

1.0 SAFETY PHILOSOPHY


The Site Safety Plan and HSE Procedures set forth in this manual are the minimum
acceptable standards for the project execution. The Contractors are required to implement
these standards and any additional requirements as per Local Laws and statutory
requirements, Indian standards and best practices in industry whichever are higher. Client
and JH&G may issue further changing requirements from time to time as the work
progresses to fit changing site conditions which will be binding on the contractor.
The owner is fully committed for providing a safe and healthy working conditions for all
employees working on the project and our goal is zero accidents in our operation. Safety is
an overriding value that the operation shall be conducted in such a manner that reasonably
practicable measures are taken to protect people not only in our employment but also others
who may be effected by our activities.
We believe that accidents are caused and they can be prevented by eliminating the causes
of accident.
Safety is the responsibility of every employee but line management is ultimately responsible
for the implementation of safety requirements.
Everyone involved must be committed to achieving high standard of HSE Performance with
proactive approach at all levels in the organisation with excellent teamwork.
All activities shall be in compliance with relevant local laws, statutory requirements, codes
and practices pertaining to health & safety of employees.
All personnel should share a sense of empowerment on safety matters with an effective
communication system to facilitate the flow of HSE information both up and down through
the organisation.
2.0. OBJECTIVES
2.1

General:
Everyone working on the Project shall be committed to a policy of ensuring that the highest
standards of Health, Safety and Welfare which are reasonably practicable are adopted. To
this end, the following objectives have been set for the Project:

Successfully implement the Safety Policy.


Unsafe acts &conditions must be identified & corrected, with action aimed to prevent
recurrences.
Achieve Safe and Healthy Workplace.
The Safety & Health of all employees must receive prime consideration throughout all
phases of work.

Godfrey Phillips India Ltd.

DATE:
STANDARD OPERATING PROCEDURE
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Ensure compliance with all applicable laws, statutory requirements, codes of practices
and standards set forth by Client.
In essence NO SAFETY NO WORK.
2.2 Targets
The following Safety targets apply to the Project:
Lost Time Injuries
Zero
Reportable Injuries
Zero
Occupational Illness
Zero
Environmental Incidents
Zero
2.3

Contractor should have a written statement of policy in respect of safety and health of
building workers, copy of the policy should be signed by an authorised signatory.
Contractor shall prepare a comprehensive SAFETY ASSURANCE PLAN in the form of
standard documents for implementation and monitoring of HSE requirements. This shall
be submitted to JH&G / Client for approval and implementation.
Contractor shall appoint safety personnel as given below :
Requirement of Safety personnel

No. of Workers
deployed

Safety Observer

Safety Supervisor

Safety Officer

Safety Manager

Less than 50

--

One

--

--

50-249

--

One

One

--

250-499

One

One

One

--

500-1000

One

Two

One

--

1001-2000

Two

Four

Two

One

2001-5000

Four

Six

Two

One

5001-10000

Six

Eight

Two

One

For every additional 5000 workers or part thereof one additional Safety officer to be
appointed.
2.4

Qualifications of Safety officer should not be less than as prescribed in Building and other
Construction Workers (Regulation of Employment & Conditions of service) Central Rules,
1998.

2.5

Contractor shall arrange for initial Site orientation/ induction of all Workmen/ Supervising
personnel on Safety practices before commencing work at site. This shall include brief
about factory, safety policy, site safety rules and site facilities.

2.6

Contractor shall conduct toolbox talks for all workers each week. These tool box talks should
include topics related to ongoing work activities and precautions for those works.

2.7

Contractor shall ensure participation of his site in-charge and safety officer in the safety
meetings arranged at intervals decided by JH&G.

2.8

Contractor shall also submit Health & Safety report on monthly basis to Jacobs H&G in the
formats given with this document.

Godfrey Phillips India Ltd.

DATE:
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2.9

The safety conditions specified and recommended here are being issued for guidance of the
Contractor. It is the primary responsibility of the contractor to ensure that jobs are executed in
absolutely safe manner. These, however, do not absolve the contractor from any obligations
or liabilities he might incur or transfer such obligations or liabilities to his subcontractors or
agent or to the Owner/ Consultant.

2.10

These rules do not exempt the contractor from statutory duties on health and safety but are
intended to assist in attending a high standard of compliance with those duties in order to
provide a safe and healthy working environment.

2.11

Jacobs H&G will be pleased to guide contractor in any practical way to facilitate safe working
and requires contractors full co-operation in observing these rules.

2.12

The contractor should obtain a Work Permit from Engineer-in-charge before starting any
work in factory premises. These permits are issued to prevent contractors working in
unauthorised area, and will be valid for specific area and for limited period.

2.13

The Contractor shall not mobilise his office, equipment and shall not store construction
material, consumable, tools and tackles etc. at any place other than area marked by the
Engineer-in-charge.

2.14

The Contractor shall designate a competent man as Site in charge who will be available at
site during the period of execution of the contract and shall assume all responsibilities of the
contractor in terms of safety, time-schedule, insurance and statutory obligations.

2.15

The Contractor shall be responsible and shall indemnify the owner, against all injuries to
persons both his own workmen and others and for all damages to structural and/ or
decorative parts of the owners property during construction, erection and during
commissioning of the equipment. The contractor shall repair/ reinstate all such damages.

2.16

The contractor should take all precautions not only for the safe working of his own workmen
but also for safeguarding existing structures, equipment and workmen of the owner as well as
other agencies in and around the job site.

2.17

The contractor shall cover his workmen under the Employees State Insurance Scheme.

3.0 PROJECT SAFETY MANAGEMENT


3.1

Strategies:
The following are some of the important strategies, which must be in place to accomplish the
HSE Plan.

3.1.1

Construction:
-

3.1.2

Method statements should be prepared by the contractors well in advance of the


respective activity.
Monitor compliance with HSE Plan, requirements by all involved personnel.
Conduct Safety Audits.

Resource Plan
-

Plan the execution of the fieldwork to avoid conflict between activities.


Ensure the Safety Compatibility of adjacent tasks.
Reduce congestion at worksite areas.
Use appropriate lay down areas.

Godfrey Phillips India Ltd.

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PAGE 8 OF 78
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3.1.3

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

People
-

The contractors shall ensure training of all personnel on the general requirements for
work and as specific requirements for the project.
Instill people with project safety philosophy.
Contractor to employ skilled people suitable for the Job.
Ensure that the workmen are physically fit for the Job.

4.0 ROLES & RESPONSIBILITIES


Safety is an integral part of normal activities performed by contractor personnel. Members of
contractors team are accountable for complete fulfillment of responsibilities in his area of
work.
Project team shall support this HSE Plan and hold their members of team accountable for
the proper execution of HSE activities.
4.1

Contractor Employees
It is the DUTY of every contractors employee to:

Take reasonable care for the health and safety of himself and other persons who may be
affected by his acts or omissions at work.

Co-operate with his management or others to enable compliance with statutory


requirements.

Report to their immediate supervisor hazardous situations and defects found in


premises, plant and equipment.

Avoid improvisation, which might entail risk.

Help new employees to become aware of all known and potential hazards.

Consider and suggest means of eliminating hazards.

Co-operate in maintaining a safe and healthy working environment.

Attend safety training classes as and when organised.

Attend safety meetings if invited.

Participate in safety campaigns when organised.

Never intentionally or recklessly interfere with, or misuse, anything provided in the


interests of health, safety or welfare.

Work carefully and safely and in accordance with given instructions.

Use protective clothing and safety equipment whenever appropriate.

Draw to the attention of management /supervision improvements to health and safety


which appear to be necessary or advisable.

Report accident/ near misses to his/her supervisor immediately.

Demonstrate leadership of, and commitment to HSE, setting a personal example at all
times.

Godfrey Phillips India Ltd.

DATE:
PAGE 9 OF 78
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4.2

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Contractors Construction Manager


Contractors Construction Manager shall provide his workers with a safe and healthy working
environment. He shall be responsible to promote safety and health consciousness among all
his workers at all times. He is responsible to ensure that the HSE Plan duly approved by
JH&G / Client is implemented in its entirety and constantly monitored.
He shall:
Familiarise himself and comply with all Government, JH&Gs HSE procedures and practices
and Client if any.
Provide adequate safe construction equipment, tools suitable for the work and personal
protective equipment required for the workmen.
Ensure the construction work is being executed in the safest manner based on planned work
procedures.
Inspect and maintain the entire work area in safe and healthy condition.
supervisors to take immediate corrective actions if he detects discrepancies.

4.3

Instruct his

Contractors Safety Engineer / Safety Officers


He shall:
Assist Contractors Construction Manager and coordinate with JH&Gs Safety Officer in
implementing HSE program within their respective work groups.
Familiarise themselves with all Government, Client and JH&Gs safety and health
regulations, including reporting and work permit procedures.
Inspect the construction area frequently to examine appropriate corrective actions and
prepare reports to their Construction Manager.
Review SPA prepared by line supervisor.
Co-ordinate with supervisors and foremen in periodical safety meetings and lead daily safety
meetings.
Assist in accident investigation and reporting.
Conduct safety training classes for the workmen.
Participate in Tool Box Talks.
Suggest safety promotional activities.

4.4

Contractors Supervisory Personnel


It is the responsibility of the Contractors supervisors / foremen to ensure that their workers
strictly adhere to safety procedures in their specific works and work areas. They shall correct
any unsafe acts and/or conditions promptly when these are recognised during the work.

5.0

SITE SAFETY ORGANISATION


See Attachment - A Site Safety Organisation

Godfrey Phillips India Ltd.

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6.0

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

PRO-ACTIVE SAFETY MONITORING


A Pro-active Safety Monitoring Programme shall be used on the project.
The following are some of the elements of such programme
-

Safety Observation Reports (Attachment B)

Safety Inspection / Safety Audits (Attachment C)

Safe Plan of Action

Method Statements

Suitable formats will be provided for the purpose.


7.0

COMMUNICATION AND CO-OPERATION


JH&G recognise the importance of ensuring that the HSE message is cascaded throughout
all levels of workforce.
To facilitate communication the following elements will be used during the construction
phase.

8.0

All Contractors will attend weekly safety meeting with JH&G Site management. At
these meetings the previous week Safety performance will be analyzed and the
planned activities for the forthcoming week will be reviewed.

Contractors Safety personnel will attend project safety committee meeting; typically
these shall be held every week or as may be decided by Site Manager. The purpose
of this meeting is to discuss the alternative safety strategies to be introduced on the
project.

SAFETY PROMOTIONAL ACTIVITIES


In order to develop safety consciousness amongst the employees the contractor site
management shall organize suitable Safety campaigns, Safety competitions and Safety
rewards.

9.0

WELFARE FACILITIES
The owner may provide certain facilities. However the contractors shall provide required
number of toilets washing facilities and rest shelters in suitable locations as per statutory
regulations.

10.0

FIRST AID AND HOSPITALS


The owner at project site may provide a first-aid center for the treatment of minor injuries and
illness. However all major injuries and sickness cases shall be referred to the Hospitals and
Contractor shall make his own arrangement for such treatment as required.
The Contractor must have arrangement for rendering necessary first-aid in case of accidental
injuries. Work site must be provided first-aid-box containing items as specified in the Building
& other Construction Workers (Regulation of Employment and Conditions of Service Rules,
1998) and keep the same in a conspicuous place where it is easily accessible.

Godfrey Phillips India Ltd.

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PAGE 11 OF 78
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SPECIFICATION FOR HSE PLAN

The Contractor shall make arrangements for the emergency care and treatment of all
Contractors employees at the nearest (or reasonably nearby) hospital.
11.0

INCIDENT / ACCIDENT REPORTING


Any accident that appears to be serious or which entails a person reporting to hospital or
leaving site for treatment shall be reported immediately to JH&G representative in the format
attached (Attachment D & E). Guide for identifying causal factors and for investigation
report (Attachment N & O).
Contractor shall ensure that any accident that does occur is fully investigated to find root
cause and preventive measures are adopted to prevent its reoccurrence. JH&G shall have a
right to conduct independent inquiry of the accident.

12.0

SITE EMERGENCY PROCEDURES


A detailed Site emergency procedure shall be worked out and communicated to all
employees at site. Necessary arrangements shall be made to deal with such emergency
situations. An emergency response team will be formed to tackle such situations.

13.0

LOCAL LAWS, STATUTORY REGULATIONS


The Contractor shall comply with all local laws and statutory rules particularly the provisions
under Contract Labour (Abolition and Regulation) Act, Building and other Construction
Workers (Regulation of Employment and Conditions of Service) Act 1996 and Building and
other construction workers (Regulation and Conditions of Service) Rules 1998. A list of
important laws applicable to the Contractor is enclosed. See Attachment F.

14.0

LABOUR LAWS AND RULES


The Contractor shall maintain relevant records and fulfill all conditions and requirements in
accordance with following:
-

15.0

No person below the age of 18 (eighteen) years shall be employed for the work.
The Contractor shall not pay less than what is provided under law to any persons.
The Contractor shall pay equal wages for men and women in accordance with
applicable labour laws.

CHILD WELFARE
The Contractor at his own cost provide Creche facility at site in case more than fifty female
workers are employed. Such facility shall be in accordance with Bldg. & Other Construction
Workers (Regulation of Employment and Conditions of Services) Act, 1996.

16.0

INFORMATION TO BE PROVIDED BY CONTRACTOR

Health, Safety and Environment policy


A detailed Health, Safety and Environment plan.
Names of the Safety personnel.
Employers liability insurance certificate.
Work method statements for critical operations like lifting etc.
Test Certificates for lifting gear, lifting equipment and appliances.
Information relating to hazardous materials used and their MSDS.
Daily labour returns
Copies of all Statutory Registers maintained by the contractor when asked for.

Godfrey Phillips India Ltd.

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Copies of the Contractors Safety officers reports of their findings on site inspection.

Godfrey Phillips India Ltd.

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17.0

18.0

18.1

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

SITE SUPERVISION

The Contractor must ensure that an employee of suitable seniority and authority with
responsibility for health and safety is always present on site during the course of the
work, to supervise and direct the work and to receive and implement instructions from
the JH&G senior representative. Prior to commencing works on Site, the Contractor must
notify JH&G Construction Manager names of such employees.

All supervisory staff shall be made aware of their responsibilities for safety.

TRAINING AND COMPETENCE OF EMPLOYEES

Each Contractor must ensure that his employees are adequately trained and experienced
to carry out their work safely. Training should be continuos throughout a project and
should include regular toolbox discussion.

To this end the Contractor must also ensure that specific hazards likely to be experienced
on the Site or not, are notified to their workforce together with any precautions to be
taken and local rules to be observed.

Where particularly severe or unusual hazards may arise JH&G reserves the right at no
additional cost to request Contractors employees to attend safety training and instruction
sessions, whether carried out on Site or externally. JH&G also require Contractors
employees to undergo specified safety training induction.

Each contractor shall participate in the training program to help develop content,
introduce training sessions, conduct training sessions, lead site tours that are part of the
safety training, and other responsibilities that may be appropriate from time to time. The
Safety Managers/Safety personnel from both JH&G and Contractor share the duty of
conducting the orientation and other training sessions.

Initial site orientation / induction

The number of orientation presented each week will be varied to the greatest extent
possible to accommodate the Contractors need to bring labour on site. The following
topics will be included in the course, which will be changed during the course of the
project to meet changing site requirements.
Introduction to the site and project, with a brief overview of the factory that is being
constructed.
Client and JH&G HSE policy and safety philosophy.
Personal Protective Equipment (hard hats, safety glasses, steel-toed boots)
Housekeeping
Working in and around excavations
Working at height (ladders, scaffolds, free edges and openings)
The Safe Plan of Action (SPA)
First aid facilities, Accident reporting system
Emergency procedure
Smoking restriction, prohibition of alcohol and drugs.
The contractor will conduct a site visit for his new employees in groups of less than 25 to
familarise the new employees with essential services, their work place, and general site
layout.
Gate pass will be issued only after completing the site orientation / induction.

Godfrey Phillips India Ltd.

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PAGE 14 OF 78
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18.2

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SPECIFICATION FOR HSE PLAN

Specific hazard training


Specialised training for affected employees will be given for such topics as:

Hot work
Scaffolding & work at height
Material handling
Pressure testing
Heavy equipment lifting & rigging
Work permit system
Lockout & tagout procedures
Entry into confined spaces
Handling hazardous material
Fire prevention and control
ERT etc.

These courses will vary in length depending on the time needed to properly address the topic
at hand.
Completion of specific hazard training is mandatory before working on such tasks.
A list of trained persons shall be maintained.
18.3

Training and Awareness Courses


The following topics for training shall be considered:
Overall Safety Program
HSE Policy
The Statutory Regulations and HSE Codes & Practices
Site Safety Rules and Requirements
Safety Organisation and Responsibilities
Safety and Health Inspections / Safety Audits
Environmental Protection / Waste disposal
Fire Prevention Control
Methods of Accident Prevention
SOR, SPA, Method Statement, Permit to Work System
Emergency Response Procedures
Personal Protective Equipment and Safety Equipment
Scaffolding, Ladders, Safety nets etc., Fall Protection.
Cranes, Hoists and Lifting Equipment
Good Housekeeping
Excavations
Electrical safety
Gas Cutting and Welding
Hazardous material handling
Permit To Work System
Entry into confined space

Godfrey Phillips India Ltd.

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PAGE 15 OF 78
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18.4

Tool Box Talks

19.0

20.0

Contractors will conduct toolbox talks for all employees each week.
Topics will include current issues or precautions for work about to start, as determined by
the contractor or safety leadership team from time to time.
Each session will last from 15 to 30 minutes.
Each contractor shall maintain a record of attendance by his employees to demonstrate
his compliance with this requirement and copies of attendance register shall be
forwarded to JH&G for records.

SITE SAFETY INDUCTION

It is the responsibility of the Contractor to familiarize all new personnel to the project on
the actual location of assembly points, fire alarm points, first aid center and the like.

Contractors are responsible for arranging site safety inductions for their workmen at least
one day in advance and shall be done jointly by JH&G Safety personnel and contractors
safety personnel.

RISK ASSESSMENTS (Refer Attachment G)

21.0

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Contractors will be required to produce risk assessments for all works under their control.
The risk assessment form shall be submitted to the JH&G representative at least 48
hours before the job commences, and include the following information;
Identification of all hazards applicable to significant risk activities.
Details of measures in place to control the risk.
Justification that the existing control measures are adequate or if not, a detailed action
plan on how the risk(s) shall be controlled.
General risk assessments may be produced to cover day to day activities.
All risk assessments must be communicated to the workforce who will be responsible for
undertaking the work.

METHOD STATEMENTS
Contractors shall submit work method statements for work activities such as the following:

Excavation works
Lifting operations
Steel erection
Hot work operations
Radiography
Entry into confined spaces
Pressure testing
Working at height

Work method statements must also be submitted for activities, which have been identified as
being of significant risk assessment process and activities selected by JH&G representative.
All method statements must be submitted to JH&G well before planned commencement of
the works.
The work method statement shall detail:

The job to be undertaken

Godfrey Phillips India Ltd.

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STANDARD OPERATING PROCEDURE
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The individual activities required to complete the job.

The individual trades/disciplines involved in each activity.

Plant, equipment, tools be used in each activity.

Any hazardous substances/chemicals to be used along with their MSDS.

The name(s) of the Supervisor(s) for each activity.

The name of the person in overall charge of the job.

A detailed description of how the work will be done including control measures and
procedures to complete each activity and the overall job safety.
Compliance with the standards detailed on the work method statement and relevancy to
current operations shall be monitored on a daily basis and during Contractors safety
management meetings.
22.0

SAFE PLAN OF ACTION

22.1

The SPA is the primary tool used at site to identify and plan to mitigate safety hazards. This
form shall be completed by the employees and their supervisor of each crew before starting
a new activity and kept at the work place for ready reference.

22.2

The SPA has sections for the employees to:

State the task to be performed


Location of the task to be performed
Safety hazards anticipated
Steps to be taken to prevent the risks identified
Equipment, tools, or materials needed for protection against the hazard and to perform
the work safely.

22.3

It is the responsibility of the supervisor to ensure that all equipment, tools, or materials
needed to implement the preventions identified by the SPA are obtained and all the steps
identified to prevent the safety hazards are implemented before starting the work task.

23.0

SAFETY OBSERVATION REPORT (SOR)

23.1

The SOR is used as a tool for supervisors to record unsafe acts and the steps taken
(immediately and as follow-up) to correct the unsafe acts.

23.2

The form includes spaces for the supervisor to state the unsafe act, what he did to
immediately correct it, what caused the unsafe act, and recommendations to prevent its
recurrence.

23.3

The SORs will be turned into JH&G daily and the data recorded by the SORs summarized
weekly to identify frequently occurring safety risks (which can then be addressed to make the
site safer) at site.

24.0

PERMIT TO WORK SYSTEM

24.1

A permit to work system is a safety strategy designed to protect personnel and plant and
which consists of an organised and predefined safety procedure. It forms a clear record of all
foreseeable hazards, which have been considered in advance of the construction operations.

24.2

The identities of the permit Issuing Authority and Permit Acceptor will be dependent on
nature of the activity.

Godfrey Phillips India Ltd.

DATE:
PAGE 17 OF 78
REVISION NO:

24.3

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

The following are some of the types of permits, which are introduced from time to time
depending upon work situation.

Scaffolding
Excavations
Lifting Operations
Hot Work/Naked Flame
Electrical Works
Confined Spaces
Radiography
High Pressure test
Commissioning of equipment

24.4

Contractors supervisory personnel shall be authorized by the Client/ JH&G to request and
accept permits to work, after suitable training.

24.5

Written requests for permits must be submitted to JH&G representative at least twenty four
hours in advance.

25.0

SITE SAFETY COMMITTEE


In order to ensure better communication and coordination for realising safety targets, the
project shall establish an independent Safety committee comprising of Client Representative,
JH&G Construction Manager, JH&G Safety Manager, JH&G Discipline Heads, Contractors
Site Manager, Safety officers.

25.1

26.0

Safety Meetings

Safety will form part of the agenda at all Site meetings. The Contractors Safety Officer
may be asked to attend these meetings.

Once per month a safety meeting of all Contractors shall be convened by JH&G
Construction Manager. Attendees at the meeting shall be all Contractors Safety
Officers, Site Managers (or their nominee). The frequency of meetings may increase
depending upon the need.

PERSONAL PROTECTIVE EQUIPMENT (PPE) AND FACILITIES


The Contractor must provide all his employees/workers working overhead or in other
hazardous jobs, with safety belts, safety helmets, goggles, etc. as and when required for the
work and ensure their regular use by their employees/ workers to prevent accidents.
Wearing of safety shoes is compulsory for all workers except those on earthwork who also
shall wear any other alternate shoes suitable for their working.
The safety belts and other equipment as stated above must be subject to inspection and
approval by the engineer.
Contractors shall provide all necessary protective clothing and equipment. Records of the
issue of safety equipment must be maintained. Necessary standards relating to PPE
enclosed in Attachment H.

Godfrey Phillips India Ltd.

DATE:
PAGE 18 OF 78
REVISION NO:
26.1

The Contractor shall:

26.2

Helmet (hard hat)


Goggle, face mask, dark eyeglasses and face protection
Ear plugs and/or ear muffs
Hand gloves
Safety shoes and boots
Equipment and clothing for body protection
Safety belts and harnesses
Respiratory (breathing) protection

The followings, but not limited to these, are considered to be personal protective facilities:

26.4

Maintain all personal protective equipment in good working condition and keep them
clean.
Replace all defective / broken personal protective equipment
Provide storage for personal protective equipment when not being used.
Ensure that personal protective equipment is properly used.
Give training, information and instruction on its use to employees.

The following PPE are generally used on Site. However special equipment may be required
for certain operations depending upon the risk involved

26.3

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Barricades
Guardrail, Handrails and Covers
Stairs, Passageways and Ladders
Safety Nets
Scaffolding
Shoring
Cages, gondola and crane suspended working platforms
Insulating Screens and Barriers

HEAD PROTECTION
All personnel shall be issued with safety helmets, which shall be used at all times that
personnel are on the SITE.
Safety helmets shall be checked periodically for signs of wear, and in particular for cracks in
the shell, and damage to the hammock. Any evidence of such wear shall result in the helmet
being discarded, and replacement issued.
Helmets shall not be painted, as this may result in brittlement of the shell.

26.5

HAND PROTECTION
Workers employed on bar bending mixing asphaltic materials Cement, Lime mortar and
Concrete shall be provided with protective foot-wear and protective gloves.
Gloves
-

shall be used by personnel involved in works with possibility of the risk from:
abrasion;
cutting;
tearing;
chemical, or other burn;
infection.

Godfrey Phillips India Ltd.

DATE:
PAGE 19 OF 78
REVISION NO:

26.6

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Foot Protection
Suitable safety footwear shall be worn by personnel considering the nature of works and such
hazards:
risk of crushing by heavy objects;
penetration by sharp objects.

26.7

Ear Protection
Ear protection shall be worn by personnel involved in works in areas of high noise levels, or
when working with equipment that generate high noise levels.
Ear protection can be of an external cup-type defender which fits over the outside of the ear,
or plug-type, usually made of compressible foam, which fits inside the ear. Selection of the
correct type shall depend upon:
the nature and source of the noise;
the assumed, or known level of the noise, (measured in decibels and recorded as dB
[A]);
the pitch or frequency of the noise;
the attention (or protection factor) offered by the defender.
Whenever practicable, equipment generating high noise should be located at the maximum
possible distance from any work being performed. Sound reducing boxes also should be
fitted to the equipment wherever practicable.

26.8

Eye Protection
26.8.1 All Personnel shall be provided with suitable eye protection wherever there is a risk
from :
flying particles,
high speed flying particles,
dust ingress,
chemical splash,
radiation glare,
hot sparks or metal spatter,
harmful vapors.
26.8.2 The correct selection of eye protection shall depend on the assessment of the risk, or
combination of risks based on the site situation.
26.8.3 Eye protection with scratched, or fogged lenses shall be discarded and
replacements issued.

26.9

Respiratory Protection
Respiratory equipment, whether stand bottled-type, or self contained breathing apparatus
shall only be worn by trained and qualified personnel.
26.9.1 Persons with beards shall not be permitted to operate with respiratory equipment.
26.9.2 Self contained breathing apparatus shall generally be used in emergency situations,
while scheduled works shall utilize the static bottled-type.
26.9.3 All operators shall be fitted with life-lines when entering hazardous areas and shall
be rotated at regular/ intervals, depending upon the nature of the works being
performed.
Those engaged in mixing or stocking Cement bags or any materials, which are injurious to
eyes, and lungs shall be provided with protective goggles and masks.

Godfrey Phillips India Ltd.

DATE:
PAGE 20 OF 78
REVISION NO:
26.10 Fall Protection

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Safety harness shall be worn by all personnel working at height greater than 2.0 M above the
ground level. Waist belts would not be permitted, all would be required to use Body type
safety harness with snap-hooks.
27.0

SANITATION AND HYGIENE MEASURES


In order to provide adequate sanitary conditions for all personnel at site, JH&G considers the
following provisions as a part of the temporary facilities to be provided by the Contractor.
Provision for an adequate supply of potable water
Provision for toilets and hand wash basins
Garbage disposal and periodic collection
Proper drainage and sewer disposal
Other special hygienic operations viz. Fumigation, pest controls etc.
Worker's Rest Space:
- Sunshade and/or site canteen
- Smoking hut

28.0

RADIOGRAPHY
Only qualified and trained personnel with required license issued by BARC should be
assigned to install, adjust and operate radiography equipment.
When working in areas with a potential exposure directly or indirectly to any workers/persons,
the relevant statutory required protection shall be made.
Areas in which lasers, X rays are used shall be posted and restricted with standard radiation
warning sign, placards and barricades.
All applicable rules pertaining Radiography shall be complied with regard source movement,
Radiography license etc.
All personnel working on radiography to wear dosimeter / film badges as required by the
BARC norms.

29.0

WARNING SIGNS, BARRICADES AND SIGNALS


All floor openings, cutouts, open edges and excavations shall be properly barricaded,
covered and warning notices posted.

Signs
Barricades
Signals

Site supervision shall make sure that signs, barricades and signals are used, erected and
maintained as required to ensure the safety and health of site personnel.
30.0

NOISE
Noise must be kept to a minimum at all times and must not exceed acceptable and/or locally
specified rules and conditions relating to noise imposed by the Contract. Due regard must
always be given to noise levels, permissible times for noisy work operations and other
restrictions which may be imposed by Local Authority. Any operation of a contractor is likely
to expose any employee on Site to an average noise level of 85 db(A) or above, that
assessments are carried out and informed to JH&G representative. In such circumstances,
the Contractor must keep stocks of ear defenders or other suitable hearing protection and
issued to the workmen who are exposed to the higher levels of noise.

Godfrey Phillips India Ltd.

DATE:
PAGE 21 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

The legal requirements for the protection of workers hearing are contained in the Building &
Other Construction Workers (Regulation of Employment and Conditions of Services) Central
Rules 1998. Loss of hearing is normally progressive and cannot be seen nor is it always
apparent until an older age.
Noise assessment should be taken at regular intervals.
But a general guide is if you have to raise your voice it is too noisy.
Grinders
Cutters
Jack Hammer (pneumatic drills)
Engine driven plant
and the like, all give off levels of noise that is harmful.
Ear plugs and earmuffs are the commonest form of hearing protection. In general, muffs are
to be preferred for the construction industry because:
if it is necessary to remove protectors for a short time for ease of communication, it is
easier to remove and replace muffs without risk of contaminating the ear, and
muffs are easily visible, so that plant operators will be aware that persons may not hear
approaching machines.
If there is a concern that personnel cannot hear warnings, shouts or gas monitor alarms, then
a method statement/ safety system of work should be provided for those operations.
31.0

SUBSTANCES (Control of Substances Hazardous to Health Regulations)

31.1

The Statutory Regulations are to be complied with at all times. Hazardous substances
include any flammable liquid or any substance likely to give rise to toxic, corrosive, irritant or
harmful risk.

31.2

Substances hazardous to health must be identified prior to taking them onto Site and, if they
cannot be substituted or eliminated, assessments stating how the substances will be
controlled and what precautions will be introduced must be carried out and recorded in
writing by a competent person. This assessment must be communicated to and
comprehended by the workforce who are likely to come in contact with the substance(s). A
copy of all assessments should be handed to the JH&G Construction Manager.

31.3

Hazardous substances brought to site shall be kept to a minimum and must be stored in
secure, appropriate containers with the contents clearly labeled. The containers must be
stored in a secure area, preferably quarantined for the main stores areas, with suitable
warning notices and signage posted.

31.4

Hazardous materials must not be allowed to discharge into natural watercourses or drainage
systems.

31.5

All hazardous material waste must be kept separate from normal waste and be disposed of in
a specialist disposal facility.

Godfrey Phillips India Ltd.

DATE:
PAGE 22 OF 78
REVISION NO:
32.0

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

HOUSEKEEPING
Very high standard of housekeeping shall be maintained at all times by the Contractor.

Keep the site neat and tidy. Keep adequate number of skips / waste bins.
Keep the access clear of all obstructions.
Remove the nails or bend them down from the wooden scrap and remove them from job
site.
Store the material in an orderly manner.
Maintain a safe and healthy work environment
Provide adequate light in work area and passages.

The contractor shall on daily basis keep the premises and surrounding area free from
accumulation of waste materials or rubbish caused by activities.
At the completion of days work contractor shall remove these materials to avoid Slip/ Trip
hazards and provide safe areas for movement of all workers and supervisor.
Contractor should establish regular maintenance program of sweeping and hosing to
minimize accumulation of dirt and dust in such areas.
If the contractor fails to Clean-up as provided in this document, the owner may do so and
cost thereof shall be charged to the contractor.
On completion of the job the contractor shall remove all his construction material, tools etc.
and demolish all temporary constructions and leave the job site thoroughly cleaned up and
ready for use.
When required contractors have to suspend other operations and do housekeeping.
33.0

REMOVAL OF WASTE FROM CONSTRUCTION SITES

33.1

JH&G shall be informed of procedure followed by the Contractor before disposal.

33.2

Waste generated at site shall be controlled and disposed off in accordance with
environmental control regulations and municipality rules.

33.3

Controlled waste is any kind of household industrial or commercial waste. This includes for
example:

33.4

Scrap metal
Building, construction, demolition and excavation waste, including waste from any repair
or renovation.
Clinical waste.
Anything which is unwanted because it is surplus, broken, worn out, contaminated or
spoiled in some other way.
Where there is any doubt of the composition of excavation spoil, it must be analysed
before it is removed off-site.

Waste Disposal
All receptacles shall be constructed of metal or other suitable types of containers of nonflammable materials.
Cardboard, wooden boxes or crates and similar types of containers shall not be used for the
collection of combustible waste.

Godfrey Phillips India Ltd.

DATE:
PAGE 23 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

The removal of waste shall only be taken in accordance with the rules prescribed by local
Public Health Department.
Evidence of compliance shall be submitted to the Resident Construction Manager prior to the
removal of waste from site.
Separate waste skips should generally be provided for:
scrap metal
general construction waste
and fully enclosed skips for
food waste (to deter vermin)
waste and rags saturated with oil, grease and the like
Skips containing combustible waste should be strategically placed to ensure fire does not
spread in the case of combustion within a skip.
34.0

FIRE PREVENTION AND CONTROL


The Contractors shall plan and chalk out the measures for the elimination of possible
conditions, which may lead to fire.
The Contractors shall provide adequate number of well-maintained fire extinguishers at each
work area.
The Contractor shall ensure that workmen are trained in the use of fire extinguishers,
understands the basics of fire fighting and train the workmen to become familiar with such
Fire Fighting Procedures. A competent person shall periodically inspect all fire extinguishers.
The Contractor shall take every precaution and use all reasonable means to prevent an
outbreak of fire and shall tender immediate assistance in case of fire. Any outbreak of fire in
or near the workplace shall immediately be reported to the engineer in-charge of Owner /
Consultants.
Smoking on site is not permitted, but may be allowed in restricted areas as may be
authorised by the engineer. No smoking boards shall be displayed at prominent location
including stores/ storage places.
Care of flammable materials, oily rags, waste etc. must not be left lying around or allowed to
accumulate. Covered metal skips should be used for disposal of flammable waste.
If required, fire drills should be held at intervals to ensure personnel are familiar with the
location, operation and uses of the various extinguishers used at site. Fire extinguishers
should be located in designated areas and clearly identified.
Fire extinguishers must never be left empty, defective or in a discharged condition - they
shall be refilled / maintained in good working order.
All machines such as welding machine, generators, cutting machine are arranged in such a
way that fire risk equipments are segregated and protected.
If welding/ cutting operations are to be carried out close to flammable materials, nonflammable screens and blankets shall be used to confine sparks hot metal or slag. A fire
extinguisher should also be readily available.

Godfrey Phillips India Ltd.

DATE:
PAGE 24 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

All flammable material shall be kept away from the source of heat. All waste papers, wooden
shavings, oily rags, coir, jute, cotton gunny bags etc. shall be removed on daily basis.
Chemicals and other such goods should be stored in stable racks properly labeled. Mutually
reactive chemicals should be kept away from each other. Storage place should have proper
ventilation.
35.0

EMERGENCY PROCEDURES
The following will be considered to establish emergency procedures.
-

Make a list of available emergency services and confirm their communication


channels.

Ensure that supervisors clearly understands their responsibility and role in the site
emergency procedures.

Designate first aid and provide medical supplies and other material and equipment
that may be required for emergency use.

Set up emergency response teams.

Determine emergency evacuation routes for work areas and construction site.

Make sure that all personnel clearly understand emergency warning siren signals or
other warning signals used by Client or other authorities.

Designate a supervisor to conduct a head count and give instructions to evacuees as


necessary.

Post emergency information for each work area on the site.

Conduct emergency procedure drill periodically.

36.0

SITE ACCESS

36.1

Access to the site must be at all times via recognised roadways and footpaths. Personnel
must not access to construction areas through unauthorised areas. Anyone found
disregarding this rule would be subject to disciplinary action.

36.2

All personnel will be issued with a photo pass, who will be required to enter the Site. Passes
must be carried at all times. At the completion of the project, all passes must be returned to
the JH&G Construction Manager.

37.0

SITE SECURITY PROCEDURES


Following minimum controls on movement on men and material should be followed.

37.1

Site Entry Control


Site Entry Permit (Personnel) System
Site Entry Permit (Vehicle) / Equipment
Contractors shall abide by Client Security system.

Godfrey Phillips India Ltd.

DATE:
PAGE 25 OF 78
REVISION NO:

37.2

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Prohibited Items and Activities


Contractor shall closely monitor to ensure that the employees adhere to the following code of
conduct:

38.0

Alcoholic beverages will not be consumed, brought onto, or manufactured on the site.

Non-prescription drugs, intoxicants or substances will not be used, brought onto or


manufactured on the site.

Firearms, explosives, knives or other types of weapons will not be allowed on the site.

Gambling or any other form of betting game is prohibited.

Discrimination or intimidation on the basis of race, sex or national origin is prohibited.

Aggressive or abnormal behavior is prohibited.

Individuals under the influence of alcohol or drugs will not be permitted entry to the site.

All Indian laws shall be complied with at all times.

Violation and / or failure to comply with the above requirements will require a written
report detailing facts and corrective actions taken.

SAFETY INSPECTIONS
The Jacobs Safety Manager/Officer will visit the Sites and carry out Site safety inspections.
Contractors must co-operate in these inspections. Contractors Safety Personnel also shall
conduct daily Safety inspection / Safety Audits and report to Contractors Site Incharge for
taking corrective action. A copy of their reports shall be forwarded to the JH&G Construction
manager and provide a report of their findings and any necessary corrective action to be
undertaken.

39.0

AUDIT AND MONITORING


JH&G may plan to conduct the following two types of audit from time to time during a project
life.

39.1

Formal Audit
Regular and Ad-hoc Inspection

Formal Audit
Formal audit is a comprehensive assessment of compliance with project program,
procedures and local codes and regulations.
JH&Gs home office management and/ or HSE specialist / advisor at key points will carry out
this audit during project life cycle by means of pre-determined formats. HSE audit and
monitoring checklist formats.
The results of formal audit will be reported in a written assessment form and feed back to all
relevant parties including JH&Gs top management. Site management and supervisors
should take corrective actions immediately and submit their compliance report.

39.2

Regular and ad-hoc inspection


Regular and ad-hoc inspection is an audit providing regular or special means of checking
compliance with project HSE requirements at key stages of project life.

Godfrey Phillips India Ltd.

DATE:
PAGE 26 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Regular and ad-hoc inspections will be carried out by site management and/ or site Safety
Officer / Manager.
40.0

SAFETY AWARDS AND SAFETY COMPETITIONS

40.1

Awards and Recognitions


Construction site Safety awards programs may be instituted with focus on remarkable
achievements and contributions towards safety.

40.2

Safety Competitions
The site management and the Contractors may plan for various safety competitions to
motivate employees to take active part in safety program.

41.0

HSE ASSURANCE PLAN


The contractor shall submit HSE Assurance Plan in the form of matrix indicating the extent of
checking of various activities enlisted in the plan. The plan shall be approved by JH&G and
it shall be used as main tool for HSE surveillance.
A typical plan prepared for the project is attached for guidance Refer Attachment - I.

42.0

CONSTRUCTION EQUIPMENT AND VEHICLES

42.1

Pre-Construction Examination and Inspection


The Contractors shall provide a list of equipment and vehicles needed to safely perform the
work. Cranes, hoists, slings, lifting tackles and other lifting equipment shall be selected as
per load carrying capacities.
The Contractor must include in his Safety Assurance program, a procedure relating to
construction equipment and vehicle inspection, operation and maintenance plan. It must be
consistent with the manufacturer's recommendations and JH&Gs requirements as contained
in the program.
All hoisting and lifting equipment shall be thoroughly examined by a competent person as per
applicable local laws and regulations. A report on the result of examination shall be
submitted (in prescribed form) before equipment is brought into site.
Operators of all cranes and other heavy equipment must be physically and mentally fit to
operate the assigned equipment. They should be well trained to operate the particular type
of equipment. Operators qualification for cranes, pile drilling rig and heavy equipment are
subject to review by the competent equipment supervisor and safety manager.

42.2

Scheduled Inspections and Maintenance


Contractor's construction equipment and vehicles are to be periodically inspected and
maintained according to pre-determined schedule. Complete record of all inspection and
maintenance shall be maintained and submit to JH&G when called for.

42.3

Equipment Operator Qualification and Training


JH&G through the Contractor shall review the qualifications of all crane operators, crane
maintenance personnel and other mobile equipment operators in accordance with the
following procedure:

Godfrey Phillips India Ltd.

DATE:
PAGE 27 OF 78
REVISION NO:

43.0

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Possession of valid drivers license and job site authorisation card signed by JH&Gs
Safety Officer.

Successful completion of a practical operating examination administered by competent


and authorised personnel.

Training - Operator responsibilities, familiarity and comprehension concerning all crane


safety and O&M requirements, load capacity charts, rigging methods and practices,
hand signals and other requirements will be examined by competent and authorised
personnel.

VEHICULAR AND TRAFFIC SAFETY


The following elements shall be taken care to eliminate traffic accidents.

43.1

43.2

43.3

Drivers Qualifications and Training

The drivers / operators are competent enough to drive the vehicle and hold a valid
license for the class and type of vehicle or equipment driven to be operated by them .

Each driver or operator must have completed the Site Induction Course before driving
or operating vehicles and equipment on site.

Traffic Safety Regulations

Suitable traffic signs & warning notices shall be posted at Site.

Drivers and operators shall comply with all traffic safety regulations, traffic controls and
traffic signs.

The maximum speed limit on the construction site is 15 km/ hr. The maximum speed
limit in work areas is 10 km/ hr.

Drivers or operators who violate the site traffic safety regulations will be removed from
the site.

Personnel must not be transported while standing on the bed of trucks or trailers nor
they shall be allowed to sit on doors.

Personnel shall not ride on the body of material handling or earth moving equipment.

Vehicle Maintenance and Inspection


Vehicles must be frequently inspected and properly maintained.
equipped with the required safety features that function properly.

Each vehicle must be

Preventative maintenance shall be performed on all vehicles on a monthly schedule. All


safety features shall be checked and repaired as necessary to ensure proper operation.

Drivers and operators shall perform a pre-operational checks of their assigned vehicles
and equipment at the start of each working day.

Each driver shall keep a record of the daily and monthly pre-operational vehicle and
equipment checks.

Godfrey Phillips India Ltd.

DATE:
PAGE 28 OF 78
REVISION NO:
43.4

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Motor Vehicle Accident Investigations


All motor vehicles and equipment accidents shall be reported, investigated and remedial
measure taken to prevent recurrence.

44.0

SITE TRANSPORT
The most common factors contributing to site driving accidents/fatalities include:

poor maintenance
carrying of unauthorised passengers
unattended vehicles moving under overhead cables
unauthorised drivers (i.e. do not hold current driving licence or Certificate of Training
Achievement
reversing of vehicles
reckless driving
ignorance of specific safety notices
Contractor shall ensure that the drivers hold necessary licence for the type of vehicle they
are driving. Holding a current driving licence for a road vehicle does not necessarily prove
fitness to drive construction site vehicles.
The driver of a construction site vehicle must be trained and competent to drive the vehicle.
He must also be at least 18 years of age.
A trained banksman or guide should be deployed to ensure safe reversing. The banksman
should be a designated person, one of whose tasks is to ensure a reversing area free of
pedestrians and ensure a safe vehicle maneuver.
Site vehicles should be fitted with horn, mirror and lights and reversing alarms.
45.0

HAZARD WARNING
Hazard warnings come in different forms, which include signs, tags, permits, barriers etc.
The primary factor with any hazard warning is that all personnel; visitors etc. shall be
educated as to the types of warnings and their definition.
Hazard warning also concerns the protection of the environment and individuals health from
dangerous chemicals by requiring manufacturers/ suppliers to identify and communicate the
hazards of chemicals, provide adequate advice on their safe handling and use, and ensure
they are packed in a safe and appropriate manner.
Tags
Various tags may be utilised during the construction and commissioning phases, e.g.
Electrical - to designate that electrical equipment has been taken out of service, or men are
working on the equipment.
Danger - designating a possible hazard such as valve open, do not use, spade inserted.
Defective - designating unsafe materials and/or equipment, e.g. out of order, failed safety
check.

Godfrey Phillips India Ltd.

DATE:
PAGE 29 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Warning Tapes / Pennants


Hazard warning tapes should be utilised to attract the eye to avoidance of hazards or local
services. Tapes, whilst warning of potential hazards, should not be employed as safety
barriers and are considered as a guidance indicator. Caution tapes shall not be used in place
of barricades.
Note:
It is to be ensured that following information factors are conveyed to all including Contractors
employees:
i)
all hazard warning signs, tags, barriers etc must be removed when the hazard no
longer exists. It shall be the responsibility of the person who erected the signs etc.,
and not of any other person, to remove or issue instructions for the removal of the
signs etc.
46.0

EXCAVATIONS
The planning of excavation works should consider:
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)

Nature of the soil, including the proximity of any make-up ground


Weather and moisture conditions
Size of the excavation
Method of excavation
Proximity of other structures, services
Duration of the work
Dewatering systems
Existence of buried services

Before starting excavation permit should be taken from JH&G.


All excavations more than 0.60 mtr shall be barricaded. The barricade should
withstand a lateral load of 100 kg. These barriers should have minimum two
horizontal members (Waist rail & Knee rail) located at 1010mm and 550 mm from
the ground.
Excavations less than 600 mm shall be cardoned off and suitable notices/ warning
tapes posted.
The most appropriate method of stabilising the sides of an excavation can be made
and should be approved by JH&G.

The following are frequent causes of accidents and necessary precaution shall be taken:
Collapse of earthwork due to lack of, inadequate, or weak shoring.
Persons falling into excavations due to lack of barriers or inadequate fencing.
Asphyxiation from exhaust gases/ carbon monoxide, which may have collected in the
bottom of the excavation, caused by lack of ventilation, especially on damp and foggy
days.
Spoil from excavations not being thrown clear of the sides, which then become
overloaded and collapse.
Failure to maintain shoring, particularly after inclement weather.
Vehicles or plant too close to the edge, causing the edge to collapse.

Godfrey Phillips India Ltd.

DATE:
PAGE 30 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Workers in the excavation being struck by spoil or materials falling into the excavation.
Falls through unsafe means of access into or out of the excavation.
All excavated materials shall be deposited minimum 0.5M away from the edge of the
excavation.
Other important points:
Ladders should be provided at intervals of not more than 15 m, depending on the number
of men present.
The position of existing services should be marked on the ground ahead of the works.
Because of its temporary nature, the shoring requires constant maintenance and inspection
by a competent person. All inspections to be recorded in Record of Inspection.
Important Points:
Shrinkage of timber through drying.
Movement of soil due to drying out absorption of water, or freezing. Particular care is
needed during wet or frosty weather.
Methods of working in the excavation likely to dislodge the shoring.
Runs or leakage of soil from behind the sheeting should be stopped immediately and the
cause investigated.
Wedges require continuous tightening. Do not use makeshift wedges.
Illumination inside the excavations, whether natural or artificial, should be adequate at all
times.
Walkways between trenches should be kept clear of obstruction.
Any openings in fencing that may have been necessary for operational purposes should be
securely closed before the site is left at night.
47.0

BLASTING & DEMOLITION


All activities including but not limited to the storage, transportation and blasting shall be
carried out in accordance with the rules and regulations and as per the instructions of local
authorities.
Before any demolition work is commenced and also during the process of the work all roads
and open areas adjacent to the work site shall either closed or suitably protected.
Whenever making an opening in the existing wall adequate supports to be provided against
the collapse or cracking of the wall portion above.

48.0

CUT-OUTS AND OPENINGS


All floor openings shall be securely covered with load bearing planking and shall have proper
guardrails and toe boards on all sides.

Godfrey Phillips India Ltd.

DATE:
PAGE 31 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Tape should not be used as guardrails. Guardrails shall be able to withstand a lateral load of
100 Kg.
49.0

SCAFFOLDING
No structure, temporary support, scaffolding to be loaded beyond allowable loads. If there is
a doubt on the structural stability the scaffolding to be tested to two and half times of live
load.
Appropriate hand railings to be provided on the top of all working platforms.
Scaffolding shall be properly designed and erected, with its intended use in mind, where
additional, anticipated loads are to be applied, the structure shall be redesigned and modified
accordingly.
Bamboo and wooden scaffolding is prohibited. Only pipe scaffolding is permitted.
Where work cannot be done from the ground or from existing platforms, scaffolding must be
provided,

49.1

49.2

It is mandatory that approved and competent scaffolders erect all scaffolding. All
components and erection procedures must conform to the relevant Standards and
statutory requirements. Scaffolding permit shall be taken before using and caution notice
posted.

During erection, dismantling or modification, scaffolds must be cordoned off and


adequate precautions must be taken to prevent materials falling. People unconnected
with the work should be kept away from the area by the use of signs and barriers.

All materials must be raised and lowered in a controlled manner, and under no
circumstances should components be dropped from heights during dismantling.

Properly positioned and secured ladders must be used for access up or down the
scaffolding. Climbing using the framework is not permitted and this includes scaffolders.

Scaffold Inspection

Every scaffold must be inspected at regular intervals and details to be recorded.

A competent person must make all inspections.


Scaffolds may be used as a checklist.

For scaffolds used by several Contractors at the same time, it is the responsibility of
every contractor and every employer to ensure that any scaffolding used by their own
employees is safe and complies with the Regulations.

Scaftag system should be followed and the tags should be placed within easy sight of
users to show the condition, e.g. green for safe, red for do not use when the scaffolding is
still being erected, altered and/or dismantled.

Attachment J Safety Check List

Mobile Tower Scaffolds


There are various types of pre-fabricated towers, which are assembled in different ways.
Instructions of manufacturers, suppliers for erection must always be followed and supervised
by a competent person.

Godfrey Phillips India Ltd.

DATE:
PAGE 32 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

All components must be inspected before use for damage, cracks, broken welds or defects.
Where the assembly is connected by latching hooks or pins they should be inspected to
ensure that the spring and the release trigger are operative.

The height of the working platform in relation to the width of the base is critical.

The normal acceptable ratio is:


MOBILE TOWERS USED INTERNALLY 3.5 TIMES THE MINIMUM BASE DIMENSIONS
MOBILE TOWERS USED EXTERNALLY 3.0 TIMES THE MINIMUM BASE DIMENSION
These recommendations are when all outriggers/ stabilisers are in a supporting position. If
the tower is exposed to movement, from the operations or are exposed to more than light
winds physical ties must be used.
Stabilisers/ outriggers may be used to increase the effective base size.

Towers with stabilisers or outriggers should be moved only after any necessary
dismantling to ensure that the height to platform level, is not more than 2.5 times the
effective least base dimensions.

Mobile tower scaffolds must have wheels fitted to the uprights with a locking device,
which must be applied, when the scaffold is stationary. Towers should only be moved
when all tools, materials, personnel are cleared off the platform and by pushing or pulling
at the base.

Climbing, using the horizontal members of the frames is not permitted. Access should be
provided by:
vertical ladders attached to the narrow side
internal inclined ladders, or an inclined stairway
A level surface should be provided for mobile towers.
Do not overload mobile scaffolds.
49.3

Tower Scaffolds (Not Access Towers)

Stationery tower scaffolds from tube and fittings should be erected and used on firm
ground, fitted with metal base plates and, unless the foundations are concrete or other
solid material, the load should be spread by timber sole plates.

Bracing should be fitted at ledgers and transoms by right angle couplets, braced either
by:

a)

Plan bracing, i.e. diagonally at the base and working platform, also at alternate lifts.

b)

Diagonal bracing in zigzag fashion to the full height of the tower on all four sides.

A ladder for access purposes should be fitted vertically to one of the narrow sides of the base
area with the foot resting on an additional transom and extend at least 1.05 metres above the
platform level to provide a handhold while stepping off.

Godfrey Phillips India Ltd.

DATE:
PAGE 33 OF 78
REVISION NO:

50.0

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

STAGING
For carrying out work at heights exceeding 2mtr. or more and near opening in floors, roofs
etc., the following precautions shall be observed.

50.1

All workers engaged in this work shall be experienced in carrying out such work. Workers
involved in erection of scaffold, staging etc. must use safety belt with double lanyard.

50.2

Staging shall be provided with steel scaffolding pipes throughout its length at waist height
and on each open side.

50.3

Staging supports shall be of steel pipes safely secured and supported on firm level footings
or slung from overhead beams. The supports shall be located at a distance of not more than
8ft. apart and the staging shall be secured to each support properly. Staging shall be as per
IS 3636.

50.4

Even after completion of concrete work, concrete formwork shall be frequently inspected to
prevent collapsing before due date.

50.5

Whenever it is not possible to put up a staging and/ or use a safety belt, safety nets shall be
slung beneath the place of work.

50.6

The engineer shall have the right to reject any staging or scaffolding considered by him as
unsafe and require the contractor to effect necessary improvement before using such staging
or scaffolding.

51.0

CONSTRUCTION GOODS HOISTS


Construction goods hoists must be installed by a competent person in accordance with the
manufactures instructions.
After installation a hoist must be tested and inspected, the
results of which should be entered in the register. Whilst in use, weekly checks must be
made and the results recorded in the register.
An enclosure of at least 2 metres high must be erected around the hoistway at ground level
with suitable gates at the same height, giving access to the platform/ cage. Consideration
must also be given to other landing levels with the fitting of gates which must be secured at
all times except during loading and unloading.
Operators must be at least 18 years old with a responsible attitude adequately trained and
must affirm that he understands how to operate the hoist safely with regard to the following
points:

All operations are conducted from a position outside the hoist at a point where they have
a clear view of the platform throughout its travel,
All gates are closed and unobstructed when the platform is in motion,
No one travels on the hoist platform,
The hoist is never left unattended with the engine running, and the platform must be at
ground level when not in use, and effectively immobilised at the end of normal working
hours.

The safe working load must be clearly marked on the platform or cage and must not be
exceeded.
Notices should be placed to warn.
Loose materials such as bricks must be placed in containers.

Godfrey Phillips India Ltd.

DATE:
PAGE 34 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

No passengers allowed to ride on the platform or case.


Never overload the platform/ cage.
52.0

LADDERS AND STAIRCASES


Ladders must be of good construction, sound material and made as per standard
specifications. Wooden ladders must not be painted.
Wooden ladders shall be checked
for defects such as splits in the rungs or stile, unduly worn rungs, loose wedges or tie rods,
and split or frayed feet. Wooden ladders shall be protected from weathering by means of a
clear preservative.
Ladders made up on site are not permitted unless specifically approved.
Ladders with missing or defective rungs are not permitted.
When a ladder is erected for use it must:
have a good footing (level)
be fixed at both top and bottom points of rest
extend at least 36 above the top landing level
Ladders are common pieces of equipment. Because they are so common, the dangers
associated with ladders are often not appreciated.
Ladders are a means of access, and they should not be used as working platforms.
Stepladders can provide a safe working platform for low level work. (Do not use the top
step).
All steps and ladders should be regularly inspected by a competent person and a record kept.
Visually inspect all ladders immediately before use to ensure that they are sound.
Ensure that the ladder is erected on a sound footing and firm base.
Place the top of the ladder against a firm support so that both stiles are resting against it.
Place the ladder at an angle of 25 with the vertical or 4 up to 1 out. Angles greater than this
lace excessive stress on the stiles, whilst slopes less than this affect the stability of the
ladder.
Before using the ladder ensure that it is secured either by having it footed or securely tied
with rope.
Raise and lower tools on a sash line.
Check regularly for cracks, splits or twists in stiles and rungs and remove a faulty ladder at
once.
Ladders must stand on their stiles. They should never be supported on a rung.
Ladders should be stored under cover wherever possible.
No METAL LADDER must be used in any place, which has bare electrical conductors /
overhead electrical conductors
Do not use an unsound or defective ladder (mark it defective and return it to the stores).

Godfrey Phillips India Ltd.

DATE:
PAGE 35 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Do not erect a ladder near live electrical apparatus.


Ladders to scaffolding shall be clamped at a minimum of [two (2)] points and shall extend a
minimum of [1.0 m] above the level of the platform it accesses.
All Staircases should have guard rails (Waist and Knee rails) till permanent parapet or
railings are installed.
53.0

WORKING PLATFORM

53.1

All works to be carried out over water or at a height greater than [2.0m] above the ground
level, must be performed from a properly constructed and maintained working platform.
Safe access to all points of work should be provided in the form of suitable ladders/ stairways
located at appropriate interval which should not be more than 15 mtr.

53.2

The working platform shall be,


closely boarded,
at least [0.7m] wide if used only as a footing,
if used to store materials the width of the platform should be plus [0.7m] in addition
to existing,
provided with toe-boards of minimum [0.15m] in height,
provided with handrails at and knee rails at [0.40 m] above the board,
constructed as close to the structure or building as possible.

53.3

Boards to be used on the platform shall be,


of a suitable thickness, in due consideration of the spacing of supports beneath,
supported by at least three (3) transom, (or cross-supports),
not project beyond the last support by more than twice their thickness,
be adequately fastened to prevent slippage or movement during use,
wherever possible, not overlap another board,
be free from cracks, twists, holes or other defects which may affect the load bearing
strength,
protected from weathering by means of a clear preservative.
Boards shall never be painted as this disguises defects.

53.4

All working platforms shall be kept clean and free from grease, oil, rubble, debris or rubbish
to ensure safe movement for personnel performing the works.

53.5

Mobile Platforms: The height of the mobile platform shall not be greater than [3 times] the
shorter base dimension. Mobile tower scaffolding shall be fitted with lockable wheels.

54.0

ELECTRICITY
The contractor shall appoint a competent person to the satisfaction of the engineer, as the
authority on site who will be responsible for the control of all maintenance and repairs to any
electrical switchboard, distribution board, hand tools, etc.

54.1

Power Supply
If the authorities supply electricity, it will be provided at a point which would be determined by
the engineer, the supply would be of 230V, 50Hz, single phase or of 415/ 433V, 50Hz, three
phase. Power distribution beyond this point shall be through armoured cable only. No
deviation on this would be permitted. The provision of all connections and equipment
required beyond this point shall be responsibility of the contractor and be in accordance with
these safety conditions and comply strictly with the current Indian Electricity Rules.

Godfrey Phillips India Ltd.

DATE:
PAGE 36 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

54.1.1 All power distribution cables should be taken above the overhead with sufficient
headroom.
54.1.2 All switch boards, extension boards, etc. should be protected from rain and water. No
water logging should be allowed around switch boards.
54.1.3 Earth leakage, Circuit breakers should be provided on all distribution boards and
main switch boards.
54.1.4 All fuses shall be of good quality and confirm to correct ratings, use of makeshift
wires or conductors as fusewire is strictly prohibited. MCBS are better than ordinary
fuses and shall be preferred.
54.1.5 In new installations a totally enclosed switchgear is recommended.
54.1.6 Electrical maintenance workman must use wooden platforms insulated tools and
rubber boots. Working on energised circuit/ live wires is strictly prohibited.
54.2

Electrically Operated Hand Tools


All electrically operated hand tools will be periodically inspected by the contractor and
properly earthed prior to their use.
54.2.1 Use of lighting circuits for portable tools shall not be permitted.
54.2.2 Portable tools shall not be used near inflammable vapour or gases.
54.2.3 All equipments shall be suitably earthed.
54.2.4 All tools shall be checked to ensure the supplied voltage is comparable to the
machines design.
54.2.5 Electrical leads and connections shall be inspected for signs of damage or wear, and
repaired or replaced accordingly.
54.2.6 At no time shall two or more power tools be connected to a single power plug.
54.2.7 For circuits having voltage over 250 V suitable warning labels should be posted such
as Danger-440V Boards also shall be displayed during the repairs / maintenance.

54.3

Connections to Project Authoritys Power Sources


54.3.1 Before the contractor connects any electrical equipment to any power source
belonging to the Project Authority he shall:
-

Satisfy the engineer that the equipment is in good conditions,

Inform the engineer, in writing, of the maximum current required and the voltage and
phase of the equipment,

Obtain the written permission of the engineer detailing the power sources to which
the equipment may be connected,

Satisfy the engineer that the cabling to all equipment are of adequate sizes of the
power required, have earth conductors in addition to metallic armouring overalls and
fitted with suitable connections,

Godfrey Phillips India Ltd.

DATE:
PAGE 37 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Satisfy the engineer that any electrical distribution system which he proposes to
install and any electrical equipment which he proposes to use will not endanger
persons or property.

54.3.2 Care of Cable


No electric cable which is used by the project authority shall be disturbed without
prior permission of the engineer.
54.3.3 Periodic check shall be carried out for defective cables, cracked or perished
insulation, loose joints in conduits, damaged fuse boxes and switchboards, loose
pins, faulty sockets and defective earth wire. Kinking, twisting, binding or crushing of
cables shall be avoided all the time.
54.3.4 Care of Equipment
No electrical equipment shall be left open or unsecured at the end of the days work.
54.3.5 Work at Night
For working at night adequate supervision, lighting shall be ensured by the
contractor. Contractors employees will not be allowed to work on circuits at night
unless special permission to the contrary has been obtained from the engineer.
54.3.6 Only authorised persons shall carry out operations and maintenance of electrical
systems.
54.3.7 Work permit and isolation of the electrical system before taking up the work would be
necessary for all works of electrical maintenance.
Temporary site supplies and permanent installation should be installed in accordance with
The Indian Electricity Rules, SP 0030 National Electrical Code of USA and other relevant
Indian Standards.
The design and installation of electrical power systems shall be done by specialists as the
conditions are more arduous than most.
Before work commences, an assessment of the following characteristics of the proposed
installation are :

purpose, supplies and structure


external influences
compatibility of equipment
maintainability of equipment

The first matter to consider is the size and locations of electrical loads and the manner in
which they vary with time during the project.
Only persons who are competent for the particular class of work should carry out the
installation, operation, maintenance and testing of electrical systems and equipment.
All completed electrical installations must be inspected, tested and commissioned before
being made available for use. The inspections and tests necessary are listed in IS-732 PartIII and Part I Section 10 of National Electrical Code (NEC) but the construction site user
should satisfy himself that the tests have been carried out. Written certificates should be
completed for these tests.

Godfrey Phillips India Ltd.

DATE:
PAGE 38 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

It is a legal requirement that all electrical systems must be properly maintained to ensure
safety. Thus, inspection, test and maintenance must be carried out on a routine basis.
The following are general safety rules to be followed:

55.0

Electrical wiring jobs should be done by trained electrician.


Avoid over loading of electric circuits
Never use defective or worn out appliances.
Discard damaged cords and plugs
Check for damaged insulations and exposed wires.
Ensure earth wire is well connected
Dont touch electrical switches and appliances with wet body.
Low voltage 24V equipment should be used in confined spaces
Electrical equipment used in flammable atmosphere should be of flameproof
construction.
Never permit a person to work in the proximity of any electrical circuit which may come
in contact with him in the course of his work
Whenever work is to be done on an electrical circuit, the circuit should be isolated and
fuses removed.
As far as possible all temporary electrical cables should be buried to a depth of two feet
or layed overhead to a height of 10 feet.
All electrical wires layed on the surface should be protected from damage due to
vehicles passing on them / mechanical damage.
Proper plugs should be used for tapping power supply. Inserting the leads into the
sockets should be prohibited.
Hand lamps should be provided with guards over the bulb to protect from mechanical
damage.

WELDING SETS
As far as possible D.C. Generator sets / Rectifiers should be used in preference to A.C.
Transformer sets.
55.1

The contractor shall get his welding sets certified by the Owners Elec. Engineer
before start of work and shall obtain a certificate valid for a period of three months
and shall get renewed every three months.

55.2

A copy of the certificate shall be displayed on respective welding sets.

55.3

Welding cables shall be in good condition. The length of supply cable to welding set
shall not exceed 5 Meters and the body of the welding set shall be properly earthed.

55.4

A charged fire extinguisher shall be carried with each welding set, preferably a dry
chemical powder type.

56.0

COMPRESSED GASES AND COMBUSTIBLE LIQUIDS

56.1

Gases

Valve protection caps shall be provided while transporting or storage.

All compressed gas cylinders shall be used, stored and transported in an upright position.

Godfrey Phillips India Ltd.

DATE:
PAGE 39 OF 78
REVISION NO:

56.2

Compressed gas storage facilities shall be positioned at a sufficient distance from work
area, offices and roads in such a manner as not to cause a hazard to employees,
facilities and/or a third party.
Cylinders shall not be used for any other purpose than for the storage and transport of
gas as provided by the Supplier.
Cylinders should be stored in suitably designed racks, which must have chains so that
any number of cylinders can be securely and safely stored.
Signs indicating the contents with separate storage for full or empty shall be
displayed. Warning signs must be posted - DANGER - HIGHLY FLAMMABLE - NO
SMOKING OR NAKED FLAME. Fire extinguisher shall be located within accessible
distance.
Oxygen cylinder shall be separated from other combustible gas, oil or grease.
Equipment must be kept clean and regularly inspected to ensure it is in good working
order.
The storage of gas cylinders shall be according to statutory regulations pertaining to the
use of industrial gases and gas cylinder rules.

Combustible Liquids

56.3

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Flammable and combustible liquids must be stored in a metal storage cabinet with a
prominent notice - FLAMMABLE - NO NAKED FLAME.
The area should be well ventilated and free from flammable material
Suitable fire extinguishers must be located adjacent to the cabinet.
Code of practice for storage of compressed gases and combustible liquids shall be
followed.

Storage Gas Cylinders


Oxygen Cylinders

Full cylinders must always be stored in an area away from empty ones, and all cylinders
secured in an upright position.
Check that all cylinders, valves and equipment are free from oil and grease, secured in
an upright position and when not in use have the valves shut.
Under no circumstances must oxygen cylinders be stored with liquified petroleum gas
cylinders, or within three metres of an LPG storage area.
Cylinders must be stored in an area, which is under cover to protect them from ice, snow
and frost, well ventilated, and away from flammable materials, solvents or excessive
heat.
Storage in such a position to be easily moved in the event of a fire.
Cylinders should not be subjected to rough treatment, if moved by mechanical means
then a cradle or strip must be used, never lift by the neck or valves.

Acetylene Cylinders
Storage precautions are the same as for oxygen cylinders with additional points to observe.

Acetylene should be kept away from copper and alloys containing more than 70%
copper.

Must be stored and used in well ventilated areas due to a narcotic effect if inhaled.

Check the code of practice for storage of gas cylinders.

Godfrey Phillips India Ltd.

DATE:
PAGE 40 OF 78
REVISION NO:
57.0

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

COMPRESSED AIR

All air receivers and compressors shall be in goods condition and properly maintained.
Air receivers shall be individually identified and marked with their safe working pressure.
Air receivers shall be accompanied by a valid test certificate which shall be kept on site
by the Contractor and shown to the Jacobs Engineering Senior Representative before
bringing the vessel onto site.
All air receivers must be fitted with a properly set pressure relief valve.
Air receivers shall be examined and the pressure relief valve tested by an independent
examiner at yearly intervals.
A register of all air receivers containing : Individual identification numbers.
Dates of independent inspections.
Name and signature of independent examiner.
Pressure at which pressure relief valve lifted shall be kept on site by the Contractor
along with all current certification.
All compressed air fittings shall be wired and/or restrained to prevent them from whipping
should the coupling separate.
Only hose clamps designed for compressed air service shall be used. Worm drive
(jubilee) clips are not acceptable.
COMPRESSED AIR MUST NEVER BE USED FOR CLEANING CLOTHES

58.0

WELDING AND CUTTING (CHECK IF A PERMIT IS REQUIRED)


Safety procedures for welding and cutting have been elaborated below,
Gas cylinders used in cutting and welding shall:
be stored separately, depending on the type of gas contained, and whether empty or full;
be stored upright, and shielded from direct sunlight or other heat source;
be stored in a well ventilated area;
be fitted with safety caps when not in use;
be properly secured during transportation;
not be lifted by the nozzle, rolled, or used as rollers themselves.
When handling cylinders, ensure hands, clothes, gloved, etc. are free from oil, dirt, grit
and grease. Under no circumstances oil shall be allowed to contaminate a cylinder
containing oxygen.
All gas and oxygen regulators shall be fitted with flashback arresters, being non-return
valves designed to prevent an explosive mix developing in either cylinder. Such explosive
mixers can occur due to loose connections, leaking hoses, etc.
Prior to use, all equipment shall be thoroughly checked to ensure that:
all connections are tight, checking for leaks shall be by means of soapy liquid applied to
each joint;
all fittings such as gauges, flashback arrests etc. are functioning correctly;

Godfrey Phillips India Ltd.

DATE:
PAGE 41 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

hoses are in good condition, and free from signs of cracking or perishing.
UNDER NO CIRCUMSTANCES SHALL A NAKED FLAME BE APPLIED TO ANY PART
OF THE CYLINDER OR HOSE ARRANGEMENT TO DETECT LEAKS.
The cutting and welding of certain metals, or metal coatings such as zinc galvanized
surfaces give off harmful fumes and such works must, where possible be carried out in a
well ventilated area.
The welders shall wear good quality insulated welding gloves and use proper welding
shields (Eye protection). Welding holders shall be of insulated type with finger guard.
When not in use, the current to the holder and electrode must be turned off.
Work area beneath or adjacent to fabrication of welding works shall be made free from
combustible materials, and cordoned-off to prevent personnel being injured by weld
spatter or molten metal. Placing of cylinders directly beneath the work area shall not be
permitted.
Elimination of danger from welding and cutting is of the application of sensible precautions:
Rigorous supervision and control of portable equipment is essential as is adequate training.

Supply hoses should be arranged so that they are not likely to be tripped over, cut, or
otherwise damaged by moving objects: a sudden jerk or pull on the hose is very liable to
pull the torch out of the operators hands, or a hose connection to fail.

Explosions can occur when acetylene gas is present in the air in any proportion between
2 and 82%.

Acetylene is also liable to explode when under excessive pressure, even in the absence
of air.

The first essential requirements are, therefore, adequate and proper ventilation, and the
examination of the equipment to ensure that it is free from leaks.

Flashback arrestors and hose check valves should be fitted to both oxygen and fuel gas
regulators and manifolds. Acetylene manifolds must be fitted with an effective flashback
arrestor.

Non-return valves are also fitted in the hose connectors at the torch end to resist
flashback.

During welding and cutting operations, precautions must be taken to prevent burns of the
eyes and exposed parts of the body.

Good ventilation must always be provided for gas welding. The heat produced by prolonged
contact of the acetylene flame with a large mass of metal will lead to the formation of oxides
of nitrogen, and in confined spaces special ventilation or breathing equipment will be
necessary. The fumes given off when welding or cutting parts which have been galvanised,
lead-coated or otherwise treated, may be injurious to the operator, and special precautions
must be taken.
The operator should be provided with suitable respirators to protect him.

Godfrey Phillips India Ltd.

DATE:
PAGE 42 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

In addition to fumes evolved from electrodes and fluxes, coated or otherwise treated metals
may give off toxic fumes. Special care in ventilation must also be taken in welding non
ferrous metals and certain alloy steels. The ultraviolet light from the arc, particularly the gas
shielded arc, may form ozone from the air or phosgene from solvents. Shielding gases are
released into the atmosphere, and
may build up where ventilation is restricted, or even in open-topped tanks, as they are
generally heavier than air.
If the eyes are exposed to the light of the arc, even for quite short periods, arc eye may
develop. Adequate screening to protect workers in the vicinity is essential.
Eye injuries also occur during deslagging operations so safety glasses/goggles must be worn
whilst deslagging.
Sparks and spatter from the arc are always liable to ignite any inflammable material in the
vicinity. Care should therefore be taken to make sure that the workplace and the surrounding
area are clear of anything, which may catch fire.
Damaged cables shall not be used.
The cables shall be connected to through lugs.
Earthing return should be connected to the job.
Welders should wear safety helmets even while welding by attaching the welders hood to the
safety helmet.
59.0

LIFTING OPERATIONS
Lifting machine, chains, ropes and lifting tackles used by the contractor on site must conform
to the following,
All parts must be of good construction, sound material, adequate strength and free from
defects.
Must be properly maintained, thoroughly examined and load tested by the contractors
competent person regularly.
No lifting machine and no chain, rope or lifting tackle should, except for the purpose of
test, be loaded beyond safe working load and this safe working load must be plainly
marked on the gear concerned.
The contractor shall offer his tools and tackles for inspection and approval of owners
Engineer/ Supervisor before start of work, if so desired. He shall produce valid TestCertificates from Govt. approved certifying authorities for all of his lifting gear and hoists
(Slings, chains, hooks, chain-pulley blocks, winches, hoists, cranes, etc.) as well as
Electrical, Pneumatic and Hydraulic equipment and appliance.
These certificates shall be retained at the site with the contractors Supervisor/ Site-in-charge
for subsequent spot checks also.

60.0

CRANE & RIGGING


Crane selection to ensure compatibility with the particular site lifting requirements and
construction programme is a major decision, which may require careful investigation by a
specialist.
The contractor shall appoint a suitably qualified and experienced person to act as
Supervising Rigger, and his responsibilities will include the preparation of the rigging study,
and the safe rigging and lifting of the load at the location.

Godfrey Phillips India Ltd.

DATE:
PAGE 43 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

All works involving the use of a crane shall be properly planned in advance and a rigging
study carried out to ensure that,
the crane is capable of lifting the load, given the known working radius, boom length,
weight of the load, etc.;
the condition of the ground at the crane location is satisfactory to support the crane
and the load;
the rotation of the cab, and therefore the boom is not restricted;
suitable matting or plates are available to protect underground services and paving;
all slings, shackles, hooks, etc., of the correct rating are available and in good
condition (i.e. without lapings, knots or artificial extensions).
Crane hooks shall be fitted with properly functioning safety clips to prevent the displacement
of the sling from the hook during the lift.
Loads must always be slung with the center of gravity directly beneath the crane hook and at
all times, be kept as close to the ground as possible.
The angle between sling legs shall not, under any circumstances exceed [120 0 ], as this
doubles the tension on each leg, thereby reducing the lifting capacity of the sling by 50%.
For wheeled cranes out riggers shall be used for each lift, regardless of the size, and shall
always be fully extended.
Shackles shall be complete with the original pin and under no circumstances shall a
substitute bolt be fitted.
A trial lift shall be carried out, raising the load a short distance above its pick-up point, to
check the stability of the crane, and the efficiency of the brakes.
Only one person, usually the Supervising Rigger, shall give instructions to the crane operator.
At no time whilst the cranes machinery is running, shall the operator leave the cabin.
At no time whilst a load is suspended shall the cranes engine(s) be intentionally turned off.
At no time whilst a load is suspended, shall personnel perform any works directly beneath.
Particular consideration to the presence of low-level structures such as pipe badges shall be
given where crane is to move about the site.
Consideration shall be given to prevailing weather conditions, and where a greater than
normal risk exists, the lift shall be postponed until more favorable condition develop.
Site preparation and operations require detailed planning, design and execution. Lifting
operations necessitate the establishment of efficient management teams and detailed
systems of work.
Broadly speaking, there are three categories of lifts:

Major lifts involving heavy lift equipment and cranes


Special lifts, which require bringing on to, site a large crane, in most cases for a short
period of time
Repetitive routine day to day crane work.

Godfrey Phillips India Ltd.

DATE:
PAGE 44 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Casual use of cranes to perform apparently simple tasks, too often results in serious injury
and expensive damage. Detailed planning and preparation is essential to carry out work
safely and efficiently.
The training, skill and experience of the crane operator and crew is only one element of a
properly organised lifting operation. For day to day routine crane operations, careful
selection of the most suitable type of crane, plus the establishment of a safe system and
method of work is essential.
The statutory provisions which apply to lifting operations during construction operations are
contained in Building & Other Construction Workers (Regulation of Employment and
Conditions of Service) Act 1996 and Rules, 1998.
All lifting operations should be carefully planned and a safe system of work (lifting study)
developed. The safe system should be suitably communicated to all those who are involved
with the operation in any way. Planning should consider a wide range of factors including:
The selection of lifting appliances and gear. This will be determined by:
the load to be lifted, including the slings, shackles, block and other lifting gear
the radius of operation
the height of the lift
the presence of any restrictions in the form of overhead cables or lifts inside
buildings, etc.
the visibility of the load throughout its travel
the method of attaching the slings
ii)

The appointment of trained supervisors and operatives

iii)

The positioning of the crane, taking account of ground conditions and proximity
hazards

iv)

Any necessary erection and dismantling of the crane

v)

The method of signaling to be used

The maintenance of lifting appliances and gear


In case of Contract Lifting Operation, management must satisfy themselves that the
contractor they wish to employ for the carnage operation has the necessary competence to
carry out the work.
Every contract agreement for a Contract Lifting Operation should state the following:
that all work will be carried out in accordance with safe practices, and
that the contractor will appoint one person to have overall control of the Lifting Operation
The following item should be checked before allowing the crane to go to work:
Certificate of Testing and Examination issued by a competent person as per statutory
rules.
Record of the periodic inspections on the crane must be signed by a competent person of
contracting agency.
That the lifting equipment to be used is suitable for the job and that the test certificates
for such items are available.
That the crane complies with the requirements of the job assessment.
The crane hook is provided with safety catch.
The hydraulic system / brakes are functioning.

Godfrey Phillips India Ltd.

DATE:
PAGE 45 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

That the safe load indicator and load radius indicator are working and set correctly for the
crane as rigged.
Certificates of initial and periodical Tests and Examinations.

Loads should only be moved when the signaler can both see the load and communicate with
the driver. An additional signaler must be provided if the load goes out of sight.
Copies of the sling chart and safe working load tables shall be used.
Loads should not be lifted until directed by the signaler / banksman. The load should
then be lifted a short way to enable an assessment to be made that the load is properly
slung.
No person should be allowed to come under lifting load.
The counter weight of the crane and boom movement area shall be cordoned off.
No one should ride on load being slung.
Tag lines should be used to control load swinging.
Load shall not be lifted if there are knots / kinks in the slings.
Lifting Gear
The severe usage to which lifting gear is often subjected, may result in failure, it is important
that attention be paid to the correct use and maintenance of such lifting gear. This can best
be achieved by:

Good design and workmanship


Careful testing and inspection after manufacture or repair
Detailed planning and correct and careful use of the gear; storage under cover
Regular, careful inspection and maintenance during the life of the gear

Majority of the accidents in lifting operations are due to faulty slinging, overloading of slings,
items over which the crane driver has little or no control.
The duty of banksman / slinger is not one that can be undertaken by untrained persons and
shall be carried out by a competent person.
Ensure that wire rope sling are protected from sharp corners of loads by suitable packings.
Discard the ropes if there are excess broken wires.
When U clamps are used on wire rope slings the rounded portion of U clamp shall be on
the free end of the wire rope. Minimum 3 nos of U clamps shall be used for splicing and
more clamps required depending upon the diameter.
The SWL markings on an item of lifting equipment shall be inspected before it is used. These
numbers are normally stamped on to the master eye or ferrule of slings and the body of
eyebolts, shackles, etc. Alternatively, metal tabs, which bear this information, may be fitted
to slings. On web slings the information may be on a label stitched into the sling, normally at
the eye, and they may be additionally colour coded to identify SWL.
Due to the multiplicity of grades of chain available, a given chain diameter will give rise to
varied SWLs. For this reason, it is imperative to refer to the SWL marked on the sling.
The most common defect to be found with chains in service is that of stretching and this
includes stretched or distorted links, rings or hooks. Other regular defects are, cuts in the
surface through bending round sharp-edged objects these cuts (or nicks) reduce the
strength of a link out of all proportion to the depth of the cut, hooks opened out, due to lifting
on, or near, the hook point with the full load being borne by the point of the hook.

Godfrey Phillips India Ltd.

DATE:
PAGE 46 OF 78
REVISION NO:
61.0

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

MANUAL HANDLING
Vast majority of manual handling accidents result in most commonly a sprain or strain, often
of the back. Sprains and strains arise from the incorrect application and/or prolongation of
bodily force. Poor posture and excessive repetition of movement can be important factors in
their onset. Many manual handling injuries are cumulative rather than being truly attributable
to any single handling incident. A full recovery is not always made; the result can be physical
impairment or even permanent disability.
Building & Other Construction Workers (Regulation of Employment and Conditions of
Service) Act 1996 requires employers to make a suitable and sufficient assessment of the
risks to the health and safety of their employees while at work. Where this general
assessment indicates the possibility of risks to employees from the manual handling of loads
the requirements of the present regulations should be observed, as follows:
avoid hazardous manual handling operations so far as is reasonably practicable
assess any hazardous manual handling operations that cannot be avoided, and
reduce the risk of injury so far as is reasonably practicable
record and monitor methods used
Where it has been assessed that there is a risk of injury from manual handling, the first
consideration should be whether the load needs to be handled at all, or whether the
requirement for handling can be minimised. The scope for eliminating the handling of loads
on construction sites is limited, but careful planning of storage areas and deliveries of loads
can reduce handling requirements.
Where load handling operations are essential, consideration should be given to the use of
mechanical handling, for example by the use of lifting appliances or fork lifts. The
Contractors should consider the use of such mechanical aids at the planning stage of their
activities.
Except in the case of very simple operations where verbal instructions may be sufficient or
operations or very short duration, which will not be repeated, the significant findings of
assessments should be recorded and kept for as long as they remain relevant. An example
of a checklist, which may be used during assessment, is included. Refer Attachment K,
Flow Chart.
The following points should be emphasised in training programs and the capability of
employees to follow such advice should be considered in making assessments.
Plan the lift
Where is the load to be placed? Use any appropriate handling aids. Do you need help
with the load? Ensure there are no obstructions to the lift. For a long lift, such as ground
to shoulder height, consider resting the load mid-way, if possible, in order to change grip.
Place the feet
Feet part, giving a balanced and stable base for lifting. Leading leg as far forward as is
comfortable.
Adopt a good posture
Bend the knees so that the hands, when grasping the load, are as nearly level with the
waist as possible, do not kneel or overflex the knees. Keep the back straight (tucking in
the chin helps). Lean forward a little over the load, if necessary, to get a good grip. Keep
shoulders level and facing in the same direction as the hips.

Godfrey Phillips India Ltd.

DATE:
PAGE 47 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Get a firm grip


Try to keep the arms within the boundary formed by the legs. The optimum position and
nature of the grip will depend on the circumstances and individual preference, but it must
be secure. A hook grip is less fatiguing than keeping the fingers straight. If it is necessary
to vary the grip as the lift proceeds, do this as smoothly as possible.
Do not jerk
Carry out the lifting movements smoothly, keeping control of the load.
Move the feet
When turning to the side, move the feet; do not twist the trunk.
Keep close to the load
Keep the load close to the trunk for as long as possible. Keep the heaviest side of the
load next to the trunk. If a close approach to the load is not possible, try sliding it towards
you before attempting to lift it.
Put down, then adjust
If precise positioning of the load is necessary, put it down first, then slide it into the
required position.
62.0

ABRASIVE WHEELS
Before any abrasive wheel/disc/cutter/side grinder is mounted on a grinding machine. The
person mounting the wheel shall be fully trained and competent to do the job.
Injuries involving the use of abrasive wheels, disc cutters, side grinders, fall into three main
types:
Those, which result from particles being thrown out during a grinding, process;
Those which occur when a grinding wheel bursts or disintegrates;
Those caused by contact between a revolving wheel and a persons hand or some other
part of the body.
Many of these injuries result in permanent disability, and some prove fatal.
Selecting the right abrasive wheel for a particular application is critical. Check for expiry
date.
Only reinforced resin-bonded or resin-bonded abrasive wheels must be used with portable
grinding machines. As the most serious injuries involving abrasive wheels occur when
wheels burst and flying fragments strike people in he vicinity.
The two main causes of wheels bursting are over-speeding, and the faulty mounting of
wheels on grinding machines.
Grinding machines are marked with the maximum working speeds of their spindles, whilst
abrasive wheels are marked with the maximum speed at which they may be operated. They
should be compatible.
Eye protection shall be worn during all grinding operations. Protection for those not involved
in the operations shall also be protected by the erection of screens, or barriers to keep
personnel out of the danger zone.
The safe operation of a properly mounted abrasive wheel is determined to a large extent by a
trained grinding machine operator taking the following precautions:

Godfrey Phillips India Ltd.

DATE:
STANDARD OPERATING PROCEDURE
PAGE 48 OF 78
SPECIFICATION FOR HSE PLAN
REVISION NO:
Guards
Seeing that the guard is in position and properly adjusted.
Side grinding
Avoiding grinding on the sides of straight-sides wheels.
Lubrication
Checking that spindles do not become overheated through lack of lubrication.
Stopping wheels
Do not stop wheels by applying pressure on the work piece or the floor/bench.
Cutting-off wheels
Avoiding the use of warped wheels/discs or exerting pressure on the sides of them
ensure that the work piece is rigidly supported and firmly clamped and let the cutter
cut through before removing the off cut.
63.0

WORK AT HEIGHTS

63.1

Proper scaffolding and working platforms with handrails should be provided to work at
higher elevations.
Tools and loose material should not be left on the scaffolding from where they are likely
to fall.
Things should not be thrown from heights. They should be brought down or taken up with
the help of ropes.
While work is carried on at higher elevations, warning notices should be posted below or
barricade the area so as to draw the attention of persons and prevent them from coming
under the falling objects.
Defective scaffoldings, damaged ladders, insufficient working platforms etc. should not
be permitted.
Wherever necessary, light weight mobile tower scaffolds or hydraulic platforms should be
used.
Persons should use safety belts while working near open edge where it is not possible to
provide hand rails.
Proper access should be available to the work spot.
Nobody should jump over open area between equipment, pipes and rails etc. from where
they may slip.
Walking over beams, narrow pipes etc. should be prohibited.
The area from where the materials are pulled up with ropes etc. should have hand
railings and the person should keep firm footing.
They should not lean over the handrails and should use safety belts to protect
themselves from fall due to body imbalance.

Safety Harnesses/ Safety Belts


Safety harnesses are not a safe system of work.
SYSTEM OF WORK.

64.0

THEY FORM PART OF THE SAFE

WORK IN CONFINED SPACES


A confined space is any enclosed or partially enclosed area where there is a possibility that
the atmosphere or conditions may become injurious to health and safety of persons entering.
The danger may be as a direct result of a process being undertaken by persons within the
confined space or:

Godfrey Phillips India Ltd.

DATE:
PAGE 49 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

Oxygen enrichment
Oxygen deficiency
Flammable atmosphere
Accumulation of flammable or toxic fumes
All entry into confined spaces shall be controlled by means of a "permit to work". Persons
authorising entry into confined spaces must have the necessary competence to issue any
permits, and to check for contamination and/or dangerous atmospheres.
Entry Requirements:
Safety precautions, restrictions of the operations and personal protection will be identified on
the permit to work. Check if retrieval/harnesses are required. A standby man is required
outside the confined space. He should be instructed on his duties. Air/ Gas detectors/
monitors will normally be required. Understand how they work.
65.0

CONTRACTORS TOOLS & EQUIPMENTS


The following four basic principles shall be applied to and govern the safe use of hand and
power tools and principles are :
choose the right tool for the job;
use only tools in good conditions;
use the tools correctly, and only for the purpose they were intended;
maintain and store tools properly.
High speed rotating equipment, such as grinders, shall be fitted with protective guards.
Grinding discs must be compatible with rotational speed of the grinder itself.
Spark arresters shall be fitted to all equipment exhausts where a risk of combustible gases in
the atmosphere exists.

All Contractors tools and equipment must be suitable and adequate for the purpose.
Guards and electrical trip switches must work effectively and must not be removed or
bypassed.
All tools shall be of good quality and maintained in a safe working conditions. Home
made tools are not permitted.
The Contractors shall provide suitable storage with suitable racks and bins for storing
tools and equipment.
The contractor shall nominate or employ the services of a competent qualified electrician
to inspect and tag electrical power hand tools transformers, distributing boards, extension
cables etc on an at least quarterly basis. The tag shall display name, signature of the
individual inspecting the tool, date of inspection.
The contractor shall keep, on site, a register of all electrical power hand tools in use. The
register shall detail :

Individual identity number of the tool.


Name, signature and company of the qualified electrician carrying out the inspection.
Date of the inspection.
Maintenance and inspection schedule.
Remarks on condition of tool and whether required or withdrawn from use.

Godfrey Phillips India Ltd.

DATE:
PAGE 50 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

No electrical powered hand tool shall be used other than it is tagged with a current
INSPECTION tag.
All electrical leads must be connected to the power source through standard industrial
waterproofed plugs and sockets, which shall be in good condition.
Hand tools, in this context. Refer to those tools for which the hand provides the motive
force i.e. picks, shovels, crowbars, saws, chisels, hammers, screw drivers, wrenches etc.,
which are commonly used in our day-to-day work activities.
Hand tools by themselves are incapable of causing accidents. However accidents arise
with them due to the following reasons:-

Sheer carelessness
Lack of common sense
Not knowing the correct tool for the job
Ignorance of sensible safety precautions
Failure to maintain tools in good working order and store them properly etc.

Hand tools are very often used by unskilled or semi-skilled labourers. Hence appropriate
tools must be provided to them for the job to ensure that the operatives are properly
instructed in how to use them.
Every tool has its proper application. The correct type, size and weight of tool should be
selected for the job.
The tools should be carried in proper tool box
While working at higher elevation, adequate precaution to be taken to ensure that they
do not slip down.
Do not carry sharp and pointed tools in the pockets which may cause injuries.
Do not throw the tools either from top or from the lower elevations to higher elevations.

Cleanliness:

1. Grease and dirt should be regularly cleaned off


2. Moving and adjustable parts shall be lightly oiled to protect against corrosion to
prevent wear and mis-alignment.
3. Tools made of cast steel or cast iron or less liable to crack in cold weather and hence
kept clean and dry.

66.0

Where work takes place near electrical operators only properly insulated and non
conductive tools should be used and the insulation should be tested at regular intervals
by a competent person
All metal body of the tools shall be properly earthed. The tools be connected through
ELCB.
For work near flammable material or flammable atmosphere, special tools made of nonferrous metals for the purpose shall be used to avoid sparking.

SUSPENSION OF WORK
If the contractor is found by the engineer not complying and or persisting in non-compliance
with safety requirements or with statutory obligations, the engineer may suspend his work at
any time by notice, in writing, and the work shall not be resumed unless and until the
engineer shall cancel in writing his suspension order. The Engineers decision in this matter
shall be final. No claims arising from such suspension shall be made by contractor.

Godfrey Phillips India Ltd.

DATE:
PAGE 51 OF 78
REVISION NO:

67.0

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

PENALTY
The Contractor shall take full care to implement provisions of HSE requirements. In case if
the contractor is persisting with non-compliance JH&G/ Owner would impose a penalty after
giving a reasonable time to improve. Penalty in such case would be upto 10% of Contract
value.

68.0

ATTACHMENTS
See Table of Contents.

Godfrey Phillips India Ltd.

DATE:
PAGE 52 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE


SPECIFICATION FOR HSE PLAN

ATTACHMENT A
SITE SAFETY ORGANISATION CHART
CLIENT
CLIENT

CLIENT

JH&G
PROJECT
MANAGER
CONSTRUCTION
MANAGER
SAFETY CONTROL
SECTION SAFETY
PERSONNEL
CONSTRUCTION
SUPERVISION
SECTION

CONTRACTORS
CONSTRUCTION
MANAGER
SAFETY CONTROL
SECTION SAFETY
PERSONNEL
CONSTRUCTION
SUPERVISION
SECTION
CONSTRUCTION
WORKFORCE

Godfrey Phillips India Ltd.

CONSTRUCTION
SITE
SAFETY
COMMITTEE

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 53 OF 78
REVISION NO:

ATTACHMENT B
SAFETY OBSERVATION REPORT

SAFETY OBSERVATION REPORT


Supervising for Safety

Safety, Quality, Productivity

Date __________________________________________ Time _____________

Observer
Observation (location, activity, what was the problem) _____________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_____________________________________________
Indirect Cause : (See back for abbreviations) _______________________________

Action taken :
Immediate corrective action : ___________________________________________
___________________________________________________________________
___________________________________________________________________
Long-term corrective action (action planned, time to complete) : ________________
___________________________________________________________________
___________________________________________________________________
Further Action or Help Needed ? ________________________________________
___________________________________________________________________
___________________________________________________________________
Signed : ____________________________________________________________
Company :
__________________________________________________________
(use back side to continue any section)

Godfrey Phillips India Ltd.

DATE:
PAGE 54 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT B (Contd...)

SAFETY
OBSERVATION
REPORT
Supervising for Safety

Safety, Quality, Productivity

Indirect Causes are :


Lack of INTEREST (LI)
Lack of TRAINING (LT)
Lack of RESOURCES (LR)

Godfrey Phillips India Ltd.

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 55 OF 78
REVISION NO:

ATTACHMENT C
CHECK LIST CUM SAFETY AUDIT REPORT
PROJECT SITE
PROJECT NO.
PLANT / BLDG.

:
:
:

OBSERVER

SIGNATURE

:
ITEM

CLIENT
CONTRACTOR

LOCATION

YES/ NO

HOUSE KEEPING

OVERALL AREA CLEANED


PASSAGE / WALKWAY CLEAR OF
OBSTRUCTIONS

USE OF PPE

SAFETY SHOES
SAFETY HELMETS
SAFETY BELTS
SAFETY GOGGLES
EAR PLUGS
HAND GLOVES
OTHERS

Godfrey Phillips India Ltd.

:
:

ACTION REQUIRED

DATE:
PAGE 56 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT C
CHECK LIST CUM SAFETY AUDIT REPORT
ITEM

LOCATION

YES/ NO

EXCAVATIONS

BARRICADES
SHORING
LIGHTING REQUIREMENT FOR NIGHT
OTHERS

CUT OUTS/ OPENINGS

PROPERLY COVERED
PROPERLY GUARDED
LIGHTING REQUIREMENT AT NIGHT

SCAFFOLDING

RESTING ON FIRM GROUND


ALIGNMENT ARE BACK TIES IN LOCATION
RAILINGS ADEQUATE
TOE GUARDS PROVIDED
SAFE ACCESS AVAILABLE
ARE PLATFORMS CLEAR OF SLIP/TRIP HAZARDS
OTHERS

LADDERS

ARE STRONG AND SECURED


IS INCLINATION PROPER
ARE RUNGS FIRM AND EQUALLY SPACED
DOES LADDER EXTEND 1.0 MTR.
BEYOND LANDING LEVEL
DOES IT HAVE SPLICES/ LAP JOINTS
OTHER

Godfrey Phillips India Ltd.

ACTION REQUIRED

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 57 OF 78
REVISION NO:

ATTACHMENT C
CHECK LIST CUM SAFETY AUDIT REPORT
ITEM

LOCATION

YES/ NO

TEMP. CONSTRUCTION POWER

DOES CABLING PROVIDE PROPER HEAD


ROOM
DOES CABLE IS TRIP HAZARD
WHETHER INSULATION DAMAGED
ARE CIRCUIT BREAKERS/FUSES PROVIDED
IS EARTHING ADEQUATE
ARE THESE ANY LOOSE CONTACTS
ARE JOINTS/CONNECTORS UNPROTECTED
WHETHER PROPER PLUG SOCKETS /
PINS USED

WELDING / CUTTING

WHETHER SCREENS/ SHIELDS USED


WHETHER FLASH BACK ARRESTER
USED FOR GAS CYLINDERS
ARE CABLE AND HOSES OBSTRUCTING
MOVEMENT
WHETHER GAS CYLINDERS KEPT UP- RIGHT
AND LIED
WHETHER FLAMABLE MATERIALS AROUND
ARE FIRE EXTINGUISHERS ACCESSIBLE

Godfrey Phillips India Ltd.

ACTION REQUIRED

DATE:
PAGE 58 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT C
CHECK LIST CUM SAFETY AUDIT REPORT
ITEM

LOCATION

YES/ NO

EQUIPMENTS, TOOLS AND TACKLES

CABLES/ CORDS/ SWITCHES IN GOOD


CONDITION
INSPECTION AND MAINTENANCE LOG
MAINTAINED
OTHERS

HYGIENE AND HEALTH CONDITIONS

PROPER ACCESS TO LABOUR CAMPS


PROPER SANITATION AT SITE AND
LABOUR CAMPS
PROPER LIGHTING IN LABOUR CAMPS
FACILITY OF DRINKING WATER
FIRST AID FACILITY
ARRANGEMENTS OF MEDICAL FACILITY
AVAILABILITY OF CRETCHES FOR
CHILDREN

Godfrey Phillips India Ltd.

ACTION REQUIRED

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 59 OF 78
REVISION NO:

ATTACHMENT D
ACCIDENT REPORT
Project :
Name of Contractor :

Name of Work :
ACCIDENT REPORT

A.

Date of Accident :

..................................................................................................

B.

Time of Accident :

..................................................................................................

C.

Plant/ Building/

..................................................................................................

Area of Accident :

..................................................................................................

Type of Injury :

Recordable

Lost Time

Fatal

D.

Persons injured (Nos.) :

.........

.........

........

E.

First Aid given to (Nos.) :

.........

.........

........

F.

Shifted to Hospital (Nos.) :

.........

.........

........

G.

Hospital Name/ Location : ..................................................................................................


..................................................................................................

H.

Details of Items/ Eqpt. damaged : ..........................................................................................


...........................................................................................

I.

Reasons of accident :

..........................................................................................................

................................................................................................................................................
......................................................................................................................................... ......
................................................................................................................................................
J.

Name, Age and Address of the injured person.

Safety Officer

Godfrey Phillips India Ltd.

Site Manager

DATE:
PAGE 60 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT E
INCIDENT REPORT

Project :
Name of Contractor :

Name of Work :

INCIDENT REPORT
All dangerous occurrences, incidents and damage to equipment and / or property to be recorded
below,
Details of Incident :

Damages to the property / equipment :

Reasons :

Were Personnel involved ?

.............................................................................

Personal injury report completed ?

.............................................................................

Date & Time of incident

.............................................................................

Exact location

.............................................................................

To whom reported

.............................................................................

Reported by

.............................................................................

Names & Addresses of witnesses :

1.

.............................................................................
.............................................................................

2.

.............................................................................
.............................................................................

Statement of Supervisors

Safety Officer

Godfrey Phillips India Ltd.

Site Manager
Date :

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 61 OF 78
REVISION NO:

ATTACHMENT F
LIST OF VARIOUS LAWS & STATUTORY RULES

Building and other Construction Workers (Regulation of Employment and Conditions


of Services) Act, 1996.

Building and other Construction Workers (Regulation of Employment and Conditions


of Services) Central Rules, 1998.

The Contract Labour (Regulation and Abolition) Act , 1970.

Child Labour (Prohibition and Regulation ) Act 1986.

Employees Provident Fund and Miscellaneous Provision Act, 1952

Employees State Insurance Act, 1948

Fatal Accidents Act, 1855

Labour Laws Act, 1988

Minimum Wages Act, 1948

Payment of Bonus Act, 1965

Personal Injuries (Compensation Insurance) Act, 1963.

Public Liability Insurance Act, 1991.

Weekly Holidays Act, 1942

Workmen Compensation Act, 1923

Environment (Protection) Act, 1986

Employers Liability Act, 11938

The factories Act 1948 with the Maharashtra Factories Rules 1963.

Payment of Wages Act, 1936.

Godfrey Phillips India Ltd.

DATE:
PAGE 62 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT G
DETAILED ASSESSMENT OF RISKS
(Where necessary)
Questions to consider
(if the answer to question is Yes place a
tick against it and then consider the level
of risk

Level of Risk:
(Tick as
appropriate)
Yes

Low

Med

The tasks - do they involve:


holding loads away from trunk?
twisting?
stooping?
reaching upwards?
large vertical movement?
long carrying distances?
Strenuous pushing or pulling?
unpredictable movements?
repetitive handling?
insufficient rest or recovery?
a workrate imposed by a process?
The loads - are they:
heavy?
bulky/unwieldy?
difficult to grasp?
unstable/unpredictable?
intrinsically harmful (eg sharp/hot?)
The working environment - are there?
constraints on posture?
poor floors?
variations in levels?
hot/cold/humid conditions?
strong air movements?
poor lighting conditions?
Individual capability - does the job:
require unusual capability?
hazard those with a health problem?
hazard those who are pregnant?
call for special information/training?
Other factors Is movement or posture hindered by
clothing or personal protective
equipment?
Deciding the level of risk will inevitably call for judgement.

Godfrey Phillips India Ltd.

High

Possible remedial action

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

Godfrey Phillips India Ltd.

DATE:
PAGE 63 OF 78
REVISION NO:

DATE:
PAGE 64 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT H
IS CODES FOR PPE

IS : 1179 - 1967

Equipment for eye and face protection during welding.

IS : 1989 -1986 (Part - I & III)

Leather safety boots and shoes.

IS : 2925 -1984

Industrial Safety Helmets.

IS : 3521 - 1983

Industrial Safety belts and harness.

IS : 3778 -1975

Rubber knee boots.

IS : 4770 -1968

Rubber gloves for electrical purposes.

IS : 5424 - 1969

Rubber mats for electrical purposes.

IS : 5557 -1969

Industrial and Safety rubber knee boots.

IS : 5983 -1978

Eye protectors.

IS : 6519 -1971

Code of practice for selections, care and repair of Safety


footwear.

IS : 6994 -1973 (Part - I)

Industrial Safety Gloves.

IS : 8519 - 1977

Guide for selection of industrial safety equipment for body


protection.

IS : 8520 - 1977

Guide for selection of industrial safety equipment for eye,


face and ear protection.

IS : 8990 - 1978

Code of practice for maintenance and care of industrial safety


clothing.

IS : 9167 - 1979

Eye protectors.

IS : 9623 - 1980

Recommendations for the selection, use and maintenance of


respiratory protective devices.

IS : 10667 - 1983

Guide for selection of industrial safety equipment for


protection of fool and leg.

IS : 11226 -1985

Leather Safety footwear having direct moulding sole.

Godfrey Phillips India Ltd.

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 65 OF 78
REVISION NO:

ATTACHMENT I
HSE ASSURANCE PLAN
Frequency
Activity

Sr.
No

Operating

Extent of Checking

Checking

Contractors
Area
Engineer

HSE Policy

Communicate to
all working at
Project site.

Safety committee

Through
meetings at
predescribed
interval.

Training
Periodic)

Reporting

(Induction

and

4.1
4.2

Safety Statistics
Weekly First Aid and Illness
Reports

4.3
4.4

Labour
Report
Workhours
Accident Reports

4.5

Investigation Report

with

Once
in
beginning.

the

Safety
Supervisor

JH&G

Client

Remarks

Safety
Officer

As applicable

Review
implementation
system
To be formed consisting Client, JH&G, Contractor and Representatives of
workers.

Contractor to
submit.

As per Training Matrix

Entry passes
to be issued
only after
induction.

For everyone

Monthly
Weekly

Monthly
Weekly

NA
DC

NA
Weekly

Monthly
Once a
Week

Monthly
RAN

Daily

Daily

Daily

Daily

Daily

RAN

NB

As applicable

NB

As applicable

Godfrey Phillips India Ltd.

DATE:
PAGE 66 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT I
HSE ASSURANCE PLAN
Frequency
Sr.

Activity

Operating

Extent of Checking

Checking

No
5

Statutory
requirements
(Registration, Records of
Payment, Licenses)

Facilities

Contractors

JH&G

Area
Engineer

Safety
Supervisor

Safety
Officer

Monthly

Regular

Once in 3
months

NA

NA

Regular

RAN

N.A

Daily

First Aid

ii

Emergency care services


(Doctor, Ambulance)

Advance
arrangement.

RAN

N.A

Daily

iii

Medical examination (Pre &


Periodic)

Regular

Periodic

N.A

iv

Temporary accommodation

In the beginning.

RAN

Drinking Water tank

Filling everyday,
cleaning once a
week.

vi

Urinals & Latrines

vii

Septic tank / Disposal system

Client

Remarks

Once in
Quarter

RAN

Once in a
Month

Periodic

N.B.

Once in a
Month

N.A

Periodic

N.B.

Once in a
Month

N.A

RAN

RAN

RAN

Through
Records

RAN

N.A

RAN

N.B

Daily
sweeping
arrangement.

RAN

N.A

RAN

RAN

RAN

If applicable

In the beginning.

NB

N.A

RAN

RAN

RAN

If applicable

Godfrey Phillips India Ltd.

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 67 OF 78
REVISION NO:

ATTACHMENT I
HSE ASSURANCE PLAN
Frequency
Sr.

Activity

Operating

Extent of Checking

Checking

Contractors

No
viii

Mosquito control

Once a week,
disinfecting
arrangement

Through
records

JH&G

Area
Engineer

Safety
Supervisor

Safety
Officer

N.A

RAN

RAN

RAN

ix

Crches for Children below 6 Required if 50 or


yrs.
more
females
employed at site

RAN

N.A

Daily

Monthly

RAN

Canteen

Required if more
than 250 workers
are employed.

RAN

N.A

Daily

Monthly

RAN

xi

Waste disposal

Daily

RAN

N.A

Daily

Monthly

RAN

N.A

RAN

RAN

RAN

N.A

DC

RAN

RAN

Fire fighting system

NB

Once in
month

Traffic rules

Daily

Daily

Use of PPE

Daily

Daily

10

Work permit system

NB

DC

11

Safety publicity

Continuous

Periodic

12

Excavation

NB

13

Cutouts / openings

NB

Client

Remarks

If applicable

If applicable

By all, regular basis.


DC

RAN

RAN

N.A

N.A

DC

RAN

NB

DC

DC

RAN

RAN

NB

NB

DC

DC

RAN

RAN

NB

Godfrey Phillips India Ltd.

As applicable

DATE:
PAGE 68 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT I
HSE ASSURANCE PLAN
Frequency
Sr.

Activity

Operating

Extent of Checking

Checking

Contractors

No

JH&G

Area
Engineer

Safety
Supervisor

Safety
Officer

Client

14

Barricading

NB

Daily

DC

DC

RAN

RAN

15

Scaffolds

NB

Regularly

DC

DC

DTC

RAN

16

Ladders

NB

Regularly

RAN

RAN

RAN

RAN

17

Welding / Cutting M/C.

NB

DC

DC

DC

RAN

NB

18

Elect.
Hand
tools
Distribution Boards.

DC

DC

RAN

RAN

NB

19

Mechanical Equipment

DC

DC

DTC

RAN

NB

20

Load tests

DC

N.A

DTC

DTC

Note:

1.
2.
3.

Legends: -

&

NB
NB
For Heavy lifts.

Once in
months

---Once in
months

Contractors would be required to maintain records of inspection.


Contractor will comply with any additional checks asked by JH&G during execution of work from time to time.
JH&G / Client will have right to increase extent of checks.
DC
DTC
RAN
NB
NA
I

:
:
:
:
:
:

Detail checking (100%),


Check in detail for critical items,
Random verification,
Need based (involving co-ordination with Client).
Not applicable
Issue

Godfrey Phillips India Ltd.

Remarks

Formal
procedure
Required for
heavy Lifts

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 69 OF 78
REVISION NO:

ATTACHMENT I
HSE PLAN TRAINING
Sr.
No.

N.B.

Activity
1

Training Hours Month-wise


7
8
9
10
11

Remarks
12

13

14

15

16

Induction

Daily

Toolbox Talks

Daily

Fire Fighting

First Aid

Four times over


Project period
Two times

5
6

Emergency
Response
Risk Analysis

Safe Plan of Action

Every Quarter
For every new
activity
For all activities

Contractors to conduct for Labour as well as Supervisor / Engineer.

Godfrey Phillips India Ltd.

DATE:
PAGE 70 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT J
SAFETY CHECKLIST SCAFFOLDS
YES
1.

Do ladders and scaffolds provide safe access for employees to reach


their place of work?

2.

Are all walkways level and free from obstructions such as stored
material and waste?

3.

Are there adequate barriers or other edge protection to stop falls from
open edges of buildings, gangways, etc)?

4.

Are holes and openings securely fenced off or provided with fixed,
clearly marked covers?

5.

Is there adequate artificial lighting when work is carried on after dark or


inside buildings?

6.

Are scaffold materials stored safely?

7.

Is there proper access to the scaffold platforms?

8.

Are all uprights provided with base plates (and, where necessary, timber
sole plates) or prevented in some other way from slipping or skinking?

9.

Has the ground beneath timber sole plates been properly levelled or
compacted?

10.

Is the scaffold sufficient to carry the load imposed on it?

11.

Have any uprights, ledgers, braces or struts been removed?

12.

If any ties have been removed since the scaffold was erected have
additional ties been provided to replace them?

13.

Are the working platforms fully boarded?

14.

Are boards free from obvious defects such as knots, and are they
arranged to avoid tipping or tripping?

15.

Are the boards adequately secured to prevent accidental displacement


in exposed locations?

16.

Are there effective barriers or warning notices to stop people using an


incomplete scaffold, e.g. one that is not fully boarded?

17.

Are there adequate guardrails, knee rails and toe boards at every side
from which a person could fall more than 2.0 m?

18.

Where the scaffold has been designed and constructed for loading with
materials, are these evenly distributed?

Godfrey Phillips India Ltd.

NO

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT J (Contd)
SAFETY CHECKLIST SCAFFOLDS
19.

Does as competent person inspect the scaffold regularly, i.e. at least


once a week and always after bad weather?

20.

Are the results of inspections recorded (including defects that were put
right during the inspections) and the records signed by the person who
carried out the inspections?

Godfrey Phillips India Ltd.

DATE:
PAGE 71 OF 78
REVISION NO:

DATE:
PAGE 72 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT K
FLOW CHART
Do the Regulations apply - i.e.
does the work
involve
manual
handling
operations?
Yes

No

No

Is there a risk of injury?


Yes/possibly

Is it reasonably practicable to
avoid moving the loads?
No

Is it reasonably practicable to
automate or
mechanise the operations?

Yes

Yes

Does some risk of manual


handling
injury remain?

No

No

Carry out manual handling


assessment

Yes/possibly

Determine measures to
reduce risk f injury
to the lowest level reasonably
practicable

Implement the measures

Is risk of injury sufficiently


reduced
Yes
No
End of initial exercise

Review if conditions change


significantly

Godfrey Phillips India Ltd.

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 73 OF 78
REVISION NO:

ATTACHMENT L
MONTHLY HEALTH, SAFETY & ENVIRONMENT (HSE) REPORT.
(To be submitted by each Contractor)
Date of Starting Work :

For the month of :

Project :
Name of Contractor :

Sr.
No.

Name of Work :

Item

This Month

Total Strength (Staff + Workmen)

Number of HSE meetings organised at


site
Whether workmen compensation policy
taken
Whether workmen compensation policy is
valid
Whether workmen registered under ESI
Act
Number of Fatal Accidents

3
4
5
6
7
8

Number of Lost Time Accidents (other


than Fatal)
Other accidents (Non Lost Time)

Total No. of Accidents

10

Total work-hours worked

11

Accidents without Injury (Dangerous


occurrences)
Compensation
cases
raised
with
Insurance
Compensation cases resolved and paid to
workmen

12
13

Remarks :

Please mark : Yes or No in Item No. 3, 4 & 5.

Safety Officer

Godfrey Phillips India Ltd.

Site Manager

Cumulative

DATE:
PAGE 74 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT M
MONTHLY RETURN OF ACCIDENT STATISTICS
Project :

Period :

Name of Contractor :

Name of Work :

MONTHLY RETURN OF ACCIDENT STATISTICS


Number of Personnel on Site :

Total Hours Worked :

ACCIDENT RETURN
Fatal accidents
Reportable accidents
CLASSIFICATION OF CAUSE

I*

1.

Falls of Persons

2.

Falls of Materials

3.

Trench Collapses

4.

Transport including Mobile Cranes

5.

Handling Materials

6.

Stepping on or striking objects

7.

Hand Tools (other than power driven)

8.

Mechanical Equipment including


power tools

9.

Electricity

10.

Toxic or harmful substances

11.

Fire or Burns

12.

Other causes (specify as appropriate)

R*

LT*

Total
*
I : Safety Incident
LT : Lost time

R = Recordable
F = Fatal
Safety Officer

Godfrey Phillips India Ltd.

Site Manager
Date :

F*

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 75 OF 78
REVISION NO:

ATTACHMENT N
GUIDE FOR IDENTIFYING CAUSAL FACTORS AND CORRECTIVE ACTIONS
Post-Incidental Investigation Checklist and Instructions

(Guideline)
1.

Content :
This is a list of the questions and engineer should be asking in the event of a recordable
incident requiring a Post Mortem analysis.

2.

Purpose :
Limit the damage caused by the incident, prepare the engineer for the questions they will be
asked, and learn from the incident to prevent it happening.

3.

Format :
Checklist formatted in the seven-step problem-solving flow.

Accident / incident interviewing


Key points to remember when interviewing an employee who has been involved in an incident or has
witnessed at incident.
1.
2.
3.
4.

Remind the person of the purpose of the investigation is to prevent future incidents and
protect other employees.
Assure them that the investigation is fact-finding, not fault finding, you are only interested in
finding the facts about the incident.
Plan your questions for the interview beforehand.
Select a quiet, private place for the interviews.

Completing Guide for identifying Causal factors and Corrective actions.


1.
2.
3.
4.
5.
6.
7.

Using the facts gathered from the investigation, NOW complete the Guide for identifying
Causal factors and Corrective actions.
The guide is divided into four parts : Equipment, Environment, People and Management.
Completing the Guide is based on simple Yes or No response to a series of questions.
Answer all questions by placing an X in the Y circle or box for Yes or in the N circle or box
for No.
If a circle is marked, then the item is a causal factor.
For all casual factors identify use the comment column to the right of the Causal Factors
questions to record facts for each causal factor identified.
In the Recommended Corrective Actions column, list specific corrective actions that can be
taken to minimize or eliminate the causal factors that resulted in the accident.

Godfrey Phillips India Ltd.

DATE:
PAGE 76 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT N
GUIDE FOR IDENTIFYING CAUSAL FACTORS AND CORRECTIVE ACTIONS
Step 1. Define the problem.
What happened ?
When did the incident happen?
What process step and equipment are involved ?
How should the incident be evaluated.
Will this affect cost ?
Will this affect quality ?
Will this affect schedule ?
Has the problem been temporarily mitigated ?
What area is shut down?
What additional monitors have to be put in place ?
How long is it going to take to fix this problem ?
Identify the problem owner ?
Incident report done ?
Management notified ?
Who is on the team working on this ?
Key Results : Immediate problem isolated and mitigated and a team has been assigned to
the problem.
Step 2. Assess the current Situation
Do we know the date the area will be reported ?
How much material is at risk ?
Is this isolated to a single contractor or activity ?
Which processes are affected ?
What are our immediate plans for extra monitoring ?
What activity must be shut down until the root cause is found ?
Is any downstream activity or contractor affected ?
Is this part of the baseline process, or it is an outliner ?
Do we know the mechanism that caused the problem ?
What do we know about the problem ?
What do we need to know about the problem ?
Key Results : You know where the problem is and where it is not. Steps have been taken
to assure that no further material or equipment will be affected by this incident.
Step 3. Cause Analysis
Is there a single activity as root cause ?
Have we ever seen this problem ?
What processes are in progress or planned to discover the root cause ?
Have we made any process changes ?
What is your list of suspects ?
Key Results :You know everything about similar incidents in other factories, and have a list
of possible causes.

Godfrey Phillips India Ltd.

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

DATE:
PAGE 77 OF 78
REVISION NO:

ATTACHMENT N
GUIDE FOR IDENTIFYING CAUSAL FACTORS AND CORRECTIVE ACTIONS
Step 4. Solution Evaluation
What are possible solutions ?
We this really fix the problem ?
How long will it be until the solution is in place ?
What is the recommended solution ?
How will this solution affect construction ?
Will there be any undesirable side effects ?
Key Results : You know what will prevent this problem in the future, and how long will it
take to put that solution into place.
Step 5. Check Results
Has the root cause of the problem actually been eliminated ?
Were there any unexpected side effects ?
Key Results : You can show that your solution worked and that no undesirable side effects
occurred.
Step 6. Standardization
Have relevant documents been changed ? Specs. checklists, method statements,
permits, for example.
Has the change been communicated to the Contractors ?
Key Results : Documentation is in place at the site that should prevent this type of incident
in the future.
Step 7. Future Plan.

Is all construction back up to full speed ?


Is all paper work done ?
How did we catch this problem ?
Dow we need to look for a better way to anticipate this ?
Are there any trends that could have predicted this event ?
What are the follow-up ARs ?
Could this same problem occur here again ?

Godfrey Phillips India Ltd.

DATE:
PAGE 78 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT O
INCIDENT INVESTIGATION REPORT
GENERAL DATA:
1.
2.

Date of incident :
Time of incident :

3.

Place of incident (area & location)

4.

Classification of incident (Fatal,


major, minor, potentially major)

5.

Type of incident ? (Fall from height,


electric shock etc.)

6.

Was anyone injured ?

7.

8.

If so, please give following details (if


several people injured, attach a
separate sheet for each)
a)
Name :
b)
Company :
c)
Gate pass no. :
d)
Date of entry at site :
e)
Age :
f)
Sex :
Was any property damaged ?

9.

If, yes please give details

10.

Were there any witnesses ?


a) Name :
b) Activity at the time of the incident :

11.

Who is the responsible area


supervisor ?

Godfrey Phillips India Ltd.

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT O
INCIDENT INVESTIGATION REPORT Contd...
RESPONSE AT THE POINT OF INCIDENT
12.

Who saw the incident first?

13.

Who else was present ? (name)

14.

What was the response at the point of


the incident?

15.

Was the area secured ?

16.

Was the nurse called ?


a) Who called the nurse?
b) When was the nurse called ?
c) When did the nurse arrive at the
point of the incident ?
Did the nurse proceed directly to the
point of the incident ?
Did the nurse bring the first aid kit?
Was treatment administered at the
point of the incident ?
a) By whom ?
Was the person giving treatment first
aid qualified?
Was the person taken to the first aid
center ?
How was the injured person
transported to the first aid center?
Was a path cleared to evacuate the
injured person?

17.
18.
19.
20.
21.
22.
23.
24.

Was the ambulance used?


a) Who called the ambulance ?
b) When was the ambulance called?
c ) When did the ambulance arrive?
d) Were the ambulance and driver
ready when called ?
e) Were clear directions given to
direct the ambulance to the point
called ?
f) Was a path cleared for the
ambulance ?
g) Did the ambulance proceed
directly to the injured person ?

Godfrey Phillips India Ltd.

DATE:
PAGE 79 OF 78
REVISION NO:

DATE:
PAGE 80 OF 78
REVISION NO:

STANDARD OPERATING PROCEDURE:


SPECIFICATION FOR HSE PLAN

ATTACHMENT O
INCIDENT INVESTIGATION REPORT Contd...
FIRST AID CENTRE TREATMENT
25.
26.
27.
28.

Was treatment given in the first aid


center ?
What treatment was given ?
Was the nurse able to treat the
injured person ?
Was the first aid center properly
equipped ?

OFFSITE TREATMENT
29.
30.
31.
32.

33.
34.
35.
36.
37.

Was treatment given offsite ?


Where was treatment given offsite?
How was the injured person
transported to the offsite location?
Was the ambulance used ?
a) Who called the ambulance?
b) When was the ambulance called ?
c) When did the ambulance arrive ?
d) Were the ambulance and driver
ready when called ?
e) Were clear directions given to
direct the ambulance to the point
called ?
f) Was a path cleared for the
ambulance ?
g) Did the ambulance proceed
directly to the point of offsite
treatment ?
When did the injured person leave for
the offsite treatment location ?
When did the injured person arrive at
the offsite treatment location ?
Was the offsite treatment location
notified in advance of the injured
persons arrival ?
Was the offsite treatment location
notified in advance of a description of
the injured persons injuries ?
What treatment was given ?

Godfrey Phillips India Ltd.