EoI On Transport Rajastan

GOVERNMENT OF RAJASTHAN
TRANSPORT DEPARTMENT
PRE-QUALIFICATION DOCUMENT
FOR
Modernization and computerization of Border

Check Post’s at 13 (Thirteen) locations in the
state of Rajasthan
PROJECT
ON
BUILD, OPERATE AND TRANSFER BASIS (BOT)
ISSUED BY
TRANSPORT DEPARTMENT
"PARIVAHAN BHAWAN" SAHAKAR MARG, JAIPUR- 302 005
website: www.transport.rajasthan.gov.in
Government of Rajasthan , Transport Department
Modernization and computerization of Border check post at 13 (Thirteen) locations in the state of Rajasthan
PQ Document
Transport Department
Modernization and computerization of Border check post at 13 (Thirteen)

locations in the state of Rajasthan
Invitation for pre-qualification of Individual Companies/Consortia for
Implementation of the Project on BOT basis
Background:
Transport Department, Government of Rajasthan (GoR) intends for the Modernization and
computerization of Border check post at 13 (Thirteen) locations in the state of Rajasthan on a BOT basis.
Transport Department now invites applications for pre-qualification from Individual Companies/consortia
having national standing, experience and competence to implement this type of Project on BOT basis.
The proposed Modernization and computerization of Border check post at 13 (Thirteen) locations in the
state of Rajasthan would consist of construction, Supply, Commissioning, Operations and maintenance of
necessary road segment, parking lots / bays, check-post computerized terminal buildings & administrative
buildings, Godown, Cafeteria, Hostel block, residential blocks, electronic weighbridges, Video-
Surveillance through closed circuit Television, Automatic vehicle identification , diesel generators,
computers , hardware, networking including LAN / WAN, electronics and electrical equipments etc.,
Operations at check posts like data entry operators, equip ments operators, security guards, housekeeping
staff etc. The base construction cost of these works is estimated at Rs. 500 Crores.
Scope of Services:
The scope for Modernization and computerization of Border check post at 13 (Thirteen) locations in the
state of Rajasthan would consist of construction, Supply, Commissioning, Operations and maintenance of
these check posts on a BOT basis. The details are available in Prequalification (PQ) Documents being
made available to the interested applicants.
Eligibility:
1) Financial Criteria
Sr. No. Criteria Individual Consortium

Company
1 Net Worth as per Rs 200 Crores Rs.200 Crores for the Lead Members
the latest audited alone who will always ho ld the
balance sheet for highest stake in the consortium during
period ending not his lock-in period. Each Consortium
earlier than 31st Member should have positive net
March 2008. worth and shall hold minimum of 5%
equity in the SPV.
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2 Net Profit after tax Rs.30 Crores Rs.30 Crores for the Lead Member
(average of last 3 alone who will always hold the
years as per audited highest stake in the consortium during
balance sheets, the his lock-in period. Each Consortium
latest balance sheet Member shall hold minimum of 5%
for period ending equity in the SPV.
not earlier than 31st
March 2008)
2) Technical Criteria
i. Individual Company and/or Consortium Member should have implemented minimum of

one Infrastructure project on BOT costing Rs.150 Crores or more.
ii. Individual Company or Consortium Member/s should have experience completed

/ works in hand costing Rs. 40 crores or more, in not more than 5 projects.
• Information Technology Project/s like State wide area network project
or supply, installation commissioning and maintenance works
including desktops, servers, software, networking including LAN
and WAN etc.
or
• electrical & electronic equipments project/s for supply, installation,
commissioning and maintenance works related to Interstate Border
Checkpost or similar nature work/s
or
• TOLL work/s
iii. All works and experie nces cited as requirements above should be in relation to
project/projects commissioned after 31st March 1997.
Details of financial and technical eligibility criteria for Individual Company and/or consortium are
available in the PQ document. The financia l and technical criteria set above would be assessed with
particular reference to skills and competencies as required for the project.
2) PQ documents
PQ document' can be obtained between 10.00 hrs. and 17.00 hrs. on all working days from
20.08.2008 to 15.10.2008 up to 1500 hrs. at the address for communication mentioned
below on payment of non-refundable document fee of Rs. 1000/- (Rs. One Thousand only)
in the form of a Demand Draft favouring Transport Commissioner Transport Department ,
Government of Rajasthan , Jaipur. In case the Pre qualification document is downloaded from
the department website the payment of non-refundable document fee of Rs. 1000/- (Rs. One
Thousand only) can be submitted by way of demand draft along with the RFQ document.
.
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PQ Document
Pre bid Meeting will be held on 18.09.2008 at 11.30 Hours at

Room No. 311
The Office of Transport Commissioner,
Govt. of Rajasthan., Parivahan Bhavan
Sahakar Marg, Jyoti Nagar
Jaipur
The last date of submission is on 15.10.2008 at 1500 Hours at the office of Transport Commissioner.
Govt. of Rajasthan, Parivahan Bhavan Sahakar Marg, Jyoti Nagar Jaipur
Transport Department reserves the right to reject any or all applications without assigning any reason.
The Applications shall remain valid for a period of 180 days from the last date of submission.
For full details of offer please log on to Transport Department website

www. transport.rajasthan.gov.in
Transport Commissioner
Transport Department,
Government of Rajasthan
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PQ Document
Disclaimer
1. The purpose of this Pre-Qualification Document is to elicit information from interested parties
about their eligibility for the proposed Project, with a view to short-listing Applicants to bid
against the Request for Proposal Document that would be issued at a later stage. Neither this Pre-
Qualification Document nor any part hereof shall, or shall be deemed to, constitute, or shall be
interpreted as, an offer or an invitation for offer in any way, in connection with the Project or any
contract relating thereto.
2. The additional purpose of this Pre-Qualification Document is to assist the prospective Applicants
to ascertain their eligibility for the proposed Project, provided however that this Pre-Qualification
Document is neither intended, nor shall be deemed, to form the basis of any investment decision
or any decision to proceed with the Project.
3. Whilst the information in this Pre-Qualification Document and other information compiled (and
as may be compiled) by or on behalf of Transport Department (“Documents & Information”)
have been prepared in good faith, they are not, and do not purport to be, comprehensive or
independently verified. No representation or warranty, express or implied, is or shall be deemed to
have been made as to the reliability, accuracy, completeness or appropriateness of any of the
information contained in the Documents & Information. Neither Transport Department nor its
employees or consultants accept any liability or responsibility for the accuracy, reliability,
completeness or appropriateness with respect to the information contained in the Documents &
Information or on which any of them is based or with respect to any written or oral information
made or to be made available to any of the prospective Applicants; and consequently, the liability
in respect thereof is hereby expressly disclaimed.
4. Neither Transport Department nor its employees nor its consultants shall be liable to any
prospective Applicant or any other person, under any law, including the law of contract, tort, the
principles of restitution or unjust enrichment or otherwise, for any loss, expense or damage, which
may arise, or be incurred, or suffered, directly or indirectly, in connection with the Documents &
Information, or any matter that may be deemed to form part thereof, or any other information
supplied by or on behalf of Transport Department or its employees or consultants, or otherwise
arising in any way from the selection process mentioned herein.
5. If any discrepancy is noticed by any prospective Applicant in this Pre-Qualification Document it

must be intimated immediately to Transport Department at the address mentioned below. If no
intimation is received by Transport Department at the below mentioned office within 15 days
from the date of issue of this Pre-Qualification Document, then it shall be deemed that the Pre-
Qualification Document received by the Applicant are complete in all respects and that the
Applicant is satisfied that the Pre-Qualification Document are complete.
Address:
The Transport Commissioner,
Government of Rajasthan,
Parivahan Bhavan
Jaipur
INDIA
Tel: +91 – 141 - 2740021, 2740023,5116111
Fax: +91 – 141 – 2740573
E-mail: transport@rajasthan.gov.in
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PQ Document
6. Transport Department is not bound to accept any or all the Request(s) for Qualification. Transport
Department reserves the right to reject any or all the Request(s) for Qualification or annul or
suspend the process without assigning any reasons. No prospective Applicant shall have any
cause of action or claim against Transport Department or its officers, employees, consultants,
agents, successors or assignees for rejection of his Request for Qualification or suspension or
annulment of the process.
7. The information contained in the Documents & Information or any other written or oral
information provided to the prospective Applicants is subject to change without notice. No
representation or warranty is, or shall be deemed to have been, given as to the achievement or
reasonableness of any future projections, estimates, prospects or returns contained in the
Documents & Information or in such other written or oral information provided in relation to the
Project or otherwise.
8. The Applicants are encouraged to provide all material information that is essential to evaluate the
Applicant’s qualifications or to provide timely clarification or substantiation of the information
supplied. Failure to do so may result in disqualification of the Applicant.
9. This Document has not been filed, registered or approved in any jurisdiction. Recipients of this
Pre-Qualification Document resident in jurisdictions outside India should inform themselves of,
and observe any applicable legal requirements.
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PQ Document
TABLE OF CONTENTS
1. PURPOSE OF THIS DOCUMENT AND INVITATION TO
APPLICANTS 9
2. EXPLANATION OF THE TERMS USED 10
3. BIDDING PROCESS 18
3.1 Stage I - Request for Qualification (RFQ) 18
3.2 Stage II - Request for Proposal (RFP) 18
3.3 Commitment to a fair and transparent process 20
4. ELIGIBLE ENTITIES 21
4.1 Applicant as an Individual Company 21
4.2 Applicant as a Consortium 21
4.3 Legal Issues 23
5. INSTRUCTIONS TO APPLICANTS 25
5.1 Objective of Pre-Qualification 25
5.2 Contents of the Application 25
5.3 General instructions 25
5.4 Clarifications to Applicants 27
5.5 Last date for seeking Clarification 28
6. PRE QUALIFICATION CRITERIA 29
7. EVALUATION OF APPLICATION 31
7.1 Confidentiality 31
7.2 Tests of responsiveness 31
7.3 Clarifications from Applicants 31
7.4 Evaluation and Comparison 31
8. FORMATS FOR SUBMISSION OF DETAILS 33
9. Project Information Document 51

1) Introduction 51
2) Project Brief 51
3) Purpose and Intention of the project 51
4 Brief Description of Work 52
5. Scope of Works 53
Part I - Road Works. 53
Part II - Building Works 56
Part III- Electrical Equipments 58
Part IV –A Electronic Equipments 59
Part IV-B Computers Hardware, networking and software works 60
Part V – Miscellaneous Works 62
Part V-A. Landscaping & Beautification works 62
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Part V- B. Facility Center 62

Part V-C. Manning of Checkpost. 63
Part V-D. Other Works 63
Part V-E Utility bill payments. 64
Part VI-Operation and maintenance works 64
10. Name Location of Border Check posts 65
11. CONTACT DETAILS 66
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1. PURPOSE OF THIS DOCUMENT AND INVITATION TO

APPLICANTS
This Pre-Qualification (PQ) Document is issued by Transport Department, Government of Rajasthan.

Transport Department is issuing this PQ Document with the purpose of inviting Request for Qualification
(RFQ) from developers to design, develop, finance, build and operate and maintain these 13 Thirteen
Border Integrated Check posts Project – In Rajasthan (the “Project”) on Build Operate Transfer (“BOT”)
basis.
The qualified bidder would be required to quote in separate envelope; one marked ‘Concession
Period’. In the envelope marked ‘Concession Period’, the bidders would quote on a variable
concession period. The bidder quoting the minimum concession period would be awarded the
Project subject to his fulfillment of other conditions given in the RFP.
This PQ sets out the process for short listing Applicants for development of the Project, and contains:
• Instructions to the Applicants
• Overview of the selection process
• The pre-qualification requirements
• Formats for submission
• The basic information about the Project
Applicants interested in developing the Project on a BOT basis may submit their RFQ to the undersigned.
Any feedback / suggestions on the PQ Document may also be sent to the undersigned.
Address:
Parivahan Bhavan
Jaipur
INDIA
Tel: +91 – 141 - 2740021, 2740023,5116111
Fax: +91 – 141 – 2740573
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2. EXPLANATION OF THE TERMS USED

1.1 Definitions
In this Agreement, the following words and expressions shall, unless repugnant to the context or
meaning thereof, have the meaning hereinafter respectively assigned to them:
"Accounting Year" means the financial year commencing from 1st April of any calendar year
and ending on 31st March of the next calendar year.
"Agreement" means this agreement including all Schedules of RFP hereto, and any
amendments thereto made in accordance with the provisions of this Agreement.
"Applicable Laws" means all laws, promulgated or brought into force and effect by
Government of Rajasthan and Government of India including regulations and rules made
thereunder, and judgements, decrees, injunctions, writs and orders of any court of record, as may
be in force and effect during the subsistence of this Agreement.
"Applicable Permits" means all clearances, permits, authorizations, consents and approvals
under or pursuant to Applicable Laws, required to be obtained and maintained by the
Concessionaire, in order to implement the Project and to provide Project Facility in accordance
with this Agreement.
“Arbitration Act” means the Arbitration and Conciliation Act, 1996 and shall include
modifications to or any re-enactment thereof as in force from time to time.
"Bill of Quantities" means bill of quantities set forth in RFP.
“BCP’s” border check post means collectively the structures, equipment, system or mechanism
erected commissioned or installed for the purpose of regulating the entry/exit of vehicles using
the Project and for checking and collection of fine/arrear/dues/Fee in accordance with the
provisions of this Agreement.
“Cashflow Projections” means the estimates of cashflows of the Project as set out in RFP
“Change in Law” means the occurrence of any of the following after the date of this Agreement
:
a. The enactment of any new Indian law;
b. The repeal, modification or re-enactment of any existing Indian law:
c. The commencement of any Indian law which has not entered into effect until the date of
this Agreement;
d. A change in the interpretation or application of any Indian law by a court of record as

compared to such interpretation or application by a court of record prior to the date of this
Agreement; or
e. Any change in the rates of any of the Taxes.

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PQ Document
“COD" means the commercial operations date of the Project which shall be the date on which
the Transport Department has issued the Provisional completion or the Completion Certificate
upon completion of construction of the Project and which shall, subject to the provisions of this
Agreement, be not later than as mentioned in contract data.
“Commencement Date” means the date on which the work order is issued to Concessionaire.
“Completion Certificate” means the certificate issued by the Engineer in charge pursuant to
RFP
“Concession” shall have the meaning ascribed thereto in RFP.
"Concession Period" means the period as applicable specified in RFP.
"Concessionaire" means the successful bidder and shall include its successors and permitted
assigns expressly approved by GOR.
“Consortium” means the consortium consisting of (i) AAAA (ii) BBBB (iii) CCCC (iv) DDDD
formed/ acting pursuant to the Memorandum of Understanding entered into by them, for the
purpose of bidding for the Project and in the event of being successful to implement the Project
through a special purpose vehicle to be formed and incorporated by them in India.
"Construction Works" means all works and things necessary to achieve commercial operation
of the Project in accordance with this Agreement.
“Contractor” means Person with whom the Concessionaire has entered into/ may enter into all
or any of the Project Agreements.
"Cure Period" means the period specified in this Agreement for curing any breach or default of
any provision of this Agreement by the Party responsible for such breach or default.
“Days” are calendar days; months are calendar months.
“Debt Due" means the aggregate of the following sums expressed in Rupees outstanding and
payable to the Lenders under the Financing Documents:
(i) the principal amount of the debt provided by the Lenders under the Financing Documents
for financing the Project (the "principal") which is outstanding as on the Termination
Date but excluding any part of the principal that had fallen due for repayment one year
prior to the Termination Date unless such repayment had been rescheduled with the prior
consent of the GO R; and
(ii) all accrued interest, financing fees and charges payable on or in respect of the debt
referred to in sub-clause (i) above up to the date preceding the Termination Date but
excluding (a) any interest, fees or charges that had fallen due one year prior to the
Termination Date, and (b) penal interest or charges payable under the Financing
Documents to the Lenders.
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“Defect” is any part of the Works not completed in accordance with the condition of Contract.
“Defects Liability Period” is the period named in the Contract Data and calculated from the
Completion Date.
“Department” shall mean Transport Department , Government of Rajasthan.
“Design Approving Engineer” (D.A.E.) shall mean the designated Chief Engineer or any other
Proof Consultant nominated by the Transport Department for scrutiny and approval of the design
calculations and structural drawings prepared and submitted by the Concessionaire.
"Dispute" shall have the meaning ascribed thereto in RFP.
"Dispute Resolution Procedure" means the procedure for resolution of Dispute set forth in
RFP.
"Drawings" means all of the drawings, designs, calculations and documents pertaining to the
Project as set forth in RFP’ and shall include "as built" drawings of the Project.
"Emergency" means a condition or situation that is likely to endanger the security of the
individuals on or about the Project including users thereof or which poses an immediate threat of
material damage to any of the Project Assets.
“Employer” is Government of Rajasthan represented through Transport commissioner or his

authorised representative as indicated in Contract Data.
"Encumbrance" means any encumbrance such as mortgage, charge, pledge, lien,

hypothecation, security interest, assignment, privilege or priority of any kind having the effect of
security or other such obligations and shall include without limitation any designation of loss to
payees or beneficiaries or any similar arrangement under any insurance policy pertaining to the
Project, physical encumbrances and encroachments on the Project Site.
“Engineer in charge” shall mean the Engineer, of Supervision Consultant or an Independent

Engineer , as mentioned in contract data or any other officer of equivalent rank, if so approved
or any other person nominated by the Transport Department from time to time.
“Equipment” is the Concessionaire’s machinery and vehicles brought temporarily to the Site to
construct the Works.
"Equity" means the sum expressed in Rupees representing the equity share capital of the
Concessionaire and shall include the funds advanced by any member of the Consortium or by
any of its shareholders to the Concessionaire for meeting equity component of the Total Project
Cost. Provided, however, that for purposes of computing Termination Payment under this
Agreement, Equity shall be reckoned as an amount that is arrived at after excluding from the
equity share capital of the Concessionaire the sum by which the capital cost of the Project as
stated by the Concessionaire for purposes of claiming Termination Payment exceeded the Total
Project Cost unless such excess cost has been incurred with the approval of the Lenders and
GOR. Provided further, any equity brought in after COD shall not be considered or taken into
account for the purpose of Termination Payment.
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"Exempted Vehicles" means vehicles specified as such in the Notification as prescribed in GR

of GOR.
"Financing Documents" means the documents executed by the Concessionaire in respect of

financial assistance (including refinancing) for the Project to be provided by the Lenders by way
of loans, advances, subscription to debentures and other debt instruments and guarantees, risk
participation, take-out financing or any other form of credit enhancement and shall include loan
agreements, guarantee agreements, subscription agreements, notes and any documents providing
security for such financial assistance, and includes amendments or modifications made thereto.
"Financial Close" means the date on which the Financing Documents providing for funding by
the Lenders have become effective and the Concessionaire has immediate access to such funding
under the Financing Documents.
"Force Majeure Cost" Force Majeure Cost means cost attributable to force majeure events
specified in RFP and directly related to the project so as to bring the facility to its original state as
before occurrence of force majeure event.
"Force Majeure Event" shall have meaning ascribed thereto in RFP.
"GOR" means the Government of Rajasthan represented through Principal Secretary Transport
Department/ Transport commissioner or his authorised representative.
"Good Industry Practice" means those practices, methods, techniques, standards specification,
skills, diligence and prudence which are generally and reasonably expected of and accepted
internationally from a reasonably skilled and experienced operator engaged in the same type of
undertaking as envisaged under this Agreement and acting generally in accordance, with
MORTH specifications/ PWD Standard Specifications as would be applicable and would mean
good engineering practices in the design, engineering, construction and project management and
which would be expected to result in the performance of its obligations by the Concessionaire
and in the operation and maintenance of the Project in accordance with this Agreement,
Applicable laws, Applicable Permits, reliability, safety, environment protection, economy and
efficiency.
“Government” shall mean the Government of Rajasthan represented through Principal Secretary
Transport Department / Transport commissioner or his authorised representative as indicated in
Contract Data.
"Government Agency" means the GOR, or any state government or governmental, department,
commission, board, body, bureau, agency, authority, instrumentality, court or other judicial or
administrative body, central, state, or local, having jurisdiction over the Concessionaire, the
Project Assets or any portion thereof, or the performance of all or any of the services or
obligations of the Concessionaire under or pursuant to this Agreement.
"Implementation Period" means the period beginning from the Commencement Date and
ending on the COD.
“Indirect Political Event” shall have the meaning ascribed thereto in RFP.
“Initial Investment” shall have the meaning ascribed thereto in RFP’

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"Internal Rate of Return" shall have the meaning ascribed thereto in RFP
"Lenders" means financial institutions, banks, funds, trusts or trustees of the holders of
debentures or other securities their successors and assigns, who provide financial assistance to
the Concessionaire under any of the Financing Documents.
“Maintenance Manual” shall have the meaning ascribed to it in RFP.
"Maintenance Programme" shall have the meaning ascribed to it in RFP
"Material Adverse Effect" means material adverse effect on (a) the ability of the
Concessionaire to observe and perform any of its rights and obligations under and in accordance
with the provisions of this Agreement and/or (b) the legality, validity, binding nature or
enforceability of this Agreement.
“Material Breach” means a breach by either Party of any of its obligations under this
Agreement which has/ likely to have a Material Adverse Effect on the Project and which such
Party shall have failed to cure within the Cure Period.
“Minimum Maintenance Requirements” means minimum maintenance requirements for the

maintenance of the Project as set forth in RFP.
“Non Political Event” shall have the meaning ascribed thereto in RFP.
"O&M" means the operation and maintenance of the Project during Operations Period including
but not limited to functions of maintenance, collection and retention of Fees and performance of
other services incidental thereto.
"O&M Contract" means the Operation and Maintenance Contract that may be entered into
between the Concessionaire and the O&M Contractor for O&M of the Project/Project Facility.
"O&M Contractor" means the person or entity with whom the Concessionaire has entered into
for O&M Contract for discharging O&M functions for and on behalf of the Concessionaire.
"O&M Expense" means expenses incurred by or on behalf of the Concessionaire, duly certified
by its Statutory Auditors for all regularly scheduled and reasonably anticipated O&M during
Operations Period, including, without limitation (a) all cost of salaries and other employee
compensation and contract fee payable to the O&M Contractor, if any, (b) cost of materials,
supplies, utilities and other services, (c) premier for insurance, (d) all franchisee, excise, property
and other similar taxes and all costs and fees incurred in order to obtain and maintain all
Applicable Permits necessary for the O&M of the Project/Project Facility at its full design
capacity, (e) all repair, replacement and maintenance costs of the Project/Project Facility, and (f)
all other expenditures required to be incurred under Applicable Law or under Applicable Permits
necessary for the operation and maintenance of the Project according to the Specifications and
Standards at its full design capacity.
"O & M Inspection" O & M Inspection means the inspection to be carried out jointly by the
Engineer in charge and Concessionaire to determine the condition of project.
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"Operations Period" means the period commencing from COD and ending at the expiry of the
Concession Period.
"Parties” means the parties to this Agreement collectively and "Party" shall mean either of the
Parties to this Agreement individually.
"Performance Security" means the Performance Security for construction or Performance

Security for operation and maintenance as applicable in terms of RFP.
“Person” means any individual, company, corporation, partnership, joint venture, trust,
unincorporated organization, government or Government Agency or any other legal entity.
“Political Event” shall have the meaning ascribed thereto in RFP.
"Project" means the project described in RFP. which the Concessionaire is required to design,
engineer, procure, finance, construct, operate, maintain and transfer in accordance with the
provisions of this Agreement.
“Project Agreements” means collectively this Agreement, any contract for the design,
engineering, procurement and construction of the Project, O&M Contract and any other material
contract (other than the Financing Documents) entered into or may hereafter be entered into by
the Concessionaire in connection with the Project.
"Project Assets" means all physical and other assets relating to and forming part of the Project
including but not limited to (i) rights over the Project Site in the form of license, right of way or
otherwise, (ii) tangible assets such as civil Works including foundations, embankments,
pavements, road surface, interchanges, bridges, approaches to bridges and flyovers, road over
bridges, drainage works, all buildings , furniture’s and fixtures , lighting facilities, traffic signals,
sign boards, milestones, Checkpost booths , all electronic and electrical equipment , computers ,
software’s , allied equipments , spares of equipments etc. or relating to regulation of traffic,
electrical works for lighting on the Project, telephone and other communication systems and
equipment for the Project, rest areas, wayside amenities, administration and maintenance depots,
relief centers, service facilities etc. (iii) Project Facility situated on the Project Site, (iv) the
rights of the Concessionaire under any Project Agreements, (v) financial assets, such as security
deposits for electricity supply, telephone and other utilities, etc., (vi) insurance proceeds subject
to Lenders’ rights thereto and (vii) Applicable Permits and authorisations relating to or in respect
of the Project.
"Project Completion" shall have the meaning ascribed thereto in RFP..
"Project Completion Schedule” means the progressive Project milestones set forth in RFP. for
the implementation of the Project.
"Project Facility" means collectively the facilities on the Project Site to be constructed, built,
installed, erected provided by the Concessionaire for use of the road user and GoR by
implementing the Project and more specifically set out in RFP.’.
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“Project Site” means the real estate particulars whereof are set out in RFP. on which the Project
is to be implemented and the Project Facility is to be provided in accordance with this
Agreement.
"Provisional Certificate" shall have the meaning ascribed to it in RFP..
"Punch List" shall have the meaning ascribed thereto in RFP..
"Rs." or "Rupees" refers to the lawful currency of the Republic of India.
"SBI PLR" means the prime lending rate per annum for loans with 1 (one) year maturity as
fixed from time to time by the State Bank of India, and in the absence of such rate, the average of
the prime lending rates for loans with 1 (one) year maturity fixed by the State Bank of India and
failing that any other arrangement that substitutes such prime lending rate as mutually agreed
between the Parties.
"Scheduled Project Completion Date" shall have the meaning set forth in RFP.
"Service Fees" means the service fees chargeable for a vehicle using the Project Facility in
accordance with the service fees Notification. Service Fees Notification as issued by the GOR in
the Gazette of the GOR
"Specifications and Standards" means the specifications and standards relating to the quality,
capacity and other requirements for the Project as set forth in RFP and any modifications thereof,
or additions thereto as included in the design and engineering for the Project submitted by the
Concessionaire to, and expressly approved by GOR.
"Statutory Auditors" means a reputed firm of Chartered Accountants duly licensed to practice
in India acting as statutory auditors of the Concessionaire.
“Steering Group” means the Steering Group constituted pursuant to RFP..
"Substitution Agreement" means the agreement to be entered into among the Concessionaire,
GOR, set forth in RFP. providing, interlay, for the substitution of the Concessionaire by another
Person subject to and in accordance with the provisions of this Agreement and the Substitution
Agreement.
“Superintending Engineer” shall mean the Superintending Engineer, to be mentioned in

contract data or any other officer of equivalent rank, if so designated by the Department o
Transport.
"Supervision consultant" shall mean the consultant appointed by the Transport Department to
supervise the work.
"Termination" means termination of this Agreement and the Concession hereunder pursuant to
a Termination Notice or otherwise in accordance with the provisions of this Agreement but shall
not, unless the context otherwise requires, include the expiry of this Agreement/Concession due
to expiry to the Concession Period in the normal course.
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"Termination Date" means the date on which the Termination occurs which shall be the date on
which Termination Notice has been delivered or deemed to have been delivered by a Party
issuing the same to the other Party in accordance with the provisions of this Agreement.
“Termination Notice” means a communication in writing by a Party to the other Party regarding
Termination in accordance with the applicable provisions of this Agreement.
“Termination Payment” means the aggregate of the amounts payable by the GOR to the
Concessionaire under this Agreement upon Termination including Termination Payment
receivable by the Concessionaire pursuant to RFQ
“Tests” means the tests to be carried out as set forth in and in accordance with RFP. to determine
the Project Completion and its certification by the Independent Engineer prior to commencement
of commercial operation of the Project.
“Total Project Cost” means the lowest of the following :
(a) The amount as mentioned in contract data.
(b) actual capital cost of the Project upon completion of the Project as certified by the
Statutory Auditors; on total project cost as set forth in Financing Documents.
“User Department” means the Transport Department Government of Rajasthan.
“Work order” shall mean order to start the work issued to Concessionaire after he has paid the
Performance Security and signed the agreement in prescribed form.
“WPI’ means the wholesale price index published monthly by the Ministry of Industry, the
TRANSPORT DEPARTMENT and shall include any index which substitutes the WPI.
Qualified Bidders: The Applicants who are short listed at the Pre-Qualification stage and are eligible for
issuance of Request for Proposal (RFP) Document.
Request for Proposal Document or RFP Document: The Document to be issued to the Qualified
Bidders in Stage II of the bidding process as detailed out in Section 3.2 of this document with the payment
of RS.10000/- Ten thousand only as RFP document cost .
Request for Qualification (RFQ): The request to be submitted by the Applicant in response to the Pre-
Qualification Document issued to him/her.
17
3. BIDDING PROCESS
Transport Department intends to follow a two-stage bid process for selecting the BOT Developer for the
Project. The details of the procedure provided hereunder to be followed in Stage II is brief and indicative
in nature. The detailed procedure shall be specified in the Request for Proposal document (RFP), which
shall be made available to only the Qualified Bidders.
3.1 Stage I - Request for Qualification (RFQ)

In the first stage of the Bidding Process, Transport Department is issuing this Pre Qulalification Document
with an invitation to prospective Applicants for submitting their RFQ for the Project A pre-bid meeting
shall be held on 18.09.2008 at 1130 hours at the following venue:
Room No. 311
The Office of Transport Commissioner,
Govt. of Rajasthan., Parivahan Bhavan
Jaipur
The prospective Applicants will be required to submit their RFQ on or before the Due Date mentioned in
Section 5.3.6.
The RFQs submitted by the Applicants will be evaluated on Technical and Financial capability as detailed
in Sections 6.1.1.1 and Section 6.1.1.2, respectively. The Applicants who qualify and satisfy the
requirements of Technical and Financial capability (Qualified Bidders) will be issued the RFP and will be
eligible to participate in the Stage II of this Bidding Process.
3.2 Stage II - Request for Proposal (RFP)

This stage of the process would be based on the following guidelines:
• The RFP document would be issued to all the Qualified Bidders.
• The Qualified Bidders would be invited to submit a detailed proposal as per the terms specified in the
RFP document.
• Prior to submission of their response to the RFP, the Qualified Bidders would be expected to examine
the Project in detail and to carry out such studies as may be required to submit the proposal.
• Pre-bid Meeting would be held during which Qualified Bidders may request clarifications related to
the Project or RFP document.
• The evaluation of the Qualified Bidders would be as per the criteria to be set out in RFP document.
• Based on the evaluation of the response to the RFP, the Preferred Bidder would be selected.
• The Preferred Bidder would be issued the Letter of Intent for developing the Project as the BOT
Developer after obtaining the necessary clearances and approvals from the State Government of
Rajasthan.
• The Contract entered into by the preferred bidder with Transport Department would be in the nature
of a Concession Agreement.
PQ Document
The various stages of the bid process are illustrated below.
Pre Qualification Document
Obtained by
Applicants
Submission of Request for

Qualification by Applicants
Qualified Bidders
issued RFP
Bid Submission
(by Qualified bidders)
Preferred Bidder
selected
Development Agreement signed

between Transport Department
and Preferred Bidder
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PQ Document
3.3 Commitment to a fair and transparent process

Transport Department is committed to ensure that the bidding process for selecting the Developer is fair
and transparent Transport Department may, at its sole discretion, seek assistance from external agencies,
including but not limited to legal, financial and technical experts, to ensure that the bidding process is fair,
transparent and efficient.
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PQ Document
4. ELIGIBLE ENTITIES
The Request for Qualification (RFQ) can be submitted by entities either as Individual Company or a
Consortium. The Individual Company / Applicant Consortium (in case of a Consortium) should have
relevant and proven experience as specified in Section 6.1.1.1 and 6.1.1.2 of the RFQ.
4.1 Applicant as an Individual Company

The Individual Company submitting the RFQ shall be a legally incorporated entity. The Applicant must
submit a proof of legal incorporation along with the RFQ.
The Applicant shall also submit a Power of Attorney, authorizing the signatory of the application to make
commitment for and on behalf of the Applicant. The Power of Attorney shall be duly executed on stamp
paper.
4.2 Applicant as a Consortium

4.2.1 JOINT VENTURES :
For Joint Venture
For the submission of RFQ and for implementation of the Project on selection, a Consortium may
be formed. In case of a Consortium, members of the Consortium shall nominate one of the
Consortium Members as the Lead Member. The Lead Member shall hold minimum of 26% of
equity in the Project Company until completion of construction and thereafter for a period of two
years from the date of commencement of operations of the project. The total number of members
of any Consortium shall not exceed 4 (Four).
Further, all Consortium Members shall jointly hold a majority of the equity (at least 51%) of the
Project Company until completion of construction and thereafter for a period of two years from
the date of commencement of operations. Each member shall hold at least 5% of the equity in the
Project Company.
Any legally incorporated entity can participate in a Consortium for the submission of RFQ. The
following shall be ensured in case of submission of RFQ by a Consortium:
• Each member of the Consortium must submit a proof of its legal incorporation along
with the RFQ.
• All the Consortium members shall submit a Power of Attorney in favor of the Lead
Member.
• The Lead Member shall submit a Power of Attorney as accepted by the department,
authorizing the signatory of the application to make commitment for and on behalf of
the Applicant.
• The Consortium members shall be jointly and severally liable to implement the
Project.
• No member can submit two Requests for Qualification either individually or as part of
Consortium. The Applicant or any member of the Consortium who submits or
participates in more than one Request for Qualification either as a Consortium
member or sub-contractor or individually would be disqualified and would also lead
to the disqualification of the Consortium of which it is a member.
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PQ Document
• Consortium Members shall enter into a Memorandum of Understanding (MoU) for

the purpose of submitting the RFQ and for submitting the response to the RFP in the
event of being pre-qualified.
4.2.2 Contents of the Memorandum of Understanding (MoU)

MoU shall, inter alia,
• Convey the intent to form a joint venture company (SPV).
• Clearly outline the proposed roles and responsibilities of each member at
each stage of the Project, as well as roles and responsibilities with respect
to particular components.
• Clearly state the member of the Consortium who would be the Lead
Member.
• Include a statement to the effect that all Consortium Members shall be
liable jointly and severally for the execution of the Project in accordance
with the terms of the Development Agreement.
• Clearly state that the Lead Member shall interact with Transport
Department on behalf of the Consortium, and shall clearly authorise the
Lead Member to take the necessary decisions and bind the other members
of the Consortium to the decision of the Lead Member.
• Indicate the minimum equity that each Consortium member commits to
hold in the Project Company, until completion of construction and
thereafter for a period of two years from the date of commencement of
operations of the Project.
A notarized copy of the MoU shall be submitted with the Request for Qualification. The MoU
entered into between the Consortium Member shall be specific to this Project and shall
contain the above requirements, failing which the Request for Qualification shall be
considered non-responsive.
No member of the Consortium will be allowed to withdraw from the Consortium once the
Consortium is qualified, without the prior consent of Transport Department. Transport
Department will grant such consent only if the remaining members of the Consortium satisfy
the criteria specified in the Qualification Document. Withdrawal of any member of the
Consortium without Transport Department’s prior consent will automatically disqualify the
Consortium from participating further in the bidding process.
Details of experience and performance of each of the parties to the joint venture on works of
within the past ten years, current works in hand and other contractual commitments should be
clearly indicated in Schedule enclosed with this document.
Where the Project is being implemented by a consortium, the Memorandum of
understanding entered into them for the purpose of implementing the project shall be
appended.
If the bidder has purchased the bidding documents in his own name and subsequently
form joint venture with one or two additional companies, the bidding document can
be used for submission of bid in the name of joint venture .
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PQ Document
The liquidation of joint venture during the contract period shall not be allowed.
4.3 Legal Issues

(i) This PQ Document shall be governed by, and construed in accordance with, the Laws of India.
(ii) The courts of Ordinary Original Civil Jurisdiction in Jaipur Rajasthan (India) shall have exclusive
jurisdiction to hear any and all disputes arising under, pursuant to and/or in connection with this
PQ Document.
(iii) Transport Department reserves the right to, without limitation, without incurring any obligation
or liability vis-à-vis any Applicant or prospective Applicant and without expressing any cause or
reason thereof, at any time and at its sole discretion to:
• Call from time to time for-

(a) any information (in addition to the information and documents required to be submitted in
terms hereof) in relation to the Applicant and/or any one or member(s) of the Consortium,
including but not limited to the business affairs and the financial matters and statements, as
Transport Department may deem fit and
(b) supporting evidence in respect thereof from time to time, from the Applicant,
both of which information may be used by Transport Department at its sole discretion for the
evaluation of the bid submitted by the Applicant. It is clarified that Transport Department’s
right to call for the aforesaid shall continue till the time Development Agreement is entered
into.
• suspend and/or cancel the bidding process and/or amend and/or supplement the bidding
process or the dates or other terms and conditions relating thereto. All suspensions,
cancellations, amendments and supplements will be announced.
• pre-qualify or not to pre-qualify any prospective Applicant
• consult with any prospective Applicant in order to receive clarification or further information;
• independently verify and retain any information and/or evidence submitted to Transport
Department by, on behalf of, and/or in relation to, any prospective Applicant; and
• accept any and all RFQs or other information and/or evidence submitted by or on behalf of
any prospective Applicant and/or disqualify or reject any and all RFQs or such other
information and/or evidence and/or, pursuant to and/or in connection with (the following
grounds being inclusive and not exhaustive):
− failure to submit necessary supporting documentation following a specific request by or
on behalf of Transport Department;
− any material misrepresentation, including without limitation any failure to disclose
material non-performance or contractual non-compliance in past projects, contractual
disputes and litigation in accordance with the requirements of this document;
− determination that any entity comprising of the prospective Applicant is an entity
prohibited from doing business anywhere in India, in which case, Transport Department
may, at its sole discretion, grant the prospective Applicant an opportunity to replace the
prohibited entity or entities;
(iv) Each party participating in the bidding process releases Transport Department, its officers and
consultants irrevocably, unconditionally, fully and finally from any and all liability for claims,
losses, damages, costs, expenses or liabilities (including without limitation costs, fees and
expenses incurred in preparing, submitting, supplementing and/or amending RFQ and/or related
information and/or evidence) in any way related to or arising from the exercise of any rights
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PQ Document
and/or performance of any obligations hereunder, pursuant hereto and/or in connection herewith
(including without limitation review by or on behalf of Transport Department of any prospective
Applicant’s submissions, and associated decision-making process regarding prospective
Applicant’s eligibility, qualifications and selection or non-selection to submit and/or accept a
proposal), and waives any and all rights and/or claims it may have in this respect, whether actual
or contingent, whether present or future. Neither the issuance of this PQ nor the issuance of any
subsequent circulars, requests and/or invitations to any entities by or on behalf of Transport
Department, nor any participation in the selection process by any Applicant, shall at any time
obligate or impose any liability, duty of care or contractual obligation on Transport Department.
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PQ Document
5. INSTRUCTIONS TO APPLICANTS
5.1 Objective of Pre-Qualification

The objective of Pre-Qualification is to qualify the Applicants that have the necessary experience and
financial and technical capabilities to undertake the work for which the Request for Proposal is proposed
to be invited.
5.2 Contents of the Application

Request for Qualification shall consist of:
• Covering letter on the letterhead of the Applicant. In case of a Consortium, the covering letter should
be on the letterhead of the Lead Member.
• Copy of the MOU entered between the Consortium Members in case of Application by a Consortium.
• Submission of complete information as per formats given in Section, each page of which shall be
signed by the signatory authorized by the Applicant, if individual Company, or by the signatory
authorized by the Lead Member of the Consortium.
• Audited annual financial statements for the last five years for the period ending not earlier than 31st
March 2008 for individual Applicants and for all members, in case of a Consortium.
• Power of Attorney of the Applic ant (the Lead Member in case of a Consortium) in favour of the
authorized signatory in the format prescribed in this document and in case of a Consortium, Power of
Attorney also of the members of the Consortium in favour of the Lead Member.
• Proof of legal incorporation of Individual Company or each entity in case of a Consortium.
5.3 General instructions
5.3.1 Errors and Omissions

(i) It would be deemed that by submitting the application, the Applicant has made a complete and
careful examination of the Pre-Qualification Document. Transport Department shall not be liable
for any error or omission on the part of the Applicant.
(ii) Transport Department reserves the right to ask additional information from any Applicant, where
it considers appropriate.
(iii) Transport Department shall not consider for the purpose of qualification, a RFQ which is found to
be incomplete in content and/or attachment and/or authentication etc.
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PQ Document
5.3.2 Application Preparation Cost
The Applicant shall bear all costs associated with the preparation and submission of its RFQ and
Transport Department will in no case be responsible or liable for these costs, regardless of the conduct
or outcome of the selection process.
5.3.3 Amendment of Pre Qualification Document

At any time prior to the Due Date, Transport Department, may for any reason, whether at its own
initiative or in response to the clarifications requested by the prospective Applicant(s), modify the Pre-
Qualification Document by issuing addendum/corrigendum.
The addendum/corrigendum to the Pre Qualification Document would be uploaded on the department
website and sent by registered post to all the prospective Applicants who have obtained the Pre-
Qualification Document from the department.
In order to afford the prospective Applicants reasonable time to take such addenda into account in
preparing their bids, Transport Department, at its discretion, may extend the Due Date.
Transport Department also reserves the right to change, modify or alter the bidding process, including by
way of inclusion of additional evaluation criteria for further short-listing of Pre-Qualified Applicants at
the stage of the RFP, based on detailed evaluation of capabilities. Any change in the bidding process shall
be intimated, and applied in a uniform manner to all the Applicants.
5.3.4 Validity of the Request for Qualification

The validity of the Request for Qualification shall be expressly stated to be of a minimum of 180 calendar
days from the Due Date. Non-adherence to this requirement would be a ground for declaring the Request
for Qualification as non-responsive and the Request for Qualification shall be liable to be rejected, at the
option of Transport Department.
In exceptional circumstances, prior to expiry of original Request for Qualification validity period,
Transport Department may, at its sole discretion, request the prospective Applicants for an additional 60-
calendar days’ extension in the period of validity. No Applicant would however be allowed to change or
modify the Request for Qualification during this extension period or in case of a further extension the
Transport Department with the written consent of the bidders may extend the validity of the bid.
5.3.5 Language of the Request for Qualification

The Application and related documents and correspondence shall be in the English language. Supporting
documents and printed literature furnished by Applicant with the RFQ may be in any other language,
provided that they are accompanied by translations in the English language, provided that Transport
Department may request the concerned Applicant to establish authenticity of such translation. Supporting
materials, which are not translated into English, may not be considered. For the purpose of interpretation
and evaluation of the application, the English language translation shall prevail.
Similarly, all correspondence with Transport Department and any other documents relating to the RFQ
exchanged between the Applicants and Transport Department shall be in English.
5.3.6 Due Date

Request for Qualification shall be submitted on or before 15.10.2008 at 1500 hours Indian Standard Time.
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PQ Document
5.3.7 Submission of completed Request for Qualification

The Applicant shall submit the Request for Qualification in a sealed envelope. The bid document should
be marked as-
" REQUEST FOR QUALIFICATION – “Modernization and computerization of 13 ThirteenBorder
Check posts Project – In Rajasthan ".
The application should be addressed to-
Parivahan Bhavan
Jaipur
• Once submitted, the Request for Qualification cannot be withdrawn or modified by the Applicant.
• The Request for Qualification shall be signed by the person authorized by the Individual Company, or
by the authorized person of the Lead Member in case of the Consortium. The letter of authorization
must be confirmed by a power of attorney accompanying the Request for Qualification.
• The application must contain no interlineations or overwriting except as necessary to correct errors
made by the Applicants themselves, in which case such corrections must be initialed by the authorized
representative of the Applicant.
• Any application received after the Due Date and Time shall not be accepted.
• Transport Department shall not be liable for any delay in receipt of any application.
• Strict adherence to formats/ exhibits, wherever specified, is required. Non-adherence to formats may
be a ground for declaring the application as non-responsive and shall be liable for rejection.
• All the communication and information provided in the application should be legible, and wherever
the information is given in figures, the same should also be mentioned in words. In case of
discrepancy information mentioned in words shall prevail.
• No change in, or supplementary information to, an application shall be accepted after its submission.
However, Transport Department reserves the right to seek additional information from the Applicants,
if found necessary during the course of evaluation of the application. Non-submission, incomplete
submission or delayed submission of such additional information or clarifications sought by Transport
Department, may be a ground for rejecting the application.
• If any claim made, or information provided, by the Applicant in the application or any information
provided by the Applicant in response to any subsequent query of Transport Department, is found to
be incorrect or is a material misrepresentation of facts, then the application shall be liable for
rejection.
• Mere submission of information does not entit le the Applicant to meet an eligibility criterion.
TRANSPORT DEPARTMENT reserves the right to vet, visit and verify any or all information
submitted by the Applicant.
5.4 Clarifications to Applicants

Applicants shall carefully examine the Pre-Qualification Document and fully inform themselves as to all
the conditions and matters, which may in any way effect the submission of Request for Qualification.
Should an Applicant find discrepancies or omissions in the Pre Qualification Document or should it be in
doubt as to their meaning, it should immediately address its query in writing to
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PQ Document

Parivahan Bhavan
Jaipur
INDIA
Tel: +91 – 141 - 2740021, 2740023,5116111
Fax: +91 – 141 – 2740573
5.5 Last date for seeking Clarification

The clarifications to the this Document can be sought only on or before the pre bid meeting. Clarifications
sought thereafter, will not be entertained.
The queries to be addressed during the Pre Proposal meeting should preferably be sent 3 days prior to the
date of pre-proposal meeting. However, clarification on such queries may be sought during the Pre
Proposal meeting.
Written copies of Transport Department’s response (including a description of enquiry but without
identifying its source) would be sent to all the prospective Applicants who have purchased the Pre
Qualification Document.
Transport Department, at its discretion, may organize additional meetings with the prospective Applicants
for issuance of clarifications.
Verbal information and/or clarification given by any representative of Transport Department, shall not be
binding on Transport Department.
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PQ Document
6. PRE QUALIFICATION CRITERIA
6.1.1 QUALIFICATION CRITERIA :
Qualification of the prospective bidders shall be done to ensure that the bids are opened only for
those bidders who shall fulfill qualification criteria mentioned below in all respect.
6.1.1.1 Financial Qualification Criteria
Sr. No. Criteria Individual Consortium

Company
1 Net Worth as per Rs 200 Crores Rs.200 Crores for the Lead Members
the latest audited alone who will always hold the
balance sheet for highest stake in the consortium during
period ending not his lock-in period. Each Consortium
earlier than 31st Member should have positive net
March 2008. worth and shall hold minimum of 5%
equity in the SPV.
2 Net Profit after tax Rs.30 Crores Rs.30 Crores for the Lead Member
(average of last 3 alone who will always hold the
years as per audited highest stake in the consortium during
balance sheets, the his lock-in period. Each Consortium
latest balance sheet Member shall hold minimum of 5%
for period ending equity in the SPV.
not earlier than 31st
March 2008)
6.1.1.2 Technical Criteria
i. Individual Company and/or Consortium Member should have implemented minimum of

one Infrastructure project on BOT costing Rs.150 Crores or more.
ii. Individual Company or Consortium Member/s should have experience completed

/ works in hand costing Rs. 40 crores or more, in not more than 5 projects.
• Information Technology Project/s like State wide area network project
or supply, installation commissioning and maintenance works
including desktops, servers, software, networking including LAN
and WAN etc.
or
• electrical & electronic equipments project/s for supply, installation,
commissioning and maintenance works related to Interstate Border
Checkpost or similar nature work/s
or
• TOLL work/s
iii. All works and experiences cited as requirements above should be in relation to
project/projects commissioned after 31st March 1997.
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PQ Document
Details of financial and technical eligibility criteria for Individual Company and/or consortium are
available in the PQ document. The financial and technical criteria set above would be assessed with
particular reference to skills and competencies as required for the project.
6.1.2 Base year and escalation

The following escalation factors will be used to determine the current value of the works carried
out and submitted to qualify the Technical Criteria. The base year shall be taken as 2006-07.
Year Before Multiplying

factor
One (2005-06) 1.06
Two (2004-05) 1.12
Three (2003-04) 1.19
Four (2002-03) 1.26
Five (2001-02) 1.34
Six (2000-01) 1.42
Seven (1999-00) 1.50
Eight (1998-99) 1.59
Nine (1997-98) 1.69
The Applicants shall indicate the actual figures of costs and amounts for the work executed by
them at the time of commissioning / completion without accounting for the above mentioned
factors.
For financial statements / works executed in foreign currency, TRANSPORT DEPARTMENT
shall convert the value of financial statements / works executed in foreign currency into
equivalent Indian Rupees (INR) at an exchange rate, which is the Telegraphic Transfer (TT)
buying rate of State Bank of India as on the Due Date of submission. In the event of non-
availability of exchange rate for any currency from the above source, TRANSPORT
DEPARTMENT reserves the right to use the rate available from any other source.
6.1.3 The bidder shall also submit the following qualification documents.
i) Report on the financial standing of the bidder, such as profit and loss account statements
and auditor’s reports signed and certified by Chartered Accountant for the last five years.
ii) Evidence of adequacy of working capital for this contract (access to lines of credit and
availability of other financial resources.)
iii) Authority to seek references from the bidders bankers.
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PQ Document
7. EVALUATION OF APPLICATION
Transport Department would open the applications on 15.10.2008 at 1600 hrs in the presence of
authorized representative of the applicants willing to be present at the time of opening of the bid
document. Transport Department would subsequently examine and evaluate applications in-house and/or
with assistance of its consultants in accordance with the criteria set out in relevant Section.
7.1 Confidentiality
Information relating to the examination, clarification, evaluation, and recommendation for the Qualified
Bidders shall not be disclosed to any person not officia lly concerned with the process. Transport
Department will not divulge any such information unless it is ordered to do so by any authority that has
the power under law to require its disclosure.
7.2 Tests of responsiveness

Prior to evaluation of applications, Transport Department will determine whether each application is
responsive to the requirements mentioned in the Pre-Qualification Document. An application shall be
considered responsive, if the application:
• Is received by the Due Date including any extension thereof
• Non refundable fees/receipt of Rs. 1000/- (one thousand only)
• Is signed, sealed and marked as stipulated in relevant Section.
• Is accompanied by the proof of legal incorporation and Power(s) of Attorney as specified in relevant
Section.
• Contains all the information as requested in the Pre-Qualification Document.
• Contains information in formats same as those specified in relevant Section of this Pre-Qualification
Document.
• Mentions the validity period as set out in relevant Section.
• Is accompanied by the notarized MoU (in case of a Consortium) as stipulated in relevant
Section
7.3 Clarifications from Applicants

To facilitate evaluation of Applications, Transport Department may, at its sole discretion, seek
clarifications in writing from any Applicant regarding its application. Notwithstanding anything contained
in the Pre-Qualification Document, Transport Department reserves the right to take into consideration any
such clarifications sought by it for evaluation of the application as deemed fit.
7.4 Evaluation and Comparison

The information to be provided by the Applicant must be in conformity with the following:
• The information provided by the Applicant should be based on the latest available audited financial
statements.
• The latest audited accounting statements should not be of a date earlier than 31st March 2008.
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PQ Document
• The Request for Qualification must be accompanied by the last five audited annual reports/ account
statements of the Applicant In case of a Consortium audited annual reports / account statements of
each member of the Consortium for the last five financial years shall be provided.
• The Applicant (including all members of a Consortium) must submit information on all pending
litigations or proceedings regarding liquidation, winding-up, court receivership or other similar
proceedings that may have been initiated or pending against the Applicant (or any member of
Consortium). In addition to the above, information must also be provided of all pending litigation
against the Applicant (or any member of a Consortium) in which the maximum value of the liability
that may arise in the event of adverse judgment exceeding Rs 10 million (or equivalent foreign
currency). A consistent history of litigation / arbitration awards against the Applicant or any member
of the Consortium may result in a rejection of the Application. Suppression of any information or
material in this regard would be construed as fundamental breach and Transport Department
reserves its right to take appropriate action including cancellation of the Request for Qualification /
selection as Qualified Bidder as may be deemed fit and proper by Transport Department at any time
without being required to give any notice to the applicant in this regard.
• The Applicant may be disqualified if either the Applicant or any of the Consortium members have
o Made misleading or false representation in the forms, statements and attachments submitted
or
o Record of poor performance during last five years, as on the date of application such as
abandoning the work, rescinding of contract for which the reasons are attributable to the non
performance of the applicant, inordinate delays in completion, consistent history of litigation /
arbitration awarded against the applicant, or any of the Consortium Members, or financial
failure due to bankruptcy, etc.
o Shown poor performance in implementation of the earlier works of Transport Department,
GoR.
• Any bidder, Managing Director or Director of the bidding company who has been,-
(a) convicted of a cognizable offence by any court of law; or
(b) imposed a penalty of rupees one crore or more for violation of the provisions of the Foreign
Exchange Regulation Act, 1973 (46 of 1973) (since repealed) or the Foreign Exchange
Management Act, 1999 (42 of 1999); or
(c) detained under the National Security Act, 1980 (65 of 1980) or the Narcotic Drugs and
Psychotropic Substance Act, 1985 (61 of 1985); or
(d) adjudged guilty by the Stock Exchange Board of India or any other such Financial Regulatory
Boards or Tribunals or Agencies; or
(e) found to be associated in any manner with an organized crime syndicate or its associate or with
any Association declared unlawful under the Unlawful Activities (Prevention) Act, 1967 (37 of
1967) or any other law for the time being in force: or
(f) found to be connected with activities prejudicial to the National Security; or
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PQ Document
8. FORMATS FOR SUBMISSION OF DETAILS
DETAILS OF EXPERIENCE AND PERFORMANCE OF

JOINT VENTURES / CONSORTIUM
Details of bidder - Proforma 1
General Information
Individual firm and each partner of a joint venture shall complete the information in
this form. Nationality information to be provided for all owners or applicants
Where the bidder proposes to use named subcontractors for critical components of the
works; Or for work contents in excess of 10 percent of the value of the whole works,
the following information should also be supplied for the specialist subcontractor(s).
1 Name of Firm
2 Head Office Address :
3 Telephone Contact
4 Fax Telex
5 Place of Incorporation / registration Year of Incorporation / registration
Nationality of Owners
Name Nationality
1
2
3
4
5
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PQ Document
Name, Designation, Address and Phone Numbers of Authorised Signatory of the Bidder:
a. Name :
b. Designation :
c. Company :
d. Address :
e. Telephone Number :
f. Fax Number :
g. Mobile Number :
h. E-mail Address :
Details of individual (s) who will serve as the point of contract/communication for Transport
Department within the Company :
i. Name :
j. Designation :
k. Company :
l. Address :
m. Telephone Number :
n Fax Number :
o. Mobile Number :
p. E-mail Address :
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PQ Document
Details of bidder -Proforma -2
Structure and Organisation
1. The bidder is
a A proprietary firm
b A firm in partnership
c A limited Company
d A group of firms/joint venture (if yes, give complete information in respect of

each partner)
2 Attach the Organisation Chart showing the structure of the organisation,

including the names of the Directors and position of Officers.
3 Number of years of experience
a As a Prime Contractor / Firm ( contractor / firm shouldering major

responsibility)
i In own country
ii Other countries (specify country)
b In a Joint Venture
i In own country
ii Other countries (specify country)
C As sub contractor ( specify main contractor )
i In own country
ii Other countries ( specify country)
4 Name and address of any associates the applicant has in India who are
knowledgeable in the procedures of customs, immigration, taxes and other
information necessary to do the work.
5. For how many years your organisation has been in business of similar work
under its present name? What are your fields of operation? And if since when?
6. Where you ever required to suspend construction / work for a period of more
than six months continuously after you started? if so, give the name of project
and reasons for not completing work)
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PQ Document
7. Have you ever left the work awarded to yo u incomplete? (If so, give name of
project and reasons for not completing work).
8. In which fields of engineering do you claim specialization and interest?
9. Give details of your experience in modern technology for construction and

other works and quality control.
10. Give details of your experience in construction of border Check posts or similar
nature of works.
11 Give details of your experience in Infrastructure Development.
12. Give details of your experience in Electrical & electronic equipments works
13. Give details of your material testing laboratory, if any.
14. Give details of your experience in executing B.O.T. projects.
15. Give details of your experience in IT (system Integrators) works
16. Give details of your experience of works in India.
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PQ Document
General Experience Record-Proforma 3
Name of bidder or Partner of a Joint Venture/member of consortium
All individual firms and all partners of a joint venture shall complete the information
in this form. The information supplied should be the annual turnover of the Applicant
(each member of a joint venture), in terms of the amounts billed to clients for each
year for work in progress or completed at the end of the period reported.
Use a separate sheet for each partner of a joint venture/member of consortium.
Bidders are requested not to enclose testimonials, certificates, and publicity material
with their applications, they will not be taken into account in the evaluation of
qualifications.
The bidders should provide the experience details of the projects undertaken by it
only. Project experience of the applicant’s parent company or its Subsidiary who are
not members of the consortium will not be considered.
Annual turnover data (works related to section 6.1.1.2 only)
Sr. Year Turnover in Rs. Crores

No.
1.
2.
3.
4.
5.
NOTE: In support of information regarding turn over C.A. certificate is to be submitted.
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PQ Document
Joint Ventures Summary

Name of all partners of a Joint Venture/member of consortium.
1. Lead Partner
2 Partner
3 Partner
Total value of annual turnover, in terms of work billed to client at the end of the
period reported :
Annual Turnover data (works related to section 6.1.1.2 only)
Partner Name Year 1 Year 2 Year 3 Year 4 Year 5
1 Lead Partner
2 Partner
3 Partner
TOTAL
Indicate responsibility in respect of planning, construction , equipment and execution

of the work of the lead firm of joint venture and of each of the joint venture partners.
NOTE: In support of information regarding turn over C.A. certificate is to be submitted.
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PQ Document
Name and address of Bankers to the Joint Venture :
Details regarding financial responsibility and participation (percentage share in the

total) of each firm in the Joint Venture. Attach a notarized Memorandum of
Understanding for the Proposed Agreement of Joint Venture, which should lay down
responsibility regarding work and financial arrangements in respect of each of the
firms in the Joint Venture.
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PQ Document
Particular Experience Record -Proforma 4
Name of Bidder or Partner of a Joint Venture
On a separate page, using the format complying the works related to section 6.1.1.2
only each applicant or partner of a joint venture is requested to list all contracts of a
value equivalent or more, of a similar nature and complexity to the contract for which
the applicant wishes to qualify, undertaken during the last ten years. The value should
be based in Indian Rupees, at the date of substantial completion, or for current
contracts at the time of award. The information is to be summarised, using
accompanying proforma, for each contract completed or under execution Information
of B.O.T. projects of similar nature and magnitude should be specifically mentioned.
Where the bidder proposes to use named subcontractors for critical components of the
works, or for work contents in excess of 10 percent of the value of the whole works,
the information should also be supplied for each specialist subcontractor.
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PQ Document
Details of Contracts of Similar Nature and Complexity
Name of bidder or Partner of a Joint Venture
Use a separate sheet for each contract.
1 Number of Contract
Name of contract
Country
2 Name of Employer
3 Employer's address
4 Nature of works and special features relevant to the contract.
5 Contract role ( check one)

-------Sole -------------- Subcontractor --------- Partner in a joint venture
6 Value of the total contract
(in specified currencies at completion, or at date of award for current contracts) Currency (In Rs.)
7 Date of Award
8 Date of Completion
9 Contract Duration ( Years and months ) -------------years ----------- months
10 Specified requirements
Give details of annual production record in respect of major items involved in
the work and year to verify fulfillment of eligibility fo r this work.
11 Name and professional qualification of bidder's Engineer of the work.
12. Were there any penalties/fines/stop-notice/compensation/liquidated damages

imposed? (Yes or No). If yes, give amount and explanation.
NOTE: In support of information regarding concerned officer/ engineer certificate is to be

submitted along with the work order/s.
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PQ Document
Summary Sheet : Current Contract Commitments / Works in Progress-

Proforma 5
Name of bidder or Partner of a Joint Venture
Bidders and each partner to an application should provide information on their

current commitments on all contracts that have been awarded, or for which a letter
of intent or acceptance has been received or for contracts approaching completion,
but for which an unqualified, full completion certificate is yet to be issued.
Figures in Rs. Crores

Name of Name of Contract Stipulated Value of Estimated
Contract Client Value date of outstanding date of
completion work completion
1
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PQ Document
Personnel Capabilities- Proforma 6
Name of bidder
For specific positions essential to contract implementation, bidders should provide

the names of at least two candidates qualified to meet the specified requirements
stated for each position. The data on their experience should be supplied in separate
sheets using one Form for each candidate.
1 Title of Position
Name of Prime Candidate
Name of alternate candidate
2 Title of position
Name of Prime candidate
3 Title of position
Name of prime candidate
4 Title of position
Name of prime candidate
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PQ Document
Candidate Summary- Proforma 7
Name of bidder
Position Candidate
..........Prime
........Alternate
Candidate 1. Name of Candidate 2. Date of Birth
Information
3. Professional Qualifications
Present 4. Name of Employer

Employment
Address of Employer
Telephone Contact (manage/personnel

officer)
Fax Telex
Project designation of candidate Years with present employer
Summarise professional experience over the last 20 years. In reverse chronological

order. Indicate particular technical and managerial experience relevant to the Project.
From To Company Project / Position / Relevant technical and

management experience
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PQ Document
Equipment Capabilities- Proforma 8
Name of Bidder
The bidder shall provide adequate information to demonstrate clearly that it has the
capability to meet the requirements for each and all item of equipment necessary for
efficient execution of this project. A separate form shall be prepared for each item of
equipment, or for alternative equipment proposed by the bidder.
Item of equipment
Equipment information
1. Name of manufacturer
2. Model and power rating
3. Capacity
4. Year of manufacture
Current Status
5. Current location
6. Details of current commitments
Source
7. Indicate source of the equipment
Owned
Rented
Leased
Specially manufactured
Omit the following information for equipment owned by the applicant or partner
Owner
8. Name of Owner
9. Address of Owner
Telephone Contact name and title
Fax Telex
Agreements
Details of rental / lease / manufacture agreements specific to the project.
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PQ Document
Financial Capability- Proforma 9
Name of bidder or partner of a joint venture
Bidders including each partner of a joints venture should provide financial

information to demonstrate that they meet the requirements stated in the eligibility
criteria and information required for qualification. Each bidder or partner of a joint
venture must fill in this form. If necessary, use separate sheets to provide complete
banker information. A copy of the audited balance sheets should be attached.
Banker
Name of Banker
Address of Banker
Telephone Contact name and tile
Fax Telex
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PQ Document
Summarise actual assets and liabilities in the previous five years. Based upon
known commitments, summarise projected assets and liabilities in the next one
year.
Financial Actual : Previous five years Projected : Next

information in one year
Rupees
1 2 3 4 5 6
1 Total Assets
2 Current Assets
3 Total Liabilities
4 Current Liabilities
5 Profit before Tax
6 Profit after Tax
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PQ Document
Specify proposed sources of financing to meet the cash flow demands of the Project,
net of Current commitments.
Source of Financing Amount
Attach audited financial statements for the last five years ( for the individual or each
partner of a joint venture) ,certified by C.A.
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PQ Document
Litigation History - Proforma 10
Name of bidder or partner of a joint venture
Bidders including each partner of a joints venture should provide information on

any history of litigation or arbitration resulting from contracts executed in the last
five years or currently under execution. A separate sheet should be used for each
partner of a joint venture.
Year Award for or Name of client, cause of Disputed Actual

against litigation, and matter in amount awarded
applicant dispute (Current amount
value)
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PQ Document
AVERMENTS AND AUTHORISATIONS – Proforma 11
(To be given separately by individual company / each partner of Joint Venture / Consortium)
I, undersigned, do hereby certify that all the statement made in the preceding schedules and in
the required attachment are true and correct.
I/We the undersigned do hereby certify we are not associated directly or indirectly with
consultants for this project or any other entity that has prepared the design, specification or other
document for this project.
I /We, the undersigned, do hereby certify, that we are not associated directly or indirectly with
Consultant / Engineers proposed for this project.
The undersigned hereby authorise (s) and request(s) any bank, person, firm or corporation to
furnish pertinent information deemed necessary and requested by the Government of Rajasthan
to verify this statement or regarding my (our) competence and general reputation.
The undersigned understands and agrees to furnish any such information at the request of
Government of Rajasthan.
We, M/s ........................................ hereby declare that our company/joint venture and any of the
Managing Director/Directors has not been,
(a) convicted of a cognizable offence by any court of law; or
(b) imposed with a penalty of rupees one crore or more for violation of the provisions of the
Foreign Exchange Regulation Act, 1973 (46 of 1973) (since repealed) or the Foreign
Exchange Management Act, 1999 (42 of 1999); or
(c) detained under the National Security Act, 1980 (65 of 1980) or the Narcotic Drugs and
Psychotropic Substance Act, 1985 (61 of 1985); or
(d) adjudged guilty by the Stock Exchange Board of India or any other such Financial
Regulatory Boards or Tribunals or Agencies; or
(e) found to be associated in any manner with an organized crime syndicate or its associate or
with any Association declared unlawful under the Unlawful Activities (Prevention) Act,
1967 (37 of 1967) or any other law for the time being in force; or
(f) found to be connected with activities prejudicial to the National Security; or
………………………………………………..........
(Signed by an Authorised Signatory of the Firm)
……………………………………………….
(Title of Signatory)
………………………………………………
(Name of firm and Seal)
………………………………………………
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PQ Document
9. Project Information Document
1) Introduction
A. The Transport Department , Governme nt of Rajasthan had resolved to augment the

development, maintenance and management of 13 Thirteen Border Check Posts in
the state of Rajasthan (hereinafter called the “BCP’s”) on build, operate and
transfer (“BOT”) basis in accordance with the terms and conditions to be set forth
in a concession agreement. on BOT basis ( “project”)
2) Project Brief
The Transport Department, Government of Rajasthan is poised for rapid growth of

infrastructure in the state. To facilitate road users and to attract more interstate traffic and
also to ensure stopping of overloading as per Motor Vehicle Act, It is necessary to create
greater transparency in working and use of modern equipment. Transport Department
plans to construct and operate “Modernized and computerized thirteen (13) Border Check
Posts equipped with modern basic amenities. Collecting tax is an equitable, reasonable
and calculated process for generating state revenues that are principally utilized for
various development works. While designing the concept, emphasis has been given to cut
short the time required for different clearances to provide maximum possible easement
for road users entering the state through the border check points.
At these check posts department will carry out their respective duties regarding collection of
taxes fines / arrears etc and other relevant operations in respect of commercial vehicles.
Also the data in respect of these commercial vehicles will be shared by all such Check-Posts
in the state after their modernization & computerization as proposed in this project is
completed.
3) Purpose and Intention of the project
3.1 An overview
Interstate traffic comprises of various classes of vehicles that entering and exiting
Rajasthan from neighboring state of Gujarat, Madhya Pradesh, Harya na, Uttar Pradesh
and New Delhi (NCR). These vehicles may contain goods, which according to state
policy may be taxable as per the directives from the Government from time to time. The
permits and papers also require checking by Transport Department, etc.
The taxes may be Road Tax, etc. Apart from these taxes (permit) a check by authorities is
required to be carried out, at the point of various entries in the state, for restraining any
unauthorized goods etc. A centralized electronic control system will serve the purpose of
effective single window clearance at these check posts.
3.2 The concept

Increased movement of interstate traffic both in volume & speed requires up-
gradation of old conventional barriers especially in case of Interstate Border Area,
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PQ Document
Transport Department proposes a system of “Modernized and computerized

Border Check Post, which needs to be implemented, to facilitate road users and to
cut short time required for clearance.
3.3 Scope of the Project

The Scope of the Project (the “Scope of the Project”) shall mean and include, during the
Concession Period:
3.3.1 The Project shall be executed on the Site, which is described in Schedule ‘Site’ of
this RFP. The scope of the Project shall include performance and execution by the
Concessionaire of all design, engineering, financing, procurement, construction,
completion, operation and maintenance of the Project Border Check posts as described in
Schedule of this RFP. In accordance with the "Specifications and Standards Schedule”
and operation and maintenance thereof in accordance “operation and maintenance
Schedule’. It shall also include the performance and fulfillment of other obligations by
the Concessionaire under RFP.
3.3.2 Concessionaire needs to execute a total solution of “Modernized and computerized

Border Check Post, which needs to be implemented, accepted by Transport Department to
facilitate road users and to cut short time required for clearance.
3.3.3 Performance and fulfilment of all other obligations of the Concessionaire in

accordance with the provisions of this Agreement and matters incidental thereto or
necessary for the performance of any or all of the obligations of the Concessionaire under
RFP.
4 Brief Description of Work
Understanding the data / information and typ ical drawings enclosed with RFP, the
Concessionaire shall himself carryout and be responsible for engineering surveys /
investigations , availability of material and detailed engineering designs and prepare the
working drawings for all the components relevant to the Project Checkpost to fulfill the
scope of the project as envisaged in RFP. The designs for different project facilities shall
follow the locations and indicative designs given in RFP ( designs )and shall comply with
design specifications and standards outlined in Schedule (specifications and standards).
The Concessionaire will be responsible for planning, design and execution of the works
and other ancillary works in connection with the construction, operation and maintenance
of the Project and functions associated with the construction , operations and maintenance
of the Project and shall take all such actions and do all such things (including, but not
limited to, organizing itself, adopting measures and standards, executing procedures and
engaging and managing contractors, agents and employees) as will:
a) enable Transport Department to provide an acceptably project in respect of its condition
(structural safety) and use (road safety); and
b) enable Transport Department to fulfill statutory and common law obligations; and
4.1 enable the Transport Department to provide a safe and congestion free uninterrupted flow of
traffic on the Project;
4.2 enable Transport Department to provide a high satisfactory level of service to the public , have
the combined facilities for clearance/checking of commercial & private traffic at one station
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PQ Document
4.3 enable the police, local authorities and others with statutory duties or functions in relation to the
Project to fulfill those duties and functions;
4.4 minimize the occurrence and adverse effects of accidents and ensure that all accidents and
emergencies are responded to as quickly as possible;
4.5 minimize the risk of damage, destruction or disturbance to third party property;
4.6 ensure that members of the public are treated with all due courtesy and consideration;
4.7 provide a safe, clear and informative system of road signs;
4.8 comply with any specified programme requirements, including for the completion of the
checkpost;
4.9 enable standards of reliability, durability; accessibility, maintainability, quality control and
assurance, and fitness for purpose appropriate to a checkpost of the character of the Project to be achieved
throughout the Contract Period;
4.10 provide clean basic services for commuters to wait at checkpost for water ,toilet and other
facilities etc;
4.11 handover the entire project facility in good condition as per the requirement of Transport Department
at the end of concession period ;
4.12 achieve a high standard in the appearance and aesthetic quality of the Project and achieve
integration of the Project with the character of the surrounding landscape through both sensitive design
and sensitive management of all visible elements including those on the existing road;
4.13 undertake proper safety audit through Transport Department / supervision consultant before
C.O.D.;
4.14 carryout accident recording and reporting (to SC / Transport Department) by type on regular
basis;
4.15 ensure adequate safety of the Project Workers on the work site;
4.16 Facilitate Transport Department in land acquisition activities for the construction of all the
checkposts by deputing competent personals at all the concerned land acquisition offices as per
instructions of Transport Department ;
4.17 make his own arrangement for electric and water supply for the project, RSEB or other concerned
department during the entire concession period. The necessary connection and usage charges shall be
borne by concessionaire. The required NOC will be provided by Transport Department.
5. Scope of Works
Part I - Road Works.
The scope of work for road works includes but not limited to design, engineering,
procurement, construction, up gradation & maintenance during the concession period of
required lanes , medians , culverts , ROB , surface drains , foot paths, parking area ,
detention area , Identification removal and shifting of utilities services , poles etc, Cutting
and plantation of trees, Widening/construction of cross drainage works, culverts, minor
and major bridges., Widening of existing carriageway and providing
acceleration/deceleration lengths along with side shoulders , Construction of compound
wall along periphery of the premises of the check post ,road marking, cat eyes, road
signage’s, gantries, cantilevers, and road furniture’s, kerbs, parapets, railings, guard
stones, canopy etc complete as required for the successful execution of the project as per
directions of Transport Department during the entire concession period.
The work also includes following activities.

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PQ Document
1) Identification and shifting of utilities, if any.

2) Cutting and plantation of trees, if any.
3) Widening/construction of cross drainage works, culverts, minor and major
bridges wherever necessary.
4) Widening of existing carriage way and providing acceleration/deceleration
lengths along with side shoulders wherever necessary as per site requirements.
The likely scheme of widening is shown on the accompanying drawings.
However, the width and length may vary depending upon the actual design of
the Concessionaire, based on IRC guide lines.
5) The Concessionaire shall provide detailed geometric design for entries and
exits
6) Development of parking area, detention area with pavement marking.
7) Development of rest areas/amenities etc. for check post users.
8) Construction of compound wall along periphery of the premises of the check
post and also along with the various demarcated areas as shown in the
drawing.
9) Development of entry and exit arrangement.
10) Construction of cattle traps at entry and exit of each check post.
11) The Concessionaire shall also develop signal system, if required, at entry and
exit of each check post.
12) The Concessionaire shall post necessary signage, gantries, canopy and road
furnitures as per the site requirements and requirements of check post users so
also highway users in general as instructed by the Transport Department.
13) Within the premises of check post, the Concessionaire shall develop minimum
number of lanes for the particular category of check post with proper
arrangement for traffic segregation and channelization of running vehicles in
side the check post premises. Proper kerb arrangement and pavement marking
shall be provided for the purpose. The Concessionaire shall design the traffic
arrangement from the entry into the check post up to the exit of the check post
(as per IRC-55:2002) in such a way that at any point of time, confusion or
traffic congestion/chaos shall not occur.
14) The Concessionaire shall also provide kerbs, parapets, railings, guard stones,
etc. wherever required to maintain the over all discipline in the premises of
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PQ Document
check post.
15) The Concessionaire shall also provide all necessary landscaping and
arboriculture as well as artifacts to beautify the check posts.
16) Any other provision as directed by the Engineer in Charge.
i) Geometrical Improvements and Pavement Design:

The Concessionaire shall design all horizontal and vertical curves considering all
affecting parameters for geometric design of highways as per the relevant IRC Standards
and codes of practice. The Concessionaire shall design all entries and exits as per the
geometric design guidelines issued by IRC.
The Concessionaire shall design the pavement thickness after assessing the overall
topography of the terrain, sub grade soil conditions, traffic intensity, rain fall intensity,
axle load, C.B.R. of the sub-grade soil and other necessary testing duly done.
Concessionaire shall carry out all necessary laboratory and in-situ testing to ascertain the
classification of sub grade soil required for pavement design and shall design the
pavement thickness accordingly. The provisions for pavement are proposed as shown in
the accompanying drawings that are as under:-
Sr.No. Item Description Rigid Pavement Flexible Pavement.
1) a) Earthwork - Cutting. As per site As per site

b) Earthwork - Banking/filling. requirements requirements
2) GSB. 225 mm 300 mm
3) WMM. 250 mm
4) DLC 150 mm -
5) PQC 300 mm -
6) BM (Internal Roads) - 75 mm
7) DBM - 75 mm
8) BC - 40 mm
9) BC (Internal Roads) - 25 mm
10) Mastic Asphalt at entry & exit - 25 mm
Note:- The thickness given above for widening / strengthening / new construction are
minimum and indicative. The thickness of each layer shall be designed by the
Concessionaire shall be based on thickness required for each homogonous section as per
relevant IRC Codes.
ii ) Road sighnages
a) The signage theme for the checkpost is designed considering the various traffic mix
approaching the checkpost from the National Highway. The traffic mix involves both private
& commercial vehicles getting into multiple lanes at the checkpost from the National
Highway. This may result into traffic congestion at the entry of the Checkpost in absence of
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PQ Document
an effective signage scheme. In order to have efficient & smoother traffic flow, it is being
specified to adopt the colour coding signage concept by the contractor as shown in the various
schematic views. The concessionaire shall match the design, colour scheme / pattern as per
the schematic view & install the signages in the proper sequence from both sides while
approaching the checkpost.
b) The various schematic views as enclosed are designed considering the various aspects /
parameters of the checkpost. Accordingly the specific sizes of the signboards & overhead
structures are being specified. The detail specification & GA drawings are enclosed. The
contractors have to strictly follow the technical specification laid down for the signage
scheme.
c) The work has to be done on the road with busy traffic and hence suitable Traffic
Diversion/Direction measures will have to be adopted in consultation with Engineer-IN-
Charge& Traffic Police. Proper and adequate safety signboards, barricades, lighting at night
shall be displayed during day and night to ensure that no accidents take place.
d) Though the specified signage details & structure span are most unlikely to vary but the
department is not responsible if these specified span vary due to various site conditions dur ing
the execution stage. The concessionaire are supposed to make the necessary site survey before
submitting the bid. Also they should submit the authorization letter from the manufacturers
having well established manufacturing facilities to provide them with the requisite technical
back-up for specified overhead structures both in terms of designing & execution. The
manufacturer in his authorization letter shall give conformance of meeting the technical
specification / design parameters. This shall be submitted along with the tender & shall form a
part of technical bid evaluation.
e) In case of span variations, the contractor shall submit the revised design calculations for
structural stability alongwith the STADD analysis report These calculations shall be duly
approved by the PMC / Engineer-IN-Charge before executing the same at site . The design
has to be carried out using the following applicable standards –
1) Calculation of wind pressure is based on IS 875 Part III – 1987

2) Design procedure is based on –BSEN 40 – 3 – 1 : 2000 & AASHTO
3) Welding shall be as per BS 5135 / AWS.
4) High tensile sheet confirming to BSEN 100025 or equivalent
5) The foundation design shall be in accordance to IS 456-2000.
f) The signboards need to maintain properly in order to get the satisfactory performance. They
need to be cleaned every fourth month as per the laid down procedures / norms by the
sheeting manufacturer in order to get the efficient reflectivity.
Part II - Building Works
The scope of work for Building works includes but not limited to design, engineering,
procurement, construction, up gradation & maintenance during the concession period of
required buildings complete with all interiors , internal wiring, electrical & electronic
equipments, furniture and fixtures (like office chairs , office tables, bed, sofa , side tables,
dining table, almirahs etc as required and as per directions of Transport Department.) ,
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PQ Document
A.C.’s , etc complete as required for the successful execution of the project as per
directions of Transport Department during the entire concession period.
To cater the demand of vehicular traffic and public working at these check post by
various department the project requires construction , maintenance of the following
Building structure like but not limited to
1. Administration block
2. Transport Parking Office
3. Operator Booths
4. Residential Block
5. Detention Area with high Compound wall
6. Hostel with dormitory and Common Mess
7. Hostel with Single and three bed rooms
8. Loading and unloading area with godown
9. Electrical Panel room
10. Generator Room
11. Water Tank
12. Toilet block (SULABH SAUCHALAYA) for Gents and Ladies
13. Compound wall.
14. Central Control room
1 Drainage.
Drainage and storm water disposal-
The Concessionaire shall be responsible to connect external drainage and sewerage lines,
storm water drains, etc. to the main drainage line of Local Municipal Authorities.
2 Waterproofing treatments.
The Concessionaire should provide water proofing treatment to all buildings as per
relevant IRC, I.S. & P.W.D. Specifications.
3 Sanitary arrangement.
PLUMBING AND SANITARY WORK.

a. The concessionaire will have to make his own arrangements for the water supply required
for site by way of local supply / bore well / tube well / tanker.
b. The Concessionaire shall also provide internal and external water supply and sanitary
arrangements, storm water drains, ground storage reservoir with pump, rising mains and
pump house, electrical supply for them from RSEB, transformer etc.
c. The water supply system shall be provided by the Concessionaire as per approved design
and carried out as per standard specifications mentioned in the Standard Specification.
d. The Concessionaire shall provide connection for all buildings along with Internal and
External water supply connections. The necessary permissions from Local Municipal
Authorities shall be obtained by the Concessionaire. The plans of distribution of water
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PQ Document
line, pumping system, over head tank, etc. shall be got approved from Local Municipal
Authorities as well as from the Engineer-in-charge by the Concessionaire.
e. The Concessionaire shall be responsible to connect external drainage and sewerage lines,
storm water drains, etc. to the main drainage line of Local Municipal Authorities.
4 Materials, fittings and Appliances.
The materials, fittings and appliances used in the work shall be as specified hereunder.
The type, quality, class, composition, size, finish and make shall be as specified in the in
the RFQ document or as per the directions of Transport Department. The concessionaire
shall submit for approval samples of all materials, fittings and appliances well in advance
of starting the work and before being used in the job. All materials, fittings and
appliances used in the work shall conform to the approved samples.
Part III- Electrical Equipments
The scope of work for electrical equipments works includes but not limited to design,
engineering, procurement, Supply, installation, testing, commissioning, up gradation,
replacement, operations, maintenance and payment of deposits, monthly bills / charges,
all required consumables during the concession period of required electrical equipments
complete as required for the successful execution of the project as per directions of
TRANSPORT DEPARTMENT during the entire concession period.
a. Electrification - Electrical installation, up gradation, replacement and maintenance for

internal / external / area lighting of the project, parking areas, Detention area , all
buildings ,and shall be provided by the Concessionaire and should be got approved from
competent authority.
b. The Concessionaire shall provide separate electrical metered connections for each
residential flat, office units, The permission from RSEB or any other competent authority
for electrical connection sha ll be obtained by the Concessionaire for whole project. The
charges on this regard shall be borne by the Concessionaire .The required documentary
assistance will be provided by the Transport Department as and when necessary.
c. The Electrical sub statio n / transformer installation, up gradation, replacement and

maintenance
d. The street light arrangement inside the entire complex and area lighting around the
Building / complex shall be carried out by the Concessionaire as per approved plan. The
plan shall be got approved by the Concessionaire from the Engineer- in-charge.
e. Supply, installation, testing , commissioning, up gradation, replacement and maintenance
of diesel Generator set of 100% capacity requirement of check posts.
f. Supply, installation, testing , commissioning, up gradation, replacement and maintenance
of Air conditioners.
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PQ Document
g. Complete Internal Electrification design, supply, installation, testing , commissioning, up

gradation, replacement and maintenance.
h. Design, Supply, installation, testing and commissioning of Fire Fighting System as per
relevant Rules.
i Supply, installation, testing , commissioning, up gradation, replacement and maintenance
of P.A system.
j Supply, installation, testing , commissioning, up gradation, replacement and maintenance
of Domestic Water pumps.
k Supply, installation, testing , commissioning, up gradation, replacement and maintenance
of EPBAX Telephone/ Cable TV System.
l Supply, installation, testing , commissioning, up gradation, replacement and maintenance
of Lightning Protection system.
m All necessary charges shall be paid by the concessionaire to the supply company for
obtaining supply from existing system, security deposits for meters etc.
n The necessary permission alongwith the approved plans for all Electrical installations,
shall be got approved from appropriate authority/ authorities by Entrepreneur & on
completion of these works further NOC/ Permission for use of those also be obtained by
the entrepreneur and submitted to Transport Department.
Part IV –A Electronic Equipments
The scope of work for electronic equipments works includes but not limited to
design, engineering, procurement, Supply, installation, integration, foundation , any
other related civil works , all installation equipments like cables ,wires ,
poles/brackets etc complete , testing , stamping from competent authority ,
commissioning, up gradation, replacement ,operations, maintenance and consumables
during the concession period of required electronic equipments complete as required
for the successful execution of the project as per directions of Transport Department
during the entire concession period.
1. Supply, installation, integration, testing, commissioning, up gradation,

replacement, operations and maintenance of 150 ton, 20 X 3.5 mts electronic
weighbridges.
weighbridges.
weighbridges.
replacement, operations and maintenance of video / CCTV cameras.
replacement, operations and maintenance of video monitoring equipments at
ckeckposts .
replacement, operations and maintenance of video monitoring equipments at
central control room for all checkposts. .
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PQ Document

replacement, operations and maintenance of License plate readers.
8. Supply, installation, commissioning, Integration, operations and maintenance of
Radio Frequency identification device (RFID) readers and Tags.
replacement, operations and maintenance Boom Barriers.
replacement, operations and maintenance of Traffic signals.
replacement, operations and maintenance of tyre killers.
12. Supply, installation, commissioning, Integration, operations and maintenance of
bar code readers and printers.
replacement, operations and maintenance of vehicle counters and classifiers.
replacement, operations and maintenance of container scanners.
replacement, operations and maintena nce of Pubic address systems.
replacement, operations and maintenance of Token display system.
replacement, operations and maintenance of pollution control equipments.
replacement, operations and maintenance of speed guns.
19. Supply, installation, integration, testing, commissioning, up gradatio n,
replacement, operations and maintenance of breath analyzer.
replacement, operations and maintenance of head light testing equipments.
replacement, operations and maintenance of communication equipments including
telephone instruments , EPABX etc.
replacement, operations, maintenance of Video viewing equipments on all BCP’s
and central control room of all 13 BCP’s.
23. Replacement / enhancement of electronic equipments with latest available model
every fifth year from the Date of COD.
Part IV-B Computers Hardware, networking and software works
The scope of work for Computer Hardware, networking and software works includes
but not limited to design, engineering, procurement, Supply, development,
installation, integration, testing, commissioning, up gradation, replacement,
operations, maintenance and consumables during the concession period of required
electronic equipments complete as required for the successful execution of the project
as per directions of Transport Department during the entire concession period.
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PQ Document
1. Supply, installation, integration, testing, commissioning, upgradation,

replacement, operations, maintenance of Lane desktop computers.
replacement, operations, maintenance of Desktop computers.
replacement, operations, maintenance of LAN / WAN equipments.
replacement, operations, maintenance of VSAT/ Cable equipments with minimum
connectivity form all check posts to the central control room in Jaipur.
replacement, operations, maintenance of Hand held device such as PDAs and
other devices.
replacement, operations, maintenance of Servers.
replacement, operations, maintenance at Disaster recovery site.
replacement, operations, maintenance of Waybill application Servers.
replacement, operations, maintenance of high speed scanners.
replacement, operations, maintenance of printers.
replacement, operations, maintenance of data backup devices..
replacement, operations, maintenance of online UPS.
replacement, operations, maintenance of voltage stabilizers.
replacement, operations, maintenance of operating system software.
replacement, operations, maintenance of Anti virus software.
replacement, operations, maintenance of Auto recovery software.
17. System requirement Study for the development of Checkpost software
development of Checkpost software based on the approval of System requirement
Study from Transport Department , Supply, installation, integration with various
equipments and e- governance applications of the user departments, testing,
commissioning, upgradation, replacement, operation and maintenance of
Developed Checkpost software .
18. Online Data entry of all the required data of vehicle and goods at all the 13 BCP’
during the entire concession periods.
19. Replacement / enhancement of Computer Hardware, peripherals, networking
equipments system software and application software with latest available
upgrades every third year from the Date of COD.
20 Hardware required
The Computer Hardware , networking and software works includes but not limited to design,
engineering, procurement, Supply, development, installation, integration, testing ,
commissioning, up gradation, replacement ,operations, maintenance and consumables during the
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PQ Document
concession period of required computer hardware , networking and software complete as

required for the successful execution of the project as per directions of Transport Department
Data Storage & Retention Period for hardware & Storage Calculations
• Minimum data storage @ each check post = 72 hrs at each checkpost
• Central Control Room = 60 days of all Checkposts
• Archival = 2 Years of all Checkposts
• Replacement / enhancement of Computer Hardware, peripherals, networking
equipments system software and application software with latest available
upgrades every third year from the Date of COD or in case of increase in
transactions above 10000 per day per checkpost.
Part V – Miscellaneous Works
Part V-A. Landscaping & Beautification works
All Landscaping & Beautification work including maintaianance shall be done by the
concessionaire as per the instructions given by the Transport Department t during the
entire concession period.
Landscaping & Beautification comprises development of lawns, gardens, islands, sculptures,
murals and also lighting the surroundings as also beautification of BCP’s.
Lawn: - Carpet area of lawn shall be must be kept wet by revolving water Sprinklers. The
grass should be cut time to time to have a pleasant appearance.
Garden: - Gardens are to be developed at calm and quite places where people of the city can
come for leisure. It must provide with different type of trees, which give shadow,
flowers and fruits also. There must be water tank, fountain and things of
amusement. Moreover that must be of ultra - modern -techniques.
Island: - Islands is must be for duel purpose. One for traffic regulations and
other for Beautification.
Sculpture & Murals: -These are the artistic features and must be carried out under the
guidance of Architect.
Lighting: - Decorative type of lighting is to be provided in the Garden, Island,
and Lawn etc. All landscaping & beautification is to be conserved,
maintained & protected by the Concessionaire at this cost
throughout the Concession period.
Part V- B. Facility Center
The facilities and amenities will be comparable to global standards. The wayside
amenities shall offer the users of the National Highway and BCP an opportunity for rest
and recreation as well as serve their needs for food, drink, vehicle repairing,
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PQ Document
communication facilities etc. It is extremely important that the facilities erected are
architecturally beautiful, aesthetically pleasing, environmentally compliant, functionally
efficient and operationally convenient as well as safe.
Major components of the work/scope of work are as under:
1. Preparation of detailed conceptual plan lay out plan and detailed architectural and
structural design and drawings.
2. Construction and establishing of wayside amenities including construction of approach
roads (entry/exit) to the facility from the National Highway.
3. Operating and maintaining the above facilities during the Concession period.
i. The BOT operator has to provide basic facility centre at the prescribed location marked as
Facility area only , as follows on both side of the Check post are
a. Dhabas/Eateries
b. Puncture & Tyre Repair
c. Genral Merchandise
d. Medical shop/Dispensary
e. Retiring Dormitories
f. STD/PCO/Cybercafe
g. Facilities Shop
h. Cassette Shop etc
Part V-C. Manning of Checkpost.
Concessiona ire will be responsible for supply the required qualified manpower as
mentioned below for the works of the project during the concession period as per the
requirement & directions of Transport Department and the Concessionaire will be
responsible for the employees deputed on project and compliance of the employment
acts and provisions of the Transport Department etc.
Part V-D. Other Works
Concessionaire shall complete other such as internal roads, roadside gutters, plot
development, compound wall, fire fighting, crane, Ambulance, mobile Checkpoint units
etc complete as required for the successful execution of the project as per directions of
Transport Department.
Supply, operate as per directions of Transport Department and maintain (including driver,
helpers, all consumables, diesel etc.) crane.
Supply, operate as per directions of Transport Department. and maintain (including
driver, helpers, all consumables, diesel etc.) Ambulance.
Supply, install, operate and maintain fire fighting equipments.
Supply, operate as per directions of Transport Department. and maintain (including
driver, helpers, all consumables, diesel etc) Mobile Checkpoint units.
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PQ Document
Part V-E Utility bill payments.

1. All permit / permission charges, certification of equipments by competent
authorities, approval fee, deposits, advance, securities, and local administration
fee and taxes etc for to be paid by concessionaire during the concession period.
2. Supply of required water and payment of Water usage charges to be paid by
concessionaire during the concession period.
3. Supply of round the clock required power and payment of Electricity usage
charges to be paid by concessionaire during the concession period.
4. VSAT / cable connectivity usage charges to be paid by concessionaire during the
concessio n period.
5. Telephone usage charges to be paid by concessionaire during the concession
period.
Part VI-Operation and maintenance works

Concessionaire will be responsible for maintenance, up gradation, repairs , replacement
and operations, of all works of the project during the concession period as per the
maintenance requirement mentioned in the maintenance manual. Concessionaire will be
responsible for procurement and supply of All consumables required at the 13 BCP’s
required for all equipments and compone nts including but not limited to diesel, oil,
computer stationery, printer cartridges, paper, etc.
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PQ Document
10. Name Location of Border Check posts

District
S. N. Name of Check Post
1 Shahjahpur Alwar
2 Ratanpur Dungarpur
3 Nimbahera Chittorgarh
4 Unchanangla Bharatpur
5 Chambal Bridge Dholpur
6 Mandar Sirohi
7 Mawal Sirohi
8 Makhupura Jalore
9 Sangaria Hanumangarh
10 Goneda Jaipur
11 Sadhuwali Ganganagar
12 Tindhar Jhalawar
13 Rajgarh Churu
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PQ Document
11. CONTACT DETAILS
Transport Department Transport Commissioner,

Parivahan Bhavan
Jaipur
INDIA
Tel: +91 – 141 - 2740021, 2740023,5116111
Fax: +91 – 141 – 2740573
Dy. Transport Commissioner (Tax)

Parivahan Bhavan
Jaipur
INDIA
Tel: +91 – 141 - 2740021, 2740023,5116111
Fax: +91 – 141 – 2740573
66

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GOVERNMENT OF RAJASTHAN

Modernization and computerization of Border

BUILD, OPERATE AND TRANSFER BASIS (BOT)

Modernization and computerization of Border check post at 13 (Thirteen)

Sr. No. Criteria Individual Consortium

i. Individual Company and/or Consortium Member should have implemented minimum of

ii. Individual Company or Consortium Member/s should have experience completed

Pre bid Meeting will be held on 18.09.2008 at 11.30 Hours at

For full details of offer please log on to Transport Department website

5. If any discrepancy is noticed by any prospective Applicant in this Pre-Qualification Document it

2. EXPLANATION OF THE TERMS USED 10

6. PRE QUALIFICATION CRITERIA 29

8. FORMATS FOR SUBMISSION OF DETAILS 33

9. Project Information Document 51

Part V- B. Facility Center 62

10. Name Location of Border Check posts 65

11. CONTACT DETAILS 66

1. PURPOSE OF THIS DOCUMENT AND INVITATION TO

This Pre-Qualification (PQ) Document is issued by Transport Department, Government of Rajasthan.

2. EXPLANATION OF THE TERMS USED

"Bill of Quantities" means bill of quantities set forth in RFP.

a. The enactment of any new Indian law;

b. The repeal, modification or re-enactment of any existing Indian law:

d. A change in the interpretation or application of any Indian law by a court of record as

e. Any change in the rates of any of the Taxes.

“Concession” shall have the meaning ascribed thereto in RFP.

"Concession Period" means the period as applicable specified in RFP.

“Days” are calendar days; months are calendar months.

“Department” shall mean Transport Department , Government of Rajasthan.

"Dispute" shall have the meaning ascribed thereto in RFP.

“Employer” is Government of Rajasthan represented through Transport commissioner or his

"Encumbrance" means any encumbrance such as mortgage, charge, pledge, lien,

“Engineer in charge” shall mean the Engineer, of Supervision Consultant or an Independent

"Exempted Vehicles" means vehicles specified as such in the Notification as prescribed in GR

"Financing Documents" means the documents executed by the Concessionaire in respect of

"Force Majeure Event" shall have meaning ascribed thereto in RFP.

“Initial Investment” shall have the meaning ascribed thereto in RFP’

“Maintenance Manual” shall have the meaning ascribed to it in RFP.

"Maintenance Programme" shall have the meaning ascribed to it in RFP

“Minimum Maintenance Requirements” means minimum maintenance requirements for the

"Performance Security" means the Performance Security for construction or Performance

“Political Event” shall have the meaning ascribed thereto in RFP.

"Project Completion" shall have the meaning ascribed thereto in RFP..

"Provisional Certificate" shall have the meaning ascribed to it in RFP..

"Punch List" shall have the meaning ascribed thereto in RFP..

"Rs." or "Rupees" refers to the lawful currency of the Republic of India.

“Steering Group” means the Steering Group constituted pursuant to RFP..

“Superintending Engineer” shall mean the Superintending Engineer, to be mentioned in

“Total Project Cost” means the lowest of the following :

(a) The amount as mentioned in contract data.

“User Department” means the Transport Department Government of Rajasthan.

3.1 Stage I - Request for Qualification (RFQ)

3.2 Stage II - Request for Proposal (RFP)

The various stages of the bid process are illustrated below.

Pre Qualification Document

Submission of Request for

Development Agreement signed

3.3 Commitment to a fair and transparent process

4.1 Applicant as an Individual Company

4.2 Applicant as a Consortium

For Joint Venture

• Consortium Members shall enter into a Memorandum of Understanding (MoU) for

4.2.2 Contents of the Memorandum of Understanding (MoU)