SEC Reg CN 20156287 | Zone 2, Blk. 6, Fatima, General Santos City 9500 (083) 878-3551| yecs.media@gmail.com
BUDGET AND FINANCE COMMITTEE HEAD
'S RULES AND REGULATION 1. All money related information must pass through the approval of the BUFICOM chairperson. BUFICOM chairperson is the sole person who keeps the collection of the YECS. Any lost amount or untraced amount is his/her responsibility. 2. The BUFICOM Chairperson is not reliable of any expenditure spent of the YECS members without his/her approval. Hence, the person/member who held the money is responsible of replacing the said amount if he/she failed to present the receipts. 3. The member of the YECS who would like to request the budget should pass the requisition slip for three working days before the budget is needed. 4. Upon receiving the money, the BUFICOM chairperson and the requester should sign a MOA. This is for the reason that the requester will follow all the agreements made. 5.All amount came from the YECS are subjected for liquidation. All expenses including the fare and snacks should be properly liquidated. The person who requested the money is held reliable of replacing the amount of the expenses without receipts or proof of purchase. 6. The person/member who requested any amount from the YECS should submit the liquidation on or before the deadline. Failure to do so, he/she will pay a fine of 300 pesos. He/She should pass 2 hard copies and a soft copy of the liquidation attached with is the receipts. 7. The BUFICOM Chairperson should issue a receipt whenever someone will pay to him/her. 8. The Campus YECS treasurer can collect any payments of the members of their school provided that he/she will report the collection to the BUFICOM
chairperson. He/She should submit a soft copy of the list of payees,
corresponding date, amount and O.R #. 9. The Campus YECS treasurer is the sole responsible of handling the receipts. He/she is responsible of any tampered or lost receipt. During the collection for the symposium, he/she is responsible to pay 100pesos for every lost receipt. During the collection for the YES!, he/she is responsible to pay 400pesos for every lost receipt. (Lost receipt refers to the lost sheet of the receipt pad) 10. The BUFICOM chairperson has the authority to know all the matters regarding the collection and expenses of every Campus YECS. 11. Campus YECS Treasurer should submit an annual report of their finances. The BUFICOM chairperson will collect it every 3rd Saturday of MARCH for compilation. Failure to beat the deadline, the treasurer should pay the fine of 300 pesos. 12. All money came from the works of the YECS, spend it WISELY. 13. The BUFICOM chairperson has the right to revise, change and/or add any rules set by him/her.