Pre-Qualification Submittal

Requirements for
NPP-0047 Project
(CDC-BOOM JV)

NPP/0047: Centralized Customs Inspection Area

Agenda:
To determine the requirements of preparing
PQ Submittal
In accordance with Project Consultant requirements.
1. Templates for filling the required information
2. Samples of the Required Documents
3. Guidelines

NPP/0047: Centralized Customs Inspection Area

1. Templates for filling the

Required Information

NPP/0047: Centralized Customs Inspection Area

Templates

Templates that requires to be accomplished

by sub-contractor(s)
1.a. Pre-Qualification Submittal Form Template
1.b. Check List
Note: Files provided in MS Excel and Word shall not be converted into PDF format!

NPP/0047: Centralized Customs Inspection Area

1.a. Pre-Qualification Submittal Form

Template
To fill-up

To fill-up
To fill-up

To fill-up
To fill-up

NPP/0047: Centralized Customs Inspection Area

Areas to be filled in PQ* Submittal Form

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.

Manufacturer / Supplier name

Country of office
Address
Phone No.
Trade License No. (Not expired!)
Fax No.
Commercial License No. (Not expired!)
P.O Box
Description of Services
Specialization / Discipline:
Attachments to support the Pre-Qualification submittal

All mentioned items are highlighted in Yellow Fields

NPP/0047: Centralized Customs Inspection Area

*Note:
PQ: Pre-Qualification

Example: IDC PQ Submittal Form

Note: Trade
License and
license are
NOT
same!

36743

NPP/0047: Centralized Customs Inspection Area

*Note:
PQ: Pre-Qualification
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Example: IDC PQ Submittal Form

Note: Total # of
pages are
approximately
100 sheets only!

NPP/0047: Centralized Customs Inspection Area

*Note:
PQ: Pre-Qualification
8

1.b. Check List

To fill-up

To fill-up

To fill-up

NPP/0047: Centralized Customs Inspection Area

Example: IDC Check List

Filled-up

Filled-up

Note: As
possible, state
the reason if
No and N/A

NPP/0047: Centralized Customs Inspection Area

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NEW PORT
PROJECT
REQUIREMENTS

2. Sample of the
Required Documents

NPP/0047: Centralized Customs Inspection Area

11

2.a. Company Profile

Note: This document is NOT

official. For demonstration
purposes only
NPP/0047: Centralized Customs Inspection Area

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2.b. Company List of Manpower

Note: List is of Manpower is NOT Resume/CV. A list that includes all

stakeholders related to the particular scope.
NPP/0047: Centralized Customs Inspection Area

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2.c. List of Manpower allocated in

NPP/0047 Project

Note: List is of Manpower is NOT Resume/CV. A list that includes all

stakeholders related to the particular scope.
NPP/0047: Centralized Customs Inspection Area

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2.d. Confirmation Letter

Company
Logo

Date & Ref.

No.

Company
Name

COMPANY
STAMP

Signature

NPP/0047: Centralized Customs Inspection Area

Note: This document is NOT

official. For demonstration
purposes only
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2.e. Company List of Owned & Hired

Machinery & Equipment

SAMPLE
ONLY
NPP/0047: Centralized Customs Inspection Area

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2.f. List of Owned & Hired Machinery &

Equipment allocated to NPP0047

COMPANY
STAMP
HERE

SAMPLE
ONLY
NPP/0047: Centralized Customs Inspection Area

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2.g. Company Organizational Chart

COMPANY
STAMP
HERE

Note: Make sure it is legible or readable in A4 or A3 Size Paper!

NPP/0047: Centralized Customs Inspection Area

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2.h. Project Organizational Chart

COMPANY
STAMP
HERE

Note: Make sure it is legible or readable in A4 or A3 Size Paper!

NPP/0047: Centralized Customs Inspection Area

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2.i. Local Registration

Valid until 2016

Note: Make sure

it is
NOT expired!

COMPANY
STAMP

Valid until 2017

COMMERCIAL LICENSE
NPP/0047: Centralized Customs Inspection Area

TRADE LICENCE
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2.i. Chamber of Commerce

COMPANY
STAMP

Valid until 2017

Note: Make sure it is NOT expired!

NPP/0047: Centralized Customs Inspection Area

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2.j. List of Products / Services

NPP/0047: Centralized Customs Inspection Area

22

2.k. List of Performed Projects

SAMPE ONLY

Note: Make sure it is NOT expired!

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2.l. ISO Certificate(s)

Note: Make sure it is NOT expired!

Valid until 2017

NPP/0047: Centralized Customs Inspection Area

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2.m. Financial Statement

Note that Financial Statement is

mandatory requirements of Project
Management Consultant!

Example of Financial
Statement:
1) Statement of Financial
Position or Balance Sheet.
2) Income Statement.
3) Cash Flow Statement
4) Statement of Changes in
Equity.
Note: It should be latest that
includes financial statement
for the year 2014!

NPP/0047: Centralized Customs Inspection Area

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2.n. Prime Contact Information

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3. Guidelines

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3.a. Document Alignment

Maintain Parallelism
to the page boarder

Tip: Use PDF Professional Optical Character Recognition or OCR

feature for document alignment and make it SEARCHABLE.
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3.b. Document Stains to be Removed

Stains are NOT

allowed!

BEFORE

NPP/0047: Centralized Customs Inspection Area

AFTER

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3.c. Delete existing page numbers

BEFORE

NPP/0047: Centralized Customs Inspection Area

AFTER

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3.d. Shall be readable and reading

oriented

BEFORE

NPP/0047: Centralized Customs Inspection Area

AFTER

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3.e. Project/Organization Chart shall be

readable!

POOR

GOOD!
Should be legible in A3 or A4 Checklist!

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3.f. Black & White Document is

NOT ALLOWED!

BEFORE

AFTER

Tip: Use PDF Professional to fill a color background

NPP/0047: Centralized Customs Inspection Area

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3.g. Submit Each Document as Separate

Files or Folders!
Note: SUBMIT IN
SOFT COPY ONLY

NPP/0047: Centralized Customs Inspection Area

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NPP/0047: Centralized Customs Inspection Area

Prepared By: Marvin Arinuelo

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