Do's (a )

1. Attendance/Other Input should be strictly in the same

format which is attached,
2. New Joinees Bank name/account number and If any
change in the A/c number to be updated along with IFSC code.
3. Regarding resignation of any employee, on Date of
Resignation please update as DOR and for Last Working Date
update as LWD, post LWD leave blank.
4. Mention the Maternity leave From date and To date, ML
should not be more than 84 days, Please refer the attachment.
5. Send all the inputs by 21 st, cut-off date for
attendance/input is 21st.
6.New joinees update CORRECT Employee Code (2 alpha 4
numeric eg : MA0022) and Full Employee Name as per their
bank account, TPA-Consultant codes already shared with you.
Emp List as on date Given already, not require to alter anything.
7.LEAVE TRACKER and LEAVE POLICY before updating leaves
for any employee,
8. All leaves updated in the attendance has to be applied
online through HRMS as well.
9. New joinees employee codes contact Sweta
10. Attendance required for A1 to A12 and TPA-Consultants for
the period 21st of last month to 20th of this month.
11. Department, Job location and Grades are mandatory fields,
maintain uniform date format i.e. 01-Aug-2012
12. If any HOLD salary (other than resignation) mention the
same in remarks column along with the reason.
13. OT Hours should not exceed 17 Hours per month or 50
Hours in any continuous 3 months.
14. Approval mail from Process Head should be attached with
the input.
15. OT Hour should match with SWIPE/BIOMETRIC Report when
we cross check, if does not match please do not include.
16. Holiday working data has to match with SWIPE/BIOMETRIC
Report when we cross check.
17. Column AN has to be "OK"
18. Number of OFF's should not be more than "2" in a calendar
month

19. Employees Bank account number once updated in Payroll

records cannot be changed until that employee exits from the
company

Dont s ()
Using any other symbols for Attendance OR Adding/Deleting
Columns in the format.
Updating A/c No for existing employees.

NA
Updating more than 84 MLs

Revising the input or sending the input after 21st of the month.

Leaving Space or - or / in Employee Code

Giving Excess leaves even if no balance.(Refer leave tracker).

Off-line Leave approvals
Leaving Blank or mentioning as NEW as Employee Code.

Using other Date formats such as 1st ,Aug 12 or 01/08/2012, etc

NA
Giving Excess OT hours then stipulated hours for payable.
NA
Updating OT which will not match with their Swipe details
Updating Holiday pay which will not match with their Swipe details
Sending input even Column AN Showing as "Recheck" (Except
NEW/EXIT Cases)
NA

NA

Attendance new format

Err:520

#
1
2
3
4
5
6
7
8
9
10

Emp Id
MA5101
MA5740
MA1174
MA3453
MA2627

Err:520

Name
Deval Brahmbhatt
Sayed Nida
Gajanan Padwal
Poonam Rupesh Vichare
Rashmita Sawal

Err:520

DOJ
6-Oct-14
14-Mar-2015
1-Jan-2009
12-Oct-2012
19-Nov-2011

P
p
Err:520

Err:520

Err:520

Err:520

Err:520
Tue

Department
CRM
CRM
CRM
CRM
CRM

Job Location
Mumbai
Saki Naka
Saki Naka
Saki Naka
Saki Naka
Mumbai
Mumbai
Mumbai
Mumbai
Mumbai

Grade
A3
A4
A4
A6
A4

SPOC
Suchita
Suchita
Suchita
Suchita
Suchita
Suchita
Suchita
Suchita
Suchita
Suchita

21-Jul-15
P
P
P
P
P

WO
Week Off
Err:520

OFF
Saturday Off
Err:520

SL
Sick Leave
Err:520

0.5SL
EL
Half Day Sick Earned Leave
Err:520
Err:520

0.5EL
Earned Leave
Err:520

Wed

Thu

Fri

Sat

Mon

22-Jul-15
P
P
P
P
P

23-Jul-15
P
P
P
P
P

24-Jul-15
P
P
P
P
P

25-Jul-15
P
P
OFF
OFF
P

Sun
26-Jul-15
WO
WO
WO
WO
WO

27-Jul-15
P
P
EL
EL
P

CO
Comp Off
Err:520

H
Declared Holiday
Err:520

OH
Optional Holiday
Err:520

WFH
Work from Home
Err:520

Tue

Wed

Thu

Fri

28-Jul-15
P
P
P
P
P

29-Jul-15
P
P
P
P
P

30-Jul-15
P
P
P
P
P

31-Jul-15
P
P
P
P
P

ML
T
Maternity Leave (ShoulOfficial Travelling
Err:520
Err:520

LOP
Loss of Pay / Absent
Err:520

0.5LOP
Half Day LOP
Err:520

Sat

Mon

Tue

Sun
1-Aug-15
OFF
OFF
P
P
P

2-Aug-15
WO
WO
WO
WO
WO

3-Aug-15
P
P
P
P
P

4-Aug-15
P
P
P
P
P

DOR
Date Of Resignation
Err:520

LWD
Last Working Date
Err:520

Wed

Thu
5-Aug-15
P
P
P
P
P

Err:520
Fri

6-Aug-15
P
P
P
P
P

7-Aug-15
P
P
P
P
P

Err:520
Sat
8-Aug-15
P
P
OFF
OFF
P

Err:520
Sun
9-Aug-15
WO
WO
WO
WO
WO

Err:520
Mon
10-Aug-15
P
P
P
P
P

Err:520
Tue
11-Aug-15
P
P
P
P
P

Err:520
Wed
12-Aug-15
P
P
P
P
P

Err:520
Thu
13-Aug-15
P
P
P
P
P

Err:520
Fri
14-Aug-15
P
P
P
SL
P

Err:520
Sat
15-Aug-15
H
H
H
H
H

Err:520
Sun
16-Aug-15
WO
WO
WO
WO
WO

Err:520
Mon
17-Aug-15
SL
P
P
SL
P

Err:520
Tue
18-Aug-15
SL
P
P
SL
P

Err:520
Wed
19-Aug-15
P
P
P
P
P

Err:520
Thu
20-Aug-15
P
P
P
P
P

Err:520

Err:520

Err:520

Recheck Input Symbols

Date Of Resignation
(DOR)

Last Working Date

(LWD)

Ok
Ok
Ok
Ok
Ok
Recheck
Recheck
Recheck
Recheck
Recheck

Err:520

Reason for
Exit

Err:520

Other Remarks(if any)

Err:520

Maternity Leave from & to

(Total not more than 84 days)

Err:520

Bank Name (If not

given before)

Err:520

A/C number (If not

given before)

Err:520

A/C Number Length(ICICI - 12,

HDFC -14, Axis - 15)
0
0
0
0
0
0
0
0
0
0

Err:520

IFSC (Axis/ICICI/HDFC)

Err:520

p
days

Err:520

###

Week offs
23
25
23
20
26
0
0
0
0
0

SL
4
4
4
4
4
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0

### Err:520
K
U
upto July'15
EL

Err:520

###
V

###
AO

Err:520

Err:520

Aug'15 leave

Half SL
0
0
1
1
0
0
0
0
0
0

Err:520

Half EL
0
0
0
0
0
0
0
0
0
0

SL
0
0
0
0
0
0
0
0
0
0

EL
2
0
0
3
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0

Half SL Half EL
0
0
0
0
0
0
0
0
0
0

Total SL
0
0
0
0
0
0
0
0
0
0

2
0
0
3
0
0
0
0
0
0

Err:520

Err:520

Total EL
0
0
1
1
0
0
0
0
0
0

Err:520

Err:520

###

###

Err:520

###

Total LOP
Absent
Half LOP Holiday
Sat Of Travel Maternity Lv CO
0
0
1
1
0
0
0
0
1
1
0
0
0
0
1
2
0
0
0
0
1
2
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0

###

Err:520

######### ### Err:520

Err:520

Blank Absconding DOR R LEFT LWD find exit Temp

0
0
0 0
0
0
0
0
0
0 0
0
0
0
0
0
0 0
0
0
0
0
0
0 0
0
0
0
0
0
0 0
0
0
0
31
0
0 0
0
0
0
31
0
0 0
0
0
0
31
0
0 0
0
0
0
31
0
0 0
0
0
0
31
0
0 0
0
0
0

ONE TIME DEDUCTIONS ONLY

Employee ID

MA4559

Employee Name

Imteyaz Basha S
Total

Other deduction
0

Remarks
Id & Access card lost

Duplicate Chk

Code

1
2
3
4
5

1
1
1
1
1

MA4729
MA4727
MA4658
MA5703
MA3539

Name
Ajaya Kumar Nayak
Shrish Chandra Shukla
P Raghavender Reddy
Gaddavari Navitha
B Rupesh Kumar

SPOC
Suma
Suma
Roopa
Roopa
Roopa

Dept
Centralised Preauthorisation
Centralised Preauthorisation
Claims
Claims
Claims

Grade
#N/A
A3
A3
A4
A4

Tue

Wed

Thu

Fri

21-Jul-15

22-Jul-15

23-Jul-15

24-Jul-15

Sat

Sun

Mon

Tue

Wed

Thu

Fri

Sat

25-Jul-15

26-Jul-15

27-Jul-15

28-Jul-15

29-Jul-15

30-Jul-15

31-Jul-15

1-Aug-15

Sun

Mon

Tue

Wed

Thu

Fri

Sat

2-Aug-15

3-Aug-15

4-Aug-15

5-Aug-15

6-Aug-15

7-Aug-15

8-Aug-15

Sun

Mon

Tue

Wed

Thu

Fri

Sat

9-Aug-15

10-Aug-15

11-Aug-15

12-Aug-15

13-Aug-15

14-Aug-15

15-Aug-15

Sun

Mon

Tue

Wed

Thu

16-Aug-15

17-Aug-15

18-Aug-15

19-Aug-15

20-Aug-15

TOTAL Extra Hours

0
0
0
0
0
0

Approval mail From

Process Head
Attached

Remarks

Duplicate Chk

Code

1
2
3
4
5

1
1
1
1
1

MA5265
MA3220
MA4776
MA5417
MA4951

Name

SPOC

Barani B
Ruth Sowmya R
Venkatesan
Deepika S
J surendra Goud

Shankar
Shankar
Shankar
Shankar
Roopa

Dept
Administration
Claims
Claims
Claims
CRM

Grade
A4
A5
A5
A5
A5

Tue

Wed

Thu

21-Jul-15

22-Jul-15

23-Jul-15

Fri

Sat

Sun

Mon

Tue

Wed

24-Jul-15

25-Jul-15

26-Jul-15

27-Jul-15

28-Jul-15

29-Jul-15

Thu

Fri

Sat

Sun

Mon

Tue

Wed

30-Jul-15

31-Jul-15

1-Aug-15

2-Aug-15

3-Aug-15

4-Aug-15

5-Aug-15

Thu

Fri

Sat

Sun

Mon

Tue

6-Aug-15

7-Aug-15

8-Aug-15

9-Aug-15

10-Aug-15

11-Aug-15

Wed

Thu

Fri

Sat

Sun

Mon

12-Aug-15

13-Aug-15

14-Aug-15

15-Aug-15

16-Aug-15

17-Aug-15

Tue

Wed

Thu

18-Aug-15

19-Aug-15

20-Aug-15

TOTAL Extra Days

0
0
0
0
0

Approval mail From

Process Head Attached

ONE TIME MONTHLY EARNINGS ONLY

Aug'15

Dup

Employee ID

1
2
3

1
1
1

MA4776
MA5204
MA5042

Employee Name
Venkatesan
Janarthanan S
Hasan Ahmed Omair
Done

Y EARNINGS ONLY

Grade
#N/A
#N/A
#N/A

Other allownace
0
0
0
0

Remarks for
Other allowance
Night shift allowance
Night shift allowance
Night shift allowance

SPOC
Shankar
Shankar
Roopa

Tue
# Duplicate Chk

Code

Name

SPOC

Dept

Grade
21-Jul-15

1
2
3
4
5

1
1
1
1
1

MA0336
MA5393
MA1730
MA2430
MA4415

Asha P
A Arun Kumar
Shashi Kumar B M
Mukesh Mandal
Sahana S

Rakhi
Rakhi
Rakhi
Rakhi
Rakhi

Claims
Claims
Claims
Claims
Claims

A5
A3
A3
A3
A3

Wed

Thu

Fri

Sat

Sun

Mon

Tue

22-Jul-15

23-Jul-15

24-Jul-15

25-Jul-15

26-Jul-15

27-Jul-15

28-Jul-15

Wed

Thu

Fri

Sat

Sun

Mon

Tue

29-Jul-15

30-Jul-15

31-Jul-15

1-Aug-15

2-Aug-15

3-Aug-15

4-Aug-15

Wed

Thu

Fri

Sat

Sun

Mon

Tue

5-Aug-15

6-Aug-15

7-Aug-15

8-Aug-15

9-Aug-15

10-Aug-15

11-Aug-15

Wed

Thu

Fri

Sat

Sun

Mon

Tue

12-Aug-15

13-Aug-15

14-Aug-15

15-Aug-15

16-Aug-15

17-Aug-15

18-Aug-15

Wed

Thu

19-Aug-15

20-Aug-15

TOTAL
0
0
0
0
0

Approval mail From

Process Head Attached