Be a guest at your own

event

Date: April 16, 2021

To:

Mrs. Carol Guizon Serafica

Principal
Montessori Academy of Valenzuela

Re:

Event and Budget Proposal for Grand Maveans Alumni Homecoming 2021

Dear Mrs. Serafica,

Greetings of Peace!
This is to propose an activity tie up to your Alumni office regarding a Grand Alumni
Homecoming this year 2021 for the different batches of Montessori Academy of Valenzuela
graduates with the theme: Head Back Home
The above stated Alumni Gathering is for the development of every Mavean graduate to
build and solidify networks, fellowship, business partnership, institutional updates,
scholarship donor funding, legacy programs, leadership, community outreach, knowledge
enhancement and updates, Citation for Alumni Achiever and a night of fun and
entertainment.
Herewith attached the program of activities set forth including the prices for each of the
following packages for our Alumni Event.

Respectfully,

Cherish Love C. del Mundo

Chairman and CEO
VRC Creative Events Management Corp.
Email add: dcherishlove@yahoo.com
Mobile: +639171610969

Event Proposal
To: Mrs. Serafica
Title of the Event: MAV 2021 Alumni Homecoming:
Head Back Home.
Date: May 3, 2021 Saturday
Time: 7:00 pm
Venue: Makati Shangri-La, Philippines

Program of Events:

Time

Activities

6:00 7:00 pm

Registration / Cocktails

7:00 7:20 pm

Opening Prayer / Invocation

Singing of the Philippine National Anthem
Singing of the MAV Hymn

7:20 8:00 pm

Start-Up Games

8:00 9:00 pm

Dinner

9:00 9:30 pm
Achievers

Presentation of Awards to outstanding MAV Alumni

And Hall of Famers

9:30 10:00 pm
Card.
10:00 10:30pm
10:30 onwards

Presentation of the new prestigious Maveans Alumni

Musical Performance of renowned OPM Artists.

Socials and Party

Mrs. Kathryne G. Larcia

Program Host, MAV Alumnae12

BUDGET OUTLINE:
A. PROGRAM PACKAGE :
Charges for Participants:

P2,500 per head

Inclusive of:
-

Lifetime Elite Alumni Card

Dinner / Meals
Limited edition of Souvenir Magazine
Unlimited shots from Photo booth
Certificate of Lifetime membership and Plaque of Appreciation
Donation for the archers quiver legacy fund for scholars

B. FOOD PACKAGES
Set A for Lunch and Merienda |P600 per head x 200 guests = P120,000
Set B for Dinner and Snacks
Menu A

P350 per head x 200 guests = P70, 000

Menu B

DINNER
Mixed Rice
Beef Steak
Chopsuey
Fish Fillet
Roasted Chicken
Pork Sinigang
Milk Tea

Plain Rice
Lechon
Crme Brulee
Cakes
Fried Chicken
Pasta
Iced Tea

Snacks
Nacho Chips
Clubhouse
Softdrink

Mixed Nuts
Clubhouse
Softdrink

C. VENUE RENTAL: P50,000 Net price for 200 seating capacity

D. PROGRAM, SOUVENIR AND AWARDS COSTING:

20 awardees for Plaque of Recognition: P500 x 20 = P10,000

500 Souvenir Magazine P50 x 500 = P10,000
Photo booth Rentals = P10,000
Emcee Service fee = P5,500
Alumni ID Card: P250 x 500 = 125,000
Discounted Talent fee for Lasallian OPM Artists: P15,000 x 3
=P45,000
Token, Plaque, Lasallian Jacket for Keynote speaker = P1,000

PRICE/S SUMMARY @ 500 pax

Particulars

Cost Allocation
Program A
Program B
Food
120,000
70,000
Venue
20,000
20,000
Event and Materials
206,500
206,500
Service Charge (10 %)
37,650
32,650
CF (20%)
75,300
65,300
Sub Total
489,450
424,450
Add: 12% Sales Tax
58,734
50,934
Grand Total
P548,184
P475,384

VRC Creative Events Management Corp.

I.

Overview

VRC Creative Events Management Corp. (VRC Creative Events) was established in
2002 and was incorporated on the 24th of May 2005 with SEC No. CS 200508987.
VRC Creative Events opened its office in Ayala Alabang, Muntinlupa City as an
events planning and management company servicing south of the Metro clients and
now as far as Antipolo City for their special events. The partners came together with
over 45 years of combined experience to offer what they believe is the future of
Event Planning and Management in the Philippines.
They help you organize your next birthday, reunion, thanksgiving party, wedding,
various company activities, educational tours, or consumer & trade fairs.
Guaranteed of personalized service from start to finish regardless how big or small
your event maybe.

II.

Capability to manage the Event

With more than a decade of presence and service in the industry, VRC Events track
of record has indeed satisfied clients from Industry, academe, government given the
pool of experts and dynamic researchers working and affiliated in the corporate
organization.
III.

Duties and Responsibilities:

Senior Partners
-

To attract partners and affiliates to strengthen linkages.

To provide company direction and business policies and strategies.
To identify areas for research and identify latest emerging trends.

Marketing Communication Specialist

-

Promote company activities and services.

Advertise to partner affiliates.

Events Coordinator
IV.

V.

Workforce administration
Purchasing, sourcing, and supplier networking.
Assemble resource persons and research professionals
The Secretariat / Liaison officials

The composition of this unit is an efficient executive assistant with five active
office staff directly reporting to EA who is highly trained in corporate
planning, documentations. This administrative team coordinates with the
events manager and suppliers and project partners.
Event Agreement

CONTRACT
Date:
April 8, 2015
Name of Company: Montessori Academy of Valenzuela
Contact Person:
Mrs. Carol Guizon Serafica
Contact No:
09873542675
Email Address:
carolserafica@yahoo.com.ph
Booking Date:
May 3, 2021
No. of Person:
200 Guaranteed Persons

Rate per Person:

Total Amount:

Php
Php

2500.00
500,000.00

Inclusions:
-

Lifetime Elite DLSU Alumni Card

Dinner / Meals
Limited edition of Souvenir Magazine
Unlimited shots from Photo booth
Certificate of Lifetime membership and Plaque of Appreciation

NOTE:

In excess of the number of guaranteed number of guest same rate shall be applied.
Other incidental charge which is not included in the package shall be settled before
check out.

TERMS AND CONDITIONS

Official call time is at 6:00 oclock in the afternoon. This policy shall be subject to space
availability.
A fifty (50%) percent deposit is required upon confirmation of booking and fifty percent
(50%) full payment one week prior to actual event.
The Firm has the right to cancel the booking / reservation if the date or deadline for down
payment has lapsed.

CANCELLATION POLICY

7-14 days before actual date

1-6 days before the actual date
no show

- 30%
- 50%

- Full payment

However, cancellation made due to typhoons, calamities and other acts of God or civil
unrest/ war shall not bear any penalty. The activity will be rescheduled subject to the
availability of both parties.
TERMINATION
The firm shall have the right to terminate or rescind this agreement for any breach of
contract. All rates are strictly confidential; sharing of rates to other companies shall mean
automatic termination of this agreement.
VRC Creative Events Management Corp. shall not be held liable for any incident that may
befall to the participants or to the third Party due to the negligence of the participants
including force Majeure or incident beyond the control of the firm.
On Behalf of VRC Creative Events Management Corp.,

Cherish Love C. del Mundo

Chairman and CEO

MOA Partnership Agreement between

Montessori Alumni Association and VRC Creative Events Management

Corp.

This Agreement is made and entered into by and between the Montessori Alumni
Association, and the VRC Creative Events Management Corp. In consideration
of the premises and mutual promises set forth herein, the parties, intending to be
legally bound, hereby agree as follow:

1. Event. Organization agrees to conduct the Mavean Alumni Homecoming 2021

which will be held on Heroes Hall Acacia Estates BGC Taguig City on May 3, 2021.
2. Responsibilities of the Organization. Organization will:
a. Provide a Memorandum of Agreement (MOA), which is sanctioned by the
Mavean Alumni Association.
b. Abide by the sponsorship package the commercial partner has agreed to
enter into.
c. Secure all logistical permits for the partners entry to MAVAA at least 2 days
before the activity.
d. Have to first consult, collaborate or take into consideration any change(s) to
name of activity intended to be made by organization and act on any of
company concerns and suggestions (if deemed legal, effective and
achievable by organization .
3. Commercial Partners Responsibilities. In exchange for promotional tie-ins
with the event, the Commercial Partner will:
a. Sign this Memorandum of Agreement (MOA)
b. Terms of Payment: Give the organization P300, 000 pesos through
cash/check/x-deal by March 17, 2021 in exchange for the promotional
benefits specified in the sponsorship package.
1. All check payments have to be addressed to
Management Corp

VRC

Creative

c. Provide the organization with the needed information about the company at
least two weeks before the activity.)
d. Provide the organization with the promotional materials, i.e. streamers, flyers,
etc.
e. Consult with and channel their concerns or requests through organization.
f.

Abide by all rules and regulations provided by the MAV AA.

g. Receive the benefits brought about by the option of being a sponsor.

4. Promotional Limitation
a. Except as expressly provided herein, neither the Commercial Partner nor
MAV AA shall have the right to use in any way the corporate or trade name,
trademark(s), service mark(s), logo(s), or other identification of the other
party after name of activity/project without their written consent.
b. Commercial Partner hereby grants MAV AA a royalty-free, non-exclusive
license to use and display the trademarks associated with products. Such
use shall be limited solely to the duration of the partnership of the event and
any advertising or promotional activities relating thereto. MAV AA shall not
use any of the Commercial Partners trademarks in a way affiliated with or
otherwise acting on behalf of MAV AA. The Commercial Partner and MAV AA
acknowledge that the provisions of this paragraph do not convey any right,
title or ownership interest in the trademark.
5. Term and Termination. This Agreement shall be effective from the date of the
signing of this Partnership Agreement through the end of the aforementioned
events. If when cases a breach of contract happened, the VRC Creative Events
shall intervene in behalf of the MAV AA in seeking legal actions.
6. Termination for Default. MAV AA by written notice may terminate this
Agreement in whole or in part for failure of the Commercial partner to perform
any of the provisions herein. In such event, the Commercial partner shall be
liable for damages, including the excess cost of procuring similar supplies or
services.
a. The commercial partner will provide cash equivalent to the value of the
materials/equipment/services
originally
to
be
provided,
if
the
materials/equipment/services are not in good condition or adequate quality.

b. The VRC Creative Events has the right to remove promotional materials
and/or merchandise in cases where Commercial partner does not perform
their responsibilities.
7. Force Majeure. Neither party shall be responsible for events beyond its
reasonable control, such as acts of God, weather delays, or other fortuitous
events. If the event is postponed due to inclement weather or other conditions
beyond organizations control, it may be rescheduled for another time. The
Commercial partner shall then be entitled to the advertising and sponsorship
package originally agreed upon at no additional charge to Commercial partner.
8. Entire Agreement. This Agreement contains the entire understanding between
the parties relating to the subject matter contained herein and supersedes any
all prior agreements, arrangement, communication, or representations, whether
oral or written. This Agreement may not be amended, altered, modified or
changed except through a written document signed by both parties.

In WITNESS WHEREOF, the parties hereto have caused this Agreement to be

executed.

For Montessori Alumni Association

For VRC Creative Events

Mrs. Carol G. Serafica

Mundo

Cherish

Love

President

Chairman and CEO

May 3, 2021

May 3, 2021

C.

del

FOOD PACKAGES
Set A for Lunch and Merienda |P300 per head x 500 guests = P150,000
Set B for Dinner and Snacks
Menu A
DINNER
Mixed Rice
Beef Steak
Chopsuey
Fish Fillet
Roasted Chicken
Pork Sinigang
Milk Tea

P200 per head x 500 guests = P100,000

Menu B
Plain Rice
Pork Barbeque
Laing
Calamares
Fried Chicken
Pork Nilaga
Iced Tea

Snacks..
Nacho Chips
Cracker Nuts
Clubhouse
Clubhouse
Softdrink
Softdrink

A. VENUE RENTAL: P50,000 Net price for 200 seating capacity

B. PROGRAM, SOUVENIR AND AWARDS COSTING:
20 awardees for Plaque of Recognition: P500 x 20 = P10,000
500 Souvenir Magazine P50 x 500 = P10,000
Photo booth Rentals = P10,000
Emcee Service fee = P5,500
Alumni ID Card: P250 x 500 = 125,000
Discounted Talent fee for Lasallian OPM Artists: P15,000 x 3
=P45,000
Token, Plaque, Lasallian Jacket for Keynote speaker = P1,000

PRICE/S SUMMARY @ 500 pax

Particulars

Cost Allocation
Program A
Program B
Food
120,000
70,000
Venue
20,000
20,000
Event and Materials
206,500
206,500
Service Charge (10 %)
37,650
32,650
CF (20%)
75,300
65,300
Sub Total
489,450
424,450
Add: 12% Sales Tax
58,734
50,934
Grand Total
P548,184
P475,384

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