MONTHLY PROGRESS REVIEW REPORT ( MPRR )

1. GENERAL

Page - 01

Proposed Administration Building, Hambantota Port

Development Project, Hambantota

Project Name
Contract Number

Project Code

Report submission date

Report ( month ending )

31/May/10

Monthly meeting on

2. PROJECT DATA
Employer

Sri Lanka Ports Authority

Consultant / Engineer

Sri Lanka Ports Authority

Maga PM / SM

Mr.P.A.S Piyawickrama.

Brief description of the

Project

Construction of 15 Storeyed Building with 200ft Height and Total floor area 100,000ft 2

3. CONTRACT DATA
Original
Contract value Rs.

###

Commencement date

11/Nov/09
Original

Completion date

Revised

Expected at completion - with escalation / adjustments

831,426,135.51

784,364,278.78

Contract Type
Revised Approved

Measure & Pay

Revised /
Expected

Extension of time ( EOT )

11/Nov/11

11/Nov/11

Up to ( date)

Contract period ( months )

24

18

Requested

Contract period elapsed

Approved

Remaining period ( months)

17

11

Remaining period ( % )

71%

61%

( up to the date of this report )

Balance Work

Remarks :

4. FINANCIAL DATA
Cost surplus /overrun

CURRENT

Up to ( date )

Rs.

AT COMPLETION

Rs.

Budgeted

31/May/10

(12,940,956.51)

-2%

Budgeted

59,401,368.71

Actual

31/May/10

23,873,070.55

3%

Expected

95,000,000.00

5. PROGRESS DATA
Up to

Value of work done

5/31/2010
PLANNED
Rs.
%
107,876,221.31
13.8%

Add: Price escalation

%
12.1%

827,076.45

Total

107,876,221.31

Balance work (Excluding

price escalation )

676,488,057.47

Reasons for lead / lag

ACTUAL
Rs.
94,647,646.12
95,474,722.57

86.2%

689,716,632.66

87.9%

Reasons for lead / lag

Page - 01

235 M
23/Jun/10
26/Jun/10

area 100,000ft 2

with escalation / adjustments

ension of time ( EOT )

No. of days

87.9%

AT COMPLETION

%
8%
12%

Lead / Lag
-13,228,575.19

-1.69%

MPRR Continued .

Page - 02

Project : Proposed Administration Building, Hambantota Port Development Project, Hambantota

Progress data up to the submission of this report

23/Jun/10

6. PROJECT FINANCIAL DATA

Advance payment received Rs.
Advance - balance outstanding Rs.

78,400,000.00 Accumulated Retention sum Rs.

- Up to certified IPC No
Time for certification ( Days )
Time for payment
( Days )

Payment terms as per the contract:

BILLS CERTIFIED / RECEIVED & RECEIVABLE

IPC No:

Amount submitted

Date

Amount certified

Date

Rs.
Amount Received

Date

Bal. to be received

Total

SUBMITTED BILLS TO BE CERTIFIED

IPC No:
IPC No:01
IPC No:02
IPC No:03
IPC No:04

work done up to
28/Feb/10
31/Mar/10
30/Apr/10
31/May/10

Submitted date
22/Mar/10
29/Apr/10
26/May/10
22/Jun/10

PC due date

Total

Amount
48,476,509.02
22,198,754.72
7,776,170.16
15,518,197.93
93,969,631.83

BILLS TO BE SUBMITTED
IPC No:

work done up to

date to be submitted

PC due date

Amount

Total

DETAILS OF PENDING CLAIMS / VARIATION ORDERS / UNCLAIMED WORKS

Description

Total

Submitted date

Date to be submitted

Amount (Rs.)

MPRR Continued .
Project :
Progress data up to

Page - 03
Proposed Administration Building, Hambantota Port Development
23/Jun/10

7. PROJECT RESOURCES AVAILABLE / REQUIRED / RELEASE

PERSONNEL ( Staff / Workers / Sub Contracts )
Category
Project Director/Coord./GM/AGM
Project Manager /Deputy managers

Project Architect
Site Managers
Planning Engineers
Quality Assurance Engineers
Materials / Elec. / Mech.Engineers

Total
AVAILABLE
requirement
as per
BOQ/Budge Maga Sub
Total
Con.
t

1
1

1
1

1
1
1
2

Site Engineers
Assistant Engineers
Engineering Assistants
Surveyors
Technical officers
Lab technicians
Electricians
Plumbers
Forman
Supervisors
Quantity Surveyors
Draughtsman
Safety & Environment officers
Accounts & Admin staff
Store staff
Drivers
Operators
Mechanics
Security
Watchers
Cook
Masons
Carpenters
Bar benders
Riggers
Helpers
Laborers

1
30
25
25
8
40
25

1
4
3
1
1
19
22

Total

212

83

1
3
1
6
5
4
3
2
1
1
3
2
8
4
1
6

4
4
3
2
1
0
2
2
7
2
1
4

17
19
37
77

1
1
2
4
4
3
2
1
2
2
7
2
1
4
1
4
20
20
1
56
22
160

Can be
Released

REQUIRED
Maga

Sub
Con.

Total

1
-

Total

MPRR Continued .
Project :
Progress data up to

Page - 04
Proposed Administration Building, Hambantota Port Development Pr
23/Jun/10

8. PROJECT RESOURCES AVAILABLE / REQUIRED / RELEASE

PLANT / MACHINERY / EQUIPMENT / VEHICLE

Category

Total
Can be
REQUIRED
requirement AVAILABLE
Released
as per
BOQ /
Maga Hired Total Capacity Maga Hired Total
Total
Budget

Batching Plant

Crane Mobile at yard

Tower Crane

Tractor

Light Vehicle

Wheel Loader

Water Bowser

Vibrator/poker

Gas Cutter set

Welding Plant

Bar Cutter/Bar Bender

Air Compressor

Water Pumps 4",2"

Submersible Pump (2")

Generator at Site

Hoist

Truck Mixer

Roller 1 Ton

Excavator

Plate Compactor

Baby Dumper

Rammer

Total

36

29

29

MPRR Continued .
Project :

Page - 05

Proposed Administration Building, Hambantota Port Development Project, Hambantota

Data up to

23/Jun/10

Time Available ( Months )

11

09. Planned & Actual Progress of major BOQ items

Major activities of work

Total BOQ
Qty after
Unit variations if
any
Qty

Trial Pile Testing

Nos.

Piling Works
Pile Cap Excavation
Pile Cap Concreting
Pile Cap Reinforcement
Pile Cap Form work

Planned

Physical progress

Progress

This month

To date

Qty - %

Qty - %

Qty - %

Balance

Required

Remaining per month

Qty - %

Qty - %

2.00

100.00

100.00

###

Nos.

81.00

100.00

100.00

###

m3

585.68

100.00

100.00

m3

385.00

100.00

80.00

10.00

###

30.80

100.00

85.00

10.00

5.00

166.00

100.00

80.00

10.00

###

T
m2

10. Brief description of major activities of work to be done during next month
Item description
Excavation for Retaining wall,sump

Unit
m2

QTY
550.00

Value Rs.

Materials/ Machine/Personnel required

649,550.00

Dewatering

Item

900,000.00

Antitermite treatment

m2

1,108.00

Basement floor rebar work

Ton

24.86

3,314,061.74

Basement floor Form work

503.00

597,081.12

Basement floor Concrete

241.00

4,474,875.95

Retaining wall

186,975.00
6,200,000.00

Column Shaft Up to Ground floor

3,229,634.77

Waterproofing work

1,818,948.95

Total work to be done during this month

21,371,127.53

11. Describe areas of importance in relation to Progress, Health, Safety,CSR

including matters mentioned in the meetings with Consultant / Client .

12.Describe /creative work /cost saving /sp.achievement during the month

MPRR Continued .

Page - 06

ProjeProposed Administration Building, Hambantota Port Development Project, Hambantota

Data up to

23/Jun/10

13. BULK MATERIAL RECONCILIATION REPORT

Ite
m
No.

Description

Cumulative
Total Cumulative Quantity
Required Quantity Received/
Total Total
Balance
Unit as per
Variation
Purchased transferred
QTY QTY
in stock
BOQ /
from
from
Received Billed
Budget Suppliers
Plants /
Sites

cement bulk

Ton

855.59

855.59

22.82

Sand

Cu

844.00

844.00

427.76

Metal

Cu

727.97

727.97

185.85

32 mm

Nos

643.00

643.00

283.00

25 mm

Nos

946.00

946.00

485.00

20 mm

Nos

1509.00

1509.00

1285.00

16 mm

Nos

1610.00

1610.00

1112.00

12 mm

Nos

383.00

383.00

56.00

10 mm

Nos

2424.00

2424.00

1050.00

Plywood (12mm) Nos

310.00

310.00

150.00

Steel

Timber (2''x4'')

Ft

8969.00

8969.00

395.00

Timber (2''x2'')

Ft

24070.00

24070.00

15000.00

REASONS FOR VARIATION

Item Description

Reasons

MPRR Continued .

Page - 07

Project Proposed Administration Building, Hambantota Port Development Project, Hambantota

Up to 31/May/10

14. Planned value of work vs. Actual value of work done

Ref:

Planned Value of Work

Monthly Rs.
Cumulative Rs.

Month

Actual Value of Work Done

Monthly Rs.
Cumulative Rs.

Nov-09

12,638,517.08

12,638,517.08

0.00

0.00

12,638,517.08

Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Jul-10
Aug-10
Sep-10
Oct-10
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11

4,870,800.00
11,970,433.13
21,546,779.63
20,063,207.25
13,235,478.32
23,551,005.90
24,518,264.71
44,006,946.87
42,686,560.48
50,239,104.60
58,216,419.74
63,118,394.89
29,413,409.59
41,588,224.09
49,024,591.73
140,930,532.19
119,013,523.75
13,732,090.21

17,509,317.08
29,479,750.21
51,026,529.84
71,089,737.09
84,325,215.41
107,876,221.31
132,394,486.02
176,401,432.89
219,087,993.37
269,327,097.97
327,543,517.71
390,661,912.60
420,075,322.19
461,663,546.28
510,688,138.01
651,618,670.20
770,632,193.95
784,364,284.16

0.00
0.00
50,245,717.74
23,381,974.11
6,651,783.40
14,368,170.87

0.00
0.00
50,245,717.74
73,627,691.85
80,279,475.25
94,647,646.12

17,509,317.08
29,479,750.21
780,812.10
(2,537,954.76)
4,045,740.16
13,228,575.19

15. PROGRESS CHART ( PLANNED VS ACTUAL )

900,000,000.00
800,000,000.00
700,000,000.00
600,000,000.00
500,000,000.00
400,000,000.00
300,000,000.00
200,000,000.00
100,000,000.00

Planned Value of Work

M ay-11

M ar-11

Jan-11

Nov-10

Sep-10

Jul-10

May-10

Mar-10

Jan-10

0.00
Nov-09

Rs.

Cumulative
Variance ( Rs)

Actual
Month

Value of Work Done

MPRR Continued .

Page - 08

Project : Proposed Administration Building, Hambantota Port Development Project, Hambantota

Up to

31/May/10

16. Budgeted Cash flow vs. Actual Cash flow

Ref

Month

Budgeted Cash flow ( Rs)

Cumulative Rs.

Cumulative Rs.

Budgeted Cash in
78,400,000.00
88,370,385.69
92,212,905.69
101,656,247.38
118,654,262.42
134,481,903.69
144,923,225.48
163,502,352.36
182,844,538.97
217,561,130.39
251,236,083.66
290,869,155.07
336,795,441.76
386,588,842.17
409,792,754.18
442,601,242.07
481,276,197.77
592,454,728.72
693,568,974.55
745,146,069.68
784,364,283.62

Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Jul-10
Aug-10
Sep-10
Oct-10
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11
Jul-11

Actual Cash flow ( Rs)

Cumulative Rs.

Budgeted Cash out Budgeted Net flow

9,330,388.87
69,069,611.13
19,450,656.02
68,919,729.67
38,203,405.34
54,009,500.35
59,357,521.83
42,298,725.55
81,672,196.52
36,982,065.90
94,906,969.55
39,574,934.14
120,817,177.82
24,106,047.66
147,050,271.30
16,452,081.06
188,868,109.75
-6,023,570.78
226,303,334.62
-8,742,204.23
268,931,097.00
-17,695,013.34
316,461,995.89
-25,592,840.82
368,409,419.74
-31,613,977.98
397,293,270.25
-10,704,428.08
451,936,151.26
-42,143,397.08
504,306,261.44
-61,705,019.37
586,985,662.04
-105,709,464.27
655,510,550.93
-63,055,822.21
666,539,024.85
27,029,949.70
78,607,044.83
117,825,258.77

Cumulative Rs.

Cumulative Rs.

Variance ( Rs)

Actual Cash in

Actual Cash out

78,400,000.00
78,400,000.00
78,400,000.00
78,400,000.00
78,400,000.00

22,969,320.82
37,547,967.07
47,876,821.26
57,093,642.49
70,774,575.57

Actual Net flow

0.00
0.00
55,430,679.18
40,852,032.93
30,523,178.74
21,306,357.51
7,625,424.43

17. CASH FLOW CHART ( BUDGETED VS ACTUAL )

1,000,000,000.00

800,000,000.00

600,000,000.00

Rs.

400,000,000.00

200,000,000.00

0.00

Budgeted Cash in

Budgeted Net flow

Jul-11

Jun-11

Apr-11

May-11

Mar-11

Jan-11

Feb-11

Dec-10

Nov-10

Sep-10

Oct-10

Jul-10

Budgeted Cash out

Aug-10

Jun-10

Apr-10

May-10

Mar-10

Jan-10

Feb-10

Dec-09

Nov-09

-200,000,000.00

Month
Actual

Cash in

Actual Cash out

Actual Net flow

MPRR Continued .
Project:

Page - 09

Proposed Administration Building, Hambantota Port Development Project, Hambantota

31/May/10

Progress data up to

18. UNIT COST OF MAJOR ACTIVITIES

UNIT RATE
( with price escalations )

QUANTITY

Work item

Unit

BOQ

Work done

Total QTY

QTY

Initial BOQ
Rate

BOQ

Budgeted

Current

Variance

Rate

Rate

Rate

Rs.

Site office

2,164,589.87

Labour accommodation No 01

761,109.20

Labour accommodation No 02

607,230.55

Stores

342,789.33

Canteen

335,884.80

Curing tank

21,639.63

Temporary fence

994,906.54

Driver Accommodation

176,753.65

Security huts

31,203.25

Labor toilets

97,749.03

Main gate

147,914.44

Pilling work

47,023,216.54

Excavation Up to Basement

m3

2,677.17

892.00

1,403.04

786.71

778.00

Concrete Work Up to Basement

m3

867.03

63.26

18,567.95

12,309.00

12,295.70

Reinfocement work

691.64

6.05

133,309.91

105,170.00

104,140.00

Form work

m2

29,666.45

91.09

1,187.04

760.00

650.00

Earth work Supporting system

m2

2,330.00

571.00

9,180.00

5,075.00

4,200.48

19. CUMULATIVE COST BREAKDOWN

Item

Up to last month

This month

Cumulative up to end of this

month

Month

Apr-10

May-10

May-10

Value of work done

( A ) Preliminaries

80,279,475.25

94,647,646.12

80,279,475.25
% to value of
work done

Budgeted %
0.00%

12,384,698.18

3,638,082.32

16,022,780.50

19.96%

Staff

1,757,838.22

578,005.42

2,335,843.64

2.91%

Workers

2,036,528.62

648,314.38

2,684,843.00

3.34%

( B ) Manpower Cost

Labour subcontract
Total
( C ) Material Cost

80,410.63

531,448.28

611,858.91

0.76%

3,874,777.47

1,757,768.08

5,632,545.55

7.02%

34,036,019.83

6,714,749.83

40,750,769.66

50.8%

1,944,647.50

788,991.50

2,733,639.00

3.4%

0.00%

( D ) Machine/ Vehicle Cost

Company
Hired
Total

1,944,647.50

788,991.50

( E ) Site Overhead
( F ) H/O Overhead 6%
TOTAL COST ( Rs. )

2,733,639.00
-

0.0%
3%

0.00%

0.0%

4,853,499.51

874,983.84

5,728,483.35

7.1%

57,093,642.49

13,774,575.57

70,868,218.06

88.28%

0.00%

6050
7000
5500
5500
7000
4650
5600
4500
6900
52700

300mm
2.4

600mm
3.458
3.486
1.752
8.696
2.01
17.48

900mm
2.464
2.01
4.95

13150
27000
42500
20000

77.76
17.48
4.95
8

5000

51.38

1,022,544.00
471,960.00
210,375.00
160,000.00
256,900.00
2,121,779.00