GEORGIA DIVISION OF FAMILY AND CHILDREN SERVICES

CHILD WELFARE POLICY MANUAL

Chapter:

Interstate Compact on the

Placement of Children

Policy Title:

ICPC Placement Supervision

Policy
Number:

15.5

Effective
Date:

February 2015

Previous
Policy #:

1010.6

CODES/REFERENCES
O.C.G.A. 39-4, Interstate Compact on the Placement of Children
ICPC Regulation 11, Responsibility of States to Supervise Children
REQUIREMENTS
The Division of Family and Children Services (DFCS) shall provide supervision for
children placed into Georgia pursuant to an approved Interstate Compact on the
Placement of Children (ICPC) request, if supervision is requested by the sending state,
and:
1. The sending agency is a public child placing agency;
2. Georgia DFCS completed the home study for placement of the child; and
3. The childs placement is not in a residential treatment center or a group home.
When Georgia is the receiving state, the assigned Social Services Case Manager
(SSCM) shall be responsible for supervising ICPC placements in the same manner as
any other placement.
When Georgia is the sending state, the assigned SSCM is responsible for receiving
written supervisory (progress) reports from the out-of-state agency at least once every
ninety (90) days. These progress reports are to ensure the safety and well-being needs
of the child(ren) are continually assessed in the receiving state unless and until:
1. Authorization is received for the transfer of legal custody to the relative, adoptive
home or foster home providing for the childs care;
2. Georgia DFCS is relieved of legal custody and responsibility for supervision of
the child by the Juvenile Court exercising jurisdiction.
NOTE: If progress reports from the other state are not received, the Georgia ICPC
Administrator should be contacted for assistance.
PROCEDURES
Supervision of Children Placed into Georgia
Supervision shall begin when the child is placed in Georgia pursuant to an approved
home evaluation, approval or provisional approval of the placement and the Georgia
ICPC Administrator has received an ICPC form Interstate Compact Report on Childs
Placement Status (ICPC-100B) from the sending state indicating the date of the childs
placement. Supervision can and should begin prior to receipt of the Interstate Compact
Report on Childs Placement Status (ICPC-100B) if the Georgia ICPC Administrator has
been informed by other means that the child has been placed pursuant to an approved
placement.
1. Supervision shall continue until any of the following conditions apply:
a. The child reaches the age of majority or is legally emancipated;
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b. The childs adoption is finalized;

c. Legal custody of the child is granted to a caregiver or a parent and
jurisdiction is terminated by the sending state;
d. The child no longer resides at the home approved for placement of the
child subject to the approved ICPC home study request;
e. Jurisdiction over the child is terminated by the sending state;
f. Legal guardianship of the child is granted to the childs caregiver; or
g. The sending state requests in writing that supervision be discontinued,
and the Georgia County DFCS office and Georgia ICPC Administrator
concur.
NOTE: Supervision of a child in Georgia may continue, notwithstanding the occurrence
of one of the events listed above, by mutual agreement of the sending state and Georgia
ICPC State Offices.
2. Supervision shall include the following components and occur as outlined:
a. Face-to-face visits with the child by the assigned SSCM at least once each
month and beginning no later than 30 days from the date on which the child is
placed or 30 days from the date on which the Georgia ICPC Administrator is
notified of the childs placement, if notification occurs after placement has
occurred;
b. A majority of the required visits shall occur in the childs home;
c. The purpose of face-to-face visits is to help ensure the on-going safety and
well-being of the child and to gather relevant information to include in written
reports provided to the child welfare agency in the sending state who
exercises legal authority for the child(ren) subject to the ICPC case;
d. If significant issues of concern are identified during a face-to-face visit or at
any time during a childs placement, the SSCM providing supervision shall
promptly notify the assigned Georgia ICPC Administrator who in turn shall
notify the sending state ICPC Compact Administrator in writing;
e. Assist the sending state in locating appropriate resources for the child and/or
the placement resource;
f. Provide written notification to the sending states ICPC Office of any unmet
needs of a child placed in Georgia.

Providing a Written Supervision Report for Children Placed into Georgia

1. A written supervision report shall be completed by the SSCM providing
supervision and uploaded to Georgia SHINES External documentation at least
once every ninety (90) days following the date of the receipt of the Interstate
Compact Report on Childs Placement Status (ICPC-100B) requesting
supervision. Following uploading the supervision report to Georgia SHINES
External Documentation the SSCM will send notification of the report via email to
the assigned Georgia ICPC Administrator and ICPC@dhr.state.ga.us. The
Georgia ICPC Administrator will retrieve the report from Georgia SHINES
External Documentation and forward to the sending states ICPC Compact
Administrator. More frequent reporting may be provided if agreed to by the
SSCM providing supervision and approved by the Supervisor and Georgia ICPC
Administrator.
2. At a minimum, supervision reports sent to the sending state ICPC Compact
Administrator shall include the following:
a. Date and location of each face-to-face contact with the child since the last
supervision report was completed;
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b. A summary of the childs current circumstances, including a statement

regarding the ongoing safety and well-being of the child;
c. A statement of the childs school attendance and a summary of the childs
academic performance along with copies of any available report cards,
education-related evaluations or Individual Education Plan (IEP)
documents;
d. A summary of the childs current health status, including mental health, the
dates of any health-related appointments that have occurred since the last
supervision report was completed, the identity of any health providers
seen, and copies of any available health-related evaluations, reports or
other pertinent records;
e. An assessment of the current placement and caregivers (e.g., physical
condition of the home, caregivers commitment to child, current status of
caregiver and family, any changes in family composition, health, financial
situation, work, legal involvement, social relationships, child care
arrangements, etc.);
f. A description of any unmet needs and any recommendations for meeting
identified needs;
g. If applicable, the supervising SSCMs recommendation regarding
continuation of the placement, return of legal custody to a parent or
parents with whom the child is residing and termination of the sending
states jurisdiction, finalization of adoption by the childs current caregivers
or the granting of legal guardianship to the childs current caregivers.
Child Maltreatment Reports for Children Placed in Georgia
The County DFCS office responsible for providing placement supervision shall respond
to any report of child maltreatment for a child placed in Georgia in the same manner as it
would to a report of child maltreatment for any other child residing in Georgia.
1. When a report of child maltreatment is received in a County office:
a. The DFCS County Liaison shall immediately send notification of the report
via email to the assigned Georgia ICPC Administrator and
ICPC@dhr.state.ga.us;
b. The Georgia ICPC Administrator shall promptly notify the ICPC
Administrator in the sending state of any report of child maltreatment of a
child placed in Georgia pursuant to an approved placement, regardless of
whether or not the report is substantiated.
2. If it is determined that a child shall be removed from the placement in order to
ensure their safety, and it is not possible for the child placing agency in the
sending state to move the child at the time that the determination is made by
Georgia, the sending state shall authorize the child to be moved or an
emergency request shall be made to juvenile court. The child shall be placed
with a Georgia placement resource pending the sending state making the
appropriate arrangements to retrieve the child The Georgia ICPC Administrator
shall promptly notify the sending state when a child is moved to another home or
other substitute care facility.
3. It is the responsibility of the public child placing agency in the sending state to:
a. Take action to ensure the ongoing safety of a child placed in Georgia
pursuant to an approved placement, including return of the child to the
sending state as soon as possible when return is requested by the
Georgia ICPC Administrator;
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b. Take timely action to relieve Georgia of any financial burden that Georgia
has incurred as a result of placing a child into substitute care after
removing the child from an unsafe placement in which the child was
previously placed by the public child placing agency in the sending state.

Supervision of Children Placed in Other States by Georgia

1. The County SSCM shall request that supervision begin when:
a. The child is placed in the receiving state pursuant to an approved home
evaluation, approval or provisional approval of the placement and the
Georgia ICPC Administrator has sent the Interstate Compact Report on
Childs Placement Status (ICPC-100B) to the receiving state indicating the
date of the childs placement.
b. Supervision can and should begin prior to receipt of the Interstate
Compact Report on Childs Placement Status (ICPC-100B) if the receiving
state ICPC Compact Administrator has been informed by other means that
the child has been placed pursuant to an approved placement.
c. Supervision shall continue until any of the following conditions apply:
i. The child reaches the age of majority or is legally emancipated;
ii. The childs adoption is finalized;
iii. Legal custody of the child is granted to a caregiver or a parent and
jurisdiction is terminated by the sending state;
iv. The child no longer resides at the home approved for placement of
the child subject to the approved ICPC home study request;
v. Jurisdiction over the child is terminated by the Georgia Juvenile
Court exercising jurisdiction and venue;
vi. Legal guardianship of the child is granted to the childs caregiver in
the receiving state; or
vii. The receiving state requests in writing that supervision be
discontinued, and the Georgia County DFCS office and Georgia
ICPC Administrator concur.
NOTE: Supervision of a Georgia child in the receiving state may continue,
notwithstanding the occurrence of one of the events listed above, by
mutual agreement of the receiving state and Georgia ICPC Compact
offices.

Requesting Supervision for Children from Georgia Placed in Other States

The request for supervision shall be accompanied by a completed Interstate Compact
Report on Childs Placement Status (ICPC-100B) and shall include requests for:
1. Face-to-face visits with the child at least once each month, beginning no later
than 30 days from the date on which the child is placed, or 30 days from the date
on which the Georgia ICPC Administrator notified the receiving state of the
childs placement, if notification occurs after placement has occurred;
2. A majority of the required visits occur in the childs resource home;
3. Significant issues of concern that are identified during a face-to-face visit or at
any time during a childs placement are promptly reported to the assigned
Georgia ICPC Administrator and County DFCS SSCM;
4. Written reports to be sent to the Georgia ICPC Administrator for forwarding to the
county DFCS SSCM at least once every ninety (90) days following the date of
the receipt of the Interstate Compact Report on Childs Placement Status (ICPC Page 4 of 5

100B) requesting supervision. More frequent reporting may be requested if

agreed to by the receiving state ICPC Compact Administrator. At a minimum,
supervisory reports received by the Georgia ICPC Administrator shall include the
following:
a. Date and location of each face-to-face contact with the child since the last
supervision report was completed;
b. A summary of the childs current circumstances, including a statement
regarding the ongoing safety and well-being of the child;
c. When applicable, a statement of the childs school attendance and a
summary of the childs academic performance along with copies of any
available report cards, education-related evaluations or Individualized
Education Plan (IEP) documents;
d. A summary of the childs current health status, including mental health, the
dates of any health-related appointments that have occurred since the last
supervision report was completed, the identity of any health providers
seen, and copies of any available health-related evaluations, reports or
other pertinent records;
e. An assessment of the current placement and caregivers (e.g., physical
condition of the home, caregivers commitment to child, child care
arrangements, current status of caregiver and family, any changes in
family composition, health, financial situation, work, legal involvement,
social relationships, etc.);
f. A description of any unmet needs and any recommendations for meeting
identified needs;
g. If applicable, the supervising caseworkers recommendation regarding
continuation of the placement, return of legal custody to a parent or
parents with whom the child is residing and termination of jurisdiction,
finalization of adoption by the childs current caregivers or the granting of
legal guardianship to the childs current caregivers.
When placing a child in another state, the County DFCS office shall be responsible for:
1. Case planning;
2. The childs ongoing safety and well-being needs and meeting any identified
needs of the child that are not being met by other available means;
3. Assisting in locating appropriate resources for the child and/or the placement
resource.
PRACTICE GUIDANCE
N/A
FORMS AND TOOLS
Association of Administrators of the Interstate Compact on the Placement of Children
ICPC Articles
Association of Administrators of the Interstate Compact on the Placement of Children
ICPC Regulations
Interstate Compact Report on Childs Placement Status (ICPC-100B)
Interstate Compact Report on Childs Placement Status - Instructions (ICPC-100B-I)

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