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Open tendering is the preferred competitive public procurement method used for
acquiring goods, services and infrastructure works. It is executed in accordance
with established procedures set out in the procurement guidelines and detailed in
the standard bidding documents.
Open tendering is also known as open competitive bidding, open competition or
open solicitation, and the procurement notices used to call for bids for these
requirements are identified as: Invitation for Bids or Invitation to Tender.
The fundamental requirements of open tendering are that they should:
Local: the tender notice is published in all appropriate media but only in the
country in which the action is being carried out.
Under the open procedure, any natural or legal person wishing to tender receives
upon request the tender dossier, in accordance with the procedures laid down in the
procurement notice.
Publication of the tender notice. The tender notice shall specify at least the rules
governing the lodging/submission and presentation of tenders, the exclusion, selection and
award criteria, and set out the technical specifications.
Make the tender dossier available to interested subjects. The instruction of the tender
dossier must indicate at least the following:
1 - The type of contract (i.e. Supplies).
2 - The selection and awarding criteria.
3
Establish clear selection and award criteria. If an evaluation grid is established it
should be included in the tender dossier.
Opening session and evaluation. When the tenders received are examined, the contract is
awarded by conducting the selection procedure (i.e. verification of the eligibility and of
the financial, economic, technical and professional capacity of tenderers) and the
procurement procedure (i.e. comparison of tenders), in accordance with the selection and
award criteria. No negotiation is allowed.
Awarding of the contract: preparation of the contract award notice and letter for
the unsuccessful tenders
Signature of the contract, using the contract included in the tender dossier