Dealer Business Management

New Vehicle Sales from Stock

Dealer Business Management

User Manual
New Vehicle Sales from Stock

Dealer Business Management

New Vehicle Sales from Stock

Document Change Control

Release

Description

Created by

Date

1.0

Initial

19/07/2011

1.1

Process
Changes
Temporary
Manual
Revised
Revised

Veerabhaska
r
Veerabhaska
r
Uday
Uday
Syam

17/12/2011
14/01/2012

1.2
2.0
2.1

Sl. No.

Description

Reviewed
by

Date

27/09/2011
04/10/2011

Glossary
Full Form

CRM

DBM

Customer Relationship
Management
Dealer Business Management

OEM
SD
FI & CO
MM
HR
SO
DO
PDI

Original Equipment Manufacturer

Sales and Distribution
Financial and Controlling
Materials Management
Human Resources
Sales Order
Delivery Order
Pre-Delivery Inspection

3
4
5
6
7
8
9
10

Icon

Meaning
Caution
Example
Note
Recommendation
Syntax
Information

Approve
d by

Date

Dealer Business Management

New Vehicle Sales from Stock

Prerequisites
a)
b)
c)
d)

Lead and Opportunity process is already carried out in SAP-CRM

Customer Master is available in SAP-DBM.
Customer Master is validated and found to be correct.
Vehicle master is available and the vehicle is ready for sale.

Process Flow

LEGEND
SAP
Manual

Dealer Business Management

New Vehicle Sales from Stock

Procedure
The quotation which has been created in CRM is now moved to DBM to
make a corresponding vehicle order.
1. Give the transaction code ZQNO and press ENTER. Following screen will be
displayed. Click on

execute.

1.1. The list of quotations and corresponding orders will be displayed. Copy down
the DBM order number for that CRM quotation. [Example:Here it is CRM Quotation:
20000409 DBM Order: 1916]

Dealer Business Management

New Vehicle Sales from Stock

2. After noting down the DBM order number, execute the t-code ZPRINT and choose
. Key in the quote number and click on
Execute button or hit F8
button to print a copy of the quotation as indicated below;

Quotation_1916

3. Create a Vehicle Sales Order with reference to the Quotation created.

SAP menu

SAP Easy Access Logistics Logistics Execution Dealer

Business Management Order processing Copy Order

Transaction code

/DBM/ORDER05

3.1 Hit Enter

key to continue copying, a screen as shown below is
displayed and select ZLVO LCV Vehicle Order from the list.

Dealer Business Management

New Vehicle Sales from Stock

3.2 After selecting the Order Type, click on

pops up.

3.3 Click on
Model Sales Order.

copy button. The Memo Pad

button on the Memo Pad to proceed with the Vehicle

4. Vehicle Sales Order screen is displayed as shown below.

Dealer Business Management

New Vehicle Sales from Stock

4.1 Click on
tab in the Sales Order and then click on the item to
view the item level pricing details as shown on the below screen.

4.2 Click on

save button or press Ctrl + S to save the Vehicle Sales

Order.
Order 1925 was saved

Dealer Business Management

New Vehicle Sales from Stock

5. Add financier and insurance details.

5.1 Click on
section.

Header tab go to partner

5.2

Select FINANCIER from the partner function drop down list and select
the respective financier id from the values in the partner field.

5.3

Similarly select INSURER from the partner function drop down list and
select respective insurer ID from the partner field.

Dealer Business Management

New Vehicle Sales from Stock

5.4 Similarly if the customer paying entire marginal money without any financier or
insurer then for FINANCIER func. Select CASH AND CARRY where as for
INSURER func. Select SELF.

Dealer Business Management

New Vehicle Sales from Stock

5.5 Enter the relevant DO number in the DO. Number field of Header screen.

5.6 If the vehicle is funded by the customer himself, then enter CC in DO. Number
field.

6. Create a down payment request if applicable.

6.1 Click on the
displayed screen pops up

Down Payment List button. The below

Dealer Business Management

New Vehicle Sales from Stock

6.2 On the above shown screen click on

Create icon in-order to create a
down payment request. Enter the amount to be received as advance in the
amount field and select the tax code A0 from the tax code list

6.3 After entering the tax code and the amount click on
to continue with order processing.

Copy button

Down Payment Request 1400000064 is now successfully created.

Dealer Business Management

New Vehicle Sales from Stock

6. Receive down payment against the down payment created using Cash Desk
Processing Refer ANNEXURE I.
7. On the Vehicle Sales Order Screen click on EVENT button and then click on the
PROFORMA_BILLING event as shown in the below picture.

8.

After

saving

the

document,

execute

the

tcode

ZPRINT

and

choose

Key in the quote number and click on

Execute button or hit
F8 button to print a copy of the proforma invoice as indicated below;

Proforma_Invoice

9. After generating the proforma invoice, click on

Sales Order screen to check the availability of vehicle.

button in the Vehicle

On the Vehicle Search screen, key in the Internal Number of the Vehicle and/or the
Chassis Number of the equipment if known in the corresponding fields and clik on
Vehicle Search button

Dealer Business Management

9.1 Highlight the available vehicle and click on

assign the vehicle.

New Vehicle Sales from Stock

button to

The vehicle is now tagged to the customer and the vehicle details reflects in
the Sales Order

Dealer Business Management

New Vehicle Sales from Stock

10. Click on
button to Post Goods Issue. A screen pops-up with the
order, vehicle and price details.

10.1 Hit

Enter Key or click on

to execute goods movement.

10.2 In the order screen click on partner. Add FINANCIER if any and its
corresponding ID as shown below.

Dealer Business Management

New Vehicle Sales from Stock

The Create Billing button appears on the order screen only when goods
movement is carried out.

11. Click on

button to generate the customer invoice.

End Customer billing document 90000697 is generated.

Click on
or click on the Menu Go to Document Flow display the
document flow of the document as shown in the below screen.

Upon creating the billing document, the Accounting document is automatically

generated.

Dealer Business Management

New Vehicle Sales from Stock

In-order to view any document in the document flow, highlight the document
by selecting it and click on

Display Document button.

12. After invoicing the customer take a hard copy of the invoice to issue the same
to the end customer using

button in the ZPRINT transaction code.

Sample copy of the Invoice is attached below for reference.

Tax_Invoice

13. Once the customer is invoiced, receive payment from the customer using Cash
Desk Processing. Refer ANNEXURE I for details.

Dealer Business Management

New Vehicle Sales from Stock

ANNEXURE I
1. Open the cash desk.
SAP menu
Transaction code

SAP Easy Access Logistics Logistics Execution Dealer

Business Management Cash Desk Processing Cash Desk
/DBM/CASHDESK

2. Enter the customer number in the field as indicated in the below image and hit
enter, the open items of that particular customer is displayed.

2.1 Select the open item that you wish to process and click on the
button to copy the details on the right pane of the window.
2.2 Select the correct Profit Center from the list or key in the profit center
number in the appropriate field, enter the amount in the Amount field,
choose the Payment Type and enter relevant text in the Doc. Header
Text field if required.
2.3 Once all the above said activities are carried out, click on
Post
button to post the document. The posting is done successfully and a
posting document is generated for the same as shown below.