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Training on the

General Instructions
For
theand Local Elections
May 10, 2010
National

BEIs on Testing and Sealing and
On Election Day in connection with
the May 13, 2013 National and
Local Elections
COMELEC RESO No.
9640

March 31 – April 1,
2013
COMMISSION ON ELECTIONS
PROVINCE OF ILOCOS

BEI (Board of Election Inspectors)
Constitution
BEI COMPOSITION-CHAIRMAN AND TWO MEMBERS
and Appointment
ALL PUBLIC SCHOOL TEACHERS TAKEN FROM A LIST
SUBMITTED BY THE HIGHEST DEPARTMENT OF
EDUCATION
OFFICIAL
WITHIN
CITY/MUNICIPALITY/SCHOOL DISTRICT, PREFERENCE
TO TEACHERS:
i. TO THOSE WITH PERMANENT APPOINTMENT
ii.
WHO
SERVED
IN
THE
IMMEDIATELY
WhenPRECEEDING
NOT POSSIBLE:
private
school
teachers,
civil service employees,
NATIONAL
AND
LOCAL ELECTIONS
or registered voters of known probity and
CHAIRMAN
competence (must
may be be
appointed
a public school
teacher)
ONE (1) MEMBER OF THE BEI SHALL BE
AN
INFORMATION
TECHNOLOGY
CAPABLE PERSON AS CERTIFIED
BY
THE DEPARTMENT OF SCIENCE AND
2
TECHNOLOGY (DOST).

QUALIFICATIONS
1. GOOD MORAL CHARACTER AND
IRREPROACHABLE REPUTATION.
2. REGISTERED VOTER OF THE CITY
OR MUNICIPALITY.
3. NEVER BEEN CONVICTED OF ANY
ELECTION OFFENSE OR ANY OTHER
CRIME PUNISHABLE BY MORE THAN
SIX (6) MONTHS OF IMPRISONMENT.
4. HAS NO PENDING CASE AGAINST
HIM FILED IN COMELEC/COURT FOR
ANY ELECTION OFFENSE; AND
5. ABLE TO SPEAK, READ AND
WRITE
3

DISQUALIFICATION RELATIONSHIP WITHIN FOURTH CIVIL DEGREE OF CONSANGUINITY OR AFFINITY  BEI MEMBERS TO CANDIDATES  BEI MEMBERS AMONG THEMSELVES  SPOUSES OF BEI MEMBERS TO CANDIDATES BEI 4 .

DISQUALIFICATION Get the nearest common ancestor 2nd Degree Grand Parent(s) 3rd Degree 1st Degree Parent(s) Uncle(s) Aunt(s) 1st Degree 2 Degree 1st Degree nd Brother/Sister First Cousin 4th Degree 2 Degree nd BEI member 5 .

NOTICE OF DISQUALIFICATION DISQUALIFIED BEI MEMBER SHALL IMMEDIATELY NOTIFY ELECTION OFFICER IN WRITING STATING THE REASON FOR DISQUALIFICATION.  ELECTION OFFICER IMMEDIATELY APPOINTS SUBSTITUTE BASED ON RESERVE LIST OF TEACHERS FAILURE TO NOTIFY DISQUALIFICATION RECOMMENDED BY DEPED.  IS AN ELECTION OFFENSE ! ! ! 6 .

they shall act jointly.  If none is available. any member is ABSENT or a VACANCY exists members present shall call upon the SUBSTITUTE from the roll of substitutes listed by the DepEd to perform the duties of absent member. to temporarily fill up said vacancy until the absent member appears or the vacancy is filled. members 7 . In case there are only two present.TEMPORARY VACANCIES IN THE BEI If at the time of the meeting of the board. the members present shall appoint any NON-PARTISAN REGISTERED VOTER of the precinct not otherwise disqualified.

ARREST OF ABSENT MEMBERS Member/s of BEI presentORDER mayARREST of absent member when the member absented himself with the intention of obstructing performance of duties of BEI. 8 .

THIRD COPY – issued to the chairman and members of BEI. 9 . COPIES OF prior THE toAPPOINTMENT ANDof OATH as BEI members. (A30/A31) shall be distributed as follows: i. AFFIX THEIR SIGNATURES and IMPRINTS of their right thumbs on the OATH of Office before the Election Officer their assumption office 3. FIRST COPY – retained by EO for his file. ii. ACCOMPLISH THE OATH OF OFFICE (A30) in three (3) copies 2.APPOINTMENT AND OATH OF THE BEI MEMBERS BEI members shall: 1. SECOND COPY – retained by EO to be attached to the payroll for payment of honorarium of BEI. iii.

10 . CONSOLIDATING.MINUTES OF VOTING AND COUNTING OF VOTES Board shall enter/record in the MINUTES OF VOTING AND COUNTING OF VOTES (A11): ACT or REQUIRED DATA as they occur or become available during VOTING. COUNTING. Copies of Minutes in sealed envelopes distributed as follows  FIRST COPY to the Election Officer. who shall transmit it to the ERSD in Manila  SECOND COPY to be deposited inside the ballot box for valid ballots. and TRANSMISSION of votes.

nor vote in any issue or question before the BEI 1 – 2 PRECINCT 0 4.SUPPORT STAFF 1. appointed/designated by the election officer. number depends the clustered precincts IN A on CLUSTER as follows: 3 PRECINCT IN A CLUSTER 4 PRECINCT IN A CLUSTER 5 & MORE PRECINCT IN A CLUSTER 11 . cannot participate in the deliberations of the BEI. APPOINTED by BEI in case of absence on election day 2. registered voters in the precinct/clustered precinct where they are assigned 3.

Print the ELECTION RETURNS 4. the election results to the:  City/Municipal Board of Canvassers. accredited citizens arm. 7.  Dominant majority party. MAINTAIN ORDER within the polling place and its premises. dominant minority party. V E E T A M E P O 2. Conduct the VOTING BEI in the polling place. Perform such OTHER FUNCTIONS prescribed by the law or by the rules and regulations promulgated by 12 the Commission. 3.POWERS AND FUNCTIONS OF THE 1. 6. 8. ACT AS DEPUTIES of the Commission in the conduct of the elections. Administer the ELECTRONIC COUNTING of votes. and  Central Server 5. . TRANSMIT VOTES electronically through the PCOS. ENFORCE OBEDIENCE to its lawful order and PROHIBIT the use of camera and cellular phone with camera by the voters.

II. 13 . BOARD acts through the chairman and shall decide by MAJORITY VOTE without delay.PROCEEDINGS OF THE BEI I. BOARD MEETINGS shall be PUBLIC and in POLLING PLACE designated by the Commission.

The voter can only vote for National and Local Elections up to PartyList Representatives Vote in their precinct provided their absence shall not be more than 20 minutes.VOTING PRIVILEGE OF THE MEMBERS OF BEI   Avail of Local Absentee Voting privilege when not registered in the precinct where they are assigned. ONLY ONE BEI MEMBER AT A TIME! 14 .

PROHIBITION AGAINST POLITICAL ACTIVITY BEI MEMBERS SHALL NOT: 1. ENGAGE IN ANY PARTISAN POLITICAL ACTIVITY. TAKE PART IN THE ELECTION. 2. EXCEPT TO DISCHARGE THEIR DUTIES AND TO VOTE 15 .

 FIVE HUNDRED PESOS (P 500.00) PER MEMBER FOR THE TESTING AND SEALING OF MACHINES.000.  SERVICE CREDITS FOR 3 DAYS OF SERVICE (MAY 12.00) PER MEMBER AS ONE-TIME TRANSPORTATION ALLOWANCE. 2013) 16 . 14. 13.  FIVE HUNDRED PESOS (P 500.00) PER MEMBER.HONORARIA AND SERVICE CREDITS OF THE BEI AND DEPED PERSONNEL P BEI CHAIRMAN AND MEMBERS   HONORARIA OF THREE THOUSAND PESOS (P 3.

 HONORARIA OF THREE THOUSAND PESOS (P 3. 2013) SUPPORT STAFF  HONORARIA OF ONE THOUSAND FIVE HUNDRED PESOS (P1.500.00) PER P .000. PRINCIPALS OR SUPERVISORS AS SUPERVISORS FOR TEN CLUSTERED PRECINCTS OR FRACTION THEREOF.00) PER PERSON. 13.  SERVICE CREDITS FOR 3 DAYS OF SERVICE (MAY 12.HONORARIA AND SERVICE CREDITS OF THE BEI AND DEPED PERSONNEL PUBLIC SCHOOLS TEACHERS. 14.

00) for election-related death or injuries that may be sustained by DepEd employees in the performance of election duties.HONORARIA AND SERVICE CREDITS OF THE BEI AND DEPED PERSONNEL Other Benefits:  The Comelec shall allocate the amount of THIRTY MILLION PESOS (P 30.000.000. Provided that in case of death while in the performance of election duties. the heirs of the deceased .

OF DepEd OF(1) NO. AS FOLLOWS: 1 TO 10 11 TO 20 1 1 21 TO 30 2 2 3 3 and so forth using the same ratio . AN ADDITIONAL DEPED SUPERVISOR/OFFICIAL WITHNO.DepED SUPERVISOR  THERE SHALL BE AT LEAST ONE (1) DEPED SUPERVISOR OFFICIAL WITH ONE (1) SUPPORT STAFF FOR EVERY VOTING CENTER  IN CASE OF POLLING CENTERS WITH MORE THAN TEN (10) CLUSTERED PRECINCTS . OF SUPPORT STAFF SHALL BE SUPPORT CLUSTERED SUPERVISOR PRECINCTS OFFICIAL STAFF CONSTITUDED. ONE NO.

THE TWO WATCHERS SHALL SERVE ALTERNATELY. IN EVERY POLLING PLACE. REGISTERED POLITICAL PARTY OR COALITION OF POLITICAL PARTIES DULY REGISTERED WITH THE COMMISSION AND FIELDING CANDIDATES IN THE ELECTION.OFFICIAL WATCHERS OF CANDIDATES. DULY ACCREDITED CITIZEN’S ARM. POLITICAL PARTIES AND OTHER GROUPS WHO ARE ENTITLED TO TWO (2) WATCHERS IN EVERY POLLING PLACE? 1. EACH CANDIDATE 2. 3. .

POLITICAL PARTIES AND OTHER GROUPS CANDIDATES FOR SENATOR. or ARMM REGIONAL LEGISLATIVE ASSEMBLY BELONGING TO THE SAME PARTY OR If. BECAUSE SHALL OF LIMITED SPACE. SANGGUNIANG PANLALAWIGAN OR PANLUNGSOD OR BAYAN.  .COALITION. preference shall be given to the watchers of:  the dominant majority party  dominant minority party  citizen’s arm. BE all COLLECTIVELY watchers in ENTITLEDcannot TO ONEbe (1)accommodated WATCHER the polling place.OFFICIAL WATCHERS OF CANDIDATES. CANDIDATES FOR MEMBER.

OFFICIAL WATCHERS OF CANDIDATES. POLITICAL PARTIES AND OTHER GROUPS Other civil. professional. business. service. youth and any other similar organizations shall be entitled to COLLECTIVELY appoint ONE WATCHER in every polling place. upon prior authority of the .

5.QUALIFICATIONS OF WATCHERS 1. 3. REGISTERED VOTER of the city or municipality comprising the precinct where he is assigned. Has not been CONVICTED BY FINAL JUDGMENT of any election offense or any crime. 2. 4.Not related within the FOURTH CIVIL DEGREE OF CONSANGUINITY OR .Knows how to READ and WRITE Filipino. Of GOOD REPUTATION. English or a local dialect.

organizations or coalitions authorized by the Commission shall SUBMIT to the Election Officers concerned:  names and signatures of their representatives authorized to appoint watchers in the city or municipality. . 2013. registered parties.APPOINTMENT OF WATCHERS NOT LATER THAN APRIL 28. independent candidates.

Deliver their appointments to BEI chairman upon entering the polling place. in such a manner that would distract the proceedings of the BEI. shall. Not speak to any member of the BEI or to any voter. or among themselves. The watchers representing the dominant majority and dominant minority parties and PPCRV.DUTIES OF WATCHERS 1. . 2. affix their signatures and thumbmarks in the ERs. 3.  The chairman shall RECORD the names in the minutes with a notation under their signatures that the watchers are not disqualified. IF AVAILABLE.

if any.RIGHTS OF WATCHERS 1. TAKE NOTE of what they may see or hear. 3. TAKE PHOTOGRAPHS of the :  proceedings and incidents. 2. WITNESS and INFORM themselves of the proceedings of the BEI. during the voting and counting of votes  Printed election NOTE: CANNOT take photographs of ballots in possession of voters. .

RIGHTS OF WATCHERS  File a protest against any irregularity or violation of law which they believe may have been committed by:  the BEI  any BEI member or  any person  Obtain from the BEI a certificate as to the filing of such protest and/or the resolution thereof .

ELECTIONS FORMS AND SUPPLIES  BEIs shall get the forms.  EXCEPT IN CASE EARLY DELIVERY authorized COMELEC OF as by  City/Municipal Treasurers shall distribute the specific forms. 28 . documents and supplies per precinct/ clustered precincts. documents and supplies early in the morning of election day.

Voting and Counting 2 Pieces ENVELOPES A17 – TS . Voting and Counting 2 Pieces A12 .ELECTIONS FORMS AND SUPPLIES SUPPLIES AND MATERIALS FOR TESTING AND SEALING ELECTION FORMS A6 – TS Test Ballots 10 Pieces A9 – TS Manual Election Returns 1 Piece A11 Minute of Testing and Sealing. ERs and other reports 1 Piece Envelope for Minutes of Testing and Sealing.C Paper Seal for PCOS Box 1 Piece For Counted Test Ballots.

FORMS AND SUPPLIES RATE OF DISTRIBUTION     ELECTION FORMS 1 A3 A6 A11 A14 A12 A27 Poster Indicating the clustered precincts’ number Official Ballots Minutes of Voting and Counting of Votes Certificate Paper seals of Receipt of Official Ballots. per voter Set of 2 copies 3 Pieces Pieces 30 Pieces 3 Pieces 30 Pieces 1 Set of 2 Piece       OTHER ENVELOPES A18 OTHER A18-A FORMS A30/A31 A19 A35 A39 A40 For Minutes of Voting and Counting of Votes For Back-up Memory Card.ELECTIONS FORMS AND SUPPLIES A. Per Precinct in a cluster Plastic Seal for the Ballot Box 5 Pieces Bottles Per . FROM CITY/MUNICIPAL TREASURER CEF NO. Half of torn Unused Official Ballots. Other Forms and Supplies by BEI Official Receipt of Election Returns 1 1 75 ENVELOPES FOR VOTING AND COUNTING For Rejected. and Precinct Statistical Report Temporary Appointment For Key of Ballot Box of Chairman/Poll Clerk/ Third Member/ Support Staf Certificate of Challengers or Protest and Decision of the BEI Oath of Voter Challenge for Illegal Acts Oath of Identification of Challenged Voter 6 310 10 10 10 Pieces Pieces Pieces Pieces Pieces Pieces SUPPLIES Seal Locking Security Seal for Printer Cover and Memory Card Ports 2 Pieces Bond Paper (long) 20 Pieces Ballot Secrecy Folder 12 Pieces Thumbprint Taker 1 Pcs. Other Half of Torn Unused Official A15 Ballots A17 For Election Returns   Piece 1 pc. Audit Log. Initialization Report.

a. FROM THE ELECTION OFFICER SUPPLIES 1. The other copy for use by the BEI during the voting 2.ELECTION FORMS AND B. One (1) copy for posting outside the polling place b. Two (2) copies of the Precinct Computerized Voters List (PCVL). One (1) copy of the Election Day Computerized Voters List (EDCVL) .

.ELECTION FORMS AND SUPPLIES 3. Copies of APPOINTMENT and OATH of Office of the BEI and Support (A5 and A5-A) 4. PCVL and EDCVL should all be DULY CERTIFIED by the Election Registration Board.

2. CHECK the different election forms. PLACE the official ballots in a corrugated box provided by the Commission. SIGN a Certificate of Receipt (A14) in three copies. 3.ELECTION FORMS AND SUPPLIES DUTIES OF THE BEI UPON RECEIPT OF THE FORMS AND SUPPLIES 1. documents and supplies and the quantity actually received. DELIVER the original copy to the City/ Municipal . . 4.

ELECTION FORMS AND SUPPLIES Temporary Appointment of Chairman/Poll Clerk/Member (Annex “A”) .

ELECTION FORMS AND SUPPLIES Certificate of Challenge or Protest and Decision of the BEI (Annex “B”) .

ELECTION FORMS AND SUPPLIES Oath of Voter Challenged for Illegal Acts (Annex “C”) .

ELECTION FORMS AND SUPPLIES Oath to Identify a Challenged Voter (Annex “D”) .

TIME AND PLACE OF VOTING MAY 13.DATE. 2013 Sun Mon Tues Wed 1 5 6 12 13 19 20 13 26 27 30 31 7 8 14 15 21 28 Thu 2 Fri Sat 3 4 9 10 11 16 17 18 22 23 HOURS 24 25 VOTING 7:00 am 29 6:00 30 pm28 29 .

DATE. TIME AND PLACE OF VOTING 7:00 am until 7:00 pm Voting after 7:00 pm allowed: if there are voters within thirty (30) meters in front of the polling place who have not yet cast their votes. VOT E NOW .

Any voter on the list who is not present when called. TIME AND PLACE OF VOTING The poll clerk shall.DATE. IN TWO (2) COPIES CONTAINING VOTERS’ NAMES consecutively numbered. List of Voters shall be attached to the Minutes. without delay. . shall not be allowed to vote at a later time. prepare A COMPLETE LIST.

41 .PLACE OF VOTING Voters shall cast their votes in the POLLING PLACE DESIGNATED by the Commission. The poster indicating the clustered precinct number (A3) shall be prominently posted near or on the door of the polling place.

. write down your crowd management plan for the May 13. 2013 elections.OPTIONAL: Especially in highly urbanized cities Ask the following question: 1. What measure/s did you adopt in 2010 to manage queueing problems? Using your handouts as guide.

. The voter has transferred to another district/city/municipality b. unless their names are manually crossed out from the EDCVL with the following annotations. duly signed by the EO: a.WHO MAY VOTE REGISTERED VOTERS: All registered voters whose names appear in the EDCVL. The voter has died.

Suffering from an EXISTING DISQUALIFICATION. In such case. BEI shall require challenged voter to present proof of: Registration Identity Qualification . Using the NAME OF ANOTHER.CHALLENGE AGAINST ILLEGAL VOTERS Any voter or watcher may challenge any person offering to vote for: Not being REGISTERED.

CHALLENGES AGAINST ILLEGAL VOTERS BEI SHALL IDENTIFY the voter. . in the VRR or EDCVL. and such act shall be reflected in the Minutes. through his/her: photograph or fingerprint or specimen signatures In the absence of the above-mentioned proof of identity: any BEI member may identify under oath a voter.

offered or promised to pay. paid. Received or expects to receive. or a BET or is interested 3. Made directly or indirectly in a bet that depends upon the results of the election.CHALLENGE BASED ON CERTAIN ILLEGAL ACTS A VOTER or WATCHER may challenge any person offering to vote on the ground that he: 1. 46 . Made or received promise the of another. to vote INFLUENCE THEorGIVING OR WITHHOLDING of any such vote. offered or promised to CONTRIBUTE MONEY or ANYTHING OF VALUE as consideration for his avote or for 2. contributed.

If voter REFUSES to take an oath. 47 . the challenge shall be sustained and the voter shall not be allowed to vote.CHALLENGE BASED ON CERTAIN ILLEGAL ACTS To be able to vote. challenged voter shall TAKE AN OATH before the BEI that he has not committed any of the acts alleged in the challenge.

RECORD OF CHALLENGES AND OATHS BEI shall record in the Minutes: All CHALLENGES and OATHS taken in connection therewith. DECISION each case in 48 .

No persons CARRYING FIREARMS OR DEADLY WEAPONS shall enter the polling place. 4. 3. There shall be NO CROWDING OF VOTERS and DISORDERLY BEHAVIOR inside the polling place.RULES TO BE OBSERVED DURING THE VOTING 1. No watcher shall ENTER THE PLACE RESERVED for the voters and the BEI. 49 REMAIN . 2. Voters shall vote in the ORDER OF THEIR ARRIVAL in the polling place. except those expressly authorized by the Commission. nor MINGLE AND TALK with the voters. 5. The ballot box shall LOCKED during voting.

Monitoring Groups. 9. 2.PERSONS ALLOWED IN THE POLLING PLACE 1. Jail/Prison Escorts escorting detainee voters. 6. REPRESENTATIVES of the Commission. Voters CASTING their votes. 5. Support Staff of the SBEI-PWD. Voters WAITING TO CAST their votes. 7. 3. Representatives of the CHR. OTHER persons who may be specifically authorized by the Commission. TECHNICAL SUPPORT STAFF assigned in the voting center duly designated by the Commission. Members of the BEI and SUPPORT STAFF. Watchers who shall stay only in the SPACE RESERVED for them. 50 . 4. 8.

.PERSONS NOT ALLOWED INSIDE THE POLLING PLACE 1. Any Officer or Member of the AFP or the PNP. whether elected or51 appointed. Any barangay official. CAFGU. 2. special forces. 3. strike forces. All other kinds of armed or unarmed extra-legal police forces. barangay tanods or other similar forces. Any PEACE OFFICER or any ARMED PERSON belonging to any extra-legal police agency. and 5. reaction forces.

PROTECTION of the BEIs and the PCOS Machine. 2. 3. Note: They shall stay outside the polling place 52 . Maintenance of PEACE AND ORDER. BY MAJORITY VOTE.PERSONS NOT ALLOWED INSIDE THE POLLING PLACE The Board may. order the detail of a policeman or any peace officer for: 1. PROTECTION of election documents and paraphernalia. if it deems necessary.

or PUT any distinguishing mark thereon. 4. paraffin paper or other means of making a copy of the contents of the ballot. secrecy folder or marking pen outside of the polling place. 2. ERASE any printing from the ballot . 5. USE of carbon paper. except in the case of an illiterate or person with disability. 6.PROHIBITION ON VOTING 1. 7. FILL his ballot accompanied by another. 3. PREPARE his ballot without using the secrecy folder or EXHIBIT its contents. BRING the ballot. or otherwise make use of any other scheme to identify his vote. INTENTIONALLY TEAR or DEFACE the ballot. SPEAK with anyone other than as herein provided. including the use of communication devices.53 .

or c) Any member of the BEI. 54 . by any: a) Relative within the fourth civil degree of consanguinity and affinity. or b) Any person of his confidence who belongs to the same household. he may be assisted in the preparation of his ballot. If so.PREPARATION OF BALLOTS FOR ILLITERATE AND PERSON WITH ofDISABILITY (PWD) Assistance in the Preparation Ballot A voter shall be allowed to vote as illiterate or person with disability (PWD) unless such fact is indicated in the EDCVL.

Only the BEI Members may assist an illiterate or person with disability more than three (3) times. 55 .PREPARATION OF BALLOTS FOR ILLITERATE AND PERSON WITH DISABILITY (PWD) Assistance in Using the PCOS ALL Assistors must be of voting age.

The assistor shall bind himself in writing and under oath to FILL THE BALLOT STRICTLY in accordance with the instructions of the voter and NOT TO REVEAL THE CONTENTS thereof. in the presence of the illiterate or person with disability. by affixing the signature in the appropriate space in the Minutes.PREPARATION OF BALLOTS FOR ILLITERATE AND PERSON WITH DISABILITY (PWD) In all cases. prepare the ballot using a ballot secrecy folder. 56 . the poll clerk shall: First VERIFY from the illiterate or person with disability whether the latter had authorized the assistor to help him to cast his vote. The shall.

PREPARATION OF BALLOTS FOR
ILLITERATE
AND PERSON WITH DISABILITY (PWD)
ALL polling places of the precincts
where there are PWDs shall be
located at the ground floor of the
voting centers. For this purpose,
the EOs shall coordinate with the
proper school or building officials.

57

PREPARATION OF BALLOTS FOR
ILLITERATE
AND PERSON WITH DISABILITY (PWD)
PWDs, Senior Citizens and detainee
voters voting in their respective polling
places shall be afforded their right to an
express lane and made to vote as soon
as they arrive.

PROHIBITION AGAINST PREMATURE
ANNOUNCEMENT OF VOTING
During voting, no member of the BEI
shall make ANY ANNOUCEMENT as to:
Whether a certain registered voter
has already voted or not
As to how many have already voted
As to how many so far have failed to
vote
Any other fact tending to show or
showing the state of the polls
Any statement at any time, except
as witness before a court or body as
to how many persons voted

PROCEDURES OF VOTING. COUNTING OF VOTES AND TRANSMISSION OF PRECINCT RESULTS .

PRELIMINARIES OF VOTING • SEC. – The BEI shall: a) Meet at the polling place at six o’clock in the morning of Election Day. b) Ensure that the PCOS box and the ballot box are inside the polling place. 44 Preliminaries to the voting. 6:00 AM .

preferably the pages/sheets are spread out to give free access to voters who . near or at the door of the polling place. d) Post one (1) copy of the PCVL of each precinct in the cluster.PRELIMINARIES OF VOTING c) Set-up or arrange the polling place in accordance with. the Layout of Polling Place provided in Annex “E”. whenever practicable.

PRELIMINARIES OF VOTING
e) For precinct/clustered precinct
with persons with disability (PWD)
whose polling place is not on the
ground floor but have been
provided
with
an
accessible
polling place and detainee voters
(DV) the BEI of the said regular
polling places shall, using the
EDCVL-PWD and/or EDCVL-DV:
1) Annotate the PWDs’/DVs’ names
in the EDCVL with “PWD/DV”
2) Affix
his
annotation

initial

beside

the

PRELIMINARIES OF VOTING
3)

Enter in the
Minutes the number
of PWD/DV and the
fact that their names
were annotated with
“PWD/DV”
4) In the presence of
the SBEI-PWD/DV
support staff,
segregate the ballots
allocated for the
PWD/DV, and insert
the same in a folder;

PRELIMINARIES OF VOTING
5) Place the folder inside an envelope,
close the envelope and seal the
envelope using a paper seal. The
envelope and paper seal shall be
provided by the SBEI-PWD/SBEI-DV
support staff
6)

Affix their initials on the paper
seal; and

7) Turn over the envelope containing
the PWD/DV ballots to the SBEIPWD/SBEI-DV support staff, as the
case may be

3) Package of official ballots is duly sealed. 2) Ballot box is empty and thereafter. h) Open the PCOS box.PRELIMINARIES OF VOTING f) Show to the watchers and the public present that the: 1) PCOS box is sealed. g) Remove the paper seal of the PCOS box. . and thereafter break the seal. locked with four (4) plastic seals.

3)Power cord of the PCOS. 5)Thirteen (13) rolls of official thermal paper. 4)One (1) envelope containing spare iButton. .PRELIMINARIES OF VOTING i) Check whether the following are inside the PCOS box: 1)Checklist contents of the box. 2)PCOS machine.

There shall be at least one (1) Modem in every polling center. and 9)Two (2) copies of the Minutes. .PRELIMINARIES OF VOTING 6)Three (3) security PINs of the BEI. or one (1) BGAN in every polling center without local telecommunication signal. if any. 7)One (1) PIN for re-zeroing which shall remain in the PCOS box. 8)Modem/BGAN.

. and the fact that the PCOS box. Enter in the Minutes the number of ballots as indicated in the package of the ballots. and: 1) 2) Check if the serial number of the paper seal used in the PCOS box is the same as the serial number recorded in the Minutes.PRELIMINARIES OF VOTING i) Retrieve the Minutes from the PCOS box. and the package of ballots were shown to the public with the seals intact.

the reason for the need. If there is a need to use the RE-ZERO Pin on Election Day. .PRELIMINARIES OF VOTING j) Retrieve the security PIN from the PCOS box and distribute the same among themselves. and enter such fact in the Minutes. inform the Technical Support Personnel. The RE-ZERO Pin shall be retained inside the PCOS box. k) Retrieve the PCOS from its box.

m) Place the PCOS properly on top of the ballot box. respectively. are sealed. .PRELIMINARIES OF VOTING l) Show to the public that the printer cover of the PCOS and the slots labeled POLL WORKER and ADMINISTRATOR containing the main memory card and back–up memory card.

p) Ensure that the roll of official thermal paper is properly installed.PRELIMINARIES OF VOTING n) Break the plastic fixed length seal of the printer cover of the PCOS. . o) Open the printer cover and the Chairman shall take out the iButton security key. q) Close the printer cover.

. press with a ballpoint pen the RESET button located at the top of the PCOS AC power port. s) Connect the battery to the PCOS DC power port (12 VDC). If there is no power.PRELIMINARIES OF VOTING r) Connect the power adaptor to the PCOS AC power port (20VAC) and plug the other end to the electrical outlet. There shall be no passage between PCOS and its power outlet.

with “YES/NO” options appearing on the screen. A message “PLEASE ENTER SECURITY PIN” will be displayed in the screen. . 2) Enter the Security PIN 3) Wait until the message “BEI SECURITY KEY VERIFIED” appears on the PCOS screen. The Chairman shall: 1) Place the iButton Security key on top of the iButton Security key receptacle and apply slight pressure thereon. A message “IS THIS THE CORRECT TIME?”.PRELIMINARIES OF VOTING t) Wait until the PCOS displays the message “BEI AUTHENTICATION PLEASE INSERT SECURITY KEY FOR AUTHENTICATION”.

day. Just press either “+++” to increase or “---” to decrease the month. The screen will display “SET YEAR”.PRELIMINARIES OF VOTING 4) Select “YES” if the date and time is correct. then press enter. hour and . The PCOS will then display the “SET MONTH” then “SET DAY” then “SET DATE.MINUTE”. Press “+++” if the year displayed is less than 2013 or press “---” if year is more than 2013. 5) Select “NO” if the date and time is incorrect.HOUR. and enter such fact in the Minutes.

iii. Press the “INITIALIZE VOTE COUNTERS” . The PCOS shall then: i. u. Ask for the second PIN from the third member who will then enter his PIN . iv. ii. Ask the PIN of the poll clerk who will then enter his PIN. The certified IT-capable member of the BEI shall perform the following procedures: 1) Select “OPEN VOTING” from the main menu. and press ENTER. Display a message “PIN ACCEPTED”.PRELIMINARIES OF VOTING 6) Wait until the MAIN MENU is displayed. Display two (2) options: “INITIALIZE VOTE COUNTERS” and “PREVIOUS SCREE v. and press ENTER.

barangay. city/ municipality.PRELIMINARIES OF VOTING The PCOS shall: 1) Display the message “INITIALIZING VOTE COUNTERS (ENSURING THAT VOTE COUNTERS ARE ZERO) PLEASE WAIT…”. 2) Display the message “RESULTS HAVE BEEN ZEROED”. voting center and individual precinct in the cluster). 3) Automatically print Initializing Report showing zero (0) vote for each candidate including the geographic information (province. .

Press “NO”. “WOULD YOU LIKE TO PRINT MORE COPIES OF THE ZERO TAPE?”. the PCOS is ready to accept ballots. the PCOS will display the message. A18-A) for submission to the EO after the voting. . candidates or citizens arms present.PRELIMINARIES OF VOTING 4) After printing the Initialization Report. The PCOS will display the message “PLEASE INSERT BALLOT”. w) Detach the Initialization Report. and x) The Chairman shall then place the Report inside the envelope (CEF No. affix their signatures thereon including those of the representatives of the political parties. with “YES and NO” options. Now.

in coordination with the DepEd Supervisor. The voters shall sit/arrange themselves on a first come first serve basis. The holding area will be used by the voters waiting for their turn to vote.PRELIMINARIES OF VOTING The BEI. NOTE: Giving numbers to the . when necessary. shall designate a room to be used as holding area.

The voter will LOOK FOR HIS NAME in the PCVL posted near the door of the voting center and DETERMINE HIS PRECINCT NUMBER and SEQUENCE NUMBER.PRELIMINARIES OF VOTING PROCEDURE: 1. 80 .

The voter will APPROACH ANY MEMBER OF THE BEI OR ITS SUPPORT STAFF. 81 . PRECINCT NUMBER AND SEQUENCE NUMBER. IF ANY. AND STATE HIS NAME.PRELIMINARIES OF VOTING PROCEDURE: BEI BEI BEI 2.

82 .MANNER OF OBTAINING BALLOTS PROCEDURE: 3. The BEI or the support staf shall VERIFY IF THE NAME OF THE VOTER IS IN THE EDCVL.

If the fingernail is not stained. his fingernails shall be checked for any indelible ink stain. Establish the identity of the voter. 5.MANNER OF OBTAINING BALLOTS PROCEDURE: 4. the voter shall be directed to LEAVE the polling place after informing him the reason thereof. If his name is found. 83 . If stained.

the name PROCEDURE: of the voter shall be distinctly announced to be heard throughout the polling place. or having been challenged. the voter shall be directed to leave the polling place informing him of the reason thereof. If not satisfied with his identity. 7. require said voters to affix . If satisfied with his identity. In case of illiterate voters. or PWDs who 84 cannot sign. require the voter to sign in the EDCVL.MANNER OF OBTAINING BALLOTS 6. the QUESTION HAS BEEN DECIDED IN HIS FAVOR. If the voter is not challenged.

b.MANNER OF OBTAINING BALLOTS PROCEDURE: 8. NOTE: Failure to authenticate the ballot shall not invalidate the ballot but shall constitute an election offense.) Authenticate the ballot by affixing his signature at the designated space of the front of the ballot. the voter shall be directed to the Chairman who shall: a. . and has not yet been filled up c. Thereafter.) Show to the voter that the ballot being given is not torn or smudged.) Place such ballot inside the ballot 85 secrecy folder.

) Instruct the voter on HOW TO FILL-UP THE BALLOT PROPERLY.) Direct the voter to fill-up the ballot in the designated voting area. 86 . e. and NOT MORE THAN ONE (1) BALLOT shall be issued at one time.MANNER OF OBTAINING BALLOTS PROCEDUR d. f.) E: Give the ballot secrecy folder and the marking pen to the voter with the instruction that the ballot shall be kept clean and free from unnecessary markings. ONLY THE CHAIRMAN shall issue the official ballots.

The voter shall FILL HIS BALLOT BY FULLY SHADING THE OVALS beside the names of the candidates and the party. 2.MANNER OF VOTING VOTING shall be conducted in the following manner: 1.The voter shall then APPROACH THE PCOS. INSERT HIS BALLOT in the ballot entry slot and wait until the message “CONGRATULATIONS. organization or coalition participating in the party-list system representation of his choice. YOUR VOTE HAS BEEN REGISTERED” appears on the screeen. 87 .

The Third Member/Support Staff shall MONITOR the PCOS screen to make sure that the ballot was successfully accepted. and 4. 88 . Thereafter.MANNER OF VOTING 3. and then leave the polling place. apply indelible ink to the voter’s right forefinger nail or any other nail if there be no forefinger nail. Instruct the voter to return the ballot secrecy folder and marking pen to the Third Member/Support Staff.

SCANNING OF PWD / Detainee Voters’ Ballots 1. Announce to the public that the accomplished ballots of PWDs/DVs and torn unused ballots. Upon receipt of the sealed envelope containing the accomplished ballots as submitted by the SBEI-PWD/SBEI-DV support staff. 4. Receive the accomplished ballots by the PWD/detainee voters before the close of voting hours on election day. 2. have been received. enter such fact in the Minutes. if there are any. Open the envelopes only when all the . 3.

Enter such fact in the Minutes. A15) which shall be deposited inside the ballot box. 7. and the other half of the torn unused ballots inside the other envelope (CEF No. . One half of the torn unused ballots shall be placed inside the envelope for the purpose (CEF No. A15) for submission to the EO.SCANNING OF PWD / Detainee Voters’ Ballots 6.

The voter will GIVE HIS SEQUENCE NUMBER IN THE PCVL. Voter will LOOK FOR HIS NAME in the PCVL posted near the door of the voting center and DETERMINE HIS PRECINCT AND SEQUENCE NUMBER. 2.SHORTAGE OF BALLOTS (NOT IN THE GI) PROCEDURE: 1. 91 . Voter will APPROACH THE BEI OR THE SUPPORT STAFF OR IN-CHARGE OF THE PRECINCT.NAME AND ADDRESS and other data concerning his person. 3.

where he shall cast his vote. RECORD such facts in the Minutes 7. 92 .SHORTAGE OF BALLOTS PROCEDURE: 4. 6. Issue a CERTIFICATION to the voter . stating that he is a registered voter of the precinct but there are NO MORE AVAILABLE BALLOTS FOR USE. 5. The BEI or the support staff shall VERIFY IF THE NAME OF THE VOTER IS IN THE EDCVL. Request the Third Member to ACCOMPANY the voter to the NEXT PRECINT belonging to the same councilor district.

observe Step a) to f) of section 34 and provision of 93 .SHORTAGE OF BALLOTS The CHAIRMAN OF THE PRECINT PROCEDURE: where the voter is directed to vote shall: Require the voter CERTIFICATION issued by the Chairman of his precinct. Record the following NAME of the Voter PRECINCT NUMBER Fact that a CERTIFICATION that there are no available ballots Write the name of the voter in the EDCVL OPPOSITE HIS NAME HIS PRECINCT NUMBER Before issuing the ballot.

a. 94 .REJECTED BALLOTS PROCEDURE Ballots may be rejected by the PCOS during scanning. There are THREE (3) TYPES OF MESSAGES if the ballot is rejected. b. “MISREAD BALLOT” Let the voter RE-FEED the ballot in FOUR (4) DIFFERENT ORIENTATIONS. “AMBIGUOUS MARK” Let the voter REVIEW HIS BALLOT and ENSURE that the ovals opposite the names of candidate/party voted for are FULLY SHADED. Voter is allowed to RE-FEED his ballot four (4) times.

REJECTED BALLOTS PROCEDURE: c. If the ballot BELONGS TO ANOTHER PRECINCT. the voter shall RETURN the ballot to the Chairman. let the voter re-feed the ballot in four (4) different orientations. If the ballot belongs to the precinct. 95 . “ INVALID BALLOT” VERIFY if the ballot belongs to the precinct.

In all cases. if the PCOS rejects a ballot. Require all members of the BEI to SIGN at the back thereof.REJECTED BALLOTS d. and Place the rejected ballot inside the envelope for rejected ballots (A15). No replacement ballot shall be issued to a voter whose ballot is rejected by the PCOS. . Any party objecting to the rejection of the ballots shall reduce his objection in writing. the voter shall return the ballot to the chairman who shall: Distinctly mark the back thereof as REJECTED.

2. then deposit . A15). 3. Half of Torn Unused Official Ballots and Other Half of Torn Unused Official Ballots (CEF No. PLACE ½ of the torn ballots in the Envelope For Rejected ballots. TEAR the unused ballots in half LENGTHWISE. PLACE THE OTHER HALF in another envelope (A15). 4. in the presence of BEI shall PROCEDUR E:1.DISPOSITION OF UNUSED BALLOTS The Chairman. and submit said envelop to the EO for keeping. RECORD in the MINUTES the QUANTITY OF UNUSED BALLOTS.

SING OF THE POLLS. ANNOUNCE THE TOTAL NUMBER OF VOTES received by each candidate. The POLL CLERK shall ANNOUNCE THE POSTING OF A COPY of the 2nd copy of the ER for national and local positions within the polling place. NOTE: Failure to post the copy of ER shall constitute an . PROCEDURE: The CHAIRMAN shall: 1. Eight (8) copies of Election Returns will be printed. and 2. STATE THEIR CORRESPONDING OFFICES. COUNTING OF BALL After voting has been closed.

The CHAIRMAN shall: After forty-eight (48) hours. . the chairman of the BEI shall DETACH the posted printed copy on the wall and keep the same in his custody.DUTIES OF BEIs AFTER COUNTING PROCEDURE: 3. following the posting.

Transparency Server . MBOC/CBOC 2.Electronic Transmission of Election results to: 1. Central Server 3.

unless otherwise ordered by the Commission.GENERATION OF REPORTS The PCOS machine shall generate the three 1. 3. (National and (3) following reports: Local) 2. • The BEI shall NOT STOP or POSTPONE the counting until it has been completed. . AUDIT LOG REPORT • The Statistical Report and Audit Log Report shall be placed in the envelope (A18-A) where the Initialization Report was placed. STATISTICAL REPORT. 22 COPIES OF ERs.

place in the envelope (A17). SEAL each of them with SERIALLY NUMBERED PAPER SEALS. The BEI shall SIGN AND : AFFIX THEIR THUMB MARKS in the ERs.DISPOSITI0N OF ELECTION RETURNS PROCEDURE 1.The BEI shall INVIDUALLY FOLD THE FIRST SEVEN (7) COPIES of ERs. and seal . 2. 3.

DISPOSITION OF ELECTION RETURNS For the NATIONAL position: 4. Dominant majority party determined by the Commission Dominant minority party determined by the Commission Ballot Box. Commission. Citizens’ Arm. Provincial Board of Canvassers of as as . The ERs for SENATORS AND PARTY-LIST SYSTEM shall be distributed to the following: City or Municipal Board Canvassers. PPCRV.

Two (2) accredited major local parties in accordance with a voluntary agreement among them.DISPOSITION OF ELECTION RETURNS One (1) to be posted conspicuously on a wall within the premises of the polling place or counter center. COMELEC shall decide. If no agreement is reached. Ten (10) accredited major national parties in accordance with a voluntary agreement among them. . If no agreement is reached. excluding the dominant majority and minority parties. COMELEC shall decide.

Two (2) LOCAL broadcast or print media entities as determined by COMELEC. .DISPOSITION OF ELECTION RETURNS Four (4) NATIONAL broadcast or print media entities as determined by COMELEC. Four (4) major citizens’ arm and nonpartisan organizations enlisted by COMELEC.

Regional Board of Canvassers in the case of ARMM. Dominant minority party as determined by the Commission. Dominant majority party as determined by the Commission. The ERs for LOCAL OFFICIALS AND MEMBERS OF THE HOUSE OF REPRESENTATIVES shall be distributed to the following: City or Municipal Board of Canvassers. Commission. . Provincial Board of Canvassers. The Citizens’ Arm PPCRV.DISPOSITION OF ELECTION RETURNS For the LOCAL positions: 5.

If no agreement is reached. the Commission shall decide.DISPOSITION OF ELECTION RETURNS One copy shall be posted at the polling place or counting center. Ten (10) accredited major national parties in accordance with a voluntary agreement among them. . Ballot Box. excluding the dominant majority and minority parties.

DISPOSITION OF ELECTION RETURNS Two (2) accredited major local parties in accordance with a voluntary agreement among them. Three (3) major citizens’ arms and nonpartisan organizations enlisted by the Commission. Two (2) LOCAL broadcast or print media entities as determined by the Commission. the Five (5) NATIONAL broadcast or print media entities as determined by the Commission. is reached. . If no agreement Commission shall decide.

the PCOS shall automatically display the main menu. After printing ALL REPORTS and TRANSMISSION OF PRECINCT RESULTS to all destinations. .SHUTTING DOWN OF THE PCOS PROCEDURE: 1. 2. The PCOS shall AUTOMATICALLY SHUTDOWN. b. The operator shall press the “SHUTDOWN” option.

DISPOSITION OF PCOS. Half of torn unused ballots. Copy of the Minutes intended for the ballot box. . the BEI PROCEDURE: shall: 1. and Rejected Ballots. ELECTION RETURNS AND Upon the KEYS. five (5) self-locking yellow plastics seals with serial . PLACE INSIDE THE BALLOT BOX the sealed envelopes containing the following: Copy of printed ER intended for the ballot box. SEAL THE SLIDING COVER of the ballot box with plastic seal. 2. BALLOT BOXES. termination of the counting of votes OTHER DOCUMENTS and the announcement of the results.

DISPOSITION OF PCOS. Indicate clustered precinct number. barangay and city/municipality/province Envelop shall be submitted to the Reception and Custody Group of the C/MBOC. the BEI shall turn-over the PCOS box to the EO. 4. REMOVE THE MAIN MEMORY CARD from the BOXES. In his absence. BALLOT 3. place theAND DOCUMENTS card inside OTHER the envelope provided for the purpose. KEYS. The back-up memory card shall not be taken from the PCOS and the ADMINISTRATOR slot shall remain locked. Label the envelope with TRANSMITTED or NOT TRANSMITTED. ELECTION RETURNS POLL WORKER slot of the PCOS. seal the envelope. . TURN-OVER the box containing the PCOS and its peripherals to the logistics provider.

in his report to the Commission. the treasurer shall seal the ballot box. except the ballot box that will be subjected to Random Manual Audit. KEYS. In case the ballot box delivered by the BEI is not sealed. . including the serial number of the plastic seal used. to the city or municipal treasurer. Deliver the ballot box accompanied by watchers. ELECTION RETURNS AND OTHER DOCUMENTS 5. and include such fact .DISPOSITION OF PCOS. BALLOT BOXES.

6. Precinct Audit Log Report and Precinct Statistics Report. Envelope (A15) containing the other half of torn unused official ballots. RBOC (ARMM) and the Commission. Deliver to the Election the SUBMISSION OFOfficer REPORTS following: PROCEDURE: EDCVL PCVL. Envelope containing Initialization Report. The envelopes containing copies of the ERs intended for the PBOC. Envelope (A11) containing the copy of the Minutes intended for the Comelec. ED CV L .

The EO shall take appropriate measures to preserve the . Omission or erroneous inclusion of documents in the ballot box. the BEI. instead of opening it to place therein said documents or articles. If after sealing the box. the BEI discovers that some documents or articles required to be placed in the ballot box were not placed therein. shall deliver the same to the EO.PRESERVATION OF THE LIST OF COMMON PROVISIONS VOTERS The Election Officer shall keep the EDCVL and PCVL in a safe place until such time that the Commission gives instructions on their disposition.

In such instance. the treasurer and the watchers shall be notified of the time .COMMON PROVISIONS In no instance shall the ballot box be reopened to place therein or to take out therefrom any document or article except in proper cases and with prior written authority of the Commission thru the Chairman of the Board of Canvassers concerned to retrieve copies of the election return or main memory card which will be needed in any canvass. the members of the BEI .

ROOSEVELT .“LET US NEVER FORGET THAT GOVERNMENT IS OURSELVES AND NOT AN ALLIEN POWER OVER US. THE ULTIMATE RULERS OF OUR DEMOCRACY ARE NOT A PRESIDENT AND SENATORS AND CONGRESSMEN AND GOVERNMENT OFFICIALS BUT THE VOTERS OF THIS COUNTRY” FRANKLIN D.