Projects - How To Write

HowtoWriteGoodScientific
How
to Write Good Scientific
ProjectProposals:
AComprehensiveGuide
Rui PedroPaiva,PhD
Researcher@Proyecto Prometeo,Ecuador
Professor @ University of Coimbra, Portugal
Professor@UniversityofCoimbra,Portugal
January2013
Outline
Introduction
PreliminaryWork
Structure of a Project Proposal
StructureofaProjectProposal
AboutCollaborativeWriting
F th I f
FurtherInformation
ti
Submission
Notification
DisseminationofResults
2
Outline
ConclusionsandFutureWork
Conclusions
and Future Work
Acknowledgments
AbouttheAuthor
b
h
h
Bibliography
Introduction
MotivationandScope
ObjectivesandApproaches
MainContributions
Overview:Whatmakesagoodprojectproposal?
Note:thissectionhassomeoverlapwiththeintroductorysectionon[Paiva,2013]HowtoWrite
GoodScientificPapers:AComprehensiveGuide,forthesakeofcompletenessandtomakeit
sufficientlyselfcontained
Introduction
MotivationandScope
Motivation and Scope
Whatisascientificprojectproposal?
A
Arequestforfinancial
request for financial
assistance toimplementa
scientificproject (inspired
f
from[Belmain,2012])
[B l i 2012])
From http://www.cartoonstock.com/directory/r/research_funding.asp
5
Introduction
MotivationandScope
Whywriteproposals?
Write proposals so that you have money to do research
and give your contribution to understanding the world
(Scientific career: should be centered in the creation of
knowledge)
Fundequipment andlaboratoryfacilities
Fundstudents ((bothunder orpostgraduate)
p
g
)
Givesyouindependencetoattendingmeetings
E.g.,collaborate withotherscientists,gotoconferences,
etc.
etc
6
Introduction
MotivationandScope
Whywriteproposals?
Important indicator of external approval of your
activities
Raise your academic prestige
Increase the number of scientific publications

May benefit your evaluation
Grantgetters and people who publish more (always favoring
quality over quantity) are ranked higher
May benefit your university/research institution

financially through overheads
7
Introduction
Proposalwritingrequiresconsiderableknowledge
inmanydisciplines
y
p
Asanyskill,canbelearnedbutrequirespractice
Introduction
MotivationandScope
What to investigate in a project?
A
Anewidea,e.g.,afirstsolutiontoanimpacting
new idea e g a first solution to an impacting
problem
Abettersolution toaknownproblem
E.g.,abetterperformingalgorithm(accuracy,speed,etc.)
Multidisciplinaryideas
Knowledgegaps
K
l d
Introduction
ObjectivesandApproaches
j
pp
Thepurposeofthisdocumentistosummarizea
numberofgeneralguidelines forproducing
competitive scientific project proposals
competitivescientificprojectproposals
Theseguidelinesdonotsubstitutethepricelessvalueof
experience
Asalways,thesearegeneralrulesofthumb
y,
ge e a u es o u b
Particularcasesmightrequireparticularapproaches
Iresorttobothaliteraturereview onthethemeand
my personal experience
mypersonalexperience
Otherpeoplemightdisagreewithsomeofmyperspectives
Illustrativeexamples areusedextensively
10
Introduction
MainContributions
Main Contributions
Aclear,comprehensiveandintegratedoverview
of the main issues pertainingtotheproductionof
ofthemainissues
pertaining to the production of
goodscientificprojectproposals
Informationaboutthetopicisscatteredacrossseveral
sources
Lessonslearned frommypersonalexperience
writingscientificproposals
Enrichedwithseveralrejectedproposals
11
Introduction
Overview:
Overview:Whatmakesagoodscientific
What makes a good scientific
projectproposal?
Anoriginal,impactingidea
g
, p
g
Demonstratingscientific,economic,andsocialimpact
oftheproposedresearch
Itsadequacytofundingagencyrequirements
It d
t f di
i
t
and programcriteria
Idea
Ideaisstrategicforthedonor
is strategic for the donor
Fundingmaybetargettospecificfields,e.g.,energy,or
profiles,e.g.,researchersundersomeage
12
Introduction
Overview:Whatmakesagoodscientificproject
g
p j
proposal?
Thewayyoucommunicate it
Effectiveness
Effectivenessofcommunicationandclarityofpresentation
of communication and clarity of presentation
arekey
Agoodcritical coverageofrelatedliterature
Aconvincingmethodology
A
i i
th d l
Convincingteambackground andabilitytosucceed
Theprojectcoordinatorandteamscurriculummust
convincetheevaluatorsthattheprojecthasahigh
probabilityofsuccess
E.g.,pastworkonrelatedtopics,preliminaryresearch
13
Introduction
g
p j
proposal?
Adequatemanagement,monitoring andevaluationplans
Managementstructure,planneddeliverables,milestones,etc.
Management str ct re planned deli erables milestones etc
Realisticbudget
Demonstrateneedforfinancialassistance(resources:equipment,
studentscholarships,conferences,etc.)
d
h l hi
f
)
Exitstrategy:demonstrationofthe sustainabilityofthe
projectsoutputs
Whichprojectsoutputsshouldliveonaftertheprojectends,who
willwantthem,andwhy?
E.g.,softwarecommercializationplans,patents,newknowledge,better
trained people
trainedpeople
14
Introduction
O
e e :
at a es a good sc e t c p oject
proposal?
Keyquestions (adaptedandextendedfrom[Cardoso,
2012]
Istheresearchnew?
Istheresearchsignificanttothefieldofresearch?
Is the research significant to the field of research?
Doesitclearlymotivateandclearlyformulatetheresearch
question?
Doesitoutlinethecurrentknowledgeoftheproblem
Does it outline the current knowledge of the problem
domain,aswellasthestateofexistingsolutions?
Doesitpresentclearlyanypreliminaryideas,theproposed
approach and the results achieved so far?
approachandtheresultsachievedsofar?
15
Introduction
proposal?
2012]
Doesitsketchtheresearchmethodologythatwillbeapplied?
Doesitpointoutthecontributionsoftheapplicanttotheproblem
solution?
Doesitstateinwhataspectsthesuggestedsolutionwillbe
D
it t t i h t
t th
t d l ti
ill b
different,neworbetterascomparedtoexistingapproachestothe
problem?
p
Doesitstatehowtheexpectedresultswillbeevaluatedor
comparedtoexistingapproachestotheproblem?
Doesitstatehowandbywhomtheexpectedresultscanbe
applied?
16
Introduction
proposal?
2012]
Istheteamsbackground(andparticularly,theproject
coordinators)adequatetoconvincetheevaluatorsthatthe
projectwillsucceed?
Doesitstatehowtheprojectevolutionwillbemonitoredand
Does it state how the project evolution will be monitored and
evaluated?
Isthebudgetrealistic?Istoolowortoohigh?Aretheplanned
equipment,scholarships,missions,consumables,etc.adequate?
Doesitdemonstratethesustainabilityoftheprojectsoutputs?
Whichprojectsoutputsshouldliveonaftertheprojectends,who
willwantthem,andwhy?
17
Introduction
Forbeginners:findarolemodel
Followthemodelofagoodscientificprojectproposal of
the kind you are writing in your research field
thekindyouarewriting,inyourresearchfield
Startwritingthedayyoudecidetostudytheproblem
g
yy
y
p
Evensimple,short,unstructurednoteswillhelpyou
Helpyoustayingfocused
Acceleratetheproductionofthefinalmanuscript
Accelerate the production of the final manuscript
Writedownideasthatcometoyourmind
Dontwaitforamonthbeforethedeadlinetostartwriting
18
Introduction
Thinkaboutpossiblefundingsourcesearly
Check proposal calls anddeadlines
Checkproposalcalls
and deadlines
Contactpossiblepartnersasearlyaspossible
Becomeaproposalreviewer
Itwillhelpyoutobothreadandwritebetter
It will help you to both read and write better
How?
Approachfundingsources
Getfunding!Theymayinviteyoulatertobecomeareviewer
Get funding! They may invite you later to become a reviewer
19
Introduction
From http://ec.europa.eu/research/evaluations/pdf/archive/fp7_monitoring_reports/fourth_fp7_monitoring_report.pdf
20
Introduction
Further reading
Furtherreading
A.Yavuz Oruc (2011).HandbookofScientificProposal
(
)
p
Writing,Chapman andHall/CRC
21
PreliminaryWork:
Preliminary
Work:
Whatyoushoulddo
beforewritingtheproposal
Goodresearchideas
Fundingsources
Partners
Callassessment
Basicdraft
Taskscheduling
PreliminaryWork
Goal
Planyourproposalbeforewritingit
How?
Haveanidea
Findaboutfunding
opportunities
ii
Assess
suitableness of
suitablenessof
researchcall
Contactprospective
partners
Writebasicdraft
andsharewith
partners
Scheduleand
assigntasksto
partners
Adapted from [Belmain, 2012]
23
PreliminaryWork AGoodIdea
Goal
Goodresearchidea
key for a good proposal
keyforagoodproposal
Althoughnotsufficient
Fromhttp://en.paperblog.com/threerulesto
p
p p
g
stresstestyourgreatidea351375/
24
Researchideasandscope
p
Pureresearch (=basicresearch=fundamental
research)
Increase
Increaseunderstandingoffundamentalprinciples:explain
understanding of fundamental principles: explain
howtheworldworks,refuteexistingtheories
Generateprinciplesandtheories
Typicallynotintendedtogeneratecommercialbenefitsinthe
yp
y
g
sortterm
Examples
Physics:findtheHibbs boson
E
Economy:explaintheworldeconomiccrisis
l i h
ld
i ii
Sociology:understandsocialchanges
Computerscience:analyzealgorithmcomplexity
25
Research ideas and scope
Appliedresearch
Practicalapplicationofscience:useofaccumulated
knowledgetoaddresscomplexrealworldproblems,
withpossiblecommercialbenefits
Examples
Economy:usemachinelearningandeconomictheoriesto
predicteconomicbehavior
Computerscience:createnewprogramminglanguagessuited
Co pute sc e ce: c eate e p og a
g a guages su ted
forspecificgoalsandtasks
Business:applydataminingtoenterprisedatatodiscover
relationsamongcustomers,products,etc.
26
Research ideas and scope
Hybridresearch
Usually,amixofthetwo
Usually a mix of the two
Examples
Computerscience:understandhowmusicsignalsencode
emotionsandusemachinelearningtechniquestobuild
emotionbasedretrievaltools
Medicine:understandthehumansenseoftouchandapply
cuttingedgeknowledgeaboutroboticsandcommunication
technologiestoperformtelesurgerywithusersensory
feedback
27
Whatmakesagoodresearchidea?
What makes a good research idea?
Originality
Theideashouldbe
The idea should be original
original
Relevantandpreviouslyunaddressedproblem
Bettermethodology toapreviouslyaddressedbutunsolved
t i (currentresultswithroomforimprovement)
topic
(
t
lt ith
f i
t)
Bettermethodology toaproblemwithknownsolution
E.g.,muchmoreefficient solution
28
Whatmakesagoodresearchidea?
What makes a good research idea?
Impact
The
Theideashouldhaveasignificantimpacttoscience
idea should have a significant impact to science
and/ortosociety
Scientific,social,economic,culturalimpact
Riskiness
Topicshouldbecomplex,withsomeassociatedriskand
ambition
biti
29
How?
FromBTexact Technologies
adivisionofBritish
Telecommunicationsplc
From http://archive.sciencewatch.com/dr/erf/2011/11decerf/
http://archive sciencewatch com/dr/erf/2011/11decerf/
30
How?
o ?
Yourownbackground,experienceandintuition
Openissuesfromyourpastprojectsandpapers,
Yourcolleagues (inyourinstitutionornetwork)
Collaborationisinspiring
Research
Researchagendasfromreferenceresearchlabs
agendas from reference research labs
Strategicresearchagendas (e.g.,Garnter,Forrester,
etc.)
Researchreportsfromsciencewatchdogs
E.g.,EssentialScienceIndicators(ThomsonReuters),Science
Watch
31
How?
Visionsbyleadingresearchers
Topicsinworldclassconferences
InventingtheFuturetypepapers
I
ti th F t t
Revisionsandtrends,knowledgegaps,etc.in
ConclusionsandFutureWorksectionsofrecent
goodpapers
Suggestionsforfuturework
Informationevents
Information events
Somefundingagenciesorganizeprogramsdedicatedtothe
exchangeofideas
E.g.,FP7InfoDay
32
Fromhttp://www.gartner.com/technology/research/maverick/
33
Structureyouridea
Structure your idea
Divideandconquer approach
Define
Definehierarchyoftasks
hierarchy of tasks andsubtaskstotacklethe
and subtasks to tackle the
problem
Usefultoidentifyareaswhereyouneedtolookfor
expertise somewhereelse(i.e.,findpartners)
34
Getoutofthebox!Exploreotherfields
Manygreatideasaremultidisciplinary
E h
Exchangeideaswith
id
i h colleaguesfromotherfields
ll
f
h fi ld
Readjournalsoutsideofyourusualthemes
Engineering:journalsandmagazineslikeIEEESpectrum
mightbeagoodsourceofinspiration
Askthequestion:Arethereanystudies
Ask
the question: Are there any studies thatalready
that already
answer thequestionyouareasking?
Oneofthepurposesoftheliteraturereview(seelater)
35
Remember,youneedtimetoreflect!!!
Besidesagoodidea,havepreliminaryresults
Mostsuccessfulproposals
Most
successful proposals arebasedonpreliminary
are based on preliminary
results(prospectiveexperiments,yourandyour
partnerspastwork,etc.)
Theystrengthen yourproposal:usefulfor
demonstratingfeasibilityandcapabilities
36
PreliminaryWork FundingSources
Thepurposeofscienceistogetpaidfordoingfun
stuff Nominally science involves discovering
stuff.Nominally,scienceinvolvesdiscovering
somethingnewabouttheUniverse,butthisisn't
reallynecessary.What is reallynecessaryisagrant.
[Schulman,1996]
37
Goal
Findoutaboutfundingopportunities (programs,
areas,fundingamounts,etc.)
How?
Lookinthetypicalsources
Governmentfundingagencies
Charitablefoundations
B i
Businesses
Individuals
38
How?
Haveadatabaseoffundingsources,programs
anddeadlines
Aboutgeneraltopics
Closetoyourresearchidea
Checktypicalfundingamount
Ch k t i l f di
t perproject
j t
Checkevaluationtime
Meantimebetweensubmissionandnotification
Mean time between submission and notification
Promptandhelpfulrevision?3months,1year?
Mightberelevantdependingonyourneeds
39
Examples
EuropeanUnionFrameworkPrograms17
InternationalFoundationforScience,Sweden
International Foundation for Science Sweden
ScienceFoundationsfromindividualcountries
E.g.,Portugal
E g Portugal
Governmentagencies:Fundao para aCincia eTecnologia

Governmentcooperationprograms:MITPortugal
Charitablefoundations:Fundao Calouste Gulbenkian
Business:PTInovao
IItisgoodwhenyourinstitutionhasadministrative
i
d h
i i i h
d i i
i
staff dedicatedtothistask.
40
From http://ec.europa.eu/research/fp7/understanding/fp7inbrief/structure_en.html
41
42
From http://ec.europa.eu/research/fp7/understanding/fp7inbrief/structure_en.html
IP
LargescaleIntegrationProject
l
i
j
Minimumof3partnersfrom
3differentcountries
3to5years
Budget:tensofM
B d
f M
STREP
SpecificTargetResearchProject
S ifi
h
j
Minimumof3partnersfrom
3differentcountries
2to3years
Budget:around2M
B d
d 2 M
Adapted from http://ec.europa.eu/research/fp7/understanding/fp7inbrief/fundingschemes_en.html
43
From www.efpconsulting.com/tools (Mr. M. Morrons FP7 Book)
44
TheGoodNews
The Good News
Investmentinscienceisgrowingglobally
Nearly
Nearlydoubledsincethebeginningofthe21
doubled since the beginning of the 21st century
From [Royal Society,

Society 2011,
2011 p.
p 16]
45
From [Royal Society, 2011,

p. 42]]
p
46
TheBadNews
The Bad News
Worldcrisis affectsresearchbudgetsinseveral
countries
Lowproposalacceptancerates
Manyfundingsourcesaround10
Many funding sources around 1015%
15%
orless,dependingonthetopic
47
PreliminaryWork CallAssessment
Goal
Gettoknowindetail thenatureoftheresearch
calls
Adonormighthaveseveralprograms,eachwithits
ownrules(e.g.,EuropeanCommissionFP7)
Evaluate whetheryourresearchideasfit
Selectonecall
48
How?
Suitableness
Does
Doestheresearchcallmatchyourresearchideasand
the research call match your research ideas and
researchscope?
Ifnot,youcanbe
Reactive
Adaptyourideastofitanexistingprogram
Proactive
Proposeyourownideastoaprogram
Sometimesonlyinspecificmoments,e.g.,publiccallsfor
ideas
49
How?
Eligibility
Areyoueligibletoapply?
Are you eligible to apply?
Age
Youngresearchers,experiencedresearchers
Theme
Startinggrants,excellencegrants,teamformationgrants,
grantstoreturntoyouroriginalcountry,
50
How?
Deadline
Whatisthesubmissiondeadline?
What is the submission deadline?
Doyouhaveenoughtimetowriteawinningproposal?
Acceptancerate
Acceptance rate
Forprogramswithlowacceptancerate,howconfident
areyou?
Whattradeoffsaretherebetweenprovidedfunding
andacceptancerate?
51
Read thecalldocumentindetail
Avoidrunningagainsttheclock
Many
Manypotentiallygoodproposalsfailbecauseof
potentially good proposals fail because of
insufficientpreparationtime:badwriting,deficient
stateoftheartreview,badplanning,notimetoreview,
etc.
t
52
From http://ec.europa.eu/research/participants/portal/page/cooperation?callIdentifier=FP7ICT201310#wlp_call_FP7
PreliminaryWork Partners
Goal
Findresearchsynergies
Excellence demandscollaboration
Thewhole ismorethanthesumoftheparts
54
How?
Identifyexternalneeds
Basedonthepreviousstructuration
p
ofyourresearchidea
y
Contactprospectivepartners
Stateyourresearchidea andvisions
Clarifywhatcontributionsyourpartnerscangive
Oftenmorethanwhatyouexpectedinitially
Attendcollaborationevents
Attend collaboration events
Someprogramshaveeventsdedicatedtofindingpartners
fortheircalls
55
Haveadatabaseofpossiblepartners
Frompastprojectsorpapers,scientificcontacts,authors
youve
you
vereadabout,
read about
Have Industrypartners
yp
Dependingonthenatureofyourproject,theymightbekey
forlaterexploitationofprojectresults
Contactpeopleyouveneverworkedwithbefore
Itisusuallyrewarding
56
Usepartnersearchtools
E.g.,FP7CORDISpartnersearchtool
Formtheconsortiumearlierthenthecall
Atleastthecoreteam
Optimizetheconsortiumsize
Nottoolarge,nottoosmall
Dependsontheprojectsize
IP:around15
STREP:around5
57
From https://cordis.europa.eu/partners/web/guest/home
58
Collaborationisagrowingtrend
Collaboration is a growing trend
From [Glnzel and Schubert,2004]
59
Whycollaborate?
Toshareknowledge,experienceandskills
Promoteexcellence
Totakeadvantageofspecialization
To take advantage of specialization youdon
you dontthave
have
Delegatetasks
Tosustainmotivation viainteraction
Tohave/provideaccesstocostlyequipment,data,etc.
To have/provide access to costly equipment data etc
E.g.,clinicalpartner:costlyhospitalequipmentanddata,
enterprisepartner:costumerdata
Tostrengthenconnections
g
((andfosterfuturecollaboration
virtuouscircle)
Topromote increasednumberofpublications and
citations
60
Levelsofcollaboration
Levels of collaboration
Intrainstitutional
Amongresearchersinsidethesameresearchinstitution
Among researchers inside the same research institution
Why?
Closepartnership,dailydiscussions,seedofgoodideas
Typically,happensnaturally peoplewithsimilar
intereststendtogrouptogether
Accessto intrainstitutionalfundingg toexploitsynergies
p
y g
insidetheinstitution
Exchangeideaswithcolleaguesfarfromyourfield
g
g
y
Remembergoodideas areoftenmultidisciplinary
61
Anexampleofasmallcoauthorship
networkdepictingcollaborations
t
k d i ti
ll b ti
amongscientistsataprivateresearch
institution.
Nodesinthenetworkrepresent
scientists,andalinebetweentwoof
themindicatestheycoauthoreda
paper during the period of study This
paperduringtheperiodofstudy.This
particularnetworkappearstodivide
intoanumberofsubcommunities,as
indicatedbytheshapesofthenodes,
andthesesubcommunities correspond
roughlytotopicsofresearch.
From [Newman,
[Newman 2004]
62
Levels of collaboration
National/Regional
Among
Amongresearchersfromdifferentresearchinstitutions
researchers from different research institutions
inthesamecountry/regionorneighborcountries
Why?
Accesstonational/regionalfundingtostimulatenational
networks,addressspecificcountry/regionneeds
Cultural,environmentalandgeographicproximity
g g p p
y
E.g.,IberoAmericannetworks,EuropeanUnionFP7,etc.
63
International
Amongresearchersfromdiversecountries
Why?
Why?
AccesstoInternationalfundedprojects tostimulate
internationalnetworks
E.g.,IBSAinitiative(India,BrazilandSouthAfrica),European
U i FP7 (
UnionFP7(nonEUpartnersallowed,withspecific
EU
ll
d ih
ifi
conditions)
Highestpotential:theworldisthelimit
Highestlevelofavailablespecialization
g
p
Highestrewardpossibilities:numberofpapers,citations,
budget,,etc.)
Growingfaster thandomesticcollaborations
64
InMarch2010,PhysicsLetters
Bpublishedthemostmulti
authoredresearchpaperto
d
date,when3,222researchers
h
h
from32differentcountries
contributedtoastudyof
chargedparticlemultiplicities
g p
p
measuredwiththeATLAS
detectorattheLargeHadron
ColliderinGeneva
From [Royal Society, 2011, p. 46]
65
From [Royal Society, 2011, p. 59]

66
PreliminaryWork BasicDraft
Goal
Writeadraft(preliminaryversion)
Share itamongpartners
it among partners fordiscussion
for discussion
From http://www.ehow.com/how_7804861_writegrantproposalproject.html
67
PreliminaryWork BasicDraft
How?
Employthesametemplate usedforthefinal
submission
Titleandacronym,motivation,objectives,research
plan,managementstrategy,etc.
SeesectionStructureofaprojectproposal
Orwriteashort,say,3page,document
Discussitwithpartnersandnegotiatescopeand
goals
68
PreliminaryWork TaskScheduling
Goal
Scheduletasks
Definedeadlines
Define deadlines
Assigntasksto partners
Schedulepreparationmeetings
Schedule preparation meetings
Videoconference,facetoface(F2F),etc.
69
How?
o ?
Estimatetimeneeded foreachtask
Thetotaltimedependsonthe sizeandcomplexityofthe
proposal,numberofpartners,etc.
l
b
f
t
t
Fromseveralweeks toseveralmonths!
Defineandapplydeadlines
Deadlineforthemainwritingtasks
Deadlineforbudgetandjustification
DeadlineforshortCVs
Deadlineforfirstalmostreadyversion
Ganttchart withtasksuntilsubmission
70
How?
Assigntasks topartners,accordingtotheir
background specialization andthepreviousinitial
backgroundspecialization
and the previous initial
contact
Writingtasks(literaturereview,problemstoaddress,
objectives,proposedapproaches,activities),budget
andjustification,timeline,
71
Whowriteswhat?
Who writes what?
Administrativepart(administrativepartner)
Technicalpart
Contribution(eachpartner)
Beyondstateoftheartforeachchallenge
Workpackagecontent,includingWPtables
Work package content, including WP tables
Projectmanagementstructure(coordinator)
Impact(disseminationpartner)
Partnerdata(eachpartner)
Partnersprofiles
P t
fil
CVs
competencies
IndividualExploitation/Disseminationplan
p
p
Adapted from [TURBO, 2010]
72
Bearinminddelayshappen haveacushionof
time
Send reminders
Sendreminders
Plantohavean
Plan
to have an almostready
almostready version
version around2or
around 2 or
3weeksbeforethedeadline
Dependsonthesizeandcomplexityoftheproposal
p
p
y
p p
73
PreliminaryWork
Negotiation isveryimportbothinthepreparation
phaseandintheproposalwriting
Id
Ideasmayneedtobeadaptedaccordingtopartner
dt b d t d
di t
t
suggestion
Budgets mayhavetobenegotiated
Theprojectcoordinator playsakeyroleinguaranteeing
that all parts are satisfied andtheprojectkeeps
thatallpartsaresatisfied
and the project keeps
coherence
Positiveworkingatmosphereisessential
74
PreliminaryWork
Furtherreading
Main
A.Yavuz Oruc (2011).HandbookofScientificProposalWriting,
Chapman andHall/CRC
and Hall/CRC
Belmain S.(2012).Howtowriteascientificproposal:Respondingto
competitivecalls,Presentation,URL:
http://www.nri.org/projects/adappt/docs/McKnight/WritingGrantPropos
als.pdf
p
Additional
RoyalSociety(2011).Knowledge,NetworksandNations:Global
scientificcollaborationinthe21stcentury
TURBO(2010).
TURBO (2010) How
HowtostartasuccessfulproposalunderFP7?
to start a successful proposal under FP7?,
Presentation,TurkishResearchandBusinessOrganizations,URL:
http://www.turboppp.org/home.do;jsessionid=298565811203FFEA0
FB0326BE9D8598F?ot=5&rt=10&sid=0&pid=0&cid=9429
75
76
Goals
Goa s
Adequatelyorganizeyourproposal,promotingclarity
andobjectivity
Communicateexactly
Theproblemtobeaddressed
Whatyouwanttoaccomplish
Theresourcesrequired
Whentheactivitieswillbeperformed
Moreaboutthis
See[Paiva,2013](HowtoWriteGoodScientificPapers:A
ComprehensiveGuide
p
StructureofaScientificPaper)
p )
77
How?
Typicalstructure
Summary
Title,acronym
Title acronym
Projectsummary
Listofparticipants
DescriptionofWork
p
Problemstatement
Objectivesandjustification
Relevancetothecall
E l i
Evaluationplan
l
Progressbeyondthestateoftheart
Researchplan
78
How?
Typicalstructure
Outputs
Publications,patents,prototypes,tools,
Exitstrategy
Demonstrationofthesustainabilityoftheprojectsoutputs
Budget
Numbers,justificationofresources,valueformoney
Numbers justification of resources value for money
Projectmanagement,monitoringandevaluation
Managementstructure,etc.
Teambackground
Projects,publications,CVs
Disseminationplan
Channelsandtheactionstopubliclydisseminatetheprojectresults
79
Structure Title
Goals
Defineaprojectacronym andalonger(notlong!)
title
Anappealingprojectidentifier
How?
Shouldbriefandrigorouslysummarizethe
essenceoftheproject
Att
Attractive,objective,precise,fullydescriptive,concise
ti
bj ti
i f ll d
i ti
i
andcleartitle
Shouldbespecific
p
((nottoogeneral)
g
)
80
Structure Title
81
Structure ProjectSummary
Goals
Likethetitle,shouldbebrief andrigorously
summarize the essence of the project now with a
summarizetheessenceoftheproject,nowwitha
fewmorewords(typically,between200and400
words)
Likethetitle,maybetheonlythingevaluatorsread
Ifitisnotcatchy,theproposalmaybeexcludedwithout
further reading
furtherreading
82
How?
Describeconcise,clearandobjectively:
What researchproblemtheconsortiumwilladdress
Blunt,righttothepointapproach
1or2sentences
Why itisimportant
1or2sentences
How theywilldoit
they will do it
3or4sentences
Themaincontributions thattheprojectwilloffer
3or4sentences
Theimportanceandimpact ofthecontributions
1or2sentences
Thenatureoftheconsortium
83
EachyearCardiovascularDisease(CVD)causesover1.9milliondeathsintheEU,causingdirecthealthcostsof
105 billion. Coronary Heart Disease (CHD), half of all CVD deaths, is the single most cause of death in Europe.
105billion.CoronaryHeartDisease(CHD),halfofallCVDdeaths,isthesinglemostcauseofdeathinEurope.
HeartFailure(HF) aCHDbeingthemostfrequentcauseofhospitalizationforpeopleover65 has10million
patientsintheEU.
CurrenttreatmentofHFentailsrecommendationsfromcliniciansonmedication,dietandlifestyle.Patientsonly
receivefeedbackatdoctorsvisits,orwhenfacingsymptoms.Dailymonitoring,closefollowup,andhelpon
t t
treatmentroutineislacking.Nonadherencetothetreatmentregimeisamajorcauseofsuboptimalclinical
t
ti i l ki N
dh
t th t t
t
i
i
j
f b ti l li i l
benefit.
HeartCycle willprovideaclosedloopdiseasemanagementsolutiontoservebothHFandCHDpatients,including
hypertension,diabetesandarrhythmiasaspossiblecomorbidities.Thiswillbeachievedbymultiparametric
monitoringofvitalsigns,analysing
g
g ,
y g thedataandprovidingautomateddecisionsupport,toderivetherapy
p
g
pp ,
py
c
recommendations.
Thesystemwillcontainapatientloopinteractingdirectlywiththepatienttosupportthedailytreatment.Itwill
showthehealthdevelopment,includingtreatmentadherenceandeffectiveness.Beingmotivated,compliancewill
increase,andhealthwillimprove.Thesystemwillalsocontainaprofessionalloopinvolvingmedicalprofessionals,
e g alerting to revisit the care plan The patient loop is connected with hospital information systems to ensure
e.g.alertingtorevisitthecareplan.Thepatientloopisconnectedwithhospitalinformationsystems,toensure
optimalandpersonalised care.
Europeshealthsystemisundergoingradicalchangesduetoanagingpopulation.Itsmovingfromreactive
towardspreventativecare,andfromhospitalcaretocareathome.Tomorrowspatientswillbecomemore
empoweredtotaketheirhealthintotheirownhands.NewICTisrequiredtoenablethisparadigmshift.
HeartCycle,coordinatedbyPhilips leadinginelectronicsandhealthcare,includesexpertsontextiles,ICT,
decisionsupportanduserinteraction.
84
From HeartCycle project
Structure ListofParticipants
Goals
Listtheprojectpartners andtheiraffiliations
85
Structure ProblemStatement
Goals
Describetheproblem youwilladdressinthe
proposal
How?
Righttothepoint
Right to the point
Synthesisdiagram
86
Structure ProblemStatement
HeartCycle willprovideaclosedloopdisease
management solution being able to serve both HF
managementsolutionbeingabletoservebothHF
patientsandCHDpatients,includingpossibleco
morbiditieshypertension,diabetesandarrhythmias.
Thiswillbeachievedbymultiparametricmonitoring
andanalysisofvitalsignsandothermeasurements.
Ad
Adverseeventalarmswillbegeneratedforimmediate
l
ill b
df i
di
professionalattentionandanautomateddecision
supportsystemwillderivetherapyrecommendations
fromtheinformationacquired.Vitalbodysignswillbe
usedtotrackhealthstatusandtheimpactofthe
p
currenttreatment,showingthepatienttheimportance
ofadherencetothetreatment,motivatingimproved
treatmentadherence,andamoreactiveroleinhis
care.Theregularmeasurementofvitalsignswill
enable early diagnosis and warning of developing
enableearlydiagnosisandwarningofdeveloping
problems.Furthermore,itwillallowclosermonitoring
oftheeffectsofmedicationandlifestyle,makingmore
personalised treatmentplanspossible.Thefirstthree
yearsoftheprojectarededicatedtoresearchingand
realizingthetechnicalsystemsolution,whereasyear
fourispreservedfortheclinicalvalidationofthe
achievedresults.
87
Structure Objectives
Goals
Clearlystatetheobjectives oftheproposal,their
context andjustification
and justification
Scientific(moregeneric)
Technological(lowerlevel)
g
(
)
How?
Righttothepoint
Right to the point
Inaccordancewiththecalldocument
Usea
Use a list,diagram
list diagram
88
89
How?
Justification
Why
Whyistheobjectiverelevanttothefield?
is the objective relevant to the field?
Whatapplicationsdothisresearchproblemhave?
Whatsthesocio,economic,cultural,etc.impactof
,
,
,
p
addressingthisproblem?
Use(inter)nationalstatisticalstudies,e.g.,OECD,WHO,
United Nations etc proveproblems,identifytrend
UnitedNations,etc.,
prove problems identify trend
SO1:ImproveDiseaseManagementinCardiovascularDisease
ThepopulationoftheEU,andindeedinthewesternworld,isaging.AccordingtoCharlieMcCreevy,
EuropeanCommissionerforInternalMarketandServices,overthecomingdecade,Europewill
p
,
g
,
p
changefromhavingfourpeopleofworkingageforeveryelderlycitizentoaratiooftwotoone[1]
[1]CharlieMcCreevy,ThefutureofEurope,toLimerickCityCouncil,24February,2006
90
Structure RelevancetotheCall
Goal
Proveadequacyoftheproposaltothecall
How
Matching betweencallobjectives andproposal
objectives
E.g.,table
91
Structure RelevancetotheCall
92
Structure EvaluationPlan
Goals
Describehowtheresultsoftheprojectwillbeevaluated
How
Validationofalgorithms
Efficiencyevaluation
Realworldvalidation
Realworld validation
Usabilitytests
Clinicalvalidation

Businessvalidation
Costbenefitanalysis
93
Structure ProgressbeyondSOTA
Goals
Summarizethecontributions theprojectwilloffer
toextendthestateoftheart
How?
Summarytable
Currentapproaches
Newapproachesresultingfromtheproject
Foreachobjective
h bj i
Literaturereview
Innovation
94
95
TO2:EnableVitalBodySignSensing
ThistechnologicalobjectiveisaimedatenablingmeasurementsmedicallyrelevantfortheHeartCycle
applicationusingmethodsthatareeasytousebythetargetgroupofCVDpatients.
Thefollowingtechnologieswillbeinvestigated,andthosefoundtobemedicallyrelevantforthe
application,
andrealisable inaneasytouseway,willbeselectedforfurtherdevelopment.
ECG
StateoftheArt
Theelectrocardiogramisakeysignalfromwhichmanyheartparameterscanbeextracted.AgoodECG
requires gel sticky electrodes which are uncomfortable their placement requires medicalknowledge and
requiresgelstickyelectrodes,whichareuncomfortable,theirplacementrequiresmedicalknowledge
and
theymaycauseskinirritationonthelongterm.MyHeart proposedtextileswithembeddedelectrodes.
Despiteseveralprecautions,thedevelopedtechnologyturnedtobestillsensitivetomotionartefacts.
Innovation
The motion artefacts originatefromthereorganisation
Themotionartefacts
originate from the reorganisation ofthechargesattheinterfacejunctionofthe
of the charges at the interface junction of the
electrodewiththeelectrolyte.ItisproposedinHeartCycle toenhancetheECGsignalnotonlybymeans
ofsignalprocessingontheECGsignal,butalsobytakingintoaccountadditionalinformationprovidedby
othersensors,suchasaccelerometerlocatedontheelectrodeand/ordirectmeasurementofcontact
impedance.Thisrequiresdevelopingspecificelectronicsatthelocationoftheelectrode.Theelectrodes
becomesmartsensorsthatcansenseextrainformationfromtheiruseconditionssoastodeliverafully
correctedanddenoisedsignal.Ifdemonstratedaseffective,suchsmartelectrodeswouldmakea
significantstepforwardinthetextiledryelectrodetechnology.
96
Structure ResearchPlan
Goal
Describeinthedetailtheproposedwork and
methodologies
How?
Divideandconquer approach
Organizeactivitiesaccordingtoworkpackages,tasks,sub
tasks
Particularlyimportantinlarge,multidisciplinaryprojects
Describeproposedmethodologiesindetail
Describerisks andcontingencyplans
Definetheprojecttimeline
Ganttchart
Gantt chart
97
How?
Foreachactivitydescribe
Partner
Partnerinvolvement,objectives,tasks,outputs,
involvement objectives tasks outputs
milestones,deliverables,timeline,laborinput
Relateactivities
Describerisks andcontingencyplans
Provefeasibility
o e eas b ty o
ofworkplan
o pa
Adequatehumanresources,preliminaryresults,
equipment(availableandrequired),etc.
Longestandmostimportantpartoftheproposal
98
99
WP1 ApplicationConceptDesignandBusinessDevelopment
WP1
Application Concept Design and Business Development
WP1definesandmanagesthetwotargetapplications,heartfailureandcoronaryheartdiseaseand
guaranteesthatallapplicationaspectsarebasedonclinicalexcellenceandthemedicalexpertknowledge.
WP6 Validation
ThisWorkPackageaimstoprovetheeffectivenessofthesolutionofferedbyHeartCycle
g
p
y
y inimproving
p
g
theadherenceofpatientstolifestyleandmedicationrecommendationsandthebenefitthattheimproved
adherencehasonthecourseofthedisease,exemplarilyforCHFand/orCHD.
WP7 KnowledgeManagement
WP7willaccountforthemanagementofallknowledgerelatedtotheprojectinallaspects,including
providingvisibilityoftheprojecttothepublic.
WP8 ProjectManagement
TheWPonProjectManagementdealswiththecoordinationandmanagementoftheprojectandthe
consortiumasawholeinallaspectsandcomprisestheimplementationofthemanagementprocesses.
WP9 Socioeconomicmonitoringandconcertation activities
WP9willsupportthebusinessdevelopmentprocessthroughanalysesoftheclinicalandorganisational
outcomesfromaneconomicperspective,i.e.assessmentofthesocioeconomicimpactofthe
applicationtoindividualstakeholdersandtosocietyatlarge.WP9willbecloselyrelatedtoWP1and
WP6
100

101
102
103
104
From HeartCycle
y p
project
j
105
Structure Outputs
Goal
Listconcreteresults oftheactivity
How?
Listplannedscientificpublications,databases,
reports tools,prototypes,patents,
reports,
tools prototypes patents
methodologies,organizedmeetings,workshops,
conferences
106
Structure Outputs
107
Structure ExitStrategy
Goal
Demonstratethesustainabilityoftheprojectsoutputs
Showyouhaveplannedwhathappenswhentheprojectfinishes
How?
H ?
Describewhatconcreteresultswilllast aftertheproject
ends
Betterfacilitiesandequipment?
Bettertrained,morecapablestaff?
Better/newtechnology,knowledge?
/
gy,
g
Changesinthecommonpracticesinthefield?
Scientificnetwork?
Describecommercializationplans
Describe commercialization plans
108
Structure ExitStrategy
Theuniversitypartnershavecommonexploitationgoalsintheareasofscientific
The
university partners have common exploitation goals in the areas of scientific
knowledgedissemination.
Inparticular,thisincludes:
theproductionofnewmeasurableknowledgeevidencedaspublicationsinhigh
impact peer review journals in the general area of biomedical technology
impactpeerreviewjournalsinthegeneralareaofbiomedicaltechnology,
cardiovascularphysiologyandclinicalcardiology
thecreationofnewreferenceknowledge/informationentitiesonHFandCHDinthe
formofwwwapplications,annotateddatabases,andtutorialsaimedatresearchers,
medical personnel and citizens
medicalpersonnelandcitizens
internationalnetworkingthroughthecollaborationwiththehighlevelpartnershipof
theprojectwiththeaimtosetupmaintainableEuropeanstructuressuchasfor
examplecentres ofexcellenceintheareaofpHealth andcardiology.
connectingwithleadingEuropeanclinicalandmedicalinstitutionsinthespecificfields
connecting with leading European clinical and medical institutions in the specific fields
ofcardiology,cardiovascularrehabilitation,clinicalmedicine,sleepandstress
From HeartCycle
y p
project
j
109
Structure Budget
Onceyougetthegrant,youruniversity,company,or
g
governmentagencywillimmediatelytake30to70%
g y
y
ofitsothattheycanheatthebuilding,payfor
Internetconnections,andpurchaselargeyachts.
[Schulman,1996]
110
Structure Budget
Goal
Planallcosts andjustifytheneedforfunding
How?
Defineneedofhumanresources
Scholarships,number,salarypermonth
Missions
ss o s
Conferences,meetings,visitstolabs
Equipment
Computers,experimentationmaterials,
Computers experimentation materials
Stationery
Institutionoverhead
111
Structure Budget
Fundingsourcesdonotgive100% oftherequiredfunding!
From50%to95%
creativeaccountingisoftenacommonpractice
Checkwhatyoucaninclude
y
Overheadscanbelimitedtolessthanwhatyourinstitution
charges
Existingstaffsalarycomplementsmaybelimitedorinexistent
g
y
p
y
Equipmentpurchasesmaybelimitedtoacertainamountand
kind
Budgetmustberealistic
g
Andshoulddemonstrateneedforfinancialassistance
112
Structure ProjectManagement
Goal
Describeprojectmanagement,monitoringand
evaluation mechanisms
Howprojectcosts,quality,schedule,andscopewillbe
monitored,controlled,andcorrectedifnecessary?
113
How?
Definethemanagementstructure
Definecommunicationmechanisms
Define communication mechanisms
F2Fmeetings,telcos,videoconference
Workpackage,wholeproject,etc.
p
g ,
p j ,
Planaccountingreports
Progressmonitoring
og ess o to g
Reports,milestones,etc.
Definemeasurablegoals
g
114
Accounting
Recordingoffinancialinformation
Veryimportanttofundingagencies
Mustbetransparentandaccurate
Qualitycontrolandevaluation
Specifyprojectdeliverables,milestones,etc.asameans
to evaluate the project stays on track
toevaluatetheprojectstaysontrack
Quarterly,biannualorannualreports
Milestones
Significantevents
Significant events (checkpoints)
(check points)
Typicallydecision/evaluationpointsintheprocess:completionofcertain
phasesoftheproject,evaluationofprojectprogress
Shouldbesignificant andattainable
115
TheGeneralAssembly(GA)isthebodyconsistingofrepresentativesofallbeneficiaries,withthetask
The
General Assembly (GA) is the body consisting of representatives of all beneficiaries, with the task
tosupervisetheprojectandwillbechairedbytheProjectCoordinator.
TheProjectCoordinator isresponsibleforthemanagementoftheentireproject.TheCoordinatorof
theprojectistheofficiallinkbetweentheconsortiumandtheEuropeanCommission.TheCoordinator
h
hasappointedaProjectManagerandhasinstalledaProjectOffice,whichtogetherruntheproject
i d P j M
dh i
ll d P j Offi
hi h
h
h
j
HeartCycle.
TheProjectManagerdealswiththeoverallscientificandtechnologicalmanagementoftheproject.
TheProjectManagerwillsupervisetheWorkPackageLeadersandmakessurethatcommunication
j
g
p
g
betweenthevariousWPsproceedsassmoothlyaspossibleforasuccessfulintegrationofthevarious
componentsoftheProject.
TheProjectOfficewillingeneralbeinvolvedinnontechnicalmattersrelatedtoprojectmanagement,
i e all managerial organisational administrative and financial matters of the project
i.e.allmanagerial,organisational,administrativeandfinancialmattersoftheproject.
AWorkPackageLeader(WPL)willcoordinatetheworkcarriedoutinaspecificWorkPackageand
isresponsiblefortheplanning,monitoringandtechnicalreportingoftheprogressintheWP.
116
Structure Partners
Goal
Demonstratetheconsortiumsqualityandability to
conducttheproposedresearchplan
How?
PresenttheshortCV ofallpartners
Significantprojects,publications, awards
Inthelightoftheproject,tohelpdemonstratethefeasibilityof
theworkplan
TheprincipalinvestigatorsCVis particularlysignificant
Describetheprofile
D
ib th
fil ofeachinstitution
f
h i tit ti
Howtheirmissionandvision fitthecall
Theirreputation iscrucial
117
Structure Partners
TheUniversityofCoimbra,Portugal,foundedintheyear1290compriseseightFaculties,more
The
University of Coimbra Portugal founded in the year 1290 comprises eight Faculties more
than2000teachersand22000students.Theparticipationintheproposedprojectiscarriedout
throughtheAdaptiveComputationGroupoftheDepartmentofInformaticsEngineering(DEI),
whichisoneofthe14departmentsoftheFacultyofSciencesandTechnology(FCTUC)and
integratesoneofits42researchunits.FCTUCoffersalargearrayofdifferentundergraduate
andpostgraduatedegrees(MScandPhD)inEngineering,LifeSciences,ExactSciences,
ArchitectureandAnthropology.TheDepartmentofInformaticsEngineeringoftheFCTUC
comprisesmorethan100researchers,ofwhich40holdPh.D.degrees.InsideDEI,thegroup
involvedinthecurrentprojectistheAdaptiveComputationGroup(ACG).Themaincore
expertiseoftheAdaptiveComputationGroupconcernsR&Dforintelligentdataanalysis,
f h d
f
ll
d
l
modelling andcomplexsystemsintegratingdatadrivenaswellasknowledgedrivenapproaches.
Thegrouphasavastexperienceinfundamentalandappliedresearchononlinesystem
identificationandcontrol,nonlinearmodelling andprediction,biosignal processing,image
processing pattern recognition and Medical Informatics In the last few years the group has
processing,patternrecognitionandMedicalInformatics.Inthelastfewyearsthegrouphas
publishedmorethan
200papersininternationalconferencesandmagazines,andhasbeeninvolvedinseveralR&D
projectsatnationalandEuropeanlevels,suchasMyHeart (IST2002507816),COSYControlof
ComplexSystem,Eunite
Co
p e Syste , u te EUropean
U opea NetworkonIntelligentTechnologiesforSmartAdaptive
et o o
te ge t ec o og es o S a t dapt e
Systems.
118
Structure Partners
Provethatpartnersareperfecttoaccomplishthe
defined tasks
definedtasks
Expertise,background,reputation
Provetheneedforcollaboration
E.g.,complex,multidisciplinarywork
g , co p e , u t d sc p a y o
Lackofinhouseexpertise
119
Structure DisseminationPlan
Goal
Channelsandtheactionstopubliclydisseminatethe
projectresults
How?
Projectidentity
Forallpubliccommunication
Internet
Projecthomepage
Scientificpublicationsandevents
Pressreleases
P
l
Attainedresults
Demoinstallations
120
Structure DisseminationPlan
121
Furtherreading
Main
A.Yavuz Oruc (2011).HandbookofScientificProposalWriting,
Chapman andHall/CRC
and Hall/CRC
FP7(2012).TemplateforDescriptionofWork,MicrosoftWord
document
Additional
B
Belmain
l i S.(2012).Howtowriteascientificproposal:Respondingto
S (2012) H t
it
i tifi
l R
di t
competitivecalls,Presentation,URL:
http://www.nri.org/projects/adappt/docs/McKnight/WritingGrantPr
oposals.pdf
TURBO(2010).
TURBO (2010) How
HowtostartasuccessfulproposalunderFP7?
to start a successful proposal under FP7?,
Presentation,TurkishResearchandBusinessOrganizations,URL:
http://www.turboppp.org/home.do;jsessionid=298565811203FFEA0
FB0326BE9D8598F?ot=5&rt=10&sid=0&pid=0&cid=9429
122
Yourproposalwillbemoreappealingifyouallow
each partner to freely express his/her creativity
eachpartnertofreelyexpresshis/hercreativity.
124
Goal
Promoteuniform andconsistent writingstyle
Guaranteesufficient and balanceddepth
How?
H ?
Agreeonterminologyand style
Make sure all partners follow the proposalsstemplate
Makesureallpartnersfollowtheproposal
template
Eliminateredundancies
Makesuretheproposaldoesntdivergetoadifferent
di ti th th
directionthantheoneagreed
d
Makesuredifferenttaskshaveadequate(maybe
balanced)depth
125
Projectcoordinator warrantofqualityin
collaborativewritingg
Responsibleforresolvingallthementionedissues
126
Further reading
Furtherreading
LowryP.B.,CurtisA.andLowryM.R.(2004).Building
y
,
y
(
)
g
aTaxonomyandNomenclatureofCollaborativeWriting
toImproveInterdisciplinaryResearchandPractice,
Journal of Business Communication Vol 41 No 1 pp
JournalofBusinessCommunication,Vol.41,No.1,pp
6699.
127
Submission
Submission
Ifyoucantsubmitontime,theresponsibleis
obviously the system
obviouslythesystem
Thesubmissionsitecantevenhandleafew
thousandsofsimultaneoussubmissions!Whatapoor
scalability!
Yourelectricitycompanyalwaysfailswhenyoumost
need it
needit
YourharddiskMeanTimeBetweenFailuredecidedto
proveitisanurbanmyth
129
Submission
Goal
Prepareyoursubmissioninadvance
Submit yourproposalontime
your proposal on time
Dontoverlookthistask!
Often,itisnotassimpleasitseems
130
Submission
How?
Collect allneededinformationinadvance
Dataaboutpartnersinstitutions,etc.
Data about partners institutions etc
PIC:ParticipantInformationCode
CVs
Sometimes,itisnecessarytomanuallycopy from
yourdocumenttoonlineformfields
Surprisesmayhappen
Youhavetoomanycharactersinaspecificfield
Formfielddoesntacceptedquotationmarks
F
fi ld d
t
t d
t ti
k
131
Submission
How?
Dontwait untilthelastminute!
Noteventhelastday
Not even the last day
Rememberhumannature
Submissionpeaksbythedeadline
Submissiondatesandtimes areusuallystrict
y
Ifthesystemscloses,itdoesntmatterifyou
misseditforjustoneminute
j
132
Submission
Fromhttp://alfa.fct.mctes.pt/images/LacragensProjectos.png
133
IllustrationofdailysealedsubmissionsinacallbytheScienceandTechnologyFoundation(FCT,Portugal).
Notification
Notification
Goals
Toinformtheauthorsaboutthedecision resulting
fromtheproposalreview process
Acceptance
Rejection
How?
H ?
Externalreviewerssendtheircomments about
the paper
thepaper
Fundingagencysendsthedecision accordingto
the reviews
thereviews
135
Notification
Notificationresults
Notification results
Acceptance
Theproposalisaccepted
However,maybenotasyouproposed
Budgetmay(isoften)cutabit
Humanresources,equipment,numberofmissionsmaybecut
Human resources equipment number of missions may be cut
abit
Inaddition,reviewersmayaddsuggestions
Literaturereferences,problemstoaddress
Literature references problems to address
Rejection
Theproposalisrejected
p p
j
136
Notification
RecommendedforFunding
R
d d f F di
OverallRating: Outstanding
Comments:
ThisisawellmotivatedproposalinvolvingimportantinnovationineHealth.
Thi i hi hl t d t
Thisisahighlyratedteamwithstrongpapersinrelevantareas.
ith t
i
l
t
[]
RecommendedforFunding
OverallRating: 86
Comments:
Overallitisaninterestingproposal.
ThePanelwouldrecommendtolookatthefollowingpapers:
[]
OnePhDstudentsufficestoconducttheproposedwork.Thusthebudgethasbeenreduced.
137
Notification
NotRecommendedforFunding
N
tR
d d f F di
Infaceofhighcompetitionforfunding,thisproposaldidnotreachapositiontobefunded.
OverallRating: Good
OverallComments: Themainvalueoftheprojectisthatithassomepracticalimplications.The
weaknessisperhapsthatitdoesnotofferanythingsignificantlynew.
eakness is perhaps that it does not offer an thing significantl ne
Comments:
Theproposallacksdetailabouthow[]aregoingtobeimplementedandhowthedifferent.
OnlyParticipantX hasastrongbackground.Theteamlackscommonpublicationsinthepast.
The expected publications are too few Only # journals from # researchers in 2 years are quite few
Theexpectedpublicationsaretoofew.Only#journalsfrom#researchersin2yearsarequitefew.
OverallRating:Excellent
Overall
Rating: Excellent
OverallComments:Strengths:Theteamhashighqualityresearchresults,thenoveltyofthetheme
oftheproposal,themultidisciplinarypointofview
Weakness:Thereisnocleardefinitionofthedevelopment,theproposaldoesnotclarifythe
improvements in the research field
improvementsintheresearchfield
138
Notification
Typicalrejectioncauses
Irrelevanttopic
Worknotsufficientlyoriginalorwithinsufficientsocial,
economic,scientificimpact
,
p
Lowacceptancerate
Themedoesntfitthefundingprogram
Proposedmethodologyisnotconvincing
Proposed methodology is not convincing
Lackofdetail,onlylistofgeneralideas
Unconvincingoutput
Does
Doesnotsignificantlyadvancethestateoftheart
not significantly advance the state of the art
Unrealisticnumberofpublications,lackofrelevanceofselected
publications,etc.
Shallow,uncriticalliteraturereview
Shallow uncritical literature review
139
Notification
Typicalrejectioncauses
Unconvincingcollaborationstrategy
Inadequateteambackground
Lackofpastrelatedpublications,weakteammembers
Failuretoproveneedforcollaboration
E.g.,youhaveallneedskillsinhouse
Inadequatemanagement,monitoringandevaluationplans
Unrealisticbudget
Eithertohighortoolow
Lackordeficientdemonstrationofthesustainabilityofthe
projectsoutputs
j
Unclearmarket,poorcommercializationplans
Badwritingqualityandpresentation
140
Notification
Nowit'stimefortheactualresearch.Youwill
quickly find out that (a) your project is not as simple
quicklyfindoutthat(a)yourprojectisnotassimple
asyouthoughtitwouldbeand(b)youcan'tactually
solvetheproblem.However andthisisvery
important youmustpublishanyway.[Schulman,
1996]
141
FurtherInformation
FurtherInformation
Furtherinformationon
Further information on
Structure
WritingSequence
Writing Sequence
WritingStyle
Reviewingyourdocument
R i i
d
t
SSee[Paiva,2013](HowtoWriteGoodScientific
[P i 2013] (H
W i G d S i ifi
Papers:AComprehensiveGuide)
143
Conclusions
Thisdocumentsummarizedanumberofgeneral
guidelines forproducinggoodscientificproject
for producing good scientific project
proposals
Theseguidelinesaregeneralrulesofthumb basedon
literaturereview onthethemeandmypersonal
experience
145
FutureWork
Future Work
Improvements tothecurrentdocument
Howtoevaluatescientificpapers
How to evaluate scientific papers
Howtoevaluatescientificproposals
146
Acknowledgements
Acknowledgements
Proyecto Prometeo,Ecuador
EEscuela
l Politcnica
P lit i Nacional,
N i
l
Quito,Ecuador
Universidade deCoimbra,Portugal
148
AbouttheAuthor
AbouttheAuthor
Moreinfoathttp://rppaiva.dei.uc.pt/
More info at http://rppaiva dei uc pt/
150
Bibliography
Bibliography
Main
Yavuz Oruc (2011).HandbookofScientificProposal
Writing,Chapman andHall/CRC
FP7(2012).TemplateforDescriptionofWork,
Mi
MicrosoftWorddocument
ft W d d
t
152
Bibliography
Additional
BartleP.(2007).ProposalsforFunding:Howtogetmoneyoutofdonororganizations.Technical
Bartle
P (2007) Proposals for F nding Ho to get mone o t of donor organi ations Technical
Report,URL:http://cec.vcn.bc.ca/cmp/modules/resprp.htm
Belmain S.(2012).Howtowriteascientificproposal:Respondingtocompetitivecalls,
Presentation,URL:
h //
http://www.nri.org/projects/adappt/docs/McKnight/WritingGrantProposals.pdf
i
/ j
/ d
/d /M K i h /W i i G
P
l df
CardosoJ.(2012).Thepointsyourpapershouldaddress,TechnicalNotes,URL:
http://http://eden.dei.uc.pt/~jcardoso/ForStudents/students.html
Glnzel W.andSchubertA.(2004).AnalyzingScientificNetworksthroughCoauthorship.In
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Adapted from [Belmain, 2012]

Governmentagencies:Fundao para aCincia eTecnologia

Adapted from http://ec.europa.eu/research/fp7/understanding/fp7inbrief/fundingschemes_en.html

From www.efpconsulting.com/tools (Mr. M. Morrons FP7 Book)

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