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In this file, you can ref useful information about performance appraisal letter such as
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Give a description of what makes the person a valuable employee. Start with general statements
and add details and examples to support your statements. If you say "Mary is a hard worker," for
instance, follow up with a comment on how she has volunteered to stay late to complete projects
or describe her contribution on a particular project.
Step 4
Include details on the employee's expertise and distinguishing characteristics that provide unique
contributions to the company. Consider if your subject is an expert tech person, skilled with the
computer programs your company uses or if he boosts workplace morale by bringing in snacks
for everyone or telling jokes. Think about what the employee brings to the company beyond the
usual.
Step 5
Highlight special areas of achievement or awards. If you are unsure of any recognition, speak to
the employee to see if she has been awarded any recognition for superior achievement or
performance. Awards such as employee of the month and industry-specific awards make
excellent selling points in a letter of recommendation. Customer recommendations of the
employee can also offer strong support.
Step 6
Close with an action statement of what you are hoping to achieve with your letter of
recommendation. If you want the employee to secure a promotion or raise, mention it in closing.
If you want the employee to receive a favorable review, offer your written support.
Tip
Be clear and concise with your writing. Avoid short letters of only one or two small paragraphs,
but also avoid lengthy letters with run-on sentences or rambling anecdotes. Make your letter
persuasive and to the point, with concrete examples to support your recommendation.
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1. Essay Method
3. Rating Scale
Rating scales consists of several numerical scales
representing job related performance criterions such as
dependability, initiative, output, attendance, attitude etc.
Each scales ranges from excellent to poor. The total
numerical scores are computed and final conclusions are
derived. Advantages Adaptability, easy to use, low cost,
every type of job can be evaluated, large number of
employees covered, no formal training required.
Disadvantages Raters biases
4. Checklist method
5.Ranking Method
The ranking system requires the rater to rank his
subordinates on overall performance. This consists in
simply putting a man in a rank order. Under this method,
the ranking of an employee in a work group is done
against that of another employee. The relative position of
each employee is tested in terms of his numerical rank. It
may also be done by ranking a person on his job
performance against another member of the competitive
group.
Advantages of Ranking Method
Employees are ranked according to their
performance levels.
It is easier to rank the best and the worst
employee.
Limitations of Ranking Method
The whole man is compared with another
whole man in this method. In practice, it is very difficult
to compare individuals possessing various individual
traits.
This method speaks only of the position where an