Learn Microsoft Excel

Microsoft Excel for Beginners
Bori
Microsoft ExcelM
Congratulations! Now that you are done learning Microsoft word. The next stage
will be to learn Microsoft excel.
Microsoft excel is used by;
1. Accountant in Banks to calculate money
2. Store keepers to calculate stock
3. Engineers to do scientific calculation
4. Traders
5. Production/ Manufacturing companies to take record of goods produced.
6. Military to take records of their ammunitions.
For you to use Microsoft excel very well, you need to know how to use and
manipulate a table. You also need to know simple mathematics.
As you must have known by now, Microsoft word is basically use to type or prepare
documents.
But when it comes to handling numbers, one of the best applications to use is
Microsoft Excel. Microsoft Excel is a general-purpose electronic spread sheet used
to organize, calculate, and analyze data. The task you can complete with Excel
ranges from preparing a simple family budget, preparing a purchase order, create an
elaborate 3-D chart, or managing a complex accounting ledger for a medium size
business.
TO LAUNCH EXCEL:
Click on the Start button
Move up to Programs
Across to select Microsoft Excel
How to start Microsoft Excel.
Mobile:- +2348035997597

Bori
BASICS
An active cell is outlined in black and the location appears in the Name box
(D2 is active).
Name Box
Before entering data, you must first tell the computer which cell should be receiving
the information. Only active cells receive information. An active cell has a thick
black border around it (called the cell selector). Notice that the cell selector moves
from cell to cell when you press any of the four arrow ( ) keys.
Each worksheet is composed of rows (numbered) and columns (lettered).
Mobile:- +2348035997597

Bori
CELLS
The intersection of each row and column creates a cell. The cell is identified by its
location on the worksheet (i.e. D3).
CELL REFERENCES
Cell references identify individual cells, rows, and/or columns in a worksheet. They
tell Excel where to look for values to use in a formula.
CUTTING AND PASTING CELLS

If you wish to move the data contained in the A column of your spreadsheet
to column C, you highlight the A column, cut (Ctrl-X) the information, and
paste (Ctrl-V) it in the C column.
Mobile:- +2348035997597

Bori
CHANGING THE WIDTH OR HEIGHT OF A COLUMN OR ROW

At some point, your data may exceed the width allowed by the cells. In such a case,
you may need to lengthen (or reduce) the width of a column. For example: a column
in your spreadsheet is designated for the addresses of everyone in your history class.
It is likely that the cell is too narrow to show the entire address. Although the entire
address is stored in the cell, you may not be able to visibly see all of the information
at a glance.
1. To change the length of a column, bring the mouse cursor to the grey vertical line
between the lettered cells (A, B, C, etc.) of the column you wish to extend (or
shorten). Youll notice the mouse pointer will change to the resize cursor
.
2.
3.
Hold down the left mouse button and move the cursor to the right or left to
increase or decrease the width. In the example below, we see the spacing has
now been resized to 132 pixels.
To change the height of a row, bring the mouse cursor to the grey horizontal
line between the numbered cells (1, 2, 3, etc.) of the row you wish to heighten
(or reduce).
USING THE FILL HANDLE

The fill handle is a tool used to fill a selected range
with formulas, values, or labels. The fill handle
saves time by automatically filling cells with
information. It can be used to duplicate a pattern or
series.
For example: If you wish to have your columns
headed by the months of the year, you can type
January in one cell, then use the fill handle to
fill in the remaining eleven months.
FORMATTING TEXT, NUMBERS, AND CELLS

Selecting Rows or Columns:
To select an entire row, click on the number of the row in the gray column on the
left. To select an entire column, click on the letter of the column in the gray row
at the top.
Mobile:- +2348035997597

Bori
Formatting Text:
Font/Point Size/Bold/Underline- Once the desired cell(s) have been selected, click
the appropriate formatting button in the toolbar at the top of the screen to alter the
appearance of the text in that cell(s).
Subscripts/superscripts- To add subscripts or superscripts to a cell, highlight the

letter/number in the formula bar. Under the Format menu, select Cells. Check
the box for superscript or subscript as desired.
Alignment Left/Center/Right: To change the default horizontal alignment of a cells

contents, select the cell(s) or row(s)/column(s), and click the appropriate
alignment button on the tool bar.
Top/Center/Bottom: To change the default vertical alignment of a cells

contents, select the cell(s). Under the Format menu, select Cells. Click on
the Alignment tab, and choose the desired alignment from the Vertical drop
down menu.
Wrapping textIn some cases, the content in a cell will exceed the amount of space available. If
there is extra text, only the beginning of the text will be visible. If a number is too
long to fit, the cell will display #####, rather than the number. To fix this problem
Mobile:- +2348035997597

Bori

you could increase the width of the column (see Formatting Cells), or you can
format the cell to allow the text to wrap onto a second line within the cell.
Select the cell(s) that need to have
text on multiple lines. (Entire
columns or rows can also be
selected.)
Under the Format menu, select
Cells.
Click on the Alignment tab.
Check the box for Wrap Text.
Merging and Centering cellsSometimes text needs to be centered

over multiple columns. Rather than
trying to guess which column is the
central one and typing the text in that
columns cell, the entire set of cells in
that row can be combined.
Select the cells.
Click the Merge and Center button on the toolbar.
The same process can be done via the Alignment window by checking the Merge
.
cells box and horizontally centering the text.

Formatting Numbers:
Number of decimal places- Select the
cell(s). Under the Format menu,
select Cells and click on the
Number tab. Click on Number to see
the decimal place options.
Decimal places alignment- Since
Excel does not retain zeros at the end
of a number (i.e. 2.0), It can be
difficult to line up a column of
numbers with inconsistent numbers
of decimal places. To increase or
decrease the number of decimal
places for a column (and thereby
unify the number of decimal places),
select the column and click on the
appropriate button in the toolbar.
Increase decimals
Decrease decimals
Special notation (currency, dates, etc.)- Additional formatting options for

currency ($), times, dates, zip codes, social security numbers, and phone
numbers are found under the Format menu, Cells, and Number.
Mobile:- +2348035997597

Bori
Formatting Cells:
Column width/Row height- To expand or contract the width of a column, select
the column. Placing the cursor in the gray row at the top of the column, drag
the right or left edge to make it wider or narrower.
Double-clicking on this edge will automatically adjust the width to fit the
widest content in that column. Row height can be altered in the same manner,
dragging or double-clicking on the top or bottom edge in the gray column on
the left side of the worksheet.
Borders and Patterns- Borders can be placed around a cell or group of cells
using the border option. Under the Format menu, select Cells. Select Border.
The number of sides and the type of line can be selected from this window.
Patterns and colors are also available in the adjacent tab. These options should
be used cautiously as it can be difficult to read data when the cell also contains
a color or pattern.
Mobile:- +2348035997597

Bori
EXERCISE 1
Use Fill handle to create the calendar below.
Mobile:- +2348035997597

Bori
Mobile:- +2348035997597

Bori
Mobile:- +2348035997597
10

Bori
Reg.
No.
Eng
Maths
BK.K
Lit
Econ
Total
Avg
S/No. Name of Student
1.
Sunny Ade
001
54
25
73
62
54
269
53.8
2.
Luke Judith
002
18
28
25
39
45
157
31.4
3.
Mienye J.
003
36
65
26
12
15
157
31.4
4.
Sese, Ebi
004
36
35
53
57
16
201
40.2
5.
Polo, Eres
005
65
63
64
63
65
325
65
6.
Meb, Tonye
006
32
60
47
65
55
265
53
Mobile:- +2348035997597
11

Bori
Mobile:- +2348035997597
12

Bori
Mobile:- +2348035997597
13

Bori
USING FORMULAS
Excel Functions are preprogrammed formulas that make the task of writing complex
formulas easier. There are a total of 333 functions in Excel.
Excel allows you to assign formulas to cells to calculate values. To build a formula,
you must first designate which cell(s) the formula should affect. Formatting can also
apply to rows or columns. To format a cell using a formula, select the cell to be
formatted.
Type an equals sign (=) (This tells the computer it is about to calculate a value.),
followed by the formula.
An example of this would be to sum a group of cells in a column and provide a total
in an empty cell. Here we see a simple SUM formula (lower left) that calculated all
the values for cells B1 through B7 and the process of entering a PRODUCT
formula (lower right).
Formulas can use standard arithmetic operations, values, cell addresses, and cell
names. Arithmetic operations are used to carry out addition, subtraction,
multiplication, and division. The table below lists the keys used for arithmetic
functions.
For exponent functions, use the carat key (^) followed by the exponent.
For example: 82 is entered as 8^2
For exponents, use the capital letter E. For example: 7 1024 would be entered as
7E24.
In using complex formulas, it is important to know that Excel follows algebraic rules
regarding parentheses and order of operation. Below are some examples of formulas
you would use to carry out arithmetic functions.
Mobile:- +2348035997597
14

Bori
Arithmetic operator
Meaning
Example
+ (plus sign)
Addition
3+5
(minus sign)
Subtraction
Negation
71
3
* (asterisk)
Multiplication
3*8
/ (forward slash)
Division
6/3
% (percent sign)
Percent
40%
^ (caret)
Exponentiation
3^2
Comparison operator
Meaning
Example
= (equal sign)
Equal to
A1=B1
> (greater than sign)
Greater than
A1>B1
< (less than sign)
Less than
A1<B1
>= (greater than or equal to sign)
Greater than or equal to
A1>=B1
<= (less than or equal to sign)
Less than or equal to
A1<=B1
<> (not equal to sign)
Not equal to
A1<>B1
Reference
operator
Meaning
Example
: (colon)
Range operator, which produces one

reference to all the cells between two
references,
including
the
two
references
D5:D15
, (comma)
Union operator, which combines

multiple references into one reference
SUM(B5:B15,D5:D15)
(space)
Intersection operator, which produces

on reference to cells common to the
two references
B7:D7 C6:C8
Mobile:- +2348035997597
15

Bori
Remember to precede any formula with an equals sign.

2+2
=2+2
2
=6 + (8^2)
68

=(89+67) + (12/35)3
(89+67)

For example
Lets say you were sent to purchase some item in the market as illustrated below.
If you look at cell F4, what we expect to have is 5 120 as amount for polish.
Cell D4 has 5, while E4 has 120
Therefore, the formular you will enter in cell F4 will be =D4 E4. Press Enter key
Once you have done that, you fill down
To calculate the Total, you enter =SUM(F4 : F10)
The word SUM, is called an excel function. While :, represent range.

Mobile:- +2348035997597
16

Bori
Excel has so many functions, and they are very useful

Note: If you wanted to add the values of cells F4 through F10, you could type the
formula
= F4+F5+F6+F7+F8+F9+F10
A shorter way would be to use the SUM function and simply type =SUM(F4:F10).
The following table contains the definitions and examples of several other available
functions:
The Autosum feature allows you to quickly generate descriptive statistics for a range
of data.
Mobile:- +2348035997597
17

Bori
The basic Autosum functions include:
Troubleshooting Error Messages When Using Formulas and Functions
Other commonly used excel functions are

Counting Functions
There are four functions which let you count up the number of cells matching certain
criteria:
COUNT tells you how many cells contain numbers
COUNTA tells you how many cells are not empty
Mobile:- +2348035997597
18

Bori
COUNTBLANK tells you how many cells are empty

COUNTIF tells you how many cells match a certain criterion
Logical Functions
IF gives you alternative results depending on a condition
AND allows you to check several criteria are all true
OR checks whether any criteria are true
NOT changes true to false and vice-versa
IF Function
Returns one value if a condition you specify evaluates to TRUE and another
value if it evaluates to FALSE.
Use IF to conduct conditional tests on values and formulas.
Syntax
IF(logical_test,value_if_true,value_if_false)
Logical_test is any value or expression that can be evaluated to TRUE or
FALSE. For example, A10=100 is a logical expression; if the value in cell A10
is equal to 100, the expression evaluates to TRUE. Otherwise, the
expression evaluates to FALSE. This argument can use any comparison
calculation operator.
A
Actual Expenses
Predicted Expenses
2000
1000
600
1000
600
1000
Formula
Description (Result)
=IF(A2>B2,"Over Budget","OK")
Checks whether the first row is over

budget (Over Budget)
=IF(A3>B3,"Over Budget","OK")
Checks whether the second row is over

budget (OK)
IF function
The IF function as the name implies is a conditional function. When use in an excel
formula, enables you to get results base on the condition on ground.
Mobile:- +2348035997597
19

Bori
Let say you are working on list of admitted student from JAMB. And you want to
use excel to type their name and their school fees according to idigiens and nonindigenes
From the above diagram, to make use of the IF function to automatically assign fee
to students (25,000 for Rivers Student and 35,000 for non-Rivers). We use the
formula;
=IF(G11=rivers,25000,35000)
Other use of IF function, is in grading system/result. Lets say in a school result, its
expected that grade should be allocated to students as follows
Scores
Grade
75 100
A
70 - 74
AB
65 - 69
B
60 64
BC
55 59
C
50 54
CD
45 49
D
40 44
E
Below 40 F
To fill in the grade for the first student, before filling it into other, we simply type the
formula in cell G11
=IF(F11>=75,"A",IF(F11>=70,"AB",IF(F11>=65,"B",IF(F11>=60,"BC",IF(F1
1>=55,"C",
IF(F11>=50,"CD",IF(F11>=45,"D",IF(F11>=40,"E","F"))))))))
Note that cell G11 is where the grade will appear. While in the formula, cell F11 is
where we have to Total for each subject.
Microsoft Excel provides additional functions that can be used to analyze
your data based on a condition. For example, to count the number of
occurrences of a string of text or a number within a range of cells, use the
Mobile:- +2348035997597
20

Bori
COUNTIF and COUNTIFS worksheet functions. To calculate a sum based on

a string of text or a number within a range, use the SUMIF and SUMIFS
worksheet function.
Example the COUNTIF function
A
Salesperson
Invoice
Buchanan
20,000
Buchanan
10,000
Suyama
9,000
Suyama
30,000
Buchanan
6,000
Dodsworth
24,000
Formula
Description (Result)
=COUNTIF(B2:B7,">10000")
Numbers above 10000 (3)
=COUNTIF(B2:B7,"<=10000")
Numbers less than or equal to

10000 (3)
AND function
Returns TRUE if all its arguments are TRUE; returns FALSE if more or one
argument is FALSE.
Syntax
AND(logical1, logical2, ...)
Logical1, logical2, ... are 1 to 255 conditions you want to test that can be
either TRUE or FALSE.
If the specified range contains no logical values, AND returns the #VALUE!
error value.
Example 1
=IF(AND(State=Rivers,Sex=female)
The above formula determines if a student will be given a free hostel on the
condition that the student is from Rivers AND is a Female.
OR function
Returns TRUE if any argument is TRUE; returns FALSE if all arguments are
FALSE.
Mobile:- +2348035997597
21

Bori
Example
OR function- Use when the result relies on a Logic condition. It can also be
combined with other functions, such as IF and SUM. The OR function determines if
a condition is True or False. If student is a Rivers OR Bayelsan, then True, else
False
Eg. = OR(State= Rivers, State = Bayelsan)
1. =IF(OR(State=Rivers,State=Bayelsa),pay bursary,not qualified)
The above formula determines if a student will be paid bursary on the
condition that the student is either from Rivers OR Bayelsa.
EXAMPLE
Below is a table created with the help of Nested IF, OR with AND Functions.
The formula is as illustrated below. Try and create the same table as shown
below.
Formula Instruction
Fees = IF(OR(State="RIVER", State ="BAYELSA"),25000,35000)
Hostel =IF(AND(State="RIVERS", Sex="F"),"FREE","PAY")
Bursary =IF(OR(State="RIVERS", State ="BAYELSA"),"QAULIFIED","NOT QUALIFIED")
JOMAT UNIVERSITY OF ART AND SCIENCE

JAMB ADMISSION LIST AND FEES
DATE: 5TH OCTOBER, 2011
S/N NAME
SATE OF ORIGIN
SEX
AGE
FEES
HOSTEL
Bursary
RIVERS
19
35000
PAY
QAULIFIED
AJUKWUM, Stanley E.
CHIDI Oguguo
RIVER
19
25000
PAY
NOT QUALIFIED
CLETUS Aniefiok U.
LAGOS
18
35000
PAY
NOT QUALIFIED
EBIRIKA Stephen C
KADUNA
19
35000
PAY
NOT QUALIFIED
EDWARD Victor S.
RIVERS
20
35000
FREE
QAULIFIED
ELEBOR Douglas
BAYELSA
22
25000
PAY
QAULIFIED
AMBUK ARINAM E.
DELTA
20
35000
PAY
NOT QUALIFIED
EZENWA Sabinus O
KANO
21
35000
PAY
NOT QUALIFIED
INAKAN Emmanuela
LAGOS
23
35000
PAY
NOT QUALIFIED
OYO
19
35000
PAY
NOT QUALIFIED
11 ISAIAH Samuel B
RIVERS
19
35000
PAY
QAULIFIED
12 JUMBO Yerebabari
RIVERS
18
35000
FREE
QAULIFIED
13 KALAGBOR Charles J
ONDO
20
35000
PAY
NOT QUALIFIED
14 KIRI Igbikiyemiari
ONDO
12
35000
PAY
NOT QUALIFIED
10 IREN Monday A
Mobile:- +2348035997597
22

Bori
DATA VALIDATION
Data Validation can be used to limit the data that can be entered into a cell. For
example, you might want the user to enter only values between 1% and 99%. You
might also use this tool to enable data input to a drop down list. This has two
advantages in that it can be faster and more accurate. Start with the dialog box below
to create your drop down list functionality.
After making all the necessary selections in the validation list dialog box, your
worksheet will behave as shown below.
You can also provide messages to define what input you expect for the cell, and
instructions to help users correct any errors. For example, in a marketing workbook,
you can set up a cell to allow only account numbers that are exactly three characters
long. When users select the cell, you can show them a message such as this one:
Data validation helps to prevent spelling error, by selecting an item, you dont need
to type again.
Mobile:- +2348035997597
23

Bori
VLook-up Function
Using VLook-up can be use along side with validation in an excel sheet.
In Microsoft Excel, the VLOOKUP function searches for value in the left-most
column of table_array and returns the value in the same row based on the
index_number.
Lets say we want the computer to automatically indicate the price of an item
immediately we select from our validated list.
So in Cell C10 we enter this formula = Vlookup (A10,F4:G8,2)
Cell A10 is the item, F4:G8 is the lookup location.

As you can see we will not need to enter the price and also the total for each item
Total will simply be = Quantity Price
i.e.
= B10 C10
Mobile:- +2348035997597
24

Bori
INDEX-MATCH Function
The Index-Match Function is another powerful Excel function. Its so powerful that
most users prefer using it than Vlookup. It has certain features that make it superior
to VLOOKUP in many situations. Regardless of which method you think is better, (I
have my opinion) it is definitely worth it to learn both formulas and have both at
your disposal.
When we combine both the INDEX formula and the MATCH formula, the number
that the MATCH formula returns becomes the row number for your INDEX formula.
=INDEX ( Column I want a return value from , ( MATCH ( My Lookup Value , Column I want to
Lookup against , Enter 0 ))
As you can see, it returns the value like VLOOKUP

In my own Opinion, when using Index-Match Function, you should make use of ID
number as your reference point.
Try This
Emp ID
A101
S251
J214
R541
A153
H219
R236
A265
Name
Amit
Santosh
John
Rishi
Alex
Harry
Rajesh
Anu
Department
QA
Planning
Operations
Manufacturing
IT
QA
Planning
Operations
Mobile:- +2348035997597
Age
32
28
41
25
31
45
45
26
Marks
154
102
86
98
110
87
92
84
25

Bori
EXERCISE 2
Instruction
1. Use Fill-Down handle to create the ID column, Type the Sales Date and Kg
Sold Manually.
2. Use Validation method to create the Name of Sales Person
3. Use Validation method to create Category
4. Use Validation method to create Fruits. First prepare a two Colum Label List
A and List B. Use this to create your validation using IF-function for the
source depending on the Category.
5. Use Automatic method to create Commission% using IF-function
(4%=Imported, 2%=Local)
6. Use Look-up to automatically determine Unit Price,
7. Order value $ = Unit Price Kg Sold,
Sales Tax = 15% Order Value $
and Commission $ = Commission% Kg Sold
Mobile:- +2348035997597
26

Bori
EXERCISE 3
The table below is a list of item. Each item is under a category. Use Vlookup to
create an Excel receipt as illustrated below. Under the Price column, assign a price
to each of the item.
Note. Each Item has a code. So, when a customer buys any of the goods, the item is
identified using a code.
Mobile:- +2348035997597
27

Bori
The above table should be use to create the receipt below. Use Index Match
Function for the Code and Price. Amount= Quantity Price.
JOMAT SUPER MARKET, BORI

Customer Name:
Address:
Phone:
Code
Date:
Description of Good
Thank you for your patronage, Good bye!
Mobile:- +2348035997597
Quantity
Price
Amount
N
Total
28

Bori
EXERCISE 4
S/N
Staff
Name
Basic
Salary
Allowance
Deduction
Transport
Lunch
Utility
Security
Housing
(1% Basic)
(1%
Basic)
(2%
Basic)
(2%
Basic)
(2%
Basic)
Gross
Pay
Tax
Loans
(5%
(20% Gross)
Total
deductions
Net pay
Gross Pay)
Jame S.
175,000.00
Peter H.
62,083.00
Harry B.
82,684.00
Gift R.
45,981.00
Jude F.
45,981.00
Mercy B
17,840.00
TOTAL
Instruction
Transport
= 1% of Basic
Tax
= 5% of Gross Pay
Lunch
= 1% of Basic
Loans
= 20% of Gross Pay
Utility
= 2% of Basic
Security
= 2% of Basic
Housing
= 2% of Basic
Gross Pay
= Basic salary + Transport+ Lunch + Utility + Security + Housing
Total Deduction
= Tax + Loans
Net Pay
= Gross Pay Total Deduction
Mobile:- +2348035997597
29

Bori
EXERCISE 5
Instruction
1. Use IF and AND Function to calculate the Total
score (TL) for each student and use Fill handle to
complete the rest
2. Use Nested IF Function to enter the Grade (GD) and
Fill handle to complete the rest. Bursary
Mobile:- +2348035997597
Scores
75
70
65
60
55
50
45
40
39
Grade
A
AB
B
BC
C
CD
D
E
F
30

Bori
EXERCISE 6
Validate the State and L.G.A
Federal Capital Territory
Gwagwalada , Kuje , Abaji , Abuja Municipal, Bwari , Kwali,
Abia
Aba North , Aba South , Arochukwu , Bende , Ikwuano , Isiala-Ngwa North , Isiala-Ngwa South , Isuikwato
, Obi Nwa , Ohafia , Osisioma , Ngwa , Ugwunagbo , Ukwa East , Ukwa West , Umuahia North , Umuahia
,South Umu-Neochi
Adamawa
Demsa , Fufore , Ganaye , Gireri , Gombi , Guyuk , Hong , Jada , Lamurde , Madagali , Maiha , Mayo-Belwa,
Michika , Mubi North , Mubi South , Numan , Shelleng , Song , Toungo , Yola North , Yola South
Akwa Ibom
Abak , Eastern Obolo , Eket , Esit Eket Essien Udim Etim Ekpo Etinan Ibeno Ibesikpo Asutan
Ibiono Ibom Ika Ikono Ikot Abasi Ikot Ekpene Ini Itu Mbo Mkpat Enin Nsit Atai Nsit Ibom
Nsit Ubium Obot Akara Okobo Onna Oron Oruk Anam Udung Uko Ukanafun Uruan
Urue-Offong/Oruko Uyo
Anambra
Aguata Anambra East Anambra West Anaocha Awka North Awka South Ayamelum Dunukofia
Ekwusigo Idemili North Idemili south Ihiala Njikoka Nnewi North Nnewi South Ogbaru
Onitsha North Onitsha South Orumba North Orumba South Oyi
Bauchi
Alkaleri Bauchi Bogoro Damban Darazo Dass Ganjuwa Giade Itas/Gadau Jama'are
Katagum Kirfi Misau Ningi Shira Tafawa-Balewa Toro Warji Zaki
Bayelsa
Brass Ekeremor Kolokuma/Opokuma Nembe Ogbia Sagbama Southern Jaw Yenegoa
Benue
Ado Agatu Apa Buruku Gboko Guma Gwer East Gwer West Katsina-Ala Konshisha
Kwande Logo Makurdi Obi Ogbadibo Oju Okpokwu Ohimini Oturkpo Tarka Ukum
Ushongo Vandeikya
Bornu
Abadam Askira/Uba Bama Bayo Biu Chibok Damboa Dikwa Gubio Guzamala Gwoza
Hawul Jere Kaga Kala/Balge Konduga Kukawa Kwaya Kusar Mafa Magumeri Maiduguri
Marte Mobbar Monguno Ngala Nganzai Shani
Cross River
Akpabuyo Odukpani Akamkpa Biase Abi Ikom Yarkur Odubra Boki Ogoja Yala
Obanliku Obudu Calabar South Etung Bekwara Bakassi Calabar Municipality
Delta
Oshimili Aniocha Aniocha South Ika South Ika North-East Ndokwa West Ndokwa East
Isoko south Isoko North Bomadi Burutu Ughelli South Ughelli North Ethiope West
Ethiope East Sapele Okpe Warri North Warri South Uvwie Udu Warri Central Ukwani
Oshimili North Patani
Ebonyi
Afikpo South Afikpo North Onicha Ohaozara Abakaliki Ishielu lkwo Ezza Ezza South
Ohaukwu Ebonyi Ivo
Edo
Esan North-East Esan Central Esan West Egor Ukpoba Central Etsako Central Igueben
Oredo Ovia SouthWest Ovia South-East Orhionwon Uhunmwonde Etsako East
Esan South-East
Ekiti
Ado Ekiti-East Ekiti-West Emure/Ise/Orun Ekiti South-West Ikare Irepodun Ijero, Ido/Osi
Oye Ikole Moba Gbonyin Efon Ise/Orun Ilejemeje.
Enugu
Enugu South, Igbo-Eze South Enugu North Nkanu Udi Agwu Oji-River Ezeagu
IgboEze North Isi-Uzo Nsukka Igbo-Ekiti Uzo-Uwani Enugu Eas Aninri Nkanu East
Udenu.
Gombe
Akko Balanga Billiri Dukku Kaltungo Kwami Shomgom Funakaye Gombe
Nafada/Bajoga Yamaltu/Delta.
Mobile:- +2348035997597
31

Bori
Imo
Aboh-Mbaise Ahiazu-Mbaise Ehime-Mbano Ezinihitte Ideato North Ideato South Ihitte/Uboma
Ikeduru Isiala Mbano Isu Mbaitoli Mbaitoli Ngor-Okpala Njaba Nwangele Nkwerre
Obowo Oguta Ohaji/Egbema Okigwe Orlu Orsu Oru East Oru West Owerri-Municipal
Owerri North Owerri West
Jigawa
Auyo Babura Birni Kudu Biriniwa Buji Dutse Gagarawa Garki Gumel Guri Gwaram
Gwiwa Hadejia Jahun Kafin Hausa Kaugama Kazaure Kiri Kasamma Kiyawa Maigatari
Malam Madori Miga Ringim Roni Sule-Tankarkar Taura Yankwashi
Kaduna
Birni-Gwari Chikun Giwa Igabi Ikara jaba Jema'a Kachia Kaduna North Kaduna South
Kagarko Kajuru Kaura Kauru Kubau Kudan Lere Makarfi Sabon-Gari Sanga Soba
Zango-Kataf Zaria
Kano
Ajingi Albasu Bagwai Bebeji Bichi Bunkure Dala Dambatta Dawakin Kudu Dawakin Tofa
Doguwa Fagge Gabasawa Garko Garum Mallam Gaya Gezawa Gwale Gwarzo Kabo
Kano Municipal Karaye Kibiya Kiru kumbotso Kunchi Kura Madobi Makoda Minjibir
Nasarawa Rano Rimin Gado Rogo Shanono Sumaila Takali Tarauni Tofa Tsanyawa
Tudun Wada Ungogo Warawa Wudil
Katsina
Bakori Batagarawa Batsari Baure Bindawa Charanchi Dandume Danja Dan Musa Daura
Dutsi Dutsin-Ma Faskari Funtua Ingawa Jibia Kafur Kaita Kankara Kankia Katsina
Kurfi Kusada Mai'Adua Malumfashi Mani Mashi Matazuu Musawa Rimi Sabuwa
Safana Sandamu Zango
Kebbi
Aleiro Arewa-Dandi Argungu Augie Bagudo Birnin Kebbi Bunza Dandi Fakai Gwandu
Jega Kalgo Koko/Besse Maiyama Ngaski Sakaba Shanga Suru Wasagu/Danko
Yauri Zuru
Kogi
Adavi Ajaokuta Ankpa Bassa Dekina Ibaji Idah Igalamela-Odolu Ijumu Kabba/Bunu
Kogi Lokoja Mopa-Muro Ofu Ogori/Mangongo Okehi Okene Olamabolo Omala
Yagba East Yagba West
Kwara
Asa Baruten Edu Ekiti Ifelodun Ilorin East Ilorin West Irepodun Isin Kaiama Moro
Offa Oke-Ero Oyun Pategi
Lagos
Agege Ajeromi-Ifelodun Alimosho Amuwo-Odofin Apapa Badagry Epe Eti-Osa Ibeju/Lekki
Ifako-Ijaye Ikeja Ikorodu Kosofe Lagos Island Lagos Mainland Mushin Ojo Oshodi-Isolo
Shomolu Surulere
Nasarawa
Akwanga Awe Doma Karu Keana Keffi Kokona Lafia Nasarawa Nasarawa-Eggon
Obi Toto Wamba
Niger
Agaie Agwara Bida Borgu Bosso Chanchaga Edati Gbako Gurara Katcha Kontagora
Lapai Lavun Magama Mariga Mashegu Mokwa Muya Pailoro Rafi Rijau Shiroro
Suleja Tafa Wushishi
Ogun
Abeokuta North Abeokuta South Ado-Odo/Ota Egbado North Egbado South Ewekoro Ifo
Ijebu East Ijebu North Ijebu North East Ijebu Ode Ikenne Imeko-Afon Ipokia Obafemi-Owode
Ogun Waterside Odeda Odogbolu Remo North Shagamu
Ondo
Akoko North East Akoko North West Akoko South Akure East Akoko South West Akure North
Akure South Ese-Odo Idanre Ifedore Ilaje Ile-Oluji Okeigbo Irele Odigbo Okitipupa
Ondo East Ondo West Ose Owo
Osun
Aiyedade Aiyedire Atakumosa East Atakumosa West Boluwaduro Boripe Ede North
Ede South Egbedore Ejigbo Ife Central Ife East Ife North Ife South Ifedayo Ifelodun Ila
Ilesha East Ilesha West Irepodun Irewole Isokan Iwo Obokun Odo-Otin Ola-Oluwa
Olorunda Oriade Orolu Osogbo
Oyo
Afijio Akinyele Atiba Atigbo Egbeda IbadanCentral Ibadan North Ibadan North West
Mobile:- +2348035997597
32

Bori
Ibadan South East Ibadan South West Ibarapa Central Ibarapa East Ibarapa North Ido
Irepo Iseyin Itesiwaju Iwajowa Kajola Lagelu Ogbomosho North Ogbmosho South
Ogo Oluwa Olorunsogo Oluyole Ona-Ara Orelope Ori Ire Oyo East Oyo West Saki East
Saki West Surulere
Plateau
Barikin Ladi
Bassa Bokkos Jos East Jos North Jos South Kanam Kanke Langtang North
Langtang South Mangu Mikang Pankshin Qua'an Pan Riyom Shendam Wase
Rivers
Abua/Odual Ahoada East Ahoada West Akuku Toru Andoni Asari-Toru Bonny Degema
Emohua Eleme Etche Gokana Ikwerre Khana Obia/Akpor Ogba/Egbema/Ndoni
Ogu/Bolo Okrika Omumma Opobo/Nkoro Oyigbo Port-Harcourt Tai
Sokoto
Binji Bodinga Dange-shnsi Gada Goronyo Gudu Gawabawa Illela Isa Kware kebbe
Rabah Sabon birni Shagari Silame Sokoto North Sokoto South Tambuwal Tqngaza
Tureta Wamako Wurno Yabo
Taraba
Ardo-kola Bali Donga Gashaka Cassol Ibi Jalingo Karin-Lamido Kurmi Lau Sardauna
Takum Ussa Wukari Yorro Zing
Yobe
Bade Bursari Damaturu Fika Fune Geidam Gujba Gulani Jakusko Karasuwa Karawa
Machina Nangere Nguru Potiskum Tarmua Yunusari Yusufari
Zamfara
Anka Bakura Birnin Magaji Bukkuyum Bungudu Gummi Gusau Kaura Namoda
Maradun Maru Shinkafi Talata Mafara Tsafe Zurmi
JAMB RESULT SCORE SHEET
Mobile:- +2348035997597
33

Bori
Instruction
1. Use the table above and create a link of your total scores and grade on
Sheet 2 ( Use INDEX-MATCH Function)
2. Use the sample below to create a form for each student
Enter your Exam Number Here.
3. Print a copy.
Mobile:- +2348035997597
34

Bori
CREATING A CHARTS
Excel provides a variety of chart types that you can choose from when you
create a chart. For most charts, such as column (vertical bar) and bar
(horizontal bar) charts, you can plot the data that you arrange in rows or
columns on a worksheet in a chart. Some chart types, such as pie chart,
require a specific data arrangement.
To create a chart:
1. On the worksheet, arrange the data that you want to plot in a chart.
2. Select the cells that contain the data that you want to use for the chart.
Note: If you select only one cell, Excel automatically plots all cells containing
data that directly surround that cell into a chart. If the cells that you want to
plot in a chart are not in a continuous range, you can select nonadjacent cells
or ranges as long as the selection forms a rectangle. You can also hide the
rows or columns that you don't want to plot in the chart.
3. On the Insert tab, in the Charts group, do one of the following:
Click the chart type, and then click a chart subtype that you want to
use.
To see all available chart types, click a chart type, and then click All
Chart Types to display the Insert Chart dialog box, click the arrows to
scroll through all available chart types and chart subtypes, and then
clicks the type you want to use.
The chart is placed on the worksheet as an embedded chart. If you want to

place the chart in a separate chart sheet, you can change its location.
To change chart location:
1.
Click the embedded chart or the chart sheet to select it and to display
the chart tools.
2.
On the Design tab, in the Location group, click Move Chart.
Mobile:- +2348035997597
35

Bori
3.
Under Choose where you want the chart to be placed, do one of the
following:
To display the chart in a chart sheet, click New sheet.
Note: If you want to replace the suggested name for the chart, you can
type a new name in the New sheet box. To display the chart as an
embedded chart in a worksheet click Object in, and then click a
worksheet in the Object in box. To create a chart that is based on the
default chart type Select the data that you want to use for the chart. IF
you press ALT+F1, the chart is displayed as an embedded chart; when
you press F11, the chart is displayed on a separate chart sheet.
Supposing, you are a teacher and you

gave a short test to a class. You counted
the numbers of students obtaining the
possible mark and made a table and
thereafter plots a column chart (vertical
bar chart) in Microsoft Excel as shown
below.
Chart 1 is a default chart created.

Chart 1:
20
18
16
14
12
10
Number of students
8
6
4
2
0
1
Mobile:- +2348035997597
10
11
36

Bori
To change the scale of horizontal axis:

Select the horizontal axis.
On the Design tab, in the Data group, click select Data icon
In the Select Data Source

Horizontal(category)Axis Labels
dialog
box,
click
Edit
under
In the Axis Labels dialog box, type the active

worksheet name (worksheet that contain the data),an
exclamation symbol and cell range that contain the
data in the Axis label range box and then click OK.
Observe that the original scale value in the
Horizontal (category) Axis Labels is exchanged
with data in the range of cells you specified.
Click OK.
To slant the Horizontal axis scale:
Select the horizontal axis label (scale).
On the Layout tab, in the Current Selection
group, click the drop down button in the Chart
Element box and then click Horizontal
(category) axis.
In the Current Selection group, click on Format
Selection.
Mobile:- +2348035997597
37

Bori
In the Format Axis dialog box, click

Alignment.
Under Alignment, select a suitable angle
value in the Custom angle box and then
click Close.
Slant
To change the unit of the vertical axis.

Select the vertical axis.
On the Layout tab, in the Current Selection group, click the drop downbutton in the Chart Element box and then click Vertical (category) axis.
In the Current Selection group, click on Format Selection.
Under Axis Options, locate Major unit and click Fixed.

Type in a suitable unit and then click Close.
To close the gap between column chart:
In the chart area, select the Column chart (Series)
only.
On the Layout tab, in the Current Selection group,
click the drop down-button in the Chart Element
box
Click the series.
Mobile:- +2348035997597
38

Bori
In the Current Selection group, click on Format Selection.
Under Series Options, locate the Gap width

area. Adjusting the gap to No Gap (i.e. 0%)
closes the gap between the charts while
adjusting the gap to Large Gap creates gap
between the charts. Click Close.
To manually label the chart and horizontal titles:
On the Layout tab, in Insert group, click Text box.
Click the chart area, hold down the mouse button and then draw the text box
to size.
Type text in the text box.
To manually label vertical axis:
On the Layout tab, in Insert group, click Text box.
Click the chart area, hold down the mouse button and then
draw the text box to size.
Type text in the text box.
On the Format tab, in the Alignment group, click Rotate and then click Rotate
Left 900.
To add background color to plot area:

Select the plot area. On the Layout tab, in the Background group,
click Plot Area icon.
Click More Plot Area Options.
In the dialog box, under Fill, select either Solid fill, Gradient, or Picture or
texture fill options to add background color to your chart.
Mobile:- +2348035997597
39

Bori
To add background color to the chart area:

Click the chart area and it is selected.
On the Format tab, in the Shape Styles group, click the Shape Fill arrow.
Click on any color of your choice.

To color chart, legend, vertical and horizontal axis title::
Select the text box.
On the Format tab, in the WordArt Styles group, click the Text Fill arrow.
On the F
Click on any color of your choice.

Chart 2:
Vertical Axis
Title
Chart
Title
Plot Area
Number of students
ND II Students test score

20
18
16
14
12
10
8
6
4
2
0
Series
Legend
Number of
students
Horizontal
Axis
9 10
Marks
Vertical
Axis
Mobile:- +2348035997597
Horizontal
Axis Title
Chart
Area
40

Learn Microsoft Excel

Cargado por

Información del documento

Derechos de autor

Formatos disponibles

Compartir este documento

Compartir o incrustar documentos

Opciones para compartir

¿Le pareció útil este documento?

¿Este contenido es inapropiado?

Copyright:

Formatos disponibles

Learn Microsoft Excel

Cargado por

Copyright:

Formatos disponibles

Microsoft Excel for Beginners

Click on the Start button

Across to select Microsoft Excel

How to start Microsoft Excel.

Microsoft Excel for Beginners

Each worksheet is composed of rows (numbered) and columns (lettered).

Microsoft Excel for Beginners

CUTTING AND PASTING CELLS

Microsoft Excel for Beginners

CHANGING THE WIDTH OR HEIGHT OF A COLUMN OR ROW

USING THE FILL HANDLE

FORMATTING TEXT, NUMBERS, AND CELLS

Microsoft Excel for Beginners

Subscripts/superscripts- To add subscripts or superscripts to a cell, highlight the

Alignment Left/Center/Right: To change the default horizontal alignment of a cells

Top/Center/Bottom: To change the default vertical alignment of a cells

Microsoft Excel for Beginners

Merging and Centering cellsSometimes text needs to be centered

cells box and horizontally centering the text.

Special notation (currency, dates, etc.)- Additional formatting options for

Microsoft Excel for Beginners

Microsoft Excel for Beginners

Microsoft Excel for Beginners

Microsoft Excel for Beginners

Microsoft Excel for Beginners

S/No. Name of Student

Microsoft Excel for Beginners

Microsoft Excel for Beginners

Microsoft Excel for Beginners

Microsoft Excel for Beginners

> (greater than sign)

< (less than sign)

>= (greater than or equal to sign)

Greater than or equal to

<= (less than or equal to sign)

Less than or equal to

<> (not equal to sign)

Range operator, which produces one

Union operator, which combines

Intersection operator, which produces

Microsoft Excel for Beginners

Remember to precede any formula with an equals sign.

To calculate the Total, you enter =SUM(F4 : F10)

The word SUM, is called an excel function. While :, represent range.

Microsoft Excel for Beginners

Excel has so many functions, and they are very useful

Microsoft Excel for Beginners

The basic Autosum functions include:

Troubleshooting Error Messages When Using Formulas and Functions

Other commonly used excel functions are

Microsoft Excel for Beginners

COUNTBLANK tells you how many cells are empty

Checks whether the first row is over

Checks whether the second row is over

Microsoft Excel for Beginners

Microsoft Excel for Beginners

COUNTIF and COUNTIFS worksheet functions. To calculate a sum based on

Numbers above 10000 (3)

Numbers less than or equal to

Microsoft Excel for Beginners

JOMAT UNIVERSITY OF ART AND SCIENCE

Microsoft Excel for Beginners

Microsoft Excel for Beginners

Cell A10 is the item, F4:G8 is the lookup location.