DEFENSE MILITARY PAY OFFICE (DMPO)

Defense Finance & Accounting Service Indianapolis Center

ATTN: DFAS-IN/EM-MP (41)
BUILDING 41420
FORT HUACHUCA, ARIZONA 85613-6000

Individuals who are on temporary duty (TDY) to include Reserved and National Guard members on active duty for training (ADT)
at Fort Huachuca en route to their next duty station are typically authorized the following entitlements:
1. Per Diem for lodging, meals and incidentals; TDY soldiers must have TDY orders (DD form 1610, format 400 TDY orders,
defense travel system TDY orders (DTS), active duty for training orders or authorization for TDY must be stated in their PCS
orders which includes the fund cite for the TDY expenses)
2. In and Around Mileage; If authorized in orders, soldiers may receive $.51 per mile. Mileage log is required to be reimbursed in
and around mileage.
3. Family Separation Allowance (FSA); If family members are not in the vicinity of the TDY location, soldiers can be authorized to
receive $250.00 for family separation allowance. For dual military couples without dependents, can be authorized family
separation, while attending MIOBC or the WOBC courses.
4. Normal LES entitlements (Base Pay, BAH, BAS) as applicable.
PER DIEM: The amount of per diem authorized for TDY students varies on the availability of government quarter and
government mess (meals). Lodging on Fort Huachuca is available and directed. Meals on duty days will be provided at Post
DFACs at no cost to SM, the maximum allowable per diem rate for meals on non-duty days(weekends, federal and training
holidays) is authorized. With the privatization of Army Lodging, a statement of non-availability for government quarters is no
longer issued, if on post lodging is not available then an Off Post Referral Memorandum will be issued(by IHG) to authorize SM
to stay at a non-contractual lodging facility for no more than maximum allowable rate for the Fort Huachuca area. With the
issuance of ALARACT message 074/2012, maximum use of housing (barracks and government provided lodging) is being
mandated. The message is also providing guidance for garrison subsistence for those attending institutional training under the
purview of the USA Intelligence Center of Excellence (USAICOE) at Fort Huachuca. The maximum rate for lodging at Fort
Huachuca is $81.00 per night plus $41.00 for meals and a flat rate of $5 for incidentals. Without the proper authorizations, TDY
soldiers might not be reimbursed for their TDY expenses.
IN & AROUND MILEAGE: If the TDY order authorizes in and around mileage, the TDY soldier must maintain a mileage log to be
reimbursed. Many soldiers use an Excel spreadsheet to keep track of their mileage while TDY. The mileage rate is paid at fiftyone cents.
TDY TRAVEL ADVANCE FORM: If authorized in the TDY orders, a soldier may put in a request for a TDY travel advance.
This request should be made within the first 10 days after arrival to the TDY location. The TDY advance can help pay for 30
days of per diem expenses. Once completed, this form along with the TDY order is sent to DFAS for processing. The TDY
advance is used only once while on TDY orders. For soldiers who are TDY for a long term, partial settlements must be sent to
DFAS in order to pay for TDY expenses.
PARTIAL SETTLEMENTS: Once a soldier has been TDY for at least 30 days, they are authorized to submit a partial settlement
of their TDY expenses. The partial settlements are done on a DD form 1351-2. This form is fairly simple to complete. The travel
voucher should show the travel from the previous duty station (or home) to Fort Huachuca. The expenses listed on the form
should include the TDY expenses for the first 30 days. Expenses listed on the travel voucher must be supported by a paid
receipt.
Documentation to be included when submitting a partial settlement:
Travel Orders - Include one legible copy of the DD 1610, format 400 TDY order, active duty for training orders or a copy of the
PCS orders if the authorization for TDY is listed in the order (order must list the fund site for TDY expenses). Include any
amendments to the original TDY order
Lodging Receipts Include one legible copy or original receipts for all lodging claimed at the TDY location. The TDY traveler
must include a paid, itemized receipt from the hotel, motel, or other commercial establishment or government facility.

Rental Car Include one legible copy or the original receipt for the costs related to a rental car. The use of a rental car must
be authorized in the TDY order. When an authorized rental car is reserved in advance, it is the travelers responsibility to see
that he or she is charged only the reserved rate. The reserved rate can be found on the flight itinerary from authorized U.S.
Government ticket-issuing agencies. If the traveler is charged more than the reserved rate, an explanation is required on the
travel voucher. Reimbursement for insurance paid by the traveler will not be authorized (except overseas).
Miscellaneous Expenses Receipts are required for any authorized expense that is $75 or more. For small items of expenses,
such as gas, tolls, parking charges, or laundry, list each of these expenses separately on the travel voucher in block 18.
Miscellaneous Attachments Include one copy of any letters/ memos supporting the travel voucher. If claiming in and around
mileage, a mileage log must be included with the travel voucher.
Where to Send Travel Claim: For regular army/active duty soldiers, the fax number is (317) 275-0329 and the email address is
DRO-TRAVEL@DFAS.MIL. For Reservists whose orders were cut by a Federal Agency (USACC, HRC, Fort Benning), the fax
number is (317) 275-0334 and the email address is reserve_travel@dfas.mil . For National Guard members whose orders were
cut by a Federal Agency (USACC, HRC, Fort Benning) the email address is DFAS-INTRAVELBOLC@DFAS.MIL. For National
Guard members whose orders were cut by their states, their claims must go to their perspective states (USPFO).
Information pertaining to how to obtain a travel advance or how to submit a claim for a partial settlement or how to complete the
temporary duty settlements can be found on the DFAS webpage at
http://www.dfas.mil/tdytravel/activedutydefagencyhowto/completingDD1351-2. The DFAS website is a great
source of information regarding travel and military pay. When sending a claim to DFAS, one must do a follow up to ensure the
claim was received and that there are no issues with their travel claim. The customer service number for travel pay is 1-888-3327366 and their email address is DFAS-IN.TRAVEL@DFAS.MIL. By placing a call to customer service a few days after faxing
your travel claim, can ensure the traveler their claim is pay ready for DFAS to process.
BASIC ALLOWANCE FOR HOUSING: For soldiers who are TDY at Fort Huachuca enroute to their next duty station, BAH is
based upon the rate they were receiving at their last duty station. This rate continues until the soldier in processes at their next
duty station. To draw a different rate unless authorized on the PCS orders, requires an exception to policy. Contact your unit S1
for this procedure. Single officers who are just coming on active duty, and are TDY enroute to their first permanent duty
station, are not authorize the without dependent rate for BAH. Reserved and National Guard Members BAH will be based
on the home location. Normally the address listed on the orders is the address used for BAH purposes. For single Reserved
and National Guard members, proof of housing costs is required in order to receive BAH. Proof of support can be in the form of
a valid lease or mortgage statement in the member name. ALARACT MESSAGE 158/2009 describes the procedures for reserve
component soldiers attending accession training

REQUIRED DOCUMENTS:
During the student in processing briefing you must bring:
1. Copies of PCS Orders and Amendments.
2. Copies of the TDY order.
3. For married soldiers and soldiers having custody of their dependents, a DD 1561 and a DA 5960 (BAH) for the payment
of family separation allowance. Must have the TDY order to receive family separation.
Customer Service is located at: 40 Rhea Avenue, BLDG 41420
Students are encouraged to use their company orderly room and the Battalions S1/PAC to resolve pay issues. .
Operating hours are Monday Friday, 0800 - 1600